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Monthly Activity Collection Online User Manual

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1. ndoscopy amp Related Procedures Repeat Patient alls New Patient alls Repeat Patient hastroenterolody New F Eligible F ar Nose and Ihroat Surgery Repeat Patie ndocrinology New Patient ndocrinology Repeat Patient ndoscopy amp Related Procedures New Patient ndoscopy amp Related Procedures Repeat Patient alls New Patient alls Repeat Patient In the following example you will notice that information is available in the Select Instance for viewing history for the Atherton Hospital MTACPH3X v1 Form for the Period of March 2010 e Inthe Select instance for viewing history table select the 2HISTORY hyperlink in the Version column to display the history details for the form Home User Accounts Home Data Entry Submitted Versions Reporting Select Facility ATHERTON HOSPITAL Al Facilities Form Type MTACPH3X v Period 01 MAR 10 to 31 MAR 10 1 47 v 3064 CGH 00211 ATHERTON HOSPITAL 01 MAR 10to 31 MAR 10 DRAFT null 44 APR 10 OPEN 1 1 e Popup History Screen displays Data Collections Unit Version 1 00 Page 64 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Reporting User Manual D
2. and therefore the validation process will not require the User to enter comments as nil differences will be identified A User will still be required to Save and upon doing so Comments successfully saved message will display Each section of the DEF is able to be validated by the Facility User Deputy User and Primary User can access Validate upon selecting an individual section 1 e Clinic Type A D or see 4 2 6 Primary Validate DEF All Sections to validate the entire DEF e Save the data entered in the individual section continuation from 4 2 3 Data Entry Manual Process e Data successfully saved message displayed To assist with the validation process in preparing comments a User should select Value for previous period via the Additional Display drop down menu e Select Back e Select Value for previous period e Select Edit beside the appropriate row to access the Data Entry screen Home User Accounts Home Data Entry Submitted Versions Reporting Select Facility ATHERTON HOSPITAL V All Facilities Filter Form Type MTACPH3X Period AIl Periods v Additional display None a None ws Uploaded Link Fd Average value No Facility Period Progress Available From Due Date Status Upload Versione Value for previous period j i Ti ill ATHERTON HOSPITAL 01 MAY 10 to 31 MAY 10 NEW 14 JUN 10 OPEN 0 MTACPH MTACPH3X v1 1 00211
3. N Queensland Government Queensland Health MONTHLY ACTIVITY COLLECTION MAC ONLINE USER MANUAL Version 1 00 Release A JULY 2010 Data Collections Unit Version 1 00 Page 7 Health Statistics Centre Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Document Information User Manual DOCUMENT INFORMATION ISSUE PUBLISHED BY APPROVED BY DATE DOCUMENT REF DISTRIBUTION RELEASE HISTORY Version Release A Data Collections Unit Health Statistics Centre Queensland Health GPO Box 48 Brisbane Q 4001 Ce eo Rod Leeuwendal Manager Data Collections Unit JULY 2010 Uncontrolled document Data Collections Unit Health Statistics Centre Queensland Health Version 1 00 Page 2 Release A Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Table of Contents User Manual TABLE OF CONTENTS DOCUMENT INFORMATION 2 TABLE OF CONTENTS 3 1 INTRODUCTION 6 11 BACKGROUND 6 12 MANUAL UPDATE 6 13 SCOPE 6 14 REQUIREMENTS 6 15 SECURITY 7 2 LOGGING ONTO MAC ONLINE 8 2 1 FIRST LOGIN 8 2 1 1 To change your initial Password 9 2 1 2 To enter your Lost Password Question and Answer 10 2 2 LOGGING INTO MAC ONLINE 11 2 3 FORGOT YOUR PASSWORD 12 2 4 CHANGE PASSWORD 14 2 5 LOGGING OFF 14 3 USER MANAGEMENT 16 3 1 DCU USERS 16 3 2 PRIMARY USERS 16 3 3 DEPUTY USERS 16 3 4 FACILITY USERS 17 3 5 DISTRICT MANAGER USERS 17 3 6 REGISTERING A D
4. Primary User 06 MAY 2010 TEST 06 MAY 2010 e User details inserted updated successfully message displays 3 9 VIEVING CHANGING USER DETAILS The Primary User and Deputy User will have listed under User Accounts their name as well as all Facility Users Deputy Users and District Manager Users they have registered The Primary User and Deputy User can at any time enter a Valid To date where User access is revoked change the Active Flag field to In Active by selecting In Active from the Active Flag drop down list User will not be able to Login to MAC Online or add access to additional facility s for a Facility User Deputy User and District Manager User e From the Main menu select User Accounts e Select Update Existing Users and or their Access to Facilities under your Jurisdiction This will display all of the Facility Users Deputy Users District Manager Users and the Primary User that have been registered Valid To End Date e Inthe Hospital Users screen select Edit for the appropriate User For the purpose of this example Facility User has been selected to enter a Valid To date for the St George Hospital granted access Note Only the facilities that are currently registered under the Primary User Deputy User will be available in the Facility drop down list Data Collections Unit Version 1 00 Page 25 Health Statistics Cente
5. QHIPSMAIL HEALTH QLD GOY AU QHIPSMAIL HEALTH QLD GOV AU QHIPSMAIL HEALTH QLD GOV AU QHIPSMAIL HEALTH Q LD GOY AU Access Granted On O7 MAY 2010 O7 MAY 2010 O7 MAY 2010 O7 MAY 2010 O7 MAY 2010 O7 MAY 2010 O7 MAY 2010 O7 MAY 2010 Note A MAC Online User will only be able to update information as per details in Section 3 User Management 6 1 2 Change History The Change History Report contains information pertaining to changes made in the DEF only upon where an existing version of a DEF has been submitted and then subsequently unlocked for changes to be made The Change History Report screen only displays details of the last change saved in the DEF which is then displayed at row level and not row column level see Example 2 for the updated row and also at a row level for the total which is recalculated as per the associated changes For example if a User has updated saved the information over and over again only the last change saved for the particular row will display and not any of the former changes made prior to this in the current version Upon selecting Change History from the Select a Report Type table a MAC Online User is presented with the following Filter Search Screen Example 1 In the example provided below you will note that No data found message displays for Select Instance for viewing history This is due to nil history being available for the Atherton Hospital MTACPH3X For
6. The new password has been emailed to your account Queensland Government Queensland Health MAC Online Application Test V0 8 User Name QHIPSMAIL health qld gov au Question VSEE Access Level Answer Primary Submit Answer e Anemail will automatically be sent to you with a new password system generated for you to use to log in You will automatically be prompted to change the system generated password OHIPSMAIL QHIPSMAIL Mail From lt leigh_roberts health gld gov au gt Fie Edit wiew Actions Tools Window Help 3E Close 45 Reply Gk Forward a bi E 46 dh lal oo i Ei Mail Properties Personalize Message Source From lt leigh_robertsm health gld gov au gt 7052010 8 46 am To QHIFSMAIL QHIPSMAIL Subject MAC Online Application Password Change MAC Online Application Primary User 45 requested 4 new password has been generated For your account QHIPSMAILMm health gld gow au Your new password is OLCAFKEZRE Use this password the next time you logon then change it Old Health Data Collections Unit http ioasdcastest co health gld qoyv au 7600 plsimac ksk Note If the Answer entered is incorrect a message of Incorrect Answer will display At this stage you can attempt to re enter your Answer again If you have forgotten your Answer to the Lost Password Question please contact the Primary User for your facility for Facility Users Deputy Users and District M
7. screen displays e Enter the First Name Surname and User Name Email Address for the User Ensure Active is selected in the Active Flag field e Select Save User e User details inserted updated successfully New password generated and emailed to User message displays l Home User Accounts User details inserted updated successfully New password generated and emailed to user Manage Users i Reset Password First Name Facility Surname User e Username FRASMAIL health qld gov au Contact Tel No 3234 0854 lt lt User Type Hospital F acility User Lost Password Question Answer Hospital Users Active Flg Active User Account Created By QHIPSMAIL HEALTH QLD GOV AU Created On 07 MAY 10 Application Access Granted By QHIFSMAIL HEALTH QLD GOY AU Granted On 07 MAY 10 Note An auto generated email is sent to the User to advise that they have been granted access to MAC Online at the initial create User stage Data Collections Unit Version 1 00 Page 23 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual FRASMAIL FRASMAIL Mail From lt QHIPSMAIL HEALTH OLD GOV AU gt Fie Edit View Actions Tools Window Help BE Close 45 Reply Gk Forward iz 7 Mail Properties Personalize Message Source From lt QHIPSPaIL HESLTH GLO aiy all gt To FRASMAIL FRASMAIL Subject Access to Queensland Hea
8. An example of a newly opened Validation comments field is provided below Validations performed Clinic Type E I Total 1 1 Sessions Excluding Eligibile Other ndocrinology New Patient Validation Total Total No comments Groups E A ndocrinology Repeat Patient 55 Increase in numbers attending this Clinic Type for EOTP Unable to A explain variation Confirmed Figures are correct ndoscopy amp Related Procedures New Patient 52 significant decrease in patients attending this clinic type due to increase in FTA rate ndoscopy amp Related Procedures Repeat Patient alls New Patient 116 New Falls Clinics have been set up to accommodate the increasing patient numbers alls Repeat Patient 37 Additional funding received to run group clinics for March 2010 e Save comments Comments successfully saved message displayed e Select Submit and Lock Data Collections Unit Version 1 00 Page 58 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual e You are about to submit a final copy of the form to the Data Collection Unit Do you wish to Proceed message will display e Select Ok For further information refer to 4 2 6 Primary Validate DEF All Sections Data Collections Unit Version 1 00 Page 59 Health Statistics Cente Release A
9. Description Version Facility No Facility Period Proare _ Available From Due Date 3X Monthly Activity Report for larger facilities 1 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 SUBMITTED 14 APR 10 Data Collections Unit Version 1 00 Page 54 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual e By selecting Close a Primary Deputy User will be taken to the Submitted Versions Screen Home User Accounts Home DataEntry Submitted Versions Reporting Select Facility ATHERTON HOSPITAL Al Facilities Filter Form Type AIl Form Types vi Period All Periods Select form Additional display None vi Link Form Version Facility No Facility Period Progress Available From Due Date Status NER MTACPH3X v1 1 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 SUBMITTED 14 APR 10 OPEN MTACPH3X v1 1 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 SUBMITTED 14 MAR 10 OPEN EXAMPLES OF EMAILS generated by MAC Online Email to DCU User F Mail From QHIPSMAIL HEAL TH QLD GOV AL gt Fie Edit Wiew Actions Tools Window Help ME Close E Reply cy Forward i a g Mail Properties Personalize Message Source From lt QHIPSMAILI HEALTH OLD Gw all gt 11 05 2010 10 07 am To Michelle Arthur Subject MAC Online Web Portal Message Primary User QHIPSMAILM HESLTH OLD GOV
10. co health gld gow au 7600iplsimac_tst logon then change your password Old Health Dakta Collections Unit If you haven t received this email please contact either your Primary Deputy User for Facility User Deputy User and District Manager User access or the Data Collections Unit for Primary User access 2 1 ARSTLOGIN For your first login you will be automatically prompted to 1 Change your initial password 2 1 1 and 2 Enter a lost password question and answer 2 1 2 Click on the link provided in the notification confirmation email to open the Login Page for MAC Online You can add this site to your Internet Explorer Favourites list by selecting Favourites Add to Favourites and then select Ok e Enter the User Name and Password supplied in the notification confirmation email Select Login Data Collections Unit Version 1 00 Page 8 Health Statistics Centre Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Logging onto MAC Online User Manual http oasdcastest co health qld gov au 7600 pls mac_tst f p 155 101 116779180680961 Microsoft Internet Explorer provided by fe efx File Edit View Favorites Tools Help ae S J x a A pO Search E Favorites E2 Z L 3S Address sy http foasdcastest co health qld gov au 7600 pls mac_tst F p 155 101 116779180680961 v Go inks a Queensland Government Queensland Health MAC Online Applica
11. displays Select OK e Primary User successfully notified message displays Data Collections Unit Version 1 00 Page 49 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity Primary user successfully notified Data Entry for MTACPH3X v1 User Manual Home DataEntry Submitted Versions R escription Version Facility No Facility Period Progress Available From Due Date 3X Monthly Activity Report for larger facilities 1 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 DRAFT 14 MAR 10 Select section for data entry Monthly Activity Collection View All g Clinic Type A D j 4 2 6 Primary Validate DEF All Sections Note The Primary Validate button is available for use by the Primary User and Deputy User It differs from the Validate button See 4 2 5 Validate Individual Section in that it validates the entire DEF The Primary Validate button is to be utilised upon the Primary User and or Deputy User having been informed that all MAC Online Users having entered and finalised data 1 e entered comments where applicable in the DEF If the Form Upload option has been used the Primary Deputy User may have been the User to complete this task MAC Online has functionality to allow users to notify the Primary User via email that the form is ready for submission Qhipsmail Qhipsmail Mail From lt FRASMAIL HE
12. e Follow instructions in sections 4 1 4 2 4 2 1 4 2 5 and 4 2 6 e Select Submit and Lock Home DataEntry Submitted Versions Reporting Validation for MTACPHSX v1 Submit and Lock gt Description Version Facility No Facility Period DRO SSE vailable From Due Date 3X Monthly Activity Report for larger facilities 1 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 VALIDATED 14 APR 10 Note As per the Bed Availability Reporting Application BARA a District Manager User can be set up to approve the submitted version of a data entry form At this stage the Approval process is not required to occur in MAC Online Should this change you will be notified by DCU Therefore any communications that mention a District Manager User will not apply for MAC Online e Are you sure you want to Submit the quality assured data for District Manager for approval message displays e Select Ok e Data entry successfully submitted Email sent to the District Manager and DCU User s message appears Progress status for the DEF will update from VALIDATED to SUBMITTED Note Only for form types which require District Manager approval none at this stage will an email be generated to the District Manager User Home User Accounts Data entry successfully Submitted Email sent to the District Manager and DCU user s Home Data Entry Submitted Versions Reporting Submitted Versions for MTACPHSX v1
13. 01 MAR 10 to 31 MAR 10 Id 47 File G IMB HIB DSUIMASFRASIMALF Comments Upload File _ Note A User should ensure prior to selecting the Upload File option that they do not have the file that is going to be uploaded open Should the file be open whilst attempting to upload the file the following message will display Select OK to the message close the associated file and re attempt the upload process MAC Online Application USER FRASMAIL HEALTH QLD GOV A ueensland Government z ees hee Queens Health All Public Facilities Version V0 8 Td ORA 20002 Invalid File Type File must be an Excel Spreadsheet or Comma Separated CSY File x Error The upload of your file failed please contact your system administrator a e Uploading Form box displays to indicate the progress of the form being uploaded Home User Accounts Home Data Entry Submitted Versions Reporting Upload Details Form Type MTACPH3xX Facility 00211 ATHERTON HOSPITAL Period 01 MAR 10 to 31 MAR 10 Id 47 File GAIMB HIBIDSUIMASFRASIMALF Comments Uploading form E O80 e A User is returned to the Data Entry Form screen The counter for uploaded versions will have increased by 1 If this is the first time the DEF has been accessed by a User the DEF progress status will have updated from NEW to DRAFT Possible reasons for Uploaded Forms being rejected are Excel spreadsheet being uploade
14. 07 MAY 10 User Account Created By MASMAIL HEALTH QLD GOV AU Created On 07 MAY 10 Application Access Granted By MASMAIL HEALTH Q LD GOV AU Granted On 07 MAY 10 Data Collections Unit Version 1 00 Page 29 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual e New password generated and emailed to User Account Unlocked message displays ODCMAIL Mail From lt MASMAIL HEALTH OLD GOV AU gt File Edit wiew Actions Tools Window Help BE Close yj Reply Gk Forward a 7 E Lal oo fi 1 E Mail Properties Personalize Message Source i From lt MASMAILM HESLTH OLO GO AU gt To ODCMAIL healh gid gow au Subject Access to Queensland Health MAC Online Application Web Portal 13 05 2010 10 59 am Queensland Health MAT Online Application web Portal District Manager User you have been given access to the Queensland Health MAC Online Application web Portal Your USERNAME is ODCMATL health gld qov au Your PASSWORD is O6PEH92TLE Please visit http ifoasdcastest co health gld gov au 7600 olsimac Est logon then change your password Old Health Dakta Collections Unit Data Collections Unit Version 1 00 Page 30 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Manual Monthly Activity 4 MONTH
15. ALD of Facility ATHERTON HOSPITAL has submitted version 1 of the MTACPH3 Form For period 01 MAR 10 to 31 M4R 10 Email to District Manager User ODCMAIL Mail From lt QHIPSMAIL HEALTH QLD GOV AU gt Sele File Edit wiew Actions Tools Window Help 3E Close Reply cp Forward sd 3 EJ Hh Lal oo E Mail Properties Personalize Message Source i From lt QHIPSPAIL HESLTH QLD GoYy AU gt 11 05 2010 10 07 am To ODCMA ATLM health qld gov au Subject MAC Online Web Portal Message Primary User QHIPSMAILM HESLTH OLD GOV ALD of Facility ATHERTON HOSPITAL has submitted version 1 of the MT4CPH3 Form For period 01 M4R 10 to 31 MAR 10 4 2 8 Unlock Data Entry Form DEF Note The Primary User and Deputy User are unable to use the Unlock Form function if the period has been Closed in the Manage periods table by DCU The period will not appear in the drop down list for the Select Period field If changes are required to be made to a Closed unavailable period contact DCU to gain access to the DEF for the associated period Data Collections Unit Version 1 00 Page 55 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Example 1 e From the Submitted Versions Screen select View for the associated row should this be a period prior this will have an impact o
16. ATHERTON HOSPITAL 01 APR 10 to 30 APR 10 NE 14 MAY 10 CLOSED NMA 0 d MJACPH3X v1 1 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 DRAFT 14 APR 10 OPEN 2 Select form for data entry e From the Data Entry Screen for the associated period remain in the section or select the section in which you require the validation process to be triggered for e Select Validate Data Collections Unit Version 1 00 Page 46 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual e Are you sure you want to validate the data entry Note that any unsaved changes will be lost message displays Select OK to continue Notify Primary User 3X Monthly Activity Report for larger facilities ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 DRAFT 14 MAR 10 Current section lock valid until 10 MAY 2010 16 57 03 Gavel vatiaste Monthly Activity Collection Clinic Type A D _ e Validation successfully completed message displays Home User Accounts Validation successfully completed Data Entry Submitted Versions Reporting Period to 31 MAR 10 DRAFT 14 APR 10 Nata e Date Monthly Activity Collection Invalid data entry higlighted in red Please complete the comment field Aged Care New Patient ged Care Repeat Patient Alcohol and Other Drug New
17. From p Valid To Select Facility SelectLevel v E Update Users s Existing Access to Facilities within your Jurisdiction Cancel Save Access row s 1 1 of 1 Security i i Access Access Level oo sll Granted By Granted On ATHERTON HOSPITAL Facility User v 01 JUN 10 F QHIPFSMAIL HEALTH QLD GOV AU 20 MAY 2010 The user has access to the following facilities Facility row s 1 1 of 1 Access Access Granted By Granted On ATHERTON HOSPITAL Facility User O1 JUN 2010 QHIPSMAIL HEALTH QLD GOV AU 20 MAY 2010 Facility Security Level Valid From Valid To a Local intranet e Continue to add access to other facilities using the same process if required e Select Home to return to the Start Page Scenario 2 User does not have access to another DCU Application Create User in MAC Online Complete ALL steps listed prior to Scenario I e No records for the selected facility message displays e Select Create New User Data Collections Unit Version 1 00 Page 22 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual Home User Accounts Hospital Users Search Users Username FRASMAIL health qid gov au lt q First Name Surname Existing Users With No Access To This Application dl Create New User No records for the selected facility e Manage Users
18. Manual ye z ey 7 i E i lh LE E TULLE EEL LLL TT LPP gt H OE EE EE un HF LLL EET ULE o P x Z a c fi ALLTEL TALL tome LATE R Ka i CETTE LETTE EEE ATT Mie gt ll MEET TTT R lt ith Pee nee CALE LETTE CLEP EETTT g E 6 0 f i 3 P T 1 if i fr ne Ec Fa A A EET TT a ia mo eo sa E ai A CEE GEE E TT E CLEEETETTT TTD a a gt i l Jio a A E A TLL ATLT aeS ach ia P A A UATE TA S SP TLILETETTETTETTTTET TAIT a LEE a as UO uU dl _ n ae ga Ea x Pa E I _ E D gt is a iY rs F E E Hea a e HAUS i cee aie z HHH r a Eu a E E E EEE E oe Page 43 Issued 01 07 2010 Version 1 00 Release A Data Collections Unit Health Statistics Cente Queensland Health MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual e Follow instructions in sections 4 1 4 2 and 4 2 1 e Select Upload button for the associated row Home Data Entry Submitted Versions Reporting Select Facility ATHERTON HOSPITAL All Facilities Form Type MTACPH3xX v Period Al Periods Select form for data entry Additional display None vi Link Form Version Facility No Facility Period Progress Available From Due Date Status Upload Uploaded Versions MTACPH3X v1 1 00211 ATHERTON HOSPITAL 01 MAY 10 to 31 MAY 10 NEW 14 JUN 10 OPEN 0 MTACPH3X v1 1 00211 ATHERTON HOSPI
19. Name FEEEEEEEEE Via Edit a Primary User See Section 3 2 and Deputy User See Section 3 3 can only change their own User information Primary Users and Deputy Users are able to view but are unable to add or remove facility access If you need to have Primary User access to another facility or are no longer the Primary User for a facility please contact the Data Collections Unit to have this information updated If you need to have Deputy User access to another facility or are no longer the Deputy User for a facility please contact the Primary and or Deputy User should one already exist to have this information updated Facility Users See Section 3 4 and District Managers See Section 3 5 can only change their own User information They can view but are unable to remove or add to their list of facility s If you need to have Data Collections Unit Version 1 00 Page 28 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual access to another facility or are no longer the Facility User or District Manager User please contact either your Primary User or Deputy User to have this information updated 3 10 LOC KED USER ACCOUNTS UNLOCK ACCOUNT The Primary User and Deputy User are able to Unlock Locked User Accounts for accessible facilities Select User Accounts Select Update Existing Users and or their Access to Fa
20. Negative Difference Negative Percentage Change 7 Positive Difference 50 Positive Percentage Change 20 The validation rule compares the reference month to the previous month whereby any value that differs by an absolute value of 50 in conjunction with a 20 variance in either a positive or negative manner will be highlighted thus requiring a comment to be entered For example if the reference month value is 52 and the previous month value is 130 negative example then it will raise the validation rule message as the difference is more than the absolute value of 50 and the percentage variation is above 20 whereas the positive example would be represented by a value of 55 in the reference month and a value of 5 in the previous month Validation Rule Combination perbaric Medicine New Patient null null 170 325 null Ez verbaric Medicine Repeat Patient null null 200 100 null mmunology New Patient is null null a mmunology Repeat Patient nuli null as The above example demonstrates where more that one validation rule can appear in the MAC Online validation rule message The Hyperbaric Medicine Repeat Patient current month value entered as 100 is highlighted as the previous month was entered as 200 therefore two validation rules Id 1 and Id 10 appear in the validation message which displays as the MAC Online User hovers the cursor over the highlighted reference month value The di
21. O7 MAY 2010 ral Shortcut to javascript doSubmit SAVE_ACCESS a Local intranet Note the appearance for St George Hospital has changed from green to red as the access to this facility for Facility User has been revoked Manage Users At Facilities Under Your Jurisdiction row s 1 10 of 10 Logon Security Active Account Facility Username Level Flag Locked GrantedRevoked User Facility FRASMAIL health qld gov au Facility User Active ATHERTON HOSPITAL User Facility FRASMAIL health qld gov au Facility User Active INNISFAIL HOSPITAL User Facility FRASMAIL health qld gov au Facility User Active MARE EAA DISTE HASE User Facility FRASMAIL health qld gov au Facility User Active User District Manager ODCMAIL health qld gov au District Manager Active ATHERTON HOSPITAL User District Manager ODCMAIL health qld gov au District Manager Active INNISFAIL HOSPITAL User District Manager ODCMAIL health qld gov au District Manager Active MAREEBA DISTRICT HOSPITAL User Deputy masmail health qid gov au Deputy User Active ATHERTON HOSPITAL User Deputy masmail health qld gov au Deputy User Active INNISFAIL HOSPITAL User Deputy masmail health qld gov au Deputy User Active MAREEBA DISTRICT HOSPITAL Password Sent O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 Surname 4 First Name FEBBEEEEEE Active Flag In Active e Inthe Hospital Users scr
22. ONLINE Monthly Activity User Manual Home Data Entry Submitted Versions Reporting Submitted Versions for MTACPHSX v1 Close Description Version Facility No Facility Period Progress Available From Due Date 3X Monthly Activity Report for larger facilities 1 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 SUBMITTED 14 APR 10 e Are you sure you want to Unlock the data entry The form will be returned to state DRAFT message displays e Select Ok e Data entry successfully unlocked A new version has been created in state draft message displayed Home User Accounts Data entry successfully unlocked A new version has been created in state draft Home DataEntry Submitted Versions Data Entry for MTACPHSX v1 Primary Validate Description Version Facility No Facility Period Progress Available From Due Date 3X Monthly Activity Report for larger facilities 2 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 ORAFT 14 APR 10 Select section for data entry ss e Make required changes in the DEF and then select Save Note Any changes that are made and saved applies to forms that have been submitted unlocked and re submitted values for previous entry and current entry appear will display in the Update History screen Refer to 5 6 Update History e Need to re validate and enter update comments for any new changed areas that appear from the new data entry e Save comments
23. Patient null Alcohol and Other Drug Repeat Patient pyli e Areas highlighted in red indicate that the validations performed have detected a variance which requires a comment e Select Validations performed e A User can hover the cursor over an individual cell of data for a validation pop up message to appear Data Collections Unit Version 1 00 Page 47 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual 3X Monthly Activity Report for larger facilities ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 DRAFT 14 APR 10 seret section tor data emy L Monthly Activity Collection Invalid data entry higlighted in red Please complete the comment field 1 Compare the entered value to the value ofthe previous period 3 Check for null values 5 Check for duplicate values 10 Compare the entered value to the value of the previous period Eligible Public Aged Care New Patient Aged Care Repeat Patient Alcohol and Other Drug New Patient ata Length 5 Alcohol and Other Drug Repeat Patient Validation failure reason 3 e The Validation Comments box is now available for use as this is comparing 2 periods 1 e February 2010 and March 2010 e Enter comment
24. Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Manual Update Personal Account Edit Surname First Name User Primary Manage Users At Facilities Under Your Jurisdiction Password a carn dit Surname re ua O7 MAY 10 O7 MAY 10 User O7 MAY 10 User O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 o S User User User User User SERRREEE User First Name Facility Facility Facility Facility District Manager District Manager District Manager Deputy Deputy Deputy Logon FRASMAIL health qld gov au FRASMAIL health qid gov au FRASMAIL health qld gov au FRASMAIL health qld gov au ODCMAIL health qld gov au ODCMAIL health qid gov au ODCMAIL health qld gov au masmail health qid gov au masmail health qid gov au masmail health qld gov au Logon Account QHIPSMAIL health qid goy au Security Level Facility User Facility User Facility User Facility User District Manager District Manager District Manager Deputy User Deputy User Deputy User Active Flag A Active Flag Active Active Active Active Active Active Active Active Active Active User Management row s 1 10 of 10 Facility ATHERTON HOSPITAL INNISFAIL HOSPITAL MAREEBA DISTRICT HOSPITAL ST GEORGE HOSPITAL ATHERTON HOSPITAL INNISFAIL HOSPITAL MAREEBA DISTRICT HOSPITAL ATHERTON HOSPITAL INNISFAIL HOSPITAL MAREEBA DISTRICT HOSPITAL e Enter the
25. Upon completion of entering comments a User may like to add comments to the General Global Comments Section For further information of Global Comments see section 4 2 5 Select section for data entry i i a ae Monthly Activity Collection Invalid data entry higlighted in red Please complete the comment field The form will change to VALIDATED when all the comments are filled in and saved Select Save Comments e Progress Status of the DEF will have updated from Draft to Validated Submit and Lock should now be available due to all comments having been reviewed and entered by the Primary User or Deputy User Comments successfully saved Validation for MTACPHSX v1 Submit and tock Description Version Facility No Facility Period Progress Available From Due Date 3X Monthly Activity Report for larger facilities 1 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 VALIDATED 14 APR 10 Home User Accounts Home Data Entry Submitted Versions Select section for data entry ccc Note Should the progress status not be updated as per above this may mean that even though Comments successfully saved message has displayed comment s may have been left blank in the process At this stage the Primary User Deputy User should re check all rows highlighted in red for each section to confirm comments have been entered and where any have been missed update enter comments accordin
26. User Primary QHIPSMAIL health qid gov au A Edit Surname First Name Active Flag Manage Users At Facilities Under Your Jurisdiction Users With No Access To Any Facilities Users Assigned To Facilities Outside Your Jurisdiction weve Inactive User Accounts mene Locked User Accounts stoner _ Data Collections Unit Version 1 00 Page 18 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual e Select Back to return to return to User Accounts Hospital Users Hospital User Management Options screen e Select Create a New User Account or Grant Access to this Application to an Existing User e Enter the User Name Email Address for the User in the Search Users Username box Select Go to activate User search Note If the User already exists the User details will need to be updated accordingly and saved Scenario I User has access to a DCU Application e g Electronic Validation Application EVA Grant Access to MAC Online e Select Edit beside the row for the User Home User Accounts Hospital Users Search Users username eg First Name Surname Existing Users With No Access To This Application Create New User row s 1 1 of 1 7 Logon User User User Q Surname CE Na Username Type CreatedBy Created On HOSP DATOWN 28 NOV 2008
27. Valid To date DD MMM YYYY or click on the box to the right to use the calendar to select the date required e Select Save Access If all facility s are updated with a Valid To date for a Facility User Deputy User or District Manager User their name will still appear in the User Accounts Hospital Users screen However the name of the facility s with a Valid To date will appear in red as the access to the facility s has been revoked Should this User be required again a Primary User or Deputy User will be able to override the existing rows or add access to other facilities as required e Facility Access changes saved message displays e Select Hospital Users or Back to return to the Hospital Users screen Home User Accounts Hospital Users Taek First Name Facility Reset Password Surname User Username FRASMAIL health qld gov au Contact Tel No 3234 0854 User Type Hospital F acility User Lost Password Question User Access Level Answer Facility Active Fig Active v Password Last Sent 07 MAY 10 User Account Created By QHIPSMAIL HEALTH GLD GOV AU Created On 07 MAY 10 Application Access Granted By QHIPSMAIL HEALTH GLD GOY AU Granted On 07 MAY 10 User Form Group Assignments Manage Form Groups For This User Form Group MA MONTHLY ACTIVITY COLLECTION REPORTS row s 1 1 of 1 ValidFrom Valid To O7 MAY 2010 Grant User Access to Facilities within your Jurisdiction Ad
28. made to the figure of 100 wherein it is changed to 110 and saved in the Falls New Patient Total 1 1 Sessions Excluding Eligible Other row The following information in the Version history table will be updated as follows Latest Version Latest Response ee E a Excluding seve Other Ft a a a a Eligible Other From Example 2 the above changes would be reflected in the Change History i e Latest Response of 116 would appear as 126 for Falls New Patient Total 1 1 Sessions Excluding Eligible Other and thus Total Total 1 1 Sessions Excluding Eligible Other would also be updated in conjuction with the change made to the Falls New Patient row 1 e from 2904 to 2914 Data Collections Unit Version 1 00 Page 65 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Reporting User Manual 6 1 3 Completion Report The Completion Report contains information on the Status of the DEF as per the filters selected Upon selecting Completion Report from the Select a Report Type table a MAC Online User is presented with the following Filter Search Screen In the example Completion Report provided below you will notice that the following filter selections have been applied by making the following selections via the drop down list for each field Select Facility All Selected Facilities Form Type MTACPH3X Period Febru
29. password becomes compromised then you should immediately change your password Users must not e Write down their password or e Tell other persons their password Data Collections Unit Version 1 00 Page 7 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Logging onto MAC Online User Manual 2 LOGGING ONTO MAC ONUNE If you have been registered for access to the MAC Online Application you will have received a notification confirmation email via Queensland Health MAC Online Application Web Portal from either the Data Collections Unit or the Primary Deputy User for your facility This email contains user information such as the User Name email address initial password system generated and the link to the MAC Online Application site QHIPSMAIL QHIPSMAIL Mail From lt TEST bghsu0 co health gld gov au File Edit wiew Actions Tools Window Help BE Close 5 Reply Gk Forward z Mail Properties Personalize Message Source From lt TEST bqghsu0z co health gld gow au 6 05 2010 4 36 pr To QHIFSMAIL GHIPSMAIL Subject Access to Queensland Health MAC Online Application Web Portal Queensland Health MAT Online Application web Portal Primary User you have been given access to the Queensland Health MAC Online Application Web Portal Your USERNAME is QHIPSMATLM health gld gov au Your PASSWORD is JAYKAUORST Please visit http foasdcastest
30. relation to data items collected i e reporting requirements definitions reports and reference tables This manual is designed to provide guidance on system navigation functionality and best practice usage 1 4 REQUIREMENTS Monthly Activity Reports must be forwarded to the Data Collections Unit within 14 days after the reference month Facilities that record no activity during the month are still required to submit their Monthly Activity Reports This can be done by submitting a blank Data Entry Form DEF in MAC Online The Section sub total s and total s will be calculated on this basis and display with a O value to indicate nil activity for the month Data Collections Unit Version 1 00 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 Page 6 MONTHLY ACTIVITY COLLECTION MAC ONLINE Introduction User Manual 1 5 SECURITY Access to this system is strictly controlled through the use of passwords Users will be given a login that is unique and identifiable to the individual Users will be issued a system generated password for the first login The first time that a User logs onto the MAC Online Application they will be required to enter the initial system generated password and should immediately change their password Passwords expire after 3 months and users will be automatically prompted to change their password Users are responsible for maintaining the integrity of their own password If your
31. rules Data Collections Unit Version 1 00 Page 32 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Once it is deemed appropriate Primary and Deputy Users can execute a primary validation on the instance Once all validations have been responded to and saved a form s progress status is updated to VALIDATED If a User changes data on a VALIDATED instance its progress status reverts back to 6 9 Only when a form s progress status is VALIDATED does the ability exist for the Primary or Deputy User to Submit and Lock the form If changes are required for any reason to instances with a progress status of SUBMITTED these instances must be unlocked by the Primary or Deputy User which will revert the instances progress status back to lt as well as auto generating a version up for the instance e g V1 would be updated to V2 Data Collections Unit Version 1 00 Page 33 Health Statistics Centre Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual 4 1 HOME e Log onto the MAC Online Facility User z MALLU LUY AU Version V0 8 Test Change Password Logout MAC Online Application ueensland Government a Gusenssee All Public Facilities Home User Accounts Home Data Entry Submitted Versions Reporting Welcome to the Quee
32. the link to MAC Online This will open the MAC Online Application login page Enter your email address User Name and password where indicated Click on the Login button Note A User can also open up the MAC Online Application login page by selecting the link saved as an Internet Explorer favourite See 2 1 First Login By having MAC Online saved as an Internet Explorer favourite it will save time in having to navigate the pathway from the QHEPS home page each time a User is required to login to MAC Online If the User Name or Password is incorrect you will be returned to the MAC Online Application login page Data Collections Unit Version 1 00 Page 71 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Logging onto MAC Online User Manual 2 3 FORGOT YOUR PASSWORD Note A MAC Online User is only able to attempt to enter an incorrect password 3 times On the 4 attempt a User will be advised that their account is locked and that they are required to contact a system administrator Select Ok to this message to return to the login screen Upon contacting the MAC Online Application administrator i e Data Collections Unit for Primary Users and Primary Deputy Users for Deputy Users Facility Users and District Manager Users they will unlock your MAC Online User account An email will automatically be sent to you with a new password system generated for yo
33. various users at the one time Reset Allows a User to clear all figures in the form upon selecting Ok to the message of Are you sure you want to clear this form Once cleared the contents are unable to be retrieved Note To enter figures in each field a User is able to use tab to progress through fields in the DEF A User is unable to use the directional arrows on the keyboard to move the cursor either up down the column s To select a cell not horizontally adjacent to the current cell occupied a User will be required to select the associated cell by selecting the mouse left click button to move the cursor to the required cell for data entry e Enter data into DEF for Section 1 Clinic Type A D Data Collections Unit Version 1 00 Page 40 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Home Data Entry Submitted Versions Reporting Notify Primary User 3X Monthly Activity Report for larger facilities 1 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 NEW 14 MAR 10 Monthly Activity Collection Clinic Type A D Hospitals would normally admit patients in these categories where they meet the minimum criteria If patients have been admitted do NOT report them here e By utilising the scroll bars a User is able to navigate their way around the screen to allow a better view of the rows columns and ce
34. 11 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 14 APR 10 OPEN 0 CE DwracrHax v1 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 14 MAR 10 OPEN 0 1 a Link Form Version Facility No Facility Period Progress Available From Due Date Status Upload 4 e Select Edit link Opening form dialogue counter will display until the form is loaded to the screen At this point you will note that this particular form has been split into sections for data entry as per the new layout for the MAC Online Excel Spreadsheet Form s The purpose for this is to allow multiple users to access and enter data in different sections of the form See Appendix A User Set Up Data Entry Form Process Workflow for MAC Online Facility View at the same time This function allows facilities to allocate sections to users for completion i e Section 1 can be completed by User A Section 2 by User B Section 3 by User C and Sections 4 amp 5 can be completed by User D This method will require close liaison between MAC Online Users as the Primary User will have to be provided with some sort of final communication of when data entry has been completed by all MAC Online Users View All Displays all sections of the DEF Note You are unable to enter data whilst you are in the View All display mode Select Section for Data Entry i e Clinic Type A D Allows data entry to occur plus the availability of access to individual sections by
35. 4 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual e If your facility name doesn t automatically appear as a default value as you have access to more than one facility you will need to select the appropriate facility by using the options available in the Filter Search Screen 4 2 1 Alter Search Screen e DEF Filter Search screen displays Home User Accounts Home Data Entry Submitted Versions Reporting Select Facility Select V All Facilities Filter Form Type AIl Form Types Period All Periods v Go Select form for data entry Additional display None no data found The Filter Search screen enables a User to filter search by the following Facility Displays the facility s a User has access to in a drop down list A User is able to select an individual facility or can select All Facilities which will return all facilities a User has current access to Form Type Displays the forms in which a User has access to via a drop down list This is defined by the Form Group assigned to the User A User is able to select an individual form e g MTACPH3X or can leave the selection as All Form Types which will display all forms a User has access to Period A User is able to select a specific period e g 01 JUL 10 to 31 JUL 10 Ud NN or can leave the selection as All Perio
36. ALTH OLD GOV AU gt File Edit wiew Actions Tools Window Help BE Close Reply cp Forward a S Mail Properties Personalize Message Source From lt FRASMAIL HEALTH QLD GY AU gt LOf05 2010 4 38 pr To Ghipsmail Qhipsmail Subject MAT Online Web Portal Message Facility User FRASMAILIGHEALTH OLD Gov AU of Facility ATHERTON HOSPITAL has indicated that the data entry of version 1 of the MTACPH3 Form For period 01 MAR 10 to 31 M4R 10 is complete e Follow instructions in sections 4 1 4 2 and 4 2 1 e To assist with the validation process in preparing comments a User should select Value for previous period via the Additional Display drop down menu e Select Edit for the associated row Data Collections Unit Version 1 00 Page 50 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Home Data Entry Submitted Versions Reporting Select Facility ATHERTON HOSPITAL All Facilities Filter Form Type MTACPH3x v Period All Periods Select form for data entry Additional display Value for previous period None Link Fd Average value Facility Period Progress Available From Due Date Status Upload ne Value for previous period MTACPHSR ty ut ATHERTON HOSPITAL 01 MAY 10 to 31 MAY 10 NEW 14 JUN 10 OPEN Upload 0 MTACPH3X 1 1 ATHERTON HOSPITAL 01 APR 10 to 30 APR 10 NE 14 MAY 10 CL
37. Collection Primary User Primary User Data Collections Unit Version 1 00 Page 70 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Frequently Asked Questions User Manual 8 FREQUENTLY ASKED QUESTIONS e WHAT IF I FORGET MY PASSWORD AND THE ANSWER TO MY LOST PASSWORD QUESTION Users are advised to contact their Primary User for Facility Users Deputy Users and District Manager Users or DCU for Primary Users and the answer to your lost password question will be provided Upon submitting the answer to your lost password question a new system generated password will be sent to you via email e WHAT HAPPENS IF I HAVE CREATED A USER WITH AN INCORRECT USER NAME The User Name Email Address field is unable to be amended as this is a unique identifier for a User The Active Flag field for the incorrectly set up User will need to be changed to In Active and a new User with the correct details will need to be created e WHAT HAPPENS IF A STAFF MEMBER GOES ON LEAVE SECONDMENT Enter an end date for this User and set up create User access for the relieving staff member that will require access to MAC Online for the period of leave secondment Don t forget to change the Active Flag for the relieving staff member s access to In Active or enter an End Date and reinstate access remove the end date for the original staff member upon returning from
38. Data Collections Unit Version 1 00 Page 51 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual A User 1s able to display information regarding the validation rules being applied to the form being validated Select the arrow beside the Validations performed box The box will now display a Validation Id and Description for the Validation i Validations performed H Valdn Id Description Compare the entered value to the value ofthe previous period Check for null values Check for duplicate values Compare the entered value to the value ofthe previous period e A User can hover the cursor over an individual cell of data for a validation pop up message to appear EXAMPLES OF ROWS HIGHLIGHTED DUE TO VALIDATIONS PERFORMED ndocrinology Repeat Patient null ndoscopy amp Related Procedures New Patient ny null ndoscopy amp Related Procedures Repeat Patient pees Positive Integer 7 7 f y A alls New Patient alidation failure reason 10 alls New Patient alls Repeat Patient Data type Positive Integer Length 5 Yalidation Failure reason 3 astroenterology New Patient eneral Surgery New Patient null 1100 990 null 1000 wir eriatric New Patient a i nuli null eneral Surgery Repeat Patient null perbaric Medicine New Patient i lr yerbaric Medicine
39. Details as well as Users for this Facility In the following example the hyperlink for Atherton Hospital is selected Home User Accounts Home Data Entry Submitted Versions Reporting Facility Details Facility ID 00211 ATHERTON HOSPITAL Facility Type 34 Address Real JACK ST ATHERTON Post Code 4883 State QLD Address Postal PO BOX 183 ATHERTON Post Code 4883 State QLD Users for this Facility row s 1 4 of 4 i First Name Surname Email Address Security Level Valid From Valid To Deputy User masmail health ald qov au Deputy User O7 MAY 10 Zz District Manager User ODCMAIL health qld qov au District Manager O7 MAY 10 Facility User RAOMAIL One altn gid qov ao asility User OF7 MAY 10 Primary User QHIPSMAIL health qid qov au Primary User O6 MAY 10 The Email Address hyperlink will take a User to display User Accounts Hospital Users Manage Users for the selected User e g Facility User Home User Accounts Hospital Users Manage Users Reset Password First Name Facility Surname User Username FRASMAIL health qld gov au Contact Tel No 3234 0854 User Type Hospital Facility User Lost Password Question User Access Level Answer Facility Active Flg Active v Password Last Sent 07 MAY 10 User Account Created By QHIPSMAIL HEALTH QLD GOV AU Created On 07 MAY 10 Application Access Granted By QHIPSMAIL HEALTH QLD GOV AU Granted On 07 MAY 10 f User Form Gr
40. EPUTY USER 17 3 7 REGISTERING A FACILITY USER 18 3 8 CHANGING YOUR USER DETAILS 24 Health Statistics Centre ReleascA os Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Table of Contents User Manual 3 9 VIEWING CHANGING USER DETAILS 25 3 10 LOCKED USER ACCOUNTS UNLOCK ACCOUNT 29 4 MONTHLY ACTIVITY 31 41 HOME 34 4 22 DATA ENTRY FORM DEF 34 4 2 1 Filter Search Screen 35 4 2 2 Select Form for Data Entry 38 4 2 3 Data Entry Manual Process 39 4 2 4 Data Entry Upload Form 42 4 2 5 Validate DEF Individual Section 46 4 2 6 Primary Validate DEF All Sections 50 4 2 7 Submit amp Lock Data Entry Form DEF 54 4 2 8 Unlock Data Entry Form DEF 55 5 SUBMITTED VERSIONS 60 5 1 Search Filter Submitted Versions 60 5 2 View Submitted Versions 60 5 3 Submitted Versions District Manager Approval 60 6 REPORTING 61 6 1 Reporting Report Selection Screen 61 6 1 1 User Report 61 6 1 2 Change History 63 6 1 3 Completion Report 66 6 1 4 Uploaded Forms 67 T GLOSSARY 70 8 FREQUENTLY ASKED QUESTIONS 71 9 MAC ONLINE SUPPORT 12 Data Collections Unit Version 1 00 Page 4 Health Statistics Centre Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Table of Contents User Manual APPENDIX A MAC ONLINE USER SET UP 73 APPENDIX B VALIDATION RULES EXPLAINED 74 Data Collections Unit Version 1 00 Page 5 Health Statistics Cent
41. Explorer 2 t least one later wersion of this Form has been submitted By unlocking this Form you will unlock all later versions and they too will require re validation m il Cancel and re submission Continue unlocking this Form e Data entry successfully unlocked A new version has been created in the state draft message displayed e Select Close Data Collections Unit Version 1 00 Page 56 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual MAC Online Application USER GHIPSMAIL HEALTH QLD GOV AU ueensland Government z MESA ian Qeens Health All Public Facilities Version V0 8 Test Home User Accounts Data entry successfully unlocked A new version has been created in state draft Home Data Entry Submitted Versions Reporting Data Entry for MTACPHSX v1 Description Version Facility No Facility Period Progress Available From Due Date 3X Monthly Activity Report for larger facilities 2 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 DRAFT 14 MAR 10 Select section for data entry e In the following screen you will notice that in the Data Entry screen both February 2010 and March 2010 have a progress status of DRAFT February 2010 has been renumbered as V2 whereas March 2010 is now up to V3 Home User Accounts Home Data Entry Submitted Versions Reporting m Select Facility ATHER
42. Facility No Facility Period Progress Available From Due Date 3X Monthly Activity Report for larger facilities 1 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 ORAFT 14 MAR 10 Current section lock valid until 10 MAY 2010 16 57 03 Select section for data entry Reset Save validate View All ij Clinic Type A D Monthly Activity Collection e A User is now able to proceed to validate the data entered in this section of the DEF Note Only one User can be in any one section at any given time You will also be automatically removed from any section after 2 hours Data Entry for MTACPATH v1 Description Version Facility No Facility Period Progress Available From Due Date Monthly Activity Report 1 00120 STGEORGE HOSPITAL 01 MAY 10 to 31 MAY 10 NEW 14 JUN 10 Select section for data entry Monthly Activity Collection View All Non Admitted Patients 1 1 Sessions Occasions of Service Sr lal entry by TEST until 26 4MAY 2010 13 10 32 Refer to Section 4 2 5 Validate DEF Individual Section 4 2 4 Data Entry Upload Form The Monthly Activity Collection MAC Forms have been reformatted A copy of the MTACPH3X Form is provided on the next page The full suite of forms for MAC Online can be found in the MAC Manual Data Collections Unit Version 1 00 Page 42 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User
43. ITAL 01 MAR 10 to 31 MAR 10 14 APR 10 MTACPH3Y v1 MAREEBA DISTRICT HOSPITAL 01 MAR 10 to 31 MAR 10 14 APR 10 MTACPH3X v1 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 14 MAR 10 MTACPH3X v1 INNISFAIL HOSPITAL 01 FEB 10 to 28 FEB 10 14 MAR 10 lt gt z gt Z gt AA gt Ir I I lalolaoalaolaolalalolololoal o gt ao ro alr alo od ee e Next page is displayed i e rows 21 24 Previous will return the User back to the previous screen 1 e rows 1 20 Home Data Entry Submitted Versions Reporting Select Facility All Accessible Facilities All Facilities Form Type AIl Form Types Period AIl Periods Additional display None GD MTACPH3X v1 00223 MAREEBA DISTRICT HOSPITAL 01 FEB 10 to 28 FEB 10 MTACPH3Y v1 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 14 MAR 10 MTACPH3Y v1 00222 INNISFAIL HOSPITAL 01 FEB 10 to 28 FEB 10 14 MAR 10 MTACPH3Y v1 00223 MAREEBA DISTRICT HOSPITAL 01 FEB 10 to 28 FEB 10 14 MAR 10 14 MAR 10 Previous e Select a facility by using the drop down list in the Select Facility field Data Collections Unit Version 1 00 Page 36 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Home Data E
44. LY ACTIVITY Table User Access to Screens Functions Screens Home See Section 4 Data Entry Form DEF See Section 4 2 Submitted Versions See Section 5 Reporting See Section 6 Primary User Start Page Search Upload Data Entry Save Validate Primary Validate Submit and Lock Unlock User Report Change History Completion Uploaded Forms Deputy User Start Page Search Upload Data Entry Save Validate Notify Primary User Primary Validate e Submit and Lock Unlock User Report Change History Completion Uploaded Forms Facility User Start Page Search Upload Data Entry Save Validate Notify Primary User User Report Change History Completion Uploaded Forms District Manager User KKK e Start Page View Approve User Report Change History Completion Uploaded Forms Denotes Nil Access to this Screen Denotes Security Level is available however at this stage it is not mandatory to set up a User with this Security Level Data Collections Unit Health Statistics Cente Queensland Health Version 1 00 Release A Issued O1 07 2010 Page 31 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Diagram MAC Online Data Entry Fom Lifecycle MAC Online form lifecycle Email amp automatically Sen bo the Distric Manager and DEU bo DCU uaer can still delete gill dll the instance if status is HEW Data E
45. OSED NIA Uploaded 0 MTACPH3X v1 1 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 DRAFT 14 APR 10 OPEN 3 e From the Data Entry Screen select Primary Validate Data Entry for MTACPHSX v1 Description Version Facility No Facility Period Progress Available From Due Date 3X Monthly Activity Report for larger facilities 1 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 DRAFT 14 APR 10 Select section for data entry Monthly Activity Collection View All E Clinic Type A D Clinic Type E I Clinic Type M O Clinic Type P Clinic Type R Total e Are you sure you want to validate the data entry for the entire form message is displayed Select OK to continue e Validation successfully completed message displays e At this point the Primary User will be required to check that where red highlighting has been applied relevant comments have been entered for the row s Should this not be the case the Primary User will be required to either Follow up the associated facility users for comments to be entered Ascertain reasons for the differences from the associated users and enter the comments accordingly or Enter all comments as required Note A Primary Deputy User is able to update amend comments saved in the DEF for the validation queries should this be required Comments are required in the section s as indicated by red highlighting for a list of rules see Appendix B
46. Page 17 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual 3 7 REGISTERING A FACILITY USER A Primary User or Deputy User can register Facility Users Note The first step for setting up a new User should be to ensure that the User doesn t already exist within the system e Log onto MAC Online e From the Main Menu select User Accounts e From the Hospital User Management options select Update Existing Users and or their Access to Facilities under your Jurisdiction USER MASMAIL HEALTH QLD GOV AU Version V0 8 Test Change Password Logout MAC Online Application ueensland Government 5 can queens Health All Public Facilities Home User Accounts Hospital Users Hospital User Management Options e Select All Facilities e Enter the User Name Email Address for the User in the Search Users Username box Select Go to activate User search e No users found message displays in the 5 displayed User tables ay Users Select Facility All Accessible Facilities Search Users usomamef fT First Name Surname Select Output Users At Facilities Under Your Jurisdiction Users With No Access To Any Facilities Users Assigned To Facilities Outside Your Jurisdiction Inactive User Accounts Locked User Accounts All Update Personal Account Logon Account
47. Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Submitted Versions User Manual 5 SUBMITTED VERSIONS 5 1 Search Alter Submitted Versions Refer to Data Entry Form DEF 4 2 1 Filter Search Screen 5 2 View Submitted Versions e Select View link beside the row you which to open and view Additional display options should also be selected at this point if required 5 3 Submitted Versions Distict Manager Approval Note As per the Bed Availability Reporting Application BARA a District Manager User can be set up to approve the submitted version of a data entry form At this stage an Approval process involving the District CEO is not required to occur in MAC Online Should this change you will be notified by DCU Data Collections Unit Version 1 00 Page 60 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Reporting User Manual 6 REPORTING 6 1 Reporting Report Selection Screen e Select Reporting from the Secondary Menu e From the Select a Report Type table select the required report Home DataEntry Submitted Versions Reporting Select a Report Type EN User Report ii Change History i Completion Report X Uploaded Forms 6 1 1 User Report The User Report screen allows a User to view information in the form of a summary count facility details and a list of active users for t
48. Repeat Patient E i i 200 100 mmunology New Patient null mmunology Repeat Patient 1 null EXAMPLES OF VALIDATION COMMENTS ENTERED FOR HIGHLIGHTED ROWS ndocrinology Repeat Patient ull lax Increase in numbers attending this Clinic Type for EOTP Unable to explain variation Confirmed Figures are correct ndoscopy amp Related Procedures New Patient ulj az Significant decrease in patients attending this clinic type due to increase in FTA rate ndoscopy amp Related Procedures Repeat Patient ui ME alls New Patient ull alls Repeat Patient ull a Additional funding received to run group clinics for March 2010 astroenterology New Patient ull i sf astroenterology Repeat Patient ull E eneral Paediatrics New Patient ull E eneral Paediatrics Repeat Patient ull 4 eneral Surgery New Patient ull Decrease due to a specialist being on leave for 1 week in March 2010 eneral Surgery Repeat Patient ull az Increase due to additional repeat appt slots being scheduled for Gen Surg Patients in March 2010 perbaric Medicine New Patient ull ia Resources allocate from Hyperbaric Medicine Repeat yerbaric Medicine Repeat Patient ull az Resources allocated to Hyperbaric Medicine New mmunology New Patient Data Collections Unit Version 1 00 Page 52 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual e
49. S REQUIRED FROM FACILITIES BY DISTRICT Indicates the Reference Month e g 01 MAY 10 to 31 MAY 10 This displays the current stage of the form e g New Draft Validated and Submitted Available The Available From date will be assigned by a DCU User upon generating forms From Hospital Facility Users will not be able to access the DEF until the date has occurred Due Date As per the MAC Manual Monthly Activity Reports must be submitted to DCU within 14 days after the reference month e g 14 JUN 10 Status The Status is controlled by DCU User s Open indicates a DEF is available for use Closed indicates a DEF is not available for use Note Should a period be unavailable for Data Entry 1 e Status for period appears as Closed a Primary User is required to contact DCU to enable the Form Period to be opened for the associated period s DCU will need to be contacted upon completion of data entry through to being submitted to allow for the period s to update the status to Closed Allows a User to Upload data via an excel spreadsheet or csv file See 4 2 3 Data Entry Upload Form for further information Uploaded Indicates the number of times that a form has been uploaded and allows a User to access the Version latest uploaded version of the form which can either be viewed or saved accordingly See 4 2 3 Data Entry Upload Form for further information Data Collections Unit Version 1 00 Page 38 H
50. TAL 01 APR 10 to 30 APR 10 14 MAY 10 CLOSED MUA 0 GD MTACPH3X v1 1 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 14 APR 10 OPEN 0 1 3 Upload Details screen displays In this screen you are able to ensure that you have selected the correct Form Type Facility and Period for the form you are about to upload Home Data Entry Submitted Versions Reporting Upload Details Form Type MTACPH3X Facility 00211 ATHERTON HOSPITAL Period 01 MAR 10 to 31 MAR 10 ld 47 File Comments Upload File e Select Browse and navigate the file path to choose the form to be uploaded The file name path will appear in the field upon selection of the appropriate file for upload Choose file Look in User Manual X f e E 3 f MAC Online User Manual_May2010 EG s MTACPH3X_1011_ATHERTON_211_MAR2010 My Recent Documents G Desktop My Computer 2 My Network Places File name MTACPH3X_1011_ATHERTON_211_MAR20 gt Open lt Files of type All Files v ance Information can be entered in the Comments field however this is optional e Select Upload File Data Collections Unit Health Statistics Cente Queensland Health Version 1 00 Release A Issued 01 07 2010 Page 44 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Home Data Entry Submitted Versions Reporting Upload Details Form Type MTACPH3xX Facility 00211 ATHERTON HOSPITAL Period
51. TON HOSPITAL Y All Facilities Form Type MTACPH3X Period AllPeriods Select form for data entry Additional display None 7 ae B neg EA Link Form Version Facility No Facility Period Progress Available From Due Date Status Upload Uploaded j Versions MTACPH3X v1 00211 ATHERTON HOSPITAL 01 MAY 10to 31 MAY 10 NEW 14 JUN 10 OPEN GED o MTACPH3X v1 00211 ATHERTON HOSPITAL 01 APR 10 to 30 APR 10 LA R 14 MAY 10 CLOSED N A MTACPH3X v1 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 14 APR 10 OPEN MTACPH3X v1 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 14 MAR 10 OPEN Example 2 e From the Submitted Versions Screen select View for the associated row Home Data Entry Submitted Versions Reporting Select Facility ATHERTON HOSPITAL _ Al Facilities Form Type All Form Types Period AII Periods Select form Additional display None y j l A j l T 7 Link Form Version Facility No Facility Period Progress AvailableFrom Due Date Status vee 1 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 SUBMITTED 14 APR 10 OPEN 2 MTACPH3X vt 1 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 APPROVED 14 MAR 10 OPEN 0 1 2 e Select Unlock Data Collections Unit Version 1 00 Page 57 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC
52. ample you will notice for the Updated By filter Facility User has been selected from the drop down list This will display all the forms that have been uploaded by Facility User Data Collections Unit Health Statistics Cente Queensland Health Version 1 00 Release A Issued O1 07 2010 Page 6 7 MONTHLY ACTIVITY COLLECTION MAC ONLINE Reporting User Manual Search Criteria Facility All Available Facilities Form Type AIl Form Types w Period AlI Periods v Uploaded By Facility User Uploaded Forms Form Type Facility Period Uploaded On By File Type Status Comments Error Msg ATHERTON 10 MAY 2010 Facility Excel i lt d MTACPH3X 1011 ATHERTON 211 MAR2010 xls HOSPITAL to 161228 ear Spreadsheet Uploaded Invalid File Type File must be an Excel MTACPH3X 1011 ATHERTON 211 MAR2010 xls MTACPH3X APERTO to krilli racit CSViText File Failed Spreadsheet or Comma Separated HOSPITAL 16 10 33 User CSV File A MAC Online User is able to select a File Name hyperlink to open save the form that was uploaded A User can also open a File Name hyperlink for Failed attempts as well The following message displays From the File Download popup screen select Open to view the form that was loaded for Atherton Hospital 3X Form March 2010 File Download Do you want to open or save this file Bd Name MTACPH3 1011 ATHERTON 211 _MAR2010 xls Type Microsoft Exc
53. anager Users or Data Collections Unit for Primary Users for further assistance Incorrect Answer s DIEE ayhealth qld gov au 7600 pls mac_tst F p 155 104 593917700820460 NO Queensland Government Queensland Health MAC Online Application Test V0 8 User Name QHIPSMAIL health qld gov au Question User Access Level Answer Submit Answer Data Collections Unit Version 1 00 Page 73 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Logging onto MAC Online User Manual 2 4 CHANGE PASSWORD A User may change their password at anytime e Select Change Password via the User Options Task Bar e Enter a password in the field for New Password Note Your password must contain a combination of alphabetic and non alphabetic i e numeric characters It must be at least 8 characters in length Passwords are case sensitive e Tab to the Confirm Password field and enter your password again for confirmation e Select Ok USER FRASMAIL HEALTH QLD GOV AU ersienV0 8 Test Queensland Government MAC Online Application vetsi Change Password Dogout Queensland Health All Public Facilities Change Your Password Changing Password for user FRASMAIL HEALTH QLD GOV AU New Password Confirm Password Lost Password Recovery Question Enter a Last Password Question and Answer which will assist you sh
54. ary 2010 Select Report Type All The Completion Report with All selected for the Select Report Type will display the following 3 sections Facilities Submitted and Approved Facilities Submitted but not yet Approved Facilities not Submitted or Approved The Completion Report can be refined further should a User wish to only view DEFs that have not been submitted or approved by selecting the 3 option in the Select Report Type From this filter being applied the screen will only display the Facilities not Submitted or Approved table z USER MASMAIL HEALTH Q LD GOV AU O cuecnsians Government MAC rials Ber Rann s Version V0 8 Test Queensland Health All Public Facilities Change Password Logout Home User Accounts Home Data Entry Submitted Versions Reporting Select Facility All Accessible Facilities Completion Report Form Type wTaceHax CX Period 01 FEB 10 to 28 FEB 10 gae Submitted and Approved Select Report Type Submitted but not Approved O Not Submitted or Approved all Facilities Submitted and Approved FormType Progress Status Fcity Name MTACPH3X APPROVED INNISFAIL HOSPITAL 1 1 Facilities Submitted but not yet Approved FormType Progress Status Fclty Name MTACPH3X SUBMITTED MAREEBA DISTRICT HOSPITAL 1 Facilities not Submitted or Approved FormType Progress Status Fclty Name MTACPH3X DRAFT ATHERTON HOSPITAL 1 1 Data Collecti
55. ble the mandatory comment to be entered for rows as per the validation process In using the General Comments Section it is vital some ground rules be stipulated in relation to the layout for all comments made in this section Each individual comment entered in the General Comments Section must include the following Date Name of MAC Online User Identifying information 1 e what where the comment being provided relates to and the Comment gt gt gt Note The use of a comma anywhere within text entered in the General Global Comments Section in the MAC Online Excel Form s is not permissible e Enter information in the format specified above in the General Global Comments Section Select section for data entry __ Rese Save vatidate _ View All i Clinic Type A D Monthly Activity Collection Clinic Type E I Clinic Type M O Clinic Type P Clinic Type R Total Global Comment Global Comment Global Validation comments lobal Comment e Select Save to retain the text entered in the General Global Comments Section e Select Notify Primary User trigger an email or send an email from GroupWise directly to the Deputy User to indicate they have completed the data entry and validation comment process in their allocated section s or row s e Are you sure you want to notify the Primary User that the data entry is complete message
56. cilities under your Jurisdiction Select Locked User Accounts in the Select Output Options section Select Edit in the row for the applicable User Name USER MASMAIL HEALTH QLD GOV AU Version V0 8 Test Change Password Logout MAC Online Application ueensland Government athe Queens Health All Public Facilities Home User Accounts Hospital Users Select Facility Select AlLEacilities Search Users Username health qld gov au First Name Surname Select Output Users At Facilities Under Your Jurisdiction Users With No Access To Any Facilities Users Assigned To Facilities Outside Your Jurisdiction Inactive User Accounts cked User Accounts O All Update Personal Account Logon Account User Deputy masmail health qid gov au A Locked User Accounts Edit Surname First Name Active Flag row s 1 1 of 1 Logon s Username Locked Since District Manager ODCMAIL health qld gov au O7 MAY 10 e Select Unlock Account e You are about to unlock this account and create a new system generated password for the User Do you wish to proceed message displays e Select Ok to continue THIS ACCOUNT IS LOCKED First Name District Manager Surname User O Username ODCMAIL health qid gov au Contact Tel No 3234 0734 User Type Hospital F acility User Lost Password Question User Access Level Answer District Manager Active Flg Active Password Last Sent
57. d O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual 4 2 2 Select Form for Data Entry From the selection made in 4 2 1 Filter Search Screen The updated screen now displays the following columns information Link Edit Indicates to a User that they are able to update change the figures contained in the DEF Screen View Indicates to a User that they are only able to view the figures contained in the DEF screen For Edit to be made available for a Hospital Facility User the Primary User is required to be contacted to Unlock the Form Form As per the MAC Manual 1 e MTACPH3Y MTACPH3X etc New versions of the form may be created where reporting requirements set by Queensland Health Queensland Government and or the Australian Government have had a major impact on the layout design of the form The DCU User upon configuring an updated form will assign a new version number extension which will be linked to the form type then subsequently unlocked submitted and so on by User s for an instance Version This is not to be confused with the form version number mentioned above for Form The Version indicated here relates to the number of times a form has been submitted and locked Facility No Refer to the MAC Manual Reference Tables 5 4 REPORTS REQUIRED FROM FACILITIES BY DISTRICT Facility Facility Name Refer to the MAC User Manual Reference Tables 5 4 REPORT
58. d Access Facility Select Facility Security Level Valid From Valid To SelectLevel v Data Collections Unit Health Statistics Cente Queensland Health Version 1 00 Release A Issued 01 07 2010 Page 26 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual Update Users s Existing Access to Facilities within your Jurisdiction Cancel Save Access row s 1 4 of 4 Security s z Access Access leki Valid From Valid To Granted By Granedon ATHERTON HOSPITAL Facility User v 07 MAY 10 QHIFSMAIL HEALTH QLD GOYV AU O7F MAY 2010 Facility INNISFAIL HOSPITAL Facility User 07 MAY 10 QHIFSMAIL HEALTH QLD GOYV AU O7F MAY 2010 ST GEORGE HOSPITAL Facility User 06 MAY 10 O7 MAY 2010 HIPSMAIL HEALTH QLD GOV AU 07 MAY 2010 MAREEBA DISTRICT HOSPITAL Facility User 07 MAY 10 prom genni con O7 MAY 2010 The user has access to the following facilities row s 1 4 of 4 Facility SecurityLevel ValidFrom Valid To Seca te ee ATHERTON HOSPITAL Facility User O7 MAY 2010 QHIPSMAIL HEALTH QLD GOV AU 07 MAY 2010 INNISFAIL HOSPITAL Facility User 07 MAY 2010 QHIPSMAIL HEALTH QLD GOY AU O7 MAY 2010 MAREEBA DISTRICT HOSPITAL Facility User O7 MAY 2010 QHIPSMAIL HEALTH GLD GOY AU O7 MAY 2010 ST GEORGE HOSPITAL Facility User 06 MAY 2010 QHIPSMAIL HEALTH QLD GOV AU
59. d is open The form must not be in use when attempting to upload the form as per the example above Form Identifier Fields do not align with the Data Entry Form selected for upload 1 e attempting to load a form with a Form Type Form Type Version Facility Number and or Data Collections Unit Version 1 00 Page 45 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Period will result in an error message should any of these variables not match with the data entry form selected for the upload process Form is incorrectly formatted It must have a file extension xls or a csv Comma delimited file A carriage return or comma has been entered in the spreadsheet The Spreadsheets layout integrity has been altered Refer to Section 4 2 6 Primary Validate DEF All Sections 4 2 5 Validate DEF Individual Section Tip The Validate button is also available to the Primary User and Deputy User It differs from the Primary Validate button See 4 2 6 Primary Validate DEF All Sections in that it only validates individual sections of the DEF It won t progress the DEF from DRAFT to VALIDATED Note The validation process only applies to subsequent months Should this be the first data entry form for the form type as indicated by the period a User will not be able to view prior month values
60. ds which will display all periods that have been set up by DCU The Identification Number Id NN for the form is automatically assigned by the system upon DCU creating the associated period in MAC Online Additional Display This is fundamentally used to assist in the commentary process for variations highlighted in relation to the validation rules assigned to the DEF A User is able to select the additional information they require displayed or leave the selection as None A MAC Online User will most likely utilise the Value for previous period option It is referred to in Sections 4 2 5 Validate DEF Individual Section and 4 2 6 Primary Validate DEF All Sections e Make the appropriate selection in the Filter Search screen In the example provided below you will see that the search has not been refined to a particular form or period and will allow further explanation below of Availability From and Status All Facilities has been selected e The following screen indicates that more than 20 lines are available for display Select Next in the lower right corner of the Select form for data entry table Data Collections Unit Version 1 00 Page 35 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Home Data Entry Submitted Versions Reporting Select Facility All Accessible Facili
61. e IMPORTANT Before continuing to use this application you must create a Lost Password Question and Answer Data Collections Unit Version 1 00 Page 9 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Logging onto MAC Online User Manual 2 1 2 To enter your Lost Password Question and Answer Note A User is only prompted on the initial sign in to enter a Lost Password Question and Answer To change your Lost Password Question and Answer at anytime should it be comprised a MAC Online User will be required to select Change Password from the User Options Task Bar and continue with the following steps e Enter your question in the Lost Password Question field e Tab to the next field and enter your Answer to your Lost Password Question e Select Ok USER QHIPSMAIL HEALTH GLD GOV AU Version V0 8 Test Change Password Logout MAC Online Application ueensland Government x e Queensane verm All Public Facilities IMPORTANT Before continuing to use this application you must create a Lost Password Question and Answer Change Your Password Changing Password for user QHIPSMAIL HEALTH QLD GOV AU New Password Confirm Password Lost Password Recovery Question Enter a Lost Password Question and Answer which will assist you should you forget your password Please note you must enter BOTH a question and answer in order
62. e Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Intoduc tion User Manual 1 INTRODUCTION 11 BACKGROUND This manual has been designed as a user friendly document It is structured to lead you through the most frequently used processes of the Monthly Activity Collection MAC Online Application in a step by step fashion providing you with the ability to successfully operate the application and reference its functions 1 2 MANUAL UPDATE As with any system the MAC Online Application will undergo maintenance to existing functions from time to time It is anticipated that redesign may also occur which could involve incorporating new functionality This manual will be reviewed on an annual basis to ensure any changes are incorporated in future versions of the MAC Online User Manual If you find any inconsistencies in this manual and or with the MAC On line Application please contact the Data Collection Coordinator or Data Collection Liaison Officer at the Data Collections Unit DCU so that any updates can also be incorporated Disclaimer The test version of the MAC Online Application was used for the screen snapshots in the MAC Online User Manual therefore the content may differ slightly from the production version 1 3 SCOPE This document is designed to be used in conjunction with The Monthly Activity Collection MAC Manual The MAC Manual provides comprehensive coverage in
63. e Select Grant Access in the User Access Details table to enable the additional requirements that need to be set up i e Form Group amp Access to Facility s to enable the User to access MAC Online Home User Accounts Hospital Users User Details First Name Username User Type HOSP Created By DATOVYN Created On 28 NO Y 2008 Application Access History no data found User Access Details Cancel Grant access Active Flag Active v e Application Access granted to User message displays e Select Hospital Users to return to return to User Accounts Hospital Users Hospital User Management Options screen e Select Update Existing Users and or their Access to Facilities under your Jurisdiction e Select All Accessible Facilities from the drop down list for Select Facility e Enter the User Name Email Address for the User in the Search Users Username box Select Go to activate User search Data Collections Unit Version 1 00 Page 19 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual e Username will display in the Users With No Access To Any Facilities table e Select Edit beside the row for this User Home User Accounts Administration Hospital Users DCU Administrators Select Facility AIl Accessible Facilities oo v All Facilit
64. eading an Additional display option In the drop down box you will find 3 options None Displays the current period only in the Data Entry Form Screen Average value Displays the current period plus the average based on the figures entered for the 3 months prior to the current period Value for previous period Displays the current period plus the figure entered for the prior period Due to validations being set up comparing the current period to the previous period figures this option is useful in assisting a User to enter appropriate comments Refer to 4 2 5 Validate DEF Individual Section and 4 2 6 Primary Validate DEF All Sections e Select None or Value for previous period from the Additional display drop down box Data Collections Unit Version 1 00 Page 39 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Home User Accounts Home Data Entry Submitted Versions Reporting Select Facility ATHERTON HOSPITAL Y All Facilities Filter Form Type MTACPH3x v Period AII Periods Select form for data entry Additional display None Uploaded Versions ED MTACPH3X 1 1 00211 ATHERTON HOSPITAL 01 MAY 10 to 31 MAY 10 14 JUN 10 OPEN 0 UED MTACPH3X v1 00211 ATHERTON HOSPITAL 01 APR 10 to 30 APR 10 14 MAY 10 CLOSED N A s 0 I MTACPH3X v1 002
65. ealth Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Data Entry Manual Process 4 2 3 vs Data Entry Upload Form 4 2 4 Data can either be populated in the form by either uploading a completed excel spreadsheet or the data can be manually entered in the data entry screen To assist you in deciding which option best suits your facility the following is to be taken into consideration Upload Form would be an obvious choice for sites that have set up an automated process to populate data into the associated MAC Form via Crystal Reports software or other source For sites which would like to assign responsibility for completing either specific sections or rows in the form Data Entry Manual Process would be the suggested option for this scenario For sites which have a centralised unit that collates the statistics from various areas throughout the facility you may wish to select either option Note As the emails are fairly generic in MAC Online a clear communication plan would need to be put in place to provide a final indication that the form is ready for Primary Validate and subsequently Submit and Lock to finalise submission of the form to DCU 4 2 3 Data Entry Manual Process e Follow instructions in sections 4 1 4 2 and 4 2 1 In the Select form for data entry screen a User will notice below this h
66. earch Users Username health qld gov au First Name Surname Go Select Output Users At Facilities Under Your Jurisdiction Users With No Access To Any Facilities Users Assigned To Facilities Outside Your Jurisdiction Inactive User Accounts Locked User Accounts All Update Personal Account Surname First Name Logon Active Flag Account User Primary QHIPSMAIL health qid gov au A e Manage Users screen displays e Change details as required Note Only information that you are able to access can be changed Data Collections Unit Version 1 00 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 Page 24 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual e Select Save User First Name Primary Surname User O Username QHIPSMAIL health qld gov au Contact Tel No User Type Hospital F acility User Lost Password Question User Access Level Answer Primary Active Flg Active Password Last Sent 07 MAY 10 User Account Created By TEST Created On 06 MAY 10 Application Access Granted By TEST Granted On 06 MAY 10 User Form Group Assignments row s 1 1 of 1 Form Group Valid From Valid To MA MONTHLY ACTIVITY COLLECTION REPORTS 06 MAY 2010 The user has access to the following facilities row s 1 1 of 1 oa 2 z k Access Access Facility Security Level Valid From Valid To GrantedBy Granted On ATHERTON HOSPITAL
67. een select Edit any facility row can be selected for the appropriate User For the purpose of this example Facility User has been selected to change the Active Flag to In Active e Select In Active from the Active Flag drop down list e Select Save User e User details inserted updated successfully message appears e Select Back to view the changes made to this User in the Hospital Users screen Data Collections Unit Version 1 00 Page 27 Health Statistics Centre Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual USER QHIPSMAIL HEALTH LD GOYV AU a ueenstana covernment MAC eins SPRON version V0 8 Test Queensland Health All Public Facilities Change Password Logout Home User Accounts Reset Password First Name Facility eee Surname User O Username FRASMAIL health qld gov au Contact Tel No 3234 0854 User Type Hospital F acility User Lost Password Question User ApcesShevel Answer Facility Active Flg Activ Password Last Sent In Active User Account Created By QHIPSMAIL HEALTH G LD GOV AU Created On 07 MAY 10 Application Access Granted By QHIPSMAIL HEALTH GLD GOV AU Granted On 07 MAY 10 User Form Group Assignments Manage Form Groups For This User row s 1 1 of 1 Form Group Valid From Valid To MA MONTHLY ACTIVITY COLLECTION REPORTS O 7 MAY 2010 Note In Active ap
68. el Worksheet 47 5 KB From oasdcastest co health gld gov au While files from the Internet can be useful some files can potentially harm your computer IF pou do not trust the source do not open or save this file What s the nsk The Uploaded Form displays as per the original loaded format Data Collections Unit Version 1 00 Page 68 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Reporting User Manual R Microsoft Excel MTACPH3X_1011_ATHERTON_211_MAR2010 1 mef File Edit view Insert Format Tools Data Window Help Type a question for help m X Desa 6RY BeA S o m AA MBs B MS Sans Serif 14 B z u R1C1 X fe MONTHLY ACTIVITY REPORT a ee ee G d y S aege S 9S y w f n y a J a3 do wa d a5 A de dir 1e T MARCH EL MTACPH3X ATHERTON HOSPITAL ay E EJ ao pal t2 13 Euer pw Ew 18 19 20 a EA 23 35 2 28 ET a0 Fal EJ ea EJ EJ ea bes _47 M 4 gt H MTHACPH3X Ready Data Collections Unit Version 1 00 Page 69 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Glossary User Manual 7 GLOSSARY Refer to the Monthly Activity Collection Manual DCU User Data Collections Unit User DEF Data Entry Form Deputy User Deputy User District Manager User DCU Data Collections Unit Queensland Health MAC Monthly Activity
69. etails are display in the table below in the columns as follows Label Provides information of the Heading for the Row Column that changes have been made to Latest Version Indicates the current Version of the DEF Latest Response From the last change s saved in the DEF only the total for the row column is displayed Response From the previous Version of the DEF as indicated by the Version column only the total for the row column is displayed Version Indicates the Version for the previous submitted version of the DEF El Popup History Microsoft Internet Explorer provided by Queensland Health Version history Latest Latest Label Version Response Response Version Falls Mew Patient Total 1 1 Sessions Excluding Eligibile Other General Surgery Mew Patient Total 1 1 Sessions Excluding Eligibile Other General Surgery Repeat Patient Total 1 1 Sessions Excluding Eligibile Other Total Total 1 1 Sessions Excluding Eligibile Other We gt 116 16 v 446 440 v e To exit from the Popup History Version history screen a User is required to select the Close button in the top right corner to return to the Reporting Change History Report screen Note As mentioned previously should a MAC Online User make changes in the MTACPH3X vl DEF in the latest version i e v2 these amendments will come across to the history table e g An additional amendment is
70. fference between 100 and 200 represents a decrease of 100 which is greater than 50 Id 10 and equal to 100 Id 1 with a 50 variance which is greater than both a percentage change of 20 Id 10 and 10 Id 1 Data Collections Unit Version 1 00 Page 75 Health Statistics Cente Release A Queensland Health Issued O1 07 2010
71. gly Select Save See 4 2 7 Submit amp Lock Data Entry Form Primary User Deputy User Should another User be in any section of the form being primary validated the following message will display Microsoft Internet Explorer P There are locked sections Continue with the validation process i Cancel From the above displayed message the Primary User Deputy User is able to identify the MAC Online User currently in the DEF as well as the particular section they are currently either viewing or updating Data Collections Unit Version 1 00 Page 53 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual At this stage the Primary User Deputy User can either select Cancel wait until the notification email comes through from the MAC Online User to advise that data entry is complete and then Primary Validate select Cancel contact the MAC Online User to request that they finish data entry and upon completion confirm the DEF is ready to undergo the Primary Validate process or select OK in the message to continue with the validation process however any information that has not been saved by the MAC Online User currently in the DEF will be lost 4 2 7 Submit amp Lock Data Entry Form DEF Note The Submit amp Lock button is only available for use by a Primary User and Deputy User
72. h that of the previous month These rules will display as up front validations to a MAC Online User which will ensure all forms that are submitted and or re submitted undergo a consistent validation process The validation rules are similar to the ones used by the Monthly Activity Collection Validation Application MACVA Details of the Validation Rules including explanations are provided below Compare the entered value to the value of the previous period The current month s value is different to the previous month by 100 and also by 10 percent Parameter Name Parameter Parameter Condition Value Negative Difference gt 100 Negative Percentage Change 10 Positive Difference 100 Positive Percentage Change 10 The validation rule compares the reference month to the previous month whereby any value that differs by an absolute value of 100 in conjunction with a 10 variance in either a positive or negative manner will be highlighted thus requiring a comment to be entered For example if the reference month value is 990 and the previous month value is 1100 negative example then it will raise the validation rule message as the difference is more than the absolute value of 100 and the percentage variation is above 10 whereas the positive example would be represented by a value of 1100 in the reference month and a value of 1000 in the previous month Check for null values Parameter Name Parameter Parameter C
73. he associated facility for MAC Online Upon selecting User Report from the Select a Report Type table a MAC Online User is presented with the following tables User Type Account Active Users Only Provides a summary count of MAC Online active users set up with either DCU Administrator or Hospital Facility User access Active Hospital Users by Facility Provides access through to a detailed User listing for all active Hospital Users by Facility and enables interactive selections via hyperlinks User Type Count Active Users Only User Type Count Hospital Facility User 33 DCU Administrator 5 Active Hospital Users by Facility row s 1 24 of 24 Facility Count ALPHA HOSPITAL 1 ATHERTON HOSPITAL _ gt 4 BABINDA HOSPITAL 1 BAILLIE HENDERSON HOSPITAL 1 BAMAGA HOSPITAL 6 BEAUDESERT HOSPITAL 4 BOWEN HOSPITAL 1 BUNDABERG HOSPITAL 5 CAIRNS BASE HOSPITAL 1 CAMOOWEAL HOSPITAL g INNISFAIL HOSPITAL 4 KILCOY HOSPITAL 1 KINGAROY HOSPITAL 2 KIRWAN REHABILITATION UNIT 1 KOVWANYAMA PRIMARY HEALTH CARE CENTRE 2 MAREEBA DISTRICT HOSPITAL 4 PROSERPINE HOSPITAL 1 REDCLIFFE HOSPITAL 3 REDLAND HOSPITAL 3 Data Collections Unit Version 1 00 Page 61 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Reporting User Manual A MAC Online User is able to select an individual facility from the listing which will then display Facility
74. he source data ofthe report has been modified reset pagination a e Select a form type by using the drop down list in the Form Type field e Select a period by using the drop down list in the Select Period field This will refine the list down even further Note A MAC Online User will only be able to access a period s that have not had the Period Status updated to Closed no longer available for use Refer to the table in the next section which contains information on the columns contained in the Select form for data entry table The filtered example provided below has refined the list to display only the MTACPH3X Form s for Atherton Hospital Select Facility ATHERTON HOSPITAL i Al Facilities Form Type MTACPH3X Period Al Periods Select form for data entry Additional display None v Uploaded Versions MTACPHSX v1 1 00211 ATHERTON HOSPITAL 01 MAY 10 to 31 MAY 10 NEW 14 JUN 10 OPEN c 0 MTACPHSX WI 1 00211 ATHERTON HOSPITAL 01 APR 10 to 30 APR 10 14 MAY 10 CLOSED NIA 0 MTACPHSxX v1 1 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 14 APR 10 OPEN c 0 MTACPHSX v1 1 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 14 MAR 10 OPEN c 0 Link Form Version Facility No Facility Period Progress Available From Due Date Status Upload Data Collections Unit Version 1 00 Page 37 Health Statistics Cente Release A Queensland Health Issue
75. ies Search Users Username health qld gov au First Name Surname Users At Facilities Under Your Jurisdiction Users With No Access To Any Facilities Inactive User Accounts Select Output S oe Locked User Accounts All Users With No Access To Any Facilities row s 1 2 of 2 i j i i l i 5 l a tive Application Application Edit Surname First Name oe a fy Gamers eee ae Access Access are Grante _ Granted On Active No DATOWN 28 NOV 2008 QHIPSMAIL HEALTH QLD GOV AU 18 MAY 2010 e Manage Users screen displays Hospital Users Manage Users Reset Password i ooo a e Username Contact Tel No User Type Hospital Facility User Lost Password Question Answer Active Fig Active v User Account Created By DATOVYN Created On 28 NOV 08 Application Access Granted By QHIPSMAIL HEALTH G LD GOV AU Granted On 18 MAY 10 User Form Group Assignments al Manage Form Groups For This User This user has no Form Groups assigned to them Grant User Access to Facilities within your Jurisdiction Add Access Facility S Security Level Valid From Valid To Select Facility Select Level v e FORM GROUP ACCESS Select Manage Form Groups For This User in the User Form Group Assignments table Users will only be able to assign form groups to which they are assigned themselves e Assign New Form Group To Screen will display e Select the Fo
76. leave secondment e WHAT HAPPENS IF A STAFF MEMBER NO LONGER REQUIRES ACCESS DUE TO LEAVING QUEENSLAND HEALTH The associated User is required to be made inactive by changing the Active Flag in the Manage Users screen to In Active select via the drop down list The User will be unable to access MAC Online To reinstate access to MAC Online for this User at a later stage select Active from the drop down list in the Active Flag field e WHAT HAPPENS IF I AM UNABLE TO ACCESS A PERIOD VIA THE DEF SCREEN IN WHICH DATA IS REQUIRED TO BE CHANGED AND HOW DO I GO ABOUT AMENDING THE MONTHLY ACTIVITY DATA Contact DCU for the associated period s to be opened in the Manage periods table The Primary User will then be required to unlock the form s amend the data save the amended data and then submit and lock the data DCU will need to be contacted to enable the period status to be changed back to closed The District Manager User will need to approve the new Submitted version of the data entry form Data Collections Unit Version 1 00 Page 71 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE MAC Online Support User Manual 9 MAC ONLINE SUPPORT MAC Online Users are able to contact the Data Collections Unit should they require any support assistance in using the MAC Online Application Office Hours 8 15am to 5 00pm Contact Informati
77. lls for data entry Eligible Public Aged Care New Patient Aged Care Repeat Patient Alcohol and Other Drug New Patient Alcohol and Other Drug Repeat Patient Allergy New Patient Allergy Repeat Patient Audiology New Patient Audiology Repeat Patient ardiac Surgery New Patient ardiac Surgery Repeat Patient ardiology New Patient ardiology Repeat Patient hemotherapy New Patient IPAQ AAA a EEE lt am s k Hospitals would normally admit patients in these categories where they meet the minimum criteria If patients have been admitted do NOT report them here e Upon completion of entering data in the section a User is then required to select Save From the above point in the form you will need to scroll up the section until you can see the Save button e Data successfully saved message displays Data Collections Unit Version 1 00 Page 41 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual Data successfully saved Home Data Entry Submitted Versions kesoi Data Entry for MTACPH3X v1 Notify Primary User Description Version
78. lth MAC Online Application Web Portal 7 05 2010 9 46 am Queensland Health MAT Online Application Web Portal Facility User you hawe been given access bo the Queensland Health MAC Online Application web Portal Your USERNAME is FRASMATL health qld gov au Your PASSWORD is RTCYSaVvISE Please visit http foasdcastest co health gld gov au 600 ols mac cst logon then change your password Old Health Data Collections Unit Refer to steps for FORM GROUP ACCESS and FACILITY ACCESS in Scenario 1 to complete the User Account set up process 3 8 CHANGING YOUR USER DETAILS At any time you are able to change your User information such as lost password question and answer or your password it is recommended that you do this regularly Refer to Section 2 4 CHANGE PASSWORD A User is also able to update information in their own personal account Information that is able to be updated includes Lost Password Question and Answer same process as 2 1 2 To enter your initial Lost Password Question and Answer except that in this instance it is being changed and not set up for the initial instance and your First Name Surname and Contact Telephone Number e Select Edit in the row beside your details 7 USER GHIPSMAIL HEALTH QLD GOV AU Queensland Government MAC Online Application j version V0 8 Test Queensland Health All Public Facilities Change Password Logout Home User Accounts Hospital Users S
79. m for the Period of February 2010 Data Instance Selection Microsoft Internet Explorer provided by Queensland Health Kek x File Edit View Favorites Tools Help Q sack Z x a A pi Search Se Favorites 2 LJ 3 Address j http loasdcastest co health qld gov au 7600 pls mac_tst F p 155 20 2509534538751830 NO ki Links JRE USER QHIPSMAIL HEALTH QLD GOY AU Version V0 8 Test Change Password Logout MAC Online Application Queensland Government All Public Facilities Queensland Health R Home User Accounts Home Data Entry Submitted Versions Reporting Select Facility ATHERTON HOSPITAL Al Facilities Form Type MTACPH3X v Period 01 FEB 10 to 28 FEB 10 1 48 Go Select instance for viewing history No data found Data Collections Unit Health Statistics Cente Queensland Health Version 1 00 Release A Issued 01 07 2010 Page 63 MONTHLY ACTIVITY COLLECTION MAC ONLINE Reporting User Manual Example 2 To assist in understanding the changes reflected in the Change History Screen the information was updated in the DEF In the row for Falls New Patient column Eligible Work Cover Queensland the blank null cell is updated to 100 and saved Eligible F ar Nose and Ihroat Surgery Repeat Patier ndocrinology New Patient ndocrinology Repeat Patient ndoscopy amp Related Procedures New Patient
80. n the following forms as the values have been changed Home Data Entry Submitted Versions Reporting Select Facility ATHERTON HOSPITAL All Facilities Form Type Al Form Types Period All Periods Additional display None v Uploaded Versions Miey MTACPH3X v1 2 00211 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 SUBMITTED 14 APR 10 OPEN 0 MTACPHSxX v1 1 00211 ATHERTON HOSPITAL 01 FEB 10to 28 FEB 10 APPROVED 14 MAR 10 OPEN 0 1 2 Link Form Version Facility No Facility Period Progress Available From Due Date Status e Select Unlock MAC Online Application USER GHIPSMAIL HEALTH QLD GOV AU ueensland Government poe RR Queens Health All Public Facilities Version V0 8 Test Home User Accounts Home Data Entry Submitted Versions Reporting Submitted Versions for MTACPHSX v1 moe Evart csv Description Version Facility No Facility Period Progress Available From Due Date 3X Monthly Activity Report for larger facilities 1 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 APPROVED 14 MAR 10 Select section for data entry Monthly Activity Collection Clinic Type A D Clinic Type E I Clinic Type M O Clinic Type P Clinic Type R Total Global Comment i Hospitals would normally admit patients in these categories where they meet the minimum criteria If patients have been admitted do NOT report them here e Select Ok to below message Microsoft Internet
81. ne Application Test V0 8 User Name ghipsmail health qld gov au Password Lost Password Note it is important to be aware that you have not entirely logged out of the application until you close the Microsoft Internet Explorer window Data Collections Unit Version 1 00 Page 75 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual There are 5 User type security levels that can be assigned to Users registered on the MAC Online Application DCU Users Primary Users Deputy Users Facility Users and District Manager Users Once Users have been registered they will be sent a notification confirmation of their registration via email from the Data Collections Unit for Primary Users or the Primary Deputy User for Facility Users Deputy Users and District Manager Users 3 1 DCU USERS DCU Users are the Data Collections Unit processing team DCU Users have access to all facilities Register and manage Primary Users 3 2 PRIMARY USERS Each facility that will be utilising MAC Online must register a Primary User Primary Users are registered by the Data Collections Unit processing team There can only be one Primary User for each facility The same Primary User can be registered for more than one facility The same Primary User can be assigned to more than one form group Register and manage Facility Users Deputy Users and District Manager Use
82. nsland Health Data Collections Unit Web Portal Your last successful login was on O7 MAY 2010 at 11 00 AM Your last unsuccessful login was on 10 MAY 2010 at 2 03 PM You have access to the following Facilities row s 1 3 of3 Fcity Name Waiting Submission Waiting Approval ATHERTON HOSPITAL o MAREEBA DISTRICT HOSPITAL B o INNISFAIL HOSPITAL o Home is the Start Page for all MAC Online Users Options available to the User via the Home Secondary Menu are Data Entry Form 4 2 Submitted Versions 5 Reporting 6 Further information can be obtained by referring to the User Access to Screens Functions table 4 2 DATA ENTRY FORM DEF For Definitions of Items collected in the Data Entry Form for MAC Online please refer to the Monthly Activity Collection MAC User Manual e Select Go beside the Facility listed in the You have access to the following Facilities table or select Data Entry via the Secondary Menu Home User Accounts Hom A Data eniy X ubmitted Versions Reporting Welcome to the Queensland Health Data Collections Unit Web Portal Your last successful login was on O7 MAY 2010 at 11 00 AM Your last unsuccessful login was on 10 MAY 2010 at 2 03 PM You have access to the following Facilities row s 1 3 of 3 Fclty Name ATHERTON HOSPITAL o MAREEBA DISTRICT HOSPITAL o INNISFAIL HOSPITAL o Data Collections Unit Version 1 00 Page 3
83. ntry Form READ ONLY when period or not yet reached form_type GLOSED for that od or when available from peri hiore than onor User changes validated dat Noi Ag proved Un ee ing econ Create reve Se daa ire the Wo record a Waldabon z immens ane aso copied to ale the new warsion eae ana OCU user E Primary user emaied iis FF GI Submitted Versions Form READ ONLY Lifecycle Explanation In MAC Online the combination of a form e g MTACPH3X period e g July 2010 and Hospital e g Mackay Hospital is called an instance The Mackay Hospital s 3X Form for July 2010 is referred to as an instance In MAC Online an instance must go through all necessary workflows and progress statuses before it becomes SUBMITTED Submitted is the progress status whereby the Data Collections Unit deems the form to be received from the supplying hospital district All instances start out with a progress status of NEW This means that no User has executed a save on the instance Once a save is executed by a Primary Deputy or Facility User the instance s progress status is updated to DRAFT Data entry saving can be done as many times as necessary to prepare the form for primary validation and submission without updating the forms progress status of Validation can be performed at anytime on a section s within an instance to see how the data is tracking against DCU s defined set of validation
84. ntry Submitted Versions Reporting Select Facility AIl Accessible Facilities AllFacilities INNISFAIL HOSPITAL Form Type AIl Form THMAREEBA DISTRICT HOSPITAL Select form for data entry Additional display None v Uploaded Versions 00223 MAREEBA DISTRICT HOSPITAL 01 FEB 10 to 28 FEB 10 NEW 14 MAR 10 OPEN Upload 0 00211 ATHERTON HOSPITAL 01 FEB 10 to 28 FEB 10 E 14 MAR 10 OPEN 0 00222 INNISFAIL HOSPITAL 01 FEB 10 to 28 FEB 10 E 14 MAR 10 OPEN 0 00223 MAREEBA DISTRICT HOSPITAL 01 FEB 10 to 28 FEB 10 E 14 MAR 10 OPEN 0 Link Form Version Facility No Facility Period Progress Available From Due Date Status Upload MTACPHSX 1 1 MTACPHSY 1 1 MTACPHSY WI 1 MTACPHSY 1 1 Previous 21 24 Note In the following screen a message displays to indicate that the pagination needs to be reset This message may appear in MAC Online from time to time Should it occur select Reset Pagination In this example upon the page being reset a User will then be able to see all forms generated for Atherton Hospital Home Data Entry Submitted Versions Reporting Select Facility ATHERTON HOSPITAL AllFacilities Form Type All Form Types Period All Periods Select form for data entry Additional display None v Uploaded Link Form Version FacilityNo Facility Period Progress Available From Due Date Status Upload Versione pvatid setotrows requested t
85. on Position Title Contact Number Principal Data Collection Officer 07 3234 0726 Senior Data Collections Officer 07 3234 0733 Data Collection Coordinator 07 3234 0854 Data Collection Liaison Officer 07 3234 1885 or an email can be sent to MASMAIL health qld gov au Data Collections Unit Version 1 00 Page 72 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE MAC Online UserSet Up EY D4 User Manual A APPENDIX A MAC ONLINE USER SET UP User Set Up Data Entry Form DEF Process Workflow for MAC Online e Health Service District HSD View Data Collections DCU User Unit Facility User Hospital A Hospital B The DCU User Data Collections Unit creates a Primary User for the HSD The Primary User sets up 4 Facility Users each with access to a facility 1 e Hospital A Hospital B Hospital C or Hospital D The Facility Users for each hospital are responsible for completing validating and responding to the validation queries for all DEFs Upon completion of this cycle each Facility User is required to Notify the Primary User Upon receiving the notification email from the Facility User a Primary User will Primary Validate 1 e review and update details af required all DEFs for the HSD and progress the status of each form to Submitted by the due date e Facility View Data Primary Collection
86. ondition Value Negative Difference gt Positive Difference gt If the reference month is null and the figure for the previous month is greater than 10 or where the reference month value is greater than 10 and the previous month is null this will cause the cell to be highlighted thus requiring a comment to be entered For example if the reference month value is null and the previous month is 26 negative difference or vice versa positive difference then it will raise the validation rule message as the difference whether positive or negative is greater than the parameter value of 10 Data Collections Unit Version 1 00 Page 74 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Validation Rules Explained Eye ly User Manual B Check for duplicate values Parameter Name Parameter Parameter Condition The validation rule will compare the current month to the previous month and query data which is the same value where the value is greater than 10 For example if the reference month is 25 and the previous month is 25 then it will raise the validation rule message as the value is greater than 10 and is the same value as the previous month Id 10 Compare the entered value to the value of the previous period The current month s value is different to the previous month by 50 and also by 20 percent Parameter Name Parameter Parameter Condition
87. ons Unit Version 1 00 Page 66 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Manual Reporting 6 1 4 Uploaded Forms A MAC Online User is able to display forms that have been processed whether they have uploaded or failed Upon selecting Uploaded Forms from the Select a Report Type table a MAC Online User is presented with the following Filter Search Screen Home User Accounts Home Data Entry Submitted Versions Reporting Search Criteria Facility All Available Facilities Form Type All Form Types w Period All Periods Uploaded By AIl Users Uploaded Forms No Uploaded Forms Found Make the appropriate selections in the Search Criteria table In the following example you will notice that My Files has been selected This will display all the forms that have been uploaded for the MAC Online User that is currently logged into the application 1 e Primary User USER QHIPSMAIL HEALTH LD GOV AU Queensland Health All Public Facilities IIA i Home User Accounts Home Data Entry Submitted Versions Reporting Search Criteria Facility All Available Facilities Form Type AIl Form Types w Period AIl Periods Uploaded By Primary User Uploaded Forms Period Status Comments 01 MAR 10 Uploaded On By File Name Form Type Facility File Type Er
88. orm s 3 4 FACILITY USERS Facility Users are registered by the Primary User or Deputy User There can be any number of Facility Users for each facility The same Facility User can be registered for more than one facility The same Facility User can be assigned to more than one form group Responsible for entering monthly activity data into the Data Entry Form s A Facility User can Validate and Save comments into the Data Entry Form s 3 5 DISTRICT MANAG ER USERS Note As per the Bed Availability Reporting Application BARA a District Manager User can be set up to approve the submitted version of a data entry form District Manager Users are registered by the Primary User or Deputy User There can only be one District Manager User for each facility The same District Manager User can be registered for more than one facility The same District Manager User can be assigned to more than one form group As per the above notation should the non requirement for approving the Submitted Version s of the Data Entry Form s change DCU will notify Primary Users and Deputy Users and update the MAC Online User Manual accordingly 3 6 REGISTERING A DEPUTY USER A Primary User or Deputy User if already set up can register Deputy Users See 3 7 Registering a Facility User Exactly the same process except Deputy User is selected from the Security Level drop down list Data Collections Unit Version 1 00
89. ould you forget your password Please note you must enter BOTH a question and answer in order to continue using this application Lost Password Question User Access Level Answer Facility Cancel e You have successfully changed your password and or lost password question and answer displays e Select Ok e User is returned to the MAC Online User Home Start Page 2 5 LOGGING OFF To log off the application select Logout via the User Options Task Bar USER QHIPSMAIL HEALTH QLD GOV AU Version V0 6 Lest Queensland Government MAC Online Application Change Password Queensland Health All Public Facilities Home User Accounts Welcome to the Queensland Health Data Collections Unit Web Portal Your last successful login was on 06 MAY 2010 at 4 40 PM Your last unsuccessful login was NEVER You have access to the following Facilities row s 1 1 of 1 Fcity Name Waiting Submission Waiting Approval ATHERTON HOSPITAL GD o Home DataEntry Submitted Versions Reporting This will return you to the Login Page for the MAC Online Data Collections Unit Version 1 00 Page 74 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Logging onto MAC Online User Manual Address 2 http foasdcastest co health qld gov au 7600 pls mac_tst F 7p 155 1 vi Go Links Queensland Government Queensland Health MAC Onli
90. oup Assignments Manage Form Groups For This User row s 1 1 of 1 Form Group _ Valid From Valid To MA MONTHLY ACTIVITY COLLECTION REPORTS O7 MAY 2010 Grant User Access to Facilities within your Jurisdiction Add Access Facility Security Level Valid From ValidTo Select Facility v Select Level v Data Collections Unit Version 1 00 Page 62 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Manual Update Users s Existing Access to Facilities within your Jurisdiction Cancel Save Access Facility ATHERTON HOSPITAL Security Level Facility User INNISFAIL HOSPITAL Facility User MAREEBA DISTRICT HOSPITAL ST GEORGE HOSPITAL Facility User Facility User Valid From O7 MAY 10 O7 MAY 10 O7 MAY 10 06 MAY 10 The user has access to the following facilities Facility ATHERTON HOSPITAL INNISFAIL HOSPITAL MAREEBA DISTRICT HOSPITAL ST GEORGE HOSPITAL Security Level Valid From Facility User Facility User Facility User Facility User O7 MAY 2010 O7 MAY 2010 O7 MAY 2010 06 MAY 2010 Valid To Access Granted By 06 MAY 2010 Valid To 06 MAY 2010 QHIPSMAIL HEALTH QLD GOY AU QHIPSMAIL HEALTH QLD GOY AU QHIPSMAIL HEALTH QLD GOYV AU QHIPSMAIL HEALTH QLD GOY AU Reporting row s 1 4 of 4 Access Granted On row s 1 4 of 4 Access Granted By
91. pears in the Active Flag fields for all of the facility rows Atherton Hospital Innisfail Hospital Mareeba District Hospital and St George Hospital for Facility User Update Personal Account Edit Surname First Name Logon Active Flag Account User Primary QHIPSMAIL health qld gov au A Manage Users At Facilities Under Your Jurisdiction row s 1 10 of 10 Password Sent O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 O7 MAY 10 Users With No Access To Any Facilities Username Level 25 Granted Revoked User Facility FRASMAIL health qid gov au Facility User In Active ATHERTON HOSPITAL User Facility FRASMAIL health qid gov au Facility User In Active INNISFAIL HOSPITAL User Facility FRASMAIL health qid govy au Facility User In Active MAREEBA DISTRICT HOSPITAL User Facility FRASMAIL health qld gov au Facility User In Active ST GEORGE HOSPITAL User District Manager ODCMAIL health qid goy au District Manager Active ATHERTON HOSPITAL User District Manager ODCMAIL health qld gov au District Manager Active INNISFAIL HOSPITAL User District Manager ODCMAIL health qld gov au District Manager Active MAREEBA DISTRICT HOSPITAL User Deputy masmail health qld gov au Deputy User Active ATHERTON HOSPITAL User Deputy masmail health qld goyv au Deputy User Active INNISFAIL HOSPITAL User Deputy masmail health qld gov au Deputy User Active MAREEBA DISTRICT HOSPITAL Surname 4 First
92. rm Group the User requires access to by using the drop down list Data Collections Unit Version 1 00 Page 20 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual Home User Accounts Assign New Form Group To Form Group Select Select MA MONTHLY ACTIVITY COLLECTION REPORTS FR FINANCIAL AND RESIDENTIAL ACTIVITY COLLECTION REPORTS Hi tol P No Form Groups have been granted to this user e Enter the Valid From date DD MMM YYYY or click on the box to the right to use the calendar to select the date required e Select the Valid To date using the same process as the Valid From date Note This can remain blank until such time as the User will no longer have need access to the application e Select Save e Update Existing Form Groups Assigned to is updated with details saved Home User Accounts Assign New Form Group To Form Group Select v Valid From Update Exising Form Groups Assigned to row s 1 1 of 1 Form Group Valid From Valid To Delete MA 01 JUN 2010 Q e Select Back e FACILITY ACCESS In the Grant Access to Facilities within your Jurisdiction table select the facility that the User requires access to by using the drop down list e Select the security level Facility User by using the drop down list e Enter a Valid From da
93. ror Msg MTACPH3X 1011 FACID222 MAR2010 xls MTACPH3X 1011 FACID222 FEB2010 xls MTACPH3X 1011 FACID222 MAR2010 xls MTACPH3X 1011 MAREEBA 223 MAR2010 xls MTACPH3X 1011 FACID222 MAR2010 xls MTACPH3X 1011 MAREEBA 223 FEB2010 xls MTACPH3X 1011 MAREEBA 223 FEB2010 xls MTACPH3xX MTACPH3xX MTACPH3xX MTACPH3xX MTACPH3xX MTACPH3xX MTACPH3Y INNISFAIL HOSPITAL INNISFAIL HOSPITAL INNISFAIL HOSPITAL MAREEBA DISTRICT HOSPITAL MAREEBA DISTRICT HOSPITAL MAREEBA DISTRICT HOSPITAL MAREEBA DISTRICT HOSPITAL to 31 MAR 10 01 FEB 10 to 28 FEB 10 01 FEB 10 to 28 FEB 10 01 MAR 10 to 31 MAR 10 01 MAR 10 to 31 MAR 10 01 FEB 10 to 28 FEB 10 01 FEB 10 to 28 FEB 10 11 MAY 2010 11 41 31 11 MAY 2010 11 40 57 11 MAY 2010 11 40 25 11 MAY 2010 11 38 10 11 MAY 2010 11 37 41 11 MAY 2010 11 36 45 11 MAY 2010 11 35 50 Primary User Primary User Primary User Primary User Primary User Primary User Primary User Excel Spreadsheet Excel Spreadsheet Excel Spreadsheet Excel Spreadsheet Excel Spreadsheet Excel Spreadsheet Excel Spreadsheet Uploaded Uploaded Failed Uploaded Failed Uploaded Failed Validation Failed Derived Period ID does not match that defined for instance Validation Failed Facility ID does not match Instance Validation Failed Form Type does not match Instance In this ex
94. rs Responsible for primary validating and submitting Forms The Primary User will need to contact the Data Collections Unit and provide 1 The facility s that they will be Primary User for and 2 Their email address e g john_doe health qld gov au 3 3 DEPUTY USERS Deputy Users are registered by the Primary User Note The Deputy User is a nominated proxy of the Primary User meaning Deputy Users have essentially the same system access as a Primary User Deputy Users exist to alleviate reliance on one person to execute MAC Online actions as well as allow for different Form Group allocations Form Group s will be used to identify the group of forms able to be used by a MAC Online User It is envisaged that there will be 2 Form Group types which consist of MA Monthly Activity Collection Reports and FR Financial and Residential Activity Collection Reports Data Collections Unit Version 1 00 Page 16 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual There can be any number of Deputy Users for each facility The same Deputy User can be registered for more than one facility The same Deputy User can be assigned to more than one form group Register and manage Facility Users Deputy Users and District Manager Users A Deputy User can enter monthly activity data Primary Validate and Save comments in the Data Entry F
95. s e Check the entire section to see if any other comment areas are open Use the scroll bars to navigate your way around the section coneef Save comments X Monthly Activity Collection Invalid data entry higlighted in red Please complete the comment field Aged Care New Patient nui 12 non Confirmed Figures are correct Aged Care Repeat Patient 25 an ys mal Confirmed Figures are correct e Validation successfully completed message displays Only Clinic Type A D section has been validated e A User is able to validate other sections each section is required to be validated and saved individually within the form as required and repeat the process above until complete Note A Facility User is unable to progress a DEF any further than from New to Draft Data Collections Unit Version 1 00 Page 48 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Monthly Activity User Manual e Upon completion of entering comments a User may like to add comments to the General Global Comments Section Refer to information provided below GENERAL GLOBAL COMMENTS SECTION A General Comments Section has been added at the end of each form to allow all MAC Online Users an area to provide general comments which are unable to be entered elsewhere 1 e it does not specifically apply to where a validated row has made availa
96. s DCU User Unit Facility User Facility User The DCU User Data Collections Unit creates a Primary User for Hospital E The Primary User sets up 4 Facility Users each with access to Hospital E Each Facility User is responsible for completing validating and responding to the validation queries for the section s assigned in the DEFs All Facility User are required to Notify the Primary User upon completion of data in the DEFs for the assigned section s Upon receiving all notification emails from the Facility Users a Primary User will Primary Validate 1 e review and update details af required all DEFs for Hospital E and progress the status of each form to Submitted by the due date The Primary User could alternately coordinate manage the process centrally Each Facility User could provide the monthly activity statistics to the Primary User The Primary User then has the option to either manually enter the data or upload form s in MAC Online primary validate enter comments to all validation queries and submit all DEFs for Hospital E Data Collections Unit Version 1 00 Page 73 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Validation Rules Explained Eye 4 User Manual B APPENDIX B VALIDATION RULES EXPLAINED In MAC Online Validation Rules will be used to compare reference month data wit
97. te DD MMM YYYY or click on the box to the right to use the calendar to select the date required e Select the Valid To date using the same process as the Valid From date Note This can remain blank until such time as the User will no longer have need access to the application e Select Add Access Data Collections Unit Version 1 00 Page 21 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE User Management User Manual Hospital Users Manage Users Reset Password First Name Surname 0 Username Contact Tel No User Type Hospital Facility User Lost Password Question Answer Active Flg Active v User Account Created By DATOVYN Created On 28 NOV 08 Application Access Granted By QHIPSMAIL HEALTH QLD GOV AU Granted On 18 MAY 10 User Form Group Assignments Manage Form Groups For This User row s 1 1 of 1 Form Group ValidFrom Valid To MA MONTHLY ACTIVITY COLLECTION REPORTS 01 JUN 2010 Grant User Access to Facilities within your Jurisdiction d Add Access Facility Security Level Valid From alid To ATHERTON HOSPITAL Facility User 01 JUN 2010 e Update User s Existing Access to Facilities with your Jurisdiction and The User has access to the following facilities tables are updated with details saved Grant User Access to Facilities within your Jurisdiction Add Access Facility Security Level _ Valid
98. ties V All Facilities Form Type AII Form Types Period All Periods Additional display None MTACPH3X v1 ATHERTON HOSPITAL 01 MAY 10 to 31 MAY 10 14 JUN 10 MTACPH3X v1 INNISFAIL HOSPITAL 01 MAY 10 to 31 MAY 10 14 JUN 10 MTACPH3X v1 MAREEBA DISTRICT HOSPITAL 01 MAY 10 to 31 MAY 10 14 JUN 10 UED MTACPH3Y v1 ATHERTON HOSPITAL 01 MAY 10 to 31 MAY 10 01 JUN 10 14 JUN 10 MTACPH3Y v1 INNISFAIL HOSPITAL 01 MAY 10 to 31 MAY 10 01 JUN 10 14 JUN 10 MTACPH3Y v1 MAREEBA DISTRICT HOSPITAL 01 MAY 10 to 31 MAY 10 01 JUN 10 14 JUN 10 MTACPH3X v1 ATHERTON HOSPITAL O1 APR 10 to 30 APR 10 14 MAY 10 CLOSED MTACPH3X v1 INNISFAIL HOSPITAL 01 APR 10 to 30 APR 10 14 MAY 10 CLOSED MTACPH3X 1 1400 MAREEBA DISTRICT HOSPITAL 01 APR 10 to 30 APR 10 NE 14 May 10 CLOSED MTACPH3Y v1 ATHERTON HOSPITAL 01 APR 10 to 30 APR 10 14 MAY 10 CLOSED MTACPH3Y 1 INNISFAIL HOSPITAL 01 APR 10 to 30 APR 10 14 MAY 10 CLOSED D MTACPH3Y 1 MAREEBA DISTRICT HOSPITAL 01 APR 10 to 30 APR 10 14 MAY 10 CLOSED EI MTACPHX et ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 NEW 14 APR 10 OPER MTACPH3X v1 INNISFAIL HOSPITAL 01 MAR 10 to 31 MAR 10 14 APR 10 GD MTACPH3X et MAREEBA DISTRICT HOSPITAL 01 MAR 10 to 31 MAR 10 NEV 14 APR 10 MTACPH3Y v1 ATHERTON HOSPITAL 01 MAR 10 to 31 MAR 10 14 APR 10 MTACPH3Y 1 INNISFAIL HOSP
99. tion Test V0 8 __ User Name aHiPsmaiL health qld gov au Password sssseseooo Lost Password e A prompt will appear to advise IMPORTANT Before continuing to use this application you must change your initial password AND create a Lost Password Question and Answer 2 1 1 To change your inital Password e Enter a password in the field for New Password Note Your password must contain a combination of alphabetic and non alphabetic 1 e numeric characters It must be at least 8 characters in length Passwords are case sensitive Tab to the Confirm Password field and enter your password again for confirmation e Select Ok z a USER GHIPSMAIL HEALTH GLD GOY AU Queensland Government MAC Online Application j Version V0 8 Test Queensland Health All Public Facilities Change Password Logout IMPORTANT Before continuing to use this application you must change your initial password AND create a Lost Password Question and Answer Change Your Password Changing Password for user QHIPSMAIL HEALTH QLD GOV AU ancel New Password eecccceee Confirm Password ececcecece Lost Password Recovery Question Enter a Lost Password Question and Answer which will assist you should you forget your password Please note you must enter BOTH a question and answer in order to continue using this application Lost Password Question Answer e A prompt will appear to advis
100. to continue using this application Lost Password Question User Access Level Answer Primary e You have successfully changed your password and or lost password question and answer message will display Select Ok to close this message e Appropriate Use message displays Select Close 3 Appropriate Use Microsoft Internet Explorer provide kf Appropriate Use Welcome to the Queensland Health Monthly Activity Collection Online Application This system is forthe use of authorised users only You should not use this system without authority orin excess of your authority By logging on to this application you are agreeing to comply with the relevant privacy principles and confidentiality laws In particular personal and sensitive information must be responsibly and transparently collected and managed and all information about a person who is receiving or has received a health service must be treated with the strictest confidence Data Collections Unit Version 1 00 Page 10 Health Statistics Cente Release A Queensland Health Issued 01 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Logging onto MAC Online User Manual e The MAC Online Application User Home Start Page will now display Queensland Government MAC Online Application H Dn ii ia r a eena Heal M1 Public Facilities Screen eader Change Password Logout Home User Accounts veal Main Menu a Home Data Entry Submi
101. tted Versions Reporting Secondary Menu Welcome to the Queensland Health Data Collections Unit Web Portal Your last successful login was NEVER Your last unsuccessful login was NEVER User Options Task Bar You have access to the following Facilities row s 1 1 of 1 Fcity Name Waiting Submission Waiting Approval ATHERTON HOSPITAL GD 4 B o Note A MAC Online User is able to select Back at the top of the screen where available in the application to enable a User to return to the screen accessed previously USER TEST amp Version V0 8 Test Change Password Logout MAC Online Application ueensland Government F jins queens Health y i All Public Facilities Home User Accounts Administration ma ital Users DCU Administrators Search Users Username health qld gov au First Name Surname Select Facility All Accessible Facilities v All Facilities Users At Facilities Under Your Jurisdiction Users With No Access To Any Facilities Inactive User Accounts Locked User Accounts All Select Output 2 2 LOGGING INTO MAC ONLINE MAC Online can be accessed via QHEPS as follows e Open the QHEPS home page Click on the Qld Health tab and under Divisions click on the next to Performance and Accountability Division Click on Health Statistics Centre Once at the HSC home page under Quick Links click on HSC Applications Click on
102. u to use to log in You will be automatically prompted to change the system generate password If you have forgotten your password e Select the Lost Password link O cveensians Government Queensland Health MAC Online Application Test 0 8 User Name health qld gov au Password Login Lost Password e Screen for retrieving your Lost Password Question displays e Enter your User Name Email Address where specified Ensure the details are correct You will not be able to continue with the Retrieve Question function if this does not match the User Name that has been set up for you to access MAC Online e Select Retrieve Question Your Lost Password Question will be displayed in the Question field e Enter your Answer then select Submit Answer QD cuecnsiand Government Queensland Health MAC Online Application Test V0 8 Homec Retrieve Question p UserName QHIPSMAIL health qld gov au gt Question User Access Level Answer Primary Submit Answer e This will change your account password Do you wish to proceed message will display e Select Ok e The new password has been emailed to your account message will display Data Collections Unit Version 1 00 Page 72 Health Statistics Cente Release A Queensland Health Issued O1 07 2010 MONTHLY ACTIVITY COLLECTION MAC ONLINE Logging onto MAC Online User Manual

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