MIS User Manual - Managed Internet Service Login
Contents
1. Match all of the following _ Match any of the following To of Gc Date Body Message Size kB Age in days Status Contains Doesn t contain Select the desired folder and click the OK button Choose whether any or all of the search conditions you create must be satisfied Choose the part of the message to search including e From search the From part of the message e Subject search message subject lines e To search the To part of the message e Cc search the Cc part of the message e To or Cc search the To or Cc part of the message e Date search message date e Body search message contents e Message Size kB search message size in kB e Age in days search message age in days e Status search message status Choose the search method from the contains drop down list The usual search is for messages that contain part of a name email address word or phrase However if you wish to exclude messages you can choose to search for messages that Doesn t contain these things Enter the search term in the field e For Sender Recipient searches this may be part of a name or email address e For Subject Body searches this may be a word or phrase or part of a word or phrase Add additional criteria line if desired Click Search to perform the search Note Retrieved emails may be viewed moved or deleted 46 MIS Webmail 7 7 Managing folders Current fol2. Ann Example Create Group Cancel Figure 7 23 New group 1 Enter a name for the group This is required All other fields in the window are optional 2 Select the contacts to add to the group 3 search Contacts Use the search box to look for contacts to add to the group As you type in this field the contact list will update To revert the list click to view all entries Create Group Create the group by clicking 7 9 3 Editing a contact group To manage the contacts within a contact group 52 MIS Webmail gt ty Group Example E iy Manage Group GQ Remove From Group q Compose Mail to G4 Copy io a Print g ES 7 Q um y Ann Example O Personal Address Book Display Name gt Group Example Ann Escarmplo John Example A a Email Addresses igk an a ERT Ee OO UA RA Mail 0 mn Options Figure 7 24 Edit group 1 Select the group to be edited 2 The current group members are displayed Last modiiad 0022513 Edit 3 Click Manage Group to manipulate the group member list Use the checkboxes next to each contacts name to add remove them from the group Group Example Group Example select contacts below to add to group Search Contacts Name A Ann Example EJ John Example Save Changes Figure 7 25 Add remove contacts from the group sawe Changes Save the changes by clicking 7 9 4 Deleting a contact group To delete a contact group 1 Selec
3. Mail 8 Calendar 2 Options Figure 7 20 Access address book The address book displays all your contacts and provides various functions to manage them 50 MIS Webmail E wp o y Personal Addro iy Ls Mew Contact 4 Now Group Px Dume q Compose Mail io Lg Copy to Gea Print Lt ay GS Y del 7 Y Ann Examplo Edin O Personal Address Book Display Name T Ann Example Emall Addresses Phone Numbers Wok annocampletie edu au Instant Messaging Addresses 4 Mail 0 SA Latendar m v Options Figure 7 21 Address book 7 9 1 Adding contacts You can add a contact to the address book by clicking the New Contact or the button and completing the New Contact window Personal Addre New Contact First Name Company Name LastName Job Title Display Name Title None Middle Name Suffix None hA Email Addresses Phone Numbers Work ka Work r Personal hai Home Other Mobile Pager bl Addresses Fax Ss Work Other Save Cancel Figure 7 22 New contact 7 9 2 Creating contact groups Tip If you often send emails to the same people you ll save time if you make them members of one or more contact groups 51 MIS Webmail You can create a contact group by clicking the G4 New Group or the 4 button and completing the New Group window Personal Addre New Group Group Name Select contacts below to add to group Search Contacts Mame
4. An automatic timeout will apply when MIS hasn t been used for 30 minutes You will then have to log in again Chapter 2 Logging in 2 1 The Login Screen The login screen lets registered users access MIS Open Internet Explorer and enter the MIS address https mis eq edu au You should see a screen similar to the one below Quick Links CT Help Service Centre Education Queensland Pit ae a Managed Internet Service Login Managed Internet Service MIS MIS WebMail Smart Classrooms MIS ID Education Queensland a a Queensland Government assword Service Centre The Learning Place iGonnect Computer for Teachers Online Conmmunit GT Community Education Views Google Ask Jeeves for Kids Yahooligans If you require assistance with logging in please contact your school s MIS administrator Copyright Disclaimer Privacy The State of Queensland Department of Education Training and Employment 2003 Queensland Government Gateway Figure 2 1 Login screen 2 2 The Quick Links panel Tip The Quick Links panel on the left provides links to related sites Figure 2 2 Quick Links panel Quick Links Summary ICT Help Service Centre Access to ICT Help Service Centre online Logging in Quick Links Summary Service Now Training Materials Manuals for the use of logging and managing ICT faults and service requests in Service Now Managed Internet Service MIS News and information a
5. Click Save Preferences to put Vacation Message settings into effect 9 2 5 Mail Filters Mail Filters let you define rules to direct incoming emails into different folders forward emails to a different email address and automatically delete messages such as spam email 9 2 5 1 Create a mail filter Mew Filter Choose Options Mail Local Account Mail Filters and click the button Mail Filters Now Filter Mew Filter Filter Mame For incoming messages which Match all of the following Match any of the following i Match all incoming messages To Contains Perform the following actions Move message to Select C Do not include messages received before C Do not include messages received after C Stop after processing this filter Save Filter Cancel Figure 9 4 New filter e Give the filter a title in the Filter Name field e Either chooseMatch all incoming messagesto apply this filter to all messages for example if forwarding all emails to a second email address or create rules to apply to incoming emails Note Rules may apply to any or all of theTo Cc Recipient From Subject linesor Message Size of the email A typical rule will look for part of a subject line or sender s 71 MIS Webmail Options email address which is why contains is the default test However other tests can be applied e Contains Doesn t contain tests for a partial match Matches if the line contain
6. Include the original message in reply Switch on to include the original message in any reply you create 69 MIS Webmail Options 9 2 3 Layout Lets you modify the layout of message folders reordering columns and modifying how messages are sorted 9 2 4 Vacation Message Get Webmail to send an automatic response to incoming emails while you are away To create the vacation message Auto reply to Incoming Mail Enable auto reply Vacation Duration Start Date 0426113 End Cate WENE a R How Often Individual Senders Receive an Automated Reply Hours between migs Each sender will recaia an automated reply to their first message The value determines how often they recelva a reminder Hours between replies should be a positivo integer between 1 and 300 Auto reply Message Subhi Massage lo cO WoO rors Message lo other senders Figure 9 3 Vacation message 1 Switch on the Enable auto reply checkbox 2 Pick the date range for vacation messaging from the Start Date and End Date date pickers 3 Rather than send an automatic response to repeat emails you can define a number of hours between responses in the Hours between replies field Leave this field blank if you want Convergence to send automatic responses to all incoming emails 4 Enter the subject line of the message in the Subject field 70 MIS Webmail Options 5 Type the vacation message for both co workers and other senders in the respective text areas 6
7. 3 2 4 Delete File 1 Click next to the folder to be deleted Confirm Delete Are you sure you want to remove item DTLite4454 exe Y Delete Cancel a a Figure 3 25 Confirm file deletion eral Delete 3 6 Manage my Databases This feature enables MySQL users who have a website to manage their database in the phpMyadmin screen 3 6 1 Access The dialog can be opened by clicking on the My Website button and then the Manage my Databases sub menu in the action grid from the Home View 21 Home View My Website Figure 3 26 My Website action grid item File Manager Manage my Databases PHP Errors E C Figure 3 27 Manage my Databases menu item Note This is only available if the users have MySQL database 3 6 2 Overview The phpMyadmir screen will open in a new browser window 22 Home View F z fi PRM yA TI fern on Bia AA fe a Erber Ari jar a Welcome to phpMyAdmin 2 5 6 MySQL 3 23 53 log mmng on dhr eg eda so ss tuverSSa dba eg edm au a MySQL php ly Adran Create ee t Language 9 Enghsh eerie 859 1 databace Documento illa phpMyAdmin documentation P Sew proc areas ni ig EAN r age ree tee r Cuna pbobiyA do Hemna Pecamentaon Changelea CVS Law r Export r Logon 5 Figure 3 28 phpMyadmin screen To view the official phpMyAdmin documentation either click on the phpMyAdmin Documentation link on the phpMyadmin screen or go to h
8. 5 Actions on messages Tip o To select or deselect all messages click the checkbox 7 3 4 Searching messages in message folders Messages within a folder can be searched by using the search entry field shown below y Figure 7 6 Message search 41 MIS Webmail Tip For more details on searching see Searching for emails 7 3 5 Sorting messages in message folders Messages within a folder can be sorted by clicking the folder column headings as shown below LO 4 From Date Size a Figure 7 7 Sorting messages e Click Subject to sort by subject e Click From to sort by sender e Click Date to sort by date e Click Size to sort by size 7 4 Using online help Tip Webmail has detailed online help Welcome Training User Figure 7 8 Webmail online help To access online help click the Help button 7 5 Composing emails 7 5 1 Creating a message To create a new message click the Write button Inbox fy Get Mail Le Write Figure 7 9 Write button 7 5 2 Write Message window The images below describe some of the most important features of the Write Message interface 42 MIS Webmail Inbox No subject Send 7 Attach aj Save 5 Bcc EP Spell Check Y Options JE Cancel To ER Cc ER Subject Ar ir B I U A O E gagag e EF Figure 7 10 Write Message window Button Function Send Warning Send immediately sends a message Once sent the mess
9. B I U TI de A Y Er a a aE i nh it M L Add the signature to every message you compose Figure 9 2 Signature 68 MIS Webmail Options 1 Enter your details in the Signature part of the form 2 Switch on the Add the signature to every message you compose checkbox 3 Click Save Preferences The signature will be added automatically to the next email you create 9 2 1 2 Creating an online business card Tip Most email programs now treat contact details as collections of online business cards Contact card details may be saved in vcf card format vcard an internet standard attached to email and exchanged with other email programs To create the card Go to the vCard section and enter your details Warning As with the signature use vcards advisedly Keep personal information on the card to a minimum Use the card to provide and exchange contact information for professional purposes To automatically add card details to emails you send switch onAttach this vCard to each message you compose Warning Use this option only when needed Otherwise keep it switched off Click Save Preferences 9 2 2 General Option Description Place a copy in Note It is strongly recommended that you keep saving of sent messages to the Sent folder or another folder if preferred switched on Saving Drafts Lets you choose a different folder for emails that are saved but still unsent
10. Personal Website File Manager Dialog o coocoocnoccconnocnncncncnncnoncnnconcnonncnnnnnos 17 Died slg A 17 Ded MCU VIC WW sack hates a eee ihe eck hatte a ak hotel ae ties 18 Da SA ate ort dst A Gane alae aun E ETS 18 3 0 Manage my Databases oa 21 Ol ACCES a aaa 21 A Un PI A 22 957 PEP VET Ors Didon si aie acct tne A A 23 DS TM ACCC SS oa icc O cttias ee omen canes 23 DD Y A hte tert A cae athe cae aad Nhe cia aieeien hee as 24 De sie D T AA E O CO PU neat E EE ee 24 A NS A A E O A dasoutddase 25 SIA A A A A SU 25 A lols SCHOOU Enty VEW asperi cs 25 111 MIS User Manual 4 12 SCHOOL Detalle V 16 Wr sistent th okL tii is 25 ASD SCHOO Fier Check Dial oi 26 A SS cealiua 2s neta des ie ious waa heats aces ee aes oleae Goa ire ee Roreteee een Gaeoes 26 A CIVIC W haahanaeivindiebsatatnata vied eohachieaet S 21 A ISAACS neem AR O 27 A Sie etal Re een eRe a ea eo ie ee ee 29 Dlg Group Va WO CIVIC Watashi case at aces ias 29 Sell Group VIEW a id 29 JL Group BRE Vil Wes isa 30 NA As A A ala be a ta 30 32 dit Marling Group Dialog socias 30 ale INC CCS tie nt aratis sate cantons tesa O EAE 31 A DS o E cates eens sneeze E E E ec eanaeenean cat 31 5 2 9 Mailing Group Settings Usa a ii 32 32A Croup A A a 33 Ge WC DOS IS causa 35 Osi Personal WEE oe Se 35 02 GS CS hares st i le tats hire la eid nat dah tana Walaa tad dd tae haa eae 35 6 35 MySOlL Database Manacement alii 35 04 Personal W CDSILES ias 36 00 CG SCI IGS aid ed
11. Queensland Department of Education Training and Employment 2009 Queensland Government Gateway Version e51cd31 beta Figure 4 1 School View 4 1 1 School Entity View Information about the Selected School is displayed in the Entity View including the school name and its centre code WebCentral Management webc school Figure 4 2 School Entity View 4 1 2 School Details View The School Details View contains a list of additional centre codes for the Selected School 25 School View Additional Centre Codes None Found Mis Administrators Jest User utest1 School Bookmarks Apple Computers 234 Khan Academy Figure 4 3 School Details View 4 2 School Filter Check Dialog This feature enables logged in user to be check a URL against specific Content Filters 4 2 1 Access The dialog can be opened by clicking on theContent Filtering button and then Filter Check sub menu in the action grid after searching for a school Content Filtering Figure 4 4 Content filtering action grid item 26 School View Figure 4 5 School Filter Check menu item 4 2 2 Overview This dialog allows user to test a URL against an available school filter Test Content Filtering URL for WebCentral Management webe Available Filters School Staff Filter URL Www khanacademycom Test O close Figure 4 6 School Filter Check dialog 4 2 3 Usage 1 Select an available Filter from
12. SMTP mail server is smtp eg edu au UncheckOutgoing server requires authentication 83 Mobile Email Messaging 3G EA x E mail Setup Outgoing SMTP mail server smtp eq edL aL Outgoing server requires authentication Advanced Server Settings Previous Figure 10 14 Outgoing SMTP mail server Click Pr to continue 9 Select from the dropdown box the frequency you would like to automatically check for new emails 84 Mobile Email gt Messaging 36 El lx Setup is complete To download e mail click Finish Automatic Send Receive Manually Manually Every 5 minutes Every 10 minutes Every 15 minutes Every 30 minutes Every 60 minutes Every 2 hours Every 4 hours Once a da REVIEW All dor mioad se mas Previous Finish Figure 10 15 Email send receive frequency Click to finish setup 10 Select weather you would like to download mail for your mail account now from the pop up box 85 Mobile Email Would you like to download mail for this new account now Review all download settings Previous bihi iii Finish Figure 10 16 Select weather to download mail now 11 Your mail account is now set up You can access your mail from Messaging gt Inbox testemail eq edu au EA Ee qx X Show Received fi E Mail sample ll eq edu au Gi Outlook E mail QU SMS Y MMS Ci testemail deg edu au Sl Deleted Items irto Lah Outbox ee Sent Items
13. WebCentral Management d Report Staff rtafi acc eq edu au WebCentral Management i j m a i i Fal gt a NIC Y 3 Y n close Figure 3 15 Staff search results Click ua to return to the main search window to search again OR Click to close the dialog window 15 Home View 3 4 Email Forwarding Dialog This feature enables logged in user to configure the mail forwarding for their own email address 3 4 1 Access The dialog can be opened by clicking on theMail Forwarding action grid item Mail Forwarding Figure 3 16 Mail Forwarding action grid item 3 4 2 Overview The Mail Forwarding dialog contains the following e Email Forwarding Email address to forward to e Auto Expiry Date Email forwarding will end Email Forwarding Feedback Email Options Note Only eq edu au ald gov au and qdeta org email addresses may be used as email forwarding addresses auto Expiry 0400372073 Email Forwarding Y ausert O eq edu au Care Canoe i T Ce Figure 3 17 Email Forwarding dialog 3 4 3 Usage 3 4 3 1 Set up Email Forwarding l If there is a x next to Email Forwarding click it to change it to a Y 16 Home View 2 Enter email address to redirect mail to 3 If you need an expiry date for the forwarding click on the Y next to Auto Expiry a Click the to select an expiry date i Click Seva to save changes 3 4 3 2 Remove Ema
14. a filter rather than delete it simply de select it s Enabled checkbox 9 3 Calendar The image below shows the Options Calendar interface oS Global Mail Calendar General Events A Notifications Figure 9 6 Options Calendar interface 9 3 1 General Use the Initial calendar view dropdown to change the type of calendar you see when you first open Convergence Use the Time Zone dropdown if you wish to view your calendar in a timezone other than the Australia Brisbane default Use the Day Starts at and Day Ends at dropdown to define the times and time intervals displayed in day and week calendar views The Week starts on dropdown defines how a week is displayed in calendar views In the above example choosing Monday makes weeks in a monthly calendar start at M 9 3 2 Events Invited Events Filters allow you to restrict the events that are displayed in calendars To remove declined events from a calendar view switch off the Display declined invitations check box Use the Default Event Type dropdown to define your preferred event type whenever you create anew event 73 MIS Webmail Options 9 3 3 Notifications Notifications Event Notifications _ Enable event notifications Notifications arrive before 30 minutes i Send email message to Event Invitation Updates _ send email message to Figure 9 7 Notifications Use this to get Convergence to send you reminders for events and t
15. a full or partial name to search for Feedback close 3 The results of the search is displayed showing the name email address and the school for each matching staff Staff Search Name Cassy TESTER Employee Test Frank TESTA Karen TEST Philippa TESTER Sheryl Test aw Y JY Figure 3 13 Staff search results to close the dialog window a Email ctesti 5 acc eq edu au etesti acc eq edu au ftest acc eq edu au ktest 4 acc eq edu au ptest11 acc eq edu au stest14 acc eq edu au 14 School Landsborough State School WebCentral Management sunshine Beach State High School Closed School Wellers Hill State School Closed School Feedback i close f y p close Click ua to return to the main search window to search again OR Click dose Home View 3 3 3 2 Search in One School Click on the a By default it will automatically select the user s current school Skip to step 3 if that is the school to be searched A next to Search at All Schools to change it to a a Click on to change the school a Enter the ID or partial name of the school to search in Figure 3 14 Enter school s ID or partial name 3 Enter a full or partial name to search for 4 The results of the search is displayed showing the name email address and the school for each matching staff Staff Search Feedback 1 Name a Email School Report Staff rstafi T Macc eq edu au
16. and folders Note For information on personalizing Webmail see Webmail Options Note All Spam emails should be forwarded as attachments to spam eq edu au Note All phishing emails 1 e those that specifically ask for a MIS login or password should be forwarded as attachments to phishing eq edu au 7 2 Accessing Webmail Webmail is available at https webmail eq edu au or by following the link from the MIS Login or Home View To access Webmail enter your MIS ID and password 38 MIS Webmail Education Queensland Quick Links CT Help Service Centre _ a a T EE Managed Internet Service Login Managed Internet Service MIS MIS WebMail Smart Classrooms MIS ID Education Queensland Queensland Government Discussion Lists ing the Departr Service Centre The Learning Place Connect Computer for Teachers Online Community GT Community Education Views Google Ask Jeeves for Kids Yahooligans Password If you require assistance with logging in please contact your school s MIS administrator Copyright Disclaimer Privacy The State of Queensland Department of Education Training and Employment 2003 Queensland Goverment Gateway Figure 7 1 MIS Login 1 Enter your MIS ID in the MIS JD field This is the same ID you use to log into MIS 2 Enter your password in the Password field This is the same password you use log into MIS 2 l Login l Click to enter Webmail 7 3
17. following screen shot shows the Home View for a MIS user Logout Department of Education Training and Employment Quota 0 MB 12 MB 0 Last Login 2013 03 05 10 42 AM user another Managed Internet Service Portal Home MIS Webmail Help Feedback 0 o0 My Groups user another auser10 WebCentral Management webc Staff 09090908 nonteaching Staff Search EQ Bookmarks ICT PR 004 Using the Department s ICT Network ICT Help Service Centre Online SCO Service Now 4 3 MIS Website New MIS Admins Webmail Portal Help amp Training Enhancements MIS Edit Personal A Bockman My Website A CGI Scripts Smart Classrooms Discussion lists Important Lists for Schoo Staff Websites for Schools Web Publishing for Schools Web hosting information for i m n Schools Joomla 2 5 Manual Search for Joomla tutorials in SCO Learning Place Staff Students Copyright Disclaimer Privacy Acceptable Use Policy The State of Queensland Department of Education Training and Employment 2009 Queensland Government Gateway Version e51cd31 beta Learning Place eSpaces eLearn Professional Communities Connect Education Views Computers for Teachers Careers 8 Vacancies Jobs ICT Community Internet speeds manage your school s speeds increase your school s speeds OneSchoo l Live Training Environment School Bookmarks Apple Computers 234 Khan Academy Figure 3 2 Home View Note The
18. options you see may differ slightly depending on how MIS has been set up for you Contact your MIS Administrator if options you d expect are missing 3 1 1 Webmail To access Web Mail click on MIS Webmail button in the Smart Bar Home View me MIS Webmail A Figure 3 3 MIS Webmail button Note Students are allocated an email quota of 15MB and staff 50MB Schools may purchase additional email storage by contacting the Service Centre on 1800 680 445 3 1 2 Home Entity View More detailed information about the Logged In User is displayed in the Entity View Administrator Facility fadmi1 WebCentral Management webc staff 12312316 nonteaching home Figure 3 4 Home Entity View 3 1 3 Home Details View oe y 0 MB 4 MB 0 Go to MIS Webmail Webmail has changed learn more EQ Bookmarks Using the Department s Cor i Curriculum Exchange Learning Place Online Learning Professional Communities Communication tools Education Views Computers for Teachers Online Communi Discussion lists aman Classrooms Careers amp Vacancies Jobs Managed Internet Service MIS FAQs ICT Community MIS CGI Scripts Web Publishing for Schools Web CMS for Schools Guide View Current Known ICT Outages Figure 3 5 Home Details View 3 1 4 EQ Bookmarks Home View This section displays bookmarks to useful Education Queensland sites including Bookmark Description ICT PR 004 ICT Help ICT Community M
19. that in the _ PRIVATE area You may restrict access to folders See Change Folder Permissions under My Website File Manager 6 5 CGI Scripts MIS provides three CGI scripts that can be used in personal websites Access these scripts by following the MIS CGI Scripts link in the EQ Bookmarks section of the MIS Home View The three CGI Scripts are Hit Counter Displays the number of times your site has been visited Search my website Allows users to search your website Mail form Users can create forms that can be completed and submitted online 36 Web Hosting 6 6 MySQL Database Management Tip You may be granted a MySQL database to help create dynamic web sites MySQL users manage their database in the phpMyadmin Screen Note Please contact your school s MIS Administrator if you have any questions related to MySQL databases and dynamic web sites To manage database on your personal website please refer to My Website Manage my Databases under Home View for more detail 37 Chapter 7 MIS Webmail 7 1 About Webmail Note Staff are allocated an email quota of SOMB students 15MB Schools may purchase additional email storage by contacting the Service Centre on 1800 680 445 Note The Webmail software has detailed online help Therefore this section of the MIS User Manual limits itself to important everyday tasks such as composing and sending emails handling email attachments and organizing emails
20. the drop down list 2 Enter a URL to test gt o Test Click LE 21 School View Test Content Filtering URL for WebCentral Management webc Feedback Available Filters school Staff Filter hol URL www Khanacademy com Y Allowed o dose Figure 4 7 Test url 28 Chapter 5 Group View 5 1 Group View Overview The Group View is displayed when the user selects a group using the Group Selector after searching for a school Last Login 2013 03 05 11 45 AM user another Figure 5 1 Group Selector 5 1 1 Group View The following screen shot shows theGroup View Logout Department of Education Training and Employment Quota 0 MB 12 MB 0 Last Login 2013 03 05 10 42 AM Managed Internet Service Portal user another Home MIS Webmail Help Feedback FR 0 0 Groups CF AccTestGroup My Group Sa WebCentral Management webc group Description Test Group for Acc Type Custom Email Address AccTestGroup mis webcentral acc eq edu au Moderated gt 4 Maintainer user another auser10 Sending Options Open Copyright Disclaimer Privacy Acceptable Use Policy The State of Queensland Department of Education Training and Employment 2009 Queensland Government Gateway Version e51cd31 beta Figure 5 2 Group View 29 Group View 5 1 2 Group Entity View Information about the Selected Group is displayed in the Entity View including the groups name and
21. 00 PM Australia Brisbane End 02 25 13 04 00 PM Australia Brisbane Recurrence sel Recurrence Reminders sel Reminder Location Description Event is Public show as Busy Figure 8 8 New Event window Note Switching on Show as will block out your time in the calendar Show as Busy POPPE Streeter O OA OO Figure 8 9 Show as dropdown Anyone who checks your availability will see your time has already been reserved for this event Note Some events may be confidential If so and you let others see your calendar use the Event is dropdown 60 MIS Webmail Calendar Event is Public Show Public Event Type Private Show Date and Time Only Figure 8 10 Event is dropdown Mark events of this kind as either e Private only invitees are aware of the event e Public all users sharing your calendar are aware of the event or e Show Date and Time Only others see you are busy but not why 8 4 2 Add invitees Choose invitees to an event in the Invitations part of the New Event window Invitees and Reservations Invitations Check Availability Figure 8 11 Invitations part Tip The usual approach is to build the list of invitees check their availability and adjust the event time to suit 1 To build the list of invitees e If you know the email address of the invitee enter it in Invitations and click to add them 61 MIS Webmail Calendar
22. Delete Figure 10 17 Messaging gt Inbox 86 Mobile Email 12 To manually check your email from Messaging gt Inbox select Menu gt send receive testemailweg edu au EA El qx X Inbox Received gend Receive MMS Options testemail eg edu Delete Figure 10 18 Manually check email 87 Chapter 11 PDF Manuals e MIS User Manual manuals pdf mis user tool manual pdf e WCMS Manual Joomla 2 5 manuals pdf wems manual pdf 88
23. IS website Smart Classrooms Discussion lists Web Publishing for Schools Learning Place Education Views Computers for Teachers Careers amp Vacancies Jobs MIS CGI Scripts OneSchool Education Queensland s policy on the use of ICT resources Access to Service Centre Online and Service Now job logging and Knowledge Base Articles for staff EQ community forum resources and links for department personnel MIS account login required Site about the Managed Internet Service and FAQ about different MIS features such as webmail filtering of unsuitable content web publishing Site dedicated to the application of information and communication technologies in state schools Email discussion lists hosted by the Queensland Department of Education Training and Employment Best practice guidelines for web site development including design and risk management Education Queensland s e learning environment for students and teachers An online magazine about QLD education activities and events Information for teachers administrators coordinators and ICT technicians supplied with a departmental laptop or device Vacancies with Education Queensland and Government jobs in general via Govnet For users with personal web sites provides instructions and pages to add interactive features such as Search and user feedback Information website login access and training materials for the OneSchool facil
24. MIS User Manual MIS User Manual Table of Contents De MIS User Gude ereen aaan io ld do l 1 About the Managed Internet Service a ii A A eal l Elcon used m Chis Ud taa ls ea de eke l E O A O ote at aah Gee aun oud acomian ane atacaaads l 1 4 Configuration Requirements ao l 135 Web Address Tor MIS accesar ica 2 E6 Tips tor usine the MIS INte ACE tastes se astenaunaansegadt ioraa ie e oeie 2 A A G 3 2 Az TH LOBA AN id N aes 3 Za ME OMIC EDS Dan ds 3 23 Other LOSIN Screen ca UreS silicio lei ci linis 4 2 4 Logging in to the Managed Internet Service coocooccocnocncocnncnonnnncnncnnncnncnoninnnononos 5 E A A A A A 5 A OOO UL sal et cia toneaes ote rane een toe saan onic ate eines maa oa een 5 A 7 Jde Home VIEW OVErVIC W aspas iii iia ios 7 Jlle W COM At iets a a Teeete seared elweteed 7 yles Home ENU VIEW td A ek 8 Io Home Detak VIEW oceni tule h Sie ol n 8 IANA FO BOOKMAKER 9 3 2 Edit Personal BOOKMALKS a rE 10 32l ACCE enie aa r etapa eee a eee 10 PO a UI 10 A stint inert A A ENE eect siien ta A ti aadeacns 1 Ds Da tal CALC MTA OO ua cases ah wai a dol atest 12 Dio ells CO ti ibi 13 De IN A a naa enaneta lant gans adeuteue Ges aasese manag tends 13 Des SAS Co carb E E EA Manet A ETE ET EAA taunt E TT TTE 14 3 4 Email Forwarding Dialog ooooccoocconconcconooncancnononncononononncnncnonenaconcnonenacnns 16 Bibs Vg ACCESS A Nad Oe ola St A asl A E 16 O A agi ndet end pabioa ei manage a 16 O Ghat 16 3 5
25. Webmail Interface The screen below shows the Webmail interface 39 MIS Webmail MIS Webmail Welcome Training User oe Help Signout tje Gr L Subject From Quota 0 of 15 0MB This folder is empty 7 tuser80 eq edu au bis Inbox jy Trash I Sent o my Drafts Calendar Address Book Y Options Figure 7 2 Webmail interface 7 3 1 Webmail accordian tabs Select mail calendar address book and customization options by clicking on the accordion tabs as shown below TE Calendar Address Book 2 Options Figure 7 3 Webmail accordian e Mail Access message folders such as the inbox e Calendar Mark events create events such as meetings notify attendees create tasks e Address Book Manage contacts email addresses and groups of email addresses Options Preferences personal details calendar and address book defaults 7 3 2 Message folder actions The following options are available for folders 40 MIS Webmail ME Quota 0 of 15 0MB E tuserbO eq edu au wi Inbox ag Trash sent Drafts Figure 7 4 Message folders Icon Function Create new folder or subscribe to shared folder Folder info and sharing Rename selected folder Delete selected folder 7 3 3 Actions on messages summarized The actions which may be taken on one or more messages are shown below Inbox y Get Mail Ley Write Y C 4 Subject From Size T This folder is empty Figure 7
26. age cannot be recalled Attach Attach lets you attach a file an image Microsoft Word document or Powerpoint presentation for example to the email See Email Attachments for more information Save Save saves a copy of the email to the Drafts folder You can go to the Drafts folder any time later reopen the draft and work on it before sending Bcc Bcc adds the ability to specify Bcc Blind Carbon Copy recipients Spell Check Spell Check lets you spell check the message before sending Options Options allows the options shown below to be 43 set on the message Priority Normal v Receipt None w Y Rich Text Priority lets you mark a message as Normal Urgent or Low The recipient s email software will typically show messages of this kind with Y an icon Receipt will request if a return receipt is required when you send an email Rich Text allows message format to be switched between HTML web page format and plain text MIS Webmail Button Function HTML gives you more control of formatting at a cost of message size Cancel Cancel discards the email without sending 7 5 3 Email Attachments To attach a file to an email click the Attach button in the Write Message window to open the file browser 1 Locate the file to attach Note While you can send any type of file some formats may be rejected at the receiving end This is usually for security reasons 2 Click Open to add the f
27. al Bookmarks Feedback Bookmarks ul Name Google j url httpvwww google com 1 Figure 3 9 Edit Bookmark 3 Edit the Name of the Bookmark 4 Edit the URL of the bookmark 5 q click Ok 6 A Click save to commit changes 3 2 3 3 Remove Bookmark l 6 Click on the next to the the bookmark you wish to remove 2 a Click save to commit changes 3 3 Staff Search Dialog This feature enables one staff member locate another Searches are by name and can be for the whole of Education Queensland or for a specific school 12 Home View 3 3 1 Access The dialog can be opened by clicking on the Search Staff button in the action grid from the Home View Staf Search Figure 3 10 Staff Search action grid item 3 3 2 Overview The Staff Search dialog contains two sections 1 School For selecting which school to search for a staff member 2 Search For specifying a full or partial name to search for Staff Search School wy Search at All Schools search User O 2 iY IY C cose Ml Figure 3 11 Staff search at all schools 13 Staff Search school gt lt search at All Schools Last name search will find users at WebCentral Management webc search User Fall soe Y JY Figure 3 12 Staff search at one school 3 3 3 Usage 3 3 3 1 Search All Schools Home View OQ Make sure Search at All Schools has a next to it 2 Enter
28. ands Filter PV Cmts a A 58 A AA RN er na ane Penney RUE ree TET Ene Meee STS a enn T ERT 59 SAL New Event Window rriren E sien teeigedueadeweniatiat 59 SAAd AN VC A O a aceite soa dectoeatt atawetises 61 645s Cheek INVILCES availability creceron ld heats 62 8 4 4 Saving the event and notifying invitees ocooccocccocnncnonnnncnncnnncnncnnnnnnnnnonons 63 8 3 VIEW dnd respond 10 Invitations oeii a E 63 5 05 Important Calendar Sentio S ormoni da 63 9 71 Usine the Calendars Task te atutes a di 64 Ol Managins tasks in the Task tab ti 65 Sl RECUA O ASKS a ico ieen s 65 9 MIS WebMail Opos a Stand 67 AN A AN 67 Ole A a aint ae exe epoca eee 67 PA Date AA O see eaniators 67 LL Sime FOA cnc i sadness uarcasedeatcna cubed sateen senteaas E ERN 67 OLA COmyer Sence SN eae Reena Sadi E Seen aie 67 A MAU Shes Pathe weet Ea ohh E he Salas tem tagnate dos cameneee tole lesan steel c tae 67 A AAA O A ted ccanbe agatha 68 O22 GCM Tall A E N E AAT AAST 69 De A E E ET EA T OE 70 Diz Vaca Messie gapian a a a 70 D2 NS A E O O 71 NA E E E E E ER 73 yi ol AAA A RR RE A 73 A A sl TETE ES 73 OD AA O A scantaeanias 74 10 Mobile Ena dein suchen tines iota seated ba tetan teeinceie td ala eebatechi saints 75 10 Conn urine Me TP MOMS creire heh earn e Neila eal bon scat Aol 75 10 2 Configuring Windows Mobile X sinia 78 TL APIO ES Man A E 88 Chapter 1 MIS User Guide 1 1 About the Managed Internet Service All Education Queenslan
29. asks To turn on Reminders 1 Switch on Enable event notifications 2 Add the email address s to send reminders to Separate multiple addresses with a comma 3 Enter the time before a task or event when reminders should be sent in the Notifications arrive before part of the screen Note This is recommended You must otherwise check your calendars or Convergence invitations screen for invitations 74 Chapter 10 Mobile Email 10 1 Configuring the iPhone To configure the iPhone to send receive MIS emails follow these steps 1 icon to access the iPhone settings Figure 10 1 2 Scroll down through the available settings and select the Mail Contacts Calendars option 3 Select the Add Account option Accounts Add Account Figure 10 2 Add Account option to view the available account types 75 Mobile Email 2 Exchange mobilemo Gmail YAHOO Aol Other Figure 10 3 Available account types 4 From the list of available account types choose Other 5 Select the Add Mail Account option 4 Add Account Mail Add Mail Account gt Figure 10 4 Add Mail Account option and where prompted enter your name MIS email address MIS password and a description Next which is meaningful to you Click to continue Leave the MA Pbutton selected unless you specifically want to retrieve your email via POP then enter the following in
30. ave cancel Figure 5 9 Group Members list Edit the group members using theList Builder 33 Group View Click _ save to confirm the changes 34 Chapter 6 Web Hosting 6 1 Personal Websites Tip Depending upon school policy and curriculum requirements you may be granted space to host your own website This space is assigned by your school s MIS Administrator The default quota is 10MB for students and 20MB for staff Note If assigned website space your personal website address will be http resources lt school name gt eq edu au home lt login name gt To manage content on your personal website please refer to My Website File Manager and My Website PHP Errors under Home View for more detail You can also access your personal web hosting folder using an FTP program and your MIS login ID and password To upload to a personal website space with FTP the location is ftp lt school name gt eq edu au Note By default all content that is in your home directory will be viewable over the web except for that in the _ PRIVATE area You may restrict access to folders See Change Folder Permissions under My Website File Manager 6 2 CGI Scripts MIS provides three CGI scripts that can be used in personal websites Access these scripts by following the MIS CGI Scripts link in the EQ Bookmarks section of the MIS Home View The three CGI Scripts are Hit Counter Displays the number of times your site has be
31. bout the MIS MIS WebMail Your MIS web mail Requires you to log in to MIS Smart Classrooms Site dedicated to the application of information and communication technologies in state schools Education Queensland Department of Education Training and the Arts Home page Queensland Government Queensland Government Home page Discussion Lists Email discussion lists hosted by the Queensland Department of Education Training and Employment Acceptable Use of Department s Information Departmental ICT policy information Communication and Technology ICT Network and Systems The Learning Place Education Queensland s e learning environment for students and teachers iConnect The department s webconferencing solution Computers for Teachers Online Community A computer learning resource for teachers ICT Community EQ community forum resources and links for department personnel MIS account login required Education Views An online e zine for Education Professionals Google Google home page Ask Jeeves for Kids Contains content from G rated pages and kids pages only Yahooligans All sites referenced checked to ensure the content and links are appropriate for children aged 7 12 2 3 Other Login screen features Copyright Disclaimer and Privacy statements These links take you to Education Queensland s copyright disclaimer and privacy statements The Queensland Government Gateway This link takes you to the Queensland Go
32. d schools are provided with a Managed Internet Service MIS 1 2 Icons used in this Guide The following icons are provided in the left margin of this Guide Important Information Points to a description of features or functions Warning Warning It is strongly recommended that you read and understand this information before proceeding Note Note Additional information that may help you use a feature Tip Tip A helpful piece of advice to use the features or functions 1 3 Navigation MIS 1s web based and uses Web interface features These include Feature Example Explanation Buttons agi Perform an action F Web links ICT PR 004 Using the Department s ICT Network May take you to another web page Entry fields Schoos y Allow you to enter information Click in the field and then type the details 1 4 Configuration Requirements To use MIS the following software setup is required Other setups may cause MIS to work incorrectly e Microsoft Windows XP Vista or Windows 7 e Microsoft Internet Explorer Version 7 or above e Mozilla Firefox Version 2 0 or above MIS User Guide e Macintosh Operating System Mozilla Firefox Version 2 0 or above e Cookies allowed 1 5 Web Address for MIS access MIS is available athttps mis eq edu au 1 6 Tips for using the MIS interface Tip To search for a word or phrase on a web page use the Find option from the browser s Edit menu or press Ctrl F Tip
33. ders are shown on the left hand side of the interface as shown below SS g Ve tj Ge Quota 0 of 15 0MB 7 tuserbO eq edu au mn Inbox 1i Trash sent Drafts Figure 7 15 Current folders 7 7 1 Create a new folder Creating new folders to store emails is simple e Select New Folder from the dropdown Figure 7 16 New folder e Inthe Create Mail Folder dialog enter the new folder name 47 MIS Webmail New folder name Create as a subfolder of tuser80 eq edu au butt mM Trash sent y Drafts OK Cancel Figure 7 17 Create Mail Folder dialog Click to select the parent folder e The new folder will be created below the selected folder e To create a folder at the highest level click the first folder your email address e Click OK to finish 7 7 2 Delete folders with care Warning Check the contents of folders carefully before deleting If the folder contains messages those messages will be erased when the folder is deleted e Select the folder you wish to delete Click and confirm deletion 7 7 3 Moving between created folders There are three ways to move between folders you ve created 1 Drag and drop a message from the current folder to the new folder 48 MIS Webmail With a message selected click tI Move and select Move to folder to display the folder list shown below TEn tuser60 eq edu au da inbox fy Trash Sent Drafts New Folder Cancel Figure 7 18 Move messa
34. du Au Account User Important Note We have temporarily limited access to sensitive account features you want to restore your account access please reply to this email immediately and enter your password here and check your new features and improvements to your new and improved Eq Edu Au webmail account You can also verify your email address by logging into your Eq Edu Au account Enter the Below Details Webmail ID Pass WoOrd D O B Thank you The Eq Edu Au Team Figure 7 28 Phishing email Here are a few of the phrases to look for 1f you think you have received a phishing email Verify your account Your account will be closed if you do not respond within X hours No one will ever ask for your MIS password for a legitimate purpose This password should always be kept secret and should not be disclosed to anyone These emails often convey a sense of urgency so that you ll respond without thinking and may even claim to have been sent as a result of your account being compromised 7 10 2 What do I do if receive a phishing email If you have any doubts about an email you have received it is important that youdo not respond Instead contact your MIS Administrator immediately and then send the suspected email as an attachment to phishing eq edu au 55 Chapter 8 MIS Webmail Calendar 8 1 About the Calendar The Webmail calendar is a powerful tool that lets you manage your time onli
35. en visited Search my website Allows users to search your website Mail form Users can create forms that can be completed and submitted online 6 3 MySQL Database Management Tip You may be granted a MySQL database to help create dynamic web sites MySQL users manage their database in the phpMyadmin Screen 35 Web Hosting Note Please contact your school s MIS Administrator if you have any questions related to MySQL databases and dynamic web sites To manage database on your personal website please refer to My Website Manage my Databases under Home View for more detail 6 4 Personal Websites Tip Depending upon school policy and curriculum requirements you may be granted space to host your own website This space is assigned by your school s MIS Administrator The default quota is 10MB for students and 20MB for staff Note If assigned website space your personal website address will be http resources lt school name gt eq edu au home lt login name gt To manage content on your personal website please refer to My Website File Manager and My Website PHP Errors under Home View for more detail You can also access your personal web hosting folder using an FTP program and your MIS login ID and password To upload to a personal website space with FTP the location is ftp lt school name gt eq edu au Note By default all content that is in your home directory will be viewable over the web except for
36. ew folder 3 Enter the Folder Name into the text box A Click WIN 3 5 3 1 3 Edit Folder Name Note Folders with next to it cannot be changed 1 Hover the mouse over the folder you want to change a O Click New Name Test123 Rename i Cancel Figure 3 22 New folder name 3 Change the name of the folder Click Ml Rename oo 19 Home View 3 5 3 1 4 Delete Folder Note Folders with next to it cannot be deleted Click next to the folder to be deleted Confirm Delete Are you sure you want to remove item Testi233 7 Delete Cancel AAA A Figure 3 23 Confirm folder deletion Delete SS Click 3 5 3 1 5 Change Folder Permissions Note Folders with tel next to it cannot be have their permissions changed 1 Navigate to view the folder i a Click in the Access Restrictions to access the List builder 3 Select Users and Groups to be added h 4 SS Click __S8 8 3 5 3 2 File Operations 3 5 3 2 1 Open File 1 Hover the mouse over the file you want to open 2 Click on the file to open it 3 5 3 2 2 Upload File 1 r Click W 20 Home View 3 Click Browse to select the file to upload Click Upload 3 5 3 2 3 Edit File Name 1 Hover the mouse over the file you want to change a 0 Click New Name DTLites454exe Rename Cancel Figure 3 24 New file name 4 Change the name of the file Click Rename 3 5
37. formation where prompted e Incoming mail server host name imap eq edu au 76 Mobile Email e Outgoing mail server host name smtp eq edu au e Username enter your MIS ID Password enter your MIS password Click to continue 7 At this point the iPhone will attempt to verify your settings and will fail with the following error Cannot Connect Using SSL Do you want to try setting up the account without SSL Figure 10 5 Verification error Select Yes to continue 8 Once verification has completed the following screen is shown 1 Mobile Email ON GS Mail Notes Figure 10 6 Save screen Save Click to complete setup 10 2 Configuring Windows Mobile 6 x To configure Windows Mobile 6 x to send receive MIS emails follow these steps 1 From the Start menu selectMessaging Office Mobile Calendar Contacts Internet Explorer Messaging Phone Programs Settings Help Up Figure 10 7 Messaging option 2 SelectNew E mail Account 78 Mobile Email Messaging Select an Account SMS MINIS E Mail sample eg edu au New E mail Account E3 Select Eg Menu Figure 10 8 New E mail Account option 3 Enter your MIS Email Address UncheckTry to get e mail settings automatically from the Internet Messaging _ EE E mail Setup E mail address testemailieq edu au Try to get e mail settings automatically From the Internet Read Privacy Sta
38. ge Select the target folder and click OK 3 Right click the message and select Mowe to folder from the context menu to display the folder list shown above Select the target folder and click OK Tip Each of these operations may be performed with one or more messages selected 7 7 4 Renaming a folder Perform the following steps to rename a folder New folder name Memo OK Cancel Figure 7 19 Rename folder With the folder selected click F to display the rename dialog e Enter the new folder name 49 MIS Webmail e Click OK 7 8 Deleting emails As the volume of email you send and receive increases you ll need to delete emails that are no longer needed Delete is a two step approach Messages are first moved to the Trash folder before being removed upon logout Messages within the Trash folder may be moved to another folder for example back to the Inbox 7 9 Address book of contacts Tip Webmail makes it easy to maintain contact details and create and manage groups of contacts Tip In Webmail you ll see a contact s details referred to as a card as in business card Most email programs now work this way treating contact details as collections of online business cards Contact card details may be saved in vef card format an internet standard attached to email and exchanged with other email programs Access your personal address book using the accordion as shown below T
39. i 36 6 6 My SOk Database Manacemient ii A a 37 TENIS WA o o oes 38 Tel About WC DIMA aii 38 Tala ACCESS NE Webmail neta seatualnatadaed 38 TDs WeDmail A A ah ahs hel cet hdr hd as Seth hel baa fe 39 Task Webmail aceordian tabs oli 40 Tale SS ARE Tolder acions td 40 7 3 3 Actions ON messages SUMIMATIZOO samina na aa Eaa i 41 7 3 4 Searching messages in message folders coocooccocnconnocnncnnncnncnonnnncnnonos 4 7 3 5 Sorting messages in message folders iii 42 Te ATS OMIM A A E E 42 Td COMPOSING mal ies 42 AA Creatine aA AA AA 42 Toa WS Message WINDOW ibas 42 To Ema Attachments is 44 7 One ale MINS FOR Small a ri EEN 44 A A A 4 Tal t Credea MEN O is 4 IO e As AAA O iceman banat 48 7 7 3 Moving between created folders ososan r a a aa 48 TTA RENA a folder raens N Lad a O 49 Pde Deletie emal dao a 50 Td Address DOOK OF CONACS a la 50 DoD Nec AOS CONAC S aa 51 POD EAS CONLACT CT OUDS 2725855 a isa 51 79 3 Editino a COMPACl SOU dt ia 52 EIA Deletino AcCOMtACt erop siraan Ass 53 FAG Asis Emails o la iaa 54 1V MIS User Manual 7 10 1 What does a phishing email look like oooccoccooncocnocnnonnncnncnos 54 7 10 2 What do I do if I receive a phishing email oooocconnncnncnnncnncnnncnnnnnos 55 6 MIS Webmail Calendar ua ied maaan eet ees 56 Gul NOU ING Calendar iii 56 8 2 Calendar Views and browsing calendars oooccooccocnocnnocnncnoncnncnncnonnnncnncnnncnncnons 56 Orda VIE W
40. il Forwarding l Click on the Y next to Email Forwarding click it to change it to a x 2 Click Save to save changes 3 9 Personal Website File Manager Dialog This feature enables logged in user who have a website to manage the files within their personal website 3 5 1 Access The dialog can be opened by clicking on the My Website button and then the File Manager sub menu in the action grid from the Home View My Website Figure 3 18 My Website action grid item Figure 3 19 File Manager menu item 17 Home View 3 5 2 Overview This dialog allows a user to upload download and change permissions for their personal website File Manager for Personal Website _PRIVATE New Test123 ES dbvis_windows_8 0 7 6 4 MB Ez DT Lite4454 0315 exe 13 5 MB Files 2 Directories 3 Total Directory Size 19 9 MB Quota 0B 20 MB Figure 3 20 File Manager dialog 3 5 3 Usage 3 5 3 1 Folder Operations 3 5 3 1 1 Folder Navigation DIR DIR DIR exe exe 15 06 2012 12 00 00 2307 2012 12 00 00 2907 2012 12 00 00 2507 2012 12 00 00 25 07 2012 12 00 00 Access Restrictions Access Folder Double Click on the folder name 18 Feedback OO0OC E close Home View Return to Parent Folder Click a 3 5 3 1 2 Create Folder Click Ww select New Folder Select New Folder Name i New Cancel _ 2 _ _ __ _ _ _ Figure 3 21 N
41. ile to the message Once added the file will appear below the Subject entry field as shown in the image below subject seffings xm SKB Remove Figure 7 11 Email attachment Note Click Remove to remove attached file s Warning Check the file size shown in brackets and keep the total file size under the attachment limit of 3 8 megabytes 7 6 Searching for emails To search for specific emails enter your search text in the search field shown below and hit Enter Y Figure 7 12 Email search By default searches include the message subject and message body To change this click the a oF search dropdown Y to display the search options shown below 44 MIS Webmail on gt R on E cm a H sender To or Ce Subject or Sender Body Advanced Search Figure 7 13 Search options Use the radio buttons to determine which component of the email message is to be used during the search or click Advanced Search for more options shown below Inbox Advanced Search Search for Messages In Inbox select a Match all of the following Match any of the following From Contains Search Figure 7 14 Advanced search Search Option Function bos a Choose the folder to search default is Inbox o select by clicking the button to display the folder list shown below YN ais INbox ig Trash Sent Drafts New Folder Cancel 45 MIS Webmail Search Option Function
42. its school CF AccTestGroup My Group WebCentral Management webe group Figure 5 3 Group Entity View 5 1 3 Group Details View The Group Details View contains summary of information about the Selected Group Description Test Group for Acc Type Custom Email Address AcclestGroup mis webcentral acc eq edu au Moderated gt e Maintainer user another auser10 Sending Options Open Figure 5 4 Group Details View 5 2 Edit Mailing Group Dialog This feature enables Mailing Group maintainers to edit sending options for their group and add amp remove group members to and from their custom mailing groups 30 Group View 5 2 1 Access The dialog can be opened by clicking on the Edit Mailing Group action grid item after searching for a group Edit Mailing Group Figure 5 5 Edit Mailing Group action grid item 5 2 2 Overview The Edit Mailing Group dialog is split into two sections Mailing Group Settings andGroup Members Edit Mailing Group Feedback Mailing Group Settings Group Members Group Name Newgroup Group Description Test Staff New nstaf16 O Case Canos Figure 5 6 Edit Mailing Group dialog 1 Group Name The name of the group This is read only 2 Group Description The description of the new group 3 Sending Options Change to one of 4 sending options e Open Anyone can send messages to this mailing group 31 Group View e EQ Only Only message
43. ity This section may also contain School Bookmarks Home View Tip School Bookmarks are maintained by one or more MIS Administrators for your school Contact a MIS Administrator if you want to add a link for all of your school s MIS users 3 2 Edit Personal Bookmarks This feature enables logged in user to add personal bookmarks links to other sites These bookmarks become part of the user profile and will be available every time the user log in 3 2 1 Access The dialog can be opened by clicking on the Edit Personal Bookmarks button in the action grid from the Home View Edit Personal Bookmarks Figure 3 6 Edit Personal Bookmarks action grid item 3 2 2 Overview All personal Bookmarks are listed on the page displaying the URL of the bookmark and the link name used 10 Home View Edit Personal Bookmarks Feedback Bookmarks P Google http Mwww google com News http Mwww news com au save cancel Figure 3 7 Edit Personal Bookmarks dialog 3 2 3 Usage 3 2 0 1 Add Bookmark L a Click on the W Edit Personal Bookmarks Feedback Bookmarks T Name url Figure 3 8 Add bookmark 2 Enter the Name of the Bookmark 3 Enter the URL of the bookmark 11 Home View tick create _ F A Click Save to commit changes 3 2 3 2 Edit Bookmark 1 Hover the mouse cursor over the bookmark you wish to edit ction ac O Click on the that appears Edit Person
44. l sent received dates are displayed in message folders and event and invitation dates are displayed in the calendar For example choosing Y Y MM DD displays a date as 2005 10 18 Delimiter How the year month and day parts of a date are separated Slash separates a date as 2005 10 18 for example 9 1 3 Time Format Time Format This affects how times are displayed in calendar views 9 1 4 Convergence Startup Service display either Mail or Calendar when starting Webmail 9 2 Mall The image below shows the available Mail options 67 MIS Webmail Options A Pb Global Mail E General Layout Local Account Y Mail Filters Vacation Message Identities Li Local Account Calendar Figure 9 1 Mail options 9 2 1 Personal Information The Identities Local Account option lets you personalize Webmail adding a signature for all outgoing emails and letting you create your own contact card 9 2 1 1 Add a signature to emails you send Tip A signature typically provides details about your role and may provide additional contact information It 1s appended to the end of emails you send Warning Use the signature to provide work related information such as role department location and work telephone number If sending emails outside EQ think carefully before adding personal information such as mobile phone number to the signature To add a signature to all emails you send Signature 2 i
45. lendi genda Invialiona Tasks Show Upcoming Past Due Completed ll Tasks Sort by Priority Suntus Organize Sport Competition Priority Normal Due Thu 0428 13 06 00pm Status 20 Sport Events Where Spon Complex amp Delete Figure 8 16 Tasks Filter task list by name Y Filter task by comp letion Status Show Upcoming Past Due Completed All Tasks Click on the task title to open and view the task Organize Sport Competition Priority Normal Du Ste Click to delete the task Delete Warning Tasks are stored in calendars Add everyday and recurring tasks to your preferred personal calendar 8 7 2 Recurring tasks Repeating tasks such as daily reports or weekly timesheets can be added to the calendar ClickNew Task then within the New Task dialog enter your tasks details including due date Recurrence then open the task recurrence options by clicking the button 65 MIS Webmail Calendar Recurrence Figure 8 17 Recurring tasks 1 Choose how often the task repeats from the Repeat list 2 Click OK to save the task recurrence settings 66 Chapter 9 MIS Webmail Options 9 1 Global Warning Make a note of any changes you make in this part of Webmail so that you can undo them if necessary 9 1 1 Language Language displays the user interface in a different language if that language has been set up by a MIS Administrator 9 1 2 Date Format Date Format This affects for example how emai
46. ne The Webmail calendar handles two main types of information e Events meetings seminars training birthdays anniversaries etc Events such as meetings need people and therefore have one or more invitees attendees e Tasks jobs to complete by a date or time Note You can have multiple calendars For example you may have a lesson prep calendar and a sports events calendar Note You can share calendars with others and check others availability online Tip As there is detailed online help for the Calendar this guide provides essential information only 8 2 Calendar Views and browsing calendars Calendars can be viewed by day week or month 56 MIS Webmail Calendar gt Ty Calendars E ip Now Event Sip New Task gi Print Wy Refresh Y r 5 F BA i i Agenda natas Tasks ja a Today My Calendars 2013 Sport Events Subscribed All Day 1 AM 4 Fobruary p 2 AM Ss M I W I F 5 1 2 3 AR 3 4 Ls j 3 3 i0 11 12 13 14 15 16 17 18 19 20 21 22 23 A Ahi 24 26 27 28 5 AM 2012 2014 at Mail 0 BaN mo TAM 1 Address Book Y Options Figure 8 1 Calendar view e Currently selected calendar 4T iE r Q E ES My Calendars spor Events Subscribed Figure 8 2 Selected calendar e Display day week or month views of the selected calendar es se E Figure 8 3 Day week or month views To display a calendar for another date select the desired date within the date
47. otherwise click and select invitees from the address books available to you Check Availability Click to see if invitees are available 8 4 3 Check invitees availability Mi Confirmed Tentativo NN Busy Unknarmn fam Tam dam am Tam 0301113 uss ee ed aa Event Start 0800 AM 0301 13 Auo Select Tirma Eariar Latar Lc aa a SAA Event End 05 00 AM 0301113 ACCA Cancel Figure 8 12 Availability window When opened the Availability window displays information for the day of the event Invitees availability is shown in the grid at the top of the window Tip Change the Event Start and Event End 1f people are busy Alternatively click Auto Select Time to allow WebMail to find a time suitable for all invitees Warning If availability information 1s not displayed for a person their calendar has not been set up to allow checking See Important Calendar settings 62 MIS Webmail Calendar 8 4 4 Saving the event and notifying invitees SOP E save With the event details added and invitees availability checked click to create the event and send email invitations 8 5 View and respond to invitations l invitations oe ee Click the tab to view invitations to events that you ve received Invitations New Event 4 New Task a Print y Refresh Y Calendar Agenda invitations Tasks E w be ee Today P Show Open 1 Accepted 0 Declined 0 Maybe 0 sent 0 04 3013 Tuesday Spo
48. picker click on arrow buttons to move forward or backwards by month 57 MIS Webmail Calendar lt February J gt M T W T F 5 1 2 3 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26 27 28 2012 2014 Figure 8 4 Date picker 8 3 View and Filter Events With the calendar selected today s events are displayed ae oy Calendars Ea im Hes Event ii Now Task Print ry Ragfresh Y dd 4 Ge 5 Hele T l Agenda Invitations Tasks z a Today P gt My Calendars 2013 Sport Events Subscribed All Dany 1 PM 4 February b 5 M T W T F 5 1 2 3 a 5 6 7 B 5 10 411 12 13 14 15 16 17 18 19 20 21 22 23 APM 24 26 27 28 5 PH 2012 2014 a Mail a 6 PM 7 Address Book iia Options Figure 8 5 Calendar events e Currently selected calendar ay Gy Er Eye My Calendars sport Events Subscribed Figure 8 6 Selected calendar e Today s events 58 MIS Webmail Calendar 02 00 PM Netball Training Figure 8 7 Today s event F Y to filter events by title Enter part of an event title in 8 4 Create an Event Creating events such as meetings 1s straightforward Click New Event and follow the steps in the next sections 8 4 1 New Event window The New Event window 59 MIS Webmail Calendar Calendars Now Event ll Save 7 Attach FS Recurence M Reminders 4 Time Zone XK Cancel Title Calendar Sport Events All Day Start 02 25 13 03
49. rts From Training User When Tue 04 30 13 11 30am 12 30pm Can you attend About Yes maybe no Testing User Where sa amp Delete Figure 8 13 View invitations Click on an event in the Event Title to get more information about it Choose your response to the invitation yes no or maybe This will automatically email the event s organiser your response 8 6 Important Calendar settings WebMail gives you control over your calendars and others access to them Ge Y ey With a calendar selected click and select Calendar Properties to manage the calendar properties 63 MIS Webmail Calendar Calendar Name Description Include in Free Busy Lookup Timezone Australia Brisbane GMT 1000 Colo Calendar URL https Mebmail eq edu aufwc svc calendarfant Figure 8 14 Calendar properties To share a calendar select the calendar then click Es y and select Share Calendar Share Calendar User Access Permissions f f Figure 8 15 Share calendar 8 7 Using the Calendar s Task features The calendar s task feature lets you manage tasks such as weekly reports timesheets and other to do items 64 MIS Webmail Calendar 8 7 1 Managing tasks in the Tasks tab Tasks Click the button to see current tasks status Tip If you ve read the section on how to View and Filter Events the Tasks screen will look familiar Tasks New Event sip Now Task aa Print rs Refresh Y Ca
50. s does not contain the characters you enter For example a subject line of Your account details on an incoming email contains account but does not contain bill e is equal to is not equal to tests for a full match A subject line of Your account details would fail if compared using is to the test words Your account e Begins with Ends with tests the start or end of a line against the characters you enter A subject line of Your account details would match if compared to You in a begins with test Tip It is also possible to filter emails by size This may be useful if you receive emails containing large music or image files from a variety of sources and want to divert these emails to a specific folder e Select Move message to and choose the folder to receive filtered emails e Discard the message is important It tells Convergence to delete filtered emails completely Typical use is for unsolicited spam email Click Save Filter to put the filter settings into effect 9 2 5 2 Delete a filter To delete a filter choose Options Mail Local Account Mail Filters Mail Filters Filter Name Enabled New Filter Discard Spam a Edit Filter Delete Filters Move Up Move Down Figure 9 5 Select filter 12 MIS Webmail Options 1 Select the filter s to delete from the list on the left 2 l Delete Filters l Click then click OK in the displayed dialog to remove the filter s Note To disable
51. s sent from within EQ will be accepted i e messages from tuserl eg edu au or tuser2 ged gld gov au will be accepted whereas messages from test_acct hotmail com will be rejected e Closed Only members of this group may send to this list Restricted Only the selected members may post to this group 4 Group Members Displays a list of members of the group They may be from different schools This list may also contain email addresses and dynamic groups Note Mailing group names must be unique within each school If a group with the same name already exists in the directory an error message will be displayed 5 2 3 Mailing Group Settings Usage 5 2 3 1 Description Edit the description as needed Mailing Group Settings Group Name AccTestGroup Group Description Test Group for Ace Sending Options Figure 5 7 Description 5 2 3 2 Sending Options You can change the sending options using the option bar Selecting I will reveal aList Builder to add restricted members Adding users to this list will automatically add them to Group Members Conversely removing that user from the group members will also remove them from Restricted Users 32 Group View Sending Options Open EGONY Closed Restricted Membe 2 Figure 5 8 Sending Options Click Save to confirm the changes 5 2 4 Group Members Usage Edit Mailing Group Feedback Group Members student Filtering fstud126 O S
52. t the group to be deleted 53 Cancel MIS Webmail dy y Q Ed El Personal Address Book Group Example Figure 7 26 Select group 2 Click Xx and to delete the group 3 A confirmation window will show up as shown Are you sure that you want to delete this group Delete Cancel Figure 7 27 Confirm group deletion Click Delete to confirm the deletion Tip Deleting a contact group deletes the group definition only not the group members 7 10 Phishing Emails Phishing emails are a form of deception aimed at stealing your valuable personal information such as bank details or usernames and passwords MIS users have recently been targeted by these emails and accounts which have been compromised as a result have been used to send large volumes of spam resulting in interruptions to email services on several occasions Due to this it is vital that users of the MIS know how to identify potential phishing emails and understand the importance of acting responsibly if they receive one 7 10 1 What does a phishing email look like Phishing emails may take a number of forms however the majority of those received by MIS users pretend to be from an EQ support team These emails as shown in the example below attempt to get the user to respond with their MIS username and password 54 MIS Webmail Subject Dear Eq Edu Au Account User Date 10 01 AM lo muser6 dev eq edu au Prom Michael Ward Dear Eq E
53. tement online Cancel Figure 10 9 Uncheck Try to get e mail settings automatically from the Internet 79 Mobile Email Click to continue 4 From the Drop down box select nternet e mail i Messaging E mail Setup Your e mail provider Select your provider Select vour provider nternet e mail Exchange server Previous Figure 10 10 Internet e mail Click to continue 5 Enter your MIS name as it appears in your MIS account Then enter an Account display name this is only the name that your mail account will appear as under Messages 80 Mobile Email r Messaging E mail Setup Your name Example Kevin Cook Account display name The name For this account on this device Previous Figure 10 11 Enter MIS name Click Pr to continue 6 Incoming mail server is imap eq edu au 81 Mobile Email i Messaging E mail Setup Incoming mail server TF unsure check with your provider to get POPSIMAP settings Account type EE Previous Figure 10 12 Incoming mail server Click to continue 7 Enter your MIS User name and MIS password 82 Mobile Email pj Messaging 3G EA a E mail Setup User name testname Examples kevinc domain kevinc kevinciWcontoso com etc Password EEE EE E E E E H HE Save password Previous Figure 10 13 Enter MIS User name and password Click Pr to continue 8 Outgoing
54. ttp www eq edu au public db Documentation html http www eq edu au public db Documentation html 3 7 PHP Errors Dialog This feature enables users who have website to view the PHP Error logs for their personal website 3 7 1 Access The dialog can be opened by clicking on the My Website button and then the PHP Errors sub menu in the action grid from the Home View My Website Figure 3 29 My Website action grid item 23 Home View Figure 3 30 PHP Errors menu item 3 2 Overview This dialog displays the PHP error log for the users website PHP Errors Feedback Figure 3 31 PHP Errors dialog 3 7 3 Usage Messages will be loaded automatically Click w to refresh the page 24 Chapter 4 School View 4 1 School View Overview The School View 1s displayed when the user clicks on the school link in theHome Entity View The following screen shot shows theSchool View ul Logout Queensland Government Department of Education Training and Employment Quota 0 MB 12 MB 0 Last Login 2013 03 05 10 42 AM Managed Internet Service Portal user another Home MIS Webmail Help Feedback 0 0 Groups e E WebCentral Management 5 JA school Additional Centre Codes None Found Mis Administrators Test User utest1 School Bookmarks Content Filtering Apple Computers 234 Khan Academy ye tes da Copyright Disclaimer Privacy Acceptable Use Policy The State of
55. vernment Gateway http www qld gov au http www qld gov au Logging in 2 4 Logging in to the Managed Internet Service You must enter a MIS ID and Password in the Managed Internet Service Login screen Figure 2 3 MIS login 1 Enter your MIS ID in the MIS JD field 2 Enter your password in the Password field 3 o Login Click r If login is successful the MIS Home View is displayed If login is unsuccessful the following message will appear This is a restricted Access Service Authentication failed username or password incorrect return to login Follow the return to login link and try again 2 5 Login problems Note If you need help logging in please contact your school s MIS Administrator 2 6 Logout To leave MIS click the Logout button You ll find this at the top right of the screen Logging in Logout Department of Education Training and Employment Quota 0 MB 12 MB 0 Last Login 2013 03 05 1 26 PM user another My Groups a user another auseri0 WebCentral Management webe staff 09090908 nonteaching home A A _ _ AAAAAAAAAAAAAHAAAAAAAAAAAAAAAAAAAAA lt A lt A lt lt HHN gt gt Figure 2 4 Logout button Chapter 3 Home View 3 1 Home View Overview The Home View is displayed when the user first logs in and can be navigated to at any time by clicking the Home button in the Widgets View Home W Figure 3 1 Home button The
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