AROC Online Services (AOS) User Manual Understanding Your
Contents
1. tab Mode of episode start is not provided or is invalid R119 If you re using AOS to enter your data this item can be found in the Episode Start and Clinical tab UNIVERSITY OF 2 CAROC WOLLONGONG d australasian rehabilitatior outcomes centre 5 en en t ahsri australian health services research institute First Direct Care Flag Missing or Invalid R115 E102 If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab Interpreter Related Data Items Missing or Invalid R107 108 E101 If you re using AOS to enter your data this item can be found in the Episode Start and Clinical tab Errors with Accommodation Carer Status and Services Received prior to impairment R114 If Accommodation prior to impairment is entered as Private Residence then Carer status prior and Were any services received prior must both be answered If Were any services received prior is answered as yes then at least one service must also be answered with yes and all services must be answered with either yes or no If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab Employment details not provided incomplete or invalid R115 Employment status prior to this impairment must be answered If it is answered as Employed and episode end mode is answer2. Check that relevant acute episode date is not available B332 sssscccsscssenees 13 Member Number not provided or invalid B333 sssssssssceeecceccssssssseeeeceecseeeees 13 UNIVERSITY OF 222 AROC WOLLONGONG OO australasian rehabilitatior outcomes centre H en en t ahsri australian health services research institute Colour Coded Errors ARed Errors Red errors are caused by either invalid e g out of codeset or missing data in an AROC data item These errors need to be fixed If you re using AOS Data Entry to enter your data simply change the data item to show the correct value and then save the episode If you re using AOS Data Upload to enter your data you will need to make these changes in your database and then re extract and upload your data ABlue Errors Crosschecks Blue errors are reported in your data audit whenever the audit process finds unusual combinations of data items in your submission Data will be accepted with blue errors into the AROC live data Crosschecks listed in your data audit should be reviewed to ensure they are correct Do not change your data just to make blue crosschecks disappear Aorange Errors Orange errors are new to AOS and reported in your data audit when there are two episodes for a particular patient with conflicting dates These errors need to be addressed in the same fashion you would address red errors Error Types Missing Data Item
3. Your data audit will have missing data listed if any of the AROC data items have not been collected Missing data will continue to appear until they are entered Most missing data will be considered a red error Invalid Data Item Your data may be deemed as invalid for a number of reasons e The value has been entered in the incorrect format i e a number is entered where text is required or text is entered where a number is required e The date has been entered that is not in the format DD MM YYYY e The item has been entered outside of our codeset For example we record the item for gender as male 1 female 2 and if you have entered a value of 7 this will be deemed invalid e The data item is too long UNIVERSITY OF 222 AROC WOLLONGONG OO australasian rehabilitatior outcomes centre i we t ahsri australian health services research institute Specific Error Specific errors are the errors that look at the items in your data and calculate if an item doesn t fit with the others Specific errors can be either blue or red and cover all areas of your data Some examples are e Dates are out of correct sequence for example episode end date is before episode start date e No delay in episode start has been selected yet the time between rehab plan established and start date is longer than a day Understanding the data items If you are unsure about what any data item is meant to be recording or how it should be entere
4. FIM start date is expected to be on or before MDT rehab plan date Check both of these dates to ensure they are correct If you change either of them ensure that your other dates are correct as changing one of these dates could cause other conflicts If the entered dates are correct do not change them If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab Unusual Patient age B303 The patient is unusually young or old check the DOB to ensure it has been entered correctly If you re using AOS to enter your data this item can be found in the Edit Patient screen Inconsistencies between Funding Source and Health Fund Other Payer B304 Health fund other payer need only be entered if the funding source is Private health insurance Workers compensation or Motor vehicle third party personal claim Ensure these items are all entered correctly If funding source Private health insurance then Health fund other payer should have a value between 001 and 092 or 999 If funding source Workers compensation then Health fund other payer should have a value between 401 and 418 or 999 If funding source Motor vehicle third party personal claim then Health fund other payer should have a value between 601 and 616 or 999 If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab Unexpected delays prior to Epi
5. dates to ensure they have been correctly entered do not change if they are correct If you re using AOS to enter your data these items can be found in the Impairment Specific tab Check that relevant acute episode date is not available B332 Was there an episode of acute care within three months preceding rehab If not there is no date to enter and this is fine If you re using AOS to enter your data this item can be found in the Episode Start and Clinical tab Member Number not provided or invalid B333 Member Number is not part of the AROC dataset The ability to enter it is provided for those facilities that need to submit AN SNAP HCP extracts Member number need only be entered if the funding source is Private health insurance Workers compensation or Motor vehicle third party personal claim Ensure these items are all entered correctly If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab 13
6. AROC australasian rehabilitation outcomes centre AROC Online Services AOS User Manual Version 3 0 September 2014 Understanding Your Data Audit ale i t ahsri australian health services research institute UNIVERSITY OF WOLLONGONG A ahsri australian health services research institute UNIVERSITY OF zz AROC WOLLONGONG Kach australasian rehabilitatior outcomes centre Table of Contents Colour Coded EENEG P A I AREE AEE A E EE EET ec A EE EE AEA E 1 ABlue Errors Crosschecks cccscssssscsssssssssscssscssscscssscsssssssssssssssessecssscscsescsacessseesssssaneces 1 Aorange d de CT 1 dree EL Missing D ta It M isis secccvecssntessscetececsseceescevedicscsnntssedsaedeve suntsssasedcerecnntesdeseedervcnsutidessudvercusnd sszasesxe 1 EU H Data NC a a T T A 1 Specific ErrOY sicecccsssssssssicecccssssessssiavescsossosssssaveccsasbonsssvave cess ossesssiaveseesossssassiivecssosasssssixeoscsooosnssseve 2 Understanding the data items o ueegdegt Geteste eg geg 2 Errors ENO AVEO BEN 2 Unable to Upload eioan EAE EONENNEK 2 Errors with Upload File EIOZ ap gegegbt enert 2 OFANGE ERP ONS siciccscccssscccssicccuecevecccetscccececsedeccsvesdeceesssteccssssctessssscceetesctecs eseccsesesteessssttecexesterstsssets 2 Cross Epmode Errors RIAA E 2 E Be sisevessccsssasscacencenstessaceiddencosnasssessaanhassndassadssadasnansddswessanddneanbasvistnsaunnnasesdecednnannnabevanacsunne 3 Patient Missing or Inv
7. alid Data Items R101 3 105 106 107 108 P100 3 Important Reference Data Items Missing or Invalid R100 101 E100 ccseceeeee 3 Pre Episode Dates out of Sequence Invalid or Missing R112 R104B 008 3 In Episode Dates out of Sequence Invalid or Missing R117a R125a R1040 5 Geographical residence of patient and or postcode is not provided or is invalid R109 Funding source and or health fund other payer is not provided or is invalid R110 5 Time since onset and or relevant acute episode date not provided or invalid R118 5 Errors with Start Delay and or Start Delay Reasons R113 sccccssssssssserseeceeeeeeees 5 Mode of episode start is not provided or is invalid R119 ccccccssssssssseeecceeeeeees 5 First Direct Care Flag Missing or Invalid R115 E102 ccsccsscesscessceescesscesceesceeees 6 Interpreter Related Data Items Missing or Invalid R107 108 E101 ccscesseeees 6 UNIVERSITY OF AROC WOLLONGONG australasian rehabilitatior outcomes centre als ahsri australian health services research institute Errors with Accommodation Carer Status and Services Received prior to impairment Errors with Accommodation Carer Status and Services Received During ambulatory LE RE 6 AROC Impairment Code not provided or invalid R121a R123a E103 c0000 6 Errors with Comorbidity interfe
8. d you should refer to the AROC data dictionaries The data dictionaries provide detail on each of the data items in the AROC data set and how they should be entered They can be found at https apps ahsri uow edu au confluence display AD AROC Data Dictionaries Errors Explained Unable to Upload Errors with Upload File E107 This error denotes a critical error with the upload file being submitted The cause of this issue is either e The facility ID in the reference file is not entered or is invalid Check you are using the correct value e There are an incorrect number of items in your data upload To fix this you will need to review your data file and compare it with our specifications in our data dictionary Orange Errors Cross Episode Errors R144 This is the only orange error and denotes a date conflict between two episodes for the same patient Episodes with different Pathways may only be concurrent in special cases Pathway 1 during 2 or 3 and Pathway 6 during 4 or 5 If the two episodes don t follow this rule and have dates that cross over you will receive this error To fix this review the episodes that are referenced and amend the dates as necessary If it is a case of two episodes with the same dates simply delete one of the episodes ale t ahsri australian health services research institute WOLLONGONG Bee australasian rehabilitatior outcomes centre UNIVERSITY OF AROC Red Errors Patient M
9. d initiatives treatment specifying program goals and time frames which has been established through multi disciplinary consultation and consultation with the patient Record the date the multidisciplinary team rehabilitation plan was first recorded If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab amp Rehabilitation Program tab 10 UNIVERSITY OF zz CAROC WOLLONGONG d australasian rehabilitatior outcomes centre ale t ahsri australian health services research institute Unexpectedly long delay between date clinically discharge ready and episode end date gt 7 days B312 Check that the Date clinically ready for discharge and Episode end date have been entered correctly as the time between them is greater than 7 days If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab amp Episode end tab Inconsistency in delay in episode discharge details B313 This error denotes an inconsistency between Was there a delay in discharge Date clinically ready for discharge and Episode end date Check that all these items have been entered correctly If Was there a delay in discharge Yes then there needs to be more than a day between Date clinically ready for discharge and Episode end date conversely if Was there a delay in discharge No then no mor
10. e than one day should occur between Date clinically ready for discharge and Episode end date If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab amp Episode end tab Inconsistency in comorbidity interfering with rehab details B314 If No is selected for Is there an existing comorbidity interfering with this episode then no comorbidities should be in your data conversely if yes is selected at least one comorbidity must be entered If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab Inconsistency in complication interfering with rehab details B315 If No is selected for Were there any complications interfering with this episode then no complications should be in your data conversely if yes is selected at least one complication must be entered If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab Unusually long length of stay B316 The episode appears to be longer than expected Check the Episode start Episode end and Pathway fields to ensure they are correct If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab Unusually long average length of suspension of treatment gt 3 days B317 Check that Total number of suspension days and Total number of suspe
11. e using AOS to enter your data these items can be found in the Rehabilitation Program tab amp Episode End tab Admission FIM greater than discharge FIM and discharged home B322 If the level of function has decreased more than 15 during the episode of rehab usually the discharge destination isn t private residence Check that the FIM scores and Mode of episode end items have been entered correctly If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab amp Episode End tab Unexpected delay between Episode Start Date and FIM Start Date B323 ACHS Clinical Indicators best practice suggests FIM assessment should be completed within 3 days of admission Check that the Episode start date and FIM start date have been entered correctly If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab amp Rehabilitation Program tab Unexpected delay between FIM End Date and Episode End Date B324 ACHS Clinical Indicators best practice suggests FIM end assessment should be completed within 3 days prior to discharge Check that the FIM end date and FIM start date have been entered correctly If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab amp Rehabilitation Program tab 12 UNIVERSITY OF zz CAROC WOLLONGONG d australasian rehabilitatior ou
12. ed with either Final destination or Interim destination then Employment status post discharge must also be supplied If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab and the Episode End tab Errors with Accommodation Carer Status and Services Received During ambulatory episode R120 This error will appear if episode is in pathway 4 or 5 and there is an error in one of the listed data items If Were any services received prior is answered as yes then at least one service must also be answered with yes and all services must be either yes or no If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab AROC Impairment Code not provided or invalid R121a R123a E103 If you re using AOS to enter your data this item can be found in the Episode Start and Clinical tab Errors with Comorbidity interfering with rehab and or related items R126 If Is there an existing comorbidity interfering with this episode is answered as yes then at least one comorbidity must be selected If you re using AOS to enter your data this item can be found in the Rehabilitation Program tab UNIVERSITY OF 2 CAROC WOLLONGONG d australasian rehabilitatior outcomes centre we t ahsri australian health services research institute Errors with Complications in
13. episode as well The following images present the expected sequence the dates will be entered Date Referral _ A ssment clinically Episode date date ready for begin date rehab care Date episode start FIM aber UNIVERSITY OF ansr es services WOLLONGONG research institute Date A ssment clinically Episode date ready for begin date rehab care Date episode start FIM Date A ssment clinically Episode date ready for begin date rehab care Date episode start FIM Date episode start Dale Lawton s A ssment 2 clinically Episode date ready for begin date rehab care Date Date A ssment clinically Episode episode date ready for begin date start rehab care Lawton s AROC australasian rehabilitatior outcomes centre A Da t ahsri australian health services research institute WOLLONGONG australasian rehabilitatior outcomes centre UNIVERSITY OF AROC In Episode Dates out of Sequence Invalid or Missing R117a R125a R104C This error denotes an issue with the order the dates have been entered It checks the dates e Episode start date e Date episode start FIM e Date episode start Lawton s e Date MDT rehab plan established e Date episode end FIM e Date episode end Lawton s e Date clinically ready for discharge e Episode end date Then our system compares them to all the other dates in the episode to ensure they are occurring in t
14. ge details B313 sssssssssseeeceeeseeeeees 11 Inconsistency in comorbidity interfering with rehab details B314 eessen 11 Inconsistency in complication interfering with rehab details TG315l eessen 11 Unusually long length of stay B316 ssssessoesseessossrsessoesssesossesseseseessessssessesesseesee 11 Unusually long average length of suspension of treatment gt 3 days B317 11 Unusually high number of suspensions of treatment B318 sssssssseeeeceeeeeeeees 12 Unusually high number of leave days gt 10 days B319 cccccscccecccecceeceeeceeeceesees 12 FIM scores unchanged with length of stay gt 5 days B320 ccccsssssssseeeecceeceeeees 12 Discharge FIM scores 18 and discharged home B321 ccccsscsssssssseeeecceeceeeees 12 Admission FIM greater than discharge FIM and discharged home B322 12 Unexpected delay between Episode Start Date and FIM Start Date B323 12 Unexpected delay between FIM End Date and Episode End Date B324 4 12 Fewer occasions of service than days seen B325 scsssssssscececceccssssssseeeeccecceeeees 13 Admission Lawton s greater than discharge Lawton s and discharged home B326 13 Amputee specific data items are inconsistent B329 cccccssssssseseeceeececeseeeseeees 13 Check that amputation or post orthopaedic surgery dates have been entered correctly
15. he expected sequence If the dates that are appearing seem to be in the correct order you will need to check the dates that occur prior to the episode as well Please refer to the previous images for the expected sequence of dates Geographical residence of patient and or postcode is not provided or is invalid R109 If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab Funding source and or health fund other payer is not provided or is invalid R110 If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab Time since onset and or relevant acute episode date not provided or invalid R118 Only one of these items is required to be entered You will receive this error if e Neither are entered e One is entered but is not valid e Both are entered not possible if using AOS to enter data and they show conflicting information If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab Errors with Start Delay and or Start Delay Reasons R113 This error denotes an issue with start delay data items If yes is selected for start delay then yes must be selected for at least one of the reasons that a delay occurred and all reasons must be either yes or no If you re using AOS to enter your data these items can be found in the Episode Start and Clinical
16. issing or Invalid Data Items R101 3 105 106 107 108 P100 This error denotes a missing item that is linked to the patient and not any specific episode The items that are linked to the patient are e Date of birth e Is date of birth estimated e Gender e Indigenous status e Ethnicity NZ only e Letters of Name To fix this if you re using AOS Data Entry select edit patient in the data entry screen and you can adjust any of these items to be correct Important Reference Data Items Missing or Invalid R100 101 E100 This error denotes an issue with one of the most critical data items e MRN NHI e Facility ID e Pathway e Episode begin date e Ward Code if reporting by ward These items are the ones we use as points of reference for episodes so they are the highest priority to enter correctly Without these items the patient episode cannot be saved to the AROC database Pre Episode Dates out of Sequence Invalid or Missing R112 R104B This error denotes an issue with the order the dates have been entered It checks the dates e DOB e Date of relevant acute episode e Date of injury impairment onset e Referral date e Assessment date e Date clinically ready for rehab care Then our system compares them to all the other dates in the episode to ensure they are occurring in the expected sequence If the dates that are appearing seem to be in the correct order you will need to check the dates that occur during the
17. ither final or interim destination then Was there a delay in discharge must be answered If Was there a delay in discharge is entered as yes then at least one reason must also be answered with yes and all reasons must be either yes or no If you re using AOS to enter your data these items can be found in the Episode End tab Errors with Episode End Mode Accommodation and Carer Status R128A If the mode of episode end is either final or interim destination then final destination will need to be entered and an interim destination will need to be entered when the mode of episode end is interim destination If Final destination is private residence then the item Carer status post discharge is required to be entered as well If you re using AOS to enter your data these items can be found in the Episode End tab H we t ahsri australian health services research institute WOLLONGONG australasian rehabilitatior outcomes centre UNIVERSITY OF AROC Errors with Services Received Post Discharge R128B If Final destination is private residence then the item Services received post discharge requires an answer If Services received post discharge is answered with yes then at least one service must also be answered with yes and all services must be either yes or no If you re using AOS to enter your data these items can be found in the E
18. ly appropriate then enter 08 08 8888 If you re using AOS to enter your data these items can be found in the Impairment Specific tab Errors with Reconditioning Specific Items R139 41 E106 These items are only required for impairment codes 16 If you re using AOS to enter your data these items can be found in the Impairment Specific tab Rockwood Frailty score not provided or invalid R138a 9a E107 These items are only required for impairment codes 5 amp 16 If you re using AOS to enter your data these items can be found in the Impairment Specific tab UNIVERSITY OF zz CAROC WOLLONGONG d australasian rehabilitatior outcomes centre H we t ahsri australian health services research institute Traumatic brain injury specific date s out of sequence R142 Date emerged from PTA must occur on or after Date of injury and Acute episode date If you re using AOS to enter your data these items can be found in the Impairment Specific tab Amputee specific date s out of sequence R143 Ready for casting date must occur after Injury date and acute episode date Date of first prosthetic fitting must occur after injury date acute episode date and ready for casting date If you re using AOS to enter your data these items can be found in the Impairment Specific tab Blue Errors Date multidisciplinary team plan established out of expected sequence B302
19. nsion occurrences have been entered correctly If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab 11 ale t ahsri australian health services research institute UNIVERSITY OF zz CAROC WOLLONGONG Kach australasian rehabilitatior outcomes centre Unusually high number of suspensions of treatment B318 Check that Total number of suspension occurrences has been entered correctly If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab Unusually high number of leave days gt 10 days B319 Check that Total number of leave days has been entered correctly If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab FIM scores unchanged with length of stay gt 5 days B320 When length of stay is greater than 5 days usually there will be an improvement in FIM scores Check the start and end FIM scores have been entered correctly and the Start and End dates of the episode If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab amp Rehabilitation Program tab Discharge FIM scores 18 and discharged home B321 When Total end FIM is 18 usually the discharge destination won t be Private residence Check that the FIM end scores and Mode of episode end items have been entered correctly If you r
20. pisode End tab Errors with Number of days seen OOS and or staff type providing therapy R130 If you re using AOS to enter your data these items can be found in the Episode End tab Discharge plan available to patient not provided or invalid R132 If the Mode of episode end was Final destination or Interim destination then this item must be supplied If you re using AOS to enter your data these items can be found in the Episode End tab Errors with Traumatic Brain Injury Specific Items R133 These items are only entered for impairment codes 2 21 amp 2 22 Either Duration of PTA or Date emerged from PTA are required If they are both provided and do not match with each other then this will cause an error If you re using AOS to enter your data these items can be found in the Impairment Specific tab Errors with Spinal Cord Dysfunction Specific Items R134 5 E104 These items are only required for impairment codes 4 If you re using AOS to enter your data these items can be found in the Impairment Specific tab Errors with Amputee Specific Items R136 8 E105 These items are only required for impairment codes 5 Date of first prosthetic fitting is required if it is not yet known then enter 07 07 7777 if it is actually unknown then enter 09 09 9999 Date ready for casting is required if it is not yet known then enter 07 07 7777 if it is not clinical
21. ring with rehab and or related items R126 6 Errors with Complications interfering with rehab and or related items R127 7 Leave or suspension details not provided or invalid R131 cccssssssssceeeceeecseees 7 FIM Admission scores not provided or invalid R121 ssssccccccsssssssssseeeeceeeeeeees 7 FIM Discharge scores invalid or not provided Required when Episode End Mode Final OF MACON R22 EE 7 Lawton s Admission scores not provided or invalid R123 scccccsssssssssceeeceeeseeees 7 Lawton s Discharge scores not provided or invalid Required when Episode End Mode Final or Interin RI24 geseent sscawctrsesecssenscesesternervavseuhevoensnrenteneesseitereveess 7 Errors with Discharge Delay and or Discharge Delay Reasons R125 een 7 Errors with Episode End Mode Accommodation and Carer Status R128A 7 Errors with Services Received Post Discharge R128B sssssccccssssssssssseeeeceeceeeees 8 Errors with Number of days seen OOS and or staff type providing therapy R130 8 Discharge plan available to patient not provided or invalid R132 scccsscesceseeeees 8 Errors with Traumatic Brain Injury Specific Items R133 eessen 8 Errors with Spinal Cord Dysfunction Specific Items R134 5 E104 cccccsceeceseceeees 8 Errors with Amputee Specific Items R136 8 E105 ccscccsccesceecceeceeeceescee
22. sceesceeses 8 Errors with Reconditioning Specific Items R139 41 E106 ccssccsscesscesscesceeeceeees 8 Rockwood Frailty score not provided or invalid R138a 9a E107 sceccceeseees 8 Traumatic brain injury specific date s out of sequence R142 cccccccsssssssseeeeeeees 9 Amputee specific date s out of sequence R143 csccccccsssssssseeecececcscssssseesceeees 9 BlUe dE 9 Date multidisciplinary team plan established out of expected sequence B302 9 Unusual Patient age B303 tree ENEE ENEE 9 Inconsistencies between Funding Source and Health Fund Other Payer B304 9 Unexpected delays prior to Episode Start B305 sssssssssssececccccsssssssesceeeceeeneeees 9 UNIVERSITY OF AROC ahsri oes T WOLLONGONG Inconsistency in delay in episode start details B306 ccccccccssssssssseeececeseeeenes 10 Episode End Date is missing but expected B307 ssssssccceccccssssssssseeeceeeseeeenes 10 Inconsistency in services received prior to this impairment details B308 10 Date multidisciplinary team plan established out of expected sequence B309 10 Multidisciplinary team plan established more than a week after episode start B310 GENEE e Eed 10 Unexpectedly long delay between date clinically discharge ready and episode end date gt 7 ays B312 BET 11 Inconsistency in delay in episode dischar
23. sode Start B305 This will appear if there are delays longer than 3 days between either e Referral date amp Assessment date e Assessment date amp Date ready for rehab e Date ready for rehab amp Episode start date You should check that the dates have been entered correctly Do not change them if they are correct If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab UNIVERSITY OF zz CAROC WOLLONGONG d australasian rehabilitatior outcomes centre i we t ahsri australian health services research institute Inconsistency in delay in episode start details B306 This error denotes an inconsistency between Was there a delay in episode start Date ready for rehab and Episode start date Check that all these items have been entered correctly If Was there a delay in episode start Yes then there needs to be more than a day between Date ready for rehab and Episode start date conversely if Was there a delay in episode start No then no more than one day should occur between Date ready for rehab and Episode start date If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab Episode End Date is missing but expected B307 This episode start date was some time ago and usually an end date is known by now Check to see if the start date is correct of if
24. tcomes centre ale t ahsri australian health services research institute Fewer occasions of service than days seen B325 Total number of occasions of service must equal or be greater than Total number of days seen check they have been entered correctly If you re using AOS to enter your data these items can be found in the Episode End tab Admission Lawton s greater than discharge Lawton s and discharged home B326 If the Lawton s score has decreased during the episode of rehab usually the discharge destination isn t private residence Check that the Lawton s scores have been entered correctly and that Mode of episode end items have been entered correctly If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab amp Episode End tab Amputee specific data items are inconsistent B329 These items are only required for impairment codes 5 If Phase of amputee care Prosthetic at episode start during episode or episode end then Prosthetic device fitted should be Yes If you re using AOS to enter your data these items can be found in the Impairment Specific tab Check that amputation or post orthopaedic surgery dates have been entered correctly B330 These items are only required for impairment codes 5 or 8 where Referral date can occur before Date of injury and Date of relevant acute episode Check the
25. terfering with rehab and or related items R127 If Were there any complications interfering with this episode is answered as yes then at least one complication must be selected If you re using AOS to enter your data this item can be found in the Rehabilitation Program tab Leave or suspension details not provided or invalid R131 If Number of suspension occurrences is greater than zero then there must be at least one suspension day entered also If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab FIM Admission scores not provided or invalid R121 If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab FIM Discharge scores invalid or not provided Required when Episode End Mode Final or Interim R122 If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab Lawton s Admission scores not provided or invalid R123 If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab Lawton s Discharge scores not provided or invalid Required when Episode End Mode nal or Interim R124 If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab Errors with Discharge Delay and or Discharge Delay Reasons R125 If the mode of episode end is e
26. the end date is missing If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab amp Episode End tab Inconsistency in services received prior to this impairment details B308 If Were there services received prior to this episode is answered with No so all of the services they could have received should also be answered as No If answered Yes then at least one service must be answered Yes If you re using AOS to enter your data these items can be found in the Episode Start and Clinical tab Date multidisciplinary team plan established out of expected sequence B309 Lawton s start date is expected to be on or before MDT rehab plan date Check both of these dates to ensure they are correct If you change either of them ensure that your other dates are correct as changing one of these dates could cause other conflicts If you re using AOS to enter your data these items can be found in the Rehabilitation Program tab Multidisciplinary team plan established more than a week after episode start B310 ACHS Clinical Indicators suggest best practice is for MDT rehab plan to be established within 7 days of the episode starting Check that the episode start date and MDT rehab plan date are both correct do not change if they are correct A multidisciplinary team rehabilitation plan comprises a series of documented and agree
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