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USER MANUAL - Beilby Beilby OPRA Group

1. INTERNATIONAL GENESYS USERAMANUAL for Windows INTERNATIONAL GENESYS USER MANUAL for Windows CONTENTS Chapter 1 GENESYS INTEGRATED ASSESSMENT SOFTWARE MOI parara aran aa Sieh eta decena 5 SS A E 5 Overview Of GeneSys Control Screen oooo ooooocooococa o 6 Chapter 2 GENESYS RESPONDENT GROUP SCREEN lt lt lt lt lt 01 Fhe Respondent MOOG 2 ty fad ciel ican he ER sr ERE BERNER DE oe saat 7 Overview of the Respondent Screen ccc eet teens 7 Creating a New Respondent Record 0 ccc cece eet e eens 8 Searching for an Existing Respondent 0 cece eee eee eens 9 Delete a Respondent from the System 1 cece eee ees 9 Moving through the Master Table avout saeored yr eed adins 9 Extended Detalls irin rr E ne 10 MOLES dormir dra dado Ena 11 O EGL NREN 11 AS O 12 ANSWEL Nero iaa ds 12 RAW CUE raa EDEN eter A 13 A a ED ag ee es Md a ce ee EGERN 13 A E eee 13 A A ER E RE RR eS 14 Tie Ghoul MOES as usa cara rad dde dip dida 15 A are LES DE ORD a E GROR Satine oe 15 Adding Members D AGIOUD anar Sioned eee EAN 15 Deleting members from a Group oooooocoooocor nes 18 BYE St Tee RET ro DT eras tratada ea adas 18 Baten Dad PUE an eed se diag ate 18 OS te too pa od ds ai oras 19 E aka SEERE e EDER SETE PSR Cea 19 Data Input from a Bitmap Scanner sa crariiads toba 20 Ghapter 3 NORMS 570 f FEET LEDE bee tan eee aes 26 Ov
2. umerical Hal a DIP Short Report i om selection Click on the generate button to Credits C1 436 C2 250 Record 27932 of 36500 y complete this process Once the report has been generated it will display in your rtf compatible word processor Once the report or reports are displayed it is possible to edit or print them Printing is car ried out in the usual manner by clicking on the File menu then Print or by clicking on the printer icon both options are standard print functions On exiting your word processor you will be returned to the GeneSys report screen and are then able to generate additional reports as required 14 Genesys 3 User Manual THE GROUP MODE A powerful feature of the GeneSys system is the facility to create subsets of the data held on your master table These subsets are called Groups Group functions provide the user with a number of facilities related to the batch processing of assessment data collect ed on a number of respondents Enter the Group mode of the Respondent Group Management area by clicking on the Group button at the bottom of the side tool bar Displays all the group members allows creation of deletion of groups Allows reports to be generated for a group in batch Creating a Group To create a new group click on the Add Group icon Enter the name to describe the group and click on the tick to register the group
3. CUSTOMISATION OF REPORTS Reports contained within the GeneSys3 sys tem have mostly been designed in a modular manner based on sections which can be organised to your own requirements Sections may include the main narrative sec tion the profile charts interview prompts and the various derived styles such as manage ment team roles Most measures are provided with an extended report which con tains most available sections for that measure In addition many include a feed back style report which is written in the second person in a form that is designed for respondent use All the sections of these reports may be combined by the user to con struct a specific report tailored to particular circumstances cl 16PFi Form C Standard gt Once you have selected the Report Definition option you will be presented with two list boxes The list box on the left presents all the reports available on your system and the box on the right the sections of your new or to be defined report 41 Genesys 3 User Manual Report Sections Available 15FQ Extended 16PFi Form C Standar a Ho Break After Line Break e Alter T Hew Page After To add a new report click the Add button and enter your new report definition name As this is the name that will be displayed when prompted for reports on respondents to avoid confusion make the name as mean i
4. sme rl ol in which activities related to single respon LI eee Ben alas Details Age 25 Sex Female v SAT dents are carried out The respondent screen Poe m A is used for inserting personal data altering AA and viewing personal amp test data entering e Chea ee test data administering tests and printing bi Ca reports on an individual respondent orm Respondents on your system are held in order MAS E of surname and the respondent screen will default to the first respondent listed CI 437 C2 250 Record 27736 of 36264 A Overview of the Respondent Screen At the left of the respondent screen six main options are displayed a ik Extended Notes Summary Test Entry Attributes Reports Details Add any notes Data Capture test Select system or Produce reports Displays all the added to the Inspect all the data via raw user defined on the respon main respon respondent s respondent data score or item bio data forthe dent s results dent details record held in the data response data current respon including the base including MPut or dent system attrib the user attrib on screen test utes utes and the Ing activity log To leave the GeneSys respondent screen and return to the GeneSys control screen click on the Exit button 7 Genesys 3 User Manual Move to the Add a new record Delete current first record to the GeneSys record in the database NB This is GeneSys irreversible y Move Select th
5. x Cancel 25 Genesys 3 User Manual REPORT OPTIONS When selecting System you will first be pre sented with the Report Options that will allow you to alter various items of information con cerning the way in which reports are displayed Customer The client name is the one used to head the produced reports and is typically the compa ny name Font Size The preferred font size it is advisable to leave this as the default or smaller as report graphs may not fit on a single page Should you wish to change the font size please test print or print preview to ensure that the for matting is OK Font Name The preferred font type Should you wish to change the font please test print or print pre view to ensure that there are no formatting problems Margins Allows you to set the Left Right Top and Bottom margins displayed in either metric or imperial measurement whichever is set The defaults are advisable Should you wish to change the margins please test print or print preview to ensure that there are no format ting problems Logo Allows you to locate your own logo which will then appear on each report Logo Width Height Align Allows you to adjust the size and alignment of your logo Please test print or print preview to check size Word Processor Provides the option to set the respondent name and page number in the header and footer respectively Respondent Reference Allows you to set t
6. 372328 30 At stage two you will need to contact Psytech International or an authorised distributor who will ask you for these codes and will issue you with a credit update authorisation code to transfer the required number of credits Enter these six letters into the Authorisation Code box and click Update If you made a mistake in entering the code you will be asked to type it in again In the unlikely event that you enter the code wrongly three times the update operation will be aborted and you will need to go through the above procedure again Should your system contain applications that use another counter for credits you will need to resume the credit procedure this time indicating from the first screen the counter you wish to update Genesys 3 User Manual Your supplier keeps an automatic log of the number of credits that have been transferred and received and once the credit update has been successfully completed you will be sent an invoice for the appropriate amount You should ensure that a stock of credits is always kept in the event that you are unable to reach your supplier REMOTE ADMIN SCREEN To continue functioning the GeneSys remote Genesys 3 Mi questionnaire administration system described in below will periodically require E E A an unlock code which is generated in the FASSONT Remote Admin section of the Setup menu Enter the code issued by the Remote Administrator software
7. MRT 2 OK Enter data for Michael Mouse MAT2 OK Credit Cost 3 Er El Deleting a Group To delete a group that has been saved select Delete icon trash can from the top Menu BATCH DATA INPUT lf you have data on a group of respondents you can process them as a batch First cre ate the Group Management screen as described above From the Group screen click on the Respondent tab to enter the respondent screen When you create a new respondent you will be prompted to add the name to a GROUP before creating the record Once the record has been created the only way to add the respondent to the group will be by using the simple filter method described above Once all the records have been created and assigned to a group return to the Group Screen and select the DATA ENTRY option Once selected you will be prompted to enter test scores in either raw or item response form Highlight the test s for which you have results and click on the Proceed button You will be prompted in enter the results for each respondent in the group and once complet ed you will be presented with a transaction summary Genesys 3 User Manual REPORTS Once you have collected or entered data on the same measures for a group GeneSys3 can produce reports for all the members of the group simultaneously These reports can be standard individual or dedicated group reports A group report is a single document that combine
8. User Manual PICK LIST The Pick list has a similar function to the user defined attribute but for any given _ S i La respondent record only a single parameter may be assigned Pick List items can be A LE used to identify a particular group of respon dents for example by customer location department cost centre etc Pick list items are added and deleted in the same way as attributes described above NOTE If you delete an item from the picklist that item will automatically be removed from the records of all respondents using that item Y OK x Cancel When you delete a pick list item it will be removed from all respondent records possessing that item set SYSTEM Click on the to reveal the details of all the pwns EJ Abide E pact tests batteries reports and norms that are G System R Remote Admin PR Credits Dongle El Reports resident on your GeneSys system 15FQ 16pf i Details Batteries ie Form C us cea Ltd ar Reports a pi Short Name 15FQ Norms Clerical Spelling Clerical Verbal i i CONCEPT redit Costs Use the scrollbar to the right of the display Filing eRe am z i General Abstract Rez screen to display more information Where General Numerical Re Questionnaire 4 available it will be possible to display the y technical manuals for a test by clicking the pie pala Mechanical Reasonir View Manual button You will need to have A
9. view To add to the norm click on the Add to Norm button Scores can be added to a norm either from the entire database or from a specific group already specified within the Group Area of GeneSys3 Editing a Norm When you select the general view you will be able to edit SD norms in the same manner as they were entered Please note that some SD norms provided with the system may be closed and can therefore not be edited Norms created using the Frequency format cannot be edited 23 Mean 5D 0 00 0 00 Update From C Entire Master Table Y OK Grou ocios recono IE ooe Use Filter Genesys 3 User Manual Viewing the Frequency Histogram GeneSys has the facility to generate a fre quency histogram for a specific test norm group in relation to a particular dimension To view this histogram select the Frequency Histogram view and select a dimension New 4 Edt Delete z 16 Z im Bys 15FQ Random Sample FM Viewing the Norm Table By selecting the Norm Table view GeneSys will create a sten or stanine norm table for any Frequency norm 01234 SB 7 6 9 1044 129543 14515 AG A7 16 19020 212223024 Raw Score Viewing the Details O TEESE For norms created within the GeneSys3 sys tem further details are available Details me include a breakdown of the norm group by E age sex and any other biographical data th
10. a respondent s record Once set attributes are used for the purpose of finding individual respondents or groups of respondents with particular spe Clalisations or combinations of skills For example you may wish to be able to search in the future for all people who can offer a foreign language or who have a PhD and so choose to specify these attributes You may wish to create a norm of all gradu ate recruits who successfully completed the graduate training programme To set up an attribute header highlight Attributes in the attribute display window and click on the Add button Enter the Attribute header and click on OK To add the attribute content highlight the attribute header in the attribute display box and click on Add Click on the first empty cell in the matrix and type up to a maximum of twenty characters It is advisable to restrict the length of the attribute category as it may not be visible on the display When you have finished making alterations to the attribute list click on OK to save or Cancel to quit Attribute headers and attributes may be renamed or deleted by highlighting the item to be deleted and clicking on the delete button When you delete an attribute it will be removed from all respondent records a possessing that attribute If you rename an attribute it will be reassigned to all records possessing the attribute in its original form Genesys 3
11. button to be assisted in 2 this process A C User Attributes for export Four categories of data may be exported Personal details Raw scores Item responses and User Attributes The system attributes are Cunent Data Location C Program FilestGenesys 3 contained within the Personal detail options First use the mouse to check the Personal details you wish to export You may select as many items as you wish When you have ticked all that are required click on the next category to select the tests for which you require raw score data to be exported Continue with the same process for the item responses and User attributes Once all the information has been selected for export click on the Export button to commence the process BACKUP RESTORE Backup The GeneSys3 respondent database is at the basis of the system s operation If the data becomes corrupt or is accidentally deleted the system will not be able to function prop erly It is for this reason that you are advised Save backup filename as to back up your databases regularly Genesys Data Management Fle Backup Restore Elo Backup of 20 March 2001 Browse To backup a database choose Backup from the side menu and indicate the name and location by clicking on the browse button APP By default GeneSys3 will save the backup file to its working directory It is recommended that you retain at least two backups of your main database in diff
12. first name and surname Merge with selected record 5 Do the same for all future duplicates r without prompting For merging and oo C Replace selected record Merge with selected record If the records Sse ss nen tsoa michingiecod as ea belong to the same respondent but they rep Joa Mt resent results of different measures perhaps completed at different times Replace selected record If it is your judge ment that the record being imported is more up to date than the existing record on the database Create as new record If the duplicate pre sented corresponds to a different respondent Skip record If there is an exact match and you decide against importing the record If you wish to proceed with the entire import using the same options check the box Do the same i This process is irreversible Always backup your database before importing fresh data 35 Genesys 3 User Manual EXPORT GeneSys3 supports a wide range of export formats providing very flexible output possi bilities GeneSys Export gse The gse is the GeneSys3 native format and will contain a complete set of necessary database files including respondent s attributes raw and item scores notes and group data It is pos sible to export the entire database or a selection of records associated with a group Delimited Text File This function allows you to export selected portions of your GeneSys master ta
13. is necessary GeneSys allows you to anonymise respondent records once they are out of date This option may be preferred over deleting respondent records as it would still retain all the associated test scores for use in later validation The Anonymise function will either apply to the entire database or to a group of respondents created in the group area described above This function replaces the first and family name of all the selected respondents with the word ANON Other identifying data fields e g employee or National Insurance number will be retained but may be replaced in the using Group Assignment function described above Genesys Data Management Anonymise Data This procedur respondents wi are advised to e will replace the first name and family name of the chosen ith the word ANON The procedure is irreversible Users make a backup if there is any possibility of error Anonymise all respondents Optimise Database Files This procedure reformats Genesys database files to make sure they are in the most efficient format for access which can lead to an increase in erformance Please note that this process should not be carried out if any other users are logged into the current database i Once executed this process is irreversible so ensure that you have backed up you database if there is any possibility of unintentionally erasing records that are needed in their entirety Optimis
14. or CD ROM drive click Install 2 The following software can be automatically removed by e Windows To remove a program or to modify its installed components select it from the list and click Add Remove Indeo software lomega Software Style Personal Makeover Jungle E Printing 1 2 0 4 LANDock driver 1 00 LiveReg Symantec Corporation LiveUpdate 1 6 Symantec Corporation Da Add Remove OK Cancel 50 Genesys 3 User Manual APPENDIX B KEYBOARD USER S GUIDE This manual assumes that the GeneSys3 sys tem is being used with a mouse and that the respondent completing a test on screen will be using the keyboard However it is possible to access all GeneSys options using the key board alone In addition it is assumed by default that respondents completing ques tionnaires on screen will use the keyboard This is to maintain standardisation which is not possible given the variety of mouse con figurations that exist Consequently instructions for mouse use are omitted from instruction screens for all Psytech tests Should you or your organisation wish to stan dardise your testing practices using the mouse as the primary input device alterna tive instructions screens can be supplied 51 To use GeneSys without mouse support you will notice that by pressing the lt TAB gt key on the keyboard different options will become active Once active you can press the lt ENTER gt key
15. 4 El El El El 7 0000050 50000050 200000 Test Entry In Respondent mode data can be entered into GeneSys from paper pencil adminis tered tests or from on screen questionnaires Select Test Entry form the side toolbar Three methods of data entry are offered to you Answer Sheet Raw Scores or On screen You have the option to display complete test batteries or elements of batter les by checking the Show All Battery Elements box Which ever option you select you will be pre sented with a list of all tests which are available in the data entry mode chosen Highlight the test or test battery and click on the Proceed button Answer Sheet If item data entry is selected an on screen answer sheet is provided Either the number keys on the top of the keyboard or those on the numeric keypad can be used to enter data If the numeric keypad is chosen the Num Lock key must be on before these keys will work It is also possible to enter the data with the letter keys with A 1 B 2 C 3 etc If a mistake is made in data entry the up amp down cursor keys can be used to move backwards and forwards within the answer sheet Pressing the correct key while on the incorrect item will correct it When you have finished entering the data click on the Yes button to save your items Clicking on the No button will abandon the screen without saving an
16. R NORM To create a new norm select click the test you wish to create edit a norm for Select Frequency if you plan to use GeneSys resi dent data and SD if you have external information in the form of mean scores and standard deviations of for the test dimen sions Add the sample size at this stage to avoid having to enter it later The sample size will not be accepted for Frequency Norms as these are generated from data held in the GeneSys system Clicking on the OK button will create an entry to the norm list for the norm category you have specified Cancel will exit without saving your work Once created you will be prompted differently depending on whether you selected frequen cy or SD norms Genesys 3 User Manual Creating SD Norms Once the norm information has been entered you will be presented with a table displaying the dimensions sample size mean and SD as follows Dim YACU YACATT Sample Size If you already entered the sample size it will be displayed For each dimension the values for the specified sample should be entered Highlight the box and enter the value You can move to the next box either by clicking it with the mouse or by using the arrow keys once you have entered the appropriate value Creating Frequency Norms Frequency norms can only be created from data that is resident within the GeneSys data base Once a blank norm table has been created it will be displayed in the general
17. Remote Questionnaire Administration GS3RQA software will administer the ques tionnaire or test battery that has been set up in the configuration program If you are using GS3RQA for the first time you will be prompt ed for a release code The release code is available from the main GeneSys3 Setup menu and for security reasons is also required every 60 days or after 50 respon dents have completed the battery or whichever comes first The process of gen erating this release code is detailed in the Setup section of this manual Once a valid release code has been entered you will only be prompted for the main pass word which is shared with the GeneSys Remote Questionnaire configuration program Once the password has been entered the respondent can now enter his her details and click on the Proceed button to commence the test On finishing the respondent will be present ed with a screen requesting that the administrator be called The administrator will then press lt Alt gt F1 and the respondent s details and test results are saved in an individual file on disk FAIGS3RQA Password Required MEE Xe ove RI Genesys Remote Questionnaire Administrator Eg Details Family Name hd v First Name Title Mr Sex Mov Reference Note No credits are required for the remote administration of a test The credits Will be deducted when the test results are imported into GeneSys Genesys 3 User Manual G
18. Se Type the name of a program folder document or Internet K resource and Windows will open it for you Open d genesys3 exd Press the Start button and choose Run o EZ i Type d genesys3 exe where d denotes the letter assigned to your CD Rom drive The CD Rom may have been assigned a different drive letter such as e in which case replace the d drive letter with e Follow the on screen instructions Installing GeneSys3 Remote Questionnaire GS3RQA amp GS2RQC The GS3 remote software will install by default to directory C Program Files GS3RCA This can be changed by the user Open d gs3rqd exe l Press the Start button and choose Run eae Bao Type GeneSys3 exe where D denotes the letter assigned to your CD Rom drive The CD Rom may have been assigned a different drive letter such as e in which case replace the d drive letter with e Se Type the name of a program folder document or Internet K resource and Windows will open it for you 49 Genesys 3 User Manual Add Remove Programs Properties FE Uninstalling GeneSys3 Both GeneSys3 and the GeneSys Remote Questionnaire Administrator software may be uninstalled completely using the windows Add Remove Programs facility which is avail able from the Control Panel Install Uninstall Windows Setup Startup Disk y To install a new program from a floppy disk
19. a list below Fl Add to group Graduate Assessment Centre May 2001 Current Group Graduate Assessment Centre May 2001 Richard Aanod Peter Abbott Bert Abbott John Abbott Jack Abbott Pam Abbott Andy Abercrombie John Aberly David Abraham Tom Abraham Julian Abram Select the respondents you wish to add to the current group by selecting x them from the list bo Add by using a Filter The filtering process provided with GeneSys allows you to use almost any information contained within the GeneSys to find respon dents to make up the group There are five categories of information on which the GeneSys database can be filtered including main details additional details ee attributes tests and groups Within each filter C Tests so category there are several filter properties X IO o sub categories which can be used On each filter property there may be a number of filter operations e g equal to great than like that may be possible Only those filter operations that pertain to the filter property will be available A filter can be built up using several categories properties and operations allowing very specific queries to be created In setting up a filter first select the category by clicking one of the options in the Filter By box Once selected the filter properties that relate to this category will be displayed in the Property list box Highl
20. and click on the Unlock Code button This unlock code must now be entered into the remote question naire administrator to release further use Should the code have been entered incor rectly you may repeat the process 31 Genesys 3 User Manual 32 Genesys 3 User Manual OVERVIEW OF DATABASE FUNCTIONS Genesys Data Management Import From Options Add New RecordsTo Gro up Genesys Export File gse V Prompt At Each Record Locate Directory Containing Genesys Export Files Current Data Location C Genesys 3 7 Import data and updates from a GeneSys3 or GeneSys2 system a remote administration file new norms and questionnaires etc ay Export data norms and questionnaires 4 to be used by another GeneSys3 sys tem or in text or excel format AE Backup and restore the GeneSys main database en Connect to an alternative GeneSys3 database on the local machine or across a network server Utilities to optimise and anonymise respondent records IMPORT GeneSys3 allows you to import data user defined norms custom questionnaires and reports and attributes that have been created in another GeneSys3 system It will convert the GeneSys2 data into GeneSys3 format GeneSys Export File gse This file contains respondent records from a remote GeneSys3 system How to generate a gse file is explained in the Export section below First locate the gse f
21. are in one of the Constabulary Pree O AA Groups Has Superintendent Attribute Assigned groups then it will select those records that have one of the rank attributes set y Update x Cancel Note If you don t use brackets the keywords combined by the AND operator will be evaluated first If you don t use brackets the keywords combined by the OR operator will be evaluated last You cannot use the AND NOT operator before bracketed terms You can combine exact phrases with other keywords using a boolean operator The boolean operators are not case sensitive i e they do not have to be capitalized 17 Genesys 3 User Manual Delete selected respondents from database when deleting from group NOTE This cannot be undone Deleting Respondents from a Group Respondents may be deleted from a group in the main Group screen First select the group and then highlight the names from the group for deletion By default the record will be removed from the group but will be retained in the database Optionally the names can be permanently deleted from the database by ticking the option box below i If there is any chance of unintentionally deleting valid records first make a a backup of your database as this process is irreversible Summary Al x Answer Sheet Session 22 03 2001 al Test Battery Selected Mechanical Reasoning Actions Enter data for Bernie Bear MRT 2 OK Enter data for Donald Duck
22. at aa may have been set for the members of the 1817 norm group al Delete a Norm if you wish to delete a user defined norm from your system first select the test and then the name of the norm that you wish to delete Click on the Delete button You will 2 o la be asked to confirm that you really wish to delete this norm If yes the norm will be deleted permanently from your system NOTE only user defined norms can be deleted from your system and not the System norms supplied by Psytech International 24 Genesys 3 User Manual The GeneSys Setup contains the functions that allow you to view and edit various options and settings of the system When you select Setup from the main menu a submenu will display a number of options to choose from Reports Passwords Attributes Picklist System Credits and Remote Admin OVERVIEW OF SETUP FUNCTIONS Reports set customer name font logo and display options etc A Kae Passwords change passwords and set General access levels kp Attributes set up user defined attributes Me 5 ne top 25 Boton FST Pick list Set up user defined pick list con FE tents Logo Fiename Locate System displays information concerning eal e system information o EE Remote unlock the remote administration m tee ee Se es system Open Report In User s Word Processor IV Family Name CM C INCH Credits check and update the credits on your system Y DK
23. ble to a comma separated text file On selecting this function you will be presented with a window displaying the GeneSys3 export wizard which is used for both export to text and to excel file and is described below Microsoft Excel xIs This export function creates an xls file that can be read by Microsoft Excel and many other proprietary software systems On selecting this export option you will be presented with the GeneSys3 export wizard which will guide you through the export process GeneSys Attribute Definition file gsa User defined attributes described in section may be exported so that they may be shared by different GeneSys3 systems within one organisation GeneSys Battery File gsb All the custom questionnaire batteries within a GeneSys3 system may be exported to satellite systems Although there is no option to make a selec tion of batteries that are required for export unwanted batteries may easily be deleted after import GeneSys Norm file gsn All user defined norms within the geneSys3 system may be exported to satellite systems There is no option to select which norm groups to export at this stage Although it is possible to remove any unwanted norms later Genesys 3 User Manual EXPORT WIZARD The GeneSys3 export wizard allows you to ma specify the exact information that is to be exported First provide a name for the export file or click on the Browse
24. d click on the Select button If user defined attributes exist on your sys tem you will be presented with an attribute screen into which you can highlight an unlimited number of attributes 13 Select Attribute s Fa Level Level 1 Level2 Level3 Level4 Speciality Cruelty Diplomacy Electronics IT Languages Job Function Genesys 3 User Manual Select attributes by clicking on the desired attribute and clicking on the Add button This will enter the attributes as currently assigned to the respondent s record One all attributes have been added exit the Select Attributes screen to display the attributes that have been selected At this stage it is possible to deselect attributes by highlighting a previously chosen attribute and clicking on the Remove button This will remove the attribute from the Currently Assigned Attributes box Reports mm Choosing Reports from the respondent M 4 gt mode di Family Name Y sample m i Rael peonio oae O screen will result in all the available reports L Femiy Name Sample FisiName oo being displ ayed Title Organisation A 15F0 A k REPORTS For a list of all available reports see System Information from the main Setup menu option Select the report you require by dou g ble clicking on the mouse Once a report has been selected a list of norms available for the report chosen will then be displayed for
25. d clicking on the Cancel button will revert to the data entry screen for you to make further changes Genesys 3 User Manual Raw Scores lf raw score entry is selected you will be pro vided with a list of the dimensions for the chosen test and asked to enter the raw scores against these dimensions Only raw scores within the acceptable range can be entered When you have finished entering the data click on the Save button to save your items Clicking on the Cancel button will abandon the screen without saving On screen All tests published by Psytech International can be administered by on screen presenta tion Select the On Screen option to administer a questionnaire You will be pre sented with a list of the tests on your system that can be administered on screen Double click on the test you wish to admin ister The computer software from this point Carries out the administration of the chosen questionnaire or battery automatically All the instructions necessary for a candidate to complete the questionnaire s are provided on screen When the candidate has complet ed the questionnaire the system is locked until the administrator presses lt Alt gt F1 Attributes Attributes are additional user definable data fields that can be added to the respondent record These attributes are defined in the Attributes section of the Setup menu To assign user defined attributes to the respondent recor
26. d it is only from this screen that you can exit from the system by clicking on Exit To select an item from the menu screen click once on the desired option Later on in this user guide you will be presented with sub menus based on your selection of certain main menu options Genesys Credits Count1 405 Count 2 250 lel Es GENESYS User Name Password Genesys 3 User Manual OVERVIEW OF GENESYS CONTROL SCREEN In brief the main sections of the system are Respondent Group W This is the area of GeneSys in h 4 in which the process of creating FI respondent records entering personal and test data altering and view ing personal and test data administering tests and printing reports on either indivi dual respondent or respondent groups groups Profile E This screen is related to informa 4 tion collected on jobs It is used ri for creating new job profile records entering altering and viewing the associated data administering profile ques tionnaires and printing reports on job profiles which can be compared to appropriate respondent data held in the GeneSys data base Norms This option provides the facility to create and add to norm tables Norms will almost always be used and are an integral part of the system enabling you to compare a particular respon dent s test score to an appropriate comparison group of people who have sat the test This has the advantage of setting an indivi
27. dobe Acrobat installed Ya 2 coc 29 Genesys 3 User Manual Passwords Attributes ER Pick list G System R Remote Admin Ha Credits Dongle El Reports Current Dongle Details Code OTT ID 400070820 Annual Licence Not an annual licence dongle Credits Count 1 388 Count 2 250 Update Credits gt gt Ea x Cancel va Mie ES Update Credits C1 Update Credits C1 418 C2 250 418 C2 250 CREDITS The use of tests on the GeneSys system may require credits This is a royalty payable for the use of the particular application and is deducted from one or more counters held on the software key called a dongle installed on either the printer or USB port of the com puter The number of credits that are required by each test is displayed in System section of the Setup described above To update credits click on the Update Credits gt gt button select the counter you wish to update if it is not already selected and enter the number of credits required Click on Next gt gt to proceed to the next stage as follows BBE Update Credits C1 418 C2 250 Stage 1 Stage 2 Stage 3 ntact Psytech Inter nal o autho rised Ente me author sation code net ou have ee of credits you wish to purchas atiba and toad o a dra odes and click Updat FK 1 107A3238 3154 3109 Spe cify the credit count number you on This will be count 1 unle otherwise 2 1F1730 3
28. dual s score in context Some norms are provided with the system and norms can be user definable E Setup mapa This allows the user to define and review a number of settings relat ed to the operation of the system e g report options setting passwords and user security levels setting user definable respondent attributes and viewing all the tests questionnaires and reports on the sys tem Data Management This allow the user to back up j data that have been collected on the system restore the system to a previously backed up database import data and export data to and from various file for mats and clear all data from the current system It also allows the you to anonymise all or a sub set of the respondent records and Optimise the performance of the data base 000 Custom AT m This allows you to create your Va own test batteries from individual questionnaire within the system and generate your own report styles from sections of existing reports Genesys 3 User Manual When selecting the Respondent Group option you first enter the Respondent mode of the Respondent Group Management screen By clicking on the Group button on the bottom of side toolbar of the screen you enter the Group mode both of which will be described below THE RESPONDENT MODE a The respondent mode is the area of GeneSys Peces temo
29. duals simultaneously either on a number of 45 REMOTE QUESTIONNAIRE ADMINISTRATOR stand alone PC s or a number of PC s con nected via a network If the administration program is run on a network it can be copied into a directory that is accessible by all net work users Individual data files will in that case be stored in this same directory making collection of the data and import into GeneSys an extremely simple process If the administration program is used on a number of stand alone PC s then it will be necessary to physically remove the individual data files from these machines in order to present them to GeneSys for import Two programmes are required to use the Remote Questionnaire Administrator one to set up the battery for use and the other to administer the selected battery Both pro grammes are installed from the main GeneSys3 CD directly on to the remote machine Installation instructions are provided in the Appendix Genesys 3 User Manual Fl 6s3R0A Config Password Required Miel ES CONFIGURATION SM Cancel R I Edit Password Details ES Y ok XK Cancel RI Genesys Remote Questionnaire Configuration Battery Questionnaire to run Jung Type Indicator Mechanical Reasoning Numerical Critical Reasoning Occupational Interest Profile Spatial Reasoning Typing Test Ve x A Genesys Remote Questionnaire Configuration ES Battery Questionnaire to run FO Passw
30. e Database Files This procedure reformats the GeneSys3 database to make sure they are in the most efficient format for access leading to an increase in performance i This process should not be carried out if there are any other users logged on to the database Genesys 3 User Manual UPDATING YOUR SYSTEM Your GeneSys system will be supplied with tests already installed The update option will only be required if at a future date you decide to add further facilities tests norms reports etc to your system or if your GeneSys supplier updates your existing sys tem In either event you will be supplied with an update file either on disk or by email The procedure for doing this is entirely taken care of by the GeneSys installation procedure Full on screen instructions are then provided to ensure the update procedure is carried out correctly 40 Genesys 3 User Manual OVERVIEW OF CUSTOM The Custom features within GeneSys include the specification of new report styles and questionnaire batteries based on report sec tions and questionnaires that are resident within the system Thus a battery of meas ures can be constructed to address specific work relevant demands and a single associ ated report compiled that provided the specific information that is sought When the Custom option is selected from the main GeneSys3 menu select either customi sation of reports or questionnaires by clicking the relevant icon
31. e search database i i forward one parameter i e Family record Name First Name etc pb ajo m Family Name gt ie Move back Search for one one record or more Move to the last records Enter text for the record in the search database Creating a New Respondent Record Z XP Fenty tame y To create a new respondent record click on L rannan nano A ppt alle the Plus button on the top You will be pre a H sented with a clear screen and will be able Lal Title Organisation EXTENDED Era the following details al Reference GR PasswordLlevel y i i H Po E First you will be prompted to enter the y A respondent s Family Name Type the Family pure Fee 3 Name as you would wish to see it printed and gt NYO y Ethnic Origin 2 press the TAB to move to the next input box You will then be prompted to give the a Rosado BP w respondent s First Name Again type the First Name as you would wish to see it printed and press TAB Alternatively by choosing a field and clicking on it you can gain access to that field The following data is also requested and may be entered using the same procedure Age A whole number Use 99 as a missing value Sex Click on the down arrow to select one of M for male F for female or U for unknown Title e g Mr Ms Dr Organisation The relevant organisation Further details may be added to the respondent record These a
32. enesys Data Management Import From Options Add New RecordsTo Group Y Prompt At Each Record Remote Administration File gsi Locate Directory With Remote Administration Files IA Thursday April 05 2001 erence 10 April 2001 1 of 3 ay Skip 48 IMPORTING TEST RESULTS INTO A GENESYS3 DATABASE Once you have selected the location of your Remote Administration data files e g C pro gram files gs3rqa the Import button will become active Before initiating the import you have the option to add the respondents to an existing group This will allow you to access all respondents in group mode and produce one or more reports for the group as a whole rather than each of the respondents individually The import wizard will then be loaded and you will then be prompted with each of the names of the respondents who have com pleted the remote assessment GeneSys imports all the details and item responses of the respondent s whose file s are found in the folder you have selected Genesys 3 User Manual APPENDIX A GENESYS WINDOWS INSTALLATION GUIDE System Requirements Processor P166 or above RAM 32MB recommended Disk Space 25MB will depend on amount of tests reports etc installed Operating System Windows 95 98 Me NT 2000 Installing GeneSys3 GeneSys3 will install by default to directory Ao Tx C Program Files Genesys 3 This can be changed by the user
33. erent locations 37 Genesys 3 User Manual Restore To restore a previously backed up database click on the Restore button and use the browse facility to find the backup file Unless you selected another location this will reside in the default GeneSys3 working directory When you execute this option your entire database will be over written by the backup and therefore should only be considered when the current database is either unusable or unstable DATA LOCATION GeneSys3 will allow you to connect to a database at another location a facility that may be of use in a multi user environment with more than one user independently col lecting assessment data The other location needs to be a GeneSys3 implementation complete with subfolders You will need user rights to access a database that was not cre ated by your local system When connecting to a database that is not resident on your machine do take care as you may be able to make irreversible changes to another users database and or lock resident users out of their own systems To connect to another database use the browse window to locate it and click on Update Location If the data location you have selected is valid you will be connected 38 Genesys 3 User Manual UTILITIES Anonymise Data In line with good practice and data protection principles which state that data should only be processed for limited purposes and not kept longer than
34. erview of Norm Functions viciado a 21 Creating a User Norm nanana AAA 22 creatino SENOS sarei Ava ene eae iow e an are 23 Creating Frequency NOMS cirios currada dik et edhe 23 A NORM sods i O data ka ea doe ar eo HG acer oe aed God ew ee A 23 Viewing the Frequency Histogram 1 eee ees 24 Viewing the Norm Table raras na aia dd 24 Viewing the Details sra va Gut Rakai ach ea ak Ae aot dah Gee ee hea 24 Deleting NOM pr AA eer kss 24 ll Genesys 3 User Manual 21 Chapter 4 GENESYS SETUP 0cc0cocco oa Overview of Setup Functions aa och ee A Aa 25 RENO ODIN cada dad dorada iaa ad 26 PASOS aa pida tay ent 21 USA ss ad ane O ae 28 A A E 29 A ES AN 30 Credi amaron aa rca ri aa 30 Remote Admin Screen 0 a A a A 31 Chapter 5 GENESYS DATAMANAGEMENT FUNCTIONS lt lt lt lt 01 Overview of Database Functions esterilidad rd 33 o A O A A AE Ra ee 33 EXPOM acreditado 36 OR ase 31 A e one har ane a ERR RENEE RANDEN 37 Data BOE araras O EA aa RRS 38 A O eee AA 39 A sys EM aars Seis ace eee ates ace te needa ny ocala tee 40 Chapter 6 CUSTOM ici is sae ee AAA Overview of Custom ara dad a a 41 CUSTOMISSUON OR Repos se game ere ar fear are tada coma dci iia 41 Customisation of Questionnaires diria 43 Chapter 7 REMOTE QUESTIONNAIRE ADMINISTRATOR Overview of RQA Functions santa tad e 45 Configuring the Remote Administration of a Questionnaire 46 Remote Questionnaire Administration 0 o o ooooo
35. evably from your system Moving through the Master Table It is possible to move through the respon dents held on your system one at a time in order of surname This may be done by click ing on the forward or backward arrows on the top toolbar of the respondent screen You can also press Page Up and Page Down to the same effect 9 Genesys 3 User Manual Extended Details When you first enter the Respondent mode or create a new respondent you will be presented with the extended details of the current respondent These details may vary from system to system and the list below is what you would typically expect for systems supplied in the U K Reference Any unique identifier such as a National Insurance number or a candidate reference Password Level Level refers to the password level that is required to access the details of the respon dent You can change the access level by clicking on the down arrow and selecting Low Medium or High by highlighting the desired level and clicking once more The prompt for Level will default to Low Pick List Pick List Items can be used to identify a particular group of respondents for exam ple by location position etc Each respondent can be identified with one pick item Respondents can be identified with a more advanced selection of characteristics by using the Attributes function see later SE Status Did they complete t
36. eveloped answer sheets scanned by compatible Bit map scanners It also pro vides the facility to add data from additional tests to existing records For details about installing your scanner mod ule please refer to the suppliers documentation Once successfully installed it should be possible to drive your scanner directly from within the GeneSys system 20 Genesys 3 User Manual OVERVIEW OF NORM FUNCTIONS Although your GeneSys3 system may be sup plied with a number of norms for each test you are provided with a number of functions for creating and managing your own norma tive data Two different methods of storing normative data are available on GeneSys O SD Norms and Frequency Norms SD Norms These norms are based on means and Standard Deviations such as are commonly found in norm tables supplied in a tests tech nical manual If a GeneSys user has a set of means and standard deviations for a particu lar test then these can be easily entered into GeneSys through an input table 2i fin Respondents Frequency Norms These norms are based on the actual fre quency of a particular test score found in a specific normative group Thus unlike the case of standard norms where only summary data for a normative group is required actual test scores must be available before a fre quency norm can be constr
37. ext clicking on any option will save the entry with a record of the date and time The Delete button will allow you to remove any text record Summary Data It is possible to view all the information held on the current respondent by clicking on the Summary Data option from side toolbar The view screen displays in a scrollable window the personal data of a respondent the raw scores for all tests taken by that respondent plus the notes attached to the record It is possible to enlarge the summary data screen to full height by clicking on the enlarge icon It is reduced back to the original half height size in the same manner The Summary data screen can be printed out directly to printer saved to a disk file or output to your word processor To view the scores on a particular test double click on the test name in the results box 11 Respondent Group Management H 4 gt mob 4 Family Name sample ig Respondent Respondent Details Created Wednesday March 14 2001 i s Results Available For Family Name Sample First Name Ag 5 Sex Female 2 bal Title Dr Organisation A amp BC Limited NE NOTES ES Date Note Fragment 14 03 2001 at 12 17 REPLACE THIS TEXT WITH YOUR NOTE 2272727 Add 1 Delete a j 3 iS DD C1 436 C2 250 Record 27930 of 36500 SUMMARY DATA 44 12 gt Q E iw F Include Respondent Log Data Summary Data Held for Bre
38. he assessment as an applicant e g for selection or a non appli cant e g for guidance Career Area Select one of the categories to indicate the broad career or vocational area in which they are working NVQ Allows you to choose from 5 possible National Vocational Qualification levels Disability Enter one of the generic disability categories learning visual auditory physical speech and language or other Should more detail be required user attributes can be used Educational Level Allows you to choose from 5 pre defined educational levels or state if educational level is Unknown Ethnic Origin Allows you to indicate the respondent s eth nic origin The ethnic origin categories used in GeneSys are those recommended by the Commission for Racial Equality CRE 1991 Group Membership When creating a record you will be given the option to add to a group This box will indi cate which group s the respondent belongs to To skip entering any item press TAB um when the cursor is beside it or use the mouse to click on another field Additional details are automatically saved to the data base Genesys 3 User Manual Notes It is possible to attach free form text to a respondent record To enter text select Notes from the side toolbar and click on the Add button This will bring up a text editor from which your notes can be entered edited Once you have finished entering editing t
39. he form of address for the respondent within Psytech reports For a for mal address i e Ms Smith tick both title and Family name To address the respondent by their first name only tick the First name box only For First name and family name tick both boxes By default this is set to First and Family name Should you wish to change these settings preview a test page to ensure that the correct form has been set Genesys 3 User Manual PASSWORDS Inevitably the testing of individuals involves the collection of strictly confidential informa tion Such information has to be subject to security restrictions therefore the allocation of passwords is necessary In addition to simply assigning passwords for each user added security is achieved by linking each password to a specified access level Access to the var lous GeneSys functions and records depends on the password level set for the individual who has logged onto the system The combi nation of these security elements results in a secure and confidential system Passwords are set by choosing the Passwords option from the Setup menu This selection will display a list of Users into which the names of the users who are to be assigned passwords are added To complete the process add the password itself and the user access level High Medium Genesys Setup G System R Remote Admin DEL Credits Donale El Reports Passwords 1 Attributes ER Pick list Curre
40. ight the filter property and select the filter operation and value If the filter property is a free field text based value it will be necessary to enter the required search text in the Value box 16 Genesys 3 User Manual Complex Filters A complex query can be set using a Boolean Expression A Boolean expression is a com plex query that uses boolean operators to combine keywords The boolean operators set the conditions for a search The three boolean operators you can use in GeneSys are AND e g Test done 15FQ AND Age gt 50 AND NOT e g Sex male AND Education NOT Special Needs OR e g Ethnic Origin Unknown OR Ethnic Origin Other The boolean operators are most useful when combined to produce a more complex spe cific query Use brackets parentheses to group parts of the boolean expression togeth er that must be evaluated first To set brackets highlight the first statement to be Current Group Mertforshire Constabulary grouped and then click the bracket button Next highlight the last statement and click the bracket button to set the combined set Fal Add to group Mertforshire Constabulary Filter Operation Example 2 lr s member of group Ploucestershire Constabulary In the exa m ple oppos ite Genes ys3 W iter By Is a member of group Miltshire Constabulary first search through the database finding Attributes R i i i all who
41. ile by selecting the drive letter and folder in which the file was saved Once found the Import box becomes active allowing the import to pro ceed As there may be more than one Export file for importing once the import button is clicked you are given an opportunity to select the file you require 33 Genesys 3 User Manual GENESYS DATAMANAGEMENT FUNCTIONS Import Genesys Export File Ea Select Genesys export file Date Description nun 26 0 A le of VMI Once selected you will be presented with the GeneSys3 merge wizard This is described in the section Merging databases below Only results for which tests exist on your cur rent system will be imported Remote Administration File gsi The GeneSys3 Remote Administration system generates item response gsi files which can then be imported into the main system for scoring and reporting First locate the gsi files by selecting the drive letter and folder in which the files have been saved Once found the Import box becomes active allowing the import to pro ceed As there may be many gsi files for importing once the import button is clicked you are given an opportunity to select the records you require using the GeneSys3 merge wizard This is described in the section Merging databases below GeneSys Attribute Definition User defined attributes described in an earli er section may be shared by different GeneSys3 s
42. nda Sample Record Created 23 06 1995 Personal Details Title Miss Organisation Reference 419 01 P504 Sex F Age 25 Test Results Test CTB2N Date 01 03 2001 Genesys 3 User Manual Respondent Group Management A 4 po mob 4 Family Name Y sample T Respondent Respondent Details Created Wednesday March 14 2001 EN Family Name First Name Results Available For ER m Sex Female y Title ENTER TEST DATA Organisation A amp BC Limited Entry Method AnswerSheet RawScores C On Screen E chow Al n aiem lements Parent Battery 0 o 16PF Industrial cris cr82 arti gt 0 nr 0 Jung Type Indicator 0 Mechanical Reasoning 0 0 P P 0 Occupational Interest Profile Spatial Reasonin TTB2 be C1 437 C2 250 Record 27930 of 36500 terized Answer Sheet JTI JTI Answer Sheet gt Q 0000 2D OSHA 00000 500005 s HEAGA 7 El O El 2000056 sw E E O E El 4 0 O O Y El 3 1 2 E E El 14 L E El El El 15 E E El El El 7G 2 GE 2 El 18 C El El E 19 El El 6 al El E El E 2 p E E El El 23 0 E El El El 25 0 El E El El 26 1 El a C 27 BO O E E all E El El El 30 H E El El El a 1 El El El E 33 E El O E oa O El 3s 0o El O El 1000065 3 0 En O E El 320000 E al 2 0 E El 2 D HEH El sO fe E s E El El El El 4 El El El El
43. ngful as possible Click the to the left of the existing report name to reveal the associated sections that are available to you in defining your new report Once revealed highlight the report section you require and click the button to add it to your new definition Click on the Generate Contents page box if you wish to start with a header page which includes the contents of the report Once you have added all your report sections you may wish to review where you would like line or page breaks Should you require a line or page break after a section highlight the section and click the button of your choice Your new report definition will only be displayed for those respondents who have completed all the tests that are called by any section Genesys 3 User Manual CUSTOMISATION OF QUESTIONNAIRES GeneSys is supplied with an extensive range of tests and test batteries Many of the bat teries include a number of sub tests which while originally designed to operate within the battery to provide a more rounded assessment of characteristics relevant for a broad career area may be unbundled and combined with others to form a highly focussed assessment to address specific job demands Once you have selected the Questionnaire Battery option you will be presented with two ee list boxes The list box on the left presents all the questionnaires available on your system and the bo
44. nt User Admin ad 7 Delete Users Head of Department Password SYSTEM Security Level Y OK x Cancel Low Allows users access to all GeneSys functions without exception Users assigned to this level have the following restric tions not permitted access to the password function not allowed to install new tests reports etc not allowed to clear down the master table O not allowed to import or export data 27 Genesys 3 User Manual Provides access to a limited number of GeneSys options Users at this level are able to access any function available on the respondent screen or on the batch menu of the main screen Basically this level allows data input test administration and report generation Once you have finished mak ing alterations to Passwords click on OK to save or Cancel to quit G System R Remote Admin E Credits Donale Passwords Attributes ER Pick list Bu poe Tum El Reports NOTE If you delete an attribute that attribute will automatically be removed from the records of all respondents possessing that attribute Y OK x Cancel Add Attribute Header Enter new attribute header Cancel Foreign Languages Spokerl Add Attribute ES Enter new attribute under Foreign Languages Spoken Cancel German USER ATTRIBUTES GeneSys attributes are categories of informa tion that may be assigned to
45. oomonrroro o 47 Importing test results into a Genesys3 Database ooooooooomommo o 48 Chapter 7 APPENDICES sssnnnnnnnnnnnnnnnnnnnnnnnnnnnnn Appendix A GeneSys Windows Installation Guide 0 0 49 System REGUIRCMENIG unit iaa aaa 49 Installing GeneSys3 Remote Questionnaire 0 ooo oooooommom ooo 49 Uninstalling Gene VSS ca awe inc moda 50 Appendix B Keyboard User s Guide 20 cece cee tetas 51 Appendix C Psytech Manuals and Acrobat Reader 0 0 cece cece eee 52 Getting Hold of Acrobat Reader 1 ccc eee eens 52 What is Acrobat Reader caracas de 52 Accessing Psytech Manuals from within GeneSys 52 lll Genesys 3 User Manual 33 41 IV Genesys 3 User Manual GENESYS INTEGRATED ASSESSMENT SOFTWARE INTRODUCTION GeneSys is a software system capable of administering scoring and producing reports on a wide range of ability tests personality questionnaires and interest questionnaires GeneSys comes in two parts M The system MH The tests and associated files You may expand the range of tests you use on GeneSys as and when you require by con tacting your supplier To use GeneSys you will require a Dongle and a password to enter the system A Dongle is the means by which access to GeneSys is restricted and is one of a number of measures designed to ensure the security of data held on the system The Dongle fits into the p
46. or the cross to abandon Once created you will be placed in the Members mode and from here you will be able to assign respon dents to the group Adding Members to a Group You can add respondents to the group by simply selecting the names from a list or by using filters filtering the names from the main database 15 gt om e Smiths El Re H 4 Group Details D x AE Ela Cit EX Created Wednesday March 14 2001 Group Name Smiths No Members a E GROUP MEMBERS Add Method Add by simple selection Add by using a filter Es Es E El Es El Credits C1 436 C2 250 Record 48 of 60 Allows Data input in either item or raw score form for a group Permits the assign ment of certain values to a group Add Method Add by simple selection Add by using a filter 4 Add Y Delete Delete selected respondents from database when deleting from group NOTE This cannot be undone Genesys 3 User Manual Add by Simple Selection If you select the simple selection you will be presented with a list box as below containing all respondents names in the database pre sented in alphabetical order Build your group by highlighting names in the list box and transfer the names to the current group box catty load by clicking on the Update button Names Deniz Adamini can be removed from the group in the main Group screen see Deleting respondents from
47. ord utoS ave results in c bi ag CA Save Y Program Files 3 GS3ROA CONFIGURING THE REMOTE ADMINISTRATION OF A QUESTIONNAIRE The first step in configuring the remote administration of the questionnaire is to run the GS3RQA programme by clicking its icon from the desktop or program group The Configuration like the actual remote administrator itself is password protected The default or factory setting is SYSTEM all in uppercase which should be changed immediately If you are using GeneSys Remote Questionnaire Administrator for the first time you will need to change the password Click on the PASSWORD button and enter and then repeat your new password before regis tering it by clicking on the OK button This password will be required both for the con figuration and the Administration programs Indicate the questionnaire you wish to administer by clicking the down arrow on the list of available questionnaires Next select the location for the item response files that are generated for each respondent This location could be a network server fold er into which item response files from a number of workstations could be stored to facilitate the import process By default the data folder will be set C Program files GS3RQA Data Once the questionnaire and data directories are have been set click on the SAVE button to register your choices Genesys 3 User Manual REMOTE QUESTIONNAIRE ADMINISTRATION The
48. re described under Extended Details below 8 Genesys 3 User Manual It is possible at any time to amend the details that has been recorded for a particular respondent by selecting the appropriate field and making the changes Searching for an Existing Respondent It is possible to find respondents on the basis of their Family Name First Name Organisation or Reference To search for a particular respondent record first click on the down arrow to the right of the search field and selecting one of the criteria Next enter the search text and click on the binocu lars icon to complete the process Once the requested data is found it will be dis played on the respondent screen The number of matches will be displayed to the right of the search field in which case the system will produce the match which is listed first alpha betically lt is now left to you to find the next match by clicking the arrow keys on the right hand side to find the desired record s Delete a Respondent from the System To delete the current respondent from i ji Confirm Delete GeneSys click on the Delete icon You will i p then be asked to confirm the delete To pro 2 Are you sure you want to remove the record for Anastasiou Sample ceed with deletion of the current respondent click on Yes to quit click on No Note This is a destructive function and once used all data both personal and test will be deleted irretri
49. rinter port of your computer and contains a number of credits that are gradu ally used up as you access GeneSys Dongles remain the property of Psytech International and credits can be purchased and added to the Dongle over the telephone A default password to enable you to enter the GeneSys system SYSTEM is installed on your system when purchased If you attempt to enter information into GeneSys in an incorrect format you will not do any harm to the system but the machine will beep at you For example you may try to enter a score value that is out of range for the test you have selected and GeneSys will not accept it Simply re enter the data correctly While GeneSys is a completely menu driven system it is essential that you spend some time reading this User Guide before using GeneSys in order to make the most of the system ENTERING GENESYS To start GeneSys double click the GeneSys icon in the GeneSys group that was created by the installation routine The screen will present you with the logo and prompt you for your password Note at this point the system is case sensitive i e it will only accept the password with capitals and lower case letters in the correct places When you type in the password and click on OK the main menu will be displayed in the format illustrated on page 7 The items present the main operations avail able on the system into 6 categories an
50. s the results from a number of respondents in a group An example of a group report might be a listing of all appli cants rank ordered by their test results weighted if necessary according to the per ceived relative importance to the role requirements While GeneSys will only present reports if one or more respondent records contain the nec essary scores if in generating the report the required data is not found for a given respon dent you will be prompted to skip the record with the missing data or abort altogether GROUP ASSIGN In the group management screen you may assign biographical information to the entire group This could be a user or system defined attribute organisation name reference or notes It is possible even to assign the same name to the entire group as part of the archiving process gt o dp Mertforshire Constabulary X Es ll Re K 2 Ga El g E Group Details Created Thursday March 22 2001 Group Name Mertforshire Constabulary o 3 gt zm zm E 2 aa Eo 28 GROUP ASSIGN Assignment Category What to assign to Family Name Value to assign AA Y Assign To Current Group Credits C1 419 C2 250 Record 22 of 38 Main Details C Extended Details C Notes C Attributes Genesys 3 User Manual DATA INPUT FROM A BITMAP SCANNER This facility once implemented will enable GeneSys3 to accept data read data from spe cially d
51. to perform the command In addition most GeneSys functions buttons have one letter that is underlined In order to select the function hold down the lt Alt gt key and press the underlined letter of whichever menu you want to access E g To create a new norm from the Norm area press lt Alt gt N To exit from any screen press lt ALT gt X To select an item from a list box use the cur sor keys to highlight the item and press enter In GeneSys this is the equivalent of double clicking the item For list boxes where you can select more than one item e g extended group details use the cursor keys to select the first item and then hold down the lt SHIFT gt key while using the cursor keys to select further items Genesys 3 User Manual APPENDIX C PSYTECH MANUALS AND ACROBAT READER Getting Hold of Acrobat Reader Adobe Acrobat Reader is freeware and you can obtain a copy from the cover CD of the vast majority of computer magazines You can also download the Reader from Adobe s web site If you cannot access the Internet and do not have a CD Rom drive call Psytech for advice What is Acrobat Reader The reader is basically an advanced file viewer for the Adobe compressed format PDF files the format chosen by Psytech to present its test manuals It allows you to browse the contents of the file much as you would browse the contents of a magazine Specific pages can be viewed in any number of si
52. ucted This is achieved in GeneSys by the facility to take the test scores held on the master table or a subset of those scores and form a frequency norm from them Both normative methods will result in the same mean and standard deviation For SD norms held only in mean and standard devi ation format it is only possible to produce a normalised percentile i e a percentile based not on the true distribution of scores but one that assumes the normative group is normally distributed Frequency norms on the other hand produce accurate percentiles based on a respondent s actual position with in the true distribution for that normative group Genesys 3 User Manual There are four views in the Norms screen FES ul General Available for both Standard and Frequency norms the general view provides detail of the sample size mean and stan dard deviations for all the dimensions of a test New 15FQ norm ES Histogram view pro vides a frequency histogram for all the dimension of a test This is only available for frequency norm data The details where avallable provides a Norm Table view pro vides either a sten or stanine norm table on breakdown for each frequency data norm on a number of Alternative will be avail biographical variables able in the future such as age sex ethnic origin etc Note that norms developed prior to GeneSys3 may not have details CREATING A USE
53. verify the integrity of the data to be imported If for any reason this process halts or returns an error this indicates that there may be a fault in your GeneSys2 data base This will need to be fixed from within the GeneSys2 system by deleting the offend ing records before the import can take place If in doubt contact Psytech for assistance Genesys 3 User Manual Merging Databases When importing respondent records from external remote or satellite systems GeneSys import wizard will guide you through the process When entering the wizard you will be presented with the first record of the batch to be imported and a choice of Accept Skip Continue or Abort If a duplicate name is found in the database a further set of choices will be presented to you This split screen presents details of the respondent record being imported at the top Current Data Location C Program Files Genesys 3 of the screen and details of the first duplicate in the database below If there is more than Sam Sample i i i Record to be imported one duplicate in the current database click ON bate creses 26 03 2001 mooo the down arrow next to the existing respon oes 39 1 z dent name to reveal further matches The details presented should usually be sufficient ane A in determining whether the records belong to Date Created 26 03 2001 A the same respondent or simply to two respon 4 E z dents with the same
54. x on the right the contents of any crn Numerical new or to be defined battery AC To add a new battery click the Add button Tma TE venon and enter your new battery name As this is the name that will be displayed when prompted for on screen questionnaires to avoid confusion make the name as mean ingful as possible Select the questionnaire by highlighting it from the list box of available questionnaires and click the gt button to add it to your new battery Once you have added all your questionnaires save it by clicking on Save 43 Genesys 3 User Manual 44 Genesys 3 User Manual OVERVIEW OF RQA FUNCTIONS The GeneSys3 Remote Questionnaire Administrator allows users configure one of your GeneSys on screen questionnaire bat teries to be run as an external program entirely separate from your GeneSys system This external program will administer the specified questionnaire battery and save a respondent s data in a user specified data file No dongles are required to run this exter nal program as the external program carries out no scoring of the questionnaire Instead data files created by the questionnaire administration program must be imported into the GeneSys system Credits for scoring the questionnaire are deducted from the GeneSys system during the import stage The GeneSys questionnaire administration program can be used to administer a ques tionnaire battery to a number of indivi
55. ystems within one organisation to maintain consistency Once created by one user they can be exported to other users to form part of an organisation s data collection regime GeneSys Battery File While standard questionnaires and batteries form part of any GeneSys3 install set custom questionnaire batteries do not Therefore when installing or reinstalling an additional GeneSys3 system it may be necessary to import any user defined batteries in use 34 GeneSys Norm File User defined norm files can be made avail able to other GeneSys3 users by first exporting see below from the source system and importing them from within the destina tion system First select GeneSys norm file from the menu and select those norm cate gories that you wish to import GeneSys2 database GeneSys2 users can transfer their entire GS2 database to GeneSys3 Select the option and locate the folder that contains the GeneSys2 database files GS2M DB GS2M PX and GS2M MB This will usually reside in a folder called C GS2 Once located the IMPORT button will become active allowing you to process the database As there may be many records for importing once the import button is clicked you are given an opportunity to select those records you require using the GeneSys3 merge wiz ard This is described in the section Merging databases below In importing the GS2 database GeneSys3 momentarily passes control to the Paradox database to
56. zes and printed as desired Accessing Psytech Manuals from within GeneSys To access the Psytech test manuals from GeneSys3 select the Setup option from the main menu and click System If you select a test under the Tests category and a manual IS available a View Manual button will appear A Mew Manual Once located the reader will be launched and the manuals loaded in to it for you to browse Genesys 3 User Manual

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