Online HR User Manual - Ministerial and Parliamentary Services
Contents
1. Use the Approver lookup select an Approver from the list Check that you have enough leave in the Total column to cover the absence If you have insufficient entitlement for the requested period of leave you will need to use a paper form to request leave for some or all of the period to be taken at half pay and or without pay instead Refer above to Leave Application screenshot displays a List of the leave requests not yet approved declined Then click on the H Save Update button The following box should pop up Click OK Information Entry added successfully An auto email will be sent to the Approver advising him her of your request for leave Online HR User Manual 14 5 8 How to Apply for Personal Leave full pay for Carer s Leave From the Leave Type drop down select Personal Leave 2 From the Start Date calendars select a start date If leave greater than a day select a date from the End Date calendar Note Leave should not be entered with either a start or end date on a public holiday otherwise you will be given an error message Clear and close the message window Enter a date for a scheduled work day instead of a public holiday 3 From the Reason drop down select either Carer s Emergency or Carer s Illness Injurv If vou wish to add more details vou mav use the Notes field 4 Selecting ti2. If you did not have enough leave the following Messages window will appear Once you have read the message click on Clear and close the window Messages Online HR User Manual 11 Leave should not be entered with either a start or end date on a public holiday otherwise you will be given the following error message Messages Information Warnings e LAP1iSlapstart 28 1 2013 is a public holiday Please select a work day Clear and close the message window Enter a date for a scheduled work dav instead ofa public holidav Leave must start and end on a dav on which vou are scheduled to work otherwise vou will be given the following error message Messages Information Warnings LAPOSZlaptypecd Leave cannot start on non scheduled work day Clear and close the message window Enter a scheduled work day An example of how error messages may also be displayed is as follows TESTS P Staff Member 83 IE I l Leave cannot start on non scheduled work day 5 5 How to Request a Prepayment for Annual Leave Note Pre payment can only be made for absences covering a future payday where the absence is for at least 5 days If a pre payment is required you will need to send a request to email address MOPSPay amp Conditions finance gov au with a copy of the Leave Approval email Online HR User Manual 12 5 6 Howto Apply for a Part Day Absence Follow
3. For the Staff Info Menu select Office Staff Refer example below Note This list is only visible if you have been authorised to View Staff Details and Approve Leave on Form 7 Authorisation to Exercise Powers and this has been received and processed by M amp PS View Self Title Mrs Surname amp Initials TESTI L Staff Member 7738203 Position Electorate Officer B Search For E Relationship CCC S Currently Selected TEs L El Mar SEMATOR HR2101 L IMI TESTI L 7728202 Electorate Officer B MI TEST A 7786395 Electorate Officer By m TEST3 J 8165998 Electorate Officer B Click name to view individual staff details or click z E TEST4 T 8337644 Electorate Officer A me MI TESTS FP 8351077 Chief of Staff 1 MI TESTS F 7859843 Media Adviser Government ti MI TEST N 7825054 Adviser jis MI TESTS R 8337592 Relief Bdat Electorate Officer checkbox ta wiew staff in planner Select an emplovee from the list The emplovee selected will be shaded in vellow From the Mv Info menu vou will be able to view limited information on the Details screen such as First Name Second Name Surname Preferred Name Date joined MOPS Gender and work email address You will also be able to view details about Leave Taken by the selected employee The Staff list in Online HR is refreshed each night The list will reflect current staff recorded against positions in your Office The Search For on the Office
4. Staff screen allows you to search the Staff List The Results are shaded in red Refer example below Lal office Staff Search For amp dviser D Go Relationship sd A Currently Selected Mary SENATOR E Mary SENATOR HR2101 MI TESTI L 7738202 Electorate Officer B MI TEST2 A 7786395 Electorate Officer B L MI TESTS J 8165998 Electorate Officer B IMI TESTA T 8337644 Electorate Officer A MI TESTS P 8351077 Chief of Staff 1 TEST6 F 7859843 Media Adviser Government TEST N 7825054 Adviser gt MI TESTS R 8337592 Relief Bdat Electorate Officer Online HR User Manual 28 63 Howto use the Planner From the Staff Info Menu select Office Staff Tick Select All to view all staff in the Planner Oe Pw es MI Relaionstip cor a Currently Selected Mary SENATOR E Mary SENATOR HR2101 NINTESTI L 7738203 Electorate Officer B EST2 A 7786395 Electorate Officer B W TEST3 J 8165998 Electorate Officer B 5T4 T 8337644 Electorate Officer A TESTS P 8351077 Chief of Staff 1 TESTE F 7859843 Media Adviser Government A JEST N 7825054 Adviser A 578 R 8337592 Relief Bdgt Electorate Officer From the Staff Info Menu select Planner and the follow screen should appear Note Leave is shown blue and Public holidays in pink E AP Stall Phar sr 14 01 zo13 EN Liit hianth Lart wraak I dasl ha
5. View Your Net Pay Account From the My Info menu select Net Pay Account This allows you to view the current bank account details used for payment of your net pay Refresh Add Save Updete Delete Notes Attach Print Help Disbursement Type Bank Bank di Australia amp New Zealand Banking Group Branch 012 003 Branch Address 115 Pitt St Account Number 1234567 Account Name on eae 5 17 Howto View Your Travel Account From the My Info menu select Staff Travel Accounts option You will be shown the account details used for travel related payments current and past es DI Staff Travel Accounts Effective Date 26 03 2012 End Date Bank 19 Advance Bank Australia Ltd BSB Number 192 993 Account Number 1234567 Account Name BLOGGS AB Comment a Effective Date End Date BSB Number Account Number Account Name Cor i 26 03 2012 192 993 1234567 BLOGGS AB Online HR User Manual 24 6 Staff Info 6 1 Howto Approve Leave Requests From the Staff Info menu select Leave Requests Staff Info leave Requests Office Staff Staff Planner Leave Taken Termination If there are any un actioned requests the following screen should appear gl Leave Requests Group by Staff Mame Type Staff Name Description Date Select Action B Staff Name TEST10 J Request Leave TESTi0 J Annual Leave 11 01 2013 Select Action Staff Name TEST5 P Re
6. the steps above for How to Apply for Annual Leave but also include 1 A start time by using the Start Time Part Day drop down 7 and 2 The number of hours taken as a decimal in the Hours Taken field For example 2 hours 30 minutes should be entered in Hours Taken field as 2 5 Q b A l p g Leave Application Leave Type Annual Leave O O O O Start Date 5 11 2012 Start Time Part Day End Date 5 11 2012 A Days Taken 0 27 Hours Taken 2 00 Accrual Entitlement Total Reason NotReguired O O M 12 2404 Days 0 0000 Days 12 2404 Days F T have a medical certificate for this request 91 8033 Hours 0 0000 Hours 91 8033 Hours 5 7 Howto Apply for Personal Leave full pay for Sick Leave From the My Info menu select Apply for Leave Note If a completed Leave Application screen displays first this indicates that there are other Leave Applications with a status of Requested If an empty screen displays first this indicates that there are no other Leave Applications with a status of Requested Click on the a Add button and complete the actions below The following screen shot indicates the order the fields should be actioned Starting at 1 refer to the actions below for more details li sa Leave Application GA l P 4 gt Leave Type Personal Leave si Od Start Date 28 11 2012 a Start Time Part Day 12 00 AM End Date 28 11
7. 2012 aj Days Taken 1 00 7 Hours Taken 7 50 Accrual Entitlement Total Reason Allergy M 3a 0 0000 Days 26 0000 Days 26 0000 Days 7 I have a medical certificate for this request 0 0000 Hours 195 0000 Hours 195 0000 Hours 4 5 Si Office TEST Approver 1234567 ss TESTAB Notes 3b 4 A O Leave Type Start Date Status End Date Application Date Annual Leave 8 7 12 2012 Requested 11 12 2012 7 12 2012 Online HR User Manual 13 Actions 1 2 g From the Leave Type drop down select Personal Leave From the Start Date calendars select a start date If leave greater than a day select a date from the End Date ji calendars Note Leave should not be entered with either a start or end date on a public holidav otherwise vou will be given an error message Clear and close the message window Enter a date for a scheduled work dav instead of a public holidav From the Reason drop down select Personal IlIness Injury If you wish to add more information you may use the Notes field Reason Personal Illness Inju MI I have a medical certificate for this request Notes Selecting tick I have a medical certificate for this request indicates that vou have given the medical certificate to the Leave Approver Medical certificates need to be retained and stored by your office for 7 years Click on the Query Offices button Query Offices l
8. 21 22 23 24 25 26 Requests for Fri Jan 18 2013 Non Work Dav Work Day 13 Public Holiday Booked Leave Pav Date l Public Holiday 27 Note Work days week days not scheduled work days Online HR User Manual 6 Click on Noticeboard to view helpful information posted by M amp PS Apart from links to the Pay Cut off Time Table and a list of State wide Public Holidays the Noticeboard will be used to alert you to times when Online HR will be unavailable e g during system upgrades end of financial year processes or when access within Online is restricted e g during Pay Processing 1 Noticeboard Pay Cutoff Time Table Find more details Public Holidays Find more details If you are authorised to do so you can click on Relief Budget to run a report My Info Staff Info Calendar Noticeboard Relief Budget Report Output Title Mr Surname amp Initials BROWNE A N Staff Member 8351077 Position Chief of Staff 1 O HI 88 B mn Date From 1 07 2012 A Date To 30 06 2013 i Click on Report Output to view reports that vou have run in the previous 7 davs D Ou c 3 2007 eee aos 77 Report Output Search Description Pay Run Run Date Time Size Expiry Date Status IM Action Payslips 000644 15 11 2012 13 55 17482 16 12 2012 Complete E 2X Click on Exit on the Menu tool bar to log off Your access will be timed out after 10 minutes of inactivity On
9. Add to Favourites The following login screen should appear Enter vour username and password Australian Government Department of Finance Username Password Change Password Retrieve Password Help Once you have been authenticated and successfully logged in you should see the following screen Noticeboard My Info Staff Info Calendar Noticeboard Relief Budget Report Output Title Surname amp Initials Staff Member Position Noticeboard Welcome Pay Cutoff Time Table Find more details Public Holidays Find more details HRY Employee and Manager Version Copyright 2012 Frontier Software All rights reserved Frontier Self Service HR amp Payroll Solutions Software Services vvm frontiersoftware com i Online HR User Manual 5 4 How to Navigate within Online HR 4 1 The Menu Tool Bar My Info Staff Info Calendar Noticeboard Relief Budget Report Output Click on My Info for the following drop down menu My Info Staff Info Details Addresses Predict Annual Leave Balance Leave Applicaton Leave Taken MEPS Intranet Leave Forms Pay History Het Pay Account Travel Account Click on Staff Info for the following drop down menu Staff Info b Leare Requests Office Staff Staff Planner Leave Taken Terminaton Click on Calendar to view a calendar 41 gt January 2013 v Today 2 2
10. Ef ity Australian Government s EE Se je aa a issues es Department of Finance Online HR User Manual FEBRUARY 2015 Contents Contents 1 What is Online HR 2 How to use the Help in Online HR 3 How to Access Online HR 4 How to Navigate within Online HR 4 1 The Menu Tool Bar 4 2 Useful Hints 5 My Info 5 1 Details view only 5 2 Addresses 5 3 Predict Annual Leave Balance 5 4 How to Apply for Annual leave full pay 5 5 How to Request a Prepayment for Annual Leave 5 6 How to Apply for a Part Day Absence 5 7 How to Apply for Personal Leave full pay for Sick Leave 5 8 How to Apply for Personal Leave full pay for Carer s Leave 5 9 How to Apply for Leave via the Calendar 5 10 How to Apply for Other Types of Leave 5 11 How to View Leave Taken 5 12 How to Update a Leave Application 5 13 How to Cancel Leave taken 5 14 How to View Pay History 5 15 How to View and Print a Pay Slip 5 16 How to View Your Net Pay Account 5 17 How to View Your Travel Account 6 Staff Info 6 1 How to Approve Leave Requests 6 2 How to use Office Staff List in Online HR 6 3 How to use the Planner 6 4 How to view Termination Details 10 10 12 13 13 15 16 18 18 19 19 21 21 24 24 25 25 28 29 30 7 How to Run a Relief Budget Report in Online HR 8 The Online HR Toolbar buttons 9 Frequently Asked Questions 30 32 34 1 What is Online HR Online HR is the Web browser client interface for the Human Resour
11. OP S Act Employment Legislative Framework Related Sites Website Feedback Home gt gt Forms Forms Parliamentarians Printing and ace tel eee Employees Office Former Travel Communications Employmer B Travel Administration Parliamentarians Form Title Number 9 11 17 lication for Studies Assistance and Study Leave 24 29 30 5 11 How to View Leave Taken From the My Info menu select Leave Taken This screen allows you to view a history of all leave you have taken 1 Leave Taken Leave Type Annual Leave Start Date 26 04 2012 End Date 27 04 2012 E Days Taken 2 00 Hours Taken 15 00 Reason No translation found MI Certificate received FI Paid in advance Q Leave Type Annual Leave Annual Leave Annual Leave Annual Leave Annual Leave Annual Leave Annual Leave Annual Leave Start Date End Date Days Taken 26 04 2012 27 04 2012 2 00 27 01 2012 27 01 2012 1 00 5 01 2012 6 01 2012 2 00 3 11 2011 4 11 2011 2 00 29 09 2011 7 10 2011 4 00 26 08 2011 2 09 2011 3 00 13 01 2011 14 01 2011 2 00 8 10 2010 29 10 2010 7 00 Online HR User Manual 18 5 12 How to Update a Leave Application From the My Info menu select Leave Application Select a record from the list il Leave Type Start Date Status End Date Personal Leave 12 04 2012 Requested 12 04 2012 The End Date Days Taken Hours Taken Reason and Approver can be
12. PS as soon as possinie Ministerial and Parliamentary Services Enquiries Stat Help Desk Ta O2 62 153333 Fanera Emalinpsnelpgiinance gov au Depariment of Financa ABN 1STORs 2095 Note Uniezz o erwisa sis ed detalis current 35 at Monday 6 December 2014 If wish to view or print this payslip again click on the Report Output in the Menu toolbar PO KI Search Description Pay Run Run Date Time Size Expiry Date Status E Action Pavslips 000644 15 11 2012 13 55 17482 16 12 2012 Complete T Ax B Select the desired record click on the icon under the word Action Online HR User Manual To delete a payslip from the report output click on the under the word Action If you have multiple reports in your Report Output window you can use the Scroll buttons or the Search function You can also view or print a pay slip from the Calendar by clicking on the coins icon litle Ms Surname amp Initials Staff Member Position il oe AS eee pene Jul i j Request Mo Tu We Th Fr Sa Su T 25 26 27 28 29 30 1 Request Leave Cancellation The following bubble should appear click on the red underlined text Fortnightly Pay by Location Pay Date 05 Jul 2012 625 The following box should appear Click OK Information Report submitted to be run The pay slip should appear Online HR User Manual 23 5 16 How to
13. Requests for Fri Oct 12 12 10 2012 li e a a In the pop up box select the leave type Annual Leave or Personal Leave and then click on the radio button Td like to add some extra details to this application before I submit Online HR User Manual 16 The following screen should appear ee 127 Leave Application Leave Tvpe Annual Leave 0000000000 Start Date 12 10 2012 E Start Time Part Day End Date 12 10 2012 128 Days Taken Query Balances Hours Taken Accrual Entitlement Total Reason i Fl have a medical certificate for this request Query Offices Office Approver Then refer to one of the following sections for further guidance on the process How to Apply for Annual Leave or How to Apply for Personal Leave or How to Apply for Personal Leave for Carer s Online HR User Manual 17 5 10 How to Apply for Other Types of Leave Only applications for Annual and Personal Leave at full pay may be submitted via Online HR For all other types of leave you will need to complete a leave application form To access the appropriate form go to the My Info menu and select M amp PS Intranet Leave Forms This will launch the Ministerial and Parliamentary Services website Forms Employees Employment Framework page Forms can be printed completed and sent to M amp PS as per instructions on the Leave form Ministerial and Parliamentary Services culars Entitlements Handbooks M
14. an more than one financial year Click kasave Update button and the following should appear Information Report submitted to be run Click OK Click on Report Output on the menu tool bar The report can take a couple of minutes to produce an output in the Report Output Report Output Description Pay Run Run Date Time Size Expiry Date Status E Action Payslips 000579 13 11 2012 15 41 6827 14 12 2012 Complete m X Relief Budget 14 11 2012 12 55 0 15 11 2012 Incomplete T ox Click on the Qrefresh icon Reports with a status of Complete can be viewed 1 To view click on the view icon EI under Action on the row of the report vou want to view 2 Todelete click on the delete icon under Action on the row of the report you want to delete Reports will be automatically removed from the list on the Expiry Date shown Online HR User Manual 31 8 The Online HR Toolbar buttons This toolbar appears across the top of all screens If a button is greyed out then you do not have access to perform that function Add Save Update X Delete Las Notes Displays notes if it has a green tick refer following screen Refresh Ijs 71 Leave Taken Ms TEST6 F CEET TSN Leave Type Start Date End Date Miscellaneous Lve F Pay 25 11 2011 25 11 2011 Days Taken 1 00 Hours Taken 7 50 Reason Movi
15. cal certificate for this request fel e MERE Pi Ha 4 Query Offices 5 office TEST Approver 2134567 TESTAB Notes 4 Online HR User Manual Actions 1 From the Leave Type drop down select Annual Leave 2 From the Start Date calendars select a start date If leave greater than a day select a date from the End Date idi calendars 3 From the Reason drop down select Not Required 4 Click on the Query Offices button METS 5 Click the Approver lookup select an Approver from the list 6 Check that you have enough leave in the Total column If you have insufficient entitlement for the requested period of leave you will need to use a paper form to request leave for some or all of the period to be taken at half pay and or without pay or apply for a lesser period of Annual Leave 7 Then click on the Save Update button An auto email will be sent to the Approver advising him her of your request for Leave Refer sample email below HR21 TEST Leave Application SEC UNCLASSIFIED emopssupport Tinance gov au sent Thu 1 11 2012 3 28 PM To 7 EMOP5 Support Angela TEST has applied for Annual Leave from 12 Nov 2612 to 15 Nov 2612 via HR21 Please access HR21 Staff Info Annual and Personal Lve Requests to either approve or decline this application The following box should pop up Click OK Information Entry added successfully
16. ce Management System chris21 used by Ministerial and Parliamentary Services M amp PS You will require a valid user id and password to access secure links via the Ministerial and Parliamentary Services website such as Online HR Online HR is compliant with the following Internet browsers Internet Explorer version 7 0 or higher Chrome 5 0 or higher Firefox 3 0 or higher Safari 3 0 or higher Opera 9 0 or higher Online HR provides self service access for Senators Members and MOP S Act staff to view and update certain data in chris21 If you are a new employee you will be sent an email with your user id and password as soon your Employment Agreement has been processed by M amp PS Basic Online HR access allows you to view your personal details and apply for full pay Annual and Personal leave including Carer s leave For additional access such as the ability to approve leave and run the Relief Budget Report a valid Form 7 Authorisation to Exercise Powers with the relevant powers selected must have been received and processed by M amp PS 2 How to use the Help in Online HR From any screen in Online HR you may click on the help icon and question marks appear next to field with help text Online HR Support guides can be accessed on the Ministerial and Parliamentary Service website Online HR User Manual 4 3 How to Access Online HR Use the Internet Browser to access https hr finance gov au HR21 index htm
17. changed Then click on the H Save Update button The following box should pop up Click OK Information Entry added successfully If there and no records in the list your application has already been approved and you will need to request a leave cancellation instead 5 13 How to Cancel Leave taken From the My Info menu select Leave Taken and click on the leave record you want to cancel in the list at the bottom of the screen Leave Type Annual Leave II Start Date 30 11 2012 End Date 30 11 2012 24 Days Taken 1 00 Hours Taken 7 50 Reason i FI Certificate received MI Paid in advance Search O Leave Type Start Date End Date Days Taken Annual Leave 30 11 2012 30 11 2012 1 00 Annual Leave 15 11 2012 15 11 2012 1 00 The selected record is displayed above the list then click on the button Online HR User Manual 19 The following screen should appear 9 A H B SA A W Request Leave Cancellation Leave Type Annual Leave Start Date 30 11 2012 End Date 30 11 2012 Days Taken 1 00 Hours Taken 7 50 Reason Certificate received Office Paid in advance Approver Note A tick next to Paid in Advance indicates that your request for a prepayment of your leave has been actioned by M amp PS You will need to contact the M amp PS Staff Help Desk as soon as possible to cancel this request Use the Approver lookup A lis
18. ck I have a medical certificate for this request indicates that you have given the medical certificate to the Leave Approver Medical certificates need to be retained and stored by your office for 7 years 5 Click onthe button 6 Usether l Approver lookup select an Approver from the list 7 Check that you have enough leave in the Total column to cover the absence If you have insufficient entitlement for the requested period of leave you will need to use a paper form to request leave for some or all of the period to be taken at half pay and or without pay instead 8 Then click on the Save Update button The following box should pop up Click OK Information Entry added successfully An auto email will be sent to the Approver advising him her of your request for Leave Online HR User Manual 15 5 9 How to Apply for Leave via the Calendar You can also apply for full pay Annual or Personal Leave using the Calendar From the main menu tool bar select Calendar It defaults to today s date to change click on the day or period for your leave In the following example the period 12 10 2012 to 19 10 2012 is highlighted in yellow Then click on the radio button Request Leave Be ree calendar 4 gt Octobery 2012w Todayw nanye si eee Request Leave Request Cancellation The following pop up box should appear
19. ett 656 6 12 2012 6450 80 2022 00 4105 23 The details of the current or most recent pay displays by default To view details for another pay click on one of the other records in the list at the bottom of the screen 5 15 How to View and Print a Pay Slip Select the record from the list of pays and then click on the a button The following box should pop up Click OK Information Report submitted to be run Online HR User Manual 21 A payslip record should appear as follows Click on the hand corner to print icon in the top left 7310214 0802014 ja FARO Oo0T Ss Mr John Smith 12 Test Street Canberra ACT 2600 RATE THIS PAY TOTAL GROSS TOTAL TAXABLE HELP i 3F33 HELP DEET SUPERANNUATION EMPLOYER CONTRIBUTION THIS PAY YEAR TO DATE TOTALS PS Accum Empoyer 620 16 sem Ah LEAVE BALANCES A3 AT 2a ios HOURS Personal Leave 21750 MET PAY BANK INFORMATION BSS Acoouni No Fe gieli All staff Due to ine Xmas New Year public holidays and annual elosedown the cul off for pay day 18 Dec 2014 has been brought forward ta Fri 5 Dec 2014 amp the out off for pay day 31 Dec 2014 willl be Fri 12 Dec 2014 Vartations ta account details change hours contracts 282 must be received in MEPS by these deadlines for inclusion In fhe specified pay days Please ensure lee applications for any absences on days oiher than public holidays and ine annual chsedown 25 Des 2014 ta 1 Jan 2015 are submified fo ME
20. f in your office View Self Title Mr Surname amp Initials TESTA R Staff Member 8337592 Position Relief Bdgt Electorate Officer OL SPP fe TP Termination Mr TEST8 R Last Dav of Dutv 30 01 2013 Last Day of Service 30 01 2013 Termination Reason Contract End Non Ongoine Terminated employees will be removed from the Staff list the day after their termination date 7 How to Run a Relief Budget Report in Online HR Note You will only see this menu item if you have been authorised to View Senator or Member Office Entitlement Budget on Form 7 Authorisation to Exercise Powers and this has been received and processed by M amp PS Select Relief Budget form the menu tool bar and the follow screen should appear je cd Relief Budget Date From 1 07 2012 al Date To 30 06 2013 24 GS Employee and Manager Version Copyright 2012 Frontier Software All rights reserved Fro ntier Self Service HR 8 Payroll Solutions Software Services vvm frontiersoftware com Ta You will only be able to run a Relief Budget Report for your Office The dates default to the current financial year You can enter dates for previous financial years The report may only be run one financial year at a time The earliest possible date Online HR User Manual 30 you can use is 01 07 2005 Do not use dates for a future financial year as budgets are not recorded for future periods and do not use dates that sp
21. line HR User Manual 7 4 2 Useful Hints If a screen becomes unresponsive use the F5 key on your Keyboard to refresh and return to the Noticeboard Page or Contact the M amp PS Staff Help Desk Help with M amp PS5 Staff Help Desk If vou have access to Office Staff under the Staff Info menu ensure that vou have deselected an employee by either clicking on View Self or si refresh before running a Relief Budget Otherwise vou will be given the following message and not be able to run the report Messages BREiOO This Business Rule is not implemented Online HR User Manual 8 5 My Info 5 1 Details view only From the My Info menu select Details This allows you to view some of your personal details C eee Petals First Name Pater Second Mame urna re TESTS Preferred Name Pater Iping 26 03 2012 Email Address amopasupparti financa gov mu 52 Addresses From the My Info menu select Addresses Select Home Address or Postal Address from the list to view mi ll ji sa g Addresses fore ener Address Line 1 12 Parkes Road Address Line 2 Suburb CANBERRA apital Territor Postcode 2600 Phone Number test gmail com Address Line 1 12 Parkes Road On the Home Address record you are able to add update and delete your personal phone number mobile and email address All other fields are view only Online HR User Manual 9 5 3 Predict Annual Lea
22. ng House Certificate received Paid in advance O Leave Type Start Date Miscellaneous Lve F Pay 25 11 2011 Cancel Leave End Date 25 11 2011 To view click on Notes icon and the content of the note will be displayed Ms TESTO F et i S ek T Leave Taken _ Mew Address supplied he ya ay bwi mn Online HR User Manual 32 kd Attachments If a form has a paper clip shown against it 26 07 2005 Thev vou can click on the Attachments icon to view the attachment amp oy A Travel Account Emailing dovmload htm SECUNCLASSIFIED tet g X x Print e Help Online HR User Manual 33 9 Frequently Asked Questions Online HR User Manual 34
23. ons Ta Find From _ Senator M Sent Fri 7 12 2012 3 55 P To 7 Testi EG Subject Online HR Leave Approved SEC UNCLASSIFIED Your leave application for Annual Leave from 5 Dec 2012 to 5 Dec 2012 has been approved by Senator M The request will no longer appear in the list when you go back into the Leave Requests screen Online HR User Manual You can also action the request by using the Select Action drop down against each record However this action should be used with care My Info Staff Info Calendar Noticeboard Relief Budget Report Output View Self Title Mr Surname amp Initials TESTS P Staff Member 8351077 Position Chief of Staff 1 s ST fax ey Leave Requests Group bv Staff Namea Type Staff Name Description Date Select Action Staff Name TEST10 J Request Leave TEST10 J Annual Leave 11 01 2013 Select Action Staff Name TESTS P ae Annual Leave 10 01 2013 gg Select Action Ata Request Leave Cancellation TESTS P Annual Leave 3 12 2012 Select Action Approve kalbu kata ful kul Reje KI AA 3 1 Select the action 2 Click onthe al Save Update button An auto email will be sent advising the staff member that their leave request has either been approved or declined The request will no longer appear in the list You can also bulk approve or bulk decline by using the Select Action as follows However this action
24. quest Leave TESTS P Annual Leave 10 01 2013 Select Action Request Leave Cancellation TESTS FP Annual Leave 3 12 2012 Select Action BEHE Page 1 You can then select a record by double clicking on the red text as shown on the above screen Online HR User Manual 25 The following screen should then appear Leave Type kJ i start Date 10 01 2013 Start Time Part Dav 12 00 AM Decline 23 End Date 12 01 2013 lia Days Taken 2 00 Query Balances Hours Taken 15 00 Accrual Entitlement Total Reason v 0 4932 Days 12 3552 Days 12 8483 Days FI I have a medical certificate for this request 3 6386 Hours 92 6639 Hours 36 3626 Hours Query Offices Office TEST Approver 0249254 a SENATOR M Motes f i 4 L 0 Leave Type Start Date Status End Date Application Date Annual Leave 10 01 2012 Requested 12 01 2013 9 01 2013 1 The details shaded in yellow relate to the staff member you have selected 2 Check whether there are sufficient Total days or Hours leave to cover the number of days leave being requested pa Check anv notes 4 Click on either the Approve or Decline radio button 5 Click on the Save Update button lke The following box should pop up Click OK Information Entry updated successfully An auto email will be sent advising the employee that their leave request has either been approved or declined Sample email as follows IU Respond Actions Junk E mail ry Opti
25. should be used with care and should only be taken after you have checked the details of each individual request My Info Staff Info Calendar Noticeboard Relief Budget Report Output Self Title Mr Surname amp Initials TESTS P Staff Member 8351077 Position Chief of Staff 1 Leave Requests Group bv Staff Namea Type Select Action Staff Name TEST10 J Approve KI Decline Request Leave TEST10 J Annual Leave 11 01 2013 Reje Staff Name TESTS P Request Leave TESTS P Annual Leave 10 01 2013 Select Action Request Leave Cancellation TESTS P Annual Leave 3 12 2012 Select Action Page 1 of 1 1 Select the action from the drop down in the grey top row in this example the Approve option has been selected All the records in the list will have Approve against them e Ou H S amy e a pe Leave Requests Group by Staff Namea Type Staff Name Description Date Approve w Staff Name TEST10 J Request Leave TEST10 J Annual Leave 11 01 2013 Approve G Staff Name TESTS P Request Leave TESTS P Annual Leave 10 01 2013 Request Leave Cancellation TESTS P Annual Leave 3 12 2012 KEENAN 2 Click on the H Save Update button Online HR User Manual 27 Auto emails will be sent to all staff to advise that their leave has been either approved or declined An auto email also sent when a Request Leave Cancellation is approved or declined 6 2 How to use Office Staff List in Online HR
26. t of Approvers will be displayed Click on the Approver to select Office TEST Field Picker Office Office Approver Number Effective Date Ag Pee TEST SENATOR M 1 01 2013 wl yp TEST TESTS P 1 01 2013 Gd eo urrent Only Approver Office TEST Approver 0249254 SENATOR M Click on kd to save update The following box should pop up Click OK Information Entry added successfully Online HR User Manual 20 As soon as the cancellation is approved the leave record is removed from the Leave Taken form and your leave balance adjusted Note If you try to cancel a leave record for a leave type other than full pay Annual Leave or Personal Leave you will be given the following message In order to cancel other types of leave written advice from an authorised leave approver in your office must be provided to M amp PS 5 14 How to View Pay History From the My Info menu select Pay History Xl F Pay History Payrun Number 662 Pay Date 3 01 2013 Date Paid To 2 01 2013 Amount Hours Base Amount 5332 30 Base Hours 75 00 Overtime Amount 0 00 Overtime Hours 0 00 Allowance Before Tax 1118 50 Allowance After Tax 0 00 Gross 6450 80 Taxable Salary 6450 80 Deduction Before Tax 0 00 Deduction After Tax 0 00 HELP Amount 0 00 Staff Super 323 57 Company Super 1391 37 Tax 2022 00 Nett 4105 23 i Payrun Number Pay Date Gross Tax N
27. ve Balance From the Mv Info menu select Predict Annual Leave Balance Leave Tvpe As At Date Q 3 12 2013 1 1 0O0 mW Predict Balance Units of Days Hours Total 30 7662 230 7461 KU Leave Type Annual Leave Select a future date from the As at Date calendar Be and then click on the Predict Balance button This will allow you to see what your annual leave balance might be at that date based on information currently stored in chris21 To predict again with a different date first click Refresh 5 4 How to Apply for Annual leave full pay From the My Info menu select Apply for Leave Note If a completed Leave Application screen displays first this indicates that there are other Leave Applications with a status of Requested If an empty screen displays first this indicates that there are no other Leave Applications with a status of Requested Click on the p Add button and complete the actions below The following screen shot indicates the order in which the fields should be actioned Starting at 1 refer to the actions below for more details Q i w IF ki 3 Leave Application Leave Type lAnnual Leave WV Start Date 12 04 2012 aj Star Time Part Day 12 00 AM End Date 12 04 2012 Days Taken 1 00 Query Balances Hours Taken 7 50 Accrual Entitlement Total Reason NotRequired 3 03280 Days 0 0000 Days 0 9290 Days g FI 1 have a medi
28. xt Wve iet hi nth January 2013 February 2013 Bimer Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun ia dis 16 if if 195 Id Ji I 23 34 IS 26 27 320 28 UD J1 Bi hl mA TESTI L ei TEST A je TESTA J Ei TESTA T pme e MR A e fi TESTS P ji TEETE F Pi TEST N F TESTA A Fl F Holiday F teave You can view more by clicking the magnifying glass icon 2 You can also print the Planner by clicking on the print icon in the toolbar LLP eS Staff Planner TEST2 A TESTS J gt TESTA T 5 TESTS P 2 TEST6 F B TEST7 N P TESTS R P Holiday Leave 14 01 2013 Er Last Month Last Week Today Next Week Next Month January 2013 February 2013 Name Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun 14 5 16 17 18 29 30 31 o1 o2 os TESTI L SS Leave Annual Leave 17 12 2012 24 01 2013 Online HR User Manual 29 et Jes Staff Planner 14 01 2013 Gal cca Legt Moth l LBAt wask T dmx Hant anal Hant Manth January 201515 February 2015 Ane on Tor Wed This Fri Sat Sun Mon Tie Weel Tho Fri Sat Sun Mon Tur Weel Tho Fri nk Aur 14 15 LG iv ati iv Far l a ao za Fi ar aH ao aoa Ha DL Er os Holiday Qustralia Day SF Haldar EF Lsava 6 4 How to view Termination Details From the Staff Info select Terminations This allows you to view a future termination date recorded in chris21 for staf
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