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NES User Manual

1. OYN 52 Download and Install the NES Access Widget cccccccssseccceesececcescceceesececeeaeceeeegeeeceseeaeceseugecesseas 52 Submitting a New Change RegllBSLb sss i en PES Cuv FUN E NG GU UU AC O Sla REUS 53 Searching Tor a change REGIS FFRYNT EN YF FEHEFIN Oa 56 Action an Existing Change REGUCS Ua qs aso e eU RE YN utet itta ear 58 THE NGOTIFPIER c 59 HOU NC EF Ol HU T Tm 59 NGUITY IMS In the Easy EGIOF s s eeciot ted et rei 60 NES USER MANUAL Page 4 1 EOCONONE ana 61 2 OPen heP VEDO noor ee DON OD 62 i REportine Change rn 63 Qa VIEW CR On Fie Das NDO i i Y RC y ed CR dd EA YF 67 APPENDIX A WORKFLOW DIAGRAMS ue aa RR ORUG OFO E SAN O ENERO OWN 68 Type of Change Change Address iiwn BUR Ee lensed NN RNA YG Ou Unn Re QU NAU ANAN v esu et aon 68 Type of Change Change Parcel Description 69 REA 70 Tyvpe of Change Road NaMe Chang cali 71 Type of Change Road Alignment Extent Add Road Delete Road 72 au M ANRH 73 NE MEt Da aie Si SUAS FRS _ YY aria 74 Sample GML Application fc Sa Ri ee yN FR TN NN FFR 78 APPENDIX C Document Revision HISTORY i 80 Mie ino 80 3 EEA 80 ICON i 80 Da E E ESF OR E i nn 80 NES USER MANUAL Page 5 WHAT IS NES NES stands for
2. gt First select the correct Type of Change for data contained within the GML File NES USER MANUAL State Government Victoria Page 45 gt The Type of Change can be selected from either the drop down menus or the Tree Directory as follows Upload New GML CR Select The Type Of Change Required Or choose via the tree listing a Type of Change Selection Data Category Address Parcel amp Property g Address Parcel amp Property g Address Data Set Lia A Add What is wrong Add Address Change Address Delete Address What needs to be done Add Incorrect Address Move Address Location amp C Then enter a description for the Change Request Important This description will appear against the CR record in the Dashboard The CR cannot be saved until a description is entered Description This is a sample GML File Upload GML File Thenlocate the GML File to upload by browsing to the file location Er GML File E t My Documentsi1137 NESSGNL Add Parcels_region gm Browse E E E Save amp View gt Once the file has been located and selected the Change Request can be created by clicking Save Change Request gt Anew CR will appear on your dashboard The Upload New GML CR window will remain open and you can proceed to save upload additional GML files if necessary v NES USER MANUAL State Government Victoria Page 46 If you only need to
3. 2 715 NEW STREET BRIGHTON 5185 Street Directory Search for a location using one of two available street directories e Melways for metropolitan Melbourne locations Enter the Map Page Number e VicRoads for Regional Victoria Enter the Map Page Number Address SPI Crown Description LotPlan Address SPI Crown Description LotPlan Parcel PFI Property PFI Change Request Parcel PFI Property PFI Change Request Coordinates CPN Melways Coordinates CPN Melways Vicroads Vicroads Melways ee Vicroads Reference e Reference 35 Search Search Clear Clear NES USER MANUAL State Government Victoria Page 38 Draw Changes on Map Mark up Once the required location on the map has been found the cause for the change request can be marked up on the map The Change Request tools are found in Step 3 of the Easy Editor A change request is marked up by drawing on the map Mark ups can be placed as either gt Points Step 2 Draw where changes are required ES gt Lines or a Bei a Polygons shapes Point Line Shape T Mark ups can be erased if drawn incorrectly and the comments re edited during the current edit session only One or more mark ups can be added to create a change request Drawing Points Select the mark up Point Tool 5 and place a point on the map Amark up descrip
4. Mark Up The process of indicating the location of changes on a Map using the system drawing tools to place a pointon a mapordraw a line or shape Change Request When someone wishes to notify an error or omission contained within a dataset he or she raises a change request CR to notify the system of this information Type of Change The Notifier must categorise a CR by the type of change they are trying to report on This will determine which workflow to direct the Change Request to and therefore which custodian will receive the CR to action Work Order A work order WO is created when a data custodian passes a change request onto to the data maintainer to amend the source database Batch processing can be achieved by selecting multiple Change Requests to be bundled together and sent to the maintainer as a single Work Order e NES USER MANUAL State Government Victoria Page 7 HOW DOES NES WORK NES has a number of fundamental components WORKFLOW ROLES DASHBOARD EASY EDITOR NES ACCESS WIDGET SIMPLE FORMS Roles In order to create change requests and for those change requests to be acted upon by the custodians of the authoritative datasets the NES Portal supports four primary roles e The Notifier m e The Maintainer 9 N e The Custodian e The System Administrator e Users of the NES Portal are required to be registered before they can log onto the system Once a use
5. 3 1 1 schema is available from http schemas opengis net gml 3 1 1 base Within the NES Application there are four ways to work with the GML data 1 Create a new Change Request via Upload GML This requires the user to create a Change Request by uploading NES GML data Refer to the section UPLOAD GML on pg 45 2 Downloadan Existing Change Request as GML Enables a user to download the information from an existing change request in NES GML format allowing them to integrate the information of the change request into their own desktop GIS or other suitable applications Refer to the section Error Reference source not found on pg Error Bookmark not defined 3 Create a Change Request via the NES Access Widget This requires the user to load the Change Request information as a NES GML file Refer to the section Submitting a New Change Request in the NES Access Widget Chapter on pg 53 4 Download a Change Request via the NES Access Widget NES USER MANUAL Page 16 This allows the user to download the information contained within a Change Request directly from the NES Access Widget Data is only downloadable in NES GML format Refer to the Chapter THE NES ACCESS WIDGET on pg 52 For the NES application a NES specific GML has been defined Data Uploaded into NES must conform to the NES GML schema If GML data is downloaded from NES users will need to have a NES GML schema implemented in order to translate the GML into the chosen
6. First Name Register now by filling cut this simple form Once you have Last Name entered all of your details you will receive a confimation email Password supplying you with your usename and password Confirm Password Email Already registered or want to make changes to your account Phone Login here Mobile Fax e Once registration details have been filled in and the Registration Button clicked registration details will be sent to the NES System Administrator NES USER MANUAL Page 19 e Confirmation will be received via an email delivered to the email account nominated when registering e Confirmation of the registration can be expected within 24 Hours the turnaround time is dependent on MyProfile Home Page Overview Once logged into the Service the NES home page will display ye J E ag N Victoria 2 301 EX l gt 787 1 eho La nda Notification and Editing Service TEST Home Help Dashboard Change Request Logout Welcome TEST LGA1 Email Preferences Home Welcome to the Notification and Editing Service NES the latest step in the State s spatial vision You are currently logged in To support government delivery on outcomes by providing ubiquitous access to authoritative location based services across businesses for users of all levels of expertise your roles are NES CUSTODIAN REISER Overview of Notification and Editing Service If you wish to change
7. However a user can chose to NOT receive these emails by selecting this option in the Email Preferences from the Home Page Workflow Diagrams Diagrams of workflows currently available in the system can be found in Appendix A Dashboard The Dashboard is the main interface in the NES Portal The Dashboard displays all change requests either created by the user or user s organisation or that require action by the user users organisation The Dashboard menu will vary depending on the Logon Role Roles of Notifier Custodian Maintainer and System Administrator allow different levels of functionality in the system Refer to the section THE DASHBOARD on pg 22 for more detail on using the Dashboard Easy Editor A simple and intuitive web based mapping tool used to create a Change Request and view existing Change Requests The Easy Editor displays and allows searching on selected datasets available within NES The map can be marked up with a series of Mark ups to indicate where data may be incorrect or missing Refer to section NES USER MANUAL Page 14 THE EASY EDITOR on pg 33 for more details Simple Forms Simple Form is an interface found under the Change Request menu to allow Custodians of certain data sets most typically Land Registry and Local Governments to load existing forms used in the data maintenance processes for Address Property and Parcel data Only NES users who have a Custodian Role will be grante
8. Notification for Editing Service This service is provided by the Department of Sustainability and Environment to improve processes for notifying and maintaining changes to Victoria s authoritative spatial datasets One of the primary data sets available for notification within NES is the Vicmap Suite of products Victoria s authoritative framework datasets for spatial data The Notification for Editing Service is available to state and local government organisations that already participate in data sharing and data maintenance programs with the Department of Environment Land Water amp Planning Throughout this document the Notification for Editing Service is referred to as NES or the system Vicmap Vicmap Data is the authoritative spatial data for framework datasets for Victoria For further information about the importance of the role of Vicmap datasets for all Victorians and for specific information about each Vicmap product please visit www dewlp vic gov au vicmap System Overview NES is a system designed to facilitate increased efficiency in maintaining both spatial and aspatial datasets The system provides tracking mechanisms to ensure greater transparency of the data maintenance process and configurable data validation to ensure maintenance meets high quality standards NES is accessed via a web based portal using thin client technology that requires no plug ins or add ons to be downloaded to the end user s computer
9. The Notifier can be any user who has a log on account for NES A Notifier can generate change request information for any data set available in NES which is incorrect missing or no longer relevant The Notifier may have researched the issue and be able to provide the correct representation of the erroneous data Alternatively they may just be aware of an error in the data but not know the solution i e this map shows a river running across my land and there isn t one Notifiers will be able to raise change requests via e Inthe Easy Editor a Notifier will be eligible to create a notification on any data in any area of the state NES User All users who are registered account holders with NES are assigned the role of NES USER Some users will be assigned the role of NES USER and one other role such as NES NOTIFIER NES CUSTODIAN or NES MAINTAINER The role of NES USER provides access to the Easy Editor to make a change request Some Examples of Notifications e A Road Name is spelt incorrectly or the road is not shown at all in the Vicmap Map Books or the VicRoads Melways and you wish to report this error e An address appears to be located in the wrong property wrong position on maps such as those available in NES Land Channel or from Local Council websites e The title description on a parcel of land such as a property report retrieved for a specific address from Land Channel or as shown on the land channel map is incorr
10. The web based nature of NES ensures users located in geographically remote regions can participate in the data maintenance process NES has secure login authentication of all users ensuring only those people with appropriate authorisation can access data NES enables users to report an error in a dataset or change that is required to any dataset accessible by the NES system Reporting is achieved through raising a notification also referred to as a Change Request CR throughout this document NES Terminology The following describes some common terminology referenced throughout this user manual These terms are used within the system NES USER MANUAL Page 6 Portal A web portal functions as a single point of access to information via the internet Portals present information from diverse sources in a unified way with a consistent look and feel across multiple applications which otherwise would have been different entities A portal provides e integration and access to content applications and processes e improved communication and collaboration among participants e unified real time access to information held in disparate systems Notification A notice generated via email to alert a user that an action within the Notification for Editing Service has occurred Notifications are sent to the person who raised the change request and to the relevant person organisation within the service who must action the change request
11. 75 element DateExpired diagram DateExpired Date this feature was deleted http www geomatic com au fmd em content simple annotation documentation Date this feature was deleted source lt element name DateExpired type date gt lt annotation gt lt documentation gt Date this feature was deleted lt documentation gt lt annotation gt lt element gt element DateModified diagram DateModitied Date this feature was last updated http www geomatic com au fmd uu ili i i content simple annotation documentation Date this feature was last updated source lt element name DateModified type date gt lt annotation gt lt documentation gt Date this feature was last updated lt documentation gt lt annotation gt lt element gt NES USER MANUAL Page 76 element RecordedBy diagram RecordedBy Liser Sy stem which generated the change http www geomatic com au fmd P content simple annotation documentation User System which generated the change source element name RecordedBy type string gt lt annotation gt lt documentation gt User System which generated the change lt documentation gt lt annotation gt lt element gt element Table diagram Table Marne of the database table the Feature belongs to http www geomatic com au fmd LLC content simple annotation documentation Name of the database table the
12. Custodian and ensure the CR ends up in the correct Parcel Change Workflow is to Re Categorise the CR View Details e Click on the CR to View Details and one of the options is Re Categorise View In Easy Editor He Categornse e The Re Categorisation window will open showing the originally selected TOC e Select the correct TOC for this change redefine Region if needed and add any comments if applicable e NES USER MANUAL State Government Victoria Page 30 Re Categorise Update Description if needed Re Categorise Type of Change Change Reguest status will be reset The address on my title is wrong a Type of Change Selection g Address Parcel amp Property g Address Attach Comment optional Add Address This error is actual a PARCEL DESCRIPTION problem and not an address error Parcel Desc needs to be corrected on parcel where the address was highlighted A hanae Addres Delete Address Incorrect Address Move Address Location amp Change details Move Address Point Other Load Forms Submit Cancel g Parcel Crefno is Incorrect or Missing Missing a Multi Parcel Original TOC selected by Notifier Missing a Parcel Multi Parcel to be Deleted Need to Load PIE g Parcel Description Incorrect Re Categorised TOC selected by Modi F Custodian reviewing Parcel shape amp Description are Incorrect e The CR is no longer actionable on the LGA Custodian s Dash
13. GIS or other application Further information about the details of the NES GML schema can be found in Appendix B NES GML DESIGN NES Access Widget The NES Access Widget is an application that can be downloaded from the NES homepage and installed onto your computer The Access Widget allows you to create a new change request and load a GML file to that Change Request without ever needing to open NES Existing Change Requests can also be searched and viewed from within the access widget and a GML file created from an existing change request Users are encouraged to integrate the NES Access Widget into their data maintenance systems to enable loading changes from their own system easily into NES for incorporation into the Corporate Spatial Data Library Refer to the section THE NES ACCESS WIDGET on pg 52 for more detailed information about using the NES Access Widget NES USER MANUAL Page 17 THE NOTIFICATION FOR EDITING SERVICE PORTAL This user manual will step through how to use the NES Portal detail the function of each role and the different ways in which change requests and updates to datasets can be raised reviewed and actioned Accessing NES The Notification for Editing Service is a web based application that users access via a web portal The sections in this chapter detail user account requirements for logging into the system how to access and how to use the NES portal NES Portal Location The NES application
14. Requests as FEYDD DEN a work order to an M1 or PIE form Change Requests to be bundled as a work order Change Request Creation Date i ws ___op e Lists the Change Requests selected in the work Change 13 10 2008 39 13 P Address 12 39 13 PM order Change 13 10 2008 Address 12 37 48 PM e f required generate an M1 or a PIE form from this work order by clicking on the relevant button A prompt will open asking you to open file or save file to a specific location e When ready SUBMIT the work order which will either send it to the Data Maintainer or generate a GML file depending on the Action chosen e Once submitted the Status of the all selected Change Requests will be updated and the Custodians Dashboard will show the Work Order ID against each Change Request if viewing the Dashboard in Create Work Order View 810 2 ADDS IN ROWAN Local Government 15 10 2008 3 49 12 PM Authonty Wangaroa GD DJ open in wo 21 Rural City 809 3 ADDS IN VICTORIA PARADE Local Government Se 15 10 2008 3 49 17 PM Authority Wangaratta Rural City WARNING When submitting a work order to the Data Maintainer an M1 Form or PIE Form that has been exported via the work order WILL NOT BE ATTACHED TO THE WORKORDER Any Forms that are exported from a Work Order will need to be attached to a new Change Request and submitted independently The Change Request containing the actual M1 or PIE form will need to follow its designated workflow pa
15. click on New Change Request Figure 5 shows an example of a CR being submitted Follow the following steps 1 2 3 4 Select Type GML Import Select Region the region appropriate to the CR to be submitted Select the Type of Change in the left window relevant to the CR to be submitted Enter a Description in the Description field Click the Add button and select the GML fie to be uploaded to NES When you are satisfied that all the information you have entered is correct for the CR click Lodge NES USER MANUAL Page 54 Figure 5 Submit a New Change Request Notification and Editing Service Lodge New Change Request Bag i Type of Change i E Address Parcel amp Property Mf PR M i E Address ri ifi i i e i a ivpc v E Add Address Select Region Maty Meboume Oy Delete Address Description Incomect Address Move Address Location amp 1 changed Address from 50 52 to 54 58 Little Bourke St Move Address Point Other F Load Forms i Parcel Gl Property E Admin amp Political Boundaries a Ag amp Farming Attachments Elevation rane A Transportation Networks C Documents and Settings mcovington DesktopChangeRequest_1036 gml m d Er Er Ecl Er a Water Resources After the CR has been successfully submitted a CR ID will be displayed and the current status of the CR The status will depend on the Type of Change of the CR and the Wo
16. number of pages which can be selected using the navigation controls at the base of the page View Filter Create Work Order Show Request Type Export to CSV View All View By Page View Filter gt This option opens the filter that allows the user to extract selected change requests to be displayed gt Over time there will be many many CRs on a user s dashboard The filter offers various options to assist the user to manage their dashboard Filter Request ID CR APPROVED source NOT GML Import CR CLOSED Advanced Editor CR CREATED Fortal CR DECLINED Easy Editor Notifier Custodian Region Please select Date Between ified Don t Fi ate Between O created Last Modified Don t Filter By Date Jump to Year Jump to Month wv Jump to Year lt July 2008 October 2008 Mon Tue Wed Thu Fri Sat Mon Tue Wed Thu Fri 30 2 3 4 5 29 30 1 2 3 7 9 10 11 12 6 7 8 9 10 14 ib 16 17 18 19 13 14 1 21 22 23 24 35 2b 20 24 2B 29 30 31 27 28 30 31 4 5 6 7 3 4 5 6 7 Today One Week Ago One Month Ago Today One Week Ago One Month Ago One Year Ago Start of System One Year Ago Start of System Apply Filter Clear Filter gt CRs can be filtered on any of the Dashboard fields displayed in addition to the region the CR belongs to Local Government Area the Source of the CR and dates of the CR gt Once the F
17. peris net aml nminszfmud http Myw cenmatic com austind s minsxiink http Psy eia org 38Srxlink minsxsi http Avr a orc ADD ML Schema instance quilmetalataProperty See 2 o find ChangeFlag U a CO qmidescription Spatial upeateeta Plarr rid Zones gitifeatureMember 4 mes Plan_Zone 1 nes Plan Zone garfid Pi gmimetal ataProperty 7 7777s O fundi ast pdate 2008 05 26 Examples of NES metadata properties gavidescription Movet Baundary te align eith parcel boundar mes SCHEME_CODE EN CO mes LGA_CODE 300 mes LGA ALPINE mes ZOHE_HUM 5320 mes ZOME_STATUS t mes ZOHE_CODE RDZ2 mos SUPPLY_VERSIOH 161 qrisurfaceProperty mes OBJECTID 5316001 2 es Plan Zone gilid Pi lanier a yn ddr gt OfmdiastUpdate 2008 05 27 nos SCHEME CODE Bu eee FT FFF TT du mes LGA CODE 343 mes LGA MELBOURNE mes ZOHE_HUM 209 mes ZOHE_STATUS t mes ZOHE CODE MUZ Cb mes SUPPLY_VERSIOH 157 qriisurfaceProperty CO mes OBJECTIO 145794 qu NES USER MANUAL State Government Victoria Page 79 APPENDIX C DOCUMENT REVISION HISTORY Version Date Section Changes 3 10 2012 e Point editing in Easy Editor Removed from document No longer valid Replace SII with ISB 26 9 2011 e Dashboard View Details Removed further references to Advanced Editor 28 10 2010 eDropped all reference to Dropped all refere
18. responsible for setting all system workflows and is the only person who can do so within the system Re Categorise If a Custodian receives a Change Request and they are not the responsible authority to action the request e g Notifier categorises the Type of Change incorrectly the Custodian has the ability to Re Categorise the change request to the appropriate Custodian A Re Categorisation is required because if the incorrect Type of Change was originally assigned to the Change Request then the CR will be directed to the incorrect workflow The only mechanism to direct the CR back into the correct workflow is for it to be Re Categorised More information about how to Re Categorise a Change Request is found in the Section Re Categorise Statuses Statuses are created and maintained by the System Administrator New statuses may be introduced into the system in the future as the need arises All possible statuses that exist within NES at the time of publication a description and their preconditions are listed in the table below STATUS DESCRIPTION SUBMITTED A new CR has been created by a Notifier or Custodian gt Any new CR is immediately submitted when it is created UNDER REVIEW A CR is placed under review by the Custodian gt ACR with status Submitted can be placed under review NES USER MANUAL Page 9 STATUS DESCRIPTION MORE Custodian returns the CR to the Notifier as more information is required t
19. your access level please contact The Notification and Editing Service NES page descriptions for all users mark o brien dse vic gov au providing your full name and contact details Dashboard The Dashboard is where all your current change requests are located This dashboard will allow you to view your Victoria current requests in full details as well as see the current status of the request Through the dashboard you will be The Piace To Be able to track the progress of all your current change requests Change Request The Change Request page will allow you to create a new Change Request to be processed This Change Request once created will then be placed in your Dashboard to allow you to keep track of the Change Requests progress Questions or Comments If you have any questions or comments about the server please contact the system administrator at mark o brien dse vic gov au with your full name and contact details NES Access Widget You can download a copy of the NES Access Widget that allows for dashboard functionality from your windows desktop NES Access Widget Installer Download just download and run the installer contained in the zip file The home page indicates the roles you have been assigned with your user registration and who you are logged in as From the home page you can access the main menu of the Portal which includes Home The page displayed on successfully logging into NES It contains some description
20. 2008 Change Request Loaded The results of the search on creation date entered in the window above are shown in Figure 7 NES USER MANUAL Page 56 Figure 7 Search Results using NAW Notification and Editing Service Actions Windows Search Results Change Requests Change Request Summary fey snd SA inn Request ID 1026 Victoria LGA catch all Wangaratta Rural City Owner NESadministrator Victoria LGA catch all F Wangaratta Rural City UNDER REVIEW man Rural Region Victoria LGA catch all Wangaratta Rural City Easy Editor Parcel A description should read this is a test description Category l Address Parcel amp Property Object Parcel Status Parcel Description Incorrect Task Modify View Details Change Request Loaded All the information pertaining to an individual Change Request is downloaded when the search returns a valid result The information is categorised and can be viewed by clicking on the View Details button NAW displays the information for the CR under five tabs see Figure 8 Figure 8 Details of the CR selected from the Search Results Window Notification and Editing Service Now Viewing 1026 Date amp Time User details New Status 23 10 2008 NES Administrator NESad UNDER REVIEW UNDER REVIEW 23 10 2008 NES Administrator NESad
21. 23 07 2008 11 59 38 AM View Details catch all 967 Formal Road Name Change Approved Local Government Authority Victoria LGA 23 07 2008 12 09 05 PM View Details catch all 976 M1 Form for July Local Government Authority Victoria LGA 23 07 2008 12 29 00 PM View Details catch all O 977 McCallums Lane formally named Local Government Authority Victoria LGA 23 07 2008 1 36 10 PM View Details catch all 978 McCallums Lane has been named Local Government Authority Victoria LGA 23 07 2008 2 46 02 PM View Details catch all 379 Name Road Jones Road Local Government Authority Victoria LGA 23 07 2008 3 15 24 PM View Details catch all E 380 July PIE Form Local Government Authority Victoria LGA 23 07 2008 3 58 55 PM View Details catch all Show 100 items per page v NES USER MANUAL Page 22 CR Summary Total Change Requests 12 actionable Change Requests 7 View Actionable View Non Actionable Showsthe Total Number of Change Requests in the users dashboard gt Shows the Number of ACTIONABLE Change Requests in the users dashboard where Actionable indicates that the CR currently requires that user to take some action and change the CR Status to move it onto the next stage in the workflow gt The Dashboard can be filtered by the Actionable Non Actionable Change Requests by clicking on the links in the summary If filtered then ALL CRs can be retrieved by clicking on View All link Dashboard Fields
22. Authority status was changed is also shown Wangaratta Rural City NES USER MANUAL Page 29 Re Categorisation When a CR is initially categorised by a Notifier there is the possibility that the Notifier incorrectly assigned the Type of Change Example A Typical example of this occurring may involve a user who is not familiar with the data that requires the change using the Easy Editor to report a Change of Address because they think the address on their parcel is incorrect When they did a search on their title of land the address did not match and therefore thought their address was wrong The workflow will direct this CR to the relevant Local Government who is custodian of the Address for the geographic area concerned Change Request ID Description Notifier Status WF Date Last Modified View Details O 775 The address on my title is wrong Local Government SUBMITED 10 10 2008 2 09 57 PM View Details Authority Wangaratta Rural City Figure 1 An Incorrectly Categorised CR Appears on LGA dasboard The Custodian opens the CR and quickly discovers that the problem is not in fact the address but rather the Parcel concerned has the incorrect description Once the Parcel Description is repaired the title search will yield the correct address Therefore the change required actually lies with the Land Registry Custodian and not the Local Government Custodian The only way this CR can be directed to the Land Registry
23. CR if required if the CR is actionable Edit Details and Re Categorise are only available e The Unique CR ID is shown e The Type of Change the CR has been categorised by is displayed e The Region to which the CR belongs e Who Notified the Change Request created it NES USER MANUAL Page 28 List of Attachments e If any attachments have been added to the Change Request these will be listed here Select amp Upload Attachment e Attachments can be downloaded at any time SSS COE by clicking on the name of the file attachment Comment No recent comments available Comments Add Comment e If any comments have been added to the Change Reauest they will be listed Consult e Toview all comments in a new window click View all No consultation information available e Anew comment can be added at any time Additional Information No additional information available History History See e Each time the Change Request is Actioned either by Old Status New Status O Change to CR Status o Redirect or Rewind SUBMITTED UNDER REVIEW 26 09 2011 11 59 19 AM the history is recorded here Changed By x x demo_cust2 Local Government Authority Wangaratta Rural City e At each Action the OLD and NEW status is Se shown and the user who made the change A 26 09 2011 11 57 58 AM 2 timestamp stating the date and time the Changed By x x demo_cust2 Local Government
24. Change Description Notifier Status WF Date Last Modified View Details Request ID All the Change Requests in the dashboard can be sorted on any of the dashboard fields To sort in either Ascending Descending order click the field name you wish to sort on TheChange Request ID a unique ID generated when the CR is created gt Description The descriptive information required to be entered by the Notifier when the CR is created gt Notifier The Name of the organisation who created the CR In the case of an LGA it will also list the specific LGA area Status Shows the current Status of the CR gt WF Allows sorting of the Change Requests in the order that statuses are changed for workflows e g submitted under review verified more information required declined gt Date Last Modified The date time stamp that the CR status was last modified by someone Either by changing status adding comments adding attachments gt View Details Will open the selected CR record providing more information about that CR e NES USER MANUAL State Government Victoria Page 23 Status Statuses are colour coded to indicate who is responsible for the current state of the Change Request gt CRs created requiring action by the Notifier CRs requiring review action by the Custodian GREEN CRs requiring action by the Maintainer PURPLE BLUE CRs Referred RED CRs Accepted and now Close
25. K nu i CUSTODIAN UNDER REVIEW LGA cation REFERRED CUSTODIAN GEO NAMES Y Easy p gt Add Attachment Editor DECILINED NES USER MANUAL Page 71 Type of Change Road Alignment Extent Add Road Delete Road 4 ee Notification GNANGE ACCEPTED Notification MORE INFORMATION REQUIRED Dashboard Easy Editor SUBMITTED Transport SENT TO ROAD MAINTAINER ON HOLD ISB MAINTAINER a ISB MAINTAINER SENT TO MAINTAINER Dashboard Add comments for rejection Create Work Order UNDER REVIEW RECHECK Easy VERIFIED e Out of System NOTIFIER e g CFA Editor l I ne DECLINED 5 Possible Data Custodians NES USER MANUAL Page 72 APPENDIX B NES GML SCHEMA Overview In order for NES to exchange data with external systems NES will support the input and export of spatial and aspatial data in Geography Mark up Language GML format NES GML will comply with version 3 1 1 of the GML specification The GML 3 1 1 schema documents are available from http schemas opengis net gml 3 1 1 base As NES is intended to support a growing list of datasets it is not possible to define a GML application schema characterising every possible field in every possible dataset Instead NES will support the standard Feature and FeatureCollection objects within the GML specification and provide a set of st
26. NES User Manual Notification for Editing Service Department of Environment Land Water amp Planning Version 1 9 March 2015 www delwp vic gov au nes ABOUT This user manual has been written to assist in the use of the Notification for Editing Service provided by the Department of Environment Land Water amp Planning For more information about the Notification for Editing Service please contact the System Administrator Mark O Brien dewlp vic gov au NES USER MANUAL Page 2 TABLE OF CONTENTS ABOUT 7 e 9 et 2 TABEE OF ae I c 3 adsiduis T NWY 6 Arar o TE M RR AU Y DF CF GYR 6 System OVEFVIEW i YAR hix Uk eue HAY YDW A CNAU RAY HOU NA OAN NN GANA FWY ANS MYN WNA ii 6 IES TSM NO PR TT 6 HOW BOEN WORK a A CAFFO 8 FOES EE I ances T FA YY A FF EA NR AA i 8 fendi A EA FR 9 El all NOU FICATION riali Miei 12 ASO FREE 14 FIVE 14 SIMDISFOM ola 15 WOK OTO TE NETT T MT 16 GRES 16 NES ACCOSSWIABEirlaan HU HN FN 17 THE NOTIFICATION FOR EDITING SERVICE PORTAL i 18 PCC SS NE enan Sd CO Don YNO DA OEN ANFON GYRRODD EY 18 User Account RequiremeEntSs HL LLY LHAY LL HL HR LLY HLR esa esa LLE LLEDU LED esas ea ses
27. SUBMITTED UNDER REVIEW E NES USER MANUAL State Government Victoria Page 57 Action an Existing Change Request After searching and retrieving information on an existing CR the user may wish to change the status of the CR The Actions tab on the Search Result window allows the user to change the status The actions listed are only those permissible by the user logged in and relevant to the specific CR and current point in the workflow This ensures that unauthorised users cannot modify Change Requests and authorised users can only action Change Requests in accordance with the rules of the workflow This behaviour mirrors the behaviour of the user logged into the NES website 1 Selectthe Actions tab and click on the appropriate action 2 Write an update to the description if relevant 3 Click on the Perform Selected Action button e NAW will update the status in NES and you will notice that the status is updated in the Information tab for the CR Figure 9 Perform an Action on an Existing Change Reguest using NAW Notification and Editing Service Now Viewing 1026 Information History Attachments Comments Actions Available Actions Update Description VERIFY J Parcel A description should read DECLINE MORE INFORMATION REGUIRED this is a test description Comment Optional Perform Selected Action NES USER MANUAL Page 58 THE NOTIFIER Notifier Role
28. TOR IOI NOTIFIER E NES USER MANUAL State Government Victoria Page 60 Request is directed through system to Appropriate Custodian and then to maintainer Example Notify an incorrect address using the Easy Editor A person when looking online at Land Channel to retrieve a Property Report noticed the location of their address was incorrect They wish to inform the appropriate authority that the location of their address is incorrect Assuming this person is already a registered user of NES if not refer to section Log into NES they can log onto NES and create a Change Request to have this error rectified The steps required to notify are as follows 1 Logonto NES 2 Openthe Easy Editor 3 Reportthe change request in the Easy Editor 1 Selectthe Type of Change 2 Locate the Area of Change 3 Draw where changes are required Mark ups 4 Submit the Change Request 4 Receive Notification when the CR is Approved Declined and lastly when the CR is committed to the database 1 Log onto NES Only registered users can log into the Notification for Editing Service Your logon information will determine the role you have within the system A user must be logged onto the system in order to create a change request Am a registered user A user can either be pre registered by holding a MyProfile account in which case the user logon and password details you hold for MyProfile will grant you acc
29. ainer SENT TO ROAD CR is sent to two specific maintainers simultaneously Address amp Road The and ADDRESS Custodian must make the decision if the CR is reguired to be sent to both of MAINTAINER these maintainers gt ACR with status Verified can be sent on to a maintainer NES USER MANUAL Page 10 STATUS DESCRIPTION RECHECK The CR contains information that was unable to be processed by the maintainer The CR must be re checked and information corrected before it can be re sent e g A record within an M1 File was unsuccessful in loading gt ACR with status Sent to Maintainer can be set to Recheck MAINTAINER The CR has is being reviewed by the data maintainer in preparation for data REVIEW loading gt ACRwith status Sent to Maintainer can be set to Maintainer Review PARTIALLY If Dual Maintainers are involved in the maintenance process when one LOADED maintainer finishes they set the status to Partially Loaded to inform the other maintainer to finish the process The second maintainer then closes the CR once they have processed data by setting the status of the CR to Change Accepted gt ACR with status Sent to Road and Address Maintainer can be set to Partially Loaded CHANGE Maintainer approves the change indicated in the CR The CR is now closed ACCEPTED gt ACRwith status Sent to Maintainer can be set to Change Accepted gt ACRwith status Partially Loaded can be set to Change Accepted Sta
30. all status at that stage in the workflow become available again Actionable Change Request Only when a Change Request is actionable on your dashboard can you carry out an Action of a Status Change Redirect Rewind or Re Categorisation O An actionable change request will appear with an Refer to the image below Extend Karina Court Local Government SUBMITTED 10 10 2008 1 34 11 PM View Details Authority A Change Request is defined as Actionable if the workflow has designated that the Role Organisation and geographic region that you belong to has the permitted action based on the current status of the Change Request Email Notification NES generates three different classes of email notifications e Action Emails e Information Update Emails e Action from Redirect Emails The user can choose to turn on off email notifications by navigating to Email Preferences on the NES Home Page Refer to the figure below NES USER MANUAL Page 12 Home Help Dashboard Change Request Loaout Email Preferences Email Preferences I do not wish to receive Action Required emails I do not wish to receive Information Update emails I do not wish to receive Action Required from a Redirect emails Save Preferences Cancel Action Emails Action Emails are automatically generated by NES after any action The NES User designated to receive the Change Request Action according to the workflow of the given Change Reques
31. an be erased by pressing CANCEL Selecting DELETE will ask you if you want to delete all the mark ups in the current session NES USER MANUAL Page 66 Step 4 Submit the Change Request The final step in creating the change request is to submit the CR Step 4 Submit Change Report 5 To submit a CR a description about the Type of Change must be provided Please provide information about your Change Type Incorrect Address for 50 Yen Teen Road Plenty SSS Once this is provided the CREATE button will be enabled e Enter Description A change request MUST contain a description before it can be submitted The description should be a brief statement to summarise the change request e Submit the CR Select CREATE after a description is entered and the CR will be submitted to the system A window will pop up showing you the CR ID created Windows Internet Explorer AN The change request 10 915 was submitted successfully 4 View CR on the Dashboard After the CR is submitted to the system you can view the new created CR on the Dashboard e The CR will also appear on your dashboard as follows Change Description Notifier Status WF Date Last Modified View Details Request ID g15 Incorrect Address for 50 Yan Yean Road Flenty Local Government Authority 20 07 2008 12 35 59 PM View Details NES Sample LGA Shire 1 gt At this point there is no more for the Notifier to do Ema
32. andard metadata elements which can be used to provide the additional information that NES may require to successfully import GML created from external systems NES will also support standard GML 3 1 1 Features and FeatureCollections provided the following rules are adhered to e The Feature name must match the underlying table name or view name of the dataset within NES To obtain this information contact the NES System Administrator e The element names of the Feature must match the field names in the table e Only inserts and updates are supported unless NES metadata element ChangeFlag is included at either the Feature or Feature Collection level Figure a NES External Data Transfer GML design External Data Maintenance GIS Systems Other Data Maintainers Custom formats Custom formats NES GML Input Y NES GML Output NES USER MANUAL Page 73 NES Meta Data Elements The elements listed below can be used within any NES compliant Application schema to provide additional metadata about each GML Feature or FeatureCollection A separate schema has been created to store these elements This schema can be used within any new application schema by adding the following import statement lt import namespace http www geomatic com au fmd schemaLocation NESMetadata xsd gt element ChangeFlag diagram ChangeFlag Specify the type of change I2Insert U Update D Delete http www geomatic co
33. any of the individual change records as needed all one or none within Work Order and Action the Work Order as a whole e By selecting both the Change Request records in the Bulk Change Details work order above then clicking ACTION Action Select Action e A Bulk Change Details window opens just like the Select Action work order details window MAA ACCEPT CHANGE IRECHECK e The Data Maintainer can then change the status of all Change Requests to be updated Redudet p Request Type Creation Date the selected records at once to either dd i 10 E Property dia ACCEPT CHANGE A REJECT Address Parcel 13 10 2008 cto TIS e Or they can export the data as GML NES USER MANUAL Page 50 CREATING AN M1 FORM USING WORKORDER The Work Order function can be used to create an M1 form for a number of individual Change Requests that are of differing Type of Change for example Address and Property Changes can be contained within one M1 form e Select all the required CR records from the Dashboard regardless of them having differing TOC as if creating a work order Follow the procedure outlined in above section Creating a Work Order on pg 48 e Click the Create Work Order button at the bottom of the CR list as detailed in above section e The Work Order Details window will open showing all the CR records you have selected e Click the Export to M1 Form button which will generate an M1 form for the se
34. aving to click many times or draw a marquee zoom box gt If your mouse has a scroll wheel this can also be used to zoom in out gt Fora fixed zoom amount simply click one of the zoom buttons once only Panning The map can be moved in any direction by clicking the left mouse button and dragging the mouse across the map gt The mouse pointer is in pan mode by default whenever the mouse is over the map Map Layers To toggle map layers on and off click the Map Layers Button found above the Map Navigation tools Selecting this button will open a drop down list of available data layers to display in the Map Window Layer Name Change Requests DSE IWS Locality MELWATS OLD Unemployment SLIP SLIP PROPERTY Suburb IC Planning Zones YicBook 100K YicBook 70K liy o0 mmmgmmmmmmnm State Government Victoria Min Zoom Max Zodia gt To turn on desired layers select the check box of the layer name To turn off a layer uncheck a box Map Layers will only display at fixed zoom levels If the zoom level does not permit the layer to be displayed the layer will appear in Grey To zoom to the min max zoom level for a layer click on the zoom level number The Virtual Earth Map is not displayed after Zoom Level 14 only NES data is available at levels above 14 R refreshes a specific layer This is useful if a user wishes to refresh a layer after point ba
35. board but has been directed to the Land Registry Custodian s Dashboard as an Actionable CR Change Request ID Description Notifier Status WF Date Last Modified View Details 775 The address on my title is wrong Local Government J SUBMITED 10 10 2008 2 42 58 PM View Details LG A Cu st Authority Wangaratta ci Rural City Change Request ID Description Notifier Status WF Date Last Modified View Details The address on my title is wrong Local Government SUBMITED 10 10 2008 2 42 58 PM View Details Authority Wangaratta Rural City Land Reg Cust NES USER MANUAL Page 31 CHANGE REQUEST MENU To notify a custodian of new information or an error omission in existing data a Change Request must be created in the system There are two main ways to create a Change Request within NES 1 Using the Easy Editor Available to All NES Users 2 Using the Simple Form A method for uploading batch data changes using existing form formats such as M1 and PIE forms Simple forms are also only available to users with a role that has been granted this permission gt To use the Easy Editor to create a change request you must be in the Change Request page of the Portal gt Click Change Request from the Main Menu gt Only the available Change Request functions for your role determined by your user logon will be shown to you on the Change Request Menu Home Help Dashboard Change Request System Admin Logou
36. can be moved by RIGHT CLICKING 1 j on the end point and dragging to the corrected ag location Further Comments can added by CLICKING on the polygon which re opens the Label Box gt Ifa segment of the polygon needs to be removed i e not placed correctly it can be removed by clicking the right mouse button Each time you right click another segment will be removed NES USER MANUAL Page 40 until you are left with three sides The last three sides cannot be removed unless the mark up is deleted see next steps To continue drawing the polygon use the left mouse button again Erase Mark ups At any time if Red Lines are drawn incorrectly or are not required they can be erased by selecting the Clear All Button Cinsr All A prompt will you to delete all Red lines If you wish to continue and delete all mark ups select OK Windows Internet Explorer E o All of mark ups created during the current session will be deleted using Clear All a j Delete all redlines o To delete just one single mark up click on the specific mark up end point and select the Delete Button Multiple Mark ups gt Continue adding as many Mark ups to the CR that are applicable to describing the change required Click on one of the mark up tools each time a new mark up is required gt The CR can contain any number and combination of Point Line Polygon mark ups Hint Multiple Redlines are permitted wi
37. cto a Place To Be i is T 7j Notification and Editing Service 5 REPORT CHANGE a Step 1 Please select Type of Change Aj Aerial Hybrid O Change Road Name O Change Address O Change Property O Change Parcel Description O Change Parcel Shape en O Planning Scheme Error Zone O Planning Scheme Error Overlay Make change not listed above Step 2 Go to location v Step 3 Draw where changes are required v Step 4 Submit Change Report v VN vi icrosoft Y A0 IR m Virtual Earth e h A 3055 Hizr gt zeft Someta WD State Government of Victoria l M u l EN I Copyright amp Disclaimer Privacy Help Lat 37 812861 Lon 144 965294 Zoom 18 Scale 1 1 783 MGA Zone 55 Easting 320889 5573 Northing 5812960 6589 Map Navigation and Viewing Data The Easy Editor contains standard map navigation tools that most users should be familiar with if they have previously used a web based mapping tool Map Navigation tools are located in the Upper Left Hand Corner of the Easy Editor Map Layers oe LP ATE Aerial Hybrid h PHYS rt e NES USER MANUAL State Government Victoria i A Zooming Using the Zoom tools found on the left side of the map the map view can be zoomed to the extent required gt To Zoom In Out continuously click on one of the zoom buttons and hold the mouse down until desired zoom level is reached This feature enables very rapid zooming rather than h
38. d GREY Action and Attachment Icons gt Action o The Action Symbol indicates the CR in the users dashboard requires the user to take some action gt Attachment The Attachment Symbol indicates the CR in the users dashboard has one or more files attached Dashboard Menu Create a Work Order Create Work Order Show Request Type Export to CSV View All View By Page View Filter Refresh gt Creating a work order is a function that allows multiple CRs to be grouped together and sent as one single Work Order to the maintainer gt The maintainer would then receive the Work Order and process all the CRs contained within the work Order simultaneously gt Only CRs of the same Type of Change should be grouped into a work order Show Request Type Create Work Order Show Request Type Export to CSV View All View By Page View Filter Refresh gt Selecting this option will expand the Change Request list adding a field showing the Request Type as a new field This field will show the Type of Change assigned to the CR by the Notifier NES USER MANUAL Page 24 gt This option can be turned on off by the user at anytime by alternating between its Show Hide modes Exporting to CSV Create Work Order Show Request Type Export to CSV View All View By Page View Filter Refresh This option allows you to export the list of Change Requests displayed in the Dashboard to a standard comma delimited text fil
39. d access to Simple Forms Refer to the section SIMPLE FORM on pg 42 for more detailed information about using simple forms NES USER MANUAL Page 15 Work Orders Work Orders is a function on the Dashboard to allow Custodians to bundle together Change Requests for submission as a single work order and maintainers to receive and view the work orders Work Orders also allow the creation of existing forms for M1 or PIE modifications from selected Change Requests Work Order functions will only be granted to Data Maintainers and Custodian roles Refer to the section SIMPLE FORM on pg 42 for more detailed information about using Work Orders GML File Format In order for NES to exchange data with external systems NES supports the input and export of spatial and aspatial data in Geography Mark up Language GML format GML is the default file format for all data imported into or exported from NES GML is a specific XML grammar developed for geographic information GML serves as a modelling language for geographic systems as well as an open interchange format for geographic transactions on the Internet As with most XML based grammars there are two parts to the grammar the schema that describes the document and the instance document that contains the actual data Open Geospatial Consortium http www opengeospatial org standards qml NES GML complies with version 3 1 1 of the GML specification Further information about the GML
40. e Toys SONA n Kingsbury y rt Eltham t ls O Change Parcel Description amp x AUR C x ee la de er y M gt zone XN wi O Change Parcel Shape Kelor Downs if gt Preston Macieod Warrandyte E nl E me Ta Coburga En T G EFA AU LUC BL EE D i 4 Planning Scheme Error Zone Albans rd uc I ipe ie ASSI Ym RH endon _ js A y DES ha gt ee aae Q Planning Scheme Errar Overlay Deer Park 3 Northcote Doncaster Mooraolbai o a Suns fore Footscray Kan a e a ed i T Make change not listed above l EFI SE ugs diu MA East BO Hill SS Bo x Hill North oCr Step 2 Go to location Rel Truganina EM Le uu Camberwell x A 70 etingucec i ra ile wee S iy Nur di Step 3 Draw where changes are required z Laverton Mor h y ual s ERR unaw ingi Lig i m LM S NS Step 4 Submit Change Report i F T pem ue yach cri Bay 5 i Wan ma South Le c8 us NES Altona jeene f Meadows Bay Lan i A ix Kroxfetd Kn on io hea Point Cook Brighton Se AI m NH eee ue En i A af We ia d Virtual Earth ribee State Government of Victoria 4 ps o pyright amp Disclaimer El Privacy Help Lat 37 609880 Lon 145 177460 Zoom 10 Scale 1 455 783 MGA Zone 55 Easting 339797 4740 Northing 5826746 7584 NES USER MANUAL Page 62 3 Report the Change Step 1 Select the Type of Change The NES System requires every type of change request created to be categorised The catego
41. e format so that data can be imported into any program or format required for further analysis This option is available to all users of any role ci Only change reguests displayed in the current list are exported therefore if a full list of change reguests is reguired you must first select View AIl and ensure all filters are cleared 1 Click on the Export to CSV Menu Item A file download window will then open 2 Chose a location to Save the file or Open the file instantly and save later File Download Do you want to open or save this file Mame CR Report 20080610 2136 csv Tyne Microsoft Office Excel Comma Separated Values Fil From dev nes geomatic com au ham your computer If you do not trust the source do not open ar o While files from the Intemet can be useful some files can potentially E save this file What s the risk View All View All View By Page View Filter Refresh gt This option will display all Change Requests in the users dashboard as one continuous page Create Work Order 5how Request Type Export to CSV gt This view is useful if it is required to export a complete list of change request information View by Page Create Work Order Show Request Type Export to CSV View All View By Page View Filter Refresh di NES USER MANUAL State Government Victoria Page 25 This option will display all Change Requests applicable to your user logon role across a
42. e sese steer non 18 Loco c ris 19 Home Page OVErVIEW iii 20 THE DA ABOARD eirinen a A RR RA 22 CRUI Y e aa YF HF 23 Da 4 019 1c Ell AS eo m 23 Dashboard MENU arroari ra E E 24 Type of Change 27 NES USER MANUAL State Government A AP cg E 28 EU ategori OLIO iraniana 30 CHANGE REQUEST MENU aides eer H 32 THE EASY EDT OR coran E E 33 OS 33 Map Navigation and Viewing Data ii 34 St gein INC IO Srila 36 Draw Changes on Map Mark Up cccdcsucacssassnecoiaaaias ceheavecadannubanenessannanenasasansunaicobes saunonesutanbacsbankesotunteedd 39 Sum EE eC hip oT Ue SL a Gei O UGC O CN CUD AO 41 SIMPLE FOR Mecrea A r E 42 au 42 PRC CESS IE the SNS FON CF E HA 42 Loda IVIL riale 43 SCI zm PIE o gag e ee ERR ER RTT 44 B he c PIC m 45 Sul FFR 45 Accessi DIOS GIVIE aono FFYN ER FN FA evade dta PUE eue el RS FFOADUR FEN FF a LH IM LIS ORUM EE PUR 45 UDIOSGdTRE Fgci 45 WORK ORDER cea 48 THEE ACCES MDGET a i CRONFEYDD RA FFO YO N 52 a W
43. ect and you wish to report this error NES USER MANUAL Page 59 Notifying in the Easy Editor Any Notifier can create change requests for any location in Victoria when using the Easy Editor A notification can be created for Point Data such as addresses Line Data such as roads and Polygon Data such as Planning Zones The creation of a change request by a Notifier in the Easy Editor does not automatically imply a change to the actual data will occur Once the change request is submitted it will be forwarded to the appropriate custodian to review and either approve or decline The Notifier will be informed via email notification of the custodian s decision on the submitted change request If approved by the custodian the change request is then forwarded to the required data maintainer to be implemented The main process a Notifier must follow is Create a Change Request in the Easy Editor Submit the Change Request The change request is automatically given the status of Submitted when the CR is created and the Submit button is clicked in the Easy Editor The system forwards the CR onto the relevant custodian Notification via email is received when the CR is Declined or Requires More Information and lastly when the Change is Accepted the CR is committed to the database Change Notifier Process Error omission or Create a change is identified Change Request Change Request is Submitted EASY DASHBOARD EDI
44. ed rp Local Government 10 10 2008 1 08 02 PM Incorrect Road Name Authority Wangaratta Rural City 2 ADDS IN VICTORIA Local Government 9 10 2008 9 32 04 AM Change Address Authority Wangaratta Rural City It may be helpful to turn on the Show Request Type option so that each CR record in the Dashboard shows the TOC used ci Filtering the Dashboard by all Change Reguests that have status VERIFIED will ensure only those Change Reguests that can be created as a work order are displayed e Select as many Change Requests as required for the Work Order to be submitted e Only Change Requests of the same Type of Change Request Type will be grouped into a work order If you select CRs of differing Type of Change then multiple work orders will result e At the bottom of the Dashboard there will be a Create Work Order button Click to create the Work Order Local Government MERIFIED O gt 1 09 2008 2 25 28 PM Add Address Authority Wangaratta Rural City Create Work Order Show 100 items per page State Government of Victoria Copyright and Disclaimer Privacy e NES USER MANUAL State Government Victoria Page 48 e The Work Order Details window will open as follows Work Order Details SRC Serene ERTEAN e Carry out an action on the Work Order Send to Maintainer Export as GML Action Select Action Submit e Enables exporting of Change Request records in Export Change
45. ent Victoria Page 37 Parcel PFI Property PFI Use a Parcel PFI search to locate a parcel of land exactly via its Persistent Feature ID PFI Use a Property PFI search to locate a property polygon exactly via its Persistent Feature ID PFI Address SPI Crown Descri ption LotPlan Example Lot 2 of LP112212 located at 21 Parcel PFI Property PFI Change Request Faithfull Street Oxley has a ParceIPFI of 5412802 ParcelPFI 5412802 If this PFI is known the parcel can be located via Search this value Search Results o I match H 21 FAITHFUL STREET OXLEY 38575 Council Property Number Search for a location using a Council Property Number CPN If the CPN exists in more than one Local Government Area the result will return a list of all possible LGAs containing the CPN Address SPI Crown Description LotPlan Parcel PFI Property PFI Coordinates Change Request CPN Melways Vicroads Council NR Property 175800 See a Example In this example Property Number Clear 75800 exists in 6 different LGAs Search Results 6 matches vi susa I Select the locality suburb that is required G E LEWPRIERE AVENUE MOUNT MARTHA 3334 H WOORAK NI NI LDROLFON ROAD GLENLEE 2478 T The map will zoom to the selected Property Gel 380 DEVON ROAD MOUNT MORIAC 3240 HD RADESIN RISE NARRE WARREN NORTH 2504 g a GREENDALE TRENTHAM ROAD GREENDALE 3341
46. erated but all notifications generated by any other person from your LGA who is also a registered NES user The Dashboard menu will vary depending on the Logon Role Roles of Notifier Custodian Maintainer and System Administrator allow different levels of functionality in the Dashboard Selecting the Dashboard Link from the main menu of the Portal will open the NES Dashboard as follows I sri Home Dashboard Help Change Request Logout Welcome TRAINING_CUSTODIANI Create Work Order Show Request Type Export to CSV View All View By Page View Filter Refresh Dashboard Total Change Requests Actionable Change Requests View Actionable View Non Actionable Change Description Notifier Status WF Date Last Modified View Details Request ID A 963 Missing Road Local Government Authority Victoria LGA 23 07 2008 10 41 03 AM View Details catch all O 964 Test only Missing Path centreline Local Government Authority Knox City 23 07 2008 10 42 04 AM View Details O 965 change of street address Local Government Authority Knox City 23 07 2008 10 42 06 AM View Details o 968 Private Road Identified Local Government Authority Knox City 23 07 2008 10 45 15 AM View Details o 972 Test Henry Road truncated by Bypass This section now known as Local Government Authority Cardinia Shire 23 07 2008 11 18 19 AM View Details Enterprise Road O 973 Unnamed Road named McCallums Road Local Government Authority Victoria LGA
47. es CPN Melways Vicroads select an Address Search Road Noi 30 Enter an address 50 Yan Yean Road Plenty fe Road Name YAN Y EAM ROAD The search result returns all possible matches Post Code i309 Town Suburb PLENTY The result returned 50 72 which is the incorrect address we need to correct The correct address should be 50 State WIC Search The search result indicates this with an A for Address Level Match Select the address and the map will move to Step 3 Draw where the changes are required After the location has been found details about the Type of Change can be added to the map by drawing in MARK UP information to depict the change required Point Line and Shape Polygon Mark ups can be added to the map E NES USER MANUAL State Government Victoria Pee pos Step 3 Draw where changes are required A EI TRE gg E B a Clear All ai Y Point Line Shape Details on how to use each of these mark up tools can be found in the section Draw Changes on Map Mark up on pg 39 Example Place a Point at the location of the incorrect address and a point at the location where the correct address should be placed In this example we are correcting the address number and its location it needs to be attached to the property next door e Select the POINT mark up tool 5 and place the point at the location of the incorrect address e When poin
48. ess the mark up is deleted see next steps To continue drawing the line add more segments with the left mouse button again To end the line double click with the left mouse button A mark up description box opens enter a description for the mark up o If the mark up is correct select confirm o If the mark up is incorrect e g not placed in right location or decided not required then select Delete o The Line can be moved by RIGHT CLICKING on the end point and dragging to the corrected location o Comments can added by CLICKING on the end point which re opens Label Box Drawing Polygons Shapes Select the mark up Polygon Tool a and click on the map with the left mouse button in the start location for the shape required Continue to add points via left mouse click in the direction of the shape you wish to create You will not begin to see the shape until the second point is placed A polygon is made up of many segments gt To finish the shape double click with the left mouse button E g a MER w il A mark up description box opens enter a description E i e ni E ti for the mark up d 2 E o If the mark up is correct select confirm E 3 Redline ii i 3 o If the mark up is incorrect e g not placed in right Mp Redline07 EJ l l l antl location or the right shape or decided not Label this Redline optional Incorrect Parcel Description required then select Delete E o The Polygon
49. ess to NES If you do not hold a MyProfile account and you have never used NES before you can request a registration to the system Registration information should be received within 24 hours of initial request Refer to the section Log into NES for detailed information about how to register E NES USER MANUAL State Government Victoria Page 61 2 Open the Easy Editor Once logged onto the system go to the Change Request menu item and select Easy Editor Home Help Dashboard Change Request System Admig Logout Simple Form Easy Editor Upload GML Note If your role is NES_User only the Easy editor will automatically open when you select the Change Request menu item If you are a registered user from the General Public you will only have the role of NES_User The Easy Editor will open and you can begin to report the change required Victoria iz a ASA TCR Ted p Mite ttis Lan id gov au Notification and Editing Easy Editor c Map Layers REPORT CHANGE ES Bh Bch NE REIT AN 1 Domen 9099090 7 Smit Step 1 Bleane select Type of Change iA ar Road Aerial Hybrid burgi h Pak Ati e es siete Change Road Name AM yrs Heignts s c a E T amp EL apr sete i Mill Park Pleny i ia a O Change Address e i sue 15 roa Tea ows iun Kan stes em os vd dym o E Jb ner Dian ond Gree omm B change Property t ET aub 4 j oe p Em A uc j Ene Ra yden De ah j Gl
50. feature belongs to source lt element name Table type string gt lt annotation gt lt documentation gt Name of the database table the feature belongs to lt documentation gt lt annotation gt lt element gt NES USER MANUAL Page 77 Sample GML Application Schema attributes E gm standardobjectProperties This content model group makes it easier to construct types that derive From AbstrackGMLType and its ND 4 reference to the group saves having to enumerate the standard abject properties p gmi boundedBy DL rsa i gmklocation Fnes SCHEME_CODE Fnes LGA_CODE Cnes ZOHE HUM po pe Ry qmm oem emm T i WH m mn Pal m e rm ee ee ee ee eee ee ee ee 1 gmi surfaceProperty This property element either references a surface wia the sLink attributes or contains the surface element surfacePraperty is the predefined property which can be used by GML Application Schemas whenewer a GML Feature has a property with a walue that is substitutable for Surface Generated by AMLSpy www altova com e NES USER MANUAL State Government Victoria Page 78 mi AL Comment edited with ML Spy 2008 rel 2 http Iss altova com by Adrian Cleeve GT 05 FeatureCollection xs schemaLlaoc hip geomatic comnes VICMAP Planning Zone xsd xminszies http Mwy gqeomatic comes minsi http sy
51. gh Level Category the dataset belongs to 2 DataSet The name of the dataset the edits apply to 3 What is Wrong Description of the reason for the CR 4 What needs tobe done What editing needs to be done to create the CR Choosing the appropriate TOC will determine if point editing is enabled in the Easy Editor NES USER MANUAL Page 27 View Details For each Change Request in the Dashboard more detailed information pertaining to that Change Request can be found by Viewing the Details To View Details click anywhere on the record and a view details window will open on the Left Local Government UNDER REVIEW Authority Wangaratta Rural City Demo road name change for training 26 09 2011 11 59 19 AM View Details f O 20650 View Details e View the CR in the Easy Editor e View a Report containing all the information gathered on the CR Click Edit Details to Action the CR o Change Status View In Easy Editor Change Request GML View Report Edit Details Re Categorise Request ID Notifier Notifier Name Creation Date Description Region s Data Category Data Set What iz wrong What needs to be done 20650 Local Government Authority xx Easy Editor UNDER REVIEW 26 09 2011 11 57 58 AM Demo road name change for training Wangaratta Rural City Transportation Networks Roads Change New Road Name Modify Road Name o Redirect or Rewind e Re Categorise
52. il notifications will be sent automatically by the system when the Change Request is actioned by other users of the system such as custodians The actions that trigger email notifications are controlled by the System Administrator but are typically the following o Change Accepted o Declined o More Information Required in which case it will need to be re submitted with further information attached E NES USER MANUAL State Government Victoria Page 67 APPENDIX A WORKFLOW DIAGRAMS Type of Change Change Address Notifi cation gt gt E NOTIFIER CHANGE ACCEPTED Attach Load Report to rejected CRs Easy Editor MORE INFORMATION REQUIRED SUBMITTED RECHECK Dashboard UNDER veel Y Easy Editor or Custodians Records Notifications DECLINED NES USER MANUAL Dashboard Create M1 CR With M1 MAINTAINER SENT TO ADDRESS MAINTAINER Attachment gt REFER TO M1 FORM WORKFLOW Page 68 Type of Change Change Parcel Description SR CHANGE ACCEPTED Hi i NOTIFIER RECHECK i I I I Easy Editor Attach Load I Report to rejected I i CRs Dashboard li SUBMITTED l li l l Dashboard ly Create Work il RIDER sti CUSTODIAN Order li LAND REG Di RECHECK ll View in Easy Fg Editor DI Add Attachment PIE with CR ID p input in Co
53. ilter has been defined Select APPLY FILTER gt Once the Filter is applied go back to the Dashboard menu and select HIDE FILTER Create Work Order Show Request Type Export to CSV View All View By Page Hide Filter Refresh gt The CRs displayed in the Dashboard will now be filtered NES USER MANUAL Page 26 gt The Dashboard will retain the Filter on the CRs until such time as CLEAR FILTER is chosen The Filter will always include the date range shown unless the option DON T FILTER BY DATE is selected Excluding the date will ensure every CR in the dashboard is included in the selected filter fields Type of Change The Type of Change TOC defines the nature of the Change Request within NES The TOC must be defined for each Change Request to enable the CR to be directed to the appropriate custodian as it is the TOC that determines which workflow will apply to the Change Request The TOC will determine which datasets are editable by that custodian and will also define the validation rules that will apply to that Change Request Type of Change TOC is a method for uniquely categorising a Change Request It is designed to enable users to quickly and easily navigate to a description of the change without having to mine through lengthy lists of possible descriptions that may apply to the change being made Within the NES application the Type of Change has 4 Tiers TYPE OF CHANGE TIERS 1 Data Category Hi
54. ir dashboard to select CR and update the status to Send to Maintainer NES USER MANUAL Page 44 UPLOAD GML Overview Upload GML allows users to create a new Change Request in NES by uploading a file containing data edits both spatial and aspatial that have already been performed by the user in their own Desktop GIS Data edits must be contained within a NES GML File as this is the only file format that is suppoted by NES Refer to APPENDIX B NES GML SCHEMA on pg 73 for details on the NES GML schema Accessing Upload GML To create a Change Request by uploading a GML file go to the Change Request Menu If your user role permits Uploading of GML files this will be an option on the Change Request Menu as follows Home Help Dashboard Change Request System Admin Logout Simple Form Easy Editor Upload GML If you do not see Upload GML then you do not have permission to upload GML files Upload the File After Upload GML has been selected from the Change Request menu the upload GML Screen will open as follows Upload New GML CR Select The Type Of Change Required Or choose via the tree listing g Type of Change Selection Data Category Please Select Address Parcel amp Property Admin amp Political Boundaries Data Set Ag amp Farming Elevation What is wrong Transportation Networks E Water Resources What needs to be done Description GML File Save Change Request Save amp View Cancel
55. lected CR Records e Save the M1 file to a desired location e f you now close the Work Order before Submitting then an actual work order will not be generated but you will still have created the M1 file needed Work Order Details Submit File Download Export Change Requ amp sts as DO pmi p HI Ea ei M1 Form csv PIE Form csv a Name Mi Export 20081015 1713 csv ra Type Microsoft Office Excel Comma Separated Values Fil Change Requests to be bundled as a work FR SERRE DNA Ga order Change Request X Creation Date Request ID Type m While files from the Intemet can be useful some files can potentially 6 1 Cha noe 9 10 2008 we ham your computer If you do not trust the source do not open or Add ress Q 03 17 AM gave this file What s the risk 130 Add Address 12 08 2008 11 30 04 AM 109 Property 5 08 2008 Needs 10 28 03 AM Changing Property 5 08 2008 Needs 10 24 37 AM Changing e However if you did continue to make a Work Order different work orders would be created for each different Type of Change NES USER MANUAL State Government Victoria Page 51 THE NES ACCESS WIDGET Overview The NES Access Widget NAW serves two purposes These are 1 Lodge a Change Request from the user s computer without accessing the NES website through a web browser 2 Search and action existing Change Requests within NES without accessing the NES website 3 Changing the status of a
56. m au fmd restriction of string content simple facets enumeration enumeration U enumeration D annotation documentation Specify the type of change I Insert U Update D Delete source lt element name ChangeFlag gt lt annotation gt lt documentation gt Specify the type of change IzInsert U Update D Delete lt documentation gt lt annotation gt lt simpleType gt lt restriction base string gt lt enumeration value I gt lt enumeration value U gt lt enumeration value D gt lt restriction gt lt simpleType gt lt element gt NES USER MANUAL State Government Victoria page tas element Dataset diagram Dataset Hame of the Dataset being modified http www geomatic com au fmd ETU content simple annotation documentation Name of the Dataset being modified source lt element name Dataset type string gt lt annotation gt lt documentation gt Name of the Dataset being modified lt documentation gt lt annotation gt lt element gt element DateCreated diagram DateCreated Date this feature was created http www geomatic com au fmd uu ili i i content simple annotation documentation Date this feature was created source lt element name DateCreated type date gt lt annotation gt lt documentation gt Date this feature was created lt documentation gt lt annotation gt lt element gt NES USER MANUAL Page
57. mment E CHANGE ACCEPTED mA Notification E p Y Sea i NewPIECR Easy I i a I did created i I luc memi Di i i Notification DECLINED F I o oum ul xu aic c ui ua J NES USER MANUAL MAINTAINER SENT TO ADDRESS MAINTAINER y Refer to LOAD PIE FORM PROCESS Page 69 Type of Change Parcel Shape Notification gt le NOTIFIER RECHECK Notification CHANGE ACCEPTED Easy Editor Report to rejected Attach Load CRs SUBMITTED Dashboard Dashboard lt MAINTAINER SENT TO ADDRESS MAINTAINER CUSTODIAN UNDER REVIEW LAND REG Y RECHECK Create Work Order View in Easy Editor ON HOLD Dashboard SENT TO MAINTAINER MAINTAINER Y ISB Easy VERIFIED Add Attachment Editor i DEC INED J NES USER MANUAL State Government Victoria Page 70 Type of Change Road Name Change Notifi ee ee Notificatiore A CHANGE ACCEPTED gt gt NOTIFIER SENT TO ROAD e g CFA MAINTAINER p Easy Editor e ROAD MAINTAINER SUBMITTED Create Work a MAINTAINER ISB Order VERIFIED Dashboard RECHEC
58. n existing Change Request without accessing the NES website The NAW is an application that uses web services to communicate with NES and has the potential to be called by other applications that can consume web services The goal of the NAW is allow users to create Change Requests within their own Desktop GIS and click on a button within the GIS which will lodge the Change Request directly into NES This goal will require some work to be carried out on the Desktop GIS The current form of NAW allows the user to lodge a CR created as a NES GML file The workflow is shown in Figure 2 Figure 2 Workflow for using the NES Access Widget NES Dashboard Download and Install the NES Access Widget The NAW can be downloaded from NES When the user logs onto NES the Home page is displayed The Home page lists some descriptions of terms used in NES and at the bottom of the page there is a description of the NAW The following steps guide you through the download and installation procedure 1 Logon to NES 2 Navigate to the bottom of the Home page 3 Click on the hyperlink that reads NES Access Widget Installer Download E NES USER MANUAL State Government Victoria Page 52 4 Save NAW to your desktop 5 Double click on the file called NesAccessWidgetlnstaller zip 6 Double click on the setup exe file 7 Wait for the application to install the NES Access Widget onto your computer e A shortcut to NAW is automatically placed
59. n into the NES Portal ge NES USER MANUAL State Government Victoria Page 18 2 A person who has never used the NES portal before and does not have a pre existing MyProfile account may register via the NES Home Page Upon registration a MyProfile account will be created for the person The only reguirement for registration is a valid e mail address A person wishing to register does not have to belong to any existing organisation such as a State Government Department or a Local Government Authority Log into NES To log into the NES portal enter your registered username and password as follows Home Example Please Login Below User is a Local Government PIP Officer who has an existing MyProfile account set up to Username use Spatial Datamart This same username and password will apply for the NES Portal Password Username mylganame Password nes_testlga Login Not a Member Click here to Register Now Forgot your usernameor password Click here to request them The NES Portal can only be accessed by registered users Registration to the NES Portal can be initiated by clicking on the link Not a Member which will open a registration screen The required registration information needs to be entered o ADN j sa E MAW The Place To Be I Notification and Editing Service Register Please fill out the form to register Register Now User Name
60. nce to Advanced Advanced Editor Editor 14 11 2008 e GML Sections Added Pgs New Section on GML requested by client 16 45 Minor Edits formatting adjustments e Appendix B NES GML Schema Pg 73 e Appendix C Revision History Table this table added Pg 80 e Updated Change Request Section Pg 32 27 10 2008 mu Document Convert Draft to Final Version for Client IN 15 10 2008 e Point Editing in Easy Editor New Sections added to original User revised Pg Error Manual for NES Release 2 Released 20 Bookmark not defined Oct 2008 e NES Access Widget Section added Pg 52 e Work Order Section enhanced Pg 48 e Advanced Editor Section enhanced Pg Error Bookmark not defined e Re Categorisation Section added Pgs 9 30 e Email Notifications section pp pp oO N gt I n gt NES USER MANUAL State Government Page 80 EEN mE e Removed reference to editing points e Revised urls to information NES USER MANUAL Page 81
61. o INFORMATION review the CR and make a decision about the change required E g an Attachment may be required REQUIRED gt ACRwith status Under Review can request more information DECLINED CR is reviewed by Custodian who declines the change indicated in the CR ml gt ACR with status Under Review can be Declined VERIFIED CR is reviewed by Custodian who verifies the change indicated in the CR m ACR with status Under Review can be Verified REFERRED CR is redirected to an alternate Custodian who must review the CR to determine if it should be approved declined ACR with status Under Review can be Referred ON HOLD CR is put on Hold by the Custodian or Maintainer an external process is required to complete its review or further processing gt ACR with status Under Review can be put on hold SENT TO CR is sent to the maintainer of the selected dataset Determined by the Type MAINTAINER of Change selected gt ACR with status Verified can be sent on to a maintainer SENT TO CR is sent to a specific maintainer Address Data The Custodian must make ADDRESS the decision if the CR is reguired to be sent to this maintainer MAINTAINER gt ACR with status Verified can be sent on to a maintainer SENT TO ROAD CR is sent to a specific maintainer Road Data The Custodian must make the MAINTAINER decision if the CR is reguired to be sent to this maintainer gt ACR with status Verified can be sent on to a maint
62. o select CR and update the status to Send to Maintainer NES USER MANUAL Page 43 Load a PIE Form gt To Load a PIE Form the correct Type of Change must be selected for PIE Form gt The Type of Change for a PIE Form can be selected from the Tree Directory as follows New Simple CR Select The Type Of Change Required Or choose via the tree listing a Type of Change Selection Date Categors jj Address Property Parcel g Address Multiple Data Set g Parcel gj Add a Multi Parcel What is wrang 1 gj Add a Parcel Change Crefno a Change Parcel Description What needs to be done g Change Parcel Shape g Change Parcel Shape amp Description Region Please select z g Change Proposed Crefno gj PIE Other TP S i Other PIE July 2008 gj Property Description gj Admin amp Political Boundaries H Ag amp Farming m Biology amp Ecology x Elevation Add Attachment i 3iData Examples PIE 20080708 xl Browse ELF iii gj Transportation Networks m Water Resources Save Change Request Cancel gt Add the PIE Form Select the Browse button from Add Attachment gt Place an appropriate description for the Change Request containing the PIE Form gt Conventional PIE File Naming formats must still apply to file names attached gt Save the Change Request A unique CR ID will be created and the CR will be saved to the system immediately gt Custodian must go to the
63. oS GORI ue i Et C a o JM y I Black Sori Q Planning Scheme Error Zone I y ud Leon is indc on put Heidelberg MP ani e pa ED 3 T ALe ip E v Ar Er Doncaster Moors aba Planning Scheme Error Owerlay Deer Park 7222 dale ote a ar a all lie k Poe HN a sad wy d Make change not listed above f L Sie g gt y eh Se gt as ca sin l i pas Bo Hil North dt Nu Step 2 Go to location fg mberwe Box Hill PaRin wood S lia Truganina rire de ar J Jie sca Mo fea T i Wi tenon cRinguos Step 3 Draw where changes are required E d piaverion Nor he M yM Er A Canterbury unawading l my HT Ji pos Me Ib xal E LET 2 ast an pal Step 4 Submit Change Report x a a Kr max og m y ap Lovero i e Ibou me DN Mal xem Wan ma souh er se Hoppers Altona Altona Hobsons 1 DE Sha d y chor oo Meadows Cay Caulfield Glenw ave Kho viel bras hee Point Cook Brighton i TR er Fd stl 3 A Wei i Hampton be PERE I SL Ati Ea pin Werribee nono No o E Ay EG RO un dept a State CIO of Victoria m m o n pyright amp Disclaimer Privacy TH elp Lat 37 605880 Lon 145 177450 Zoom 10 Scale 1 455 783 MGA Zone 55 Easting 339797 4740 Northing 5826746 7984 NES USER MANUAL Page 33 2 Openan existing Change Request in the Easy Editor the map will zoom to the location of the CR View Details View In Easy Editor Change Request GML View Report Edit Details Re Categorise Vi
64. ocality is required However if a complete address is unknown and only the Street or Locality is known an address search can still be carried out and the results will take the user to the nearest match In the case of a street this would be the approximate mid point of the street In each case if more than one address is found for the entered information a list of possible addresses streets will be presented to the user Example Search for 6 Phillips Street Wangaratta uem uc Ae a m Address SPI Crown Description LotPlan 5earch Results e 13 matches Parcel PEI Property PFI Change Request Levels ibn a Road Nowi 16 E 3 8 PHILLIPS STREET WANGARATTA VIC 3877 3772 Road Name Phillips Street Town Suburb WANGARATTA Post Code 3677 State VIC ae Search Clanar This address is a block of units and yields multiple results A list of all potential matches for 6 Phillips Street Wangaratta is presented to the user for them to select the required address In this case Unit 1 is the required address Once unit 1 is 4 48 PHILLIPS S IANGARATTA VIC 3877 915 selected the map will zoom to the address FORCE AE STREET Longone a re ili NES USER MANUAL Page 36 SPI Use a SPI search to locate a parcel of land exactly using its Standard Parcel Identifier SPI which is a unique reference to each parcel of land within the Vic
65. ption of what needs to be done to fix the problem E NES USER MANUAL State Government Victoria Page 63 o Make change not listed above Eos 4 Tvpes of Change B Address Property Parcel If the Type of Change was not described by c Address the pre defined list a detailed list can be Add Address Change Address M Modif F d Delete Address opened to categorize the Type of Change Once the Type of Change has been selected you must locate the area on the map where the error omission new information occurs The location on the map can be found by manually navigating to the area using the map zooming and panning tools or you can search for a specific location such as an e Address by entering a full address a street name or a suburb locality name e A parcel by entering lot plan details Parcel Identifier SPI ParcelPFI e A Property by entering a Council Property Number or a PropertyPFI e APrecise Location by entering specific coordinates either Lat Long or Easting Northing e A Map Directory Page by specifying details of Melway or Vic Roads references Details on how to use each of these search tools can be found in the section Search Functions on pg 36 Address epr orse passa orig To locate the area for the Change Request in Parcel PFI Property PFI Change Request this example concerning an Address Change Coordinat
66. r has logged onto the Portal the service is able to detect the user s role any groups and organisations to which they belong and the associated functions which are permitted Certain users such as the general public will only ever be able to generate a notification from the Easy Editor whereas other users who have a Custodial Role will be able to effect changes on datasets for which they are custodian directly within the system NES USER MANUAL Page 8 Workflow Workflow describes the steps a change request must follow from the moment it is created to the moment it is committed to a database Every possible change request which can be raised in NES has a specific workflow associated with it Workflow is used to manage the users and roles within the system to determine which datasets they can raise change requests on review then action or decline and lastly commit the changes to a database Workflow is designed to be completely configurable and flexible so that at any point in time if the responsible parties for any given data set change or new datasets are added a workflow can easily be created or reconfigured Workflow throughout the system is controlled by the Status of the Change Request At each of the steps in Notification Custodial Review and Maintenance a Change Request will be assigned a status It is the status that determines where next in the workflow the Change Request will be directed The System Administrator is
67. resides at the following URL http nes land vic gov au oh EUN 15 er NA N Victo RR E T ac ea ndio Notification and Editing Service Home Help Site M Home Welcome to the Notification and Editing Service NES the latest step in the State s spatial vision Please Login Below To support government delivery on outcomes by providing ubiguitous access to authoritative location based services across businesses for users of all levels of expertise Username NES features Password e Facilitates improvement of spatial data quality e Provides simple efficient effective low cost maintenance process e Creates fully transparent maintenance process for all participants and e Supplies maintenance processes to any potential maintainer Not a Member Click here to Register Now Forgot your usernameor password Click here to request them State Government of Victoria Copyright amp Disclaimer Privacy User Account Requirements In order to use the NES portal all users are required to be registered account holders A person is registered to with NES in one of two ways 1 A user may hold a pre existing MyProfile account which DSE will have already set up In this case the existing MyProfile username and password will provide logon access into the NES portal Example A Local Government PIP officer has an assigned MyProfile account for accessing Spatial Datamart This same username and password is used to logi
68. ription Add Atta chm ent Browse Save Change Request Cancel E NES USER MANUAL State Government Victoria Page 42 Load an M1 Form gt To Load an M1 Form the correct Type of Change must be selected for an M1 Form The Type of Change for an M1 Form can be selected from the Tree Directory as follows New Simple CR Select The Type Cf Change Required Or choose via the tree listing 3 Type of Change Selection Data Category Address Property Parcel ci Address Property Parcel g Address Data Set multiple E i Multiple g Mi What is wrong H M zi Other PE i m M2 What needs to be done m jg Other m Parcel ion F q Propert Regan Please select E perty Bcc m Admin amp Political Boundaries Description Ag amp Farming Biology amp Ecology M1 July 2008 jg Elevation m Facilities amp Structures Transportation Networks m Water Resources Add Attachment mTestAttachments Test Mixes Browse Save Change Request Cancel gt Add the M1 Form Select the Browse button from Add Attachment gt Place an appropriate description for the Change Request containing the M1 Form Conventional M1 File Naming formats must still apply to file names attached gt Save the Change Request A unique CR ID will be created and the CR will be saved to the system immediately gt Custodian must go to their dashboard t
69. risation assigned to the CR will determine the workflow that the CR will follow through the system The process of notifying has been made easier by making a list of the most commonly reported types of change These seven common change types are listed under Step 1 REPORT CHANGE Step 1 Please select Type of Change rot 122 m Lee Ey Change Road Name n Change Address cA Change Property e Change Parcel Description Q Change Parcel Shape C Planning Scheme Errar Zone C Planning Scheme Error Overlay C Make change not listed above 5tep 2 Go to location xt Step 3 Draw where changes are required E3 5tep 4 Submit Change Report x Select Type of Change Change Address to categorize the change request about the incorrect address location you are reporting If the change request you are attempting to make is not listed in the pre defined selection you can select the last option Make change not listed above This will open a more detailed list for categorising the type of change To categorise the Type of Change from the detailed list there are four tiers you must work through to classify the change e The Data Category Find the appropriate data category the change would fall under e The Data Set Find the appropriate name of dataset the change would fall under e What is wrong Find the appropriate description of what the problem is e What needs to be done Find the appropriate descri
70. rkflow however in general the status will be SUBMITTED Notification and Editing Service Now Viewing 1037 Request ID 1037 Owner NESadministrater Region Changed Address from 50 52 to 54 58 Little Bourke St Category Address Parcel amp Property E Ted Change Sau Tek Modfy O You can hide NAW at any time by clicking on the white cross in the top left corner This will not close but minimise NAW It will also open a small window called the NES Drop Zone see Figure 6 If you want to upload multiple GML files with the same TOC and region then drag files from your Desktop or Window Explorer window onto the NES Drop Zone E NES USER MANUAL State Government Victoria Page 55 Figure 6 NES Drop Zone NES Drop Z Closing NAW If you want to close NAW go the Actions menu and click on the Quit option Searching for a change Request Searching for a one or more Change Requests can be performed using NAW in the same manner as the filters listed on the NES website The Search window is shown below Use the drop down lists to populate the input fields with valid values or enter the number of a CR Notification and Editing Service Actions Windows Search Results Request ID Status Notifier Custodian Source Region Date Dont Filter Created Last Updated Wednesday 22 October 2008 Thursday 23 October
71. s of NES terms a link that allows you to download the NES Access Widget and links to other pages on the NES Portal The Home page also includes the link to the Email Preferences page This allows the user to configure their own preferences for receiving not receiving standard generated NES email notifications More detail about email notifications is provided on pg 12 Dashboard The main page for managing all Change Requests including those you have created and any that your user role must action as designated by the Workflow NES USER MANUAL Page 20 Change Request Opens the Change Request menu from which the various editors within the system can be opened The available editors will depend on the User Role e Easy Editor Available to all NES Users Notifiers Custodians and Maintainers e Simple Form Only available to Custodians e Upload GML Available to all NES Users Help Provides links to various NES help documents e NES User Manual This document e NES Quick Guides Provides workflow steps for each of the most common Types of Change e Easy Editor Quick Reference Guide Provides a 2 Page overview of the Easy Editor functions NES USER MANUAL Page 21 THE DASHBOARD The Dashboard is the main interface in the NES Portal The Dashboard displays all change requests applicable to your user logon role and organisation If logged on as an LGA Notifier you will not only see all notifications you gen
72. sed editing has been used NES USER MANUAL Page 35 Search Functions Search functions are found in Step 2 of the Easy Steps for Creating a CR Locate the Area of Change In the Easy Editor a range of forms are available that allow the user to zoom to a known feature or location by performing a text based search There are a range of specific searches such as Address SPI Lot and Plan and Crown Description that are detailed in each section below There is also a default search built into Virtual Earth called a Quick Location Search es Search l Fy Quick search takes the user to any location in the world it is not specific to Victorian based data Quick search is a very effective tool for navigating to a location that may be a great distance from the I cii 7 Address LotPlan Street No i E Street current map view location For example if the current map view was centered on Mildura and the user wants to return guickly to Town Suburb Post Code Melbourne by typing Melbourne into the quick search Search r Melbourne B the map view would zoom back to Melbourne instantly Address Search To find a specific location within Victoria an address search can be carried out Select the Address Tab on the Search Form To precisely locate an area a complete address containing Street Number Street Name and Suburb L
73. t Simple Form Easy Editor Upload GML NES USER MANUAL Page 32 THE EASY EDITOR Overview The Easy Editor is a simple intuitive web based mapping tool for displaying and searching data In addition the map can be marked up with a series of user created Lines to indicate where data may be incorrect or missing The Easy Editor is available to any NES_User GT VEPlus powers the Easy Editor which is a customised product of Microsoft s Virtual Earth VE Accessing the Easy Editor 1 Openthe Easy Editor from the Change Request Menu _ L3 7 Mael sy La nd vie gov au Home Help Dashboard Change Request Logout Easy Editor Advanced Editor Simple Form Victoriali dz 3n Notification and Editing Service Easy Editor e Map Layers REPORT CHANGE Ri Dc NEI ee Deeen 9 Smith Step 1 Please select Type of Change 3 oP Road _ Ae rial H ybrid bur gr Park i Yarrambat Hurstbridge C Change Road Name att fa gone ES B3 nae di Sie Sed nio Coolarof n ii MW a Plenty y DP Q Change Address AN ONE BE Broad neadows eo Kanrarao lcrs4 _ S es eo LD an ond Creek 1 qund BI Change Property iube CUL d lele ei ner ics a me a ON lt Sydenham j Glenit Peon Kingsbury pia Eltham 1 t ls e Change Parcel Description QoS s Cl em ACIE e VAI O change parcel shape ellor Downes 5A Ens reston Macleod Nairana Jat Xx M8 mu NA Y
74. t is placed a description box opens immediately A comment can be placed to describe something about that particular mark up mark NES USER MANUAL Page 65 Bees A marker is placed on map at the location of the address search The address of 5 7z Yan Yean Road is wrong This should be 50 and 52 72 is next door Ero T y we e Add more mark up points as required to capture the problem Redlinel Uw El Redline0t Label this Redline optional a Redline02 DA Label this Redline optional This is where location of 52 Te Yan Yean Road should he located l RO SECURE Place the first mark up point at the location of the incorrect address This location should be addressed 50 Yan Yean Road The address of 52 72 Yan Yean Road belongs next door We will put that on the next redline point Add a second mark up point to indicate where the address location of 52 72 Yan Yean Road should belong Put a comment in to describe that this should be its location dding comments to the mark ups is optional but can be helpful to the custodian when they review the CR to understand what is reguired e Now that all the mark ups for this change request have been added CONFIRM each mark up e f you decide that a particular mark up is not required or you would like to start it again it c
75. t will always receive an action email These emails are always generated by the system and are not configurable However a user can chose to NOT receive these emails by selecting this option in the Email Preferences from the Home Page Information Emails Information Email notifications are configured in each workflow within the system They are not mandatory within a workflow and are configured by the NES System Administrator Information emails will only be generated upon specific status changes as setina workflow to alert the chosen recipients of the selected organisations of a change in status to a CR This will alert the recipient that they may have an interest in the CR and may need to review it Information emails are the only emails that are configurable within NES At anytime an organisation can contact the System Administrator to have Information email notifications added or removed from a relevant workflow Once emails are generated by the workflow individual NES Users can still chose to override this setting and choose NOT to receive emails by selecting this option in email preferences Action from Redirect Emails These emails are also automatically generated by NES after any Redirect action They are the same as an Action email except will only be in response to a redirect action E NES USER MANUAL State Government Victoria Page 13 These emails are always generated by the system and are not configurable
76. th di NES USER MANUAL State Government Victoria Page 49 Data Maintainer Receives Work Order When the Data Maintainer logs into NES and looks at their dashboard they will see the individual Change Request records on their dashboard e By clicking on Work Order View on the Maintainers Dashboard menu a work order summary will appear Total Work Orders Open Work Orders View Closed View All Work Order Summary 21 Actionable Change Requests 2 Action All Show Change Requests 14 Actionable Change Requests 2 Action All Show Change Requests 13 Actionable Change Requests 1 Action All Show Change Requests 12 Actionable Change Requests 2 Action All Show Change Requests 11 Actionable Change Requests 2 Action All Show Change Requests 8 Actionable Change Requests 2 Action All Show Change Requests e Click on Show Change Requests for the record of the required Work Order to view in the example above Work Order 21 was created and a detailed list of all Change Requests will appear Total Work Orders 13 Open Work Orders 6 View Closed View All Work Order Summary 21 Actionable Change Requests 2 Action All Hide Change Requests Change Request ID Description WF View O 810 2ADDS IN ROWAN O 809 3 ADDS IN VICTORIA PARADE Action Actionable Change Requests 2 Action All Show Change Requests e Once the Data Maintainer has processed the data pertaining to these Change Requests they can select as m
77. thin one Change Request however only ONE Type of Change can be reported in one change reguest Therefore all redlines must pertain to a common Type of Change Submitting the Change Request After the Mark ups to depict the Change Request have been drawn on the map the Change Request needs to be created and submitted Step 4 gt Enter a description to summarise the nature of the Change Request gt The Change Request cannot be created until a description is entered Step 4 Submit Change Report 5 Please provide information about your Change Type Incorrect Address for 50 Yan Tean Road Plenty NES USER MANUAL Page 41 SIMPLE FORM Overview The Simple Form is a utility within NES for loading pre existing format forms such as an M1 Form or PIE Form This function is only available to data custodians as it is the custodians who take part in existing programs with the DSE that require information updates via these established forms Accessing the Simple Form Open the Simple Form from the Change Request Menu WE X y Mite trus and Home Help Dashboard Change Request Logout 1 i i ry it b vic gov a Simple Form Easy Editor Advanced Editor New Simple CR Select The Type Of Change Required Drm u dun Jvuaul Data Category Please Select dl Gata Set What is wrong What needs to be done Please select xj Desc
78. tion box opens enter a description for the mark up o Ifthe mark up is correct select confirm o If the mark up is incorrect e g not placed in right location or decided not required then select Delete g Redline01 Label this Redline optional lenti Rn o The Point can be moved by RIGHT CLICKING on the point ERA Ra Sete AARRE SOR Mu and dragging to the corrected location o Comments can added to the Point by CLICKING on the point which re opens Label Box Drawing Lines PG Select the mark up Line Tool 2 and click on the map with the eft mouse button at the start location for the line gt Continue to add points via left mouse click in the direction of the line you wish to create A line gg m Suo o cens aarde E 5 E e a Wi sf is made up of many individual segments z s E d Ent i cr a amp 2 a gt Toend the line double click the left mouse button se ME AF pa AWehine ng al lie Redline06 Ed Sunshine Label this Redline optional EF n Wright Street spelt Right St DI Delete Tamana NES USER MANUAL State Government Victoria Page 39 gt gt gt If a segment needs to be removed i e not placed correctly it can be removed with the right mouse button Each time you right click another segment will be removed until you are left with just one segment The last segment cannot be removed unl
79. torian Titles Registration system Address SPI LotPlan Parcel PFI Property PFI Change Request Example CA 80A No Sec Parish of Myrrhee would Parcel SPI 80A pp3248 E require a SPI of 80A PP3248 to be entered Search Results i match El 204 BELLAVISTA ROAD MYRRHEE 3732 Lot and Plan Use a Lot and Plan search to locate a parcel of land exactly using its unique Lot and Plan reference within the Victorian Titles Registration system Address SPI Crown Description LotPlan Example Lot 3 on Lodged Plan 15793 would 2 sn sei require an entry of 3 into the Lot Field and an eem ee FEES entry of LP15793 in the Plan Number Field The Search Results t mah Plan Type must be included GTA ERROL AVENUE BRUNSWICK 3255 Crown Description Use a Crown Description search to locate a parcel of land exactly using its Crown Allotment and Parish description The Parish can be entered as either the Parish Name or Parish Code Address SPI Crown Description LotPlan Parcel PFI Property PFI Change Request Allotment 20A Block Section Example CA 80A No Sec Parish of Myrrhee would Subdiwisian ee E aeo RR require a crown description of Allotment 80 and Parish Code Ia PI cea _ Parish Myrrhee or Parish Code 3248 Township_Name Search Search Results ce 1 match E 304 BELLAVISTA ROAD MWRRHEF 3732 E NES USER MANUAL State Governm
80. tus versus Action The change in status of a Change Request is referred to as an Action Permitted Actions are determined by the Workflow In addition to the Workflow there are two Actions that can be applied ubiquitously These are e Redirect e Rewind Rewind cannot be applied to a CR with a Status of Submitted because there is no previous state All of the existing permissions and statuses as defined by the Workflow of the given Change Request are carried with that Change Request when either of these actions is carried out The Change Request will still retain all available statuses based on its current stage in the workflow NES USER MANUAL Page 11 Details on Redirect and Rewind are listed in the table below ACTION DESCRIPTION REDIRECT If a Change Request needs to go to another Custodian for review which is outside the normal designated workflow the current Custodian can Redirect the Change Request The user to whom the Change Request is redirected will inherit the statuses and permissions for the Change Request from the custodian sending the redirect When viewing CR details the Previous Status and Current Status will be the same for a Redirected CR as no actual status has been altered REWIND If a Change Request needs to be returned to its previous status for some particular reason perhaps accidently changed status the CR can be rewound The CR Action will return to the previous NES User in the workflow and
81. under your Programs listing Submitting a New Change Request ci Ensure your computer is connected to the Internet before you start NAW Launch NAW through the START gt All Programs gt NES Access Widget menu on your computer The first time you start the application you can enter your NES username and password and check the Remember my details and automatically log me in box Thereafter when you start NAW it will automatically attempt to log you into NES When NAW has connected to NES it will automatically start to retrieve the general information it reguires The dialogue box will look like hat shown in Figure 3 Figure 3 Logging into NES Notification and Editing Service Login x NES Notification and Editing Service Logging In and Retieving Data NAW will display the Search window shown in Figure 4 by default after successfully retrieving data from NES The data populates the drop down lists that can be seen by clicking on the down arrows at the left of each input field Refer to the section on Searching for a Change Request for further details on this window NES USER MANUAL Page 53 Select New Change Request Custodian Figure 4 NAW Search Window Notification and Editing Service BG f Source Region Date Dont Filter Created Last Updated From Thursday 23 October 2008 To Thursday 23 October 2008 Ready Click on the Action Menu and
82. upload a single GML file then click on the Save amp View button rather than the Save Change Request button The GML will be uploaded and the Upload New GML window will close The Dashboard will open and the newly created CR will be displayed in the Edit Details window NES USER MANUAL Page 47 WORK ORDER Creating a work order is a function only available to Data Custodians Once Change Requests have been verified by the Custodian they are ready to be submitted as a work order Submitting a work order will direct the information contained in each Change Request to the relevant data maintainer This will provide the data maintainer the ability to update statuses of all Change Requests contained within one single work order with one action Creating a Work Order e Click on the Create Work Order Menu Item Welcome CUSTODIAN Create Work Order Show Description Export to CSV View All View By Page Filter View Ma 2X J e The Dashboard will now contain a box next to each Change Request enabling you to check which CR records to include in the work order Change cut a Request ID Description Notifier Date Last Modified Request Type o 810 2 ADDS IN ROWAN Local Government 13 10 2008 12 40 59 PM Change Address Authority Wangaratta Rural City 3 ADDS IN VICTORIA PARADE Local Government 13 10 2008 12 40 08 PM Change Address Authority Wangaratta Rural City change road name evidence attach

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