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FPP Cover Page Application User Manual

1. Plan certified by BRM Mier BR Date certified 17 02 2002 Date notice of intent sent 22 10 2001 Dimcrete Operational Phase Estimated Start Date Estimated End Date Detads Minimum Class of Equipment bo be used Timber Harvesting 17 02 2002 17 02 2005 Na A section at the top of the printout indicates the Cover pages update status and if Variations have been completed shows the variation Description Uploading documents to the cover page system For all plans certified from January 1 2011 the FPA requires that a scanned copy with signatures initials of the full FPP and any variations to those plans be lodged with the FPA The preferred method of doing this is through the FPA coverpage database aD Page 19 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual Within the cover page database you will now see an Upload View FPP Documents button located on the coverpage view page that will take you to the document management page for a particular plan Cover Pages Certification Numbers Compliance Address Book Billing Admin Account Details Logout daniel DSL0003 01 Certified Expired Invoiced on 27 08 2010 Export Plan Print Plan Delete Revoke Uninvoice Mark as active investigation Share with Group Update Users Users daniel Daniel Livingston No
2. then press the save button at bottom of page Then press the finalise button as indicated this is when the red ertification Number 2008 0405 Date Certified 03 10 2008 l insufficient privileges error appears Lifetime 03 10 2008 30 06 2012 lame EP0698 have pressed the finalise button at the bottom of the page with the same x Done O result s Start J Q FPA CoverPage 7 36 PM 2 I made a mistake in filing the compliance for reforestation on an FPP I ticked reforestation but also accidentally created a report for the reforestation assessment How do you delete the reforestation assessment This can be achieved by calling the FPA who will delete that particular part of the compliance report using administrative privileges and leave a note on the FPP s coverpage to that effect 3 Who owns a plan in Coverpage A plan is owned by or available to a user if 1 itis a draft plan and the user created the draft or 2 the person is the certifying officer on Coverpage or 3 itis assigned to them by using the Bulk assign plans option on the home page or 4 FPA Admin only ownership is transferred to another user by using the If changing group select another user for this user s cover pages option from the drop down list on the Edit User page O Page 28 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for t
3. FOREST PRACTICES AUTHORITY FPP Cover Page Application User Manual Version 9 x 10 December 2014 Forest Practices Authority 2013 Trim 2010 50069 F P c FPP Cover Page Application User Manual TEE UO fo O oa rade cs GR RR SRA UR RR E TRE 3 Support Reporine ISSUES sericea a e aiaa 3 Accessing ENG Applicaton sesir EE a EE 4 LOS e etc ete nce DR ISRC SN PCC OU Dei SRP NR SUE DDR NU O 6 PNR Ss OOK japas deita doa E OU S 6 PANO ODE nie CINTA S RIDE SOR E RR EE RO RR E T 6 Editing Deleting Contact Details 0 0 00 ceccccccccccsesseeeeeceeeeeaeeeeeeeeeesseaaeeeeeeeeeeeaas 7 Searching Tor a US 11 52 6 eee eae een ental eter Ct men sea C a nanda nes 7 OVS CSS E cede sacec E E E 7 Now Dra eee O OR DRA UR CREDOR RR RR 7 TACT E E E E E EE TE 8 Choose Applicant Land Owner or ProceSSOP cccceccccccceceeeseeeeeeeeeeeaeeeeees 8 Discrete Operational Phases cccccceseessceccecceeesseeccceceseaeeseeeeceeeeeseaeseseeees 9 Vegetation Communities and Operations ccccccccccccesssseeeeceeeeeseesseseeees 9 Saving Exiting a Draft Cover Page erre eeeeeeeerrreeeanea 10 oubmittins a Drar COV Er Pagese eia 10 Cover Pane Err ONG eeneioe E EN E ER 10 Enter Paper Cover Page FPA users Only 1 PEPP Core acc eras E E 12 SC C0 APRE cosas see es oras E E E A EN E E etopiansgayacs 12 INO I are E E Da sp pa 13 AE UA a E denote E T A EE E 14 Upate C omp ICE e E E tr er entree tet ener 14 Groups amp U
4. Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual NOR If a pre existing valid Cover Page record is updated it will be re validated using the rule set in this Application Any errors will need to be corrected by the user before the update can be saved This can cause a problem if Applicant name and address information does not validate correctly Contact the FPA if this problem Occurs Cover Page submission When a cover page is submitted the FPA administrative staff will be notified by email that a new plan has been submitted They will then proceed to check if the applicant has credit arrangements with the FPA and has been paying its bills on time recently If so they will then allow the plan to be certified An email will be sent to the person who submitted the plan stating that the plan may now be certified Alternatively an invoice will be generated and set to the applicant via email were possible to minimise delays for the plan certification process When the plan application fee has been paid Note The creation of a New Cover Page is an administrative process that is in parallel with the certification of a hard copy FPP The submission of a New Cover Page is NOT the FPP certification process The latter 1s when an FPO signs a valid paper FPP It is critical that the date of the FPP certification is correct This is not the date of submission for the New Cover Page but the
5. Use of the other browsers will find all mapsheets starting with 23 Deen Page 3 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual Accessing the Application Login The Cover Page Application may be accessed by typing the following address into a web browser This will load the Cover Page login screen https coverpage dier tas gov au Enter your Login ID and Password in the spaces provided If you do not have a login ID please contact the FPA Cover Page Login m Password PO Log in Forgot your password FOREST PRACTICES AUTHORITY If you have forgotten your Login ID or password then click on the Forgot your password link You will be asked to submit your email address and an email will be sent with instructions on how to set a new password The email will also indicate your Login ID Cover Page Reset Password Enter the e mail address for your account and click the Request Password Reset button Request Password Reset A message will be sent to you with instructions on how to enter a new password You can contact the FPA directly for assistance over the phone on 03 62337966 If you provide incorrect login details you get a system message If you cannot resolve this please contact the FPA Login failed That combination of username an
6. note Add Note Upload View FPP Documents TDD daciimonic FPP documents New Update Update Compliance The Document management page will look similar to this Cover Page Cover Pages Compliance Address Book Account Details FPP Document upload download Please upload a scanned copy of the Forest practices plan FPP body documents and map s including signatures initials not including natural and cultural heritage values evaluation sheets Where possible also attached a copy of the map directly outputted from a GIS as well Note There is a 10 MB limit on the files uploaded Document Type FPP textdocument FPP body doc with initials and signatures fh Variation Number o please use O for original coverpage Description o Upload oo Browse Upload FPP Document Exisiting documents for DSL0009 Type variation Document Type Description Upload Date Download Mark as txt initial FPP FPP text document FPP body doc with initials and signatures 15 12 2010 download Invalid This page facilitates 2 functions uploading or downloading copies of original FPP documents To upload a new document 1 Select a document type 2 Set the variation number or leave set to O if the document to be uploaded is the original FPP 3 Optionally complete a description should you think the document requires it e g oart 1 of 2 Locate the document you wish to upload using the Browse button 5 Clic
7. oe Emei Update Compliance Update Type im While files from the Internet can be useful some files can potentially harm your computer If you do not trust the source do not open or save this file What s the risk Variation Code 7 NORA It is also possible to select data from the screen grids and to cut and paste them into MS Excel ee I S Page 18 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P x FPP Cover Page Application User Manual FPP Status FPO Location Commencement Exp Certified Kimberle 7 02 2006 RM0113 01 Certified 1 12 2005 ertified 0 06 2005 ertified 1 12 2004 ertified 1 12 2004 ertified 0 07 2006 ertified 1 12 2004 ertified 1 12 2004 ertified 1 12 2007 RM0134 01 ertified SHEARWATER 08 10 2003 1 12 2005 01 07 2008 lt 9 2 3 4 5 6 gt showall Print Plan The user may print a FPP cover page by clicking the Print Plan tab in the top right hand corner of the screen A summary of the FPP cover page will appear in a web browser window The user can then print the FPP cover page using the browsers printing function Forest Practices Aci 196 Forest Practices Plan FRE Ho BRUN Certification Number 2001 0505 Local Fle 0 Update Type import Lasiedtby BRM Miser BR Created on O107 2008 Updated on 01 07 2008 f is necessary fo reed this Fora Practices Plan d
8. Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual Cover Page Cover Pages Certification Numbers Address Book Billing Admin Account Details Users Groups New User New Group Search Search show all users show all groups You can search for an existing User or Group using user ID or all or part of the name Users Users cannot be deleted If a user is moved from one Group to another either 1 Another user from within the current user s group must be chosen to adopt the moving user s Cover Pages or 2 The user can be moved to another Group along with all their Cover pages This is to cater for changes of employment etc Edit User Login AAW Full Name Wasa Email adrian walls forestrytas com au Password Do Password Confirmation Do Group FTBA gt lf changing group select another user for this users cover pages Expire Password lf changing group select another user for this user s cover pages a Roles Roles are additive Administrator grants all pri Billing M Request certification numbiGJW Groups Groups can be added and their name edited They cannot be deleted Users can be added or removed from a Group from the users screen not the Group screen Edit Group Name ADMIN M Active Cancel Save Members Login Full name Group BRW Walker B R ADMIN Edit daniel Da
9. P that I don t own with my group it still shares it with the original owners group What is going on The sharing of plans with a group is based on the owner of the plan who is usually the person who certified the plan originally An FPA administrator cannot change who owns a plan this can only be done by the current owner or by a database administrator who can do this through the Back end of Coverpage To find out who owns the plan go to the plan search facility on Coverpage home page and enter the first 4 characters in the plan name This will generate a list of plans where you can see the owner of the plan or plans in question Cover Pages Certification Numbers Compliance Address Book This person is the i Logout A MacNeil owner of the O Own Group All Status All plan ie sharing is DRB010 based on this FPP Status User ior Expiry Last Modified DRB0100 06 Certified Brown DR i 29 09 2006 31 08 2012 27 07 2012 DRB0101 02 Certified BrownDR Tyenrnd PEREO 55 08 2006 31 08 2009 27 07 2012 DRB0102 09 Certified BrownDR Tyenna Forest Block 26 10 2006 31 08 2014 07 04 2014 DRB0103 03 Certified Brown D R Florentine Valley 08 11 2006 31 08 2009 27 07 2012 DRB0106 08 Certified Brown D R Snow Hill Forest Block 05 02 2007 31 08 2011 27 07 2012 1 page of results only 5 results Update sharing for all your plans Bulk assign plans A plan can be shared by anyone who 1s
10. Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual Community and Operation codes and areas may be altered or deleted whilst a compliance report is being added or updated Note It is important to ensure that the final Community and Operation codes and areas reflect as closely as possible what happened in the field Groups amp Update Users A Cover Page record can be viewed and edited by its owner User and if shared members of that User s Group As well a user can allow other Users from any Group to access and edit that particular Cover Page assuming they have the appropriate roles defined This is useful if contractors need to be given access to a plan Groups Update Sharing for your cover pages Bulk cover page selection A link is available at the bottom of the Cover Pages grid that allows you to select which of your cover pages should be shared with your Group Once shared any user in your Group can see and or edit your cover pages If you move to a new employer this sharing will be automatically turned off BRMO116 01 Certified MilerBR Raynor Rd Saddleback 28 10 2002 30 06 2005 14 07 2008 BRMO117 01 Certified MilerBR Saddleback 18 10 2002 30 09 2003 14 07 2008 BRM0118 01 Certified MilerBR Saddleback 28 10 2002 30 06 2005 14 07 2008 lt 71 2 3 4 5 25 gt showall Pressing the link shows the following screen Plan Sharing Use this form to choose which plans
11. a current user of that plan by adding individual users ie you cannot easily share it with your own group unless you have added the members of that group as individual users If you want to own this plan or any other plans so that you can easily share it with any member of the your Group you will need to contact the original owner and ask him her to assign the plan or plans to you To assign plans the original owner will have to use the bulk assign link at the bottom of his her Coverpage home page Example If for example you are a member of the Gunns Group and have been given access as an individual user say be FPA admin staff to a plan created by an independent contractor and you then press the Share with Group button on the plan that action will not share the plan with the Gunns Group it will give you a message saying the plan has been shared with the contractor s group To ensure the plan can be shared with the Gunns group the contractor will have to assign the plan to you as per above See FPA Record 2014 150040 Neen Page 32 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual e Page 33 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover P
12. age a have not yet been invoiced b have not yet been certified note that each entry for a plan will have no certification number 3 User the Browser s print command to print off a billing report note that the heading on the Billing Report is misleading in that the report contains plans that have NOT been certified 4 Select Submitted Plans No and a suitable cutoff date eg 1 of the month and click on the search button This should bring up all the plans that according to Coverpage a have not yet been invoiced b have been certified 5 User the Browser s print command to print off a billing report The Mark as invoiced button on plan information is used to set Cover pages as invoiced Use with care If you search for a FPP all plans matching the search criteria will be returned whether they have been invoiced or not The billing status is indicated Cutoff Date 1 April 2008 FPP brw Search Invoices for brw Mark as invoiced Bernard Walker FPA 30 Patrick Street Hobart Tas 7000 Certification Number 2008 9 Certifying Officer admin System Administrator Date Certified 03 04 2005 FPP Number BRVV0059 01 Billing Status Invoiced Ranking Category Area Units Calculated Fee Minimum Fee RO 0 00 ha 30 00 R1 0 00 ha 0 00 You can also search using all or part of an Applicant s name Frequently asked questions and troubleshooting 1 I have submitted compliance information a
13. age Application User Manual Document control log table Document summary information FPP Cover Page Application User Manual Version 9 X pe Author s o Bernard Walker and Daniel Livingston Release date 10 Dec 2014 current version Release Approved by CFPO Release status Public document Version control Prior Not easily available document control log added to this document 17 Jan 2012 Sep 2010 Daniel new local invoicing system added to Cover Page Livingston 7 0 Jan 2012 Daniel Ability to load FPP docs added to Cover Page Livingston 2 May 2012 Angus MacNeil Added comments at bottom of User Privileges table and new section on frequently asked questions and troubleshooting Added updated roles table on page 5 a 7 May 2012 Angus MacNeil Added screen shot to troubleshooting section 9 x 8 Jan 2014 Angus MacNeil Adding troubleshooting information and FAQ onwards Added further information about billing and making changes Stages required for release outside FPA Category of advice required Specialist Not required Line Manager Not required Peer FPO stakeholder review fare CFPO Nott required o FPAC Not required Board Notreguired o a Page 34 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version
14. age is a number The number represents the version of the FPP cover page If more than one version of a FPP cover page has been submitted then more than one version tab will appear The higher number version tab denotes the latest version The 1 version tab will be denoted initial or import and the 2 as for example 22 or 23 Only the most recent version of a Cover Page can only be updated and once updated a new version 1s produced Update Compliance Compliance reports are completed for each Discrete Operational Phase DOP They are required to be completed within 30 days of DOP expiry FPPs with overdue compliance reports can be identified by selecting this as a status on the Cover Pages screen Cover Page Cover Pages Certification Numbers Address Book Billing Admin Account Details New Cover Page C Own Group All Status Overdue Compliance Reports FPP FPP Status FPO Location Commencement Expiry Last Modified TAM0555 01 Certified Hoffman O Risky Ridge 24 02 2004 01 02 2008 25 01 2008 ee V Page 14 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual A Compliance Report can be added to a DOP by clicking the Update Compliance tab in the bottom left hand corner Cover Page Cover Pages Address Book Account Details Logout JBW JBVV0401 01 Certified Expire
15. atever purpose ar went department local gover an verify data recorded with the relevant State governn No minstion nor that acoess to the website or any part of it will not suffer from No warranty is given that the information is free of infection by computer viruses or other conta inter muption from time to time without notice Any links to other websites that have been included on this website sre provided for your convenience only The FPA in its role as manager of this website does not accept any responsibility for the accuracy availability or appropriateness to the users purposes of any information or services on any other website ss resulting from the use of or reliance upon the The FPA its officers employees and agents do not accept liability however arising including liability for negligence for any loss o JT rO ay ID G information and or reliance on its availability st any time coverpage 1 4 11 Thursday APR 19 15 40 14 1000 2012 To select plans for billing at the beginning of each month 1 Click on the Billing tab 6 Page 26 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual 2 Select Submitted Plans Yes and a suitable cutoff date eg 1 of the month and click on the search button This should bring up all the plans that according to Coverp
16. d but not certified e Where Submitted Plans yes the system looks for submitted plans whether finance has been approved or not and the invoiced button has not been pressed for those plans This will bring up a report of plans that have not been certified or invoiced e The fee is calculated on the certification date using the fees that applied for the year of certification However for plans with no certification date ie submitted but never certified on Coverpage if the billing report is run it will use the fee for the current year when generating the invoice This is the typical appearance of the billing report dialog page before parameters are selected or entered Cover Pages Certification Numbers Compliance Address Book Billing Admin Account Details Logout A MacNeil Submitted plans no 7 Cutoff Date 1 March 2013 FPP amp Applicant Name Search Uninvoiced cover pages certified before 01 03 2013 No cover pages to invoice Number of applicants 0 Number of cover pages 0 Total Value 0 00 his Forest Practices Plan Cover Page web application has been developed by the Forest Practices Authority FPA to provide Forest Practices Officers access to administer Cover vo responsibility is accepted by the FPA for the accuracy completeness or relevance to the users pu d wi ne ernment body or other source and to obtain any appropriate professional advice rpose of the cover page information Those using it for wh
17. d Export Plan Print Plan Users JBW Warren J B Update Users Update Compliance Once the Update Compliance tab has been clicked the DOPs and RFA communities Operations associated with the cover page will be displayed In the bottom right hand corner of each DOP section there will be an Add Report tab Cover Page Cover Pages Address Book Account Details Logout JBW JBVV0409 02 Compliance Report Please update RFA and Operation codes below to reflect status at end of operations Roading Estimated Start Date 07 03 2007 Estimated End Date 31 08 2011 Main Road Outlet No Road lengths km 1 0 0 2 0 0 3 1 34 0 0 Add Report Once the Add Report tab has been clicked a Compliance Report section will be available The user can enter the Level of Compliance Code using the drop down menu Cover Page Cover Pages Address Book Account Details Logout JBW JBVV0409 02 Compliance Report Please update RFA and Operation codes below to reflect status at end of operations Roading Estimated Start Date 07 03 2007 Estimated End Date 31 08 2011 Main Road Outlet No Road lengths km 1 0 02 0 03 1 34 0 0 Compliance Report Date of report 13 gt March gt 2008 Level of Compliance DOP complied gt Details User JBW Warren J B gt NOR A Compliance Report can be updated until the FPP expires Page 15 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date
18. d or expanded by selecting the Own or Group see example below check box to the left of the Search field The Status of the FPP can also be used to refine the search by selecting a Status from the drop down menu Cover Page Cover Pages Address Book Account Details Logout BRM New Draft C Own Group Status All Location boul If a specific FPP is searched for and this is the only result the user will be taken directly to the FPP cover page Selecting a FPP A link is provided for the latest version of each FPP cover page in the FPP column To select a FPP click on the FPP number link Once a FPP has been selected a summary of the FPP cover page will be displayed Depending on the status of the FPP and the roles defined for a user most users see the Cover Page details and are presented with the options New Update and Update Compliance Certified Active Invoiced on 01 01 2007 Export Plan Print Plan Users AAW Walls A Update Users New Update Update Compliance Note If the FPP has expired or you do not have the appropriate Roles you might not see one or both of these options o Page 12 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual FPA Admin users are presented with some extra options Delete Remove FPP Cover Page from database Use with
19. d password is not recognised Please try again You can reset your password if you ve forgotten it Page 4 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P FPP Cover Page Application User Manual Once you have logged in you are taken to the main page where Cover Pages is the default screen You will see a list of your own Cover Pages and have options to see Cover Pages for your Group You can also filter by Cover Page status and search for Cover Pages by FPP Searching for BRW will find all Cover Pages with BRW in the FPP Number Note You can sort by particular fields by clicking on that field s column heading Cover Page Cover Pages Certification Numbers Address Book Billing Admin Account Details NewDrat Own C Group all status a mM fere wf FPP amp Status User Location Commencement Expiry Last Modified BRWV0998 01 Certified Daniel Livingston test 14 07 2008 15 07 2008 14 07 2008 BRVW 9999 01 Certified Walker B R lt not defined gt 10 07 2008 11 07 2010 16 07 2008 LCD0019 01 Draft Walker B R lt not defined gt 15 07 2008 16 07 2010 15 07 2008 The majority of users will have three top menu options Cover Pages Address Book and Account Details Gunns users will also have Certification Numbers Some FPA Admin Users will have an extended menu which includes extra menu items for Billing and Admin Note Wha
20. date the hard copy of the FPP was certified by the FPO Cover Page Cover Pages Address Book Account Details Logout JBW Finalise Draft JBWV1234 Date certified 19 gt February gt 2008 gt Cancel Finalise Draft Enter Paper Cover Page FPA users Only NOR This feature is not currently in use All plans must now be submitted through the coverpage system If enabled FPOs are currently obtaining a Certification Number and then subsequently submitting paper cover pages that need to be re entered into the Cover Page application To enter a paper plan go to the Certification Numbers menu item search for or select the relevant certification number and follow the Enter paper Cover Page link ee Ol Page 11 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P FPP Cover Page Application User Manual 2007 0885 FPP Number GFPO13 Certified by BWC Crawford B W Date Certified 04 06 2008 Cover Page Not yet recorded Enter Paper Cover Page FPP Cover Page Search The Cover Page main page contains a Search field in the top right hand corner To Search enter part or a full FPP number and then click the Search tab As well as searching for a FPP number you can also search on location Coupe Name PID UPI Local File ID Applicant Landowner and Note FPA staff only Searching for a FPP number can be limite
21. e Cancel tab is clicked Cover Page Cover Pages Address Book Account Details Logout JEW FPP Number Skip to Discrete Operational Phases RFA Operations Cancel Save Note Some field validation 1s done at this stage This 1s restricted to number fields such as map coordinates elevation etc A Draft Cover Page can be saved without these fields being present but 1f they are present they are validated Submitting a Draft Cover Page Once the Save tab has been clicked a summary of the New Cover Page 1s produced Three tabs appear at the top of the New Cover Page summary Edit Check and Submit Draft and Delete Draft Cover Page Errors Once the Check and Submit Draft tab has been clicked one of two things will occur a new screen will appear stating the plan has been submitted or a page will be displayed indicating that Couldn t finalise the cover page This message will appear if any critical information has been omitted or is incorrect A FPP cover page will not be able to be finalised until these errors are corrected DSLO002 01 initial 4 Couldn t finalise the cover page Net operational area The net operation area must be less than or equal to the total RFA operation area Skip to Discrete Operational Phases RFA Operations Cancel Save Plan Prepared By Commencement Date 10 July 2008 Page 10 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date
22. e spaces blank will result in no change to your login password Cover Pag Cover Pages Address Book Account Details Logout JBW Update My Details Full Name MarenJB Email Brett Warren forestrytas com au Password o Password Confirmation od Leave the password fields blank if you don t want to change it Cancel Save Address Book The users address book will need to be constructed by the user and members of the user s Group Contacts added by the user or members of the user s group will be accessible by all members of the Group Note that Groups have been enabled for the Address Book 1n the first version of the software The Address book 1s used to store addresses for Applicants Landowners Tree Fern Harvesters etc Cover Page Cover Pages Address Book Account Details Logout JEW New Contact Name Address Fred Duncan Forest Practices Authority 30 Patrick St Hobart 7000 Edit Delete Graham Wilkinson Forest Practices Authority 30 Patrick St Hobart 7000 Edit Delete Simon Davies Forest Practices Authority 30 Patrick St Hobart 7000 Edit Delete 1 page of results only 3 results Adding Contacts Clicking the New Contact tab will provide a blank New Contact page into which contact information may be entered Where possible all fields should be completed fully and consistently A phone number s may be added to a contact s details by clicking the Add Phone Number tab If you would like to add mor
23. e than one phone number click the Add Phone Number tab to create another field To remove a phone number click the Delete Phone Number tab 7 Page 6 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual Cover Pages Certification Numbers Compliance Address Book Billing Admin Account Details Logout daniel New Contact Name Address Lines Locality Do State Post Code Do Email Add Phone Number Cancel Save Note The application has gone live with almost all FPP Cover Pages loaded including expired FPPs The contact information from these old Cover Pages has NOT been loaded into the Address Book Editing Deleting Contact Details Once a contact has been entered and saved these details will appear in the users Address Book along with Edit and Delete tabs Clicking on the Edit tab allows any of the information to be changed or removed If the contact 1s no longer required then clicking the Delete tab will remove them completely Searching for a Contact Contacts are sorted alphabetically In the top right hand corner of the Address Book a blank field and Search tab are located The user can search for contacts by typing part of or fully any part of the name of a contact To clear the search delete any information in the search bar and click Search Cover Page
24. en the delete function should then operate without error 11 A draft coverpage variation version type not compliance reporting cannot be deleted if a compliance report existed for at least 1 DOP when it was created The reason this occurs 1s as follows When the delete command executes for a variation 1t does not delete any related compliance reports When the code attempts to delete the cover page version record the integrity constraint in the database prevents the deletion of the record as it would create an orphaned compliance report record Fixing this issue will take a minimum of 0 5 days of an IT programmer s time but the issue occurs so rarely it is not urgent In the meantime the work around is to either a Manually delete the dependant compliance report record first then execute the delete update command from the application front end This takes skill and knowledge of the database structure and carries risk if someone performs the wrong command or b Finalise the version change to administrative correction with appropriate note with no changes to actual record This will leave an unnecessary E Page 31 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual version in the database but is easier and safer for an admin person to action in the meantime 12 If I try to share an FP
25. ent Users Add Users Login Full name _Group Login Fullname Group JBW Warren JB FTDE Remove AAW Walls A FTBA HEI EO RES a amp AB1 Blakesley A no group ABC Colson A B GTAM ABM Madden A B no group gt 5 a E ce a gt oe a ABW Watson A no_group gt a a ACR Crook A no group ADB Bradley A D NSA ADC Corbould A D FEA ADW White A D FEA AGC Crowden A FTBA lt 72 3 4 5 36 gt showall E a a gt a a B a gt a a A user may be searched for by entering part or fully the users Login or Full name into the search field and clicking the Search tab Once a new user has been identified they can be added by clicking on their name and clicking the Add tab Once the user list has been updated the user may return to the FPP cover page by clicking the Done tab BO A Page 17 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual Bulk Assignment of Plans The previous method of giving other users access to your plans retains you as the primary owner This means that when a plan is shared it is shared with the primary Owners group Should you wish to give primary ownership of the plan to another user for instance if you were changing employers retiring and your previous employer needs access to some of your plans as they are the applicant yo
26. er and will be able to view or print cover pages and other reports In terms of the data recorded some old data fields have been dropped and several new fields added However in a general sense the data entered is very similar to what FPOs would be used to in the old systems Relevant historical data from the old systems has been loaded into the new system Where relevant Users will be in groups members of which can see and edit each others plans A typical Group would be a Forestry Tasmania District Support amp Reporting Issues If you need help using the system or want to report issues please contact the FPA Phone 03 6233 7966 during business hours Email coverpage fpa tas gov au The system will be improved through time A list of known issues is attached as Appendix 1 Please review this before contacting the FPA Requirements To use the system you must have access to the internet and be setup as a User by the FPA If you have not been setup as a User please contact the FPA on the support contacts above The system has been tested with Internet Explorer 6 7 and 8 FireFox and Safari The latter four are preferred and offer extra functionality over IE 6 IE6 does not recognize more than one key stroke when entering data into dropdown boxes This is annoying if you are entering for example mapsheet 2356 as keying in the 2 will find all mapsheets starting with 2 and then 3 will find all mapsheets starting with 3
27. ersion F P c FPP Cover Page Application User Manual Applicant Phone Group Name FPO User Name FPO Full Name FPO email address The dates may be entered in date format like 10 10 2008 or in words such as today 30 days ago year from now etc This allows you to search in the future so you can perform searches such as what plans will expire in the next financial year Cover Pages Certification Numbers Compliance Address Book Billing Admin Account Details Compliance Reports Show Plans Own Group All Show Discrete Operational Phases All Selected Phases Timber Harvesting Quarrying L Roading Reforestation L Reforestation Assessment Non Commercial Clearing Tree Fern Harvesting Where Plan Expiry Date Estimated Phase Completion Date Is Between 30 daysago and jtoday NOTE a Group will only show those plans that are shared by the owners b Older versions of Internet Explorer may not allow you to export the report instead you may see a screen that looks something like this FA hipa fieovennage der tasg afortis D e FPP Coupe Location DOP Type DOP end dave DOP level of compliance Ho Repere O i 2 3 Plan expiry dace applicant Hane Applicant If this happens try using another browser eg Firefox and you should then be able to produce the report Admin FPA Admin Users can setup Users and Groups E 3 Page 23 of 34 Version 9 x 10 Dec 2014 2010 50069
28. ew Vegetation Communities and Operations To the right and below the heading RFA Operations there 1s an Add New Vegetation community amp Operation tab Clicking this tab adds data entry fields for vegetation communities and operations Vegetation Communities amp Operations Net Operational Area Add New Vegetation Community amp Operation Cancel Save aD Page 9 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual A Community Code is chosen by clicking on the drop down menu and selecting the desired code Next an Operation Code is selected from the drop down menu For each Community Code and Operation Code combination included in the FPP an area needs to be added Note this includes areas to be reserved under the FPP Once all of the Community Code and Operation Code combinations have been completed the Net Operational Area must be entered into the field provided Guidelines for what area should be included in the Net Operational Area calculation can be obtained from Private Forests Tasmania Blank is not a valid value for this field but O is Saving Exiting a Draft Cover Page At any stage a Draft Cover Page may be exited If the user wishes to save the data that has been entered then the Save tab is clicked If the user does not wish to save the data then th
29. great care Revoke CFPO has revoked the FPP Uninvoice Set invoiced flag back to uninvoiced Add Note Add a note to the Cover Page observable by either Admin users Certified Active Invoiced on 01 01 2007 Export Plan Print Plan Delete Revoke Uninvoice Users AAW Walls A Update Users Add Note import New Update Update Compliance New Update If you wish to update or vary a FPP cover page this can be done by clicking the New Update tab in the bottom left hand corner of the page Cover Page Cover Pages Address Book Account Details Logout JEW JBW0409 01 Certified Active Export Plan Print Plan Users JBW Warren J B Update Users New Update Update Compliance You will be prompted to indicate the Update Type when making any changes to the cover page For most users the Update Type Code is a choice between a Section 22 or 23 Variation The user must ensure this 1s selected correctly Cover Page Cover Pages Address Book Account Details Logout JBW JBVV0409 02 Skip to Discrete Operational Phases REA Operations Save Update Type Code Section 22 Variation Change Description Section 22 Variation Section 23 Variation Note This system should be used if a FPP is being varied even if the Cover Page details are not changed Just record a description of the change in the description field Note also that you still need to complete the paper Variation Forms available on the FPA websi
30. he latest version F P c FPP Cover Page Application User Manual If a plan variation is finalised ie signed off in Coverpage by another user the original certifying officer remains the owner 4 How do I remove myself from ownership of a plan A user can remove themselves from ownership of a plan by using the Update Users option on an individual plan home page note that this can only happen if the plan is already shared with another user However if there are a number of people who share the plan it is unsure who will be the new owner so this 1s not a good way to transfer ownership of plans It is better to use the Bulk assign plans option on the home page FPA Admin only If an FPA Coverpage Administrator removes a user owner from a plan it can break the operation of the bulk assign plans option Therefore FPA Admin should not do this 5 Tam moving from one user group to another How do I transfer some of my plans and ensure that users in my old group can still access other plans of mine for compliance etc This has to be carried out in certain order of steps a The user who is moving needs to assign any plans that need to stay with the old group to a Coverpage user in the old group This is done using the Bulk assign plans option on the home page Note There may still be a bug in Coverpage which turns off sharing with any plans that are bulk assigned To correct this the new user will need to tur
31. illegible image The mark as valid button can be used to return a plan to being valid if it is discovered that there was no error on the plan or the wrong document was tagged Certification Numbers NGI This feature is not currently in use All plans must now be submitted through the coverpage system Most users will enter and finalise Cover Pages within the application In this case the system automatically assigns the Cover Page with a Certification Number Users with the appropriate Role will see a Certification Numbers menu item This will be used by Gunns employees who will not be entering Cover pages directly into the system These users will need to obtain a certification number as is currently the case Obtain Certification Number FPP Number g Date certified Sr 10 J E Enter the FPP number certifying FPO and the date when the FPP was certified E Page 21 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual The data grid shows your certification number records You can filter to see the following Overdue Certification number on system but no matching Cover Page within two weeks of certification date Unmatched Certification number on system but no matching Cover Page Matched Certification number and matching FPP Cover page on system All you guessed i
32. k the Upload FPP Document button You will see either a success or failure message near the top of the screen once the operation is complete and the new ee Page 20 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual document will appear at the top of the list of existing documents in the lower section if successful The second section of the page lists all documents which are available to download for this FPP and a list of attributes The attributes are as follows e Type The file type which has been uploaded e g pdf or jpg e Variation The variation number that this document represents e Document type The type of document represented as select from the list e Description Any extra information added by the uploader e Upload date The date that the document was uploaded e Download A link which will download the document e Mark as A button which will mark the document as invalid or valid The mark as invalid button should be used when it is discovered that the document which has been uploaded has a flaw and has subsequently been superseded by a new document Please note this does not include errors in the FPP which require a legal variation Examples of reasons why this might be used include incorrect document uploaded scanning errors such as missed page or corrupt
33. n on sharing for the plans that have been assigned to them so that other members of the old groups can access them b After completing step a the user who is moving needs to contact the FPA who will then transfer any remaining plans that need to be transferred with the user to a new group This is achieved using the If changing group select another user for this user s cover pages option from the drop down list on the Edit User page However Coverpage may turn off group sharing for transferred plans but individually shared plans may still be visible to the users they are shared with 6 Ifan FPO has resigned or been revoked what should the roles in Coverpage look like a Page 29 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual Roles are addline 1 maana a TOAD ot ae qa 1 a a Note that the FPO s access has now been disabled However if an FPO needs to regain access to the Coverpage system an FPA admin person simply ticks the enabled box and the rest of the ticks reflect their status 7 Ifan FPO changes from Planning to Inspecting what should the roles in Coverpage look like Roles RES ate ave ce Oe CT al alg jogando a Note that all the Certify boxes have been unticked ee Page 30 of 34 Version 9
34. nd I can see it has been saved but the system won t allow me to finalise Lodge the report See example screenshot below This means you are able to save compliance information on the system but you don t have user privileges that allow you to finalise the Compliance Report Finalisation privileges are granted to users that are FPO Planning or Inspecting Se Page 27 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual If you are an FPO Inspecting encountering this problem it means that your user profile on the system has not been updated to reflect your status or it has accidentally been omitted Please contact the FPA to fix FPA CoverPage TJWO0053 03 Mozilla Firefox E OX Fie Edt View Hstory Bookmarks Took Hep 7C EN news coverpage der tas gov au coverpages 39 A Most Visited Getting Started Av Latest Headlines FPA CoverPage TIW0053 03 Cover Page Cover Pages Compliance Address Book Account Details rtified Imminent Export Plan Print Plan EN Couldn t finalise this update Insufficient privileges Insufficient privileges for finalising this update Dont Share with Group Update Users Upload View FPP Documents we compliance initial i ompliance Reporting reated On 02 05 2012 dated On 02 05 2012 Once the update and info entered and
35. niel Livingston ADMIN Edit Page 24 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P x FPP Cover Page Application User Manual User privileges Enabled If not selected the account is unable to be used ee Administrator Grants full access to the system Required to perform some function 1 e revoke plan Apply roles to all Allows user do perform enabled actions on all plans plans 1 e view all plans when search and view 1s also enabled Note this is only given to FPA staff use with care Able to make Allows user to select administrative correction for the administrative list of plan variation options changes to plans Apply roles to all Allows user to perform actions on all plans where the state forest plans tenure is set as state forest Intended to be only used by Forestry Tasmania s forest operations database account Billing Allows user to access billing functions ee Edit certification Allows user to edit certification numbers Not numbers needed Enter Paper Cover Allows user to enter plan details for a plan where a certification number has been issued without plan data Not current needed Allows users to see and edit coverpage administrative o notes FPA staff only Ei Pe pi commercial clearing Certify quarrying Allows the user to certify a plan with the DOP type Certify reforestation Allows the u
36. o dis emiraty for the specifcabons required by Section 74 2 of the Forest Practices Act 1955 This Forest Practices Plan authorises forest practices nd prata fo thich if niers On fee led specified in ihe Pipa and during fhe period Sir in he Fian provided fied ihe operngiions are carried obi in eocorganes wilh the Pi This acthoriy is given for fhe purposes of the Forest Practices Act 1985 only Those carrying ouf the operations onder ihe Alan should ensure that they comely mih ai relevat lows including fhe onirons of licences parmis and other authorities issued under oihar fama Coupe Name Location Kimparay PTR Number Tenure Private property BRA 4 region Weolnsrt UFI or PD Numbers 0913 0910 0901 0915 Destriet Mersey Municipality Kentish Landowners Yivenhos Pty Lid Map Sheet SHEFFIELD 4441 Grd reference 482000mE SA TEDODmN Principal Processors French Enterprise Pty Lid Appian Wivenbps PAL Unknown Parenti Bock 1 Tertiary Basat TES Soil Description 1 Organic som ORS Stoniness 1 L Eroditdty Class 1 Low L 2 Mojorty Slope 10 deg Maximum Alitude 260 m Within town water catchment Tmo Within a landscape zone in a Municipal Planning Scheme Mg Viater intake Known Domestic ister Supply intake within Jior ve Distance to intake JO km Net Area of Crown landi enot defined Emernpancy meeting Point 258 STH ARTHUR RIVER CHR WUTHERING HEIGHTS REBECCA RD
37. pdate DISCO oscar a sod acess da aa decano dp 16 NS assar nois sees ew E a do 16 MA U LS no oa aposns rate E OR RR 17 Bulk Assignment OF PANS sssicsetet ccs vivatwanssscousss uam aaa ouasaucevoeeusnasnsdoeseasheee 18 POE FM ec gad ecteeattsronced A ERES RR RR O 18 o ho PP e11 EA EI A L EIE EA E ID RR DR 19 Uploading documents to the cover page system ssesessoeeeesesssssssssssssssssereeeeeo 19 Corincanon INUINIDCTS sssr E Ea 21 Compliance report SUMINALY sesiaisesaasaisasa ubuie a anei eien ENE r TREs nas andas duda raias 22 Da CO Loo AOS E E E vestyseusasoace nesenanenuen eat 23 NTS S e EEE EEEE AE ET EEE E AE E T E EE ET EE 24 COUP recs acc acc E ad 24 DO a conss cobaia era hers reactors pect na he eesgea tse naib le ate E E E ntrate nes 26 e Page 2 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual Introduction The FPA has a legal requirement to collect maintain and report on selected data about Forest Practices Plans FPPs This web based Cover Page application replaces the Microsoft Access FPP Certification Number and Certification of Compliance systems currently utilised by the FPA Users can enter draft cover pages certify FPPs vary FPPs and do compliance reports all from the same interface They are able to download cover page data from the FPA system to their own comput
38. plicant Fred Duncan Forest Practices Authority 30 Patrick St Hobart _ Change Land Owners Graham Wilkinson Forest Practices Authority 30 Patrick St Habart _ Change Delete Add Land Owner Processors Simon Davies Forest Practices Authority 30 Patrick St Hobart Change Delete Add Processor More than one Land Owner or Processor may be added by clicking the respective Add tab Note Only Landowner and Processor names will be printed on printed Cover pages Applicant address information will be printed If a contact is not in the users Address Book the New Contact tab must be clicked and the contacts details entered When the Save tab is clicked the contacts details are automatically loaded onto the cover page as the Applicant Land Owner or Processor as well as being saved in the users Address Book The contact may be changed via the user clicking on the Change tab next to the contacts details A new page where Correct or update this entry or Choose a different contact tabs will then be displayed Choosing applicant for new cover page Fred Duncan Forest Practices Authority 30 Patrick St Hobart Tasmania 7000 Correct or update this entry Choose a different contact Correct or update this entry allows the user to modify the details of the existing contact e Page 8 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for
39. s Cover Pages is the default page when you login to the Cover Page application On this page the user may create a New Draft or Search for an existing FPP Cover Page or within other fields such as coupe location etc Cover Page Cover Pages Certification Numbers Address Book Billing Admin Account Details Logout BRW New Draft C Own Group All status Al FPP Search FPP Status User Location Commencement Expiry Last Modified _ New Draft To create a new Draft FPP cover page click on the New Draft tab This will create a blank FPP cover page into which the user may enter specific details for the FPP Page 7 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P FPP Cover Page Application User Manual Data Fields Creating a New Draft presents the user with three main forms of data entry blank fields for entering data manually drop down menus with pre loaded information and addition of defined contacts or operational information Choose Applicant Land Owner or Processor Clicking the Choose Applicant Land Owner or Processor tabs allows the user to select a contact from their address book Once the contact 1s identified the Choose tab is clicked and the contacts details will appear in the cover page Applicant Choose applicant Land Owners Add Land Owner Processors Add Processor Ap
40. ser to certify a plan with the DOP type Certify reforestation Allows the user to certify a plan with the DOP type Also assessment e harvesting compliance harvesting and contacts contacts ell mess reports Allows users to lodge compliance reports user 1s o FPO inspecting Request certification Allows users to request certification numbers without numbers providing plan data at that point in time No longer Page used Search for and view Allows users to search for and view his her own pe Page 25 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual plans generally all users May not be needed if someone has been given access purely to manage contacts Note If a user has privileges to Certify a plan within the DOP type that user is automatically granted privileges to lodge compliance reports whether or not the Lodge Compliance box is ticked Billing Some FPA Admin users can access the Billing menu item The initial view shows FPP Cover Pages that have not been invoiced A Cutoff date can be specified Please note e Where Submitted Plans no the system will look for plans that have been certified before the Cutoff Date but not invoiced When the billing report is run with these parameters it does not include plans that have been submitte
41. t Overdue Unmatched Matched All Search Cert FPP FPO Date Matched 1999 0005 DCG0145 Gray DC 09 07 1999 No 1999 0006 NFB1545 Watts A W 09 07 1999 No 1999 0008 TAMO175 Wye ALR 12 07 1999 No Pressing on the hyperinked certification number allows you to access the certification Number record for viewing Note FPA Admin users are also presented with an edit link to allow them to edit the certification number details 2005 0868 FPP Number TDJ0089 Certified by TDJ Johns T D Date Certified 20 06 2006 Cover Page Not yet recorded Enter Paper Cover Page o gt Compliance report Summary As of version 1 2 32 released on 08 10 2008 a compliance tab has been added to the main menu This allows you to generate to the compliance report state of your or your groups or all if Admin plans D O P s You can choose to show all D O P s or a selected subset within a specified time range That range can search either plan end dates or D O P end dates The report 1s then exported to a CSV file which can be opened by a number of programs such as excel The report will show where available FPP Number Coupe Location DOP Type DOP end date DOP level of compliance No Report 0 1 2 3 Plan expiry date Applicant Name Applicant Address a Page 22 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest v
42. t menus you see and what you can actually do within the application depends on how an FPA Admin user has configured your roles If you don t believe you have the appropriate access to the system please contact the FPA Roles include the following Enabled C Administrator grants all privileges to the user including FPP revokation and deletion C Apply roles to all plans C Able to make administrative changes to plans C Appy roles to all state forest plans C Billing C Edit certification numbers C Enter Paper Cover Page C Add Note C Certify non commercial clearing Certify quarrying Certify reforestation Certify reforestation assessment Certify roading Certify timber harvesting Certify treefern harvesting Create edit plans and contacts Draft compliance reports pogadanada Lodge compliance FPO inspecting certification rights also grants this C Request certification numbers gt Search for and view plans o Page 5 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual Account Details Click on the Account Details tab to update your user details You can change your name and email address by filling out the respective spaces and clicking the Save tab Your login password can also be changed by entering a new password and confirming it in the spaces provided Leaving th
43. te However no paperwork needs to be forwarded to the FPA ee E S Page 13 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P c FPP Cover Page Application User Manual NOR FPA Admin users also get the option of Administrative Correction If FPOs notice a minor error with Cover Page entry that does not warrant a Variation Please contact the FPA so an Administrative Correction can be completed This does not require Variation paperwork to be completed The user will also be asked to enter a Change Description which enables a written description of the change to be provided The User can then change any values other than Applicant details Once a New Update variation has been completed and saved a new version of the plan will be produced The user must click on the Finalise tab to complete the change A message will then be displayed The update was successfully finalised Note If a cover page 1s varied to increase a harvested area by more than 10 an email 1s automatically forwarded to the FPA NOR A random update code is produced Please record this number on the formal Variation paperwork prepared to vary a FPP Presence of this number might be checked during FPA audits f The update was successfully finalised The update code for this version is 504478 Version Tab Above the New Update tab in a FPP cover p
44. the latest version F P FPP Cover Page Application User Manual Choose a different contact allows the user to Choose another contact Once a new contact has been chosen then the previous entry will be automatically removed from the cover page Discrete Operational Phases To the right of the heading Discrete Operational Phase there is a drop down menu and Add New tab The drop down menu lists the discrete operational phases The default discrete operational phase is Timber Harvesting Discrete Operational Phases Timber Harvesting gt Add New Timber Harvesting Quarrying Vegetation Communities amp Operations Net Operational Area Reforestation Reforestation Assessment Non Commercial Clearing Tree Fern Harvesting eg To add a discrete operational phase click on the drop down menu make a selection and click the Add New tab Once a discrete operational phase has been added the estimated start and end date must be entered using the drop down date menus For Quarrying Roading Tree Fern Harvesting and Timber Harvesting discrete operational phases there are fields and functions for entering extra data These must be completed where applicable Discrete Operational Phases Timber Harvesting Estimated Start Date 8 February gt 2008 7 Estimated End Date la February gt 2008 Dry Equipment Code Wet Equipment Code Cable Equipment Code Delete Timber Harvesting Add N
45. u can use the bulk assign plan link located below the list of plans on the main page next to the share plans link When you use this method you will still have access to the plans First you will be asked to select a user to assign the plans to The list presented has the usernames followed by the surname and initials and the group that they currently belong to If someone belongs to import they have not registered on the new system and have simply been carried over from the old Then there is simply a check box list of your plans that you can assign with select all none links for your convenience After selecting the relevant plans simply hit the assign plans button The new user will then be able to maintain the plan sharing with the group should you move out of the group Export Plan If the user wishes to save a copy of the FPP cover page to an alternative location this may be done by clicking on the Export Plan tab in the top right hand corner of the screen A File Download box will appear and the user can Save the FPP cover page as an XML document XML is a modern generic format that can be read or imported by many applications such as MS Excel or MS Access Cover Page CoverPages Address Book Account Details JBW0173 01 Do you want to open or save this file Certified Expired Export Plan Print Plan Name JBW0173 01 xml Users JBW Warren J B z Type KML Document 1 68 KB Update Users From coverpaget fpa tas gov au dom
46. x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P x FPP Cover Page Application User Manual 8 Who is sent an automatic email notification that a submitted plan has had finance approved When a coverpage is submitted that user is recorded as having made the last edit When finance is approved the user who submitted the plan is automatically notified by e mail The user who owns the plan The User listed for the plan on the home screen This will be the person who created the original draft it unless it has been reassigned 1s also notified if they are not the submitter 9 An FPO has inadvertently physically certified a FPP a few days before certifying it through Coverpage How can the date of certification on Coverpage be made to match the actual certification date on the actual FPP Any person with a Coverpage admin account can fix this Either bring up the FPP details on Coverpage and click on the certification number which will be a hyperlink OR locate the certification record from within the Certification Numbers tab Then select edit and adjust as required 10 A Coverpage user has entered a draft plan but now want to delete it but it won t delete Why is deletion being prevented There is a current bug in Coverpage where the presence of a tree fern harvesting DOP prevents deletion Edit the plan to remove this phase first th
47. you want to be automatically visible to your group festG mM BRMO322 OLDINA BRMO323 GRANVILLE HARBOURN BRM0326 HAWLEY BRMO0328 EXTON BRM0331 ROSEBERY m M r C BRM0329 CLUAN TIER M M BRMO332 UPPER CASTRA m RREMOSSS SPEL MANS RRIDGF You have the option to select all or unselect all cover pages Press save to commit these changes Share With Group Individual cover page selection ee Ho Page 16 of 34 Version 9 x 10 Dec 2014 2010 50069 Hardcopies of this document may not be up to date Please refer to the FPA website for the latest version F P FPP Cover Page Application User Manual A Share With Group button is now available in the Users section of the screen that allows you to share or unshare any particular cover page with your Group Share with Group q Update Users Users BRM Miller B R Certified Active Invoiced on 22 06 2007 Export Plan Print Plan Dont Share with Group Gm Update Users Users BRM Miller B R Update Users A user can allow other Users from any Group to access and edit a particular Cover Page assuming they have the appropriate roles defined This is useful if contractors need to be given access to a plan Share with Group Update Users Users BRM Miller B R The Update Users page has two columns Current Users and Add Users Cover Page Cover Pages Address Book Account Details Logout JEW Updating users for JBVY0404 Curr

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