ARIES Publications User Manual
Contents
1. o amp Meaning number sign dollar sign percentage sign ampersand plus sign less than equals greater than at caret underscore acute accent tilde inverted exclamation Code amp H 35 36 37 38 amp H43 amp O0 amp HO1 amp 62 amp H 64 amp H 94 amp H95 SHI amp 126 amp 161 44 ARIES User Manual cent pound sterling yen vertical bar section umlaut dieresis copyright i feminine ordinal left pointing double angle quotation a not sign registered trademark 7 macron degrees plus or minus 2 sum of y square root lt less than or equal to gt greater than or equal to identical to amp 162 amp 163 amp 165 amp 166 amp 167 amp 168 amp 169 amp 170 amp 171 amp 172 amp 174 amp 175 amp 176 amp 177 amp 931 amp 8730 amp H 8804 amp H 8805 amp 8801 Publications Module 45 7 Summary of Data Entry Screens S N Book Header sea aie eve Barr Publication year 2011 e 2011 HERDC reporting year 2011 w Book title exactly as published Add info Publication Titlet will be automatically saved as the book name via Add button The book information z l is displayed at the bottom of the Header Number of Internal ANU Authors tab It can be amended via the Book Sn en n hyperlink Celluloid Immigrant Italian Filmmaker Giorgia Mangiame2. veer ou Preerertres w eaeoe Tutal oraber cf hapten fee Bene net Type at least five letters from the publishers name Enter only the name of the publisher don t include a city or country Click eto display publishers which match the search string b a wy A oborot q If the publisher is listed click to select the publisher from the list If the publisher is not listed create a new publisher see Section 5 5 Click e L to complete the book information You will return to the Header tab The information entered so far will be displayed at the bottom of the screen Click or click directly on the Authors tab 1 L For details on entering authors go to Section 5 6 The AUTHORS Tab 12 ARIES User Manual Publications Module 5 2 Creating a BOOK CHAPTER Click t to enter details Using the picklist select gt Publication Output Book chapter gt Publication Category select the appropriate category e g B1 chapter meeting HERDC requirements If you are unsure which category to choose and think it could meet the HERDC requirements select category B1 RSD staff will check the eligibility of the chapter at a later date and change the category if the chapter is not eligible for HERDC Type the title of the chapter in the Publication title box Click Sete Messe select the type of publication from the drop down Est l
3. Ge An urbourcesc duty of cere Pubstic ation tithe ARIES will search for records with the same title and display the results If the chapter has previously been entered in ARIES the title will be displayed under the yellow bar If so Click _ Click L _ again to return to the main screen Use the Search function see Section 3 2 to find the record and check that the data in all fields is correct m Publication Output Sook chepter Pebtication Category Hi chapter meeting HERDC requireenents Firat named Categary Vaar Tithe 61 chepter Manderson maestro Desmond HERDC hOdullerrrnnts 2012 An unbounded duty cf care If the chapter has not previously been entered nothing will appear under the yellow bar Proceed as follows 13 ARIES User Manual Publications Module Click Set ARIES will display the data entry screen so you can enter the new publication ebicaties Carpet Ame Mapter rehGocthe Ceteepery Al hopi iere fT PTO tepron Fry nenes Geimpery Veer The 2 Using the picklist select gt Publication year when the book containing the chapter was published gt HERDC reporting year this is usually the same as the publication year but may be differentif the book as been published on line and in hard copy In other fields enter gt Title of Chapter this has been copied from the title entered on the previous screen Number of Interna
4. gt Ifthe journal is not listed create it see below Click or click directly on the Authors tab 1 L For details on entering authors go to Section 5 6 The AUTHORS Tab Creating a new JOURNAL Click Eeee Enter Journal name gt ISSN e g 0029 0072 gt Frequency if you know how often the journal is published enter the detail otherwise leave it blank gt Index leave it blank gt Research council ID DO NOT enter anything in this field gt Multidisciplinery DO NOT enter anything in this field gt Impact factor if you Know the impact factor enter the number otherwise type 0 Alternatively although ARIES shows it as a compulsory field you can leave it blank gt Status ARIES defaults to NEW when a new journal is added RSD staff check and update the status gt Place of publication enter city and country gt Publisher click 3 444_ _ ARIES will display the Publisher search box ARIES User Manual Publications Module PSSM 0025 2359 Feyen Darw Index Reseorc councd I VMelttHiscolinery Wo impact fector D Stetes NEW Aeprevnd Ploce ef pubication Lntod Kingdon oo Type at least three letters from the name of the publisher Do not include city or country Click AS to display publishers which match the search criteria If the publisher is not listed create it see Section 5 5 Otherwise select the correct publisher from the list
5. when completed d in green item has been checked and is ready for submission You c can still access and change codes or add documents Before starting a new entry do a simple one or two word or string search C99 amp E99 Automated upload of data saving you time This record needs missing information completed _ Wack J we Use the Back or Cancel buttons within ARIES screens not in the browser Detailed work is appreciated as data is viewed cleansed and checked before submission All documentation is kept for audit purposes according to Govt specifications 60 ARIES User Manual Publications Module 61
6. Multidisciplinary Status Place of publication Hide Elsevier Publisher 4h Add Publisher Trends in Ecology and Evolution Title don t use amp 0169 5347 Include hyphen e g 1234 1234 Monthly 3321 No fee jo Enter 0 in this field Mo quency e g Monthly or 4 x ar Match the journal title we don t differentiate between Online or Print versions 49 ARIES User Manual Conference Header screen Conference Details select via Add button Summary viewed at the bottom of the Header tab Publications Module FeO ir r T P O a Publication year 2011 w Year published not necessarily year of conference HERDC reporting Year 2011 w Same as year published Morse Theory and Formation Control Title of Paper as published Title of conference paper Number of Internal ANU Authors Number of External Authors Mediterranean Conference on Control and Automation Name of conference 2011 Page numbers 656 661 Page range or 1 17 Was conference paper refereed Select Yes RSD will verify conference status q DOI 50 ARIES User Manual Conferen info as bottom oi Header tab Conference details screen Conference details information Core information required when adding a Conference Publications Module y ANZSRC Year 2011 Year published not necessarily year of conference Mediterra
7. evidence that ertictes sre peer erviewec requred 3 4 FOR and EO codes recurred VTSHIVIGAe 40 ARIES User Manual Publications Module 5 12 The SUMMARY Tab The Summary tab reflects the HERDC points allocated to each ANU author s department Scores shown for authors are weighted scores so the score for an A1 book with one author will be 5 The score for a B1 chapter a C1 journal article and an E1 conference paper by one author will be 1 00 Scores will not appear until the record has been checked auto calculated and locked by RSD staff s There is a complex formula if an author writes more than one chapter in a book The first chapter gets 1 point Subsequent chapters in the book get a lesser score so that multiple chapters in a book do not add up to more than 5 points as a whole book would have earnt e The HERDC score reflects the division of the points according to the number of ANU and external authors et i par De eco deger ee ptem Sees FIDI ee ee fana e ee ee ee star tee osopeme Once RSD staff have verified all data and the accompanying documents the record is locked and the message The system supervisor has set this record to read only is displayed You can change or add FOR codes and upload documents to locked records For any other changes please contact RSD staff 5 13 Saving the Publication record When you have finished the data entry for the Header Authors Documents Coding and Verificat
8. Category Al authored book meeting HERDC requirenvents ae sh EF 7 i opz rey m First named Category Year Tithe 1 Al asutmocrec bock mestno HER DC requirecnents Broen Nicholas 20173 A wee thw ough The We of Rick Fartey 10 ARIES User Manual Publications Module If the book has not previously been entered nothing will appear under the yellow bar Proceed as follows Click __Ne ARIES will display the data entry screen so you can enter the new publication Publication Output Book Publication Category Al authored book meeting HERDC requirements O PETEA AEn BENS Er aan aen Firstnamed Category Year Title Using the picklist select gt Publication year when the book was published gt HERDC Reporting Year this is usually the same as the publication year but may be different if the item was published on line and in hard copy In other fields enter gt Number of Internal ANU Authors the total number of authors affiliated with ANU gt Number of External Authors the total number of authors from other institutions gt Total number of pages the total number of pages in the book for example 352 If the book has several pages before page 1 they are usually numbered in Roman numerals Record this as for example ix 352 gt Series title if applicable Then click dd_ next to the box labelled Title of book Careet Simt G eee Portem ID Pame
9. Number of External Authors ie 72 and then only enter the names of ten external authors ARIES will calculate the HERDC score correctly Perte eee pemr o ee eee as wies Vaia m mm MITES ewe Meme ag pantao rsi 249 ee srme te ee ot aa LT mesmteer s ssamen Gates RR roe ot meres If there are several institutions try to include external authors from different institutions For example the authors highlighted can be entered Vel 0 De nary 2ODG ae A astada nature LETTERS Discovery of a cool planet of 5 5 Earth masses through gravitational microlensing LP Beaulieu O F Beret fouai A Willer M Dorrie U G Jeegensen D Kubas A Cihan C Couhares G e T L Menzies P O Sackett M Albrow 6 Brillant L A R Caidwet 1 L Cabtz K H Cook E Corales M Descort Dieters O Dominis 1 Donstowice M Holfman S Kana L R Margoette R Martin P Manga K Polterd K Sahu C Viewer 1 Wambaganas K Waller K Harns E Steele O M iram M Burgdorf C Snodgrass M Bode A Udalski M Sopra M Kubiak T Wieckowsh i G Petrzyik t Soxzyneks O Szewczyk t Wyczyhew R Pacynki F Abe L A Bond T R Betton C Gilmar J B Hearmhaw Y iow K Kamya p M Kilmartin A V Kemet K Mawda Y Matsubara M Motomura Y Murab S Nakamura Okada
10. Publications Module If the yellow warning message below is displayed click Arae This clears the last search criteria and displays your current search or filter 3 3 Search for publications by author Enter part of the author s surname or their uni ID U or A number in the Internal External Author Surname or Staff ID search box The drop down list offers more searching options Enter either the author s surname or uni ID If the surname is a common one eg Liu Smith Wong it is better to search by uni ID Click HS at the right of the screen on the Author Search line or use the keyboard Enter key Tithe search QSesrch beterna l Author Surname Steff ID Selec qa External Awthor Surmeanw o Steff 1O mnr LDrg are v Syster reference LD Qtearch ssw tearch ISN QSearch e olatec recorde that weve serc pants QSearch Special search Lat c A list of authors matching the search string anywhere in the surname will be displayed If the requested author is listed click ar ada to display their publications ote Some imma etm Faculte cheat Cette banonn a res te d Lewt te Pafe eye Get Hetor Paa fi Teo m lt ed betes fn La ate i ERE ray 1 N es tere Beller hioa Dr j ranil beceran Srian of Emt oere A ai ARIES will display of list of all publications for the selected author Click 2 to open an individual publicatio
11. User Manual Publications Module 5 Entering New Publications The following pages guide you through the process of creating a new record Before adding any new publication check whether the publication is already in ARIES See search by title Section 3 2 and search by author Section 3 3 5 1 Creating a BOOK record Click Se amp ee to enter details __ tack a Pepe Up FP age Down Oh Using the picklist select gt Publication Output Book gt Publication Category select the appropriate category e g A1 book meeting HERDC requirements If you are unsure which category to choose and think it could meet the HERDC requirements select category A1 RSD staff will check the eligibility of the book ata later date and change it if the book is not eligible for HERDC Type the title of the book in the Publication title box Please select the type ef publication fram the drop down fest d Weck t Please antar the tithe af your pubiration i A way through The lfe of Rick Fartey ARIES will search for records with the same title and display the results If the book has previously been entered in ARIES the title will be displayed under the yellow bar If so Click S 1 Click L _ again to return to the main screen Use the Search function see Section 3 2 to find the record and check that the data in all fields is correct Publication Outewt Book Publiceteon
12. be displayed but you will not be able to change it at this stage Adjust the author order if necessary see below The authors entered so far will be displayed 30 ARIES User Manual Publications Module theater ew wwe ts sew anise Yertls eves ve ie If the author is not listed You can enter details for an external author yourself For example search for author Anwyl Williams ere eere er brieresri 1 jeans You would expect the author to be listed here between Williams Anthony G and William B but it is not Click SD treste to add the external author s details to ARIES Surname Family name Given Name Vv Institution name of university company or government department not Section or university department Institution Address university department government division City city only do not include post code or state Country use the picklist selection Y Y V WV Email at a minimum enter gt Collaboration Type use the picklist selection If you do not have sufficient information to enter data in mandatory fields enter the word unknown 31 ARIES User Manual Publications Module Pa Batam voogas Sk uamo fine mame S tasthution Lresarsay of Conttt Coleboretion type Wot bross Uner I heat Inia Aestreien Qayenrert cepartrents arzi non reseach oogereastorns hereto Geert Gepartrrarits aca Mivr research Garia tri tty ake Gower ceceerch ap
13. department lf the department claiming the publication is not the same as the department on the publication click You can then add a different department Go to the Department section Click Spada a ea hete see tbere Poba atte 2 Using the picklist select gt Institution gt Research School Centre e g e g Research School of Chemistry gt Department e g RSC General Note if your area does not record by department choose general gt Percentage for allocation of the author s score to that department e g 50 betisie barste chee cere epertwer Meed eer 28 ARIES User Manual Publications Module Click LE then Ca me on the next screen Adding another department usually results in scores of 200 and 2 department records Remove the incorrect department by clicking on 5 Click sme _ once the department s and percentages are correct and total 100 TIP the red warning bar will remain until the percentages total 100 The display shows the author s current Research School Centre and Department 4 sariso Stat HOWEVER the Research School Centre and Department you allocated the publication to will show on the Summary tab Brathwate valerie e annese 50 anu Nettonal ORLA araa CAP ANU Natena Securty College Regulatory lnstetutions Network Arogan Brathwate Valerie a000 5D CAP School of Regulation Justee and Oplerrwcy
14. gt Click See Chere pere n mge r r gt ARIES will display a list of conferences matching the search string together with the ISSN ISBN and publisher gt If the conference is listed click atthe right hand side of the screen ARIES will return to the Header tab and the conference will be displayed 22 ARIES User Manual Publications Module If the conference is not listed click ARIES will display a screen for the Conference information to be added Enter gt Conference Name official name e g International Conference of Teddy Bear Makers 2012 not marketing name Location city and country Date of Conference date or range of dates the conference was held Title of the conference publication proceedings containing the papers e g Proceedings of the 2012 Asian Conference of Bear Artists This is NOT the title of the individual paper gt Editor editor of the conference proceedings Enter initials and surname separate multiple editors with commas eg S Smith J Jones P Pigge Place of publication city and country ISBN enter either an ISBN or ISSN if one is available URL enter the DOI Digital Object Identifier web link if there is one otherwise enter the URL of the conference web site Be aware that conference web sites are often removed from the web after the conference has been held gt Edition leave the field blank RSD staff use this field to record other informat
15. match and you will not have to select the correct author from a list 26 ARIES User Manual Publications Module Selecting a Department for an ANU author Once you have selected an author ARIES will display the message Would You Like To Add The Author Department Is it the correct department If the department listed is the same as the department on the publication click No Ifthe department on the publication is not the same as the department listed click and follow the instructions on Should it be a different department below Adomas oiy Ad o homartnart Osean ree tee Tu am jey an i eke be POH i mr gt a C Seedh ated duis we t Pee oe T Gothe bome Asis Oath dee miresi Se he bei ha ooo Percentage of ANU author s claim for a department Publications for most authors are claimed by their current department However some authors change departments and others have joint appointments 2 Ifthe author s score is to be allocated entirely to that Research School Centre and Department the default is 100 If the author has a joint appointment you can select a percentage for each Research School Centre and Department e g 50 Click 2 to modify the percentage allocated to the first department e g to 50 Then add the additional department by clicking Se da _ Use the drop down boxes to complete the record sharing the department score Ifthe wrong department is liste
16. material Adding a URL Description The journal article conference paper book chapter or book provided by the publisher and subject to copyright saved as a PDF file A statement by the author asserting that the research was undertaken at ANU Related book information front cover table of contents preface Related conference material referee statement committee list etc Related journal material tables of contents referee statement etc Change the selection to the relevant document type The journal article conference paper book chapter or book published in an open access journal or open access proceedings or in an open access book form eg ANU ePress which is therefore not subject to copyright saved as a PDF file Author s version of a journal article conference paper chapter or book which has been submitted for publication but not yet published Any other useful documentation Choose URL on the first window and then add information as requested Be aware that this link is often an unstable reference point changing when a company updates its website With this in mind if there is a choice of saving data download evidence as a PDF file and attach it to ARIES 35 ARIES User Manual Publications Module Document Gescrigtion titty URL Nitto Awww ones cra corvient an 2 2 odfent If the book journal article or conference paper is published in a foreign language the verification materials must be transla
17. 2 Biogeography and Phylogeography 060303 Biological Adaptation If you are entering more than one code repeat these steps in the subsequent lines and enter the relative percentage for each code Once you have completed the FOR codes add the SEO codes SEO codes Socio Economic Objective Classification SEO codes are now required in the Publications module This code is used to categorise activity according to the intended purpose or outcome of the research rather than the processes or techniques used in order to achieve this objective This data is used for reporting purposes by College executive areas so we can keep track of the areas of the economy which benefit from ANU research SEO data entered for Publications also feeds into the Australian Bureau of Statistics biannual report If you Know the SEO code for the publication type it in the SEO code field and then enter an appropriate percentage We strongly suggest all authors supply this code as they are familiar with the application of their research in the community To add numbers follow the same principles as the FOR codes Details and searchable tables of SEO codes are available on the RSD publications website ANU does not use the ERA Research Themes so there is no need to add data in this section Once the FOR codes and the SEO codes have been entered click sme moving to the Verification tab Vebivotion pear foun HERDE repartiag pear 2008 Predicates tithe The tt
18. 5 Coding tab Add FOR and SEO codes 6 Verifications tab tick 1 4 Publication imported from external source updated 7 Header Tab click _S _ to complete the record 8 Main page Change the category from C99 to C1 or E99 to E1 Problems if you encounter any problem with a Scopus record e use the Notes tab to describe the problem e add at the end of the Publication title So we can find it o email Publications collection anu edu au for further assistance 42 ARIES User Manual 6 Special Characters Publications Module ARIES does not recognise special characters the way you type them into Microsoft Word To enter a special character in the title of a publication find its code from the description below and enter the code as specified with a semi colon at the end in place of the character Examples To insert the registered trademark symbol in the title of a publication enter amp 174 When the publication is saved the code will be replaced by the trademark symbol To insert the Greek character B in the title of the publication enter amp beta When the publication is saved the code will be replaced by the B symbol 6 1 Characters in the Greek Alphabet The following Greek characters are supported by HTML Use these characters in the publication title rather than lt Alt gt characters The list is sourced from http www wsschools com tags ref_symbols asp Note Entity names a
19. 63 pdf Document type Best being PDF s File URL s are additional they are unstable as a reference address after years Tip Print the Url as pdf Select File Printand choose Adobe instead of a printer this gives an excellent screen shot as a pdf Name of pdf going into ARIES don t use ellipsis many dots in the title of file 55 ARIES User Manual Publications Module PDF files are preferred ce Gea Document description Journal Artcte File to upload pdl 4 L id Browse RESTRICTED PUBLICATION Copyright or as published items Author affiliation statement Author statement letter emailas a pdf Evidence Book Conference Journal supporting matter suchas covers Notyetselected Open access publication Journal articles whichhave OPEN ACCESS statedon them Authors final manuscript online version not dated Related material Other portions or other relevant supporting documentation Document Type URL URL s provide additional information They re unstable as a reference address 56 ARIES User Manual Publications Module e Brief note or statement e Create a new note or separate comments by a dash e Notes appear in the monthly spread sheets RSD send out e Note can be viewed by all including the ANU authors Once again please don t use enter it affects reports 57 ARIES User Manual Publications Module a a ae oo Pee eens awn 2 e odes nominate 050206 En
20. Fi coslerence pager mestno HERDE requirerreets Pith ay i 5 Using the picklist select 21 ARIES User Manual Publications Module gt Publication year the year the paper was published online or in hardcopy The year of publication may be different to the year the conference was held gt HERDC reporting year this will generally be the same year as the publication year but it may be different In other fields enter gt Number of Internal ANU Authors the total number of authors affiliated with ANU Number of External Authors the total number ofauthors from other institutions Page Numbers expressed as a range e g 5 12 Was the Conference Paper refereed yes or no select Yes Vv VV WV DOI link to Publisher s version the Document Object Identifier e g 10 1007 s10905 009 9182 3 Name of Conference Click dd _ ARIES will display the Conference Search window Symen 10 Publication Outsub Conference Saper Sublcation Category Fl cocterence gaper mesthng HORDC reqoirernerts Recard weeted hy linpert st Publication yes IOI WERDC reporting Yeer 1011 e faka Injection Streteges fcr Shotenis Matching Tithe af conference paper 3 Humber pf iatemeal ANU Avihers i Humber of Cuter Authoes 5 C z Page members Was canference paper refereed e Q oon S ERA extent gt Type ina string of significant words from the title of the conference
21. K Onishi N 1 Rattenbury T Sako amp Sato M Saseti T Sekiguchi O J Sullivan PJ Tisian P E M Yoh amp T Yoshioka ln they aoed conewccpetion sasie af fetrpetinn of plamtery Cambe mectukieg cert can verl extracder plesety items wiid ploctediauk sccuumedate to build up planetary eed the foregremend ere tars of the light compen ars diminiosd vores which thee aceete noiuiar gee they are asiem Eapinis erg te charecterien pleertery ght mrw ovation demei eregi Cetera of Am oan ged etre tte ere ame Once you have added all authors move to the DOCUMENTS tab 33 ARIES User Manual Publications Module 5 8 The DOCUMENTS Tab The Documents tab allows you to attach an electronic copy of the publication to the ARIES record and all the required data is clear and legible Checklists of the verification material or evidence required for each category is on the Research Services website website http researchservices anu edu au ore publications You can electronically copy a publication document from the Web or scan a paper copy to provide the evidence needed The copy is physically stored on the ANU server that hosts ARIES and can be accessed by all users allowed to look at the publication If you need assistance in scanning please email Publications collection anu edu au If the book journal article or conference paper is published in a foreign language the verification materials must be translated into En
22. Likens Gene E u47 i7567 Visitor FSES General School of If an external author is semen and not listed in ARIES add main on them If there are 15 External Change author order via this button authors add the first 11 people but state the correct total number on the Header tab Department of Sustainability and Environment E527194 Australia Australia Environment Department of Sustainability and Miezis Lee E52195 52 ARIES User Manual Publications Module Authors Internal Authors ANU staff students or visitors If not in ARIES new ANU authors are added by the Research Services Division Send an email to publications collection anu edu au Information we need surname given name Uni ID gender FOR code Research School or Centre and Department Status Research staff visitor postgraduate or undergraduate External Authors Non ANU If not in ARIES you add them The aim is to track where collaborating authors are affiliated for each publication If someone has moved institutions they will have multiple listings showing their different institutions Note on Ext Authors If hundreds of authors in the byline add data into ARIES for the first 15 External Authors only but include the correct number on the header page 53 ARIES User Manual Publications Module External Authors amp Collaborations New Externalinvestigator Create new External Au
23. Sub tote 1 000000 eae Role on this Publication Staff Student or Visitor For each ANU author record whether their role on the publication was as a staff member student or visitor The default is staff Use the picklist for other options Additional ANU authors lf the next author is an internal author repeat the process If the next author is an external author go to the External Authors section below 29 ARIES User Manual Publications Module REMINDER If you are unable to find an ANU author in the list contact RSD staff to request that the author be added to ARIES As a temporary measure add the investigator Dr Temporary ARIES to the publication record In the NOTES tab type the name unilD gender Research School Centre and Department RSD staff will create the new author and update your publication External authors To add an external author go to External authors section of the Authors tab Click Enter part or all of the author s surname in the author search box Click ARIES will display a list of surnames matching your search string Ee Surname er External ID icta Sach options Contens owe nn See e r O JN d hreruty of raoa CONT Rewtioter frunrivke Prectet Steer eet of hers ee 29522 teteserty Mert H M mediei Anesth Cano ae If the author you want is listed click against their name then click ime on the next screen The author order will
24. _ Australian D N at lion a SESS University ARIES RESEARCH MANAGEMENT SYSTEM PUBLICATIONS MODULE USER MANUAL Author Research Services Division Date October 2012 ARIES User Manual Publications Module this page has been left intentionally blank ARIES User Manual Publications Module Table of Contents 1 Accessing the Publications Module cccccccsessseeeseeesseeeseeessseeeseoensseeeseoenseeeeseosseesssonenseessees 5 2 Data Recorded in the Publications module cccceseesseeeeeeeenseeeseeenseeeeseoeenseeeseeeeseeeeeeonenseessoes 6 3 Finding existing Publication reCOrds viccicsitecesesicectecacats etic aedectacnenieeclcan these eiaecaedn nnmnnn nnmnnn na 6 3 1 Displaying WITT INTE S sessen Ena 6 3 2 Seal Ch TOM PUDINCATOMS DY TiS csasiinastui a a 7 3 3 Search for PubIGAtionS Dy aAUthNOr ossaa elie ea a N E 8 4 Tips for editing existing Publication recordS ssssssnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 8 5 Entering New P DHCatONS arsaa a a 10 5 1 Creating a BOOK VeCON A eanonr i onna a a a dase neler te 10 5 2 Creating a BOOK CRAP TER cet ctsech cect ee a acted cesar a etre taeaecee 13 5 3 Creating a JOURNAL AR WIG IEE iach as ich ao has cian ace a ned tanh ath Sanatienens 17 5 4 Creating a CONFERENCE PAPER cececcccccccccceeeeeeeeceeeesssessececeeeeeeeeeeessseasaeesssseeeeeeeeeeeeeeess 21 5 5 creating anew PUBLISHER yesmeerissene can eserinacaqvaammeevcntoansantodoue
25. add an ANU author to a publication go to the section labelled ANU authors Honoraries and Visitors Click sp Add s Pubficeation year 2000 Pubic ster stegery Ci tasma state roaerg HECU ea rererts ARIES will display the author search box Enter either the author s surname or uni ID If the surname is a common one eg Liu Smith Wong it is better to search by uni ID click A Search epbens Conters Sernoree or Staff 10 If you searched for a surname ARIES will display a list matching your search string Select the author you want by clicking SP Add to the right of an author s name ties wa me Ait Nena Fares tiene eaten teetenene jane Sah He perpen Feet ne e me r Socors i n f su i m e o eo e f bescort tomes 7 Set Othe fe ama abn D sw o lt Soe rrey fret e i up prt i gre grese an P oui ot Heteeten Se ate ee ees wf se Or ee Hite At ae i SALES atta te me eo U a Penert Seber OF TO i ae i tea se Satterd Behwew i arara teeeert tiem Wot 20 B 2 i s Ifthe author you want is not in the list click L 1 then type the letters aries in the search box The system will display a single result for Dr Temporary ARIES Click Add to select this author and email Publications Collection anu edu au with the details of the author you want to have added If you searched by uni ID there will only be one
26. anan ons uatrate n ur y Irvlervatrltet aduy Other Auttraien urveercitiet Changing author order ARIES will automatically assign author order as you add the names Authors MUST be listed in the order in which they appear on the publication It is easier to enter the authors in the order they appear on the publication than change the order afterwards Do NOT enter all the ANU authors first and then all the external authors To change the order of an author click to the right of their name oo oo Want ateett tesiissiaty O J gt epson 4072300 Staf RSC Oenes Seeeerch 5 a pha School of z 7 Cones 3 beans Denis urs Suv RSC Geha Research Tor chaw of Anes Serves EER i 6 Ineastpetor azz20134 9 Studert ares eneerch PoR Wrreoary Serka Aaherherd so Aghomert aan unted unmarstiy af Oatond moreg Retren tath 256599 ands Wrevetaity of Oxfore PUGS s tewd wrtem esases umed nraraty ot Onten Tosa Ferguson Smith Urited a TEES ame ai umem conan PEG ARIES displays a screen which allows you to adjust the order Select the correct value from the dropdown list and click Ee seve _ 32 ARIES User Manual Publications Module ARIES recalculates the order of all authors and displays the results Repeat the process to change the order of other authors one at a time If there are more than ten external authors you can state the correct number in the Header tab
27. and click l You will automatically return to the Header tab Pubissa poarch rends od Tip Details can be copied from the following journal indexes Thomson Reuters Journal Search http science thomsonreuters com cgi bin jrnist jloptions cgi 7 PC MASTER Ulrich s International Periodicals http ulrichsweb com ulrichsweb 20 ARIES User Manual Publications Module 5 4 Creating a CONFERENCE PAPER Click Sete to enter details Using the picklist select gt Publication Output Conference paper gt Publication Category Select the appropriate category e g E1 conference paper meeting HERDC requirements Enter the title of the paper in the Publication Title box Click Set Piibe strn ttis If the title has previously been entered in ARIES it will be displayed below the yellow banner If so s Click L _ and then _ _ in the next screen to return to the Summary page Use the Search function see Section 3 2 to find the record and check that the data in all fields is correct Pulication Outgeat Canfereace Paper Pubficetion Cetegery El conterence peper meeting HENDE reqoremerts J017 Pere Ergechonm Stretegres or Orepa Shocete Matches If the conference paper is not in ARIES nothing will be displayed under the yellow banner Click LSet I to go to the Header tab and enter the details Pubticetion Output Conference Peper Pebble aten Categery
28. blished It must have either 10 or 13 characters Enter gt Book Title as published gt Editor s names of editors of the book Enter initials and surname separate multiple editors with commas eg S Smith J Jones P Pigge Edition number e g 1 2 3rd etc Place of Publication enter city and country e g Sydney Australia without a comma between the two Number of Volumes this is usually 1 but may be more Total Number of Chapters in the book the number of chapters is important for calculating the HERDC score Ascertain the number of chapters from the book s Table of Contents Add the Publisher Click 4 444_ next to the Publisher field Lares S Voos 3323 itn wer f prrima CETE eo eee Piece of pebbceees Sydor Auetrebe Seether of voters tote msnde of opasa beet 17 ARIES will display the Publisher search box gt Enter a minimum of 3 characters of the publisher s name Do not enter the city or country 15 ARIES User Manual Publications Module gt Click ARIES will display the publishers already in the system which match the search string es Putheter acma Gandani ue l gt If the publisher is listed click H to select the publisher from the list You will be returned to the Header tab th S Gree gt If the publisher is not listed create it see Section 5 5 Once you are back on the Header tab click or click directl
29. caton ttle If the journal article has previously been entered the title will be displayed If so Click L l and then click _ on the next screen to return to the main screen Publication Output Journal Artics Publication Category Ci Journal article meeting HERDC requrements Use the Search function see Section 3 2 to find the record and check that the data in all fields is correct 17 ARIES User Manual Publications Module lf the title has not previously been entered nothing will appear below the yellow bar Proceed as follows Click Me Aries will take you to the Header tab Sebliceben Output bowers Artia Peblicetion Categery Ci Journal erticle meeting HERDE reqeererments ot nered Category Your Tithe Enter the following information gt Publication year ARIES will automatically display the year we are currently collecting HERDC data for If necessary select the correct year in the dropdown list gt HERDC reporting year this will usually be the same year as the publication year but it may be different For example if an article is in a journal as volume 6 issue 3 2011 but the copyright date is 2012 the HERDC Specifications rule that the earlier date applies In other fields enter gt Title of Journal Article ARIES will have copied this from the previous screen Number of Internal ANU Authors total number of authors affiliated with ANU Number of Ex
30. d in error add the correct data and then delete E the incorrect department once you are back on the main Authors tab Adding more departments If less than 100 is assigned to a department repeat the process choosing another department and percentage The percentage allocated to departments must add up to 100 Click E Add to record an additional department Coi S Save Ath marw Dant ate Valerie Rele on Wis Publications ar Athe order Spt Department Research School Centre Ina tiebon At boo A Pe Reguatary rettutions CAP School of Regulation Network Sangam lustice and Dioiirrercy S fs a Ge 2 ARIES User Manual Publications Module Using the picklist select gt Institution the default is ANU You should not need to change it gt Research School Centre e g Research School of Chemistry gt Department e g RSC General gt Percentage for allocation of the author s score to this department e g 50 Click L Add to complete The Authors screen will display the author s current Research School Centre and Department as recorded in ARIES if it is incorrect please ask RSD staff to update the author s record If you allocated the author s points to another department the allocation to other Research Schools Centres and Departments will show on the Summary tab and that s what s important for the scoring Click me once completed Should it be a different
31. e X net wetected Rive e HI rene mum Ganbo nee _ Derreta oraren EO e w ns ewe Sere tt piette Si temh seme i n be Been aes i gt i i yom f Cassi ty fate i ce Soau hn a EE Ta a ETID dasal Minean Bees Saw i Seb Grad Then ssi Dsinid Iad sengiey a ewe Poe be t asm td 5 Wenn mese Zz i ERA ratha Search by keyword You can search for the code via the E icon 2 Enter a keyword e g genetics obstetrics policy and click ESers w selected r wn ceberted oot splertSod Eme Pood Cleewestry ood eter ater Gasiromemy Lemi Wiee Peed teudecerery Peed Watrithevel Naleate 1 Seed Packaging Precervetion ond Salety Saed Preresiiog sd Scieeces rot efverthere charcitied d and tHieephatts Server 38 ARIES User Manual Publications Module Browse through the disciplines Click swe Pebdicaiios Crtegery Al euthired Geet Pard HEIDE rapperii FOR Code Ceverteten ronse aw Seen Artian Mt erint DE DE ERD nat umer jed ba A t m rant ie tet gt Awe iene Drill down through numbers grouped by 2 digit then 4 digit group until you reach the 6 digit level ARIES will only accept a 6 digit code Use the aF button for and expanded view or click the underline E for a groups view oS BIOLOGICAL SCIENCES 0601 BIOCHEMISTRY AND CELL BIOLOGY abl o602 ECOLOGY EVOLUTIONARY BIOLOGY 060301 Animal Systematics and Taxonomy 06030
32. ect by Tanor Sched Certe Aso Nece Schou of Murrert res tee Art iQ P ter records by Cegertreet Sio a Sthesctgy ocd Actirepsegy iQ Filter werde by Motte stone utjat la s Hitter secwnds by Adicts Caga CO et cle operas trem Scop Pitter rem by certs a E ety IQ Fitter records by cuted ation aL EO tse iin Est sry last recet om 2 Header tab the journal title for C99 or conference for E99 may be recorded with a temporary title If this is the case update it by clicking on the Add button and selecting the correct journal or conference 3 Documents tab Find a copy of the published article of the article if it is not already uploaded by s a copying the DOI into Google found at the bottom of the Header page OR b searching the ANU Library catalogue using the Journal title then find the Volume issue and save the article as a PDF file OR e c searching the web by title of article for a copy in PDF format 4 Author tab update author information s Scopus records automatically come with at least 1 ANU author Add other ANU and external authors Adjust the author order to match the published article Use the change author order icon Update the number of internal and external authors on the Header tab e If an ANU author is not in ARIES add the temporary author Dr Temporary ARIES Enter the name uni ID gender and status in the Notes tab so RSD staff can add the correct author
33. ections given for books chapters journal articles and conference papers in the preceeding sections Once you have selected the relevant Publication Output from the dropdown list Aries will display the matching categories in the Publication Category dropdown list Please select the type of publication from the drop down list Please enter the tite of your publication Standing tal an we preserve the Tall Poppies a report for the Asian Horticultural Socety Publication title Each category has data fields specific to the type of publication There is no requirement to upload verification materials for categories which are not eligible for HERDC or ERA 25 ARIES User Manual Publications Module 5 7 The AUTHORS Tab You must record ALL the ANU authors and a minimum of 10 external authors It is very important to add Authors to the ARIES record in the order that they appear on the publication e If there are hundreds of external authors a minimum of 10 external authors need to be added to the ARIES record The total number of authors is entered on the HEADER tab in the box Number of External Authors ANU Authors Most ANU authors are already in ARIES The information comes from Human Resources so you may find the author you want listed with a different department qYou can modify the department to which points are allocated Follow the instructions on Should it be a different department below To
34. ejcurvels com note lessoum hy VAARAT 01880 eet 2a As checking occurs notes are placed here requesting action from Publication Collection Officers or authors to collect further evidence or clarify matters 37 ARIES User Manual Publications Module 5 10 The CODING Tab FOR Codes The Australian and New Zealand Bureaus of Statistics provide a list of research codes used in Australia and New Zealand These codes are used to classify research disciplines and will be used for the allocation of funding You must enter at least one Field of Research FOR code and you may enter as many as three Encourage the authors of publications to tell you the FOR code when they give you details of the publication There are three ways to enter a FOR code Direct entry of 6 digit code type the code number in the FOR code field e g 150401 click anywhere on the screen the FOR description will appear check the percentage The default is 100 You can change the percentage and add up to two more codes The percentages for the codes entered must total 100 the 4 6 column states which level FOR code is used 4 being the more general code and the 6 level code being a more specific code Publications should always be entered at the 6 level eee Se oh ee a POdcRe ee heme Ee Mw lerry sipta aicn oom a Sener ty tee oa van wim en ASS IN eo 7 dts ibina D nh ee bee ead ibers owt eters Ud empty i Aunn twe
35. ems and recordings Publication Collections Officers PCO in the local areas or individual researchers enter data into ARIES For example a researcher may enter a minimal amount of information about the publication directly into ARIES and then notify the PCO in their local area Alternatively a researcher will supply details of publications and where they need to be assessed for eligibility for the Higher Education Research Data Collection HERDC supply copies of publications to the PCO for assessment and entry into ARIES Researchers can access details of their publications at any stage 1 Accessing the Publications Module Login to ARIES at https aries anu edu au content ASP ANULogin asp with your unilD and the password you use for HORUS If you do not have an account in ARIES click the link to the New User form and provide your details This will generate an email to Research Services Division RSD staff who will create an ARIES account for you with access relevant to your job ANU ARIES build 523 Production After you log in ARIES will display the Desktop screen ANU ARIES build 523 Production Desktop limer p H F C ARIES User Manual Publications Module Click List existing Records under the Publications P icon to go to the Publications module Publications User profiles and security access will define what users can see and what they can change A user with the p
36. esncunienn aadectaloantcan Epia Ta 24 5 6 Creating records Torotner Categories 12 0 4 t cee eve Geen wees 25 5 7 Tie AUTHORS Tarea ee ek ee ee eet a a di teu oot 26 5 8 Tne DOCUMENTS Wa coraceexesnsstetaccttien cease teseaneeterssotonesscabiaa a 34 5 9 TENOTE S TA a ce yaar coco cee aes ool ea ee tcc a ek eee 37 510 PRE CODING Taberi ates sesiats tas toteu tush elie snkowaee E 38 Sali Whe VERIFICATION Tad cocci tate onto coset A aaa iaceieea Boe tneavat teaia eee weed 40 SA2 TESS UIA VDD ice once eo etc Seka ein are ees catered ea 41 513 waving Ine PUDICATOM SECON Oea tect T E EA a a Aa a 41 5 14 Articles downloaded from Scopus and other commercial Sources cecccceseeeeeeeeeseeeeeeeeeeens 42 Gy oPecalGharaclelS in aA a a N OEE 43 6 1 Characters in the Greek Alphabet cccccccccccssseeceecceeseeceeeceeeeeceeessaaeeceesseeaeeeeessseaeeseessaaeeeess 43 6 2 Mathematical and other special ChAaracterS ccccccccecssseeceeecaeeseeeeeeaeeeeeesseeeeeeeeeseaseeeeesseeeeees 44 7 Summary Of Data Entry SCrEENS aia a a a 46 ARIES User Manual Publications Module this page has been left intentionally blank ARIES User Manual Publications Module The Publications Module The ARIES Publications module contains information about published research outputs by ANU researchers visitors students and general staff Outputs include books book chapters journal articles conference papers software audiovisual it
37. glish In the case of whole articles chapters it is sufficient to provide a translation of the abstract or a summary of the publication s content Similarly for a book a translation of the introduction or part of the introduction will suffice There must be enough evidence in English to allow RSD staff to determine the HERDC eligibilty of the publication The filename of any uploaded documents MUST be unique Save the document on your local computer with a name that follows the following protocol Year_first ANU author surname_partial title document type Alternatively you can use the ARIES systemlID Examples 2012 Smithson_My new book_affiliation pdf 2011 Jones ThreeLittlePigs article pdf 2012 Rees_SongsForSeptember_track1 wav u4193696xPUB62_chapter pdf Under no circumstances enter more than one character in the filename To upload a document goto the Documents tab click Se Add SSS eas H istra me gt benta powt pw T Pottie h teol ab eGee Leea 0 Gee et aM T aM e Select whether the item you want to add is a file PDF Word document MP3 etc or a URL Click iada gt IF pou with ty upbeat the sont os a PDF Vordi MPD ete setent FRE IF pou wists to bk an atamai document sla a USE please select VAL Document type Fie ARIES displays a screen for entering a description of the document and locating the file you wish to upload Document description enter a description for the doc
38. ion tabs click _ to return to the Header tab and click __S t_ This will save and close the publication record and take you to the summary screen of the Publications module sop Deter E i nara fet tes haeam eap AL pure oe ry aR o keme ren iaae Meu TA A a Phasanna pee SOO coppers pew Pet chee TE 4 amp Bs etee a besier of hers ONG An L TA of r Gathers ERL Tee hat eee peer te em t Teg ree 1 ewn ate t To delete a whole record forever this can be done on the summary screen using the E Icon 41 ARIES User Manual Publications Module 5 14 Articles downloaded from Scopus and other commercial sources The RSD regularly downloads journal articles and conference papers from commercial databases such as Scopus and uploads them into ARIES Journal articles are initially coded as category C99 conference papers are initially coded as category E99 Publications with a category of C99 or E99 have accurate but incomplete data and need to be updated 1 Find Scopus records from the Publications summary screen e Filter on your Research School Centre amp Department e Filter by Publication Output Journal Article or Conference Paper as relevant e Filter by Publication Category C99 Journal article created from Scopus upload or E99 Conference paper created from Scopus upload fet aPegeite vP iton marh Ge Create Pater reda by Doth ter r
39. ion about the conference gt Number of pages leave the field blank RSD staff use this field to record other information about the conference Publisher click 3 444_ _ ARIES will display the Publisher search box 23 ARIES User Manual Publications Module Type at least three letters from the name of the publisher Do not include city or country Click ae to display publishers which match the search criteria Pubteeher semu treme panty If the publisher is not listed create it see Section 5 5 Otherwise select the correct publisher from the list and click to select the publisher from the list You will automatically return to the Header tab o haem Once all information on the Header tab has been completed click or click directly on the Authors tab For details on entering authors go to Section 5 6 The AUTHORS Tab Creating a new PUBLISHER If you need to add a publisher click freee Enter the name of the publisher You will not be able to change other data fields Click Sve Publeter name Morts HERDE darfieetimne of ommen tad pobbahber 24 ARIES User Manual Publications Module 5 6 Creating records for other categories ARIES allows many types of publications to be recorded such as creative works exhibitions reports for commercial or governemnt entities entries in works of reference patents computer software and theses Follow the general dir
40. l ANU Authors the total number of authors affiliated with ANU Number of External Authors the total number of authors from other institutions Page numbers page numbers of the chapter expressed as a range e g 56 83 Vv VV Y Title of Book Click L 444_ next to the Title of book box to add details about the book ARIES will display the Book Search window Eamcet Submit EJ Save tyeenD Pudication Cutest Sack chapter Publication Category Gl chapter resting HERDS requretents Record crested by Import at Publication yesr ZOL HEADC reporting Yeer FOL Ey Let Them Eat Case Tithe of chapter La Number of internal ANU Authors J 3 Member of External Authors 0 iy of took Page nusnier A gt Type in a string of words from the title and click e Tip use unusual words or letter combinations adjacent to each other you don t need to type the whole title 14 ARIES User Manual Publications Module Book name mia 2 char Yotebty ard Infinity ot 50 If there are other chapters by ANU authors in this book it may already be in ARIES If the book is listed click beside the title You will be returned to the Header page Bock gt Create _ Pulbisher O A E 876003707045374 Totalty anc Infinity at SO Ouseeane Unwertity Preece ta _ P If the book is not listed click 4t Cie gt ISBN enter the ISBN as pu
41. lay the publications that have been entered for your Research School Centre or Department This function is useful for collecting groups e g all books in your Research School or Centre Use the filter picklists to narrow the list of publications displayed SCS S filter records by Research School Centre e g CMBE Research School of Biology filter records by Department e g ALL RECORDS for a specific department filter records by Publication Output e g Journal Article filter records by Publication Category e g C1 Journal Article meeting HERDC requirements filter records by Year e g 2012 gt S SO S SCS S 2 ARIES User Manual Publications Module Publication Output Journal Article ss egery Cl Joumal article meeting HERDC requirements Filter records by HERDC reporting year jer records by author Ly 3 2 s Click M at the top of the screen Enter a string of words from the title in the Title Search line not individual keywords e g Management of an acute Fiter records by HERDC reporting year aal 2012 wale System reference ID External Author Surname or Staff ID ISSN ISBN Special search List calculated records that have zero points A list of publications matching the search string anywhere in the title will be displayed f the publication is listed click the Edit button to open the record ARIES User Manual
42. le Title of book Total number of pages 145 Total pages in the book The Moving Image Enter the Series title here the book is Series title published as part of a Series ARIES User Manual Edit title Book Core information Required when adding a Book or book chapter This information is normally invisible unless it s entered as an A4 to which Book Chapters are added to Publications Module Book Details screen Year Ensure Book Year amp Chapters match ISBN 1276467215 ISBN Numbers no dashes Celluloid Immigrant Italian Filmmaker Giorgio Mangiamele Book title As printed on first pages of book Editor Peter Tapp Details required Edition ist if 2 4 or later provide both copies as proof it s new research Australian Teachers of Media db add Publisher Place of publication Melbourne Australia City Countr Number of volumes Total number of chapters in book 7 Correct number as it determines point calculation use 99 only as emergency 47 ARIES User Manual Publications Module J Documents _ Notes Yj Coding verification K cance _ Esu ee Bri Form Journal Header screen Publication year HERDE reporting Year 2011 5 Adaptive monitoring in the real world proof of co nose Title of journal article Title Exactly as published Number of Internal ANU Authors E Authors at ANU Number of Exte
43. lor Dip we Pubtcetion Category AL suthored book mestro HIIDC eai erari Reood oered by Iyport ef Pidesi ie pear Ot HIDE repertire year Pulcaten Tide WE Oe sOoTwhkalh cared m e Soo OTe ra at Heber of btercal ANU Athos I le Mestr ni baterai Ae More C gt Tutal meade of gages ve Ea The next screen displays the book title you have already entered Enter the ISBN editor s edition place of publication number of volumes and number of chapters in the book gt ISBN has either 10 or 13 digits You can choose whether to enter spaces or hyphens as shown in the book itself or enter the ISBN as one long number e g 0 7546 4515 0 or 0521825806 HERDC eligible books must have an ISBN RSD staff will change a book without an ISBN to category A2 ARIES User Manual Publications Module gt Editor s enter the author s of the book in this field Enter initial s and surname s separate multiple authors with commas eg S Smith J Jones P Pigge Edition number e g 1 2 etc Place of publication city and country e g Sydney Australia without a comma between the two Number of volumes usually 1 can be more Total number of chapters in book the number of chapters is important for calculating the HERDC score Ascertain the number of chapters from the Table of Contents of the book Click on the 444_ Publisher button to select the name of the publisher from the list stored in ARIES
44. n record J007 Reatard b n FPepus New Guiness 4 Tips for editing existing Publication records Instructions about details recorded in each tab can be found in Section 5 Navigate using the tabs Make any changes needed Click Gi ee as you move through the record to save data on each tab Do not navigate using the Internet browser s Forward and Back buttons as this can cause loss of data and error messages Go to the Verification tab and tick the relevant items to confirm you have completed the record see 5 11 ARIES User Manual Publications Module Return to the Header tab and click Set to save your work and exit the record Publication year 2009 HERDC reporting Year 2009 Pobcy Maing on AIDS to 2000 a Tithe of chapter Number of Internal AWU Autiors 1 8 8 Mewrder of External Autoes 1 Raa Tite ot book New Gurea e Page numbers 39 378 When you log in ARIES will automatically open your last record if it was not saved properly if your session was timed out if any fields were incomplete or if there are data inconsistencies You will see red bars alerting you to problem areas Please ring the Publications Team on extension 51455 if you require assistance Click the CANCEL button to exit the record Edit my last record click the Edit my last record button on the summary screen to return to the last record you were working on ARIES
45. nean Conference on Control and Automation 011 Conference name Name amp Year acronym if applicable Location Corfu Greece City Country Date of conference June 20 23 2011 Month Date s Year Morse Theory and Formation Control Title of conference publication Name of Conference proceedings ie item published Online CD Book etc not name of Conf Editor The Conference Program Committee or Editor s Name IEEE Control Systems Society Name who published this Place of publication Corfu Greece City and country where conference held ISBN ISSN or ISBN If applicable i Publisher Conference website capture htto www med2011 0rg to pdf info while still online Ettim Peer Reviewed RSD Office use only Reviewed RSD Office use onl Scopus Conference ID 86335 RSD Office use only ERA Conference ID RSD Office use onl URL indes phpfoption com_content amp view articlebid 468 51 ARIES User Manual Publications Module E 34 a ss ee Authors tab Number of authors must match the totals on the Header tab classified as an Ext category ia add Authors who are now at ANU in the FSES General CMBE Fenner lf an ANU author is not Authors lin order as listed on the publication listed in ARIES contact p 3 1 Lindenmayer David u8808483 Staff FSES General school of RSD via email Environment and Society FSES General CMBE Fenner z
46. re case sensitive Character Description Alpha Beta Gamma Delta Epsilon Zeta Eta Theta Iota Kappa Lambda Mu Nu Xi Omicron Pi Rho Sigma Tau Upsilon Phi Chi Psi Omega alpha beta gamma delta epsilon iota 0 Ors eje O H OK AIM m aom ziz gt anmenn Niaje mw Symbol to use in ARIES amp Alpha amp Beta amp Gamma amp Delta amp Epsilon amp Zeta amp Eta amp Theta amp lota amp Kappa amp Lambda amp Mu amp Nu amp X1 amp Omicron amp P1 amp Rho amp Sigma amp Tau amp Upsilon amp Phi amp Chi amp Ps1 amp Omega amp alpha amp beta amp gamma amp delta amp epsilon amp iota 43 ARIES User Manual g lt x Pls eR Slo lAawM ola lo Mme fe lea 6 2 Mathematical and other special characters kappa lambda mu nu Xi omicron pi rho sigmaf sigma tau upsilon phi chi psi omega theta symbol upsilon symbol pi symbol Publications Module amp kappa amp lambda amp mu amp nu amp X1 Scomicron amp pi amp rho amp sigmaf amp sigma amp tau amp upsilon amp phi amp chi amp psi amp omega amp thetasym amp upsih amp piv There are a vast number of mathematical scientific and other special codes A selection of the most usual symbols is here For a definitive set go to the Web Design Group site at http htmlhelp com reference html40 entities symbols html Symbol
47. res htt trer Pobiaation Canegery Al detheored DOO menting HADE equa merce POR Code Devcriptioe rora are es Conte or tethers rot cebected ion f x D R Bees lee root selected m l me 39 ARIES User Manual Publications Module 5 11 The VERIFICATION Tab This screen enables everyone to see who has worked on this record and when Once you have worked on the other tabs tick for the relevant items on the Verifications tab Tick the entry 1 12 Note to RSD see NOTES tab if you want RSD staff to look at information you have written in the Notes tab Clicking this Verification automatically sends an email to Publications collection anu edu au This is the only Verification that creates an automatic email If you click on a tick in error and try to correct it the Verficiation colour will remain red or green You cannot change it back to white mw ee Oy n a a ee 77 ot a Ar p 342 ROC E 2012 A EATA dE RORA A SCE A No TAR my 4 4 r lee Erene iv ne OT Pa sls gt L ee ee L k 5 ee bee Fe a i 1 2 Evidence of autho afilation wth ANU uolos ded 14 Publication imported from extemal source updated 1 12 Note tz ASD nee Nctes eb IONO wy 2 2 RSD Category changed to non HEROC 2 3 RSS not submitted for HERDC e gbis for BRA 3 3 Additional evidence required see NOTES tab 3 2 Author affiiaton with ANU evidence required 3 3 Journal
48. rnal Authors lz Author at another Institution Trends in Ecology and Evolution Journal is selected via add button Search for the journal using most unique words Occasionally you need to add a new Journal Do not use 8 in the title Add Journal Name ISSN Frequency Plac of Volume 26 publication and Publisher Details are viewed at the bottom of this Wi kaa Title of journal Header page Issue 12 Often no issue number article if known le Dash 1234 1234 Pages 641 646 Page range 1 17 amp 10 1016 tree 2011 086 002 Q DOr ae Copy paste this permanent link just the number Scopus ID Research Office only RSD use only code if Auto downloaded C99 citation count Research Office only RSD use only Research Services Division Publications Team 2 JOLT 48 ARIES User Manual Journal info as viewed at the bottom of the Heade journal article Publications Module Adding a new journal Journal details screen ANZSRC Core journal information required when adding a new journal Journal name ISSN Frequency Search Journals already listed in ARIES Research council ID Publications Impact factor Publications data ent Journal information Approved on the first entry page OR Place Search for detailed journal information at Ulrich Thompson or Trove Index
49. rofile of college grants administrator will see different modules than a user with the profile of departmental publications officer A researcher will only see the records of which they are an author 2 Data Recorded in the Publications module The Publications module has a number of fields grouped into tabs Header tab Information which generally describes a publication such as its title and year of publication year of eligibility for HERDC number of internal and external authors and publisher Authors tab Names of all ANU and external authors identified on the publication ANU Authors are linked to the department s claiming the publication Documents tab Documents in pdf doc wav and mp3 file types can be linked uploaded URL links can also be added Notes tab Dialogue between the RSD staff and PCO in the local areas concerning requirements for HERDC or ERA or notes about the publication Coding tab Field of Research FOR codes and Socio Economic Objective SEO codes The codes classify the research discipline and the areas of the economy which benefit from ANU research The SEO code is requested but no mandatory for all publications Verification tab Allows verification of details by all departments which have an interest in the publication Logs progress Summary tab Used for calculating the score attributed to each author s department 3 Finding existing Publication records 3 1 Displaying with filters You can disp
50. ted into English In the case of whole articles chapters it is sufficient to provide a translation of the abstract or a summary of the publication s content Similarly for a book a translation of the introduction or part of the introduction will suffice There must be enough evidence in English to allow RSD staff to determine the HERDC eligibilty of the publication Reducing the file size of scanned documents ARIES may fail to load documents with a file size larger than 12 megabytes Try these tricks to reduce the size of the file Note that if you do receive an error message then the document to be loaded must be given an amended name before you try again Trick 1 Use Adobe Acrobat For an existing pdf file or Word file This answer is based on Windows applications but should be the same on Apple computers THIS USUALLY REDUCES THE FILE SIZE BY 50 Open an existing pdf in Adobe Acrobat Standard or Professional or open a Word document in Microsoft Word Go to the File menu select Print Instead of choosing your normal printer select the option Adobe PDF then select Properties Under the tab Adobe PDF Settings note the Default Settings option Choose the drop down option next to Standard Choose Smallest file size Click o k then click o k again When the option Save PDF File As appears give the file a new name following the format year_surname of main ANU author_some words from the ti
51. ternal Authors total number of authors from other institutions Volume as stated in the published article or in the journal Issue if shown on the published article or in the journal GG tt Pages start and end page numbers of the article separated by for example 34 56 Vv Vv V VY V WV DOI the Digital Object Identifier web link e g 10 1021 ja9034957 This links to a stable web site Copy and paste from the article displayed in a web browser or Adobe Acrobat to avoid typing errors Cemel Subnst LJ save System ID Subleston Output Journal 4tile Putiabon Cetepory Ci Journal article meeting HERDCregurements Peacerd vested by Import ot Publication yass 2012 ae HOME regortng Year JOI Let Them Eet Come Title of journa articte 5 Number of barternal ANU Authors 4 Number of External Authors 7 Title of Journal Click E dd _ next to the Journal box ARIES will display the Journal Search window 18 ARIES User Manual Publications Module gt Type all or part of the title of the Journal and click MS beans si tomes ter san gt ARIES will display a list of journals matching the search string together with the ISSN referee and approval status of the journal gt Ifthe journal is listed click l at the right hand side of the screen ARIES will return to the Header tab and the journal will be displayed Jemna raer em o m ILT Coana Cas j Qe
52. thors scree Last name Institution Institution address city Country Email Collaboration type User ID First name University of Adelaide 1 x Institution name Department of Psychology If you exceed the word limit you will get an error msg australia Drop down list tyge 1st letter to jump down list International researchers in universities and research institutions Not known Drop down list essential data Australian government departments and non research organisations International government departments and non research organisations Australian government research organisations Australian industry International industr Other Australian universities International researchers in universities and research institutions The aim is to track where collaborating authors are affiliated for each publication their name can be listed multiple times showing several institutions 54 ARIES User Manual Publications Module If a pre print version was claimed and the record is locked add the published version to the current record then send an email to publications collection anu edu au stating ile VOl and issue he details displayed In ARIES are then updated Atta wa cell cam trends ecology evoalution abstract 30169 Note if url changes this link will not work 01 02 2012 URL n a url RESTRICTED PUBLICATION 06 01 2012 Journal Article Descriptive title 194855
53. tle pdf for example 2012 Smith _OnMiceAndMen pdf I Save Once the file has been saved you can check its size by right clicking the mouse and choosing Properties TQ ropo Trick 2 Split a file into multiple documents a Word documents Create a copy rename it delete the first half of the document in one file and the second half of the document in the other file b PDF documents use the Documents tab in Adobe Acrobat to extract or copy pages to a new document c Reminder use the naming convention above Trick 3 Scanning from hardcopy a If you have two scanners check if one makes much smaller pdfs For example one scanner may produce a file of 9 megabytes the other scanner with the same dpi settings may produce a file size of less than 4 megabytes b Check the default settings and choose i DPI 300 for Konica Minolta scanners choosing 200 dpi makes no difference ii Colour Grayscale iii Standard pdf setting the Compact pdf setting is worse than the standard setting iv REMEMBER you can adjust all the relevant settings for individual jobs if you need colour beiter quality 36 ARIES User Manual Publications Module 5 9 The NOTES Tab To add comments click on the Notes tab and type or paste information This information is visible to all users of ARIES It can be useful for information that does not appear to be required elsewhere osiosncos isis Dereta 69 http www celgrev
54. ument e g journal article e File to upload pdf doc wav mp3 use the browse function to locate the source document and then select it If you receive an error message then the document to be loaded must be given an amended name before you try again 34 ARIES User Manual we Publications Module gt Click SB Add _ The document will be linked to the publication and saved on the ARIES server Fite ta cpdoed pdt dec wees vedk Thar Fie oe phan i pelt a U gosa 5 Uecewont devi cities T a Seti wrest ie usie S CE 0 dnaia Large documents over 8mb require compressing or splitting into multiple files then added separatley e g part one part two etc There are some limitations regarding the file size and some larger sized 11 Mb documents may fail to load It is advised larger documents be created or stored as pdf files or split into multiple odf documents a part one etc See Appendix 1 for tips on reducing file size Type of document Use RESTRICTED PUBLICATION for the published item book chapter journal article conference paper eae te a pe TTEN g ae ce Derunem deveriptins File to uplesd pelt dee eee weed Hower Type of document Definition of Document Types Document type RESTRICTED PUBLICATION Author affiliation statement Book evidence Conference evidence Journal evidence Not yet selected Open access publication Pre print Related
55. vironmental Monitoring a of each 960503 ecos stem Assessment and Management of Coastal and Estuarine Environments 960505 Ecosystem Assessment and Management of Inet se and Woodlands Environments Not selected E FOR Code Field of Research Code discipline of the publication FOR Codes web version 960503 SEO Code Socio Economic Code use of research to society SEO Codes web version 58 ARIES User Manual Publications Module Pls o z 7 m mu y Z T Eg a ne it g Regulatory Institutions Network Program CAF School Drahos Peter pe en mer of Regulation Justice and Diplomacy Sub total 0 200000 Regulatory Institutions Network Program CAF School Lokuge Buddhima Se eau of Regulation Justice and Diplomacy Sub total 0 200000 AMU Medical School CMBE School of Health and Faunce Thamas ines if sharing poin 0 10006 50 N Psychological Sciences Faunce Thomas within the ANU g 1oo0W0 50 Faculty of Law College of Law Sub total 0 200000 Points appear once the record has been approved amp locked Grand total sooo0p 59 ARIES User Manual Publications Module Other Bits Upload files in PDF format please URLs are unstable over the years Scan then view the pdf if you can read it so can we Scan in one direction please at the end of a title means this publication has a matter for you to fix see the Notes tab for details Remove the
56. y on the Authors tab j Atl hers L For details on entering authors go to Section 5 6 The AUTHORS Tab ARIES User Manual Publications Module 5 3 Creating a JOURNAL ARTICLE Staff from RSD import journal articles into ARIES from Scopus and other commercial databases at regular intervals In order to avoid adding the journal article twice do a search by title using a few words from the title of the article to make sure the journal article has not already been entered If you don t find the journal article proceed as follows L2 Click to enter details Aem un Peon Domn AA Search Using the picklist select gt Publication Output Journal article gt Publication Category select the appropriate category e g C1 journal article meeting HERDC requirements If you are unsure which category to choose and think it could meet the HERDC requirements select category C1 RSD staff will check the eligibility of the article ata later date and change the category if it is not eligible for HERDC Type the title of the journal article in the Publication title box ensuring there are no mis spellings Do not add trailing spaces or use the keyboard enter 1 key at the end of the title Click Set Please select the type of publication from te dropdown ket E jorrail arte meeting HERDC requrecerts Plame entar tha tite of your pohti catan Thee ittie caps study of eagrcuture economi s Pubbs
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