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CHEMFFX USER GUIDE

1. 18 A2 THE MANIFEST FOLDER EDIT TOOL eee ee 20 4 2 1 CREATE A NEW FOLDER STORE c cccscosscescesscescesscesscesceesecescesccsscesscessesscsssceaccssceseceacesseesscesseeaecscacesesseeeaseseeaseease 20 4 2 2 DELETING A FOLDER IN MANIFEST MODULE c ccccccesccecccecscesccesccessccesccesccssccesscesscesscesscsssceeseceseceseceasceaeceeuecesee 20 4 2 3 MODIFYING A MANIFEST FOLDER STORE IN MANIFEST MYODULE errem ennemis 20 4 3 ADDING MATERIALS TO MANIFEST STORES OR lees imet beoe 21 44 VIEWING MATERIALS WITHIN THE MANIFEST MODULE eene tette tnntntentnnentens 21 4 4 1 THE MANIFEST VIEW EDIT ALARM AND APPROVAL BUTTONG c cccccccsscesscesccesscessccesccesccesscssccesscesccesseesees 22 4 5 DISTRIBUTION COPYING AND MOVING STORES WITHIN FOLDER TREES eren 23 Z9 MAMFEST REPORTA OTHER OPTIONS eee ee eee 24 4 6 1 MANIFEST VIEW HOTSPOTS REPORT ccsccosccesccesscesscecsccesccessccesccescescssesesscessceaccesscessceascesseseseeescceesceseceaseeaseesees 25 5 THE RISK ASSESSMENT MODULE 0 ccccssccssccsccssccscccsccssccsscscccscccsccsccssccsscesscesces 26 09 10 09 CHEMFFX PROGRAM User Guide BI 5 1 55 5 26 5 1 1 WORKPLACE SPECIFIC RISK ASSESSMENT FOLDER STORES VIEW
2. 43 81 PART NUMBERS 22 2 40002 43 8 1 1 ASSIGNING A PART NUMBER TO 43 PARC ODN E E 44 8 2 1 S A S 44 2o TUP TOO S 45 T 45 GO SINGS ceases 46 8 4 A GLOSSARY TABLE FOR TERMS AND DEFINITIONS es 46 09 10 09 CHEMFFX PROGRAM User Guide CHEMFFX LOGIN SCREEN There are 3 related Chemgold 3 programs depending on your needs Backpack ChemFFX and Chemgold3 LOG IN SCREEN ChemFFX Log In User ID and password is required for the user to log into ChemFFX although we may be able to recognise you and take you directly to the program e The Password can be remembered for future access e Click the submit button to log in UserID Password Remember Password m SUBMIT Note If our server recognises your computer no User ID and Password will need to be entered here To add your network IP address to our list please ask your IT department to contact us Your password determines what level of access your will have to Stores Folders and Risk Assessments It may be different to others in your organisation 09 10 09 CHEMFFX PROGRAM User Guide 1 Introduction The ChemGold3 Programs access database of over 6 million original Vendor Material Safety Data Sheets MSDS It is designed to help u
3. al Kynaston Test Z Taruns Deport Site Ek Ill Watismat Building Laboratory Building MANIFEST lll ooo4Buick Storage i OOAAQuality Control Building loride CW 1738 docID 1010043 benzyl chloride Ce ManufID 7687 ATSDR Information 2006 06 01 2003 06 05 2002 02 28 2002 02 28 4 4 Viewing Materials within the Manifest Module To view materials which have been added to storage locations and folders select the MANIFEST module When the tree appears on the left select the appropriate location and the materials which have been added to that location will be displayed on the right Gold Vendor Mini MSDS and Labels where available can be displayed by making the appropriate selection and clicking on the available material name in the list The list of materials can be sorted by clicking on the column heading of choice 09 10 09 CHEMFFX PROGRAM User Guide ud 4 4 1 The Manifest View Edit Alarm and Approval Buttons 1 The Edit Button Allows user to edit manifest folder s store s and incorporate volume s weight s select DG class Sub Risks 1 2 and Packaging Group Once the changes have been made the save button has to be pressed to submit the changes made to the folder store ee Sub Sub mmm SER ChemWatch 3 L L R483 20 21 22 R50 53 R623 3 R65 Ro ChemWatch 3 R48 20 21 22 R50 53 R63
4. V Press the Set Up Tool icon the Main Tool of program gt Select by pressing the USER ACCESS TAB SE The User Access Tab displays the Users User Groups and Assign Folders Manifest Sections gt Press the add button in the Users Edit Tool gt gt screenshot below depicts the user access details to Cedric DIadla Administrator User Ei modify WORKED EXAMPLE Change any of the fields as desired gt Select the check box hor the Administrator User Click the Save button gt User s details have been modified 7 6 Using Groups and Everyone Else First ask yourself this important question Do I really NEED to do this In a lot of cases setting the correct everyone else access is sufficient or this can be done when assigning the owner of the Store Groups can be useful where you need a large number of individual users but are looking for a way to assign special rights to the rest of the Stores Create a Group just as for a User clicking the button Note that there is no password or email address To assign Users to a Group Select the Users in the left box and the Group in the right Click on Add to Group You can verify by selecting a User and clicking on Show Groups 7 7 Assigning Folders to Users This is the important bit Select the User on the left and then look for the top level of the branch where they need Read Write access Select Read Write next to the Store o
5. 2 5 1 2 THE RISK ASSESSMENT FOLDER STORES PANE ccsssssssssssssessssssssssessessesssssssesscsscsssssssssessesseessesssssessssscessessestsee 27 5 13 THE RISK ASSESSMENT AUDIT SCREEN cccscssssssessesssssssssessessessesssssssesessscsscssssssssssesscsscescssssssessssseenssessesesssesseenss 28 5 1 4 THE SECTIONS OF THE AUDIT CHECKLIST FOR PERFORMING THE RISK 55 55 30 2 A Ed 31 9 2 1 TAE EDT TOOLFOR RICKA SESSMENT 32 5 2 2 CREATE OR ADD A RISKASSESSMENT 32 6 THE INTRAY MODULE EEEE E A 34 OL OSL Olean ee C100 Y M E 34 6 7 WORKING WITH THE INTRAY MODULE teda duoc ee sessed 34 6 2 1 using fee ey II OTE c m 34 7 SECURITY USER ACCESS AND UPDATE 5 37 2 38 Z2 38 7 3 SETTING UP USERS CREATING A 5 0 2 041 39 NEN tuc 39 CPi ee USED i ENDE 40 USING GROUPS AND EVERYONE eerte 40 TA ASSIGNING elles sce ee tun ORE DUE 40 WHAT YOUSEE AND WAAT YOU GE eee EDO IEEE dE 42 79 GETING YOUR USER ACCESS eee ee 42 8 ADDITIONAL FEATURES
6. 6 2 1 The Intray Tree Window Pane i The Intray Tree contains the Search bar with checkboxes to select when looking for Material s or Intray s The materials search checkbox when ticked opens a and when the Intrays search checkbox is ticked opens b 09 10 09 CHEMFFX PROGRAM User Guide The Material s Search panel to type in appropriate Material and or Vendor conduct the search within a selected database b The Intray Search Panel to type in appropriate Intray name to conduct the search within the Intray Tree Intray Search Panel Search For MATERIAL S INTRAY S INTRAY Intray Name elogixsoft test Bernies Bucket elogixsoft ESPL ii HF The Intray Edit Tool Intray Tree Panel also consists of an Edit Tool to Delete Modify and Intray s Important note when command is pressed functionality highlights in red to show that it is active for example the above Edit Tool shows the View mode in red to show that it is active The same analogy applies to all the edit commands of the Edit Tool a Adding an Intray folder into Intray Tree Pressing the Add button invokes an add panel to type in the name of a new Intray to be added into Intray Tree The screenshot below displays the Intray Add panel with the add button red showing active add mode JOBAID PRACTICE TASK Press Intray Module tab to view the Intra
7. he Search Panel for Material s or Store s This panel can be used to search for specific materials or stores by clicking appropriate radio button When a material search radio button is selected a search panel will display to look for a material by name and or vendor names in the database whereas the stores radio button will display the search panel for stores where the user will type the name of the store found in the folder store tree 09 10 09 CHEMFFX PROGRAM User Guide b iin The Use Risk Button The application allows the user an option to view any material with an extra set of risk phrases provided by Chemwatch through the use of the Use Risk Optional Button The user can select the appropriate radio button by clicking Yes to include extra risk phrases or No c Viewing a Manifest Store Risk Assessment To view a risk assessment of a store select the name of the store e g Mew Compound Level as shown below will display the contents of that store in the Audit Summary Report screen window refer to the screenshot in Section 5 1 2 The Risk Assessment Folder Stores View E3 MLANIFE ST Storage POAA Quality Control Buikdimg 0B Manufacture Site LN Compound Lewel 1 CChem Plant 5 13 The Risk Assessment Audit Screen i Risk Summary Button The Audit Summary Report for a Risk Assessment for a single store or an entire Manifest can be loaded by pressing th
8. of some sort so even if you click on Manifest at the top of the tree you won t see chemicals from places where you have No Access This means that if a particular store has been singled out to have No Access for users its contents remain hidden to all but the Administrator and those with assigned responsibilities gt You will receive email about updates to MSDS in folders where you have Read Write 55 7 9 Getting your User Access If you Enter the Chemwatch site with password access you can now use your specific User Password to get into the system Your UserID remains that for your company If you get automatic access to Chemwatch site without logging in you will see a login option at the top of the Folder and Manifest tree in Folder Manifest Risk Assessment Workplace Specific and Tracking screens There is only one box because you need only enter your Password and click on Login The User Name is just there to make it easier for the password administrator to see who belongs to what Login EHENTERPRISE E MANIFEST 09 10 09 CHEMFFX PROGRAM User Guide 8 Additional Features 8 1 Part Numbers 8 1 1 Assigning Part Number to Material The Part Number screen consists of the sections Summary Vendor Assigned User Assigned Gold MSDS User Assigned Vendor MSDS and Bar Coding The Number Tool be used to add delete and view part numbers The user can assign own
9. product More information is contained in the Task Sheets for control measures and skin protection data and the precautions that need to be undertaken when creating this particular mixture Click on the Task Sheets Links to display the relevant data e g Task Sheet 212 shows the Control Approach 2 Engineering Control Sheet 212 for acetone used in mixing liquids or liquids and solids These can be easily printed through the print icon in the task bar as shown below SCOPE This control sheet is part of the ILO Chemical Control Toolkit and should be used when the toolkit identifies that a control approach 2 solution is needed This sheet provides good practice advice on mixing medium quantities of liquids with liquids or solids It is important that all the points are followed Ensure that the chemicals are compatible and that mixing will not cause an explosion or temperature increase or other adverse reaction Some chemicals are flammable or corrosive and your controls must be suitable for those hazards too Look at the safety data sheet for more information Air cleaning equipment may be necessary before discharging exhaust air to the atmosphere This sheet identifies the minimum standards you need to apply to protect your health It should not be used to justify a lower standard of control than that which may be required for process control or control of other risks ACCESS Keep unnecessary people away from the work area Ensure
10. Displays hazard substances that are poisonous to reproductive organs Embryotoxins Sorts substances that are poisonous to the embryo Neurotoxins Sorts materials that are hazardous poisonous to nerve tissues Displays hazard substances that are poisonous to the heart muscles Sorts hazard substances that are poisonous to the liver that cause liver injury Kidney Toxins Displays hazard substances that are poisonous to the kidney Hazards Health Sorts hazardous substances that are harmful to humans health Hazards Environment Displays hazard substances that are harmful to the environment Hazards Physical Displays hazard substances that are harmful to physical nature of humans Dangerous Goods All Sorts all dangerous 09 10 09 CHEMFFX PROGRAM User Guide 2 ema 2 Displays all substances that emit radiation spontaneously Water Reactive Displays all substances that spontaneously ignite when in contact with water Non Hazardous Displays non hazardous substances Non Dangerous Displays non dangerous substances 4 6 1 Manifest View Hotspots Report Dangerous goods are classified and assigned class labels for identification purposes represented by diamond shaped warning signs In the Manifest view of a hotspot shows a list of chemicals stored in manifest folder which is designated with an orange bar This means that the folder store contains hazardous substances An identification system of hotspots is des
11. R26 27 R31 R32 aceton Haymes Paints Henry Rii R36 R65 R66 R67 Haymes gt m acetone Johnson Matthey Alfa 3 R41 R36 R65 R66 R67 Aesar l Condom for cut of end Recochem ethyl 2 bromoisobutyrate R10 R22 R34 R41 Merck 3 hexylamine R11 R21 22 R25 R41 ATSDR Information Center 3 E hexylamine BASF 3 8 R11 R21 22 R35 R41 Berufsgenossenschaftliches hexylamine APPROVAL aur EDIT ALARM Ap 1 1 0 No of hits Sigma Aldrich 1000 00 L 10000 00 L Haymes Paints Henry Haymes 500 00 L Johnson Matthey Alfa Aesar 500 00 L Recochem Merck 3 8 III intorg On The contents of the manifest folder store displays in columnar form and includes the following columns track hazard all material chemical name s vendor name s dangerous class grouping sub risks land 2 packing group average volume weight maximum volume weight and approximate date 09 10 09 CHEMFFX PROGRAM User Guide 4 2 The Manifest Folder Edit Tool The Edit Tool allows the user to add delete and modify stores within the Manifest NOTE Personalised Folders can be created in the same manner using the same tool when in the FOLDERS MODULE 4 2 1 Create a new Folder Store Select the add button on the folder tool It will turn red indicating that it is active A caption will also appear allowing the user to input a folder name Press SUBMIT e To create a new folder within an
12. sections 09 10 09 CHEMFFX PROGRAM User Guide 5 11 Workplace Specific Risk Assessment Folder Stores View The screenshot below shows the risk assessment of a folder store New Compound Level which will serve as an example to discuss the data that can be extrapolated from the Audit Summary Report screen Below is an illustration of the Risk Assessment Folder Store on the left hand side screen and the Audit Summary Report on the right hand side screen Illustration Risk Assessment Modular Pane displaying stores and contents of a store RA Folders Stores Tree RA Audit Screen AUDIT New Compound Level 1 M HN USE RISK ves NO HEHTERPRISE DELETED Assessment Incomplete Storage j O0AAQuality Control Building Site Hew Compound Level 1 Review Required Assessment Complete OC hem Plan Basement Building 0 1 Yellow Block Medium Risk Conclusion Selected Sub Folder Store Material Name Vendor Name Assessment Completed Assessment Required Currently on View Mode 5 1 2 The Risk Assessment Folder Stores Pane The Folder Stores Pane consists of the Toolbar icons help send mail maximise and close the Search Panel for Materials and Stores the Use Risk bar Yes or No radio buttons and the Folder Stores Tree which contains user Risk Assessments of materials found in a store stores a
13. the Task name e g AABB as shown below create a new task folder click the add button on the folder tool The screenshot below shows how to add a task folder Note that the add button changes colour from green to red when activated otherwise remains green when non active The same applies to the other edit buttons within the tool The add button opens up task selection list based on the type of activity involved or being undertaken for that particular task as shown User has to select appropriate task descriptor s for caring out the relevant Risk Assessment Task Storage Waste Management Workplace Filling and Emptying Weighing Mixing Transferring Processes and Pesticide Management Note It is recommended that users choose from the tasks provided than to specify tasks as other so that the appropriate controls are provided The text box below shows a step by step practice task on how to create a Risk Assessment Task Search For 5 TASKS Weighing Solids Weighing Solids using a Load Cell pee _ CONTROL BAND CB LEGEND Weighing Liquids using a Load Cell CBO CBi CE2 CBs CB4 SUBMIT 6 Mixing Mixing Liquids with Liquids or Mixing Solids o Solids Acet Mixture application 7 Transferring bbb Transferring Solids Transferring Liquid by Pump Bernies New Bucket Claudes Night Cap Processes laud ight cautes nig cap Sieving Screening Elogix Conveyor Transfer Tray Drying Oven es
14. the folder tree also appears alongside the original tree with radio buttons beside each location o The left hand side window pane shows the original folders to COPY or MOVE a folder with Contents are copied or moved from Left to Right Once a folder has been copied into another a dialogue box will confirm the task Content Merged Successfully Illustration Copying or Moving Material into a Folder E eI gt eax xpand by L Levelt L Lever Level3 earch For MATERIAL S FE 3 163 pre PY MOVE COLLECTION ENTERPRISE DELETED za FoLoers Dum j Kynaston Test i Deport Site Er B Watismat Building Laboratory Building Er MANIFEST H lll 0004Buick Storage j AA Quality Control Building Site new Compound Level 1 i COLLECTION ENTERPRISE ZI DELETED FOLDERS UNFILED Kynaston Test i Taruns Deport Site Er L Watismat Building j T Laboratory Building MANIFEST 0004B8uick Storage o0AAQuality Control Building EE Site 09 10 09 CHEMFFX PROGRAM User Guide E 4 6 Manifest Reports Other Options The Manifest Module allows users to obtain specific reports through the Other Options link which appears with a mouse over the Manifest Tab The drop down arrow displays a list of reports to select from The table below shows the type of r
15. 3 r ii e The Alarm Button Once volume s weight s of substance s has been entered into appropriate fields the alarm button red light will flash for that particular store indicating dangerous storage levels in accordance to the country or state regulations on storage capacities of chemicals on site iii The Approval Date Button This button display the date of approval for the manifest store User administrator may insert the current dates when the modification of the manifest store was done and click save After the date has been incorporated the Approve Date Icon displays the following example with the From amp dates and Approved fields populated iv COPY MOVE Buttons These buttons allow users to copy or move materials to other folders by checking the appropriate material checking the appropriate location and pressing SUBMIT 09 10 09 CHEMFFX PROGRAM User Guide ES 4 5 Distribution Copying and Moving Stores within Folder Trees The contents of an entire folder can be copied or moved into another folder To carry out this task select Manifest or Folders module so the folder tree displayed on the left NOTE Do note select a folder no material list should be displayed on the right when selecting the DISTRIBUTE button DISTRIBUTE The Distribute Button Pressing the Distribute button opens a panel displaying COPY MOVE Submit and close buttons A new mirror image of
16. 9 CHEMFFX PROGRAM User Guide 2 6 The Mini MSDS The Mini MSDS provides summary information about the chemical and while useful it is not a substitute for access to the MSDS This is a brief one page document with overview data with colour code that depend on the chemical s hazard rating For example an illustration for formaldehyde is provided below The displayed Red colour for the Mini MSDS indicates that formaldehyde is of extreme hazard due in this case to the risk of causing cancer The Mini MSDS can be translated into about 30 languages including the GHS classification of chemical hazards as the GHSNOtice which is a system used in New Zealand and may be of interest elsewhere A specific language can be selected on the left hand side links of a number of languages displayed JOB AID PRACTICE TASK Search for a Mini MSDS Press Materials Module tab to open the reports panel screens gt Press the Mini MSDS screen to activate a vendor search gt Select reference database to search from e g Own has been selected for this exercise gt Type formaldehyde in the materials search panel box gt Click search button gt Mini MSDS displays as shown in the screenshot below gt VVVVV Example Vendor MSDS for benzene by Sigma is shown below MANIFEST RISK ASSESSMENT Reference Database Full own EAN 5 formaidenyde w f EEB EC BACK FORMALDEHYDE qo VENDORS Icon Chemwatch 85016 HAZARDOUS SU
17. AND CB LEGEND CB1 CB2 CB3 CB4 200 5 100 5 100 abc 5 100 application bbb Bernies New Bucket PRINT ALL Elogr Task Description Keg Filling Task Name AABB global ware house Optra CHEMICAL NAME RCODE VOLATILITY DUSTINESS SCALE BAND pan test acetone 1136656667 20 Medium Volatility 23 24 25 34 41 phenol 5263 20 acid molybdate 20 A list of existing tasks is displayed on the RA Task Tree above which contains the Control Band Legends rated from 1 to 4 with associated colour coded hazard rating blocks The table below shows the definitive identifiers and descriptive meaning for the control banding legend Control Band Hazard Control Band Identifier Meaning Hazard Block Colour Legend Very minimal levels of hazardous substances aye Low hazard low levels of hazardous substances v eese hazard moderate levels of hazardous substances Uwe fe High hazard high levels of hazardous substances 09 10 09 CHEMFFX PROGRAM User Guide 5 2 1 The Edit Tool for Risk Assessment Edit Tool Working with Manifest Folders requires specific folder tools to navigate the window pane The Edit allows the user to add delete view and modify folders within the Manifest 5 2 2 Create or Add a Risk Assessment Task eThe user is able to create new Tasks and save them in the Task Tree by clicking the add button An add task box will display on the Task Content Window to type
18. BSTANCE DANGEROUS GOODS According to the Criteria of NOHSC and MSDS Company Contact No 61 02 9839 4000 GOLD MSDS NZ GHSNOtice EMERGENCY WORK PRACTICE DATA SHEET THISIS A SUMMARY ONLY FULL REPORT AVAILABLE FORMALDEHYDE English American INGREDIENTS CAS No formaldehyde 50 00 0 37 50 methanol 67 56 1 2 7 Chinese UN No 2209 PRECAUTIONS FOR USE Traditional Hazchem Code 2Z Croatian e 5 DG Class 8 dam 08 Czech Subsidiary Risk None A 4 i Packaging Group 2 Poisons Schedule 56 NZS3 aati ilipino French PROPERTIES Gloves Greek x Mixes with water 1 BUTYL 2 NEOPRENE NATURAL Hindi lt p 2 Corrosive Respirator er Hebrew oxic or noxinius CHEMWATCH Hunaarian B 09 10 09 CHEMFFX PROGRAM User Guide 2 7 Labels The Labels Screen encompasses three template options to select from namely Templates Gallery User Templates and Product Safety Card JOB AID PRACTICE TASK Display Label Template for Benzene Press Materials Module tab to open the reports panel screens gt Press the Label screen to activate a label template search for acetone gt Select reference database to search from e g Own has been selected for this exercise gt Type benzene the materials search panel box Click search button gt a Template Gallery is shown in the screen
19. Bar coding Materials USER ASSIGNED SUMMARY VENDOR ASSIGNED GOLD 505 BAR CODE BARCODE TYPE User Barcode loaded from Index file BARCODE FORMAT Code 128A BARCODE DRAWING Draw with caption El Draw with checksum BARCODE OPTION Chemwatch Number User Defined Part Humber BARCODE APPEARANCE 09 10 09 CHEMFFX PROGRAM User Guide BARCODE APPEARANCE Gold MSDS Minis E Summary E Monos 8 Top Right C Top Left Top Center Bottom Right Bottom Left 1 Bottom Center 8 3 The Set Up Tool The Set Up Tool consists of two type of settings FILTER and LOGO SETTINGS 8 3 1 Filter Settings The Set Up Tool allows the user to set filters according to how the desired information be displayed from the main database The filters can be saved reset or cancelled The filters can be set by Part Number Type Language Country Latest documents only Hide Gold Chemgold documents and Source Type FILTER SETTINGS LOGO SETTINGS CURRENT FILTERS Part number Type Language Country Latest documents only Hide Gold ChemWatch documents Source Type 09 10 09 CHEMFFX PROGRAM User Guide E 8 3 2 Logo Settings e Logo settings are also an option in the set up of the desired type of report Moreover the Logo Settings allow the user to set client s logo in Chemwatch MSDS Only these settings once filled can be su
20. Go back to previous screen To copy material or folder content s LR To move material from parent folder to another 09 10 09 CHEMFFX PROGRAM User Guide 2 4 i H Un B is ert dial ance part uni l Search List Search within the current hit list Part Number Edit Add assign delete or view your own reference part number Tool to a material You may also assign a volume and packaging type Search database for MSDS reports and other types of data Create amp Edit Folders Add Search Copy Move MSDS into Folders Stores Add search move materials into manifest folder stores Display incompatibility hazardous dangerous carcinogens amp conflicts reports assign volumes DG Classes Sub Risks Calculate control banding for specific products conduct risk assessment glance Control Banding Legend Blocks for a folder store for a Risk Assessment Conclusion Depository for all sorts of reports for frequent use 8 Task Buttons for specific activities described below Change between Full complete or Own customised MSDS Reference Database Full L own libraries Show all of your Own MSDS 09 10 09 CHEMFFX PROGRAM User Guide ES 2 The Materials Module 2 1 Overview of the Materials Module The Materials Module consists of two panels e The
21. Methanol Pronalys BSPMLS6 Ashland Methanol ECD Merck Methanol GR ACS 50 106009 Bde APSC Methanol Anhyd AR 00000723 Methanol HiPerSolv Walsco FLO DCF 1 Prod Code 6408 9 amp 10 Merck Methanol HPLC Grade APSC Methanol Anhyd AR 00000723 Methanol HiPerSoh Walsco FLO DCF 1 Prod Code 6408 9 amp 10 oxicological PROPER SHIPPING NAME METHANOL Transportation PRODUCT USE Requlato pharmaceutical solvent raw material for the manufacture of formaldehyde used to denature ethanol as a octane booster in Used as an industrial and pharmaceutical solvent raw material forthe manufacture of formaldehyde used to denature ethanol as a octane booster in pereme 07 automotive radiators and air brakes As an ingredient of gasoline and diesel oi antireezes used as a for picnic petrol and as a antiteeze for automotive radiators and air brakes As an ingredient of gasoline and diesel oll antireezes used as a fuel for picnic SUPPLIER SUPPLIER Company APS Specialty Chemicals Company Merck Pty Ltd Company APS Specialty Chemicals Company Merck Pty Lid Address Address Address Address 8 Abbott Road 207 Colchester Road Abbo Road 207 Colchester Road Seven Hil Kilsyth Seven Hil Kisfh RENT WG 197 Naw 2147 Wo 3137 2 4 1 The Sections of a Gold MSDS Regulation requires that users of chemicals have access to a Material Safety Data Sheet for all substances classified as hazardous or dangerous It also re
22. NDORS MSDS GOLD MSDS EMERGENCY LABELS d SEARCH PANEL Supplier or Manufacturer SEARCH TYPE VENDOR BOX MATERIAL BOX 09 10 09 CHEMFFX PROGRAM User Guide The ChemFFX program comprises 5 modules 1 The Materials Module Search for materials in the FULL database or within an OWN list of registered materials Obtain Vendor MSDS and other Customised Reports Mini MSDS Labels etc Add Materials to Folders and Manifest 2 The Folders Module Includes folders with all materials registered with Chemwatch Create and maintain personalised folders and store relevant documents within those folders 3 The Manifest Module Create a register of hazard substances and Dangerous Goods as per materials located on site Retrieve site specific reports e g Summary list of Classes Packing Group and date s when the manifest was created Produce Incompatibility reports Dangerous Hotspot reporting and suggested Placarding and signage requirements 4 The Risk Assessment Module Conduct Workplace Specific and or Control Banding ILO Risk Assessment 5 The Intray Module A depository of material reports for convenient retrieval Note The Chemgold 3 program comprises a further module 6 The Classify Module Classify personalised mixtures and dilutions of Pure Chemicals 09 10 09 CHEMFFX PROGRAM User Guide ES 1 1 Program Tools Buttons and Icons e Tools buttons and icons provide useful link
23. Oo 7 anagBnhVavVvl WAMNARLRI A Se wu QD fees Le DO 7 MSDS DATABASE AND CHEMICALS MANAGEMENT SYSTEM CHEMFFX USER GUIDE 2009 09 10 09 CHEMFFX PROGRAM User Guide 1 INTRODUC ON ere rere re Tre OT 5 1 1 PROGRAM TOOLS BUTTONS AND ICONS cccscsssessssssesessssesesesessssesesssssssessessssssssessssssssessssssssessssseeseseseceeseseseeseaeaes 7 2 THE MATERIALS MODULE os eee ee 9 2 1 OVERVIEW OF THE MATERIALS 9 22 SEARCH OPTIONS OF THE MATERIALS SCREENS 9 2 3 VE REPORTS PANEL SEARCH OPTIONS 9 24 GOLD LONG OR SHORT MSDS REPORT 11 THE SECTIONS OFA GOLO MSDS 11 THE OPTIONS LINK OF THE GOLD MSDS uuu ccc ccccccccccecccesccesccessccssccesccesccesccesccesscesscesscescceseceaccesscesecassesseesees 12 P MERI A VENDOR M er 13 IE ES rset terres see seine neato av 15 49 THE EMERGENCY REPORT 16 3 THE FOLDERS MODUPEE 1 22 522 2995352202 092288 222 092 99 2220030 990022 2222120222 202 39 031 082 08 2022 22 5 222 17 3 1 DISPEA ING FOLDERS EI 17 4 THE MANIFEST MODULE sacovesssecced lt cccancecetauk sacs 18 4 1 OVERVIEW OF THE
24. RISK ASSESSMENT Reference Database Full own Show Own BENZENE TERGIERG CHRIS T RiCards hire EE First Aid Fighting Doctor BENZENE CHEMVVATCH 1114 CD 2008 4 HAZARD RATINGS Min Flammability Toxicity 11 f CHEMWATCH z _ Lo 2 09 10 09 CHEMFFX PROGRAM User Guide ES 3 The Folders Module 3 1 Displaying Folders e The Folder module can be selected by clicking on the button labelled FOLDERS This module allows the user to create personalised folders and place relevant documents inside those folders e The folder tree is displayed in the left most panel see screenshot below e The folder tree can be expanded or reduced by selecting radio buttons 1 2 and 3 depending on which level is most appropriate at the time e Folder names can be arbitrary or they can reflect specific storage locations where actual materials are kept There is no limit to the number of levels branches which can be created within a folder e When users register materials with Chemwatch those registered materials are automatically placed inside a folder called Unfiled folder e A user can search for particular folders using the folders checkbox and typing the appropriate folder name into the folder search panel After typing the name click SEARCH and panel will display the selected folder in blue highlight earch For DISTRIBUTE iTaruns Deport Site Building i Laborat
25. Reports Panel located on the left window pane determines the type of report displayed Gold MSDS Chemwatch MSDS Short concise Long Vendor MSDS from the material Supplier Importer or Manufacturer Mini MSDS Labels and Emergency Reports e The Search Panel located on the right window pane comprising Full or Own search options search and clear buttons search help icon This panel allows users to search for materials by product name synonym common name chemical formula trade name and manufacturer s name The search index Name CAS No opens by default when materials mode 2 2 Search Options of the Materials Screens Name Gorman name chemical chemical EINECS European Community Chemical Number usually seen on European Community MSDSs A four digit Number developed by the United Nations to classify specific dangerous JR ee for Emergency Response DG DG Class Dangerous Goods Class categorises substances into those posing similar hazards Goods Class categorises substances into those posing similar hazards User Part No A user can assign own code or stock number to any material in the database Vendor Part A Vendor may have assigned their own code or stock number to their materials No Chemwatch automatically includes these for searching 2 3 The Reports Panel Search Options Type of MSDS Search Screen Result There are two types of MSDS reports available in ChemFFX Vendor
26. S USER ACCESS LOGO SETTINGS ADD TO 5HOW GROUPS SHOW USERS ADD USERS GROUPS Everyone Else SHOW SHOW REMOVE REMOVE FOLDERS FROM GROUP FOLDERS USER From date To date mm FOLDERS Ballarat From date To date W Victoria Plant 0 Read Write Read Only 9 Read Write Read Only No Access e Planning your Access The most important thing to consider first of all is how you can plan access to give the features you want with minimal ongoing maintenance because you will have better things to do To this end consider carefully whether your access will be for specific people or workplace positions The first might be more obvious but the second might be easier to maintain Adding email addresses for update notices may require more upkeep is there a position based email bounced to the responsible user already The other very important thing to consider is that our access follows the Microsoft Folders access model Where there are two sets of permissions set it is the more restrictive access that overrides Chemgold 2 users and many others may find this counterintuitive 09 10 09 CHEMFFX PROGRAM User Guide The User Access sections will display as above start process of creating adding modifying or viewing users and assigning them to user groups please follow the steps shown in the text box below 73 Setting Up Users Creating a
27. User Create Add a User Press the Set Up Tool icon the Main Tool Bar of program gt Select by pressing the USER ACCESS TAB MSE The User Access Tab displays the Users User Groups and Assign Folders Manifest Sections gt gt Press the add button 1 in the Users Edit Tool gt The screenshot below depicts the fields that are required to set up access for a new user VV ON Cedric DIadla cedri chemwatch net Administrator User WORKED EXAMPLE Type the name of the new user in the Name Field Type the password for this user in the Password Field Type the email address for this particular user Work Email Address Select the check box the Administrator User Click the Save Button gt A dialogue box will display and confirm command Press OK New User has been successfully created VVV VV V 7 4 Deleting User Delete a User gt Press the add button in Users Edit Tool gt The screenshot below depicts the confirmation to delete the Password for this Windows Internet Explorer Do you want to delete Password xvi NM use z WORKED EXAMPLE gt Press OK to confirm delete gt The User has been deleted gt If you want to confirm this type in the User name in the Find User Field and click User not found User has been successfully deleted 09 10 09 CHEMFFX PROGRAM User Guide E 7 5 Modifying a User Modify a Username gt gt gt
28. a rear s CMM mam s BR Bg Alcock E Pun rnm v EO co eR Bissel pi Users are advised to STUDY THE FLOW CHART carefully in order to understand the nature of the program and its search routine The screen images on the right of the flow chart indicate which screen will be displayed in that particular instance NOTE If the program finds a SINGLE EXACT MATCH for the material name entered in Material Box the program will automatically answer to all 3 diamonds and immediately display the MSDS for that match 09 10 09 CHEMFFX PROGRAM User Guide SHORT tone 2 4 Gold Long or Short MSDS Report Screen Within the Gold MSDS button there are two options The LONG Gold MSDS is the Chemwatch MSDS with detailed contents of material safety information The SHORT MSDS displays a briefer report with less information about the material however still covering the topics of an MSDS report The MSDS provides information about the substance and the associated risks Once an MSDS 15 displayed the user is able to customize the report by pressing the OPTIONS blue link at the top right corner header of the MSDS page opposite the Sections Tab JOB AID PRACTICE TASK Search for Gold MSDS Long Press Materials Module tab to open the reports panel screens gt Select Gold Long screen by clicking the radio button for Long MSDS Select reference database to search from e g Own has been selected for t
29. ame material loads the view mode that material The step by step guide below will illustrate on how to carry out a risk assessment for a particular material found in your manifest store The screenshot shows a store New Compound Level that contains a material duty ether in red colour which a risk assessment has not yet been done The red small block depicts a required assessment alongside the perform view column block Illustration for the Required Assessment for butyl ether USERISK yces Ono Assessment Required test ani thu 18 06 09 08 00 58 m est 19 06 09 09 02 11 NIFEST Review Required i Assessment Incomplete CONTROL MEASURES FURTHER ACTIONS DOCUMENTATION FERSONHWEL OO4Buick Storage Control Building mE Site New Compound Level 4 2 butyl ether ATSDR Information Center PERFOR VIEW RISK ASSESSMENTS RISK CONCLUSIONS Assessment Complete ha Assessing hazard by risk WS EEC PERSONS ARE EXPOSED CONCLUSIONS ABOUT RISK continuous release emission Self assess Autoassess intermittent release emission spill accident Hot significant during maintenance significant NOT controlled Minor Domestic Significant but controlled Scale of Use Laboratory Industrial Commercial Uncertain CONTROL MEASURES ACTIONS Natural further action Ventilation General Expert Help Local Further Controls Required Process isolated E Training r
30. and Gold Different screens will display depending on the nature of the screen search result Where mouse clicks are not needed the program automatically advances to the next screen and keeps doing so until either an MSDS is displayed OR until the user needs to make a choice 09 10 09 CHEMFFX PROGRAM User Guide 9 Using the analogy of a library the 3 screens are i Search List Screen Library Each link on this screen will display a list of Material Lists ii Material List Screen Shelf Each link this screen will display a list of Documents iii Document List Screen Books These are links to MSDSs The Program Flow Chart The user can select the Back Button to go back to previous screen in each step below search Using Materials Box gt Selection EXACT MATCH found er fem fom ies Ld NO BERYL BORE TE User Made than 1 POTASINA MEHTIHANE election inim 4 found a ou HIM GITE ACHVLEC PYWEYI HATE I id 7 ENTER B cIPERALNR f um 1 7 More than 1 Sy gas TM saa User Made 4 m m m a ar i 1 EXACT MATCH i TES Selection found cw Ryd dato oe rsa Biot POS t Wiari Serurtrar Miei ETE ri
31. bmitted to Chemwatch to being the process of setting client s logo in Chemwatch MSDS FILTER SETTINGS LOGO SETTINGS Click Here if You want to set Client Logo in Chemwatch MSDS Please register below to get the backend processing started Contact Name Tel Fax Email Alt Contact Hame Email RESET SUBMIT 8 4 A Glossary Table for Terms and Definitions MSOs EINECS European Community Chemical Number usually seen on European Community MSDSs A four digit Number developed by the United Nations to classify specific dangerous goods for Emergency Responses DG Class Dangerous Goods Class categorizes substances into those posing a similar Wl ERN PART No Part Number A user can assign own code or stock number to any material in the database A substance can be subsequently searched by using the user s un assigned PART Number Wiki Watch Chemwatch glossary of terms and definitions JOB AID Document detailing steps for specific tasks within the database application 09 10 09 CHEMFFX PROGRAM User Guide
32. chemicals The Access Administrator has full access to all folders and manifest stores By default users have access defined as Everyone Else and will not be able to view data or any contents within those folders stores You may choose to change this to give Read Only View access to user data User Access is set from the Settings Tool Select the User Access tab and Log in with the special additional Username and Password By default these are both SUPERVISOR You will need to change the password but this User ID is locked and cannot be changed or deleted When you enter Users User Groups and Assign Folders Manifest sections will display Enter User Access login UserID SUPERVISOR Password SUBMIT The special login for User Access On the next page is a screen shot showing the layout of the user Users can be assigned the following standard access levels to the selected Folder or Store User Access Levels 1 Read and Write Access Will be able to Add Delete and Move the Materials in these Folders Stores and edit quantities in the stores Read Only Access Will only view contents within the assigned Folders or Stores No Access Folder or Store contents will not be visible Administrator User can alter details such as DG Class and R codes for Materials Create Stores Folders User can create new Folders or Stores as required 09 10 09 CHEMFFX PROGRAM User Guide FILTER SETTING
33. codes or stock number to any material in the database Once a code has been assigned user is able to search for the material using the newly assigned part number rather than the material name for exact quick match To view the summary for part number searches in terms of part no volume and container type simply click Summary Part numbers can also be assigned to a type of MSDS by the Vendor or User Part Number Type Definition Task Vendor Assigned Supplier assigned part number User Assigned Option to assign OWN part number Assigning Part Numbers details the steps on HOW TO ASSIGN Part Nos Materials chemical products can also be assigned units by volume and container type as part of the storage criteria JOB AID PRACTICE TASK Assign Part Number and Volume Package Type to Material Search for material in Materials Module e g 1 4 Dichlorobenzene st in OWN gt Select material check box in the Part No column alongside the chemical name gt Click the add button in the Part No Tool to assign number product number 07885 gt add volume and select unit Skg and or container type packaged gt Click OK to complete assigning part number Below 1s an illustrated example for an already assigned Part No Volume and container type for dichlorobenzene VVVVV WV Illustration Assigning Part Number Summary page Hame CAS No WV dichlorobenzene USER ASSIGNED SUMMARY VENDOR ASSIGNED GOLD 505 Summa
34. different ways people are exposed to chemicals stored in premises Subsequently the control measures to be undertaken also have to be determined and conclusions of risks calculated The conclusions highlight the possible interventions that may be required as a necessity to either seek expert advice help or for purposes of on going monitoring where applicable The Regulations require that every employer must control risks associated with the storage and handling of hazardous substances and dangerous goods at the workplace The Risk Assessment Process is a step by step guide on who should be involved e identification of hazards all dangerous goods and handling amp storage e risk assessment record results of the risk assessment conducted e risk control measures amp risk conclusions e review risk assessment The Chemgold3 and ChemFFX Risk Assessment RA Module is designed in this premise and provides advice on legislative issues and makes recommendations on the levels of risks and further action s to perform This module is structured into two sub modules namely Workplace Specific and Control Banding as per legislative requirements and ILO exposure standards The RA module constitutes of two window panes namely Risk Assessment Task folders window pane and the Risk Assessment Audit amp Summary Reports pane Selecting folders stores displays the contents of a risk assessment which is further discussed in detail in the following
35. e Summary Button at the top left of the RA Audit Window Pane This action will load summary report in a mht file which can later be printed emailed and or saved into an external or internal drive in a specified location ii The Risk Assessment Status and Block This block constitutes the audit status of the Risk Assessment In Section5 1 2 Workplace Specific Risk Assessment Folder Stores View shows an assessment status for that particular store This example will be used as a reference for discussion and interpretation of the different layers found in this Block a The Assessment Status of the Audit can be viewed once the audit has been conducted using b The Risk Assessment Block is utilized when conducting a Risk Assessment for a particular material located in a store This block consists of the audit blocks Perform View Risk Assessment Control Measures Risk Conclusions Further Actions Documentation and Personnel These blocks behave as column headers for the status of the assessment For example the Perform View Risk Assessment Block yields the routes of exposure for hazard substances Scale of Use Hazardous by Inhalation Hazardous by Ingestion Hazardous by Skin Contact Hazardous by Eye Contact and Chronically Hazardous 09 10 09 CHEMFFX PROGRAM User Guide iii The Perform View Risk Assessments e Overview of the Performance Selecting the Perform View Risk Assessment column block for a chemical n
36. eport and its content Manifest Report Definitive Importance Displays storage hotspots for dangerous goods in manifest folder store Placards Displays placards for each material within a store or manifest Displays an alternative view of the material s product s in a manifest folder store based on Chemwatch Hazard Bar EPA Tier 2 Incompatibility US Required report for tracking Hazardous Substances Displays chemical incompatibilities within folders stores based on UN rules relating to dangerous goods e g storing oxidising agents with flammable liquids is prohibited except in very minor quantities Hazardous Facility Calculates major hazardous facilities legislation for dangerous goods in a manifest store Hazards All Hazards Specific Displays all substances that have recognised hazards or dangerous properties Displays hazard reports for materials with specific toxic properties below Carcinogens Sorts all hazard substances that cause cancer Mutagens Shows agents chemicals that damage or alter genetic material DNA in cells Sensitisers Sorts hazard substances that emit light e g explosives contain sensitisers Corrosives Displays hazard substances that may can cause permanent damage to human tissues such as skin and eyes on contact acids or alkali Peroxide Formers Sorts oxidizing agents and fire hazards when in contact with combustible materials especially under high temperature conditions Reprotoxins
37. equired Process enclosed Ongoing monitoring PPE RECS Health surveillance Emergency procedure 09 10 09 CHEMFFX PROGRAM User Guide 5 1 4 The Sections of Audit Checklist for Performing Risk Assessment The screen shown above appears in view mode with the following sections Persons Exposed Control Measures PPE RECS Recommendations Conclusions about Risk and Actions Follow the Job Aid Practice Task below JOB AID PRACTICE TASK Perform View a Risk Assessment gt Press the red block button under the Perform View column Block to open an audit checklist gt Refer to marked caption around red block button alongside butyl ether in the screen shot above gt gt Click Add button in the Audit Edit Tool to perform a new Risk Assessment gt gt Select the appropriate checkbox es in sections of the Audit check list Person Exposed Control Measures gt gt Press PPE RECS to choose Own or Chemwatch Recommendations for the selected risk sections of the audit gt gt Choose Auto Assess or Self Assess gt always recommended that the system auto assess your risk assessment gt this will automatically yield the actions required by checking the checkboxes with crosses e g if training is required the checkbox would be marked gt Click OK when all the fields have been for persons exposed and control gt gt Audit checklist will display status of the assessment with green ticked blocks showing that a
38. erials added copied or even moved between folders stores These options will be covered in details in other sections of the manifest module Manifest Folder View Contents MATERIALS 5 55 55 cl Levei3 and by Leven Lever HEM VE arch For 5 Mi store s ENTERPRISE DELETED 0004Buick Storage 00AAQuality Control Building EJoBBManufacture Site New Compound Level 1 Manifest Folder 1 0 Plant Basement ChemControl Building B O Elogix E M laboratory OaProduction Section 9bEngineering Section 01 Dept 02Placard Level Stores 44 Materials Store b The Manifest Folder View of Contents Selection in Red caption shown above is displayed in full below ALL Material T z 3 methoxyphenyl acetonitrile R26 27 R31 R32 r acetone Rii R36 R65 R66 R67 acetone R11R36 R65 R66 R67 Condom for cut of end ethyl 2 bromoisobutyrate R10 R22 R34 R41 hexylamine Packing Average Volume Average Maximum Volume Vendor Group Weight Weight Appr Date MSDS Gold al Vendor a Mini isi Other ez APPROVAL No of hits 44 Material 4 MSDS Iri Gold Other Sigma Aldrich 3 methoxyphenyl acetonitrile
39. es the delete function The deleted folder goes into the Deleted Intray Folder within the folder tree The Task box below illustrates a stepwise exercise on how to delete an Intray Folder JOBAID PRACTICE TASK Deleting an Intray Press Intray Module tab to view the Intray Tree gt Click on the delete utton to delete an Intray Folder gt Select the Intray Folder name from the tree to delete gt Click button to confirm delete command gt Intray Folder deleted from the Intray Folder Tree VVVWV WV e Viewing an Intray Contents To view contents of Intray folder press View button and then select the Intray folder name to display content s 09 10 09 CHEMFFX PROGRAM User Guide EA 7 SECURITY User Access and Update Alerts SHOW GROUPS ADD TO GROUPS k SHOW USERS ADD USERS SHOW FOLDERS REMOVE FROM GROUP SHOW FOLDERS USER The Chemgold 3 Chemical Management System is three programs sharing a single system of either simple Folders or Stores Security is an integral part of the Chemgold 3 program suite providing appropriate user access to the MSDS Folders and Stores In addition email addresses can be assigned to provide alerts of updates to documents within the user s assigned lists The database system is split into Folders a simple List of MSDS for Materials and the Manifest where users can set up the Physical areas on site where chemicals are stored or used and add these
40. eview date manufacturer or importer details and address product name chemical and physical properties health and safety information exposure standards and other specific requirements which can be found in your state Occupational Health and Safety legislation In order to view or display the vendor MSDS the user has to first search for the material or product through the search criteria described in section 2 2 JOB AID PRACTICE TASK Search for a Vendor MSDS by Material and Vendor Name Press Materials Module tab to open the reports panel screens gt Press the Vendors MSDS screen to activate a vendor search gt Select reference database to search from e g Own has been selected for this exercise gt Type benzene in the materials search panel box gt type sigma in the vendor search box Click search button gt Vendor MSDS by Sigma Aldrich displays as shown in the screenshot below gt VNNNN Example Vendor MSDS for benzene by Sigma is shown below MANIFEST RISK ASSESSMENT Reference Database Full Own RIALS DO VENDOR Name CAS No acc 2E Material Safety Data Sheet Version 32 Revision Date 01 11 2008 Print Date 01 20 2008 1 PRODUCT AND COMPANY IDENTIFICATION Product Acetonitrile Product Number A9211 Brand Sigma Company Sigma Aldrich 3050 Spruce Street SAINT LOUIS MO 83103 09 10 0
41. existing folder ensure that the ADD button is active red and select the appropriate folder on the left Its name will appear after the caption Parent Folder Enter the folder name and press SUBMIT i DISTRIBUTE ENTERPRISE 4 Parent Folder MANIFEST DELETED E AN El MANIFEST Folder Name Chemwatch 0004 Storage l SUBMIT 0AAQuality Control Building Site JOB AID PRACTICE TASK Create or Add a New Folder Press Manifest Module tab to open manifest tree gt Click on the add ER within the Folder Edit Tool to create a new folder Type new folder name Chemwatch into the folder name field Click the SUBMIT button to create new folder within the parent folder Manifest gt New folder Chemwatch has been created VVVWV WV 4 2 2 Deleting a Folder in Manifest Module Folders stores can also be deleted from the main parent folder by first selecting the Delete button in the Edit Tool turns red and then selecting the appropriate folder 4 2 3 Modifying a Manifest Folder Store in Manifest Module Folders stores can also be renamed by clicking the Modify button turns red and selecting the appropriate folder name The old name will appear in a caption box allowing it to be modified before pressing SUBMIT 09 10 09 CHEMFFX PROGRAM User Guide jur up DITRIEUTE E ENTERPRISE 4 Pa
42. his exercise gt Type methanol in the materials search panel box gt Click search button gt MSDS displays as shown in the screenshot below gt Move mouse over the Sections tab gt navigate the Sections of the MSDS to load First Aid Data gt Click First Aid section of the MSDS from the drop down menu of the Sections Tab VVVVVV WV METHANOL METHANOL ou Chemwvatch Material Safety Data Sheet Chemwatch 1230 TP Chemvatch Material Safety Data Sheet Chemwatch 1230 Hr nt yam Version 4 Version No 4 Issue Date 6 Jun 2009 CD 2009 1 HIGH Issue Date 6 Jun 2009 CD 2009 1 HIGH UNS identification PRODUCT HAE METHANOL ha 5 SYNONYMS posure plcohol carbinol colonial spirit Columbian spiri hydroxymethane monohyroxymethane spirit wood alcohol CH4 0 methyl alcohol carbinol colonial spirit Columbian spirit hydroxymethane monohyroxymethane pyroxylic spirit wood alcohol Personal Protection inf methylol methyl hydrate methanol 205 HPLC Willett CIJ MA Solvent Sigma 270474 CSR Methanol Hewlett wood naphtha wood spirit methylol methyl hydrate methanol 205 HPLC Willett CU MA Solvent Sigma 270474 CSR Methanol Hewlett ng Reagent L2 Selby Methanol Ponays BSPILBS stand Methanol ECD ACS SO 10609 Packard Protein Sequencing Reagent L2 Selby
43. ignated by five tools Hotspot Tool Colour of the Identifier Meaning Tool No dangerous goods Low hazard low levels of dangerous goods Moderate hazard moderate levels of dangerous goods High hazard high levels of dangerous goods Red Light Major hazard extreme levels of dangerous goods MATERIALS FOLDERS RISK ASSESSMENT x 16 HAZCHEM 2 Leven Level3 4WE GAS ioe search For a MATERIAL S store s 4 Mouseover images to magnify SUBMIT 20 1 MIOME ADD B Lc DELETED No of hits 1628 HOT SPOTS SE T1 72234 ALL Material Average Maxi 4 9004Buick Storage Volume i 5 Weight Weig QOAAQuality Control Building Bz2 ax ALARM 0BBManufacture Site 44 FLUX CORED SOLDER eas TN sss New Compound Level 1 44 FLUX CORED SOLDER Litton Plant Basement ChemControl Building F 3 ChemWatch E 3 methoxyphenyl acetonitrile 09 10 09 CHEMFFX PROGRAM User Guide 5 Risk Assessment Module 5 1 Workplace Specific Risk Assessment The Guidance Note for the Assessment of Risks relating to Exposure to Chemicals in the Workplace Worksafe Australia 1994 outlines the procedures on How to evaluate risks associated with any hazardous material that may pose adverse health effects 1 The
44. ory Building e Selecting a folder name from the folder tree list e g Laboratory total hits 16 will display the entire list of MSDS found in that folder as illustrated below mMaATERIAL S 4 i TRACK NO I CHEMICAL NAME EHFOLDERS 44 FLUX CORED SOLDER Test 1H BENZOTRIAZOLE Deport Site Building 4 2 BROMOISOBUTYRIC ACID ETHYL ESTER Laboratory Building ACETONE E MANIFEST 0004Buick Storage Q0AAQuality Control Building El 0BBManufacture Site iNew Compound Level 4 ET Plant Basement AIR 8 AMIPHENAZOLE MONOHYDROBROMIDE BACTINE ANTISEPTIC ANESTHETIC BENZENE ERERREHE gt Building v BENZENE UL 14C Once list of materials for a particular folder is displayed new tool bar appears with the following buttons Copy Move Add Show MSDS and Submit These buttons relate to actions which can be performed between different folders and materials 09 10 09 CHEMFFX PROGRAM User Guide 9 4 The Manifest Module 4 1 Overview of the Manifest Module The Manifest Module 1 Produces a complete list of substances accompanied by vendor name dangerous goods class sub risks packing group average volume weight maximum volume weight and approximate date 2 Calculates ove
45. pl Fibrelogic Tablet Press Palletising global ware house 09 10 09 CHEMFFX PROGRAM User Guide Es JOB PRACTICE TASK Create a Risk Assessment Task gt Move mouse cursor onto Risk Assessment Module Tab gt Click on the Control Banding button to activate control band mode Click Add button in the Control Banding Edit Tool to create a new task gt the name of the task in the Task Name field e g AABB gt Select appropriate type of task to be conducted e g Mixing liquids with liquids as shown in above illustration screenshot gt Click Submit button to complete command gt A Task Description Modelled screen displays gt Enter chemical s name s e g acetone gt click magnifying glass iil to search for chemical name s gt gt Add Risk Codes gt Enter Optimum Temperature 20 gt select checkbox for discharge to e g land Select relevant scale s e g large cubic metres click submit button Task sheets needed are displayed with appropriate ILO control measures as recommended Print all or save task sheet gt Save Task gt Overall Control Band for the Mixture is calculated An example of a created Risk Assessment Task is shown above This is a hazardous mixture with CB4 The newly created task highlights in red when saved with risk conclusion for the control band legend Yellow CB4 The mixture mixed liquids is concluded to be a high level hazardous
46. quires that all employees must have access to and receive instructions on how to read an MSDS The MSDS loads one section at a time and vertical scrollbars are incorporated to easily navigate through the sections of the page A Sections Tab allows users to select the section link header to display the appropriate information related to that particular topic Sections of an MSDS include Identification 09 10 09 CHEMFFX PROGRAM User Guide Supplier Use Health Hazards Ingredients First Aid Advice to Doctor Fire Fighting Spills Accidents Storage Exposure Personal Protection Physical Properties Reactivity Toxicological Ecological Disposal Transportation Regulatory Information and Other Information 2 4 2 The Options Link of the Gold MSDS The Options link provides the user with language settings and format options on single click selections for the type of current language to display on the MSDS as well as Local or GHS format All MSDS reports can be viewed in the US Canadian Mexican European GHS Indian Malaysian Australian New Zealand Argentinean Brazilian Middle Eastern African and other Country formats in the required languages The Options Link also allows the user to alter the MSDS format levels such as the Technical Levels Simple Technical Editorial or Commercial Scales Domestic Laboratory Commercial depending on the scale of the scale and environment chemicals used Other options include check boxes
47. r Folder and then tick in the folder checkbox Note that the same access Read Write is applied to all levels below the selected folder Do it this way around so that the program knows to assign that access to all the levels 09 10 09 CHEMFFX PROGRAM User Guide MATERIALS FILTER SETTINGS USER ACCESS LOGO SETTINGS SHOW GROUPS ADD TO GROUPS SHOW FOLDERS REMOVE FROM GROUP FIND USER GO David George Graeme Nigel Richard SUPERVISOR 1 Graeme is selected Everyone Else folder Testing From date A Stores From date Main A Level Chemical From date date lead Write Read Only No Access 3 Store From date Read Write Read Only No Access n Tre General From date El Chemical Shelves From date Write Read Only No Ac ee oe TI 2 Access is selected Read Only at the top of Testing Stores then tick the folder Read Write for Flammables Store This becomes the only folder pictured that Graeme can edit SUBMIT RESET 3 Click SUBMIT Groups are assigned the same way 09 10 09 CHEMFFX PROGRAM User Guide 7 8 What You See and What Get gt You will get Read Only access to any folders above a level where you have Read Write access This is so you can see how your folder fits into the structure gt You will only see materials in a List if they are put in a level where you have Read access
48. rall HAZCHEM codes and dangerous goods diamonds for Placarding based on the quantity of dangerous goods stored on site 3 Provides detailed incompatibility report for incompatible chemicals within a store where segregation may be required 4 Provides a site register of hazardous substances with known effects The manifest module allows user to create stores for any hazardous and dangerous goods that may be located on site The program automatically searches for any dangerous goods and calculates the composite HAZCHEM code s for that particular store Each time a new substance 15 added into a folder store the codes are instantly re assessed The NOHSC and other legislative bodies around the world require placarding of site stores to allow emergency services to identify and evaluate the situation JOB AID PRACTICE TASK Opening and Viewing a Manifest Folder Contents gt Press Manifest Module Tab gt Manifest Folder Tree displays on left hand side pane gt gt Click folder store to select gt Folder store contents display on right hand side window gt 09 10 09 CHEMFFX PROGRAM User Guide Manifest comprises two separate sections a The Manifest Folder Tree Selection in Blue caption shown below This window pane consist of the toolbar icons help print mail and maximize search panel checkboxes for materials and stores expand folder manifest levels up to 3 and lastly the folder tree Folders can be created deleted mat
49. rent Folder MANIFEST DELETED E HMANIFEST Folder Name control i ing 0004Buick Storage SUBMIT WAAQuality Control Building BBManufacture Site C Om our d L 1 0 Plant Basement ChemControl Building 4 3 Adding Materials to Manifest Stores or Folders To add an MSDS to a store or folder a user must be in the MATERIALS Module and Vendor MSDS button must be selected e Enter a material in the Search Panel and press lt lt Enter gt gt or click on the Search button When you have located the appropriate document in the list select the Track Button alongside it All the locations where the material is found will be highlighted in red If the material is not found in any location a dialogue box will be displayed If you only wish to add ONE document to a location be sure you are in the Document list screen and not the Material List Screen See flow chart on page 7 If you are viewing a single MSDS this single document can be added by clicking on the TRACK button above the MSDS e Check the relevant folder and press SUBMIT A message will appear indicating that the material has been added to that folder 29 m Reference Database et x Show Own Full own MATERIALS xpand by Levelt Lever Level3 Search For MATERIAL S 5 COLLECTION E Il ENTERPRISE SRC ISSUE DELETED E
50. ry of Part Numbers of 1 4 dichlorobenzene 07885 5 PACKAGED 939993 Black Vendor Assigned Red User Assigned Gold M505 Blue User Assigned Vendor MSDS 09 10 09 CHEMFFX PROGRAM User Guide 8 2 Bar Coding Bar codes can be created and labels generated printed and affixed with OWN unique ID code The above bar coding steps consists of optional types of indices to select from in order to assign bar codes into MSDSs The user is able to select the type of index in drop down arrows as follows 8 2 1 Bar Coding Steps Barcode gt gt gt gt Drawing gt Option gt Appearance Positioning Bar Coding Step Type Format Options Bar code type Options available Chemwatch Number Part Number User Bar Code Entered at Print Time or User Bar Code Loaded from Index File A browsing link allows user to select file from saved location Bar code User can draw with caption or checksum drawing Bar code option User chooses Chemwatch Number or User Defined Part Number to assign Bar code Selection from Gold MSDS Summary Labels Minis Monos and appearance Emergency Bar code The bar code can be positioned at top right top left top centre bottom positioning right bottom left or bottom centre of the page e JOB AID PRACTICE TASK Bar Coding a Material Refer to the job aid document for detailed steps on HOW set bar codes for materials Below is a screenshot for
51. s and shortcuts for ease of use within the program e A full list of is displayed in the table below WARNING WHEN USING ANY CHEMGOLD 3 PROGRAM NO NOT USE ANY BUTTONS ON YOUR WEB BROWSER ONLY USE THOSE BUTTONS DISPLAYED INSIDE THE PROGRAM able 1 Showing names and defined tasks for each icon or button ge Admin Set Up Tool rmm Chemwatcher Wa WikiWatch Defined Task Set up user access Project Tracking System track new materials on your system Glossary of terms used in chemical names and products Contacts Chemwatch email telephone and locations Set Up Filter Setting up of filters for which type of MSDS you see Help Gallery For general assistance with the application Help Search Display help topics Print Print displayed documents into hard copies Mail Send an email query Save Saves reports onto your local computer or network Maximize Restore Increase or decrease or restore main window size Close Close the man window screen Track Button To track documents to folders Add Button Edit Tool To add material into specific folder levels To add delete view modify Note Red is used to Indicate that this button is active To Copy Move Add Show MSDS Submit materials into folder wt DISTRIBUTE Distribute Button tree and close in Search for Folder Find folders in your mirrored Folder Tree Distribute Feature Move Button
52. sers of chemicals meet their legislative requirements It also includes a range of customised reports e g Mini MSDSs Labels Emergency Documents etc providing relevant safety information in a convenient and easily interpreted format MSDS are indexed by Name CAS Number Alternative names EINECS Number UN Codes Part Number User and Vendor Suppliers Vendors All documents in the database are maintained by Chemwatch as MSDSs are subject to constant change Our trained professionals search over 10 000 URLs websites on an hourly basis looking for signs of MSDS updates Email alerts keep users informed about any background activity that occurs in their ChemFFX application Expired MSDSs are archived and can be retrieved whenever required ChemFFX is available from the Chemwatch Server via the Internet MSDSs can be placed into Site Specific folders by users Access to this data is password protected and can be limited to only specific work groups or individuals determined by the subscriber Individual product s may also be protected from public access if required for reasons of commercial confidentiality Below is a screenshot depicting the Materials Module Window after logging into ChemFFX MATERIALS MODULE REPORTS PANE MAIN TOOL 4 1 MATERIALS FOLDERS MANIFEST RISK ASSESSMENT INTRAY Show Own Full own MATERIALS VENDOR SEARCH snort LONG VE
53. shot below gt Select label for appropriate label gt Save and or print label VVVVV WV Example Label Templates for benzene are displayed below MANIFEST RISK ASSESSMENT Reference Database Full Own VEN DOR 5 benzene WENI EJ ALCUN e lat User 2 Prod Safety Es BENZENE Gallery Templates A 1 LONG GOLD MSDS EMERGENCY Smal 14 tabels per 3 Medium Labels A legal page Pl per A 4 legal page i curmwatcu 09 10 09 CHEMFFX PROGRAM User Guide EMERGENCY 2 8 The Emergency Report Screen The Emergency report screen allows user to display emergency information related to the chemical This data can be retrieved through the following tabs First Aid Spills Fire Fighting Doctor and the ERG codes related to the specific chemical ChInA ERG IERG CHRIS and ERICards JOB AID PRACTICE TASK Display Label Template for Benzene Press Materials Module tab to open the reports panel screens Press the Label screen to activate a label template search for acetone gt Select reference database to search from e g Own has been selected for this exercise Type benzene in the materials search panel box Click search button a Template Gallery is shown in the screenshot below Select label for appropriate label gt Save and or print label VVVVVV Illustration Emergency Report for Benzene MANIFEST
54. ssessment has been completed See resultant screenshot for butyl ether below PERSONS ARE EXPOSED CONCLUSIONS ABOUT RISK continuous release emission CONTROL MEASURES ACTIONS Natural further action Selt assess Auto assess intermittent release emission spill accident Not significant during maintenance Significant controlled Minor Domestic Significant but controlled Scale of Use Laboratory Industrial Commercial Uncertain Ventilation General Expert Help Local Further Controls Required Process isolated Training required Process enclosed Ongoing monitoring Health surveillance PPE RECS Emergency procedure NM NN ATSDR Information Center d za Note Risk Assessment for Dangerous Goods is currently being developed to meet the criteria for conducting Risk Assessments for dangerous goods This project is complete an email update will be sent to all users of the program 09 10 09 CHEMFFX PROGRAM User Guide 5 2 Control Banding The Risk Assessment Module constitutes two window panes namely Risk Assessment Task folders window pane with hazard colour codes on the left hand side and the Task Sheet contents view pane on the right hand side window pane RA Task Folder Tree Task Sheet Contents MATERIALS MANIFEST gt Seances TAGS TASK SHEETS NEEDED CHEMICAL NAME CONTROL INHALATION SKIN ENVIRONMENT SAFETY fux B
55. that no one is working close by 09 10 09 CHEMFFX PROGRAM User Guide 6 The Intray Module 6 1 Overview of the Intray Module The Intray Module is a temporary list of material s reports namely MSDS documents Long or Short Gold MSDS Vendor MSDS Mini MSDS Labels and Emergency Reports All these types of reports can be saved from the Materials Module into the Intray Module as a collection of printable versions The purpose of using the Intray Module is to e Create unique Intray folder names called Intrays to store a collection of reports e Quick print report s especially for frequently viewed substances This module consists of two layers Intray Tree window and the Intray Contents Display window panes as illustrated below MATERIALS FOLDERS MANIFEST RISK ASSESSMENT eee P 4 Intray elogixsoft TRACK MATERIAL NAME DOCUMENT TYPE SAVING DATE earchFor 5 5 MINI MSDS Live Live Intray benzene MSDS Id RAY benzene Label 14 per page Live benzene Stock Live ernies Bucket logixsoft benzene Label Preprinted Stock Live SPL older older test 6 2 Working with the Intray Module All material or product or chemical document saved in Intray is automatically sent to the Intray module This module consist of two window panes namely Intray Tree window and the Intray Content Display Window
56. to select appropriate fields if required in the output report incorporation of Risk Codes with Risk Phrases Dangerous Goods Diamonds Hazard Bars NFPA Diamonds Marine Pollutant International Hazardous Nature statement Preferred names Real Chem Names Report Titles end with Review and Customize disclaimer on SDS Once the user has completed selection of options and customizing the report a save button is utilized to submit all incorporated selections of the output MSDS report An option to reset sections is also allowable through pressing the Reset Button Illustration Options Window to alter MSDS display Select Country Location Language Select Format Current Selection Australia gt Commonwealth gt English 9 Local Format GHS Format Europe Default MSDS Level TECHNICAL Asia Australia Technical New Zealand Busts Amena Default MSDS Scale COMMERCIAL South America Middle East Commercial Africa E Concise 09 10 09 CHEMFFX PROGRAM User Guide ES 2 5 The Vendors MSDS The Vendors MSDS are the MSDS provided by the Supplier Manufacturer or Importer of the product essentially the person who is selling it to you It is a requirement that you have access to the original and unaltered document Under OHS regulations manufacturers and importers are responsible for determining whether a substance they supply for use is hazardous or dangerous The MSDS 15 expected to contain preparation date or r
57. y Tree Click on the add button to add an Intray Folder Type Intray Folder name in the Intray name Add box Click button to confirm delete command Click Submit button to completed command Intray Folder added into the Intray Folder Tree VVVVV WV Intray Name Control Lab SUBMIT 1 older 09 10 09 CHEMFFX PROGRAM User Guide ES b Modifying an Intray folder within Intray Tree Intray Folders can also be renamed by clicking on the Modify button ES which automatically activates the modify function The modified folder is then saved within the folder tree JOBAID PRACTICE TASK Press Intray Module tab to open Intray Tree Click on the modify button to rename an Intray Folder Select the Intray Folder name from the Folder Tree to modify Type the new modification name in the rename text box Click the Submit button to save renamed Intray Folder Modified Intray Folder saved in the Intray Folder Tree YYY YNV V c Viewing Intray Content s To view contents of an Intray folder press View La button and then select the Intray folder name to display content s Please refer to Section 6 1 Overview of the Intray Module screenshot that illustrates a display of the contents of a selected Intray d Deleting an Intray folder from Intray Tree Intrays Folders can also be deleted from the Intray Tree by pressing the Delete button M in the Edit Tool automatically activat

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