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1. Start date dd mm yyyy 04 07 2009 End date dd mm yyyy 04 08 2009 M Driver Refresh List Matching files Choose the depot s start date end date driver s and click on Refresh List You should get a table with a list of matching files s Hs Cc 20090505 1306 E DRIVER DB05124142030400 DDD 05 05 2009 13 09 35 E C 20090505 1557 E DRIVER DB05124142030400 DDD 05 05 2009 16 00 45 lt C_20090505_1603_E DRIVER DB05124142030400 DDD 05 05 2009 16 06 22 The Created date shows when the files were received into the smartanalysis R system You can tick the files that you want to retrieve and then click on Download and you will see the following window 2009 Exentra Transport Solutions Ltd Page 36 ISMA rta N C lysis How to smartanalysis v3 user manual Business Intelligence for Transport File Download Do you want to open or save this file Name ham 20090411 to 20090511 20090511 0226 zip Type Compressed zipped Folder From www Lsmartanalysis com harm your computer If you do not trust the source do not open or e While files from the Intemet can be useful some files can potentially save this file What s the risk Click on Save and then choose a location on your PC to save the files to such as your Desktop or Documents folder The file will then be copied to your desired location and will appear as a ZIP file DC Test Company Chippenham 200 9042. The report should look like the one above and as you can see it gives details of all your vehicles whether they are owned or hired whether they are active what depot they are downloaded at the date that the VU was last downloaded and how many days ago that was 02009 Exentra Transport Solutions Ltd Page 25 E S m Q rt a 1 a y S S How to smartanalysis v3 user manual Business Intelligence for Transport How to report on unaccounted distance for vehicles Choose View Reports from the Report menu and select DTCO Vehicle unaccounted distance The following screen is then displayed ysmartanalysis Business Intelligence for Transport MY SUBSCRIPTIONS Cj my account 99 1ocour Home ji Calendar Digital Tachograph gt Reports gt View Reports Report DTCO Vehicle Unaccounted Distance DepotID lt All Depots gt Y Vehicles List lt All Vehicles gt Report Period Between Dates Start Date End Date Unaccounted Distance To 0 Ignore Display No Info Days Uus oS With Unaccounted ES v Distance Only Choose the depot s vehicle s and date range Enter a value for whether to ignore a certain distance such as 1 for 1km Choose whether to display days when there was no information recorded and whether you want to see unaccounted distance only then click on the View Report button The following screen is the displayed 02009 Exentra Transport Solutions Ltd Page 26
3. gsmartanalysis Business Intelligence for Transport b my SUBSCRIPTIONS Cj my account LC Locout Home Reports Calendar Digital Tachograph gt Reports gt View Reports Report lt Select a repart View Report Next select the report that you want to view in the example below we have selected Driver List When you select a report the system automatically displays the parameters that are required for the report you have selected amp smartanalysis Business Intelligence for Transport b wv SUBSCRIPTIONS eRad account E EET Home Reports Calendar Digital Tachograph gt Reports gt View Reports Report Driver List Depot ID lt All Depots gt Driver Type Al Driver Status Ame we sort On Driver Name Sort Order Ascending Cancel View Report Next you have to set the report parameters When you have set the parameters click the View Report button to see the results 2009 Exentra Transport Solutions Ltd Page 11 Business Intelligence for Transport oy S m d rta 1 c lys S How to smartanalysis ei Smartanalysis amp uses something called the Report Viewer to display reports Using the Viewer you can browse your report page by page forwards and backwards skip to the last page of the report go back to the first page zoom in save the report to various file formats and print it to paper The Viewer looks like this when it is displaying the
4. Sort Column Sort Order Group By 5 MY SUBSCRIPTIONS L Locout Cj MY ACCOUNT Calendar Digital Tachograph Driver Summary lt All Depots All lt All Drivers BetweenDates Infringement Daily rest interrupted by ferry Insufficient rest Failure to compensate reduction s in daily rest Insufficient break before duty after 4 5 hrs driving Insuficient break before duty after 4hrs driving PSV Less than 45 hrs weekly rest in a 2 week period 200 0411 Less than 6 hrs daily restin 30 hrs 2 MAN Less than 8 hours daily restin 24 hours False False Driver Name Ascending Depot Choose the depot s driver s date range and message type In the Columns To Display box choose the particular messages to report on to select more than one hold down Ctrl while clicking on the next item Finally click on the View Report button The following screen is then displayed 2009 Exentra Transport Solutions Ltd Page 15 oy S m d rta 1 C lys S How to smartanalysis Mei Business Intelligence for Transport REPORTS gt VIEW REPORTS Change criteria for this report View a different report Id 4 ofa b bi 10096 vi Find Next Select a format Export Ej 2 c 5 Infringement Summary By Driver exentra Company Test Company Depot Birmingham Display Zero Columns False Drivers with No Messages False Period Between Dates
5. login to smartanalysis for the first time When you want to login to smartanalysis you will go to a screen that looks like this ysmartanalysis Security Support How to Enter the username and password that were issued to you by your Analysis Bureau and click the Login button Please note that your username and password are case sensitive so please ensure that you type in the exact details The first time you login you will be shown the smartanalysis service online access terms You must read these tick the By ticking this box checkbox and then click Submit to access the service al By ticking this box and clicking Submit you agree to the smartanalysis Terms amp Conditions shown below If you do not agree to the terms by ticking the box you will not be able to gain access to the service You only have to do this once on subsequent logins you will not see this page If the terms and conditions change in the future you may be shown this page again and you will need to read and agree to these new terms If after typing your username and password and clicking the Login button you receive a Login failed for message please try re typing your details and try again If you receive the same message then one of the following may have happened e You have been given incorrect login details What you should do please contact your Bureau to confirm the details and try again
6. Compressed zipped Folder From www Lsmartanalysis com harm your computer If you do not trust the source do not open or save this file What s the risk Click on Save and then choose a location on your PC to save the files to such as your Desktop or Documents folder The file will then be copied to your desired location and will appear as a ZIP file VU_Test Company Chippenham 200 80111 to 20090511 40090511 0245 zip 02009 Exentra Transport Solutions Ltd Page 39
7. Driver List report demouser3 _MY SUBSCRIPTIONS my account Li Locout Home Reports Calendar Digital Tachograph REPORTS gt VIEW REPORTS Change criteria for this report View a different report id 4 of P i 10096 v Find Next Select a format v Export p 12 P Driver List exentra Company Test Company Depot Swindon Driver Type All Driver Status Active Name Driver Type Active Number LorryDriver Q Employed Yes 13354 LorryDriver R Employed Yes 13355 LorryDriver S Employed Yes 13356 LorryDriver T Employed Yes 13357 LorryDriver U Employed Yes 13358 LorryDriver VV Employed Yes 13359 Lorry Driver VV Employed Yes 13360 LorryDriver X Employed Yes 13361 LorryDriver Y Employed Yes 13362 LorryDriver Z Employed Yes 13363 The icons at the top of the report viewer have various different functions If you hover your mouse pointer over the buttons on the screen a tool tip will appear telling you what the button does To print a report you must first export the report using the Export function Find Next MAAGA Export 3 c3 If you use the Acrobat PDF format to print it will give a nicely formatted printed document Select an export format and click the Export link and then click Open in the next dialogue box and the report will then open up in Acrobat reader If you want to view the same report with different parameters you can click the Change criter
8. I 84 62 As you can see the traffic lights have been configured to show red for drivers with average offences per chart greater than 0 5 yellow for drivers with offences per chart greater than 0 2 and green for all the other drivers Below is an example of what the Depot Summary report looks like with traffic lights added e i Infringement Summary By Depot exentra Company Test Logistics Display Zero Columns False Depots with No Messages False Period Between Dates Analysis from 01 02 2004 to 14 02 2004 o Average Offences per Chart value is greater than 0 50 Oo Average Offences per Chart value is greater than 0 20 O Al ofthe Other As you can see the traffic lights have been configured to show red for depots with average offences per chart greater than 0 5 yellow for depots with offences per chart greater than 0 2 and green for all the other depots This makes it very easy to pick out those depots with the highest average number of offences at a glance 02009 Exentra Transport Solutions Ltd Page 34 How to smartanalysis v3 user amp smartanalysis de Business Intelligence Tor Transport How to receive automated reports by e mail Smartanalysis amp has the capability to automatically send any report in the system by e mail This facility is known as report subscriptions A report subscription can be one of two types event based or time based An event based subscription is one that automatic
9. Manual Entries e 00 45 17 8 18 8 19 8m 20 8 21 m2 23 04 42 04 57 05 20 05 22 05 01 02 52 03 26 02 30 Y 03 34 Y 03 14 2009 Exentra Transport Solutions Ltd Page 8 How to smartanalysis v3 user sma rta na lysis manual Business Intelligence for Transport How to quickly view data for all vehicles at a depot On the smart menu click Calendar Vehicle Depot View and you will see a screen like below ysmartanalysis Business Intelligence for Transport demodtco 5 my suBscRIPTIONS Gy my account 3 amp 10cour Home Reports Calendar Digital Tachograph gt Calendar gt Vehicle gt Depot View Daily Record Types Depot Test Company Chippenham z NT digital Vehicle Type All v Vehicle Status Active v en i B m analogue Date 30 01 2006 mM 67 Days 14 Days ae infringement 1 or more iMBCDEESHIJKLMNOPORSIUNVYSYM YZ aa Jan 06 Feb 06 Registration Type Status Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun w UM 1 2 3 4 5 6 7 8 9 i di D AASABBB Owned Y CJ EB UB ABC123 Owned Y fA BCDEEGHIJJKLMNOPORSIUSNYFf SYM xXYz AI This is exactly the same as the driver calendar view but for vehicles at the depot Click on a particular letter to see vehicles with registration numbers starting with that letter or click ALL to show all vehicles at that depot 02009 Exentra Transport Solutions Ltd Page 9 ey S m Q rt a a q ly S S How to smartanalysis ei Business
10. amp smartanalysis Business Intelligence for Transpo How to user manual 02009 Exentra Transport Solutions Ltd amp smartanalysis Business Intelligence Tor Transport How to How to login to smartanalysis for the first time How to navigate and find your way around smartanalysis Main menu Smart menu How to How to How to How to How to How to How to How to How to How to How to How to How to How to How to How to How to How to find the smartanalysis website quickly view data for all drivers at a de quickly view one months data for a dri quickly view data for all vehicles at a d print the Drivers Hours Law report run the Driver Summary report find individual tachograph chart details make reporting easy with Traffic Lights receive automated reports by e mail View and retrieve driver card data View and retrieve VU data 02009 Exentra Transport Solutions Ltd quickly view one months data for a vehicle View and print reports in smartanalysis quickly find out if your drivers are breaking the law compare the performance of your depots find out when driver cards were last downloaded find out when vehicles were last downloaded report on unaccounted distance for vehicles list all driver card details held in smartanalysis How to pot ver 00 smartanalysis amp v3 user manual Page 2 E S m Q r
11. clicking on any of the column headers To view the details of the drivers who have committed the offences for a particular depot simply click on the depot name and you will see the Driver Summary report The Depot Summary report covers legislation compliance across depots but there are other reports that examine the utilisation and productivity of drivers and vehicles across depots All of these reports allow managers to identify problem depots quickly and easily 2009 Exentra Transport Solutions Ltd Page 18 amp smartanalysis Business Intelligence for Transport How to run the Driver Summary report Choose View Reports from the Report menu and select Driver Summary The following screen is then displayed gt MY SUBSCRIPTIONS amp MY ACCOUNT How to smartanalysis v3 user manual E LOGOUT Home Reports Calendar Digital Tachograph gt Reports gt View Reports Report Depot ID Driver Type Drivers List Report Period start Date End Date Message Type Columns To Display Display Zero Columns Display Drivers With Zeroges Sort Column Sort Order Group By Driver Summary lt All Depots All lt All Drivers Between Dates Daily rest interrupted by ferry Insuficient rest Failure to compensate reduction s in daily rest Insufficient break before duty after 4 5 hrs driving Insufficient break before duty after 4hrs driving PSV Less than 45 hrs week
12. driving with 0 mins break taken Chart Details 1411 2005 Accumulated driving limit of 4 30 hrs exceeded at 02 57 between 22 06 and 04 27 6 01 driving with 0 mins break taken 11 May 2009 10 22 Page 1 of 1 amp smartanalysis Then click on Chart Details to show the data for that day 02009 Exentra Transport Solutions Ltd Page 20 oy S m d rta 1 Cl lysi E How to smartanalysis Mei Business Intelligence Tor Transport ld 4 i ofi Fi 100 Find Next Select a format Export 3 Tachograph Record Details exentra Company Test Company Depot Chippenham Driver DRIVERE Vehicle NUSSJEJ Driving Date 12 11 2005 Top Speed 0 Max Speed 0 Start Location Base Finish Location Base Odo Finish TOUT Odo Start 234 Odo Diff 473 Record Ho 0 Stylus Distance 473 Fuel 0 Ferry Crossing No Double Manned No Date Added 06 06 2006 User ID DrTCO Comments Journey Type Goods Vehicle EC Total Spread 07 27 Total Driving 06 55 Total Duty 00 21 Total Rest 00 07 Faults Advisories Activity Start Time Finish Time Duration A 12 53 12 55 00 02 12 55 13 14 00 19 13 14 13 21 00 07 v 13 21 13 59 00 38 Y 13 59 14 06 00 07 14 06 20 08 06 02 Y 20 08 20 20 00 12 02009 Exentra Transport Solutions Ltd Page 21 ey S m Q rt a a a y S S How to smartanalysis ei Business Intelligence for Transport How to find out when driver cards were last downloaded Choose View Report
13. 11 to 20090511 20090511 0229 zip 02009 Exentra Transport Solutions Ltd Page 37 manual Business Intelligence for Transport oy S m d rta a OQ lys cH How to smartanalysis v3 user How to view and retrieve VU data If you need to retrieve your digital VU data for example to give to VOSA you can do this easily with Smartanalysis amp From the Digital Tachograph menu click on Search vehicle unit files and you should be presented with the following screen amp smartanalysis Business Intelligence for Transport demodtco 5 MY SUBSCRIPTIONS Cy Mv account C Locout Home Reports s Calendar 5 Digital Tachograph gt Digital Tachograph gt Search Vehicle Unit Files Depot Test Company Chippenham Start date Ga SE VS 04 07 2009 a End date dd mm yyyy 04 08 2009 Vehicle Refresh List Matching files Choose the depot s start date end date highlight the vehicle and click on Refresh List You should get a table with a list of matching files 20 05 2008 M 20080510 0540 BX56WWZ XLRAT7SPCOE735609 DDD 3 a i Details Tick the file s that you want and then click on Download and you will see this window 2009 Exentra Transport Solutions Ltd Page 38 ISMA rta N q lysis How to smartanalysis v3 user manual Business Intelligence for Transport Do you want to open or save this file ul Mame ham 20080111 to 20090511 20090511 0245 zip Type
14. Analysis from 01 10 2002 to 30 10 2002 Driver Name np 2319J8q yeolg Juans UIAUp sin cr eye pM DujAnp Si gt 19A0 jse1 Apjoom jew Jed se uayo eDvioAg Syea1q juam nsur Baw a mmus 4 9 ummen 9 lel al Spe jo Joquinyy The report can be sorted in a different order by clicking on any of the column headers To view the details of the offences found for a particular driver simply click on the drivers name and you will see a detailed list w Detailed Infringement Messages for Driver exentra Company Test Company Depot Birmingham Period Between Dates Analysis from 01 10 2002 to 30 10 2002 Driver Name Driver S ving bate Meses Accumulated driving limit of 4 30 hrs exceeded at 08 26 between 03 18 and 09 36 5 18 driving with 16 mins break taken Accumulated driving limit of 4 30 hrs exceeded at 10 08 between 03 16 and 13 58 7 49 driving with 17 mins break taken Accumulated driving limit of 4 30 hrs exceeded at 09 14 between 03 16 and 14 22 7 49 driving with 15 mins break taken Accumulated driving limit of 4 30 hrs exceeded at 09 51 between 03 31 and 14 09 7 24 driving with 16 mins break taken Chart Details 18 10 2002 Accumulated driving limit of 4 30 hrs exceeded at 09 55 between 03 21 and 13 52 7 22 driving with 17 mins break taken Accumulated driving limit of 4 30 hrs exceeded at 08 19 between 03 15 and 09 01 5 01 driving with O mins break taken Accumu
15. Driver Card o Number of days since Last downloaded is O Number of days since Last downloaded is greater o All of the Other greater than 28 than 14 CIEN O pnivER E Employed Yes 144548 09 October 2008 1 Q BROWN ANDREW Employed Yes 246619 09 October 2008 1 HEATH PAUL Employed Yes 230341 26 September 2008 14 FISHER STEPHEN MARK Employed Yes 228384 09 June 2008 123 Q SMITH TOMMY Employed Yes 116085 17 January 2008 267 BRECON GRAHAM Employed Yes 118699 16 November 2006 694 In the above example drivers who last downloaded more than 28 days ago are shown in red drivers who downloaded more than 14 days ago would be shown in yellow and drivers who downloaded less than 14 days ago would be shown in green 2009 Exentra Transport Solutions Ltd Page 32 oy S m d rta 1 C lysi E How to smartanalysis Mei Business Intelligence Tor Transport Below is an example of what the VU Download Submission report looks like with traffic lights added c DTCO VU Download Submission exentra Company Test Logistics Depot Glasgow Display Vehicle Status ALL Sort By Days Since Last Download in ascending order Group by Depots This report shows All Digital Tachograph Vehicles that have been downloaded on or after 3rd August 2007 Number of days since Last downloaded is Number of days since Last downloaded is greater Q All of the Other greater than 56 than 42 Registration Vehicle Depot Date Of Last Download Days Since Status La
16. How to smartanalysis v3 user manual amp smartanalysis Business Intelligence Tor Transport gt Reports gt View Reports gt Report Change criteria for this report View a different report l4 34 1i of 25 bh bi 100 Select a format c Find Next sS cd DTCO VU Unaccounted Distance Report Export exentra Company Test Company Period Between Dates Analysis from 11 01 2007 to 11 01 2008 Display No VU Info False Vehicles Only with Unaccounted Distance False Driver card data not on database This report includes all unaccounted distance Ode reading at the start or end of day T Driver card not withdrawn at the end of the day Vehicle BXB5B5WWZ Date of Driver Name Downloaded Depot Odo Start Odo Finish Distance Unaccounted ses km km Distance Thu 0305 DRIVER FRANK 3 Chippenham 13037 13385 348 Fri 04 05 DRIVER FRANK Chippenham 13305 13565 180 Sat 05 05 Vehicle Mot Used Sun 06 05 SMTH JOHN Chippenham 13555 13544 T9 Mon 07 05 Vehicle Not Used Tue 08 05 DRIVER ANDY 3 Chippenham 13544 13845 202 Wed 05 05 X SMITH JOHN x Chippenham 13846 13800 54 Thu 10 05 Vehicle Driven Without Card 112 Thu 10 05 SMITH JOHN Chippenham 14012 14158 145 Fri 11 05 DRIMER FRANK Chippenham 14158 14408 250 Sat 12 05 Vehicle Hot Used Sun 13 05 Vehicle Not Used Above is an example of what the report should look like Unaccounted distance will be highlighted in red to m
17. Intelligence for Transport How to quickly view one months data for a vehicle On the smart menu click Calendar Vehicle Vehicle Month View You will then see a screen like this MY SUBSCRIPTIONS Cj wv accounr C gt Locout Home Reports Calendar Digital Tachograph gt Calendar gt Vehicle gt Vehicle Month View Daily Record Types Depot Test Company Chippenham si Vehicle Status A i Vehicle Type A EJ digital Vehicles AASBBB ae Q analogue aie infringement 1 or more Refresh ac EM MEME amp ox February 2006 gt H Mon Tue Wed Thu Fri Sat Sun 30 31 1 2 3 E 4 5 00 50 Y 01 08 6 E E g 9 10 11 12 056 00 22 00 20 Y 14 29 T 09 27 13 14 15 16 17 E18 18 02 46 01 55 20 21 m 23 854 25 26 08 O 00 03 o 01 457 00 45 27 28 B1 2 00 08 01 40 In the same way as the driver month view this shows data in a monthly format for any particular vehicle As before any infringements will be highlighted in pink on that day 02009 Exentra Transport Solutions Ltd Page 10 Business Intelligence for Transport oy S mM a rta N e lys S How to smartanalysis How to view and print reports in smartanalysis In smartanalysis the process to view a report is the same for every report the only difference is that each report has its own parameters To view reports choose View Reports from the Report menu The following screen is then displayed
18. SSJEJ 226 176 50 14 13 14 13 17 44 19 08 01 06 02 13 00 12 03 31 01 06 Sat 12 11 NUSSJEJ TUT 234 473 12 53 12 55 20 20 16 33 06 59 00 21 00 07 7 27 08 05 Sun 13 11 NUS5JEJ 822 TUT 122 13 48 13 48 00 00 02 40 01 46 05 46 10 45 WEEKLY TOTALS 645 35 42 10 45 04 20 06 05 10 58 Infringements Sat 12 11 Accumulated driving limit of 4 30 hrs exceeded at 17 40 between 12 55 and 20 08 6 59 driving with 0 mins break taken Faults No messages found Above is an example of what the Drivers Hours Law report should look like To print the report you can either click the Print button situated at the top of the report or you can export it into PDF format and then print it from within Adobe Acrobat In order to do this use the toolbar at the top of the report Find Next Select a format Export 9 Choose Acrobat PDF file and then click on Export Find Next ETEEPETRGISTSNIIE Expot H 02009 Exentra Transport Solutions Ltd Page 14 How to smartanalysis v3 user manual amp smartanalysis Business Intelligence for Transport How to quickly find out if your drivers are breaking the law Choose View Reports from the Report menu and select Driver Summary The following screen is displayed Home Reports gt Reports gt View Reports Report Depot ID Driver Type Drivers List Report Period start Date End Date Message Type Columns To Display Display Zero Columns Display Drivers With Zeroes
19. ake it immediately visible The report also shows you who drove the vehicle on other days during the period or if it was not used at all Some drivers on the report may appear with Z after their name This indicates that they drove the vehicle on a particular day during that period but that their driver card data has not been received by Smartanalysis Some drivers may appear with a cross T after their name This indicates that they did not remove their driver card from the tachograph at the end of the day 2009 Exentra Transport Solutions Ltd Page 27 ho S m Q rt a n q y S e How to smartanalysis ei Business Intelligence for Transport How to list all driver card details held in smartanalysis Choose View Reports from the Report menu and select DTCO Driver card details The following screen is then displayed amp smartanalysis Business Intelligence demodtco for Transport MY SUBSCRIPTIONS A MY ACCOUNT m LOGOUT Home Reports Calendar ZEE Digital Tachograph gt Reports gt View Reports Report Depot ID Driver Card added Start Date Driver Card added End Date Driver Type Active Status Only List Drivers Whose Card Will Expire Within The Following Number Of Days Sort On Sort Order DTCO Driver Card Details lt All Depots All All 0 Driver Name Ascending Cancel View Report Pick which depot you want to run the report for or choose All D
20. ally generates a report when a predefined event has occurred for analogue charts only For example when tachograph charts have been analysed and uploaded to smartanalysis the fact that there is new information on the system is considered to be a key event This is because customers usually want to see the analysis results as soon as they are available In smartanalysis amp you can elect to receive certain reports when this event occurs In future more events will be defined in the system A time based subscription is one that automatically generates a report on a particular date and time For example this could be daily weekly monthly or quarterly If you require any further information regarding report subscriptions please contact your analysis bureau 02009 Exentra Transport Solutions Ltd Page 35 ho S m Q rt a n q y S e How to smartanalysis Mei Business Intelligence for Transport How to view and retrieve driver card data If you need to retrieve your digital driver data for example to give to VOSA you can do this easily with Smartanalysis amp From the Digital Tachograph menu click on Search driver card files and you should be presented with the following screen amp smartanalysis Business Intelligence for Transport demodtco MY SUBSCRIPTIONS amp my account C Locout Home Reports ZEE Calendar Digital Tachograph gt Digital Tachograph gt Search Driver Card Files Depot TestCompany Chippenham
21. e End Date Message Type Infringement Columns To Display Daily rest interrupted by ferry Insufficient rest Failure to compensate reduction s in daily rest Insufficient break before duty after 4 5 hrs driving Insufficient break before duty after 4hrs driving PSV Less than 45 hrs weekly restin a 2 week period 20070411 Less than 8 hrs daily restin 30 hrs 2 MAN Less than 9 hours daily rest in 24 hours ena SS a au Display Zero Columns False Display Depots With ESI IRIURE iu False Zeroes Sort Column Depot Name e Sort Order Ascending Cancel Choose the depot s date range message type and particular messages to report on and click on the View Report button The following screen is then displayed 2009 Exentra Transport Solutions Ltd Page 17 oy S m o rta 1 Cl lysi c How to smartanalysis il Business Intelligence Tor Transport REPORTS gt VIEW REPORTS Change criteria for this report View a different report ua i Hn ofi P Pi 10096 v Find Next Select a format v Export P 2 Infringement Summary By Depot exentra Company Test Company Display Zero Columns False Depots with No Messages False Period Between Dates Analysis from 01 10 2002 to 31 12 2002 Suv Jo 1equiny Depot Name Basingstoke Birmingham Stockport Swindon 225 20 20 0 09 o ee Percentages The report can be sorted into a different order by
22. e Your account has been locked This is a smartanalysis security feature that causes your account to become locked after three unsuccessful login attempts You account is locked to prevent someone who has discovered your username from having unlimited attempts to guess your password What you should do contact your Bureau during office hours and ask them to unlock your account for you e The smartanalysis service is temporarily unavailable What you should do contact your Bureau during office hours to ask about system availability 2009 Exentra Transport Solutions Ltd Page 4 ey S m Q rt a a q ly S e How to smartanalysis Mei Business Intelligence for Transport How to navigate and find your way around smartanalysis After logging in successfully you will be shown a screen similar to this ysmartanalysis demodtco my susscrIPTIONS my account L 10cour Security Support How to Home Reports Calendar Digital Tachograph gt Home Use the quick navigation links below or choose what you want to do using the menu above REPORTS View Reports Click to choose a report Tachograph Record Search Click to search for Analogue or Digital Tachograph records Driver Calendar Click to view driver records calendar Vehicle Calendar Click to view vehicle records calendar DIGITAL TACHOGRAPH View Vehicle Unit Files Click to view digital tachograph Vehicle Unit files View Driver Card Files Click to view digital tachog
23. epots You can filter the report by entering a value in Only list drivers whose card will expire within the following number of days For example enter 90 to see any drivers whose card will expire in the next 90 days or leave it blank to show all drivers 02009 Exentra Transport Solutions Ltd Page 28 amp smartanalysis Business Intelligence Tor Transport gt Reports gt View Reports gt Report Change criteria for this report View a different report ld 4 P ofi b Fi 10095 exentra Company Test Company Display This report shows All Digital Tachograph Drivers who have downloaded their Driver Card Find Next Select a format How to smartanalysis v3 user manual a 5 Export DTCO Driver Card Details Depot Chippenham Hame Date Of Birth Card Humber Issue Date SMITH JOHN 15 August 1874 DB06347187232800 14 December BROWN FRANK 22 December 1961 DB06296167151300 24 October 2006 BISHOP SIMON JOHN 11 January 1965 DBO60T9167240500 21 March 2006 GLADMAN GRAHAM 29 January 1967 DB06184162281100 04 July 2006 DRIVER E 04 May 1955 DB05124142030400 05 May 2005 FISHER STEPHEN MARK 12 January 1971 DBO6003167263900 04 January 2006 z Until Card Expires 13 December 2011 946 30 November 2011 933 20 March 2011 67s 03 July 2011 T83 04 May 2010 358 03 January 2011 602 Expiry Date Above is an example of what the DTCO Driver Card Details report should look like It shows the personal data he
24. erlined This indicates that there are two pages of results if you click the 2 you will be shown the second page of charts found You can click the Chart Details link shown on the left of each of the charts in the list which will take you to the Chart Details page 2009 Exentra Transport Solutions Ltd Page 31 Business intelligence Tor Transport oy S m o rta n C lysi Sa How to smartanalysis bid How to make reporting easy with Traffic Lights Sometimes it can be hard to distinguish the important information that you need just by looking at the details of a report Smartanalysis amp helps you with this task by allowing you to set Traffic Light indicators on the following reports which will then allow you to easily identify the most important parts of the data The reports that can be customised in this way are e DTCO Driver Card Submission e DTCO Vehicle Download Submission e Depot Summary e Driver Summary e Driver Summary for Batch Below is an example of how the Driver Card Submission report looks with traffic lights configured As you can see it makes it easy to spot those drivers that need to do a card download The trigger point for each particular traffic light can be set to whatever value you choose DTCO Driver Card Submission exenta Company Test Logistics Depot Glasgow Driver Type All Driver Status Active Display This report shows All Digital Tachograph Drivers who have downloaded their
25. ia for this report link If you want to view a different report you can click the View a different report link 02009 Exentra Transport Solutions Ltd Page 12 Business Intelligence for Transport oy S m Q rta n e lys S How to smartanalysis ei How to print the Drivers Hours Law report Choose View Reports from the Report menu and select Driver Hours Law 1 Week Between Dates The following screen is then displayed 5E MY SUBSCRIPTIONS B my ACCOUNT L LOGOUT Reports Calendar Digital Tachograph gt Reports gt View Reports Report Drivers Hours Law 1 Week Between Dates Report Template Standard Template Depot lt All Depots Driver Type All Driver Status hae x Drivers lt All Drivers gt Report Period Between Dates Start Date End Date Display Rest Days True Jour st LAS Display Drivers With No Yan Msgs Display Exceptions True Display Working Time eo a Ca True Infringements View Report Choose the depot s driver s date range and particular messages to report on and click on the View Report button Depot Allows you to pick which depot to run the report for Driver Type Choose from Agency Casual Employed or All Drivers Driver Status Choose from Active or Inactive drivers Drivers Choose to run the report for all drivers or specific ones Report Period Between dates wil
26. ily Record Types Depot Test Company Chippenham M Driver Type All pucerse AB C digital D digital and analogue Ca analogue digital and manual Date lt 30 01 2006 Iv EJ O 7 Days 14 Days o D j Q manual entry Q analogue and manual 9 digital analogue and manual A B Ci E FG HIJKLM NO PB Sor uy w Vi Zs wi a Md SEM adh erent foh ERS TS ee MOR ck geet O 9R amp SIUNVSM X Y amp B infringement 1 or more Jan 06 Feb 06 Driver Name Type Active Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun 30 31 1 2 3 4 5 6 z 8 9 10 af 12 DRIVER E EH Y C3 E39 B ABC M EEGHIJKLMNOPORSIUN WX Yz All Here you can pick which Depot you want to see and then click on the letters A Z to choose the drivers surname that you are looking for or click ALL to see all drivers at that depot You can choose to see 7 or 14 days worth of data and you can move backwards and forwards a week using the left and right arrows either side of the calendar control 02009 Exentra Transport Solutions Ltd Page 6 oy S m a rta 1 a lys e How to smartanalysis a Business Intelligence for Transport How to quickly view one months data for a driver On the smart menu click Calendar Driver Driver Month View Home Reports 5 Calenda Digital Tachograph Depot View Vehicle This will take you to the following screen demodtco b MY SUBSCRIPTIONS Cy MY ACCOUNT Calendar Digital Tachagraph gt Calendar gt Dri
27. l allow you to pick a start date and end date For a period of time will allow you to run the report for the previous week fortnight 4 weeks month or quarter Rest Days Choose whether to show rest days on the report No Msgs Choose whether to include drivers who do not have any infringements Exceptions Choose whether to show exceptions on the report Working Time Choose whether to show working time infringements on the report 2009 Exentra Transport Solutions Ltd Page 13 How to smartanalysis v3 user EISMA rta Na lysis manual Business Intelligence for Transport b my SUBSCRIPTIONS Cy wv account gt Locout Reports Calendar SEE Digital Tachograph gt Reports gt View Reports gt Report Change criteria for this report View a different report Id 4 1i c2 P MO Selecta format v Expat A Drivers Hours Law rem Goods Vehicle EC Rules Company Test Company Depot Chippenham Period Between Dates Analysis from 10 11 2005 to 1711 2005 Display Rest Days True Drivers with No Messages True Exceptions True WTD Infringements True Driver Type All Driver Status Active Driver DRIVER E Week Start 07 11 2005 Week End 13 11 2005 Date Reg Odo Odo Odo Diff Start Of Drive End Of Daily Daily Other Total Total Total Finish Start Duty Start Duty Rest Drive Work Break Shift Fort Time Time Drive Mon 0741 Rest Assumed Tue 08 11 Rest Assumed Wed 09 11 Rest Assumed Thu 10 11 Rest Assumed Fri 11 11 NU
28. lated driving limit of 4 30 hrs exceeded at 09 28 between 03 25 and 13 55 8 10 driving with 36 mins break taken Accumulated driving limit of 4 30 hrs exceeded at 09 27 between 03 17 and 13 33 7 29 driving with 15 mins break taken Accumulated driving limit of 4 30 hrs exceeded at 09 55 between 03 23 and 13 49 7 35 driving with 19 mins break taken Accumulated driving limit of 4 30 hrs exceeded at 09 32 between 03 13 and 10 37 5 17 driving with 34 mins break taken Accumulated driving limit of 4 30 hrs exceeded at 09 41 between 03 13 and 13 29 7 17 driving with 16 mins break taken Accumulated driving limit of 4 30 hrs exceeded at 09 18 between 03 11 and 13 08 7 14 driving with 36 mins break taken If you click on the Chart Details link against a particular item you will see all the details that have been captured for a chart during the analysis process 02009 Exentra Transport Solutions Ltd Page 16 oy S m Q rta 1 a lys S How to smartanalysis v3 user manual Business Intelligence for Transport How to compare the performance of your depots Choose View Reports from the Report menu and select Depot Summary The following screen is then displayed demodtco 5 MY SUBSCRIPTIONS Cy my account 9 Locout Home Reports Calendar Digital Tachograph gt Reports gt View Reports Report Depot Summary Depots lt All Depots gt Test Company Chippenham Report Period Between Dates Start Dat
29. ld on the drivers card such as date of birth issue date expiry date and the number of days remaining until the card expires You can click on Days until card expires to sort the report by this column which will allow you to identify which cards are going to expire next 2009 Exentra Transport Solutions Ltd Page 29 ho S m Q rt a a e y S S How to smartanalysis ei Business Intelligence for Transport How to find individual tachograph chart details Choose Tachograph Record Search from the Report menu The following screen is displayed amp smartanalysis Business Intelligence for Transport dernodtco 5 MY SUBSCRIPTIONS e MY ACCOUNT LOGOUT Reports o Calendar Digital Tachograph gt Reports gt Tachograph Record Search Depot Test Company Chippenham Driver Status All x Start date dd mm yyyy End date dd mm yyvy Drivers Vehicles Notice that the Test Company Chippenham depot has already been selected and a list of drivers and vehicles for that depot is shown You can search for tachograph charts details by driver vehicle and or date range The Clear button clears any items that you have selected in the lists The Submit button starts the chart search for the criteria that you have entered On the screen shown search criteria have already been entered When the Submit button is clicked smartanalysis amp will search for charts as foll
30. ly rest in a 2 week period 200 0411 Less than 6 hrs daily rest in 30 hrs 2 MAN Less than 9 hours daily rest in 24 hours False False Driver Name Ascending Depot Cancel Choose the depot s driver s date range and message type In the Columns To Display box choose the particular messages to report on to select more than one hold down Ctrl while clicking on the next item Finally click on the View Report button The following screen is then displayed 2009 Exentra Transport Solutions Ltd Page 19 oy S m q rta a C lys cH How to smartanalysis _ Business Intelligence for Transport demodtco my SUBSCRIPTIONS my account 3 amp 10cour Home Reports Calendar Digital Tachograph gt Reports gt View Reports gt Report Change criteria for this report View a different report iq 4 1 joft gt Di Select a format v Export B Infringement Summary By Driver exentra Company Test Company Depot Chippenham Period Between Dates Analysis from 01 01 2005 to 04 08 2007 Display Zero Columns False Drivers with No Messages False Group By Depot Driver Type Employed 04 August 2009 13 24 Page 1 of 1 amp smartanalysis Click on the driver s name to show the details of any infringements reported Driver Name DRIVERE ring ote Message Descrpton Chart Details 12 11 2005 Accumulated driving limit of 4 30 hrs exceeded at 17 40 between 12 55 and 20 08 6 59
31. ows e For the Test Company Chippenham depot e forall dates e for the driver Driver A e for any vehicles none is selected 2009 Exentra Transport Solutions Ltd Page 30 oy S m d rta 1 c lysi E How to smartanalysis bei Business Intelligence Tor Transport When submit is clicked the search results will look like this Charts matching search criteria Chart Dri K1235 AE 2002 11 01 j 13 Of 11 1656 Da AW any etails ee Dri i K1z23 AE ZOO02 11 04 J 5 D0 16 30 3251 30 20859 Dase Ba Chart C i E oi jj jc E 1 i C E E CE CI s fan il LE L rani le l2 10 2 2232500 o22cOD gt Dd D dg chart EUR z z IUS AE i Driver A K123 AE 0027 11 19 5 40 18 30 354439 54544 Base Base Chart Driver amp 3 AR 2002 1 a 5 45 17 45 Codd 7L 24r Base pase Details chart Driver A K123 ABC 2002 11 12 05 45 18 40 353264 35350 Pase Base Details gt Driver 23 AE 002 11 1 5 J5 50 17 10 353981 354156 Ba sel Dri A iF J0O02 11 11 ji 1 i1B8 3tl Lh SS TU Ea Sy Details Shown here is a list of charts that match the search criteria entered The items in the list can be sorted by clicking any chat opriver A K123 ABC of the column headers To move to the next page ofitemsoc 242 Ba Details click on a page number that is displayed at the bottom of 2 the list This will show you a list of the charts found Notice at the bottom of the list there is a number 1 and 2 shown with the 2 und
32. p by Depots This report shows All Digital Tachograph Drivers who have downloaded their Driver Card SMITH FRANK Hame Driver Active Download Days Since Days Since Type Depot Last Activity Last Download Date Date DRIVER EDDY Employed Yes Chippenham 791 05 06 2007 721 14 08 2007 FISHER STEVE Employed Yes Chippenham 826 01 05 2007 721 14 08 2007 WELSH DRIVER C Agency Yes Chippenham 1154 07 06 2006 104 22 04 2009 04 August 2009 13 35 Page 1 of 1 dasma rtana lysi S The report should look something like the one above As you can see it gives you relevant information about the drivers such as the depot where they downloaded their card how many days since they last drove and how many days since they last downloaded their card 02009 Exentra Transport Solutions Ltd Page 23 manual Business Intelligence for Transport oy S m d rta 1 a lys e How to smartanalysis v3 user How to find out when vehicles were last downloaded amp smartanalysis Business Intelligence for Transport 5 MY SUBSCRIPTIONS B MY AccouNT L iocour Reports Calendar Digital Tachograph gt Reports gt View Reports Report DTCO VU Download Submission Depot ID lt All Depots Vehicle Status All Days Since Last D Download To Ignore Include Vehicles that have never been False downloaded sort On Days Since Last Download Sort Order Ascending Group By Depots Cancel Choose the depot s vehicle status whether
33. raph Driver Card files There are several elements to this screen and these are explained below Main menu The main menu looks like this demodtco D MY SUBSCRIPTIONS amp MY ACCOUNT C Locour Security Support How to This allows you to navigate around the main areas of the website The menu items speak for themselves Smart menu The smart menu is this Home Reports WE Calendar 5 Digital Tachograph Home Driver Vehicle It shows all of the smartanalysis functions that are available for you to use In this example there is a main menu item Calendar and two sub items Depending on your user type you may see more or less options on this menu Clicking on items in this menu will take you to the different areas of the Smartanalysis service This manual will guide you through these areas using a simple How to approach so we won t go into detail about all of the options here 2009 Exentra Transport Solutions Ltd Page 5 oy S m d rta 1 a lys e How to smartanalysis d Business Intelligence for Transport How to quickly view data for all drivers at a depot On the smart menu click Calendar Driver Depot View Digital Tachograph Wahi h Jehicle Driver Month View This will take you to the following screen cysmartanglysis demodtco my suBscRIPTIONS wv account gt 1ocour Home Reports Calendar Digital Tachograph gt Calendar gt Driver gt Depot View Da
34. s from the Report menu and select DTCO Driver Card Submission The following screen is then displayed amp smartanalysis Business Intelligence for Transport 5 MY SUBSCRIPTIONS Cj wv account C Locout Reports Calendar Digital Tachograph gt Reports gt View Reports Report DTCO Driver Card Submission hd Depot ID AlDepot Driver Type Alo Active Status Active Days Since Last D Download To Ignore sort On Driver Name Sort Order Ascending Group By Depots Choose the depot s driver type active status and sort order Enter a value into Days since last download to ignore for example enter 7 and drivers who did a download in the last week will not appear on the report Click on the View Report button The following screen is then displayed 02009 Exentra Transport Solutions Ltd Page 22 ho S m Q rt a a a y S S How to smartanalysis bei Business Intelligence for Transport amp smartanalysis Business Intelligence for Transport demodtco 5 MY SUBSCRIPTIONS e MY ACCOUNT C LOGOUT Home Reports Calendar Digital Tachograph gt Reports gt View Reports gt Report Change criteria for this report View a different report i4 4 jJefi b bl Select a format Export E DTCO Driver Card Submission exentra Company Test Company Depot Chippenham Display Driver Type AI Driver Status Active Sort By Driver Name in ascending order Grou
35. st Download Q x77 x Active Glasgow 15 July 2008 87 Q EX78 EXL Active Glasgow 16 April 2008 177 Q FX77 EXL Active Glasgow 14 April 2008 179 Q FM75 EXL Active Glasgow 14 April 2008 179 Q DX77 EXL Active Glasgow 14 April 2008 179 Q NX77 EXL Active Glasgow 07 January 2008 277 Q NX77 EXP Active Glasgow 07 January 2008 277 Q RX77 RXL Active Glasgow 07 January 2008 277 Q NX77 EXR Active Glasgow 07 January 2008 277 As you can see the traffic lights have been configured to show depots that downloaded more than 56 days ago in red those that downloaded between 42 and 56 days would be yellow and the rest would all be green If you would like traffic lights setup on your reports then please contact Exentra or your analysis bureau Below is an example of what the driver summary report looks with traffic lights added 2009 Exentra Transport Solutions Ltd Page 33 Business Intelligence tor Transport oy S m d rta 1 c lys E How to smartanalysis Mei 2 Infringement Summary By Driver exentra Company Test Logistics Depot London Display Zero Columns False Drivers with No Messages False Period Between Dates Analysis from 01 02 2004 to 14 02 2004 Driver Type All o Average Offences per Chart value is greater than or equal to 0 50 O Average Offences per Chart value is greater than or equal to 0 20 o All of the Other al GROVES JOHN WELDONJOHN WHEATLEY JOHN T e 9 a z i oggecoaaQ m
36. t a n a y S e How to smartanalysis Mei Business Intelligence for Transport How to find the smartanalysis website The smartanalysis service is accessible from any computer with an Internet connection To access the service for the first time click on the link that is contained in your welcome email You will be shown a page that looks like the following amp ysmartanalysis Business Intelligence for Transport Kelesi Security Support How to WELCOME LOGIN smartanalysis is the industry leading online analysis service that enables tachograph data and information to be stored and reports on that data to be created and Click here to login to smartanalysis accessed online in a totally secure and private environment Drivers Hours and WTD legislation compliance management Driver and Vehicle productivity comparison and trend analysis Depot comparison and trend analysis Report access online or via automated email subscriptions Multilingual support 2004 2009 Exentra Transport Solutions Ltd To access the smartanalysis service and login you can do one of two things e Click the Login link on the menu bar or e Click the click here to login to smartanalysis link Any one of these two options will take you to the login page 2009 Exentra Transport Solutions Ltd Page 3 oy S m Q rt a 1 c y S e How to smartanalysis ei Business Intelligence tor Transport How to
37. to include vehicles that have never been downloaded what to sort the report on and sort order Enter a value into Days since last download to ignore for example enter 7 and vehicles that were downloaded in the last week will not appear on the report Click on the View Report button The following screen is then displayed 2009 Exentra Transport Solutions Ltd Page 24 ho S m d rta 1 c lys e How to smartanalysis bei Business Intelligence for Transport gt Reports gt View Reports gt Report han riteria for this r View a different report i4 4 offi b Fi 100 Find Next Select a format Export 9 g Fl B DTCO VU Download Submission exentra Company Test Company Depot Chippenham Display Vehicle Status ALL Sort By Days Since Last Download in ascending order Group by Depots Do not include vehicles that have never been down i This report shows All Digital Tachograph Vehicles that have been downloaded on or after 3rd August 2007 Download Download EX59 EXA Owned Yes Chippenham 14 04 2009 34 EX15 EXX Owned Yes Chippenham 04 06 2008 348 EX15 EAX Owned Yes Chippenham 20 05 2008 363 EXBS EXT Owned Yes Chippenham 20 05 2008 363 EX88 EXT Owned Yes Chippenham 28 04 2008 385 EX99 EXT Owned Yes Chippenham 12 03 2008 432 EXB88 EXA Owned Yes Chippenham 29 02 2008 444 EX7T EXA Owned Yes Chippenham 01 10 2007 595 EX55 EXA Owned Yes Chippenham 14 08 2007 643 18 May 2009 16 30 Page 1 of 1 e smartanalysis
38. ver gt Driver Month View Daily Record Types Depot Test Company Chippenham Driver Status All Driver Type All digital c digital and analogue Drivers fDRIVERE 7MM M analogue GD digital and manual manual entry Q analogue and manual Refresh digital analogue and manual infringement 1 or more 2009 Exentra Transport Solutions Ltd Page 7 oy S m o rta 1 C lysi c How to smartanalysis inl Business Intelligence Tor Transport As you can see this shows the data in an easy to read month by month view Use the driver drop down to choose any of the drivers at the depot to display Each day data is shown as an overview of the total driving work rest and availability during that day A day that is highlighted in pink means that there was an infringement on that day If you click on the day and expand the symbol you will be able to see the details of the infringement infringement 1 or more lt September 2007 gt gt oo Tue Wed Thu Fri Sat Sun m9 8 30 8 31 B1 m BOTTEN KEVIN CHARLES 01 09 2007 05 20 05 45 04 31 05 51 00 21 f 02 32 Y 02 44 02 01 Y 02 38 Y 00 07 Chart Records A A 7 A Registration Start Finish amp 00 45 amp 00 45 fe 00 47 amp 00 45 be J CJ DTCOOther 01 00 01 28 fin E 7 8 9 Type Message Over 4 5 hrs driving with Infringement insufficient breaks 2 14 15 16 20070411 04 58 03 35 No
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