MEDIA Distribution Cinema Selective Support eForm 2009 User Guide
Contents
1. File name Devt BE Besteo_Proesc w My Network Files of type All Files wt Once a file has been successfully attached the filename is displayed and the Attach a document button is replaced by a Delete this document button and a View this document button Attachments Detailed description of the project WORD PDF Darema emelelal a mtalcmelee seme Document Devt_BE_Bestco_ProjDesc pdf Please note your ability to view a document that you have attached is subject to the security settings on your computer Please consult your IT department if you need to change the security settings in order to view an attached document This phenomenon does not affect the document itself which retains its content and integrity Page 15 of 22 Version 1 7 Validation of your eForm The Validate Form button appears at the bottom right of every page of the form Validate form Clicking the button validates the whole form not just the page you are on It is recommended that you do not validate your form until you have finished completing it as validation slightly alters the look of the form It also uses up computer memory so it is best not to validate if you know that you still have a significant number of mandatory fields to complete When you are ready click on the button and various checks will be automatically performed to ascertain whether your form is ready for submission For example the validation will verify that2. Please consult the Guidelines for details of how to submit the paper version of your eForm 9 Printing your eForm The eForm can be printed using Adobe Reader s standard menu driven print function The Print button is found on the tool bar or the Print menu can be selected from the File menu 10 How to obtain technical assistance eForm HelpDesk If this User Guide does not provide answers to all of the technical questions or problems you encounter in completing the application form a telephone and email HelpDesk service is available to assist you further eForm HelpDesk 32 229 90705 eacea external helpdesk ec europa eu Monday to Friday excluding public holidays 09 30 to 12 30 and 14 00 to 16 30 CET CEST Please note that where the deadline for submission of applications falls on a weekend or Belgian public holiday no HelpDesk support will be available Page 21 of 22 Version 1 You may also visit the Agency s dedicated eForm webpage which contains the latest versions of all published forms along with a Test eForm and other items of information http eacea ec europa eu eforms index_en php Non technical assistance If you require assistance with a query or problem that is not technical in nature please do not contact the eForm External Helpdesk The External Helpdesk team are only authorised and trained to help applicants who are encountering technical problems Please refer instead to the funding opportuniti
3. Version 1 A EAC Education and Culture DG dg a dae MEDIA eForm Technical User Guide How to complete amp submit the eForm MEDIA 2007 2007 2013 Programme of support for the European audiovisual sector Project Development Deadlines Deadlines for submission Applications 2010 2011 Single Project 29 1 1 2010 Slate Funding 12 00 midday CET Slate Funding 2nd stage 11 04 2011 Interactive Work 12 00 midday CEST eForm Technical Helpdesk Contact Details Availability 09 30 to 12 30 Tel 32 229 90705 and Email eacea external helpdesk ec europa eu 14 00 to 16 30 CET CEST Monday to Friday Version 1 15 10 2010 Page 1 of 22 Version 1 Table of Contents e o O E pe trmte re tern E one arn NET renee 3 2 Technical Requirements amp Considerations sisiane ennaii aa e EnO REGAS 3 3 The Online Application Process OVerview eeessssssseccrresssssssccrresssssssecrressssseceressssss 5 A NV OTA Wy UE EFON ee TA 5 4 7 Download theeForm rom LACEA rowers i A ET EES 5 4 2 Adobe Acrobat Reader a brief introduction to some key features of the pdf fOrm 00606 5 AS CEO COMPIE ON er a AERE E EO EO 7 4 4 Mandatory optional and calculated field Surenen A E S AD SAVING VOUT SOT wissen TE cae auecnad st aie as bata O aan Ms stg Sola ein hues cael 9 40 Emerne Datesand INVINDETS iriiria an E E a A a te aeaassiatatenaametoase 9 4 7 Using the Add and Delete buttons eForm tables oi
4. all mandatory fields have been completed and that all the mandatory attachments are present If there are any errors present the total number of them will be listed on the last page of your form If there are any budget or attachment errors these will be itemised separately in the same list Suthmit this farm 000000000 Submission number Number of mandatory field s not filled in 86 Description of the project has not been attached The budget tables have not been attached The errors themselves will be highlighted in pink In the example that follows the mandatory field Summary of the project has not been completed C 2 Summary of the project Page 16 of 22 Version 1 When you validate an additional button the Go to next error button appears next to the Validate form button Use this button to jump from error to error in your form The function starts with the error nearest the top of the form i e nearest to Page 1 and descends the form moving to the next error with each click Please note the following e When you fix the errors that are highlighted the Errors list is not dynamically updated It is only updated i e refreshed when you perform another validation e The Go to next error function works best when you fix errors one by one following the top to bottom sequence used by the Go to next error button If you fix errors out of sequence e g fix an error further down the f
5. e g the list of shareholders in Part D 1 Whenever you need to insert a new blank field or add rows to a table you will do this by using the Add buttons These buttons are coloured green Click on them to add the desired new field or table row Programme or initiative Reference number Beneficiary Organisation Title of the Project Click here to Add a programme add a new TOW Click here to delete a row ame or initiative Reference number Beneficiary ea Title ors Ng Add a programme Once you have added a field or row the delete facility an orange coloured button containing an x appears so that you can delete the field block of fields or table row concerned and its contents Please note some tables are optional but contain fields that are mandatory once a row has been added An example of this can be seen in the screenshot immediately above Part B 3 table 1 Page 9 of 22 Version 1 4 8 Formatting If you enter formatted content into the form e g through copy and paste from other document sources the eForm will strip off the formatting and plain text only will be pasted into the form Please do not copy bullet points into your form The formatting of some bullets can trigger the requirement to download add ons to your Adobe Reader software so that it can handle those bullets 4 9 Character Limits The free text fields in the eForm have character limits that restrict the
6. field remains incomplete the eForm will not validate successfully and it will not be possible to submit your form Country Region z Internet address Once you have activated the highlighting you can click the purple EE button again to remove the Document message bar and maximise the display of your form Page 8 of 22 Version 1 4 5 Saving your form To save your form click on the Save button on the toolbar or select Save from the File menu or press CTRL and S File Edit View Document Tools Window Help Bme ea oops FE gf Please ensure that you save your form on a regular basis If you encounter a problem in your local computing environment and your form or your computer crashes the Adobe Reader auto recovery function will only restore your form to the point of the most recent save 4 6 Entering Dates and Numbers Please respect the following rules when entering dates and numbers on the form Re Example Numbers For monetary and percentage values decimal commas and values are permitted All other numbers are whole numbers only All date fields are in the format dd mm yyyy 01 10 2011 for 1st October 2011 Telephone numbers No rules this is a free text field but please provide the country code 4 7 Using the Add and Delete buttons eForm tables Some fields or groups blocks of fields are required to be completed more than once allowing you to build up a table of information
7. 1 paper copy by post as part of the application package Please note the application package for the paper copy has additional annexes that are not part of the online submission Please ensure that your paper copy includes all requested documents For details of these please follow the relevant links from the Project development webpage http ec europa eu culture media programme producer develop index_en htm The purpose of this document is to provide guidance on the technical aspects of completing and submitting the eForm It does not replace the Guidelines which must be read and consulted by applicants for all guidance on the content of the application form the application procedure and the rules that must be respected The Guidelines for each Action can also be found by following the relevant links from the Project development webpage cited above Please note that the terms eForm form application form and online application form are used interchangeably throughout this guide You are strongly advised not to leave the preparation and submission of your application form until the last days before the deadline for applications Please read all of this User Guide before beginning your application 2 Technical Requirements amp Considerations The application form is an interactive PDF form that requires Adobe Reader software to be installed on your computer for you to be able to complete and submit it The retr
8. LO Name of distributor Name of distributor eee 5D Please specify o S 2 OR 00 P00 T o 0 o 0 o 800 Distribution territories 8 Selection at Festivals Gfany SO Delivery platform SO rs ee 0 100 0 Please Distribution territories Selection at Festivals 1f any Delivery platform Prizes if any Title of the audiovisual related work of the audiovisual related work Production company of the audiovisual related work Project title Specify which training has been followed Page 11 of 22 Version 1 5 Guidance for specific Parts of the form 5 1 Cover Page Important Fill in the fields of the Cover Page first Please ensure that you complete all the fields of the Cover Page page 1 before going on to complete the rest of the form This is because the selections that you make dictate how the rest of the form appears and behaves If after filling in parts of your form you change your choice of Action Sub action or even just re select the same Action Sub action from the dropdown menu you will lose data that you have entered elsewhere in the form Deadline for submission Please make sure that you select a deadline that has not expired passed i e you must choose a deadline in the future If you choose an expired deadline it will not be possible for you to submit your form Moreover if you have selected an expired deadline and have started the submission operation see Sect
9. O NOT USE The eForm has its own attach facility Adobe Help for common features Navigation panel on the left hand side of the screen Page 5 of 22 Version 1 Toolbar From the Tools menu you can customise your toolbar e g you can add the Save button if it is not already displayed There are also various display and navigation options that you can add File Edit SBA e e fn Eg fe H View Document Tools Window Help Toolbar More Tools CI GA copy File Toolbar Seapen iprint a Save C attach a File F Di search Email Start Meeting Find Toolbar Measuring Toolbar Object Data Toolbar Page Display Toolbar a Scrolling Pages One Full Page F Single Page Continuous L A Single Page L LEl Two up Two Lp Continuous LI Ofu Screen Mode F E lRotate Counterclockwise L P Rotate Clockwise O n a i Customise toolbar selection menu partial view WM KHOR Explained here are some of the commonly used display and navigation options Fit form to width of screen and scroll across page boundaries ik Tools Window Help Turn on Page View 1 whole page displayed ata time Zoom Out enlarge image size Move forward 1 page reduce image size Page 6 of 22 Version 1 Page Thumbnails If you activate the Page Thum
10. amount of text you can enter These limits include both characters AND spaces If you try to enter more characters than the limit allows the form will simply restrict the text to the predefined limit Many word processing packages have a count tool that may help you respect the limits For other fields please consult the following table Fulsane others Pe Full name of the organisation in Latin characters A a r E Town S Town OE concerned O E OC U O O i 35 g E Programme concemed S S O Title of project S U O Please specify o S Treatment script language of the submitted version f 100 Production language o o Oo Author s S S O Author sy Game play designer S o oOo Director E C Director Project Leader S o Oo Other key members of the creative team Name f 10 Other key members of the creative team Please specify if role is other 62 Countries intended for possible coproduction f 10 URL address to view supporting material if applicable 100 e E a Page 10 of 22 Version 1 Pied sisi Character Limit Author s of the existing work literary audiovisual comic strip work etc Title of the Title of the existing work 0 work Name of Shareholder Nationality of Shareholder Main activity if legal person Name oo aieas ee _ O io D O 6 Main activity if legal person FO Name O OO a O Tideofthe work 0 Financing plan Partner Name o oo ooo o OO Personal experience of Name F
11. ange the filename of your eForm You must keep the same filename that the file had when you began the submission operation Click Yes when you are asked if you want to replace the existing file CrBocuments and Settings UseriDesktop Documents For grant application My application pdf a The file already exists i Replace existing file 8 2 Submission Depending upon your security settings the following pop up window may now appear Security Warning The document is trying bo connect to http eacea ec europa euw Sah LReceiverax services SaMLReceiveraxl wsdl IF you trust the site choose Allow IF you do not trust the site choose Block Page 19 of 22 Version 1 If the window appears click on the Allow button in order to proceed with the submission When the submission is complete you will see a pop up message similar to the one that follows Warning Javascript Window Successtul Submission Message i Details of the result Success Your submission number is Db 516155 MED 1 2011 1 BG MEDI4E DEV ANI Please SVE and PRINT the application Form before closing it Click OK 8 3 The mandatory save AFTER submission When you click OK the form triggers another Save As operation This is so that you cannot mistakenly close the form without saving and so lose the submission number Once again you will see the classic Save As window appear Save As Recent F Desktop Example screenshot S T
12. bnails option a new panel is opened up on the left hand side of the screen It contains miniature previews thumbnails of each page Lic we yicvw ZULUGI IL Ly yyy Ucp i gt Bie o 2 4 ee fa if EJ Pages EAG A Education Audiovisual amp Culture Executare Agency Form version 0 46 EN Adobe Reader version e Use the thumbnails to Part A Identification of jump to different in the project areas of the form e A frame outlined A 1 Organisation in red indicates Full name of the organisation where you are in Full name of the organisation in Latin the document characters if applicable Red frame indicating your location e Right click on the panel to access VAT number options to enlarge or reduce the thumbnails Acronym Registration number Registered address Street Zoom in Zoom out To rapidly zoom in or out press CTRL on your keyboard and move the scroll wheel on your mouse Scroll up to zoom out increasing the size of the image Scroll down to zoom in decreasing the size of the image 4 3 eForm completion The eForm is an interactive PDF form that contains form fields that are either selected from a restricted list or filled in using free text Click inside a text field to enter data Click to select options from e g dropdown lists and radio buttons Press Tab to move forward one field or Shift Tab to move backward one field Poi
13. ccccccccccccccccssseccccceeseeseeeeceaeeseeeeeaaeaeeeseesaaaasees 9 AS FOMATO oaro EEE NTE EA A S 10 LO CIA TCT IU eee E a 10 5 Guidance lor specifie Parts of the TOM iesretodi cennin Miata ce ees ie 12 ILF COTTI Cea EEE a A E tad raacemeeadaat 12 5 2 PartA Identification of the applicant and other organisations participating in the project 12 Do Ta Cs DETO Ne PIO CCL sorea E icone AA net teaesnalouiaenaes 12 IA Pre T CIMC A COPA N a E AAEN N EAN oe 13 5 5 Part E Project implementation award criterid o0naeennnnnnnnnsenenssssseenssssserssssseressssereress 13 6 Attaching Documents to your eForm eeeessssssseeeeresssssssccrerssssssecceeessssseceeessssssseeeeessssss 14 vahndatomor your CE OFM enresn 16 S J SUDMISSION OF your CFOM kinsars E 18 6 1 The mandatory save BEFORE submission oeeesssnsnnnnennsessseeersssssssscerrssssssscceessssssseceeesssssseceee IS O2 HSULOIILUS SELON cor ae hatin cons a siees Aadiddshy ta taterice Wines anda aeucaneube end eseatanaeacee 19 6 3 The mandatory save AFTER submission sidorna aaa aaa aiaa 20 9 PLIES youre Fonn eccone E a E 21 10 How to obtain technical assistance eForm HelpDesk 1 0 0 0 eecccccccccceesseeeeeeeeeeeeeeaas 21 Page 2 of 22 Version 1 1 Introduction Grant applications for development support from the MEDIA Programme must be made electronically using the eForm and this online submission is considered to be the master copy Applicants must also send
14. datory Our project has more than one coordinator What should I do What is the minimum maximum number of partners that is allowed What documents are required for the paper My form freezes crashes backup and where do I send it My form is working slowly I need more characters for my answer My form won t validate What do you mean by the term acronym Where are the templates for the attachments and My form won t submit a additional documents Hike heres bioiamhetom What should I enter in the form for my project start and end dates I can t delete a table row that I have entered Page 22 of 22
15. es webpage of the programme action that you are applying for On this webpage you will find details of how to obtain non technical assistance e g assistance with questions on e the content of the eForm e the application process including instructions for providing the backup copy e the rules of the programme Call that you are applying for Generally speaking the funding opportunity webpage will include the mailbox address of the Operational Unit that is responsible for the programme action that you are applying for The page will also contain documentation that may already provide an answer to your non technical question e g a Programme Guide or Guidelines document or a link to an in country Helpdesk which can help you If you cannot find the answer to your question please contact the mailbox of the Operational Unit cited on the funding opportunities webpage The following table provides some examples of technical and non technical questions Non technical Questions handled by an in country MEDIA Desk or handled by the External Helpdesk by the Operational Unit Technical Questions ean tdowiload the tormi What is required to be entered for the field Other Community Grants A dropdown list isn t working Why isn t country A in the dropdown list I can t attach my budget form or l l I need help with completing my budget form other annexe attachment How does the synchronisation of fields work Why is this field man
16. for Adobe Reader 1 e the minimum required specification of your computer through the following link http www adobe com uk products reader systemreqs Internet Connection amp Browser software You will require an internet connection and standard browser software to retrieve and submit the online application form Test eForm A test eForm is available on the EACEA eForm index page http eacea ec europa eu eforms index_en php The form contains a small number of questions and functions It has been designed to help applicants understand how the main fields in the eForm work and also to ensure that their own software and internet connection allow an application form to be submitted It is NOT mandatory to use this form it is provided as a help tool for applicants who are using electronic submission for the first time Page 4 of 22 Version 1 3 The Online Application Process Overview G You download the eForm from the agency website saving it to your own computer or local network drive Do not try to fill in the form directly on the website The form can only be filled in once you have saved it to your local computing environment i You complete the eForm on your own computer You do not need to be connected to the internet for this and no connection to the EACEA website or any Commission server is required Completion of the form includes the attachment of the annexes ii You validate the form on your own comp
17. ieval and submission of the form are online activities but completion of the form and its validation are offline activities This is explained in more detail in the process overview below Adobe Reader The minimum version i e lowest version of Adobe Reader that you must have installed on your computer is version 8 1 5 You may also use a higher version than this e g 8 2 9 0 9 1 etc If you have a lower version than 8 1 5 you will not be able to complete and submit the eForm Follow the link below to be directed to Adobe s website to download the software free of charge or to upgrade your existing copy of the software If you do not have administrator rights on your computer this activity may require the intervention of your IT department You will need to specify your operating system before the download can commence http get adobe com reader otherversions Please note that there are several steps to installing version 8 1 5 You will first need to install 8 1 3 You will then need to use the Check for Updates function from the Adobe Reader Help menu and this will give you the opportunity to download and install the add on updates 8 1 4 and 8 1 5 If you are using Adobe Acrobat Standard or Adobe Acrobat Professional the version must likewise be 8 1 5 or higher Page 3 of 22 Version 1 The screenshots in this User Guide are based on version 8 1 5 of Adobe Reader You can check the system requirements
18. ion 8 of this guide you will no longer be able to change your selected deadline as the form will be locked You will be obliged to start a new form 5 2 Part A Identification of the applicant and other organisations participating in the project e The field Internet address in Part A 1 relates to the organisation s website address e The Registered address you enter in Part A 1 is automatically copied to Parts A 2 and A 3 Check the relevant checkbox in order to write different address details in Parts A 2 or A 3 e Please ensure you have filled in all the Applicant Organisation details before going on to complete the rest of the form This is because the forms adapts according to the Country value that you have selected 5 3 Part C Description of the project The number of projects required to be recorded varies according to the Action and Sub action you selected on the Cover Page Where there is a minimum number of projects associated with an Action and Sub action the form automatically generates all the necessary project fields for you to complete If you subsequently add further projects where this is applicable and then decide to delete one of them the form automatically re numbers the remaining projects so that the numbering remains sequential Slate Funding Slate Funding 2nd stage applications ONLY The fields C 1 C 2 and C 3 are repeated for every project that you record in Part C of the form Moreover fo
19. nt and click with the mouse to select a specific field Please note that when you use the tab facility the tab doesn t just land on modifiable form fields it also lands on the various buttons that appear in the form In order to reach the next field that you wish to complete simply continue tabbing until the cursor point arrives in the desired field Page 7 of 22 Version 1 4 4 Mandatory optional and calculated fields Nationality of Field label is Shareholder Mandatory accompanied by an Telephone 1 Please specify if role is other j i Telephone 2 Optional Field label has no asterisk tiiis Be Calculated Field contains diagonal automatically grey lines Deadline for submission 29 11 2010 How to highlight mandatory fields Click on the purple button E in the navigation panel and this will activate the Document message bar which incorporates the Highlight Fields feature Click on the Highlight Fields button and all mandatory and optional fields will gain highlighting that makes them easier to identify and easier to differentiate from one another Hohiom Fields gt k Mandatory fields red border and a light blue background Optional fields light blue background and a black border when you hover the cursor over them Unhighlighted fields Highlighted fields Internet address Telephone 1 Telephone 2 rd hone 1 Telephone 2 Please note if any mandatory
20. orm the Go to next error function will still follow the original sequence of errors reported by the validation e If you have fixed errors out of sequence you are recommended to perform a fresh validation so that the errors you have fixed are removed from the sequence and you would then start again from the error nearest the top of the form e If you prefer you can simply do a visual search for the pink errors in your form If you do this it is recommended that you first turn off the highlighting for mandatory fields see Section 4 4 You may find the thumbnail view a useful aid to quickly detecting the pink highlighted fields see Section 4 2 Whichever method you use fix the errors that are present and validate your form again If all errors have been resolved you will see the following pop up message Warning JavaScript Window The Form is valid For submission Until your form validates successfully the Submit button is disabled and it will not be possible to submit your form The Submit button turns from grey to green when validation has been carried out successfully Page 17 of 22 Version 1 8 Submission of your eForm On the final page of the form is the Submit this form button Once your form has been successfully validated the button is enabled as confirmed by its green colour Click on this button to launch the submission 000000000 The following message will appear Warning JavaScript Window S
21. pany name_Budget xls or xIsx udget Attachment size limitation There is a limit to the total combined size of your attachments This is 5MB If you receive a message advising you that the total size of documents exceeds the maximum allowed please reduce the size of any image based document e g by reducing its resolution If your Detailed description of the project is a Microsoft Word document and contains images this may result in a large sized document This in turn could result in your attachments exceeding the 5MB limit If this happens you can reduce the size of the document by converting it from Microsoft Word to pdf format Example filename For a company called Bestco based in Belgium the budget annex would be named Devt_BE_Bestco_Budget This example filename does not include the extension details xls or xIsx Page 14 of 22 Version 1 To carry out the attach function click on the relevant Attach a document button and a window will pop up enabling you to browse locate and select the file you wish to attach Attachments Detailed description of the project WORD PDF Attach a document Development Budget EXC Attach a document Warning JavaScript Window Select a data file to import Look in CO Documents for grant application w F EF Ei D Recent 3 Click on the Open button to Desktop attach the selected file to your application My Documents My Computer
22. r each of these projects in Part C a corresponding Part E 1 E 2 and E 3 is automatically generated in the form for you to complete If you delete a project in Part C 1 C 2 C 3 of the form which becomes possible if you have recorded more than three projects the corresponding fields in Part E 1 E 2 E 3 are also deleted Single Project applications ONLY The project title you enter in Part C 1 is automatically copied to Part E 1 Page 12 of 22 Version 1 5 4 Part D Technical capacity In this Part you may be required to enter a list of projects D 2 and work items D 4 The numbering for these projects and work items is generated automatically by the form If you delete one of the items you have entered the form automatically re numbers the remaining items so that the numbering remains sequential 5 5 Part E Project implementation award criteria See section 5 3 above for details of the synchronisation between Part E and Part C of the form Page 13 of 22 Version 1 6 Attaching Documents to your eForm The following mandatory annexes which are a formal part of your grant application must be attached to your eForm e Detailed description of the project e Development Budget Please respect the following filenames and formats for your attachments Required Filename Required Format Description Devt_ISO country code_company name_ProjDesc pdf or doc or of Project docx io eae Devt_ISO country code_com
23. ubmission confirmation You are about bo submit your application This process can take some time i G7 Do you want to continue If for any reason you do not want to continue you may click No and carry out the submission at a later time The submission process will end Once you click Yes your form will be locked and it will no longer be possible to modify its content 8 1 The mandatory save BEFORE submission If you click Yes the next step of the submission process is a mandatory save The following message appears Warning JavaScript Window Saye Gefore Submission You musk now save your Form before the submission process starts Please keep the SOME FILENAME For your Form Do nok change the filename during the save When you click OK the form triggers a Save As operation You will see the classic Save As window as appears in the screenshot which follows Please note this screenshot is simply an example of the Save As window The window that you see will reflect the filename and directory name that you have been using Page 18 of 22 Version 1 Save As Save jn gt Documents for grant application Recent E Desktop Example screenshot T Type Adobe Acrobat Document hy Documents File Size 1211 KB Modified 29 09 2010 22 08 My Computer File name My_application pf T You must now perform the Save As by clicking on the Save button Very Important You must NOT ch
24. uter to ensure that it is ready for submission iv You connect to the internet and press the submit button to submit your form You do not need to be connected to the EACEA website or to any particular webpage this connection to the Agency server happens automatically The submission process includes a mandatory save both before and after the submission These save operations are instigated by the form itself This is explained in detail in section 8 v Ifthe submission is successful a submission number will be automatically generated and added to your form vi You print your form vii An email acknowledging receipt of your form is automatically sent to the email address that you entered for the contact person of the Applicant Organisation Part A 2 4 Working with the eForm 4 1 Download the eForm from EACEA A link to a read only copy of the form can be found on the on the EACEA eForm index page http eacea ec europa eu eforms index_en php Save the form to your local computer or network drive You may give it a filename of your own choosing You can now open edit save close print etc the file in the same way you would any other document you had saved or created on your own computer 4 2 Adobe Acrobat Reader a brief introduction to some key features of the pdf form Activate Page Thumbnails see below Activate the Highlight Fields facility VERY USEFUL Attach facility D
25. ype Adobe Acrobat Document hy Documents File Size 1211 KB Modified 29 09 2010 22 08 My Computer File name My_application pal vw My Network Saveastype Adobe PDF Files pdf v You must now perform the Save As by clicking on the Save button Very Important You must NOT change the filename of your eForm You must keep the same filename that the file had when you began the submission operation Page 20 of 22 Version 1 Click Yes when you are asked if you want to replace the existing file Save s P C Documents and Settings User Desktop Documents For grant application My application pdf ef The file already exists Replace existing File When you click Yes the submission number is automatically added to the Submission number box 516185 MED 1 201 1 1 BG MEDIA DEVANI Submission number It is also inserted into the footer of your form The form has also been saved and this save included the submission number Your submitted form is now locked That is to say it has been converted to a read only document changes cannot be made to it and it cannot be re submitted As part of the submission process an email message acknowledging receipt of your eForm is automatically sent to the email address you entered for the contact person of the Applicant Organisation Part A 2 As instructed by the earlier pop up message you should now print the form before closing it
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