MEDIA Distribution Cinema Selective Support eForm 2009 User Guide
Contents
1. Page View 1 whole page displayed ata time Zoom Out enlarge image size Zoom In reduce image size Move forward 1 page Page 6 of 22 Version 1 Page Thumbnails If you activate the Page Thumbnails option a new panel is opened up on the left hand side of the screen It contains miniature previews thumbnails of each page File Edit View Document Tools Window Help B A 2 8 153 kd g Find El Pages T i i ae Part A Identification of z in the project E e Use the ee thumbnails to a A 1 Organisation jump to different areas of the form Full legal name of the organisation Full name of the organisation in Latin 1 characters if applicable A frame outlined in red indicates Acronym where you are in the document VAT number Red frame ue e Right click on the indicating z Registration number panel to access your ae options to enlarge ocation 2 men Registered address or reduce the SS thumbnails _ Street Zoom in Zoom out To rapidly zoom in or out press CTRL on your keyboard and move the scroll wheel on your mouse Scroll up to zoom out increasing the size of the image Scroll down to zoom in decreasing the size of the image 4 3 eForm completion The eForm is an interactive PDF form that contains form fields that are either selected from a restricted list or fil2. mee 4 DLA A programme of the European Union eForm User Guide How to complete amp submit the eForm Call 21 2012 MEDIA Programme 2007 2013 Distribution Selective Support Deadlines Applications 2012 Deadlines for submission 30 11 2012 12 00 midday Support for the transnational distribution of 01 04 2013 European films and the networking of 12 00 midday European cinema distribution companies System of selective support 01 07 2013 12 00 midday All times are Brussels time EACEA Technical Helpdesk Contact Details Availability 08 30 to 17 30 Monday to Thursday Tel 32 229 90705 08 30 to 17 00 Email eacea helpdesk ec europa eu Fridays Excluding public holidays All times are Brussels time Version 1 3 10 2012 Version I Table of Contents Lo MVOC Ct OW sous cee srt decrease ase eee eto camel nteae ade nes toto a toes 3 2 Technical Requirements amp Considerations ccccccceeeescccccccccceesseeeecccceeesaaeeseeecceeeeeeaeeees 3 3 The Online Application Process OVerview ccccccccssssessccccccceccaaeseeeeccceeeeeaaeeeeeeeeeeeeaaas 5 A NV OF IMO Wath NCCE OPM ea atscateencatssivess a n a sods ora leenadetowatseaeensey eeu aeons 5 4 1 Download the eForm from EA CEA oscssctctereccacceia chin beresadpiaiatlegecdecelastiiatitetela eg acta ees 5 4 2 Adobe Acrobat Reader a brief introduction to some key features of the pdf form gt Bed ELONE COMP CU O
3. Required Format Declaration dis sel ISO country code company name DecHon pdf doc docx of Honour Jpg or jpeg dis sel ISO country code company name Bud Attachment size limitation There is a limit to the total combined size of your attachments This is 5MB If you receive a message advising you that the total size of documents exceeds the maximum allowed please reduce the size of the image based document e g by reducing its resolution Example filename For a company called Bestco based in Belgium the budget annex would be named dis sel BE Bestco_ Bud This example filename does not include the extension details xls or xlsx Page 13 of 22 Version I To carry out the attach function click on the relevant Attach a document button and a window will pop up enabling you to browse locate and select the file you wish to attach Attachments Declaration of Honour PDF JPG or MS Word document only PDF DOC DOCX JPG JPEG Budget Excel docume XLS XLSX Varning JavaScript Window Select a data file to import Look in Documents for grant application vi E F gt m Sample Declaration of Honour Recent Desktop My Documents Click on the Open button to attach the selected file to your g application Hy Comput File name v My Network Files of type All Files iv Once a file has been successfully attached the filename is
4. exists Replace existing file 8 2 Submission Depending upon your security settings the following pop up window may now appear Security Warning The document is trying bo connect to AEG j leacea ec europa eu SeMLReceiveraxe services SeMLReceiverrvwsd TF you trust the site choose Allow IF you do not trust the site choose Block Page 19 of 22 Version 1 If the window appears click on the Allow button in order to proceed with the submission When the submission 1s complete you will see a pop up message similar to the one that follows Warning JavaScript Window Successful Submission Message FO0365 MED 1 2015 1 BE MEDIG DISSEL i Details of the result Success Your Project Number is Please SAVE and PRINT the application Form before closing it Click OR 8 3 The mandatory save AFTER submission When you click OK the form triggers another Save As operation This is so that you cannot mistakenly close the form without saving and so lose the submission number Once again you will see the classic Save As window appear Save in O My eForm application w a EF ule T dis_ sel BE_Film Company _AppForm pdf My Recent Documents Example screenshot Type Adobe Acrobat Document hy Documents File Size 1585 KB Modified 18 02 2010 16 24 hy Computer J File name dis gel BE Film Company AopF orm pdt My Network Saveastype Adobe PDF Files pdf v You must now perfor
5. free text field but please Telephone numbers provide the country code 4 7 Formatting If you enter formatted content into the form e g through copy and paste from other document sources the eForm will strip off the formatting and plain text only will be pasted into the form Please do not copy bullet points into your form The formatting of some bullets can trigger the requirement to download add ons to your Adobe Reader software so that it can handle those bullets Page 9 of 22 Version I 4 8 Character Limits The free text fields in the eForm have character limits that restrict the amount of text you can enter These limits include both characters AND spaces If you try to enter more characters than the limit allows the form will simply restrict the text to the predefined limit Many word processing packages have a count tool that may help you respect the limits For other fields please consult the following table Part Field Character Limit Full name of the organisation Full name of the organisation in Latin characters Acronym VAT number Registration number Street Post code Town Internet address treet Role in the organisation Title of the film Script writer Sena rae rem oe Coordinator elected eT TS Distributor sma 1024 Page 10 of 22 Version I 5 Guidance for specific Parts of the form 5 1 Cover Page Important Information concerning the deadlines for submission Please be aware
6. send it My form is working slowly I need more characters for my answer My form won t validate What do you mean by the term acronym l Where are the templates for the attachments and My form won t submit a additional documents think here satus inhet What should I enter in the form for my project start and end dates Page 22 of 22 Technical Questions handled by the EACEA Technical Helpdesk I can t delete a table row that I have entered
7. the attachments 81 The mandatory save BEFORE submission If you click Yes the next step of the submission process is a mandatory save The following message appears Warning Javascript Window Saye Gefore Submission You musk now save your Form before the submission process starts Please keep the SOME FILENAME For your Form Bo not change the Filename during the save When you click OK the form triggers a Save As operation You will see the classic Save As window as appears in the screenshot which follows Please note this screenshot is simply an example of the Save As window The window that you see will reflect the filename and directory name that you have been using Page 18 of 22 Version I Save in C My eForm application i Ee m pa dis sel BE_Film Company _AppForm pdf My Recent Documents E Example screenshot Type Adobe Acrobat Document File Size 1585 KB Modified 18 02 2010 16 24 File name dis sel BE Film Company AppForm pdt MyNetwork Saveastype Adobe PDF Files pdf y You must now perform the Save As by clicking on the Save button Very Important You must NOT change the filename of your eForm You must keep the same filename that the file had when you began the submission operation Click Yes when you are asked if you want to replace the existing file Lh iMy Files My eForm applicationidis_sel_BE_Film Company _AppForm pdf LY The file already
8. M rayar Sarasa T Suda alltel clade Sel A ict Sorte tachea ernie oes 7 4 4 Mandatory optional and calculated fieldS 00000000000000000000000000000000oononnoonnnooonononoonnonnoo0roereennn 6 AI DAVNE VOUS OTIN aaee te Niet leceta A aida oontea ds ease antes Ue eeada dal aurea ES 9 AO Eene Dates ING INI CS sith tec at i telnet ead rat alien 9 BT KOMA NO are E netics ticles ais EE NRA EAE a ENO 9 LO Character E S a ce hota es a china asta ta caeels ee se 10 5 Guidance for specific Farts Or the OM racier ins nE age vs aes 11 DA EOT T A 2 E TE A E ETET EEEE TOET E OTA 11 5 2 Part A Identification of the applicant and other organisations participating in the project 11 IS LC A CION IACI ICAI ON cies wisest isch ciel ts ee Bei aes ceded 8 eddie ie a 12 Attaching Documents to your eForm cccccccccccccssssssssssssseeeececcceeeeeeeeeaaesesessseeeeeeeeeeeeees 13 V iC arION Ok your Sl OF sieo e e E E TE E acta caer ant 16 lt SUDMISSIOMOL VOUT CE OFM eiia A A 18 8 1 The mandatory save BEFORE SUDMUISSION u cccccccccccccss suse eeeee eee eceseeee ee ccee eee e nana aaa ae neesssseeeeeseeeeeas 18 SD SUP OINES SOM suse Sia na abc atu ease act ici tiea te a a T 19 3 Ihemandaltory save AFTER SUDINISSION sacs Sct acacia aera actu ales cea eau laa 20 9 Pinong youre ores oes uc eaarsa an ee 21 10 How to obtain technical assistance EACEA Technical HelpDesk 2i Page 2 of 22 Version I 1 Introduction Grant applications for t
9. d Adobe Acrobat If you are using a version of Adobe Reader or Adobe Acrobat that incorporates Enhanced Security it is possible that the enhanced security settings will block the submission of your eForm The involved versions of Adobe Reader and Adobe Acrobat are e 8 2 or any higher version 8 than this including any sub versions e g 8 2 1 8 2 2 etc e 9 3 or any higher version 9 than this and including any sub versions e g 9 3 1 9 4 2 etc e any version X including any sub versions e g 10 0 1 The disabling of the Enhanced Security is performed from the following Adobe Reader menu path Edit gt Preferences gt Security Enhanced Uncheck the box Enable Enhanced Security and click OK Once the submission has been performed you can re enable the Enhanced Security For more detailed instructions including screenshots please refer to the relevant Known Issue on the following webpage http eacea ec europa eu eforms index_en php issues Here you will also find instructions on how to leave Enhanced Security enabled but identify your eForm as a trusted item stored in a privileged location so that its submission is not blocked Internet Connection amp Browser software You will require an internet connection and standard browser software to retrieve and submit the online application form Test eForm A test eForm is available on the EACEA eForm home page http eacea ec europa eu eforms index_en php The form con
10. displayed and the Attach a document button is replaced by a Delete this document button and a View this document button Attachments Declaration of Honour PDF JPG or MS Word document only PDF DOC DOCX JPG JPEG Delete this document View this document _ Document Sample Declaration of Honour pdf Viewing attached documents prior to submission You may encounter the following information message when trying to view non PDF documents that you have attached Adobe Reader Acrobat cannot open the File attachment because your POF File attachment settings do not allow this File type to be opened Page 14 of 22 Preferences Categories Documents Full Screen General Page Display 3D Accessibility Forms Identity International Internet JavaScript Measuring 2D Measuring 3D Meeting Multimedia Multimedia Trust Online Services Reading Reviewing Search Security Spelling Trust Manager Units Version 1 If so you can change your settings to allow such documents to be opened via the following Adobe Reader menu path Edit gt Preferences gt Trust Manager Check the box Allow opening of non PDF file attachments with external applications and then click OK to confirm the setting change Trust Manager PDF File Attachmeg Allow opening of non PDF file attachments with external applications Restore the attachment types Internet Access from PDF Files outside the web browse
11. e selected from the File menu 10 How to obtain technical assistance EACEA Technical HelpDesk If this User Guide does not provide answers to all of the technical questions or problems you encounter in completing the application form a telephone and email HelpDesk service is available to assist you further EACEA Technical HelpDesk 32 229 90705 eacea helpdesk ec europa eu Monday to Thursday 08 30 to 17 30 Fridays 08 30 to 17 00 Excluding public holidays All times are Brussels time Page 21 of 22 Version I Should you experience what you believe to be a significant technical issue with the eForm it will be worth checking the website of the programme you are applying for since in the event of a general technical problem an update bulletin would be posted You may also visit the Agency s dedicated eForm webpage which contains the latest versions of all published forms along with a Test eForm and other items of information http eacea ec europa eu eforms index _en php Non technical assistance If you require assistance with a query or problem that is not technical in nature please do not contact the EACEA Technical Helpdesk This Helpdesk team are only authorised and trained to help applicants who are encountering technical problems Please refer instead to the Selective support webpage of the programme action that you are applying for On this webpage you will find details of how to obtain non technical assistance e g a
12. er when you hover the cursor over them Unhighlighted fields Highlighted fields B ad Internet address Telephone 1 Telephone 2 TT hone 1 Telephone 2 Please note if any mandatory field remains incomplete the eForm will not validate successfully and it will not be possible to submit your form Country Region z Internet address Once you have activated the highlighting you can click the purple EE button again to remove the Document message bar and maximise the display of your form Page 8 of 22 Version I 4 5 Saving your form To save your form click on the Save button on the toolbar or select Save from the Fi e menu or press CTRL and S File Edit View Document Tools Window Help 4 amp 7 ee Bar Please ensure that you save your form on a regular basis If you encounter a problem in your local computing environment and your form or your computer crashes the Adobe Reader auto recovery function will only restore your form to the point of the most recent save 4 6 Entering Dates and Numbers Please respect the following rules when entering dates and numbers on the form a T S S T Only whole numbers are accepted Do not use any separators such as commas or dots Numbers The exception to this is the in the co 50000 not 50 000 production field where decimal places are permitted All date fields are in the format dd mm yyyy AAU 201 k Ss No rules this is a
13. he MEDIA Programme for the 2013 budgetary year must be made using the eForm and this online submission is considered to be the master copy However in order to provide safeguards for both applicants and for the Agency paper copy must also be sent by post Please note the application package for the paper copy has additional annexes that are not part of the online submission Please ensure that your paper copy includes all requested documents For details of these please consult the MEDIA Programme Website The purpose of this document is to provide guidance on the technical aspects of completing and submitting the eForm It does not replace the Guidelines which must be read and consulted by applicants for all guidance on the content of the application form the application procedure and the rules that must be respected These can be found via the following webpage http ec europa eu culture media programme distrib schemes select index_en htm Please note that the terms eForm form application form and online application form are used interchangeably throughout this guide You are strongly advised not to leave the preparation and submission of your application form until the last days before the deadline for applications Please read all of this User Guide before beginning your application 2 Technical Requirements amp Considerations The application form is an interactive PDF form that requires Adobe Reader software soft
14. her document you had saved or created on your own computer 4 2 Adobe Acrobat Reader a brief introduction to some key features of the pdf form Activate Page Thumbnails see below Activate the Highlight Fields facility VERY USEFUL Attach facility DO NOT USE The eForm has its own attach facility Adobe Help for common features Navigation panel on the left hand side of the screen Page 5 of 22 Version I Toolbar From the Tools menu you can customise your toolbar e g you can add the Save button if it 1s not already displayed There are also various display and navigation options that you can add a File Edit wiew Document G gt window Help mT a0 an se ne tit E foe PF eh Fee Toolbar DLA copy File Toolbar L open iprint P Save C Attach a File C search LEmail L Start Meeting Customise Find Toolbar toolbar Measuring Toolbar selection menu Object Data Toolbar partial view Page Display Toolbar FE Scrolling Fages HH One Full Page LI Single Fage Continuous F A Single Fage O ULlTwo up E H Two LUp Continuous LI OF Screen Mode LI A Rotate Counterclockwise C Rotate one CA Explained here are some of the commonly used display and navigation options Fit form to width of screen and scroll across page boundaries ik Tools Window Help Turn on
15. herefore be obliged to start your application again with a new form 5 2 Part A Identification of the applicant and other organisations participating in the project e The field Internet address in Part A 1 relates to the organisation s website address e Select Coordinator or Distributor before completing the rest of the form The fields that appear in the rest of the form vary according to the choice you have made Applying as C L or rdinator Distributor The following parts of the form will a lay yt based on this dp lication role NB Once you have selected Coordinator or Distributor if you subsequently change your selection this will automatically modify the rest of the form Page 11 of 22 Version 1 5 3 Part C Action Identification APPLYING AS COORDINATOR C 2 1 Cast amp Crew e Include first and last name e TIP when completing a field that requires a country value e g nationality country of residence shooting location etc instead of deploying the dropdown menu enter the initial letter of the country into the field This will take you to the first country in the list that begins with that letter Press the same letter again to move to the next country that begins with that same letter The up and down arrow keys on the keyboard can also be used to navigate the list without deploying the dropdown menu C 2 2 Information regarding the film e Enter the Length in minutes in rounded
16. ld s not filled in 225 The declaration of honour has not been attached The budget tables have not been attached The errors themselves will be highlighted in pink In the example that follows the mandatory fields VAT number and Registration number have not been completed Page 16 of 22 Version I When you validate an additional button the Go to Next Error button appears next to the Validate form button Use this button to jump from error to error in your form The function starts with the error nearest the top of the form 1 e nearest to Page 1 and descends the form moving to the next error with each click Please note the following e When you fix the errors that are highlighted the Errors list is not dynamically updated It is only updated 1 e refreshed when you perform another validation e The Go to Next Error function works best when you fix errors one by one following the top to bottom sequence used by the Go to Next Error button If you fix errors out of sequence e g fix an error further down the form the Go to Next Error function will still follow the original sequence of errors reported by the validation e Ifyou have fixed errors out of sequence you are recommended to perform a fresh validation so that the errors you have fixed are removed from the sequence and you would then start again from the error nearest the top of the form e Ifyou prefer you can simply do a visual search fo
17. led in using free text Click inside a text field to enter data Click to select options from e g dropdown lists checkboxes pop up calendars and radio buttons Press Tab to move forward one field or Shift Tab to move backward one field Point and click with the mouse to select a specific field Please note that when you use the tab facility the tab doesn t just land on modifiable form fields it also lands on the various buttons and protected fields that appear in the form In order to reach the next field that you wish to complete simply continue tabbing until the cursor point arrives in the desired field Page 7 of 22 Version I 4 4 Mandatory optional and calculated fields Field label is Mandatory accompanied by an asterisk Telephone 1 Telephone 2 Optional Field label has no asterisk 0 Number of towns forecast for first release Z Calculated Field contains diagonal automatically grey lines How to highlight mandatory fields Click on the purple button EW in the navigation panel and this will activate the Document message bar which incorporates the Highlight Fields feature Click on the Highlight Fields button and all mandatory and optional fields will gain highlighting that makes them easier to identify and easier to differentiate from one another Mandatory fields red border and a light blue background Optional fields light blue background and a black bord
18. m the Save As by clicking on the Save button Very Important You must NOT change the filename of your eForm You must keep the same filename that the file had when you began the submission operation Page 20 of 22 Version I Click Yes when you are asked if you want to replace the existing file LM Files My eForm applicationidis sel BE Films Company 4AppForm pdr LY The file already exists Replace existing File When you click Yes the submission number is automatically added to the Submission number box 700365 MED 1 2013 1 BE MEDIA DISSEL Submission number It is also inserted into the footer of your form The form has also been saved and this save included the submission number Your submitted form is now locked That is to say it has been converted to a read only document changes cannot be made to it and it cannot be re submitted As part of the submission process an email message acknowledging receipt of your eForm is automatically sent to the email address you entered for the contact person of the Applicant Organisation Part A 3 As instructed by the earlier pop up message you should now print the form before closing it Please consult the Guidelines for details of how to submit the paper version of your eForm 9 Printing your eForm The eForm can be printed using Adobe Reader s standard menu driven print function The Print button is found on the tool bar or the Print menu can b
19. need to be connected to the internet for this and no connection to the EACEA website or any Commission server is required Completion of the form includes the attachment of the annexes iii You validate the form on your own computer to ensure that it is ready for submission iv You connect to the internet and press the submit button to submit your form You do not need to be connected to the EACEA website or to any particular webpage this connection to the Agency server happens automatically The submission process includes a mandatory save both before and after the submission These save operations are instigated by the form itself This is explained in detail in section 8 v Ifthe submission is successful a submission number will be automatically generated and added to your form vi You print your form vii An email acknowledging receipt of your form is automatically sent to the email address that you entered for the contact person of your Organisation Part A 3 4 Working with the eForm 4 1 Download the eForm from EACEA A link to a read only copy of the form can be found on the on the EACEA eForm home page http eacea ec europa eu eforms index_en php Save the form to your local computer respecting the following filename convention dis_sel company ISO country code company name_AppForm pdf e g dis sel BE Filmcompany_AppForm pdf You can now open save close print etc the file in the same way you would any ot
20. of the following constraints e Applications may only be submitted for the next scheduled deadline the online system blocks the submission of applications that are for a deadline that is not the next scheduled deadline Once a deadline has passed there is a gap in time before the online submission system is re opened for the next scheduled deadline Here are the details of when the online submission system 1s opened for each deadline o Deadline 30 11 2012 Submission was opened when the eForm was published o Deadline 01 04 2013 Submission open from 15 01 2013 o Deadline 01 07 2013 Submission open from 02 05 2013 If you attempt the submission having selected a deadline that is not the next scheduled deadline OR when the online submission system is closed the submission of your form will be blocked and it will not take place Nevertheless it will still be possible for you to submit that same form once the submission has been opened for the deadline you are interested in Be aware however that the submission process will have locked your form so you will no longer be able to modify its content or change the attachments It is not possible to submit an application for a deadline that has already passed The online system blocks such submission attempts If you have attempted the submission for a deadline that has passed it will not be possible to correct the deadline value and resubmit because the form will be locked You would t
21. r Unless explicitly permitted PDF files cannot send information to the Internet Change Settings External Content Content displayed or referenced by a PDF file can sometimes be stored outside the PDF file on your local computer or on a remote host C Allow external content Please note once you have submitted your eForm it is no longer possible to open and view your attached documents Page 15 of 22 Version 1 7 Validation of your eForm The Validate Form button appears at the top right of every page of the form owe Clicking the button validates the whole Validate form form not just the page you are on It is recommended that you do not validate your form until you have finished completing it as validation slightly alters the look of the form It also uses up computer memory so it is best not to validate if you know that you still have a significant number of mandatory fields to complete When you are ready click on the button and various checks will be automatically performed to ascertain whether your form is ready for submission For example the validation will verify that all mandatory fields have been completed and that all the mandatory attachments are present If there are any errors present the total number of them will be listed on the last page of your form If there are any budget or attachment errors these will be 1temised separately in the same list 000000000 Submission number Number of mandatory fie
22. r the pink errors in your form If you do this it is recommended that you first turn off the highlighting for mandatory fields see Section 4 4 You may find the thumbnail view a useful aid to quickly detecting the pink highlighted fields see Section 4 2 Whichever method you use fix the errors that are present and validate your form again If all errors have been resolved you will see the following pop up message Warning JavaScript Window y The Form is valid For submission Until your form validates successfully the Submit button is disabled and it will not be possible to submit your form The Submit button turns from grey to green when validation has been carried out successfully Page 17 of 22 Version 1 8 Submission of your eForm On the final page of the form is the Submit this form button Once your form has been successfully validated the button is enabled as confirmed by its green colour Click on this button to launch the submission The following message will appear Warning JavaScript Window Submission confirmation You are about to submit your application This process can bake some time D vr Do you want bo continues p If for any reason you do not want to continue you may click No and carry out the submission at a later time The submission process will end Once you click Yes your form will be locked and it will no longer be possible to modify its content change the attachments or view
23. ssistance with questions on e the content of the eForm e the application process including instructions for providing the backup copy e the rules of the programme Call that you are applying for Generally speaking the Selective support webpage will include the mailbox address of the programme team that is responsible for the programme action that you are applying for The page will also contain documentation that may already provide an answer to your non technical question e g a Programme Guide or Guidelines document or a link to an in country Helpdesk MEDIA Desk which can help you If you cannot find the answer to your question please contact the mailbox of the programme team cited on the Selective support webpage The following table provides some examples of technical and non technical questions Non technical Questions handled by the programme team or by an in country Helpdesk eado e on What IS required to be entered for the field Registration number A dropdown list isn t working Why isn t country A in the dropdown list I can t attach my budget form or l other annexe attachment I need help with completing my budget form How does the synchronisation of fields work Why is this field mandatory Our project has more than one coordinator What should I do What is the minimum maximum number of partners that is allowed What documents are required for the paper MEORE neces rashes backup and where do I
24. tains a small number of questions and functions It has been designed to help applicants understand how the main fields in the eForm work and also to ensure that their own software and internet connection allow an application form to be submitted It is NOT mandatory to use this form it is provided as a help tool for applicants who are using electronic submission for the first time Advice for Macintosh Users The eForm can only be opened and completed using Adobe Reader or one of the Adobe Acrobat products It is not possible to open and work with the eForm using the Mac Preview viewer Please therefore ensure that if your default viewer is set as Mac Preview you nonetheless open the eForm with one of the Adobe products mentioned above This advice applies to both the download of the form if you try to open it before downloading and to the opening of the form for its general completion and submission For more detailed advice please visit the Known Issues section of the EACEA eForm home page http eacea ec europa eu eforms index_en php issues Page 4 of 22 Version I 3 The Online Application Process Overview i You download the eForm from the agency website saving it to your own computer or local network drive Do not try to fill in the form directly on the website The form can only be filled in once you have saved it to your local computing environment 1i You complete the eForm on your own computer You do not
25. up minutes e g 91 for a film lasting 90 minutes and 10 seconds e Please keep the Format field concise and as short as possible C 2 3 Financing Plan of the film e Enter the full legal company name of the Producer and Co producers C 2 4 Distributors participating in the grouping Enter the full legal company name of the distributors Forecast dates may be approximations Enter the amount requested in whole numbers of Euros only do not use decimal places Total fields are calculated automatically and cannot be entered manually APPLYING AS DISTRIBUTOR C 1 Film Title e Please enter the original film title It is not required to translate or modify any part of the film title C 3 Description of the Action e Enter the Predicted number of weeks in exhibition as a whole number of weeks without any fractions of a week e g enter 52 to represent year e Enter the Distribution territory by entering country names Separate the names by commas if more than one territory is concerned Page 12 of 22 Version I 6 Attaching Documents to your eForm Depending on whether you are applying as a Coordinator or Distributor the following mandatory annexes which are a formal part of your grant application must be attached to your eForm Distributor e Declaration of Honour e Budget Coordinator e Declaration of Honour Please respect the following filenames and formats for your attachments Required Filename
26. ware to be installed on your computer for you to be able to complete and submit it The retrieval and submission of the form are online activities but completion of the form and its validation are offline activities This is explained in more detail in the process overview below Adobe Reader The minimum version i e lowest version of Adobe Reader that you must have installed on your computer is version 8 1 5 You may also use a higher version than this e g 9 0 9 1 X etc If you have a lower version than 8 1 5 you will not be able to complete and submit the eForm Follow the link below to be directed to Adobe s website to download the software free of charge or to upgrade your existing copy of the software If you do not have administrator rights on your computer this activity may require the intervention of your IT department You will need to specify your operating system before the download can commence http get adobe com reader otherversions If you are using Adobe Acrobat Standard or Adobe Acrobat Professional the version must likewise be 8 1 5 or higher The screenshots in this User Guide are based on version 8 1 6 of Adobe Reader Page 3 of 22 Version I You can check the system requirements for Adobe Reader 1 e the minimum required specification of your computer through the following link http www adobe com uk products reader systemreqs Security settings in some versions of Adobe Reader an
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