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User Guide for iVIEW Suite ver. 7.5

1. eee ce eee scence eee eee ence eeeeees page 62 amp chanam Layat iesen shag eave eee ree eee eseea aeons page 63 Viewing Participant Detaili cscs ee eee page 63 Changing a Participant Name vive scissssicudunsrercenisevcend ives ieenrensainnrenrceuseies page 65 e Removing a Participant from the Participant List cece sees ee eee ence eee eee page 65 amp Terminating a MOCUING sgyerdey xe adedtesparieysapsasaneecealesusye EEEE EE page 66 Taking Moderator Control SS SS eee Meeting moderators have permission to perform the following actions e Invite participants e Modify participant media connections e Manually reposition participant images in a video layout e Modify meeting view layouts e Specify the position of a voice activated image in the meeting view e Create sub meetings e View additional participant details Procedure Step 1 Access the In Meeting Control interface Meeting Operators If no other user has control of the meeting at the same time you are automatically granted Moderator control rights Step 2 Meeting Organizers and Regular Users Enter the moderator PIN if one is used for this meeting Step 3 Select the Take Control icon as shown in UNDEFINED CROSS REF FORMAT Table Number amp Page Inviting Multiple Participants Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Mm Procedure Access the In Meeting Control interface as described
2. Video Codec Video Resolution Video Frame Rate Actual Video Rate Video Packet Loss Video Jitter curr min max 2nd Video Codec Connected MCU Connected Gateway ISDN Dial out Connected SCOPIA Desktop Server Changing a Participant Name a Available Participant Details Description Participant name Participant endpoint number Participant endpoint type Participant description displays the endpoint vendor identifier if available Time at which the participant connected to the meeting Indicates whether the terminal dialed into the meeting or was invited to the meeting from the Conference Control screen Total bandwidth sent and received by the participant Indicates the protocol used if the participant is participating in data sharing Audio codecs sent to and received by the participant Total audio bandwidth sent and received by the participant Total lost audio packets sent to and received by the participant Accumulated audio packets sent to and received from the participant Includes the current value and average values for the minimum and maximum number of packets sent to and received from the participant Video codecs sent to and received by the participant Picture size of video sent and received by the participant Frame rate of video sent to and received by the participant Total video bandwidth sent and received by the participant Total lost video packets sent to and received by the par
3. Viewina Participant List Tab Details siscccccdsvastensecianintiinhodarinmdianiasiessnnbaias page 51 Viewing Statistics Tab Details sssccssssstonvseas snnt tnr rn snar ENEE E ET page 53 Viewing Layout Panel Details nicsersreniiisrriiedonirr iiid Eeer iA page 53 Viewing Invite Panel Details soccs senssce ideas cvicchascssdaneeenveeneasceidandeescunnee sess page 54 Accessing the In Meeting Control Interface SS SS SS SSS SSS SSS See You moderate the status of a live meeting in real time from the In Meeting Control interface Access the In Meeting Control interface in any of the following ways Procedure Step 1 Access the In Meeting Control interface via a user account If the meeting you want to control is listed at My Meetings gt Current and if you are the meeting organizer or an attendee of the meeting select the meeting subject link Step 2 Access the In Meeting Control interface via a conference ID e When the meeting is in progress select the URL link embedded in the meeting notification e mail or e Select Enter a Meeting in the SCOPIA Management Suite login screen and enter the conference ID and PIN to access the In Meeting Control screen Identifying In Meeting Control Interface Components a eee Es Table 6 1 In meeting Control Interface Components Component Title bar Participant List tab Statistics tab Advanced Invitation tab Layout panel Invite panel Description Posit
4. Select Delete Participant on the toolbar The participants are disconnected from the meeting and removed from the list Terminating a Meeting Mm Step 1 Step 2 Step 3 You can immediately terminate a meeting at any time Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select Terminate Meeting on the toolbar Select OK
5. Select sysadmin Select Organizer sysadmin Figure 4 11 Dailing Options E mail Address Hierarchy View smoore westco com 1 1 1 Host sysadmin Finish Step 5 If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Viewing Participant or Terminal Addressing Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Attendees Settings If you do not see this tab contact your system administrator Defining Participant Video Display Layout n This operation allows you to set the initial layout for terminals to which the MCU dials out Make sure that there is no dynamic layout defined by the MCU service for this meeting type The layout of these terminals may change during the course of the meeting if additional terminals dial into the conference This option is not available for non video conferences Step 1 Step 2 Step 3 Step 4 Step 5 Procedure Select the Meeting Scheduling icon in the sidebar menu Select Attendees Settings If you do not see this tab contact your system administrator Select the layout that dial out participants see from the View list You can view available layouts in the Layout display by clicking the numbered si
6. Select Upcoming Select the subject of the meeting you want to modify Enter the required informationand Select Next until the Finish button displays Select Finish Deleting Your Meeting History BE Step 1 Step 2 Step 3 All past meetings are deleted from the History tab Deleted meetings appear in billing and reporting statements History tab search results do not include deleted meetings Procedure Select My Meetings in the sidebar menu Select History Select Delete History Defining the Duration of the Meeting History Display eee Procedure Step 1 Select My Profile in the sidebar menu Step 2 Select My Preferences Step 3 Select Delete meeting history items older than n days and enter the required number of days VANDA 1 Ni SC PI A Delivering the Visual Experience Moderating Meetings in SCOPIA Management Suite About the In meeting Control Interface ciscsssrstisacisstisaciarsasdessiasnidereaveniaiaes page 47 Taking Moderator Control ernsusisiieiretr inter rtr ren E N En ETEO ENE EE EE page 55 Moderat na A Mec pererittii in an page 54 About the In meeting Control Interface e Accessing the In Meeting Control Interface ssssssssessssssseeseseeesesesessrsses page 48 e Identifying In Meeting Control Interface Components ssssssseseesesseesesseses page 48 Viewing Title Bar Details cccc scrssessenecninevarcenesseocsennerersenesbeeawerrerncmnelene page 49
7. Accessing the In Meeting Control Interface section on page 6 48 Select Dynamic Layout to enable a dynamic layout Select Dynamic Layout again to disable the dynamic layout When Dynamic Layout is selected Change Layout is disabled Changing Layout SS ee With Dynamic Layout disabled you can select a specific layout from a list of all available layouts in this MCU service and set that specific layout as the current layout for a view Procedure Step 1 Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Step 2 Select Change Layout Figure 6 3 Change Layout Options Change Layout Single Participant m 2 Participants H Enl i E A 3 Participants LI 4 Participants o Step 3 Select a layout from the options in the window Step 4 Drag and drop the option in the selected layout area in the Video Display area Viewing Participant Details WEO n O Procedure Step 1 Access the In Meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Step 2 Select the Participant List tab Table 6 1 lists the information available for each participant or terminal Table 6 1 Participant Detail Name Number Type Description Connect Time Dial in Actual Call Rate Join Data Collaboration Audio Codec Actual Audio Rate Audio Packet Loss Audio Jitter curr min max
8. Inviting MULEIPLS TEP MINAS pesnccscescnsentepssanesages nd cceadeserseawemnntey E Eni R OEE 57 Connecting and Disconnecting Participants esc eee cece eee eee eee eeeeeeneeeeeeteees 57 Muting and Enabling a Selected Microphone eeceecceeceeeeeee cece eeseeeeeeeeeeaes 58 Blocking and Unblocking a Selected Camera eceeceeec cece eeeceeceeeeneeeeeeeeees 58 Changing the Meeting View for a Participant cece ccc e eee eee cece eee eneeeeeeeeees 58 Inviting a SUD MECtING cciesccesisnieesevtcssawssienierserasteneevscveesssuvnversaceateeceenmenen 59 Extending Meeting DUAL ON sisi wccsias ses idowaaiemtiiadiwaddexies aecades Or atiewaan satan ie ES 60 Defining Video Layout and Display ticcssissscatessaevsdesscevenssbedaeseredseedanesaewsaseeesescas 60 Defining Video Output Schemes sisscvwccs se csdsesecinviend geveovecaavevy sad edetavesienveosaseeeves 61 Displaying a Participant or Terminal Name ceeeee eee eeee eee eeeeteeeneeeeeeeeees 61 Enabling and Disabling Dynamic Layout i sisass ccasanie otenadee eenen ae EEE EaR 62 Changing Layout ssccchsssnacidehourusedasanatadmasusamsdaae stedumanivws ceautansuieauseenecauisastidenes 63 Viewing Participant Detalls isssvsecissssaiseeeteedcvecneadeestarwseetendesiiesaetaebaweisaeaeeens 63 Changing a Participant Name sesser viewsined eovseseevwas cease bausasebbewss seed evens se seesscadeees 65 Removing a Participant from the Participa
9. Removing a Group Mm Procedure Step 1 Select Address Book in the sidebar menu Step 2 Select the My Groups tab Step 3 Select the check box next to the name of the group you want to delete Step 4 Select Delete and then OK The group is permanently deleted from your address book Searching for a Group Mm Procedure Step 1 Select Address Book in the sidebar menu Step 2 Select the My Groups tab Step 3 Enter the partial or complete name of the group in the Name field Step 4 Select Search Search results are listed Step 5 To return to the complete list of groups clear the Name field and then select Search VANDA 1 Ni SC PI A Delivering the Visual Experience Scheduling Meetings in SCOPIA Management Suite e Scheduling Meetings WorklOW essiinciascuncsccccmnhidianehidsesraanasssbidndasesanenneiaed page 16 Defining Basic Meeting Properties cessessscsssiirensssid reti ir Teor EE ree ceases page 17 Scheduling a Virtual Room Meeting ssrrssririiiissirmniisiiiniiec eiat page 20 e Inviting Participants or Terminals to the Meeting ssssssssssesssseessesrsssersees page 21 e Customizing Participant and Terminal Settings cceeseceesceesceeenseeenes page 25 e Viewing Participant and Terminal Availability cece cece ee eee ence eee teen es page 30 Adding A Meeting Reference Cade srrreiriisorierertt rikt arr EEn es page 30 Configuring a Billing Destination sssrrcrciirsr
10. Step 1 Step 2 You can display a participant or endpoint terminal name in a specific position within the video layout frame SCOPIA Management Suite supports text overlay on participant images when there is MVP support and the text overlay option is configured for the meeting type Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select Display Participant Name in Frame Each participant or endpoint is clearly identified by name in a text overlay on the video image The image of the active speaker is indicated by a border Enabling and Disabling Dynamic Layout SSS SSE ES ee Step 1 Step 2 Step 3 Without a dynamic layout you can switch between a wide range of video layouts for the meeting With dynamic layout the video image automatically includes the number of frames equal to the number of participant images up to a maximum of 16 The layout changes according to the number of participants that join or exit the meeting Dynamic layout conserves bandwidth eliminates the display of empty frames in the video image and makes optimal use of the video image display Dynamic layout is especially suited to a meeting that has a high rate of participant traffic joining and exiting the meeting or to an adaptive meeting type that has a variety of meeting sizes Procedure Access the In meeting Control interface as described in the
11. 14 Scheduling Meetings in iCM Scheduling Meetings WOrkflow ccesccecsccessccessceeeneeeeseeeesseeenaseeenseeeaeeensseeeaeees 16 Defining Basic Meeting Properties cece cece cece ccc e eee eceeeceeeeeeneeeseeseeeeeeesceeseeees 17 Scheduling a Virtual ROOM Meeting ce cece cece eee e eee e ee eeee ence eeeeeeeenseeseeeeeenseeees 20 Inviting Participants or Terminals to the Meeting cee eee cece eee cece ec eeeeeeeeeeeeeeees 21 Adding a New Participant or Terminal sisisecsis ssvceccsevvieneses saveeewiwvsiva seas seveventasbieesce 21 Searching for a Participant or Terminal vusesecsseveswecadecsvensiuenewddaskiiwcesteerameawehi aes 22 Selecting a Participant Or Terminal wis ssesisecsscevessssnvevees cctetveacowsevawsasccnsseceuanes 23 Reserving Extra Ports wise icavsvensccdat ve sccaveess ank e aa KEE EN E SE i ES 24 Customizing Participant and Terminal Settings ssssesussessesessesesssssssessesssssssseeee 25 Selecting a Terminal for a Participant esssissssssiesnccicsisroiseiner svessionien 25 Defining Participant Dialing Options ssssssssssssssessseeseseesesesssssessssrsssseseeeete 26 Viewing Participant or Terminal Addressing ss ssisisiscisorscescininencinni cacenni 27 Defining Participant Video Display Layout si sssssissssinsaseas ceneevtesia se saes desbeieasdindess 27 Defining the Meeting HOSE sacsiesccisesiecs vas iovscsne ve waiecceuwensadeavevaeees tee scs sete eusavudeees 28
12. Optional If you entered a moderator PIN you can turn on the waiting room functionality by selecting Place participants in a waiting room until the moderator joins the meeting Before the host joins the meeting all connected participants are put into waiting room mode where they cannot hear or see one another When the host terminal joins the meeting the waiting room mode is removed and all participants can see and hear each other You can unlock the waiting room mode by taking control of the In Meeting Control screen after entering the moderator PIN and clicking Unlock waiting room Optional If you entered a moderator PIN you may automatically record a meeting when it starts by selecting Record meeting when meeting starts available only when a SCOPIA Desktop is configured in iVIEW Suite The default streaming mode determines the initial streaming state Streaming can be disabled or enabled during the meeting by any SCOPIA Desktop client that has meeting moderation rights Optional Enter a description of the scheduled meeting for future reference The Description field is hidden by default If you cannot see this field contact your system administrator RADVISION User Guide for iVIEW Suite Version 7 5 Scheduling Meetings in SCOPIA Management Suite 19 Step 12 Select Resource Availability to view the MCU resources available in the network for a particular meeting type The MCU resources are displayed with the number of a
13. View scheduled meetings Allowed Receive and respond to meeting notices Allowed Attend meetings Allowed Moderate meetings Allowed Modify own profile Allowed Enable Location Preference for use in distributed Allowed deployments indicates where the meeting is created when no terminal is specified When in meeting control is PIN protected a user needs the Moderator PIN to perform in meeting control operations Logging in to SCOPIA Management Suite Step 1 Step 2 Procedure Open your browser and enter the SCOPIA Management Suite URL Regular User Allowed Allowed Allowed Allowed Allowed Enter your user ID and password in the SCOPIA Management Suite login screen Step 3 Select Remember User ID and Password to use the user ID and password for the next login Figure 1 1 SCOPIA Management Suite Login Screen Invalid Login ID or Password Please re enter again Login ID Password Organization 4 Enter a Meeting C Remember User ID and Password p e Network Management iVIEW Communications Manager Step 4 For Single Sign On SSO users add the iVIEW Suite host server to the Internet Explorer trusted site list on the computers that belong to you Step 5 Select Login Enabling Single Sign on with Microsoft Vista and Microsoft 7 CNEA AA By default the Single Sign on SSO feature does not work with Internet Explorer 8 under Microsoft Vista and Microsoft 7 Modify the Vista default security setting as
14. described in the Accessing the In Meeting Control Interface section on page 6 48 Select Terminal Select the terminals to include in the meeting If required you can search for terminals by entering the full name or part thereof in the search field and clicking the search icon To include the selected terminals in the list of invited terminals select the right pointing arrow Select a bit rate in the Kbps field for use when inviting a terminal to a meeting Use the default setting for optimal bit rate performance If required select Advanced and then select a layout option from the view list This presets the position of the invited terminal image in the video layout upon entry of a participant into the meeting Drag the Lock Image icon into the preferred position in the Layout Display Frame located on the right side of the Advanced Invitation tab You can specify a position for the participant image in all layouts currently supported in the meeting To send the invitation select Invite Connecting and Disconnecting Participants o SENSOOS E E Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 The Connect Disconnect button toggles between its two functions To connect or disconnect a participant use the relevant procedure Procedure Access the In Meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select Connec
15. following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Searching for a Participant or Terminal Mm Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Invite Step 3 Enter the partial or complete name of the participant or terminal in the Names field Step 4 Select the source from which to search for resources or participants You can select Organization Groups Address Book or All Terminals from the Select From drop down list Figure 4 9 Search Select From List Address Book L Organization Groups Address Book Westco IT Westco Marketing All Terminals If you do not see one of these options contact your system administrator Step 5 Select Search Search results are listed Step 6 To return to the complete list of participants clear the Names field and then Select Search Step 7 Use the arrow buttons to move entries between the Available Participants and Selected Participants lists Step 8 If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Selecting a Participant or Terminal Mm Procedure Step 1 Sele
16. in the Accessing the In Meeting Control Interface section on page 6 48 Select User Select the attendees to invite from the Users list If required you can search for users by entering the full name or part thereof in the search field and selecting the search icon Select the right arrow to include these users in the list to be invited Select a bit rate in the Bandwidth field for use when inviting a participant to a meeting Figure 6 1 Participant Bandwidth Settings PSTH Bandwidth G ISDH Kbps 0 Defaut v EB Audio 64 128 192 256 320 384 Default v Use the default setting for optimal bit rate performance If required select the Advanced button and then select a layout option from the view List Your selection presets the position of the invited participant image in the video layout upon the participant s entry into the meeting Drag the Lock Image icon into the preferred position in the Layout Display Frame displayed on the right side of the Advanced Invitation tab You can specify a position for the participant image in all layouts currently supported in the meeting Note You must associate a participant with a terminal before you can invite that participant to a meeting Select Invite to send the invitation Inviting Multiple Terminals Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Mm Procedure Access the In meeting Control interface as
17. see this tab contact your system administrator The legend at the top left of the window explains that T means Terminal and that U means User In the case of a non video conference R means Room Purple represents Busy and white represents Free A one week time period is displayed beginning from the week that the meeting is scheduled to occur no earlier than the present time Step 3 Perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Adding a Meeting Reference Code Step 1 Step 2 Step 3 Step 4 Step 1 Step 2 Step 3 Step 4 You can add a reference code to identify your meeting for billing purposes Procedure Select Meeting Scheduling in the sidebar menu Select Basic If you do not see this tab contact your system administrator Enter a reference code for the specified meeting in the Reference Code field If you do not want to set any additional information perform one of the following e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Configuring a Billing Destination Procedure Select Meeting Scheduling in the sidebar menu Select Basic If you do not see this tab contact your system administrator Select Host All Participants or Organize
18. stay in the meeting after 30 minutes the meeting is auto extended until all participants leave the meeting or there is a resource conflict Creating Ad Hoc Point to Point Calls c iccvssrscistsansericvas sancvbnaeseiianaeimncenneeves page 36 e Creating Ad Hoc Multipoint Meetings Using a Default Meeting Type page 36 e Creating Ad Hoc Multipoint Meetings Using a Non Default Meeting Type page 38 e Inviting Participants to Ad Hoc Meetings using MCU Delimiters eeeee page 38 e Creating Ad Hoc Virtual ROOM Meetings cee ece eee eece eee eeceeeeeeeeeceeeeeees page 38 s Viewing Endpoint initiated MOCUNOS wicciccntissiasinnscnacsnatesasroskaraatvasaniaaedannawan page 39 e Creating Endpoint Initiated Meetings Using Sony Endpoint with Embedded MCU page 39 Note An endpoint initiated meeting is only allowed if the administrator has enabled this meeting type If you cannot initiate an ad hoc meeting contact your system administrator Creating Ad Hoc Point to Point Calls Mm Procedure Step 1 From your endpoint or terminal dial the number of the endpoint or terminal you want to reach Step 2 If you cannot initiate an ad hoc meeting contact your system administrator to verify the following e Your endpoint or terminal is registered to a gatekeeper managed by SCOPIA Management Suite e The endpoint or terminal you want to reach is registered to a gatekeeper managed by SCOPIA Mana
19. system administrator Step 3 To assign or change the assignment of a terminal used by an attendee select the link for that attendee in the Terminal column Step 4 Select a terminal from the list in the select Terminal window or select Specify custom terminal to add an external number Step 5 Enter the required terminal name and then select OK Step 6 For a PSTN ISDN terminal designated as an ISDN connection for the meeting select PSTN ISDN This option is unavailable for non PSTN ISDN terminals Step 7 If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Defining Participant Dialing Options SSS _____ F This option is not available for non video conferences Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Attendees Settings If you do not see this tab contact your system administrator Step 3 Select Dial in for dial in attendees Step 4 If you expect a terminal to join the meeting by dialing in rather than by being dialed to when the meeting starts select Dial in for the terminal If a PSTN ISDN terminal is missing the country code area code or phone number the terminal is forced to join in dial in mode only Attendee Terminal PSTHASDN Sara Moor e
20. tab in the Main Panel into the desired frame Select OK Defining Video Output Schemes Step 1 Step 2 Step 3 Step 4 Step 5 Bo SS SSS SS SS SSS SSS This feature is only available for conferences occurring on RADVISION MCU products running version 4 x software When enabled the video output schemes display up to four available video layouts The system can produce up to four different video layouts per meeting to cater for participants with different video support capabilities or different viewing purposes Multiple meeting views are configured per service with settings that specify video layout layout switching and participant layout switching behavior picture resolution bandwidth settings frame rate and video format Multiple meeting views enable the speaker in a lecture to view the participants while the participants view the speaker In a meeting with varying connection speeds participants with high video capabilities and participants with low video capabilities can take part at the same time without one affecting the experience of the other Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Video Display area Select Output Scheme Settings Enter the bandwidth for each video scheme in the Bandwidth column in the Video Scheme Settings window Select OK Displaying a Participant or Terminal Name a
21. the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select the Camera Enabled icon next to the required participant name Changing the Meeting View for a Participant o Step 1 Step 2 Step 3 While a meeting is in progress you can change the meeting view for a single selected participant or for all participants simultaneously Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select the participant for whom you want to change the view If you do not select a participant the view changes for all participants Step 4 Step 5 Select Change view to participants on the toolbar and select a view for the participant from the drop down list To select multiple participants Select the participants while holding down the Ctrl or Shift key Select OK Inviting a Sub meeting a Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 You can divert selected participants in the Participant List of the current conference to attend a new or currently running private audio sub meeting Sub meeting participants are hidden in the video layout Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select the participant whom you wish to invite to a s
22. LJ RADVISION SC PIA Delivering the Visual Experience MANANE SVESNI IVIEW Suite Version 7 5 gt Reports and Statistics geen Utlzation 3 some ic f Saes oy oie Create New Report Recent Repon oer Management Chatti vip p ee a schedule A New Meeting 54 EE Report Type Mutport Cats z enoa aeann lt ie D Dey a i pee wor Atay zo coih om a 70 a 5 z i aprann onas 65 i _ hevce montornl 2 gt 50 Meeting a Meeting Roar TAG Fbor nan Number of Meetings g 30 Reports and Statistics a A fe 15 Meeting Typs 10 Py 5 o My Prone s i Aet O14 BOF v 2000 2010 RADVISION Ltd All intellectual property rights in this publication are owned by RADVISION Ltd and are protected by United States copyright laws other applicable copyright laws and international treaty provisions RADVISION Ltd retains all rights not expressly granted This publication is RADVISION confidential No part of this publication may be reproduced in any form whatsoever or used to make any derivative work without prior written approval by RADVISION Ltd No representation of warranties for fitness for any purpose other than what is specifically mentioned in this guide is made either by RADVISION Ltd or its agents RADVISION Ltd reserves the right to revise this publication and make changes without obligation to notify any person of such revisions or changes RADVISION Ltd
23. Using Lecture Mode ssrsrscsonisrssesiscssiosiisi sisan t tests tinens ss TESES EEEE EEESC ENNES 29 Viewing Participant and Terminal Availability cc ccc cece ceencceeceeenceeeseeeeeeeeees 30 Adding a Meeting Reference Code sssssssssssesceeesssssssesceecoressssssesecorsesssssseeee 30 Configuring a Billing Destination eee eee cece ee eee cece ee eeeeneeeeeneeeeeeeecenseeees 31 Defining How to End a Meeting cee cece cece eee cece ec eeceeeceeeeeeeceeseeneeeseeeeenseeees 31 Setting a Time Zone for a Meeting cece ec ee ee eee eee e eee eeeeeeeeeeeceteeeeesenseeees 32 Testing and Completing the SCHEdUIING cc ccce ccc ence enc ee eeeeeeaeeeesceeeeeeesaeeeenes 32 Testing the Meeting Scheduling REQUEST 0 cssecsiscdiescssscvaesisasseeesnes seveeuessneeeenss 33 Completing the Meeting Scheduling Process ce seeeee eee eeee ence eeeeeeeeneeeeeeeeees 33 Viewing a Summary of Your Meeting cece cece cece cece eee e eee eeeeeeeeeeeeeeeteeeeees 34 Creating Ad HOC Meetings eseessescsosssseseececeosesseseeceeeocosssseseeeeceocosseseeeeeeoeso 34 Creating Ad Hoc Point to Point Calls vcs ccsscissseaeeawaveasd ane sdaldiulssawwaaeaaeebaa a sayes seam 35 Creating Ad Hoc Multipoint Meetings Using a Default Meeting Type 2006 35 Creating Ad Hoc Multipoint Meetings Using a Non Default Meeting Type 36 Inviting Participants to Ad Hoc Me
24. View Extend Meeting Hierarchy Viewing Participant List Tab Details Sub Element Name Graphic Link Requirements Moderator control privileges Moderator control privileges Moderator control privileges Moderator control privileges cascaded meeting Description Select participants from Main Panel gt Participant List and then Select this button to move the selected participants to a sub meeting within the meeting Changed choose to select Select participants from the Main Panel gt Participant List and then Select this button to place them in one of the meeting s available views Changed choose to select Select this button to extend the duration of the current meeting Displays the participant list either in a tree view or table view Participant List Tab Details Element Name Connect Disconnect Moderator z control a privileges Change Participant Moderator Name a control privileges Name column Graphic Link Requirements Description attending the meeting If a participant is connected Select this button to disconnect that participant If a participant is disconnected Select this button to connect that participant Located in the Participant Name column Select this button to change the participant name in the conference and or on terminals Column displays the names of the users and or terminals Element Name Active Speaker Presenta
25. ants Indicates whether or not a participant is receiving video This is only displayed for connected participants Select to enable or disable the video input of a participant This is only displayed for connected participants Select to enable or disable the video inputs of a participant This icon appears instead of the Camera Status icon above if Duo stream is enabled This is only displayed for connected participants Displays detailed call related information for an online meeting participant Element Name Graphic Link Requirements Description Encryption Indicates that a participant using an encrypted connection df Tabular View Only participating terminals are displayed in this view in a tabular format Tree View In this view participants are grouped according to the MCU to which they are connected For each conference on the MCU a header is displayed that indicates the group to which participants belong Select the header to view the conference on the MCU Viewing Statistics Tab Details Mm Table 6 3 Statistics Tab Details Column Heading Description of Column Contents Name Name of each participant Number Number of each participating terminal Max Call Rate In Out Connection speed of each participant in Kbps IP Address IP address of each participant Type User type of each participant Connect Time The time that each participant connects to the meeting Video In Out The codec used for video input video outp
26. ated report Figure 5 2 oes SEDO Select pepo Table 5 1 describes the information categories that are included in a generated report Step 5 Table 5 1 Category Virtual Meeting ID Master Meeting ID Slave Meeting ID RADVISION SCOPIA iVIEW Management Suite Meeting ID Meeting Subject Party Name Meeting Type Meeting Description New Location New Reference Code Start Time Duration Meeting Room Organizer Name Service Prefix Services MCU Name s Terminals Number of Extra IP Ports Reserved Dial in IP Terminals Dial out IP Terminals Dial in ISDN Terminals Dial out ISDN Terminals Gateway List Device Failure Cause Device Name IP Failure Cause Attendee Failure Cause Name Number ISDN Dial in Total Time Failing Attempts Last Failure Cause Generated Report Information Categories Description Dialable meeting ID used by users to access a specific meeting Corresponds to a physical meeting ID on the master Corresponds to a physical meeting ID on the slave Internal database ID for the meeting Corresponds to Subject field in Meeting Scheduling Corresponds to the Meeting Type field in Meeting Scheduling The name of the meeting type is displayed Corresponds to the Meeting Description field in Meeting Scheduling Corresponds to the Location field in Meeting Scheduling Corresponds to the Reference Code field in Meeting Scheduling Corresponds to the Start Time
27. ce is audio video or data sharing via T 120 The corresponding MCU conference ID and the host MCU in the format Meeting MCU_Conf erence_Id Host_MCU_Name Bandwidth of the MCU service used to create the meeting The length of time remaining for the meeting The meeting PIN if a PIN is set for this meeting Element Name Take Control Help Refresh Mute Terminate Meeting Block Entry Reconnect All Delete Participant Sub Element Name Graphic Link S Z Won e ar 4 weal Requirements Moderator control privileges Moderator control privileges Moderator control privileges Moderator control privileges Moderator control privileges Description Select this button to take control of the meeting Only one user can have control of a meeting at any one time Select this button to open the online help Select this button to manually refresh the In meeting Control window The In meeting Control window is automatically refreshed at regular intervals Mutes or un mutes all meeting attendees Terminates the meeting Prevents attendees from joining the conference via dial in or dial out Dials out to all attendees to reconnect them Select participants from Main Panel gt Participant List and then Select this button to remove the selected participants from the meeting Changed choose to select Element Name Sub meeting Change
28. contact to your personal address book Procedure Select Address Book in the sidebar menu Select Public Step 3 Step 4 Select the check box next to the name of the contact you want to add to your personal address book Figure 3 6 Selecting an Organizational Contact Search nG All Group Y Terminal sysadmin Add to Private Select Add to Private The Private tab opens and the contact appears in the list Managing Contact Groups Creatine or Modifying a GrOUD wicssceck coca indedvena contador aipiicendnondecuaidnaetuscseretes page 13 REMOVING a CMOUDiscsusieensndccassinmeesieaadaas A A page 14 amp Searching Tor a OUD iessecisdvyeerasisteeai capes meres ien EE page 14 Creating or Modifying a Group Mm Step 1 Step 2 Step 3 Procedure Select Address Book in the sidebar menu Select the My Groups tab Select the link in the Name column for the group you require or select Add to create a new contact profile Step 4 Enter a name for the group and use the arrow buttons to move entries between the Available Contacts and Selected Contacts lists Figure 3 7 Add a Group Westco Marketing Available Contacts Selected Contacts Tim Findley Liberty Smith Sara Moore x Liberty Smith E gt Cc OK Cancel Step 5 Select OK The group appears in the My Groups tab All selected contacts are included in the group The In Groups list on the Private and Public tabs includes the new group
29. ct the Meeting Scheduling icon in the sidebar menu Step 2 Select Invite Step 3 Step 4 Step 5 Use the arrow buttons to move entries between the Available Participants and Selected Participants lists By default each page displays up to 50 entries The Available Participants list includes users or terminals depending on the selection in the Select From list By default the meeting organizer is displayed in the Select Participant list Disable this behavior at My Profile gt My Preferences gt Don t include me in the meeting If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Reserving Extra Ports a a Step 1 Step 2 Reserving ports ensures that you have sufficient resources to invite additional participants or terminals to a meeting that is already in progress If no participants attend a meeting SCOPIA Management Suite releases the ports after the specified meeting end time is reached If a participant leaves a meeting before the end time is reached SCOPIA Management Suite releases the video ports used by the participant immediately and the audio ports at the end of the meeting Procedure Select the Meeting Scheduling icon in the sidebar menu Select Invite Step 3 Select Rese
30. de tabs The service selected for the meeting determines which layouts are available For a point to point conference the attendees list should contain only two terminals and the View column and Layout display are disabled To include a terminal name in a specific subframe of the screen layout at the start of the meeting drag and drop the Change Layout icon located to the right of the View column for each terminal into the Layouts display Figure 4 12 Select Layout Dynamic Layout If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Defining the Meeting Host Step 1 Step 2 Procedure Select the Meeting Scheduling icon in the sidebar menu Select Attendees Settings If you do not see this tab contact your system administrator Step 3 Select a host in the Host field at the bottom of the screen Figure 4 13 Defining a Host Attendee Terminal PSTHSDH E mail Address Hierarchy View sysadmin Select Organizer sysadmin Host sysadmin A host can be either a participant or a terminal If waiting room mode is enabled and the host has a terminal the host can unlock the waiting room on joining the meeting Step 4 If you do not want to set any additional information perform on
31. described here to enable SSO Procedure Step 1 Go to Administrative Tools gt Local Security Policy gt Security Options on your computer Step 2 For Windows Vista perform these steps a Double Select Network security LAN Manager or right Select and select Properties b Select Send LM amp NTLM use NTLMv2 session security if negotiated in the Local Security Setting tab Step 3 For Windows 7 perform these steps a Double Select Network security LAN Manager authentication level or right Select and select Properties b Select Send LM amp NTLM responses Step 4 Select Apply Accessing In Meeting Control You access the In Meeting Control screen after signing in to the RADVISION SCOPIA Management Suite web user interface Alternatively you can enter a meeting directly without having to log in to the RADVISION SCOPIA Management Suite Procedure Step 1 Select Enter a Meeting in the SCOPIA Management Suite login screen Figure 1 2 Enter Meeting Button Step 2 Enter the ID of the desired meeting Step 3 Enter the meeting PIN if there is one Figure 1 3 Direct Meeting Access Meeting J PIN TE Step 4 Select Login YAN BVA S O Ni SC PI A Delivering the Visual Experience Managing Your SCOPIA Management Suite User Profile Based on your user type the iView interface displays a different user interface This section provides profile management information for Operators Organizers and Reg
32. e of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Using Lecture Mode B In Lecture Mode the lecturer is displayed in one view and all other participants are displayed in the second view The lecturer sees all the participants in the second view while the participants see only the lecturer Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Basic Step 3 Enter a meeting ID and subject Step 4 Select a meeting type in which the Administrator has selected the Enable Lecture Mode option The host is designated as the lecturer and set to be displayed in the first view All other participants are set to be displayed in the second view The host sees all the participants The participants see only the host Step 5 If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Viewing Participant and Terminal Availability Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Attendees Availability Figure 4 14 Attendee Availability Invite Attendees Settings U User T Terminal If you do not
33. ed to display endpoint initiated calls Step 2 Select My Meetings in the sidebar menu Step 3 Select Current Step 4 Alternatively you can view the In meeting Control interface of an endpoint initiated meeting from the RADVISION SCOPIA Management Suite login screen Select Enter a meeting and enter the meeting ID and PIN to access that meeting Creating Endpoint Initiated Meetings Using Sony Endpoint with Embedded MCU You can create a multipoint meeting on a Sony endpoint using an embedded MCU Procedure Step 1 Access the web interface of the Sony endpoint Step 2 In the Dial Disconnect section select Multipoint in the Line I F field to create a multipoint conference Managing Meetings via Video IVR The Video Interactive Voice Response IVR mechanism provides a series of video screens and audio messages to guide you through the process of creating or joining a conference on the MCU without the need to register to a H 323 gatekeeper or to a SIP registrar e Accessing MCU Meetings via Video WWRisisisiiesissicnsaviatiiinnitedenesonariianieceonaeens page 40 e Viewing MCU Meetings Vid Video IVRis cicivessccsnscetcciaiere coeeeevesteniwrenrecenaenes page 40 e Creating MCU Meetings via Video IVR c ccccesscceeccesscceessccssceeesaceeesees page 40 Accessing MCU Meetings via Video IVR Step 1 Step 2 Step 3 Mm Procedure Ask your administrator for the Auto Attendant session ID Dial the Auto Attendant s
34. eesisnnsicidinprre esinin ieia page 31 Defining How to Enda Mecting sisincissiciss eeaninesidimessadoreneieakaseseiase page 31 Setting a Time Zone for a MGCTING 5 esi rseyserspesrewiesevesersesiiemureeeers E page 33 e Testing the Meeting Scheduling Request sssssssssseseceocsosesseseceosocsssosseee page 34 Creating Ad Met MECUINSS cciesincrsasenieonreieemerimnneeee ne eanees page 35 e Managing Meetings via Video IVR cceccccesccesncceeccceeccceesaceecconssaeeeeees page 39 Scheduling Meetings Workflow To schedule a meeting you must configure each of the tabs in the Meeting Scheduling section We recommend that you start with the Basic tab then configure each of the remaining tabs in the order that they appear in the Meeting Scheduling user interface Table 4 1 Tab Basic Invite Attendees Settings Attendees Availability Advanced Subject Meeting Type Start Time Meeting ID Meeting PIH Moderator PIH Meeting Schedule Tabs in order of appearance Description Displays meeting information such as the meeting type and the date and time of the meeting and whether or not the meeting is a recurring meeting Invite participants both users and terminals to the meeting Can also reserve MCU ports for dial in participants dial in dial out mode Displays advanced meeting options Figure 4 1 Schedual Meeting Interface Schedule A New Meeting Displays the settings for mee
35. ession ID from your endpoint to access the video IVR session Alternatively you can dial your iVIEW Suite IP address to gain access to the video IVR session Viewing MCU Meetings via Video IVR a Step 1 Step 2 Step 3 Procedure Access the video IVR as described in the Accessing MCU Meetings via Video IVR section on page 4 40 Use the or keys to browse the meeting list page by page Enter the meeting ID to access that meeting Creating MCU Meetings via Video IVR o C Step 1 Step 2 Step 3 Step 4 Procedure Access the video IVR as described in the Accessing MCU Meetings via Video IVR section on page 4 40 Press 0 If the meeting ID is currently being used by a meeting you will join this meeting If the meeting ID is not in use you can create a new meeting using this meeting ID Optional Enter a PIN for your new meeting or enter Participants must use this PIN to join your meeting VANDA 1 Ni SC PI A Delivering the Visual Experience Managing Meetings in SCOPIA Management Suite VISWINS rour Nect S icenaren a a page 40 e Verifying that You Have Successfully Created Your Meeting sssssssessseesee page 40 Searchin for aA MECUING saat sieeciesiaemniareciatineran ee E adres page 41 Manitoring a MECUING sisssxcsscressarsnnvisned iin reaR NEER ER page 42 Generatne Repa S errena ina A E E AEE AANS page 42 s Responding to a Meeting Invitation emssrsssesssrss
36. etings that have not yet started Select History to see all your meetings that have already finished The creation status of each of the displayed meetings is shown in the Status column If the status column is colored green the meeting was successfully created and all meeting participants are in the meeting If the status column is colored red SCOPIA Management Suite has failed to create the meeting To view the Reason Failed error message Select the red status indicator and then Select Retry to resend the meeting information to the MCU Searching for a Meeting mm Procedure Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Select My Meetings in the sidebar menu Select Current Upcoming or History as required Perform any of the following Enter the partial or complete subject of the meeting in the Subject field If any part of the meeting subject matches the search string the meeting record is displayed in the search results Enter the E 164 number the number of the user terminal of an attending terminal in the E164 field If any part of the meeting subject matches the search string the meeting record is displayed in the search results Select the calendar icon in the From field and select a date and time in the window that opens Meetings scheduled after the selected time are listed Select the calendar icon in the To field and select a date and time in the window that opens Meetings schedu
37. etings using MCU Delimiters sssssssssssessssseeee 36 Creating Ad Hoc Virtual ROOM MECtINGS iinaveesiscdsiienadaewatewasaaiiansadeavensscuswnansudenss 36 Viewing Endpoint initiated MEetingS ccccseccseccscescceceseccesctsetcsscesessessonss 37 Creating Endpoint Initiated Meetings Using Sony Endpoint with Embedded MCU 37 Managing Meetings Via Video IVR e cece eeeeee cece eee eec eee eeeceeneeeeeeeeeeeceeeeeeeeeeeeeeees 37 Accessing MCU Me etings Via Video INRe ccccvesseciandssigsieveansniius te sensia ans 38 Viewing MCU Meetings via Video IVRisii sscicnsesisacsstensesvbawsaswesaosseuddneesesesiuuenenseas 38 Creating MCU Meetings via Video IVR cisicsacscceevtesssdvessscinsvetvess svdesectaenanveedstces 38 Managing Meetings in iCM Te es El Managing Meetings in 1CM eee ecce ec eece cece eee eeceeeeeeceenceeseeeeeeeseeeseeeeeeeeeeeeeeees 39 VIEWING YOUR Meetings ssossrein nienn a Rie cidbevibin ar aisle gaa E Seidl Names saldbeivbigese ss 40 Verifying that You Have Successfully Created Your Meeting eceeeeeeeeeeeeeees 40 Searching fOr a Meeting ississssssvisisrerisississisiisi ristis tos steri leunteNeasasereeeeceaies 41 Monitoring a Meeting ciss dcdues ncatsases scwhiwhaeeccdeisenccaueessssddadds ES E E E TEE 42 G erating REPOMMS wis icasesesesiwesesdwus ss node sdesaeeewsiasvasecdseds Sanegeesdenalidiwssedeseea case 42 Responding to a Meeting Invitation esess
38. fault when adding a new service e HD Switched Video Supports switched high definition video at rates of up to 4096 Kbps e Desktop Video Supports Standard Definition conferencing Note Continuous Presence or Voice Activated meeting types are available only if your system administrator has configured a Sony endpoint with an embedded MCU To host the meeting on the embedded MCU you must be one of the meeting attendees and select a Sony endpoint with an embedded MCU Step 6 Optional Select Recurrence to define the recurrence details for a recurring meeting The Recurrence button is only enabled if the meeting start time is not Now Step 7 Step 8 Step 9 Step 10 Step 11 Figure 4 6 Recurring Meeting Settings Recurrence Pattern Recur every meekin ae Mont hly H Sunday i Monday tuesday H Wednesday i Thursday Friday Saturday Range of recurrence No end date End after E occurr S Cry N OK Cancel Optional Define the meeting access PIN in the Meeting PIN field Only integers are allowed This PIN allows you to join a PIN protected meeting Optional Define the PIN that allows a user to perform moderation operations on a meeting in the Moderator PIN field Only integers are allowed This PIN allows you to take control of a meeting from the In Meeting Control interface or from the endpoint using DTMF Meeting Operators can access the In Meeting Control screen without using the Moderator PIN
39. field in Meeting Scheduling Corresponds to the Duration field in the Meeting Scheduling Meeting room used for scheduling a meeting Corresponds to the Organizer field in Meeting Scheduling MCU service prefix used for the meeting MCU service used for the meeting MCU s used for the meeting For cascaded meetings master appears after the MCU name Number of terminals used for the meeting Corresponds to the Reserve additional ports field in Meeting Scheduling Number of dial in IP terminals Number of dial out IP terminals Number of dial in PSTN ISDN terminals Number of dial out PSTN ISDN terminals Gateways used for the meeting Any failure on a network device such as an or gateway Any failures on attending terminals Select Save to save the report to a location of your choice Responding to a Meeting Invitation Step 1 Step 2 Mm Procedure Select My Meetings in the sidebar menu Select Upcoming For upcoming meetings the meeting organizer can access it modify and delete it from the My Meetings Screen The meeting organizer can view the meeting summary screen The meeting organizer can check the attendees list to see who will attend the meeting Modifying Upcoming Meetings aaa ss Step 1 Step 2 Step 3 Step 4 Step 5 You can reschedule the meeting to another time change the meeting parameters or delete the meeting request Procedure Select My Meetings in the sidebar menu
40. ge 10 Searching fora Personal CantaCtessrsrnecriiirriit nhrin eee page 10 Creating or Modifying a Personal Contact Mm Step 1 Step 2 Step 3 The Address Book section is hidden by default If you cannot see this section contact your system administrator Procedure Select the Address Book icon in the sidebar menu Figure 3 1 Address Book Icon gt Addres Select the Private tab Select the link in the Name column for the contact you require or select Add to create a new contact profile Figure 3 2 Add a Contact Hame E nn croups All Group v Terminal Tim Findley tfindley westco com Westco IT Westco IT Westco Marketing Liberty Smith ismith westco com No Group Sara Moore smoore westco com Figure 3 3 Create a New Contact First Name Last Name E mail Terminal Type IP H 323 IP Phone Humber Bandwidth Kbps Group Select Groups Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Enter the first name last name and email address of the contact in the relevant fields If you provide a phone number for the contact you do not have to enter an email address in the E mail field Select a terminal type used by the contact Available fields and options vary according to terminal type If you select the IP H 323 terminal type a Enter the E 164 number or IP address of the new termina
41. gement Suite e SCOPIA Management Suite is configured to allow endpoint initiated point to point calls Creating Ad Hoc Multipoint Meetings Using a Default Meeting Type Procedure Step 1 Dial a meeting ID number that begins with the SCOPIA Management Suite meeting ID prefix by default 6 For example 6789 SCOPIA Management Suite then uses the default meeting type to initiate the meeting For example if the default meeting type is 85 other users can join the conference by dialing either 856789 or 6789 Step 2 If you cannot initiate an ad hoc meeting contact your system administrator to verify the following e Your endpoint or terminal is registered to a gatekeeper managed by SCOPIA Management Suite e SCOPIA Management Suite is configured to allow endpoint initiated multipoint calls Creating Ad Hoc Multipoint Meetings Using a Non Default Meeting Type Procedure Step 1 Dial the meeting type prefix followed by a meeting ID number For example 856789 where 85 is the meeting type prefix and 6789 is the meeting ID number Other users can join the conference by dialing either 856789 or 6789 Step 2 If you cannot initiate an ad hoc meeting contact your system administrator to verify the following e Your endpoint or terminal is registered to a gatekeeper managed by SCOPIA Management Suite e SCOPIA Management Suite is configured to allow endpoint initiated multipoint calls Inviting Participants to Ad Hoc Meeting
42. he start time of the meeting Figure 4 4 Start Time Icon Start Time Now is Eb Specify the exact date and time in the popup window By default the start time is Now If you specify a start time that is in the future the End Time field displays The End Time value is equal to the start time plus the duration of the meeting You can change the meeting duration by overriding the value in the Duration field Step 4 Enter a meeting subject This is a required entry Step 5 Select a meeting type Figure 4 5 Meeting Types Meeting Type 72 Default MeetingPlace Please select Start Time Non Video Conference Non Video Conference Paint to Point Point to Point Meeting ID 72 Default MeetingPlace 80 Audio Only Meeting PIN 81 HD SD Continuous Presence 84 HD Switched Video Moderator PIN GSRN If a SCOPIA Elite MCU is deployed you can use a default meeting type If a SCOPIA MCU is used select one of these predefined meeting types e Non Video Conference Only users and meeting rooms are scheduled for a meeting No terminals are involved e Point to Point meeting type Only two terminals are scheduled for a meeting and there is no use of MCU ports for the meeting e Audio Only Only an audio bridge is scheduled for the meeting There is no meeting room or video scheduled e HD SD Continuous Presence Supports high definition continuous presence Supports image size of up to 720p De
43. ically extend SCOPIA Management Suite meetings to last more than four hours If you need this default changed contact your system administrator The maximum values that SCOPIA Management Suite allows are 10 days 240 hours and 14400 minutes Step 7 If you do not want to set any additional information perform one of the following e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Setting a Time Zone for a Meeting Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Advanced If you do not see this tab contact your system administrator Step 3 Select the required time zone from the list in the Time Zone field Step 4 If you do not want to set any additional information perform one of the following e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Testing and Completing the Scheduling When you have completed all selections in the Meeting Scheduling screens you can either test to see if the meeting scheduling request would be successful or schedule the meeting and receive the meeting invitation e Testing the Meeting Scheduling Request ccccesscceccceescccecsceesceeessees page 34 e Completing the Meeting Scheduling PrOCESS 05csccervevsreseseereeversseyeeesseareerae page 34 Viewing a Summary Of Your Meeting sxiscisinivscsssarersenssntcdicissrneeieareeceenaeen
44. ioned on the upper left hand corner of the In meeting Control screen the title bar includes essential meeting information Meeting control buttons are also available on the title bar for users with chair control privileges Enables you to view all meeting attendees and information about them Enables you to view statistical information for all meeting attendees This information in Statistics complements the information on the Participant List by providing additional attendee data For users with chair control privileges Invite multiple predefined users or terminals to the meeting from this tab Positioned in the upper right hand corner of the In meeting Control window the Layout panel displays layout information related to meeting attendees such as the position of each attendee in all available views For users with chair control privileges layout control buttons are also available Positioned below the Layout panel For users with chair control rights You can invite additional attendees to the current meeting Viewing Title Bar Details Table 6 2 Title Bar Details Element Name Sub Element Name Graphic Link Meeting ID Meeting Name Presentation Audio Video Data Sharing via T 120 Encryption MCU Conference Bandwidth Time Remaining PIN a Requirements Mm Description The meeting ID attendees dial to join the meeting Name of the meeting Indicates whether or not the conferen
45. isted Step 6 To return to the complete list of contacts clear the Name field and select Search Managing Your Organization Contacts List Viewing All Users in Your Organization sisissicnenarintaiiadareroumernnnsndserncevms page 11 e Searching for a Contact in Your Organization ssssssssssessssesseeseseeereeeseee page 12 e Adding Organization Contacts to your Personal Address Book secessceeeses page 12 Viewing All Users in Your Organization Ree Procedure Step 1 Select Address Book in the sidebar menu Step 2 Select Public All users in your organization are listed Figure 3 5 All Organization Users Address Book Public My Groups Terminal Tim Findley tfindley westco com Westco IT Westco IT Westco Sara Moore smoore westco com Marketing Liberty Smith Ismith vwestco com No Group Searching for a Contact in Your Organization Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Mm Procedure Select Address Book in the sidebar menu Select Public Enter the partial or complete name of the contact in the Name field Select All Groups or a group in which to search for the contact from the In Groups list Select Search Search results are listed To return to the complete list of contacts clear the Name field and select Search Adding Organization Contacts to your Personal Address Book Mm Step 1 Step 2 You cannot edit a public contact record You can add a public
46. l in the IP Phone Number field b Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field If you select the PSTN ISDN terminal type a Enter the international access code for the ISDN terminal in the Country Code field b Enter the local area code of the ISDN terminal in the Area Code field If the local area code begins with 0 do not include the 0 in the area code Enter an ISDN phone number in the Number field d Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field e Select Restricted Mode to apply the convention of using multiples of 56 Kbps instead of multiples of 64 Kbps If you select the Dual H 320 and H 323 terminal type a Enter the E 164 number or IP address of the new terminal in the IP Phone Number field b Enter the international access code for the ISDN terminal in the Country Code field c Enter the local area code of the ISDN terminal in the Area Code field If the local area code begins with 0 do not include the 0 in the area code Enter an ISDN phone number in the Number field e Select the maximum speed for the IP terminal connection to the network for video meeting in the IP Bandwidth field f Select the maximum speed for the ISDN terminal connection to the network for video meeting in the ISDN Bandwidth field g Select Restricted Mode to apply the convention of using multiples of 56 Kbp
47. led before the selected time are listed Enter the partial or complete meeting ID in the Meeting ID field If any part of the meeting ID matches the search string the meeting record is displayed in the search results Select Search Search results are listed To return to the complete list of meetings clear each of the fields Select Search Monitoring a Meeting Step 1 Step 2 Step 3 Step 4 Step 5 Mm You can monitor and moderate a meeting in which you are a participant or the organizer via the In Meeting Control interface for the meeting Procedure Select My Meetings in the sidebar menu Select Current lt Select the link in the Subject field for the meeting you want to monitor pl Enter the moderator PIN if one is used for this meeting Select the Become Moderator icon Note The In meeting Control interface is not available for meetings in which you are not a participant or the organizer Generating Reports a Step 1 Step 2 Step 3 Step 4 On the Upcoming and History tabs you can generate a report in xls format which shows all meetings scheduled between selected dates as specified in the To and From fields Once you have saved a report you can view it with Microsoft Excel Procedure Select the My Meetings icon in the sidebar menu Select Upcoming or History as required Select the calendar icon in the From and To fields to choose a start and end date for information in the gener
48. may make improvements or changes in the product s and or the program s described in this documentation at any time If there is any software on removable media described in this publication it is furnished under a license agreement included with the product as a separate document If you are unable to locate a copy please contact RADVISION Ltd and a copy will be provided to you Unless otherwise indicated RADVISION registered trademarks are registered in the United States and other territories All registered trademarks recognized For further information contact RADVISION or your local distributor or reseller User Guide for iVIEW Suite Version 7 5 June 2010 http www radvision com YAN D VA S O Ni SC PIA Delivering the Visual Experience Table of Contents About iVIEW Communications Manager ee USEF TV DOS x lt cscicndeaseoctusesceacacsasinc scuetaceekeu E E ET N ET T sees 1 Logging in CO ICM eesi ennenen EE E ceaehaee ced stenslaneteewecemetanemeces 2 Enabling Single Sign on with Microsoft Vista and Microsoft 7 cccccceecceesscceesceeeeeeeees 3 Accessing In Meeting Control sesseessceossssesessececcoossseseececeoceosssseeeceocoosesseseeeeeeo 4 Managing Your iCM User Profile es SS e eEeEeEEeEEEEEEEEEEEE gt EEEEEE LEEEEEL_E gt ELEL_E gt E L_E _EEE gt E L_EEE____E Viewing Your User Profile Settings eee eee e cece cece cence ence ec eeeeeeseeeeeeeeeeeeeeeeeeeeees 5 Modifyi
49. ng Your Password ce cece eesec ee ncceee cece nee ee nese eee eeneeeeeeeeenaseeeseeeeseeenaseeeeees 6 Modifying Your Email ACdress cccescccescceeneceencceeecceenaeeeeseeeneeeennseeseeeenaeeennees 6 Managing Your iCM Address Book E gt gt Managing Your Personal Contacts List ssesssesssesssesersssssssssessssesseeesseeeesesseeeeeees 7 Creating or Modifying a Personal COntaCt sii cscsissnnidassnennca nara nstaaweinabawsaorecvemeawens 7 Removing a Personal Contact lt sic ci ssn srasswereiiaeeeiesuie inienn a E aE 10 searching for a Personal Contact seisiess cswdavssaseeswscoueevaesetetcds tnmbeesceeaeecneceuedaies 10 Managing Your Organization Contacts List 0 eee eee e ce eee cece ence ec eeeceeeceeeeeeeeeeees 10 Viewing All Users in Your OfSaniZationsccsvias sssui sw ccdwweannenens ter ecdexianvessbina seceeeee 11 Searching for a Contact in YOUr Organization os ccccsccesssvessesscecteescsvsseseedacsveeseess 11 Adding Organization Contacts to your Personal Address Book sceeeeeeeeeeeees 12 Managing Contact Groups c is cccessssessvestacesecastascseead ecveccsasosedensessteceadasesenesves 12 Creating or Modifying a GhOUp ss ccc6cccensccdawececathiae sedsuwaengcdeutiatwiaeenansughetiesasaaeen 13 REMOVING A GrOUP aiewiestnsecdasonanaaand secasdan s TE EE ned EE E E eaa 13 Searching fOr a Group csscciscincersnsecveseaviees aviasenedsaemvenssevenesnssdawawsacecmedecsenane
50. nt List cee eee cece eee eee eee eeeeees 65 Terminating a Meeting sca danincassars ie nE SE EEKEREN EASES S ENS 66 VANDA 1 Ni SC PI A Delivering the Visual Experience About RADVISION SCOPIA Management Suite RADVISION SCOPIA Management Suite is a simple to use web based application for managing visual communications in multi site organization deployments It provides resource management of network devices for video and audio meetings as well as scheduling call routing and conference control functionalities This section e User Types PEINE E A IEEE E EA N I E A E A E T page 1 Logging in to SCOPIA Management Suite sssssesrssusrrenriiirenncensesrnrreiiesneid sirenas page 2 e Enabling Single Sign on with Microsoft Vista and Microsoft 7 sssssssesssssseess page 3 Accessing In Meeting COMOL lt tassucesdnssudaieasseniaiwelanaiamnemniadeiiadsectmatenens page 4 User Types a E SCOPIA Management Suite enables you to log in as a Meeting Organizer or a Regular User Each user type has a default set of permissions and a default view of the user interface Table 1 1 outlines the differences between the default permissions for each user type Note Table 1 1 SCOPIA Management Suite User Types and Default Permissions Meeting Organizer Create and manage meetings for others Allowed Manage personal address book Allowed Manage own virtual room Allowed Create and manage own meetings Allowed
51. r in the Bill To field The cost of the meeting is billed accordingly If you do not want to set any additional information perform one of the following e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Defining How to End a Meeting Mm Step 1 Step 2 Step 3 Procedure Select Meeting Scheduling in the sidebar menu Select Advanced If you do not see this tab contact your system administrator Select At scheduled time to terminate the meeting according to the termination time define for the meeting Step 4 Step 5 Enter a value in the Alert n minutes before termination field to indicate the length of time before the scheduled termination of the meeting that terminals receive the end of meeting warning At the defined length of time before the end of the meeting an audio alert message is played to the meeting participants The only way to extend the meeting is to do it manually in the In meeting Control interface Select n minutes after all terminals have left to terminate the meeting only a defined period of time after the last terminal leaves SCOPIA Management Suite automatically extends the meeting as long as meeting participants are still connected to the meeting and there is no resource conflict with upcoming scheduled meetings Step 6 Enter the required value in the n minutes after all terminals have left field By default you cannot automat
52. room Inviting Participants or Terminals to the Meeting A terminal is an audio video device for use in audio and video conferences over IP ISDN or mobile networks In general a user will have at least one terminal s Adding a New Participant or TSNminal ccscincissivecduscnaciahinndboantecadeiaaansnndmaawas page 21 amp Searching for a Participant or Terminal svccssees soaveiessecesseassorreerereresveanneaveases page 22 Selecting a Participant or Terminal vi ccsciiannncevaventiadmccenhuiieiesaune page 23 amp Reserving Exa POTS iccitcns iam ee ees page 24 Adding a New Participant or Terminal BE Step 1 Step 2 Procedure Select the Meeting Scheduling icon in the sidebar menu Select Invite Step 3 Enter the required information about the participant or terminal in the lower half of the screen You must provide at least the email address of the user or the number of the terminal that you want to add Figure 4 8 Adding Participants Westco Marketing Available Participants Selected Participants Sara Moore sysadmin First Name Leon Last Name IP SIP Bandwidth Default Kbps Video Profile C Save to my address book C Reserved ports E mail Ipinoy westco com Finish Step 4 Select Save to my address book to add the participant to your address book Step 5 Select Add to save your changes Step 6 If you do not want to set any additional information perform one of the
53. rs select the My Profile icon in the sidebar menu or For Organizers and Regular Users select My Profile then select My Info Modify your email address as required Select OK to save your changes Note Depending on your user type you can follow the procedures above to modify other details of your profile including your name telephone contact company company branch time zone date display format name display format time zone or to enable full screen display YAN BVA 1 Ni SC PI A Delivering the Visual Experience Managing Your SCOPIA Management Suite Address Book The address book facility allows you to store a list of personal and organization contacts that you can quickly retrieve when scheduling meetings Only you can view your personal contacts All organization users can view your organization contacts For easier management and quicker access you can also define contact groups assign users into groups e Managing Your Personal Contacts List sissssssscssessssissrsersissssrsriissssssissssessss page 7 e Managing Your Organization Contacts List ssssesessssssssssssesessssssssssee page 11 Managing Contact GOUD viscios vere Gaiarerssee insk Enr EEN E PEE E ESTEE EREE EERE page 13 Managing Your Personal Contacts List e Creating or Modifying a Personal Contact ssssessssessssssseseecessssssseseeeeee page 8 lt Removing a Personal CONLACE serieren sire rnare EEE E TR ERES pa
54. rved ports to reserve additional MCU ports for unknown participants Figure 4 10 Reserved Ports First Name E mail Bandwidth Default F Save to my address book Reserved ports 12 Step 4 Enter the required number of additional ports Step 5 If you do not want to set any additional information perform one of the following e Select Next to proceed with setting additional meeting scheduling options e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Customizing Participant and Terminal Settings Selecting a Terminal for a Participant lt cicsicccsastautsctcinicsawresincsdiasniariabeauees page 25 Defining Participant Dialing Options vcssscivessesasvaes sees peecereeseeveaarees page 26 e Viewing Participant or Terminal Addressing cece eee eeeeeeceeceeeeeeeeeees page 27 e Defining Participant Video Display Layout cc ce cee eee ecee eee eeceeeeeeeeees page 27 Defining the Meeting HOSE o cicsrnesanserrieivunierssanerecieeseemeneereaneesuaeenmeres page 28 Using Lecture ModE ss sicrcanhensisseanbimeageliddwidaniiastarumadnlarasincagubndaeianaenenees page 29 Selecting a Terminal for a Participant BE This option is not available for non video conferences Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Step 2 Select Attendees Settings If you do not see this tab contact your
55. s instead of multiples of 64 Kbps If you select the IP SIP terminal type provide the following information a Enter a SIP URI for the user b Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field Select Group to associate a contact with a group defined under Address Book gt My Groups Step 11 Step 12 Select Select Groups and use the arrow buttons to move entries between the Available Groups and Selected Groups lists Figure 3 4 Select Groups Select Groups Available Groups Selected Groups Westco Marketing Cancel Select OK to save your changes The contact appears in the relevant group list and is added to your personal address book Removing a Personal Contact a Step 1 Step 2 Step 3 Step 4 Procedure Select Address Book in the sidebar menu Select Private Select the check box next to the name of the contact you want to delete Select Delete and then OK The contact is permanently deleted from your address book Searching for a Personal Contact a Step 1 Step 2 Step 3 Step 4 Procedure Select Address Book in the sidebar menu Select Private Enter the partial or complete name of the contact in the Name field Select All Groups or a group in which to search for the contact from the In Groups list The groups displayed in this list are defined at Address Book gt My Groups Step 5 Select Search Search results are l
56. s page 35 Testing the Meeting Scheduling Request Step 1 Step 2 M a E a T This procedure describes how to test the scheduling request without actually scheduling the meeting Procedure Select Test on any tab of the Meeting Scheduling section Figure 4 15 Testing Meeting Schedualing Meeting Subject Strategy Session Meeting ID 6757 Date 06 26 2010 Time 19 55 China Standard Time Duration 00 30 Meeting PIN 1111 To connect from an IP terminal please dial 6757 To access the meeting control click this link when the meeting is in session http WRYCN MVIEVV r203 RADYISION com 8080 icmhandoverconf virtualMeetingID 6757 If the scheduling request fails the application suggests alternative time slots for this scheduling request to be successful You can either select a new time slot or change the scheduling parameters and then re test Completing the Meeting Scheduling Process B Step 1 Step 2 Procedure Select Finish on any tab in the Meeting Scheduling section If all required resources are available the meeting is automatically scheduled and notifications are sent to all participants If network resources are available but non required resources such as terminals users and rooms are not the meeting is automatically scheduled notifications are sent and a conflict list is created for the meeting organizer If the meeting cannot be scheduled a message appears in which you can selec
57. s using MCU Delimiters Mm By default is the MCU delimiter for inviting an endpoint to a meeting and is the MCU delimiter for the meeting password Procedure Step 1 Dial the following in a single string e The meeting type prefix followed by a meeting ID number e kk e The number of the endpoint or terminal you want to invite e kkk e The meeting password For example 856789 111 5656 Step 2 If you cannot initiate an ad hoc meeting contact your system administrator to verify the following e Your endpoint or terminal is registered to a gatekeeper managed by SCOPIA Management Suite e SCOPIA Management Suite is configured to allow endpoint initiated multipoint calls e The MCU is configured to use default delimiter settings Creating Ad Hoc Virtual Room Meetings SS SSS Se SS SSS SS SS Sa See Depending on your system configuration you might be limited to ad hoc virtual meetings You can create an ad hoc virtual room meeting as follows Procedure Step 1 Access a terminal Step 2 Dial a virtual room number For example a user defines a virtual room with number 6555 and meeting password 1234 When 6555 is dialed from an endpoint a virtual room meeting begins The meeting ID is 6555 and anyone wanting to join the conference must enter the password 1234 Viewing Endpoint initiated Meetings Mm Procedure Step 1 Verify with your system administrator that SCOPIA Management Suite is configur
58. sesessececeossossssececeososseseecececeosssseee 44 Modifying Upcoming Meetings ic iissccssisseensseeewasvescetesacsanavas te vesew eras deedee ve saaiaene 44 Deleting Your Meeting History sesesssssssesseceseossosessececcocoosesesesceceocsssseeeee 44 Defining the Duration of the Meeting History Display sssesssssssssssssssssssssssssese 45 Moderating Meetings in iCM MM About the In meeting Control Interface ssssessesessssssssescoesssssssssseseeosssssssseseee 47 Accessing the In Meeting Control Interface 25 icicisercsedesesssdensadecenvaarseebesnas ees 48 Identifying In Meeting Control Interface Components ccc eee eeee eee ee eeee teens 48 Viewing Title Bar Details 1 5 ccsscccccedesascesesaraseatensass deusasseesnarvecs ESTR dees 49 Viewing Participant List Tab Details i sccsssssscvavsevessscveasssccuasveseentewssecadaans suenwas 51 Viewing Statistics Tab Details s icsciassdanienaniescausmeieededeateeceamnnenpenasensseamentweneuad 53 Viewing Layout Panel DetallS wisi sicvssisvsiceccadcaeeeewteswbe sian S EEr EE E R REE Ei 53 Viewing Invite Panel Details ccswssssicwus seu twowessiirearesads vasinctvabeudcbeskewscsduleveaveoeea ves 54 Moderating a Meeting o cccevsccesasseecccevaves seed dts rst tst istori tt sap enseeeevesscedtuscestedswasseedead 54 Taking Moderator Controles srein niae S eA E EEE EAE S AREE 55 Inviting Multiple Participants iavcciainieeee vies scan vedas resed ni En EGEE ES 56
59. snrereissrs ts svenne ron Ene EEn E page 44 Modifying Upcoming Meetings ccc ninr rikt hiar EN ANNEN page 44 e Deleting Your Meeting HIStOry ccaisesesicieessscvsiessancdedebs necebaevesdwnevieneewenenens page 44 e Defining the Duration of the Meeting History Display ssssssssessssssessesseseso page 45 Viewing Your Meetings Step 1 Step 2 Step 3 Step 4 Mm Procedure Select the My Meetings icon in the sidebar menu Select Current to see all your meetings that are currently in progress Select Upcoming to see all your meetings that have not yet started Select History to see all your meetings that have already finished Figure 5 1 My Meetings User Interface My Meetings o g 7 N Upcoming History Subject Start Time Duration Status Meeting ID Organizer Strategy Session B 02 34 30 minutes 6123 sysadmin Only meetings that meet at least one of the following criteria are displayed e You are a participant in the meeting e You are the owner of a virtual room used in the meeting e You are the organizer of the meeting If you do not get the expected result when you view your meetings contact your system administrator Verifying that You Have Successfully Created Your Meeting BE Step 1 Step 2 Step 3 Step 4 Step 5 Procedure Select My Meetings in the sidebar menu Select Current to see all your meetings that are currently in progress Select Upcoming to see all your me
60. t an alternative time slot for the meeting if a time slot is available If no alternative time slot is available Select Back to return to the Meeting Scheduling screens where you can modify your selections Viewing a Summary of Your Meeting Mm Step 1 Step 2 Step 3 Step 4 Procedure Select Finish on any tab of the Meeting Scheduling section If the meeting is successfully scheduled a Meeting Summary window displays the following information Figure 4 16 Successfully Scheduled Meeting Notice Meeting Subject Test Meeting Meeting ID 6344 Date 06 25 2010 Time 21 18 Central European Summer Time Duration 00 30 To connect from an IP terminal please dial 6344 To access the meeting control click this link when the meeting is in session http WRYCN VIEVV 1203 RADVISION com 8080cmhandovercont virtualMeetingID 6344 Alternatively go to My Meetings gt Upcoming Select the link to the meeting in the Subject column Select Meeting Summary Creating Ad Hoc Meetings aa ee eee You create an ad hoc meeting when you dial a random meeting ID from your endpoint or terminal without scheduling a meeting or a virtual room number The system creates this random ad hoc meeting or virtual room meeting for you When all participants leave the ad hoc meeting or the virtual room it is terminated If all participants leave the meeting within 30 minutes the meeting terminates automatically If all participants
61. t to dial out to the terminal of a participant listed as disconnected Select Disconnect to disconnect the terminal of a participant listed as connected Optional Select Reconnect All on the title bar to reconnect all participants to the current meeting Ad hoc participants participants not on the original invited list are removed from the meeting if they disconnect Select OK Muting and Enabling a Selected Microphone Step 1 Step 2 Step 3 Step 4 Step 5 a This option is useful in cases when there is unwanted background noise related to a specific participant or terminal Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select the Mic Enabled icon next to the required participant name Alternatively change the volume of that participant by right clicking the triangle next to the microphone icon to open a popup screen Set the volume to be between 5 to 5 in the popup screen Blocking and Unblocking a Selected Camera o E Step 1 Step 2 Step 3 You can block or unblock a video stream sent by a meeting participant For example if a participant video connection affects meeting processing and degrades performance you can block the participant video connection until endpoint issues are resolved Procedure Access the In meeting Control interface as described in the Accessing
62. that automatically switches participants at regular intervals Drag and drop the icon into a subframe in the Layout Box to display the speaker in that subframe Select to enable the display of the terminal name as a text overlay displayed on a participating terminal Select to toggle the self see function Select to enable disable dynamic layout If dynamic layout is disabled you can select a custom layout for the meeting by clicking Change Layout Select this icon to open a window containing all available layouts Select one of the available layouts and it will be applied to the current layout displayed in the Layout panel Displays the number of participants currently connected to the Displays the number of reserved ports for guest participants In this area you can invite an IP ISDN Mobile participant to e Changing the Meeting View for a Participant cece cece cece eee e teen eeeeeeee page 58 ities a SUD MEGUNS scccsscncisansenacasieancesssueumeiaieinhissabauineeenbaneeasnemuaada page 59 amp Extending Meetme DMANONssesiris denter inorri Eneo EAEE EEEE E EE page 60 Defining Video Layout and Display issexiecinissesciiasrrcirneececiemiaiieececiaeees page 60 Defining Video Output Schemes siciisiscrccvarsesrsannsserecnasverweneereabeeis eeeuteenes page 61 e Displaying a Participant or Terminal Name cece eeeee cece ec eeneeeeeeeeeees page 61 e Enabling and Disabling Dynamic Layout
63. ticipant Accumulated video packets sent to and received from the participant Includes the current value and average values for the minimum and maximum number of packets sent to and received from the participant The second video codec sent to and received by the participant if used The name of the MCU the participant is connected to The name of the Gateway the participant is connected to if an ISDN endpoint is used ISDN endpoint dialing details if an ISDN endpoint is used The name of the SCOPIA Desktop Server the participant is connected to if a SCOPIA Desktop Client is used Step 1 Step 2 Step 3 Step 4 Step 5 Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select Participant List Select the Change Participant Name icon located next to the name of the participant to open a popup window Enter a new name for that participant in the popup window If the participant is online the new name is displayed on the video screen for that participant Removing a Participant from the Participant List Mm Step 1 Step 2 Step 3 Step 4 Procedure Access the In meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Participant List tab Select the participants you want to disconnect and remove from the list
64. ting participants such as Displays a calendar with the availability of selected attendees Attendees Settings Attendees Availability Please select Now By Duration 30 minutes x My Virtual Room Place participants in a waiting room until the moderator joins the meeting Resource Availability Finish Defining Basic Meeting Properties Procedure Step 1 Select the Meeting Scheduling icon in the sidebar menu Figure 4 2 Meeting Schedualing Icon By default the Basic tab displays and the start time is set to Now Figure 4 3 Basic Meeting Schedualing Interface Invite Attendees Settings Attendees Availability Advanced Subject Meeting Type Start Time Eb Duration 30 Meeting ID My Virtual Room Meeting PIN Moderator PIN Place participants in a waiting room until the moderator joins the meeting Resource Availability Insert a subject for the meeting If working with Active Directory your virtual room settings are displayed Step 2 If the Meeting ID field displays a random ID is generated for this meeting You can edit the meeting ID If the Meeting ID field does not display a random ID is generated for this meeting after it is successfully scheduled Step 3 Select the calendar icon next to the Start Time field to specify t
65. tion Only Number column Dial in column Max Call Rate In Out column Sub meeting column Meeting View column Microphone Status Loudspeaker Status Monitor Status Camera Status Camera Status Participant Information column re ro Graphic Link Requirements Duo streaming enabled Description Indicates the user who is currently speaking in the meeting Indicates a user who joins the meeting by presentation only This column displays the number of the participating terminal and the name of the Gateway for ISDN endpoints or the name of the SCOPIA Desktop Server for SCOPIA Desktop Clients and SCOPIA Desktop Servers Indicates whether or not each participant dialed into the meeting Displays the connection speed in out of each participant in Kbps Indicates if a participant is part of a sub meeting of the meeting This is only displayed for connected participants For cascaded MCU conferences only terminals in the master MCU conference have this field enabled Indicates which view is currently displayed to each participant This is only displayed for connected participants For cascaded MCU conferences only terminals in the master MCU conference have this field enabled Select to adjust or mute the volume of a participant s audio output This is only displayed for connected participants Indicates whether or not a participant is receiving audio This is only displayed for connected particip
66. ub meeting Select Sub meeting on the toolbar Select a sub meeting to which you want to invite participants from the list in the Select sub meeting window Select OK A maximum of three sub meetings can be supported per meeting The number of supported sub meetings depends on the meeting type configuration Extending Meeting Duration Step 1 Step 2 Step 3 Step 4 SSS You can extend the meeting duration while a meeting is in progress Procedure Access the In Meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select Extend Meeting Duration on the toolbar Figure 6 2 Extend Meeting Duration Extend Meeting Duration Minute s Cancel Enter the number of minutes by which you want to extend the duration of the meeting in the Extend field in the Extend window Select OK Defining Video Layout and Display a Step 1 Step 2 Step 3 Step 4 The Layout panel allows meeting controllers to spontaneously control and adjust all aspects of meeting video When first accessed this area displays the video layout as selected during meeting scheduling Procedure Access the In Meeting Control interface as described in the Accessing the In Meeting Control Interface section on page 6 48 Select the Layout panel To rearrange the video layout per terminal drag and drop participating terminal names from the Participant List
67. ular Users e Viewing Your User Profile S tuingS wisi cccissssscvenesvesssinerssecciasercrswuvercorsnessnne page 5 Modiiying Your Password sccccccsanadcreraddmadesdsnabeeciadsanionateummwmaaieiaes sawesaberwnns page 6 MOVING Your Emal Address e cuseyeiesdonussasseerreeese rosy oes PE TEE E E ESERE page 6 Viewing Your User Profile Settings o E E E Procedure Step 1 For Select the My Profile icon in the sidebar menu Figure 2 1 My Profile Icon F My Profile Step 2 View or edit your profile details as needed Or For Organizers and Regular Users select My Preferences and edit your profile details as needed Step 3 Select OK to close the profile view Modifying Your Password Step 1 Step 2 Step 3 If your profile settings are stored on an external directory server you cannot modify your password Procedure For Operators select the My Profile icon in the sidebar menu or For Organizers and Regular Users select the My Profile then select My Info Select Modify Password Figure 2 2 Modify Password Modify Password Current Password New Password Confirm Password Complete the information as required and Select OK to save your changes Modifying Your Email Address ARSE EE eee Step 1 Step 2 Step 3 Your email address is a required field If your profile settings are stored on an external directory server you cannot modify your e mail address Procedure For Operato
68. ut Audio In Out The codec used for audio input and audio output Data Indicates if there is data sharing Viewing Layout Panel Details Mm Table 6 4 Layout Panel Details Element Name Graphic Requirements Description Layout Box The layout displayed in the layout box is what the participant sees View tabs Select a tab to display an available view You t can switch between views Video Output Stream Moderator control Select to choose the bandwidth for each view A privilege This is only available for MCU version 4 Element Name Auto Switch Active Speaker Text Overlay No Self See Dynamic Layout Change Layout Requirements Moderator control privilege w D a Moderator control privilege aa aA Moderator control privilege Moderator control privilege Moderator control privilege ERE Moderator control privilege dynamic layout must be disabled Esi Viewing Invite Panel Details WO n O gt Table 6 5 Invite Panel Details Area Description Participant Unused Reserved Ports Invite meeting the meeting Moderating a Meeting Taking Moderator Control ssssssssssese Inviting Multiple Participants Inviting Multiple Terminals Connecting and Disconnecting Participants Muting and Enabling a Selected Microphone Blocking and Unblocking a Selected Camera Description Select to choose this layout mode
69. vailable ports for a given time period of time Meeting Type Start Time Time Interval w oO a O D a E Figure 4 7 Resource Availability 72 Default MeetingPlace v 06 26 2010 00 26 Eb e Duration minutes Step 13 Perform one of the following e Select Next to proceed with setting additional meeting scheduling options m Reserved Port O Free Port Refresh e Select Test to test your scheduling request e Select Finish to complete the meeting scheduling procedure Scheduling a Virtual Room Meeting Cancel The virtual room facility enables you to set predefined attributes such as meeting type and PIN to customize your meetings You associate an identifying number with each virtual room Other users simply dial the virtual room number to establish a meeting using the customized attributes of the virtual room When scheduling a meeting in a virtual room you use the predefined attributes of that virtual room as preferred settings for the meeting Step 1 Step 2 Step 3 Step 4 Procedure Select the Meeting Scheduling icon in the sidebar menu Select My Virtual Room Select a virtual room from the list and Select OK SCOPIA Management Suite loads the customized configurations of the virtual room Select Finish to schedule a meeting in this virtual

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