XN120 MLT User Guide
Contents
1. When using a Call Forward Select Key press the key and wait to cancel a Call Forward setting then press the key and wait again to restore the previous Call Forward setting Call Forward Off Premise CALL Telephone Number E gt mo Ko Call Forward T Key al E 851 17 C gt When you set a Call Forward the DND CONF Key s lamp flashes and the Internal Dial Tone pattern changes 10 Regulatory Notice Refer to the Getting Started Guide 991409 5 supplied with the Xn120 Main Unit for the Declaration of Conformity related to the product Nothing contained in this manual shall be deemed to be and this manual does not constitute a warranty of or representation with respect to any of the equipment covered This manual is subject to change without notice and NEC Infrontia Ltd has no obligation to provide any updates or corrections to this manual Further NEC Infrontia Ltd also reserves the right without prior notice to make changes in equipment design or components as it deems appropriate No representation is made that this manual is complete or accurate in all respects and NEC Infrontia Ltd shall not be liable for any errors or omissions In no event shall NEC Infrontia Ltd be liable for any incidental or consequential damages in connection with the use of this manual This document contains proprietary information that is protected by copyright All rights are reserved No part of this document may be photocopied or2. of using the handset With Automatic Handsfree you can press the CALL Key without lifting the handset Normally you have Automatic Handsfree Use Handsfree Answerback to answer a voice announced Intercom call by speaking toward your phone without lifting the handset For Your Convenience Programming a Function Key Programmable Function Keys can be assigned as Appearance Keys e g Trunks or General Keys e g DSS One Touch Press the Function Key to activate the assigned function without dialling the Service Code Service CALL General Key Code Function Key Code Additional Data SPK L gt l5 0 gt e c 7 7 2 gt BY An existing Appearance Key cannot be overwritten without the Appearance Key first being erased Programmable Function Keys General Key Code can be erased by entering Service Code 00 Common Service Codes DSS One T uch Key Call Forwar_ Immediate DND Key Call Forwar_ Busy Backgrounc Music ON OFF Call Forwar_ No Answer Headset Ke Call Forwar_ Busy No Answer Incoming C ler ID List Call Forwar_ Dual Ring External Zo e Paging Call Forwar_ Follow Me External All all Paging Call Forwar_ Select Option Internal Zor Paging Call Forwar_ Device Internal All all Paging Repeat Rec al Abbreviatec Dial Common Personal Saved Nun er Redial Abbreviatec Dial Group Memo Dial Programming a DSS One Touch Key Programmable Function Keys can be assigned as DSS Direct Sta
3. reproduced without prior written consent of NEC Infrontia Ltd Copyright 2004 by NEC Infrontia Ltd All Rights Reserved i Issue 1 1 January 2005 NEC Infrontia Ltd 991405 5 www necinfrontia co uk
4. Entering a Name into an Abbreviated Dialling Bin When entering a name use the Dial Pad Keys on your telephone to enter letters as shown below For example press the 2 key once for A twice for B etc RET ETET vee e P Accepts a character and move the cursor one place to the right Press twice to insert a space Peeeore Clear the character entry to the left one character at a time Backspace Key lea F VedLale Or 11 3 Placing an Outside Call lt Quick Access gt Telephone Number Trunk Key ES gt Goo G amp Listen for Dial Tone before dialling a Telephone Number You can have function keys for Trunks or Trunk Groups Ask your Supplier Placing an Outside Call lt Access Code gt CALL Trunk Code Telephone Number E gt E gt Gea gt G amp Listen for Dial Tone before dialling the Telephone Number Placing an Intercom Call lt Dial Access gt CALL Extension Number Pressing CALL key after dialling an extension number is also possible Your call will ring or voice announce If you hear ringing wait for an answer If you hear a beep begin speaking Dialling 1 changes voice ring mode where the destination is an Xn120 Telephone Placing Calls Quickly Using Abbreviated Dialling lt Outside Calls gt Common Personal CALL DC Abbv Bin No D gt c gt amp CALL Group Abbv Bin No roor ada G Group Abbv Key SC 851 28 Common P
5. NEC Intelligent Hybrid System Xn120 Vision and Xn120 Talk Telephone User Guide Before using Your Telephone Thank you for purchasing the NEC Xn120 system Due to the flexibility built into the system your Dialling Codes and Feature Capacities may differ from those in this guide Check with your Supplier System Administrator and make a note of any differences Using Your Multiline Telephone Handset Alphanumeric Display Indicator NES CHECK Key CLEAR Ke CHECK CLEAR Programmable Function Keys a aoao oil LND Last Number Dial Key r 8 9 10 n 12 l D 22 o oa w M z a ae ae vi OPAC Operation Access Key i Soa we eR DC Dial Control Key Pn eee a eee 1 e les CALL Key E FLASH Key UCO S toel IRER transfer Key i F DND CONF SPK LO 55 e SPK Speaker Key mic HOL DND CONF Key l Do Not Disturb Conference HOLD Key Microphone MIC Microphone Key Speaker VOL Volume Control Key Dial Keys Functions Xn120 Vision Xn120 Talk Programmable Keys 12 Additional Prg Keys 10 Plantronics M12E Vista Base with any Display Yes No H series headset Handsfree Yes correctly Accept DLS Console Yes N Wall Mount Kit Yes Built in Handsfree Options Handsfree lets you place and answer calls by pressing SPK instead
6. cel The system periodically redials the call Repeat duration is programmable Ask your NEC Authorised Supplier for details You should lift the handset when the called party answered You can cancel this function by pressing DC and LND during idle condition Does not reserve line Will select other available line when original line is in use Answering Calls Answering an Outside Call Trunk Key rS S Ringing Confirm status of the MIC Key if you want to answer Handsfree MIC On Light On MIC Off Light Off Xn120 Vision Phones Only Answering an Intercom Call Voice Ringing Speak toward your phone a7 amp ae G Intercom Call Mode can be set at your phone as follows Ring CALL 823 Voice CALL 821 Confirm status of the MIC Key if you want to answer Handsfree MIC On Light On MIC Off Light Picking up another Extension s Call oon Call a Key ne 851 24 CALL e gt p Key Call PS for other Grou Errr 851 25 Pickup for CALL Extension Number gt 000 gt gt Extension u System programming is required to allow Group Call Pickup Ask your NEC Authorised Supplier for details Hold Transferring Calls Placing a Call on Hold Retrieving a Held Call Py HOLD N Flashing Z gt LC gt rf CALL N Talking L Flashing When an Intercom call is placed on hold the call is held as Exclusive Hold on your phone Whil
7. e your outside call is on System Hold other extension users can take the call off Hold Placing a Call on Exclusive Hold Exclusive Hold Key N S Flashing gt gt P n S cAi lt SC 851 45 Talking LW Flashing System programming is required to use Exclusive Hold Ask your NEC Authorised Supplier for details While your outside call is on Exclusive Hold other extension users can not take the call off Hold Retrieving a Held Outside Call if your extension doesn t have trunk keys Trunk No CALL you want to retrieve E see ee N To answer own held Trunk Transferring a Call to another Extension Extension Number HOLD N gt gt Pe X Talking Announce TRFR If your phone has a DSS or One Touch key for the extension user who is to receive the call just press it instead of HOLD Extension Number in the operation above For more convenient use Do Not Disturb DND DND CONF rf gt La DND Trunk Incoming Call On Hook DND Intercom Incoming Call DND Trunk amp Intercom Incoming Call DND Transferred CFW Call DND Cancel When you set DND the DND CONF Key s lamp is lit and the Internal Dial Tone pattern changes Call Forward Follow Me Call Forward Select Key SC 851 16 CFW Condition Extension Number CFW Type m gt Moo gt AN gt ta When you set a Call Forward the DND CONF Key s lamp flashes and Internal Dial Tone pattern changes
8. ersonal Abbreviated Dialling Bins are numbered as follows by default 2 digit dialling Common 00 79 Personal 80 99 or 3 digit dialling Common 000 899 Personal 990 919 System programming is required to provide Group Abbreviated Dialling Ask your NEC Authorised Supplier for details Using One Touch Keys lt Outside Intercom Calls gt One Touch DSS Key RS The Telephone Extension Number shall be pre registered to a One Touch DSS Key refer to Page 2 Trunk Access Code Dial 0 should be added as the first digit of the Telephone Number Last Number Redial lt Outside Intercom Calls gt D gt 5G The system retains the last 10 numbers dialled which can be viewed and dialled Xn120 Vision Phones Only LND VOL m gt C gt Ot gt G On Hook Find desired number Intercom numbers can also be stored under Last Number Redial Ask your NEC Authorised Supplier for details If your call doesn t go through Setting Camp On Callback Trunk Queuing z X lt Camp On gt Wait without C 8 5 o 4 hanging up Hear Busy Tone No Answer or es On Key lt Callback gt a for the Trunk Unavailable P system to call T 851 35 you back Lit Red when set lt Camp On gt For Intercom Call when you hear ringing wait for the called party to answer For Trunk Queuing when you hear Dial Tone begin dialling the telephone number lt Callback gt For Intercom Call whe
9. n your phone starts the ringing lift handset and wait for the called party to answer For Trunk Queuing when your phone starts the ringing lift handset hear Dial Tone and begin dialling the telephone number Cancelling Camp On Callback Trunk Queuing a gt Eaa When Camp On set Camp On Key Or press the Camp On Key SC 851 35 Set Answer a Message Waiting z C Lo it T k Hear Intercom MW Key Busy Tone or No Answer fer 851 38 Your phone s a T ED Indicator is A flashing in Red MW ma a When you set a MW the called party s MW Indicator starts to flash and your MW Indicator is lit Red When you answer a MW the MW Indicator will automatically go off when the called party answers If your call doesn t go through Checking amp Answering a Message Waiting Indication You can check who left a message waiting indication for you and then answer On Hook Check Name Applicable to Xn120 Vision Telephones only Cancelling a Message Waiting Indication at originating extension Extension Number CALL you want to cancel MW G gt Hmn gt oo gt L Clearing All Message Waiting Indications at any extension G gt Hne gt ee Clears all messages you have left for other extensions and messages other extension have left for you Repeat Dialling lt Outside Call gt C N Hear Busy Tone ES Dial Key or No answer ler 851 29 Flashes red when set Press flashing key to can
10. tion Selection or One Touch Keys You can place an Outside or Intercom call by pressing this key without dialling the number CALL Function Key LEa gt LJGC gt e gt 9 1 A Trunk Telephone Number HOLD SPK e gt C gt Extension Number Function Keys with one or two colour LEDs programmed as DSS keys will provide extension status indication Idle Off Busy lit This is known as Busy Lamp Field BLF indication When storing an outside telephone number the Trunk Access Code normally 9 must be added to the start of the number Up to 36 digits can be stored To program another key press the next Programmable Function Key instead of the SPK Key to finish For Your Convenience Programming Abbreviated Dialling Bins CALL Common Personal Abbv Bin No Telephone Number E P UAS e ait Abbv HOLD Name 12 characters HOLD eee Common Personal Abbreviated Dialling Bins are numbered as follows by default 2 digit dialling Common 00 79 Personal 80 99 or 3 digit dialling Common 000 899 Personal 990 919 System programming is required to allow Group Abbreviated Dialling Ask your NEC Authorised Supplier Up to 36 digits dialling can be stored in each abbreviated dialling bin To clear an abbreviated dialling bin number amp name press the CLEAR key after dialling the Bin No Applicable to Xn120 Vision Phones only
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