Home

Mindjet Power Markers User Guide

1. A previously unused Priority or Progress value might be entered in the Task Info pane written by other software or imported on a topic from another map A marker was deleted in the Marker List but it is still used in the map Turn orphan Markers into Power Markers For this example we ll create some orphan markers and then name them so they can be used as Power markers 1 2 Start a new blank map Add a topic and select it In the Library task pane select a custom icon that does not exist in the current Marker List from a sub folder such as one of the Alpha custom icons Use the Ribbon commands to apply a green fill color and red font color to the topic E create list of attendees Event Plan In the Markers task pane you ll see a new Marker group called General Icons containing the icon you added the green fill color marker in the Fill Colors group and the red text in the Font Colors group Each of these markers displays its name as Marker name in gray text If you remove the last instance of one of these unnamed markers from the map it is also removed from the Markers pane Although these unnamed or orphan markers can be used from the Markers List they are not available as Power Markers until they are named Mindjet Power Markers User Guide 51 Using Power Markers Fill Colors D Marker name Font Colors A Marker name General Icons GB Marker name 6 Click Configure and then click Import orphan
2. Mindjet Power Markers User Guide M Version 3 0 2011 Mindjet Table of Contents Table of Contents An Overview of Mindjet Power Markers ccccccsccnnnesseeeeeeecceceesnenneneeeeeeeeesseeeeeeannnnauas 1 CS CELI Sen 020 PP E E E E EE T A TE T 2 Power Markers features ssassssssnsrsnnsrnnsnnrsnnsnnnsnnrsnnsnnnennrsnnennnennnrnnsnnnsnnsrnnsnnrsnnennn 2 A111 0 gene ene ae ae nen ene E E E ee eee 2 TASK PANCS 5 5 EE EE AEEA 2 IDUN eea EE cegceeerces eeesarenanecces ees esaegcauuscceseeusesuat 2 Miele d gl 6 121 4 10 a ee ee ee eee ere 2 DS TS E E E a EEN 2 Power Markers DUONG ines tence cat irar An E EEE RE OE A E E OER 4 THe Configure DULO aritna aa aai ai a oi ou 4 TAO T AADO DUO a E E eee E E E A A 4 Te Odne DOON Sia eee en as 4 TE SO E er eee ee ee ee eee ee 5 Tutorial Power Markers QOMO nes nas dessein tesndcarenauates tesnaoeneceuaeesteenauaeecens 6 CAN IRIS UDOT PR nes tnisearhunsemartundeseetonttnaetacarencnesess 12 USING POWEF Markers viscccciicncrsasccecateticsccsannceecsaieeensranreensnnpeeessiesesensestcnseneaneiaennn 13 Configuring Power Markers QroupS cccscccccsssccccasesccucreescccnssscccaessccuaressecenssssauusssuaurers 13 Use the Configuration dialog to configure Power Markers settings 13 Edit the map S MAR ES a aan On ee os 16 Working with the Hot Lists eee e eens een e eee e eens ene eeeeee ene n nee neeeeeenseeeeeannnnnannees 17 Optimizing topic text for use in Ho
3. Topic Label into your map e Move the Topic Labels label marker definition topic from this map part into any existing Icon group or the Single Icon group in your Active Legends f Delete the remainder of the Topic Label map part as it is not needed g Refresh your Active Legends 2 If you are not using Active Legends a Open the Markers task pane b Create a new Icon markers group if there is no suitable group to which you can add a label icon c Add an asterisk at the end of the target group name to ensure that it appears in the Hot Lists d Add an icon to the new icon an existing Icon group or the Single Icons group Select an icon from the MindManager icons and name it Labels label without the quotes The label text turns this into an Automatic Marker that is activated if a topic possesses a topic label e If Power Markers is in Auto mode leave and re enter Auto mode to ensure that it reads the new marker set again 3 To mark a topic as a favorite topic select it and click the Label button on the Insert tab on the Ribbon Labeled topics will be shown in the Hot Lists and you can jump straight to them This mechanism provides a convenient way to jump straight to specific locations in a map without adding any more visual markers to the map itself You can just click on the topic text in the Hot Lists to go straight to the topic in the map Of course you could navigate through the map itself to find the same
4. Date is removed The marker you applied manually remains in the map Automatic marker conditions can be used for any type of marker with one restriction an automatic marker condition cannot be used to change itself For example an automatic marker test that uses the progress value of the task cannot be used to change the progress marker on the topic MindManager imposes a 40 character limit on the length of a marker name and automatic marker definitions must obey this limit Every condition keyword has a unique two character abbreviation so that you can use in the marker definition If a marker name exceeds 40 characters Power Markers will display an error message when the Active Legends are refreshed The Automatic Marker definition tables list all the available automatic marker definitions and their abbreviations All the Auto Markers conditions are configured to display Tags Text markers These are useful because you can switch off their display in the map in the View tab gt Show Hide gt Mindjet Power Markers User Guide 34 Using Power Markers Tags or Text Markers They can then be used to collect topics together in the Hot Lists without adding to visual clutter in the map itself Of course you can change the marker type to anything else if you prefer to see a visual icon or a color Use Auto Markers map parts Power Markers also includes a complete set of Map Parts that have all the Automatic Marker conditions in the
5. Map Markers in the Power Markers Configuration dialog Power Markers will scan your map and prompt you for a name for each unnamed marker it finds g Mindjet Power Markers Configure Power Marker configuration for map Map 1 Central Top ln lud Map Markers from filbenecd oul topes Rall up he Caen e import orphan Map Merkers Power Marker behavior by Marker Group Automatically include cphan Resource and Color markers 7 Ignore legend topics that define markers ba Laa Grou Tien _ Numiber of Mutually Daini Pal Mindjet Power Markers Import Marker x Pro impot thes Fill Color Marker Hes Marker rame In progress A Hele OK Skip Morker Skip Group Cancel k a E Import Arto Import this marker with the gwen name all Smileys 3 J None OK imports this marker and continues Skip Marker does not import this marker and continues Skip Group does not import this marker or any others in this group and continues Cancel will not import this or any other markers This function can not be used to rename custom icons in the General icons group icons added from a Library group other than the MindManager group If unnamed custom icons are found on your map you will need to enter names for these in the Markers pane As soon as a General Icon is named it automatically moves to the Single Icons group 7 When all m
6. Mindjet Power Markers User Guide 79
7. Tasks in progress 9 Waiting for reply Completed tasks David Roberts key ct david R David Roberts key chidavid People Jack Hughes key ct jack R Jack Hughes key ct jack Fiona Dawes key ct fiona R Fiona Dawes keyochiifona N Active Legend Overdue task date overdue Deadlines fj Imnext 3 days Stask date 3 day In next 4 weeks Stask date 4 week Issues t Questions text ew Problems text ew M Bookmarks bookmark gt Assets i Attachments attachment Hyperlinks hl The Active Legend topic where markers and their behaviors are defined The Active Legend function in Power Markers lets you plan out your marker groups marker names and their behaviors visually in the map The markers are updated by clicking the green refresh arrows on the Active Legend topics Active Legends make it easy to transfer sets of markers from one dashboard to another to reuse sets of markers and to change group and marker names Try changing the text on the New tasks topic then click the green refresh arrows on the Actions topic Power Markers will prompt you for permission to update the markers When you look in the Hot Lists or the Markers task pane the name for the marker will have changed Some of the markers have extra text after them such as In next 3 days task date 3 day The text after the sign is an automatic marker condition task date 3 day is shorthand for the follo
8. applies the automatic Markers Clicking the Update button when Power Markers is already enabled refreshes the automatic markers in your map and the Hot Lists Using the Update button is an alternative to using the Auto button Mindjet Power Markers User Guide 4 Getting Started The Auto button The Auto button switches on continual updates by Power Markers In this mode every time you make a change to the map the automatic Markers and the Hot Lists are refreshed This is the most convenient way to work so most of the time you will only use the Auto button and Enable button to switch Power Markers on and off respectively If you plan to make large scale changes to a map such as copying and pasting complete maps it is better to turn off Auto mode as this can affect MindManager s performance You can then use the Update button to update the map when it is convenient If you save your map with Auto mode enabled it will be switched on again the next time you open the map The Enabled and Auto status of Power Markers applies only to your current map so if you are working on multiple maps you will need to switch Power Markers on in each map Note that each map may have a different set of markers configured as Power Markers so the Hot Lists will change when you select a different map Mindjet Power Markers User Guide 5 Getting Started Tutorial Power Markers demo The quickest way to understand what Power Markers does is t
9. different markers on it so it can become overloaded if care is not taken Since the Main Topics are almost always in view anyway unless filtered out it is not usually necessary to roll up markers to the Central Topic The default setting for this option is off Include Map Markers from filtered out topics If not checked Power Markers will only include topics that have not been filtered out This is the default setting If checked Power Markers will also keep track of markers in topics that are hidden by a filter either by MindManager s Power Filter or Show Branch Alone features you can read more about using the Show Branch Alone function with power Markers here Import Orphan Markers Imports any orphan or unnamed markers into your Markers List before using them as Power Markers Normally you only need to do this on maps where icons and text markers or tags have been added without naming them in the Markers List This process is described in more detail here Automatically include orphan Resource and Color Markers With this option enabled Power Markers will automatically include all Resource markers Category markers Fill Color markers and Font Color markers in your map even if they are unnamed in the Marker List This is the normal setting This allows you to use these markers without needing to also visit the Markers task pane to name them If you want Power Markers to only track named markers included in the Marker List you can unc
10. due date meet the date condition date condition see table below Both Dates Topic start date and due date Map Parts gt Mindjet Power Markers gt Auto Markers gt Both dates Automatic marker Abbreviation Marker applied if dates ds Topic has both a start date and a due date defined dates none ds no Topic does not have both a start date and a due date defined The topic start date and due date both meet the date condition dates condition see table below Mindjet Power Markers User Guide 71 Reference Task status Map Parts gt Mindjet Power Markers gt Task Info gt Task status Automatic marker Abbreviation Marker applied if Topic does not have a progress value but has other task fields such as a priority duration resource or task part date This marker could be used to clean up maps to ensure that all tasks are properly marked so that they can be tracked Topic has a progress value from 0 to 100 Stask Stk inclusive task unstarted tk us Topic has a progress value of 0 Topic has a progress value greater than 0 but less than 100 task started tk st task incomplete tk ic Topic has a progress value of less than 100 task complete tk cp Topic has a progress value of 100 Topic has a progress value and has a non zero task task priority Stk pr priority defined task priority none tk pr no Topic has a progress value and has no task priority Topic has a progress value
11. group or in the Hot Lists task pane click the About button to display the About dialog o Click Help to see this Help file o Click Purchase to purchase a Mindjet Power Markers license o Click Support to access on line support If you are experiencing problems please be sure to give your version of Power Markers and version of MindManager to the support representative as this will help to identify issues Mindjet Power Markers User Guide 12 Using Power Markers Configuring Power Markers groups For a map s markers to behave as Power Markers they must have their group behaviors configured There are two ways to configure this behavior e inthe Configuration dialog described below e by using Active Legends in your map The group behavior settings are stored in the map s Markers List If you are familiar with the Markers task pane you may have noticed some characters appearing at the end of the marker group names asterisk to display a group in the Hot Lists plus to roll up the highest ranked marker minus to roll up the lowest ranked marker and equals to combine markers This is how Power Markers remembers how to process the marker groups These settings can be exported with a Marker List for use in other maps Refer to the MindManager documentation for information on working with Marker lists You can design a set of markers and their configuration as Power Markers and save it as a Marker List for use
12. in MindManager to roll up the progress markers By default the Task Management feature roll up takes precedence Power Markers will not change markers added by this feature You can choose which method will be appropriate for your needs Project Task Management add in Power Markers roll up feature Rolls up any marker including task Progress amp Resources Rolls up Progress values l Does not roll up task Durations Rolls up task Durations Uses standard markers Uses protected Progress icons Can also roll up ranked markers for best worst analysis And then use that method Use the Project Task Management add in Use Power Markers Do not enable roll up of the progress Do not use the Task Management roll up feature or marker group in the Power Markers configuration Disable the PTM Add in MindManager Options gt Add ins Mindjet Power Markers User Guide 53 Using Power Markers Mindjet Power Markers Options Power Markers has its own set of options that apply to all maps To access these e In MindManager 9 click the File tab click Options and then click Mindjet Power Markers e In MindManager 8 click the MindManager button click MindManager Options and then click Mindjet Power Markers You can change the following options Show splash screen on start up controls whether the Mindjet Power Markers splash screen is displayed when MindManager starts up Warn me before overwriting my Map Markers controls wheth
13. information but this depends on having the map well enough signposted that you can still navigate it quickly after a few weeks or months of not using it which is not a strong feature of many maps Mindjet Power Markers User Guide 61 How to Use Show Branch Alone mode Power Markers can work in conjunction with MindManager s Show Branch Alone mode to help you focus on a particular area of your map The Show Branch Alone feature lets you view a part of a map without seeing the whole map making a selected topic the temporary central topic To use it select a topic in your map then on the View tab click Show Branch Alone To return to the whole map click Show Other Branches This is standard MindManager functionality Show Branch Alone mode works by filtering out everything except the tree you are focusing on Before using Power Markers in conjunction with Show Branch Alone mode you need to decide whether Power Markers should include filtered out topics or whether it should only be aware of topics that are currently shown in the map This is set per map in the Power Markers Configuration dialog By default Power Markers will not include filtered out topics so the information it displays will vary depending on whether or not the map is filtered If you want Power Markers to always show information across the whole map including topics that are filtered out then enable the setting in the Configuration dialog With Power Ma
14. of the Essential Optional and Future Mindjet Power Markers User Guide 23 Using Power Markers Features referenced in a specification document although they may be very differently organized in the map itself e You could code Read me first or Review topics in your map with markers so that important information and summary topics are very easy to find from the Hot Lists e You could put an invisible marker on favorite topics in a densely populated information map and use the Hot Lists for quick shortcuts around your map See how to do this here Read more about working with the Hot Lists feature here Mindjet Power Markers User Guide 24 Using Power Markers Working with the Roll up feature Mindjet Power Markers rolls up markers to make them visible even when the map is collapsed to hide some levels of topics To do this it makes copies of markers on the parent topics all the way up to the Main Topic or to the Central Topic if configured Roll up markers are generated only for markers that belong to groups configured with roll up behavior Normally a marker indicates that some condition exists on this topic Roll up markers generated by Power Markers are different they indicate that one or more topics in this branch contain this marker Roll up example Topic 2a Topic 3a Topic 3b Main Topic 1 Topic 2b G3 Topic 4a Topic 3c Topic 4b Topic 2b Central Topic The icon applies to Topic
15. right click on the Map Part icon and click Edit Active Legend settings in the shortcut menu You can change the Mutually Exclusive setting controls whether more than one marker from this group can be used on a topic Behavior setting controls how Power Markers treats the markers in this group None Power Markers does not process this group The marker group behaves like a regular marker group Mindjet Power Markers User Guide 37 Using Power Markers Track in Hot Lists only Power Markers displays this marker group in the Hot Lists Topics that possess this marker will be displayed in the Hot Lists and you can toggle the marker on topics from the Hot Lists Roll up highest marker Power Markers will roll up the highest used marker from this group to the centre of the map So Neutral would take higher priority than Sad You can easily change the priority of markers by rearranging the topics and refreshing the Active Legend This will show you the best case in your dashboard maps Roll up lowest marker Power Markers will roll up the lowest used marker from this group to the centre of the map In this example Furious would take priority over Sad This would show you the worst case in your dashboard maps A typical application of this would be to highlight overdue actions in red taking priority over any other status Roll up combined markers Power Markers will roll up all the markers in this group towards the cen
16. the existing group followed by the addition of a different one e lf you want to remove a marker group without losing the marker definitions in the map change the Active Legend topic back to a regular topic This causes Power Markers to remove the marker group but you get to keep the marker definitions in the map in case you need them again later To change a topic from an Active Legend back to a regular topic right click on the Active Marker icon and select Remove Active Legend settings in the shortcut menu Tip keep useful marker groups as Map Parts for easy deployment in other maps e You can t remove the very last marker group using Active Legends because there is nothing left to refresh in the map If you really need to remove every single marker and group from your map use the Markers task pane Displaying the legend for a marker in the Hot Lists Having defined your markers in the Active Legends topic how do you find the definitions when you need them The Power Markers Hot Lists are the obvious place to look But how does Power Markers know the difference between a topic that defines a marker in an Active Legend topic and a normal map topic that just uses this marker The Configuration dialog contains an option for ignoring legend topics that define markers When this is checked the default any subtopic of an Active Legend topic that defines a marker is excluded from the Hot Lists When it is unchecked the Hot Lists include all
17. to use GTD principles to keep track of a specific area or project Start anew map from a Power Markers template 1 Navigate to the Template chooser in MindManager e In MindManager Version 8 click the MindManager button and then click New From Templates or Style e In MindManager Version 9 click the File tab and then click New 2 Scroll the backstage view or preview until you see the Mindjet Power Markers dashboards M Ej 9 pe Cu z Mindjet MindManager View Edam oa import Cantrat Topic Write Publication Strategy Mindjet Catalyst Help Create SWOT Define Marketing Options z Exit Create Other Ways to Get Started Enhanced Generic Enhanced GTO A Power Markers Meeting Dashboard Dashboard Dashboard NSS RE LES ES 1 Demo 1 Standard Generic Standard GTO Dashboard Dashboard Mindjet Power Markers User Guide 45 Using Power Markers The Power Markers dashboard templates in the template preview dialog 3 Double click on the template that you want to use and a new map based on the template will be opened Use the template Begin by reading the Topic Notes of the central topic The Power Markers dashboard templates use Power Markers to help you get the template set up The steps are the same for every template 1 Open the Hot Lists task pane 2 Make sure Power Markers is in Auto mode 3 Open the Assets list in the Hot Lists this might be c
18. will show you how Mindjet Power Markers rolls up markers so that you can see them at the highest level in your map 1 Begin by starting a new blank map in MindManager and add a Main Topic and two levels of subtopics Subtopic B Main Topic Subtopic A Power Markers Roll up Tutorial 2 With Subtopic B selected apply the green flag icon using commands on the MindManager Ribbon Main Topic Subtopic A Power Markers Roll up Tutorial 3 Next we need to tell Power Markers that we want to roll up the Marker group that contains the flags so that we can see them at the Main Topic level in the map Click the Configure button in the Power Markers command group on the Ribbon In the Power Markers Configuration dialog change the Power Marker behavior setting for the Flags group to Roll up highest Marker and then click OK Notice that some of the other groups are already configured as part of the default configuration Mindjet Power Markers User Guide 28 Using Power Markers Mindjet Power Markers Configure Power Marker configuration for map Power Markers Roll up Tutonal mmap Roll up to Central Topic F Include Map Markers from filtered out topics Import orphan Map Markers Automatically include orphan Resource and Color markers Ignore legend topics that define markers Power Marker behavior by Marker Group Number of Mutually Behavior Group Type Markers Exclusive Priority 5 Track in Ha
19. you do not need Mindjet Power Markers User Guide 35 Using Power Markers Using Active Legends Mindjet Power Markers offers a new way to define markers in MindManager by using the Active Legend map part Normally you define the markers list for the map in the Markers task pane and then display the markers and their meanings in a legend on the map Power Markers allows you to define markers in an Active Legend map part right on the map then update the map s markers list so that they are displayed in the Markers task pane You can add remove or edit markers and marker groups and change the marker group behavior from the Active Legend map part Using the Active Legend map part to define markers has the following advantages e The definition and explanation of markers can be richer e The Active Legend topics themselves become an information resource in the map Power Markers can create pointers to the Active Legend topics in the Hot Lists making it easy to find important reference information in your map e It is easy to copy Active Legend topics from one map to another to transfer marker definitions and to assemble a set of markers from different sources e You can save marker definitions as Map Parts and build up a library of handy markers This can range from a single group up to complete sets Power Markers installs several sets for you to use and experiment with e The definitions of markers can be distributed throughout t
20. 4a Topic 2a Topic 3a Topic 3b Topic 2b Topic 4a SR Topic 3c lt 3 Main Topic 1 Topic 4b Topic 2b Central Topic Power Markers adds signposts with extra icons The marker group that contains icon has been configured with Roll up group behavior and the icons on the Main Topic Topic 2b and Topic 3c were automatically generated by Power Markers The automatically generated markers are displayed only when Power Markers is enabled Power Markers can roll up the following marker types e Progress markers if the MindManager Project Task Management add in is not active e Task Priority markers Mindjet Power Markers User Guide 25 Using Power Markers e Task Resource markers e Tags Text markers e Icons e Topic fill colors e Topic text colors Of the above the following markers are always mutually exclusive meaning that only one marker in the group can be used at a time on a topic e Progress e Task Priority e Topic fill color e Topic font color The other marker types can be either mutually exclusive or can be set to use more than one marker on the same topic Power Markers can roll up multiple markers in the same group if it is not a mutually exclusive group and can roll up markers from different groups at the same time If you are going to use Power Markers to create status dashboard maps it is advisable to limit the number of different markers that you roll up otherwise the Main Topi
21. Overdue task cleared by completing it The orange highlighting indicates that there are some incomplete tasks due within the next three days The green highlighting indicates that there are some incomplete tasks Mindjet Power Markers User Guide 8 Getting Started due within the next four weeks You can define your own conditions for applying highlighting these are only examples While there are both orange and green highlights in this part of the map the orange takes priority as it represents more urgent actions You will see how and where this is defined later on 6 Power Markers can also provide a different view of these tasks organized by marker or other conditions Click the Hot Lists tab to display the Hot Lists task pane Mindjet Power Markers Hot Lists X Hide Mindjet Power Markers buttons ef Enable Auto J Configure oO D Actions People D Issues D Assets D Deadlines FE FE FR E E C Edit Power Markers on topics W Hide completed tasks Copy Hot Lists to Clipboard The Hot Lists task pane with Power Markers in auto mode 7 Inthe Hot Lists pane click the next to Deadlines and open the section In next 3 days Click on Treasurer s report and Power Markers will select that topic in the map Mindjet Power Markers User Guide 9 AGM Agenda 8212011 AGM Minutes from last year 8202011 Receive and adopt accounts and director s report Use of hall
22. Power Markers Active Legend topic centraltopic ce Topic is the Central Topic maintopic ma Topic is a Main Topic floatingtopic tt Topic is a Floating Topic callouttopics CO Topic is a Callout Topic summarytopic su Topic is a Summary Topic a Callout on a Boundary Topic is a level 2 topic The value can be from 0 upwards Level 0 level 2 is the central topic floating topics and callout topics Level 1 is the Main Topics Level 2 and above are subtopics Topic Label Map Parts gt Mindjet Power Markers gt Auto Markers gt Topic Label Automatic marker Abbreviation Marker applied if label lb Topic has a topic label label startswith abc lb sw abc Topic label starts with the text abc label contains abc lb ct abc Topic label contains the text abc label endswith abc lb ew abc Topic label ends with the text abc label is abc lb is abc Topic label is abc Topic Text Map Parts gt Mindjet Power Markers gt Auto Markers gt Topic Text Automatic marker Abbreviation Marker applied if text bold tx bo Topic text is bold and this is not part of the default style text italic Topic text is italic and this is not part of the default style text underline Topic text is underlined and this is not part of the default style text strikethrough Topic text is struck out text is abc tx is abc Topic text is abc text startswith abc tx sw abc Topic text starts with abc text contains abc tx ct ab
23. Roll up highest marker This means that Power Markers will roll up the marker that is in the highest position in the Flags marker group starting at the top Hags yu Yes Maybe qai Discuss u Risk a Move Defer L No 9 Let s change to a different flag and see this prioritization in action With Power Markers in Auto mode add another subtopic under Subtopic A and apply the yellow flag icon to it jai Subtopic B y Main Topic ia Subtopic A 7 e Subtopic C Power Markers Roll up Tutorial 10 Subtopic and the Main Topic still show the green flag icon because the green flag has a higher ranking than the yellow flag in the Markers group It can be regarded as more important and takes priority when rolling up the markers from this group Now right click on the green flag on Subtopic B and change it to a blue flag ya Subtopic B i Main Topic q5 Subtopic A Z e Subtopic C Power Markers Roll up Tutorial 11 You will see that Power Markers now rolls up the yellow flag to the main topic instead of the green flag With the deletion of the green flag the yellow flag has become the highest ranking marker and gets rolled up to the parent topics You can use this feature to visualize the best or worst status within a map so that you can see the areas of a map that need attention without having to drill down into each section You can use the Roll up feature to keep dashboard maps up to date where important
24. Topic hyperlink contains abc hyperlink contains abc hi ct abc Example hl ct mindjet com openlink will pick up Mindjet Catayst links Topic hyperlink ends with abc Example hl ew will pick up links to local folders Example hl ew mmap will pick up links to local MindManager maps hyperlink endswith abc hl ew abc hyperlink is abc hl is abc Topic hyperlink is abc Mindjet Power Markers User Guide 70 Reference Start date Map Parts gt Mindjet Power Markers gt Auto Markers gt Start Date Automatic marker Abbreviation Marker applied if startdate sd Topic has a start date defined startdate none sd no Topic does not have a start date defined startdate condition sd The topic start date meets the date condition see table below Due Date Map Parts gt Mindjet Power Markers gt Auto Markers gt Due Date Automatic marker Abbreviation Marker applied if duedate dd Topic has a due date defined duedate none dd no Topic does not have a due date defined di duedate condition d The topic due date meets the date condition see table below Either Date Topic start date or due date Map Parts gt Mindjet Power Markers gt Auto Markers gt Either date Automatic marker Abbreviation Marker applied if date dt Topic has either a start date or a due date defined date none dt no Topic does not have either a start date or a due date defined Either the topic start date or
25. actions and status summaries are visible at the executive level with the navigation route to areas of interest clearly identified Here are some ideas e Roll up action items so that you can see whether the map contains unfinished actions Mindjet Power Markers User Guide 30 Using Power Markers e Roll up priorities so that you can see whether the map contains high priority items e Roll up worst case markers such as green amber red color markers so that you can see the current state of health of a project e Print out executive summary maps with rolled up markers so that executives can get a quick overview of a subject without exploring the whole map Read more about working with the Roll up feature here Mindjet Power Markers User Guide 31 Using Power Markers Using Automatic markers Mindjet Power Markers provides insight into the information in your maps that is coded with Markers But what about other important information that does not have explicit markers associated with it For example generating a list of actions that are due within the next week would be useful You could generate this list by reviewing your actions each week and adding a marker to the tasks that are due in the next week Power Markers could then keep track of these tasks in the Hot Lists for you But this would require extra work and it would not be a reliable system Power Markers has another way to solve this Automatic Markers An
26. alled something else in some dashboards but the Central Topic notes will give the exact name 4 Open the Template Tour list Visit the Template Tour topics and review the Topic Notes to get the template configured 6 You can delete the Template Tour topics when you have completed each step of the configuration as you will not need them again As an example here are the Template Tour topics for the Standard Generic Dashboard template Mindjet Power Markers Hot Lists Hide Mindjet Power Markers buttons Enable Auto E Configure i About Help H E Actions People Map Assets H A Bookmarks Template tour 1 Create markers for people O 2 Relocate the legends tree as a floating topic 5 3 Start adding projects ideas and actions E 4 Delete the Template Tour marker Edit Power Markers on topics Y Hide completed tasks Ra Copy Hot Lists to Clipboard Template Tour topics in a dashboard template Map Parts The dashboard templates are also included as Map Parts consisting of the Active Legend topics that make up the marker set so that you can implant the dashboard functionality into an existing map We recommend that you familiarize yourself with the principles using Mindjet Power Markers User Guide 46 Using Power Markers a template first before starting to reconstruct an existing map The Map Part versions do not include the Template Tour markers and have less documentation built into th
27. an Active Legend topic this is how they are represented Group type What is in the subtopic for each marker Task Priortt A priority icon to indicate the priority use the Task Info task pane to assign ask Priori The topic text is the priority name A percent complete icon to indicate the task progress Use the Task Info task pane Task Progress to assign The topic text is the progress name Resources The topic text is the resource name Text Markers Tags The topic text is the text marker tag name A standard stock MindManager icon or custom icon The topic text is the marker name A standard stock MindManager icon or custom icon Single Icons The topic text is the marker name The fill color used on the topic is the color for the marker This must be a non Fill Colors automatic color Automatic colors are not regarded as markers The topic text is the marker name The font color used on the topic is the color for the marker This must be a non Font Colors automatic color Automatic colors are not regarded as markers The topic text is the marker name Mindjet Power Markers User Guide 67 Reference Automatic Marker definitions This is the complete set of automatic markers supported by Power Markers For instructions on using Automatic Markers refer to Using Automatic Markers The location of the Map Part containing a pre formatted example of the automatic marker is also shown Topic Assets Map P
28. anager that is perfect for creating dashboard maps to keep you up to date and in control of projects meetings and much more With a dashboard map you can easily keep track of your progress and focus on what needs your attention next Power Markers is primarily valuable for generating lists of the topics in your maps called Hot Lists that can help you to find and use essential information more quickly Once you have designated which marker groups to track the Hot Lists task pane shows you all the topics on your map that use these markers organized by individual markers E EHAAn m Power Markers Demo 1 Mindjet MindManager Hami irar Risiti 1 Extra Fra a aj Corsa D About kP Help D Achar HE Mew tks HLP Tasks in progress r mi rang or reply HE Completed tasks HAE Fiona Dewees i D hues HE Civerdue 5 honei days i In nar weeks Edi Power Markers on bopita T Hije compiler base pee Hed ists io Clip Po 7 Manggemaont Laimi ia Eg 4 Conrad E Catalyst Workspaces a Tr to aE GI Power Markers features are automatically integrated into MindManager and offer these additional capabilities e Use Roll up markers to indicate that a marker exists within the branch even when the topic containing it is not exposed e Create Automatic markers that are applied or removed based on a specific condition for example if the due date is this week e Use Active legends map parts that let yo
29. and has a task duration defined task duration none tk du no Topic has a progress value and has no task duration Topic has a progress value and has task resources defined task duration tk du task resources tk rs Topic has a progress value and has no task task resources none tk rs no resources task resources is abc tk rs is abc Topic has a progress value and resources are abc Topic has a progress value and resources contain task resources contains abc tk rs ct abc abo task resources startswith abc tk rs sw abc Topic has a progress value and resources start with task resources endswith abc tk rs ew abc Mindjet Power Markers User Guide 72 Reference Task start date Map Parts gt Mindjet Power Markers gt Task Info gt Task start date Automatic marker Abbreviation Marker applied if task startdate tk sd Topic is a task and has a start date defined task startdate none tk sd no Topic is a task and does not have a start date defined AE Topic is an incomplete task and the start date is overdue task startdate overdue tk sd od see detailed explanation below Topic is an incomplete task and the start date is up to X task startdate overdue X day tk sd od x dy days overdue You can also use week wk month mo or year yr in place of day Topic is a task and the start date meets the date condition task startdate condition see table below Overdue task start dat
30. arker have been reviewed and imported Power Markers updates the Configuration settings Check the Configuration dialog to see that you have set the group behaviors appropriately for all the marker groups The markers will now show their proper names in the Hot Lists Mindjet Power Markers User Guide 52 Using Power Markers Compatibility issues There are occasions where Mindjet Power Markers may conflict with other Add ins and MindManager features Power Markers will try to pre empt situations where a conflict might occur and display warning messages so that you can choose how to continue You can disable the display of Compatibility warnings in the Options window or by disabling this option in the warning dialog Compatibility with Task Management features The Task Management features in the MindManager Task Info pane are provided by the Project Task Management PTM add in shipped with MindManager These features can conflict with the roll up of progress markers in Power Markers as both are doing essentially the same job If both are enabled at the same time Power Markers will raise warning messages when it tries to overwrite the markers automatically placed by the PTM add in but it will not overwrite these markers If the progress marker is configured for roll up in Power Markers you will a compatibility warning message when Power Markers is enabled You will not be able to use both Power Markers and the Task Management feature
31. arts gt Mindjet Power Markers gt Auto Markers gt Topic Assets Automatic marker attachment notes duration resources resources is abc resources contains abc resources startswith abc resources endswith abc priority relationship comments image businesstopic xmacro Topic Mark up Abbreviation at nt du rs rs is abc rs ct abc rs sw abc rs ew abc Marker applied if Topic has one or more attached files Topic has Topic Notes Topic has a duration defined Topic has resources defined Topic resources are abc Topic resources contain abc Topic resources start with abc Topic resources end with abc Topic has a non zero priority defined Topic is at one end of a relationship Topic has review comments Topic has an embedded image Topic is a Business Topic Topic contains an X Macro embedded MindManager macro Map Parts gt Mindjet Power Markers gt Auto Markers gt Topic Mark up Automatic marker boundary frame fontcolor fillcolor Abbreviation bd Sfr fn fc Marker applied if Topic has a boundary Topic has a frame Topic has a non automatic font color Topic has a non automatic fill color Mindjet Power Markers User Guide 68 Reference Topic Type Map Parts gt Mindjet Power Markers gt Auto Markers gt Topic Type Automatic marker Abbreviation Marker applied if activelegend al Topic is a
32. automatic marker is a marker an icon a fill color or any of the other types of marker that is automatically applied only if a condition exists on a topic If the condition does not exist the marker is removed The easiest way to use Automatic markers is to use the pre configured templates but these might not always be exactly what you need Use the following example to see how Automatic Markers work Example configure an Automatic Marker 1 Start a new empty map 2 Inthe Map Parts task pane select the section Power Markers From the lower pane drag the Map Part Active Legends into the map and drop it on the central topic Power Markers will build a set of Active Legend topics reflecting the current marker set in the map We can then modify these to use an Automatic Marker Priority 4 Progress 4 Resources General Tags Flags y Active Legends Arrows Smileys Single Icons Central Topic Fill Colors Font Colors t Active Legend from the default New map Your map may look a bit different if you have modified the markers in your default New Map template If you already have Active Legends in your map you won t need this step 3 We will use the Font Color of a topic to show us whether it has a due date in the next few days Right click on the Power Markers icon on the Font Colors topic to show the map part menu Mindjet Power Markers User Guide 32 U
33. board then paste the text into an e mail or document that summarizes everyone s actions A New Text Document txt Notepad File Edit Format View Help Resources Asha Renegotiate volume pricing Summarize strategy proposal Talk to HR about new hire Kelly Expenditure report Chris Find backup supplier Peter Talk to HR about new hire At the next meeting you can begin by reviewing progress against actions from the previous meeting working from the same map Mindjet Power Markers User Guide 56 How to Create a SWOT analysis Just about every implementation of a SWOT Strengths Weaknesses Opportunities and Threats Analysis in MindManager is based on starting with a small analysis tree strengths c3 Weaknesses SWOT analysis x Opportunities g Threats Individual Strengths Weaknesses Opportunities and Threats are listed as sub topics of the headings The analysis is assumed to relate to the parent of its tree or might be specifically named e g Competitor SWOT Analysis While this approach has merits it also has a disadvantage the work is constrained to one part of the map Assuming that the analysis is drawn from information across the whole map this grouping means you have to keep moving backwards and forwards between the analysis and related information Sometimes you want something to be marked with a SWOT marker but to be positioned elsewhere in the map Or you may fe
34. c Topic text contains abc text endswith abc tx ew abc Topic text ends with abc Mindjet Power Markers User Guide 69 Reference Keys in topic text Map Parts gt Mindjet Power Markers gt Auto Markers gt Keys Automatic marker Abbreviation Marker applied if Topic text is abc The topic text is removed when the marker is applied key is abc ky is abc Topic text starts with the key text abc The key text is stripped key startswith abc Sky sw abe from the start of the topic text when marker is applied E Pa Topic text contains the key text abc The key text is removed key contains abc ky ew abc from the topic text when the marker is applied Topic text end in the key text abc The key text is stripped key endswith abc ky ew abc from the end of the topic text when the marker is applied Topic Hyperlink Map Parts gt Mindjet Power Markers gt Auto Markers gt Topic Hyperlink Automatic marker Abbreviation Marker applied if hyperlink hl Topic has a hyperlink any type Topic hyperlink points to a web page or web service hitps http ftp hyperlink web hyperlink email Topic hyperlink is an email address mailto hyperlink file Topic hyperlink points to a local file hyperlink folder Topic hyperlink points to a local folder hyperlink topic Topic hyperlink points to another topic in this map hyperlink startswith abc hl sw abc Topic hyperlink starts with abc
35. cking the Hot Lists task pane tab or by choosing it from the task panes button in the MindManager status bar at the bottom of the MindManager window It shows a list of topics that carry each marker in the Marker groups that are configured for display in the Hot Lists Mindjet Power Markers Hot Lists ga gt Actions 2 aC New tasks 2 ap Tasks in progress Waiting for reply Li 2 on B Permits for 3 bins ae QS to return completed form bm Treasurer s report H Completed tasks D gt People c David Roberts E Jack Hughes D Fiona Dawes 4 Book club 2 4 Set out budgets for next FY i Update spreadsheet H D Issues peas eaan E dew jjosou G3 aseL Guen IN Aw Ba 17 mosa gt E Edit Power Markers on topics W Hide completed tasks Cor Li i 54511 0H The Power Markers Hot Lists task pane To see Hot Lists in action try the Hot Lists tutorial The buttons at the top of the Hot Lists task pane work in the same way as the buttons in the Power Markers command group in the Ribbon and are described here You can hide them by clicking Hide Mindjet Power Markers buttons The Hot Lists are only visible when Power Markers is active If the Hot Lists are not visible then click the Enable or Auto buttons to switch them on If they are visible but empty then either none of the Marker groups have been configured as Power Markers or there are no topics in the current map that carry any of the Power Markers i
36. cs or Central Topic can become overburdened with too many markers What happens if you use the same marker or another marker from the same mutually exclusive marker group higher up in the same tree Topic 2a Topic 3a Topic 3b 8 Topic 2b Topic 4a Main Topic 1 Topic 3c Topic 4b Topic 2b Central Topic How will Power Markers cope with an existing marker in the tree In the above example the icon already exists higher up in the tree When the Roll up feature is activated Power Markers will want to create signposts from Main Topic 1 down to Topic 4a This will involve adding a icon to Topic 2b but one already exists on there The same could apply when rolling up any kind of marker When this situation arises Power Markers stops and displays a message that allows you to choose how to proceed Overwrite overwrites this particular marker and continues Overwrite All overwrites this marker and all others where necessary and continues Mindjet Power Markers User Guide 26 Using Power Markers Cancel Stops the Roll up process If you want to disable this warning you can un check the Warn me option before clicking either the Overwrite or Overwrite All buttons You can also disable or enable it in the Power Markers Options To try out this feature yourself see the Roll up tutorial Mindjet Power Markers User Guide 27 Using Power Markers Tutorial Roll up behavior This tutorial
37. d on Anne s system which updates the rest of the tree which is in then reflected on Bill s system There may be a delay of a few seconds between Bill editing the map and seeing the changes in his copy In the multiple hosts scenario there should only be one user who has Power Markers in Auto mode and the rest should have it disabled If multiple users have Power Markers in auto mode then there will be multiple copies of Power Markers trying to update the map in real time which might produce unreliable results Mindjet Power Markers User Guide 64 Reference Glossary of terms Term Active Legend Legend topic Markers List Marker Group Mutually Exclusive Marker Automatic Marker Progress marker Priority marker Resource marker Meaning A special topic in a map recognized only by Power Markers that defines a marker group and the markers that it contains Active Legends provide an alternate way to specify and label the markers in your map Legend topics in the map describe or define marker groups and markers A passive legend can be created from the Markers task pane or can be an Active legend that defines the groups and markers A collection of Marker Groups Each map has one Markers List associated with it but Markers Lists can also be exported and stored individually You can create a new Markers List from a document and apply it to other maps or share it with other users Refer to the MindManage
38. ding Click the link Copy Hot Lists to Clipboard This gives you a text version of the current Hot Lists You can even paste it into a document or email or into a MindManager map to give you a visual summary of the key information in your map Normally the Hot Lists only show the markers that are actually used in the map What if you want to add a marker to a topic from the Hot Lists Click the Edit Power Markers on topics check box at the bottom of the Hot Lists task pane The Hot Lists now show all the markers in the enabled marker groups not just the markers that are currently used in the map Unused markers do not have any topics Shown under them Mindjet Power Markers User Guide 22 Using Power Markers Mindjet Power Markers Hot Lists Hide Mindjet Power Markers buttons 9 Enable Auto E Configure ae About Help E Progress Not done Emerging markets i Monthly management report 2 T Marker name i Quarter done 2 Competitor research J Marker name 5 P Half done Ld Sales report Marker name 2 Three quarters done 2 i Marker name O Task done i Expenses for last month 11 You can now change the Power Markers on the map from the Hot Lists pane Select a 12 is topic in the map then click one of the Power Markers e g Quarter done in the Hot Lists pane It will toggle this marker on the selected topic or topics Add Resource names to some of the actions on your map us
39. e Active Legends in your map For each Marker group you can select the way it behaves as a Power Marker group None This group is ignored by Power Markers Its markers are not rolled up or shown in the Hot Lists Track in Hot Lists only The markers in this group are shown in the Hot Lists task pane but are not rolled up in the map Roll up highest marker The group is shown in the Hot Lists task pane and the highest ranking marker in this group is rolled up to the Main Topics or Central Topic Highest ranking refers to the order in which the markers are displayed in the Markers task pane Higher ranking markers take precedence over lower ranking markers This allows you to see the best case status of topics on your map Roll up lowest marker This works in the same way as rolling up the highest marker except that lowest ranking marker in the group takes precedence The group is also shown in the Hot Lists This allows you to see the worst case status of topics on your map Roll up average value combined markers The group is included in the Hot Lists and a derived marker is rolled up to the center of the map This setting works is not available on all marker types For Progress markers this configuration calculates the average progress of the tasks in the tree and rolls up that value So if you have a topic with four task subtopics of which two were started and two finished then the average progress rolled up to t
40. egends for the topic fill color and font color markers The Complete Sets folder contains complete sets of Active Legends to implement various common types of Dashboard map The Icon Markers folder contains sample Active Legends with some canned icons These icons are taken from the built in MindManager library The Task Info folder contains sample Active Legends relating to task information on topics This includes progress priorities resources and automatic markers that interpret date information in the context of unstarted or incomplete tasks Some of these map parts are also listed in the Automatic Marker definitions section The Text Markers folder contains a sample map part showing how to define Text Markers Tags Mindjet Power Markers User Guide 42 Using Power Markers Combining Active Legends across the map One of the advantages of the Active Legends approach is that you can have multiple definitions of the same Marker Group spread across your map This lets you collect and organize information in a way that you can easily find it again You are not restricted to keeping marker definitions in a neat tree in one place Normal information topics in your map can also become the definitions of markers integrating the use of markers and the structure of your map Consider the following fragment of a map People w Wm Smith Acme Ltd Raj Bharath People i Widgets Anne Baker PLC gt Organizat
41. el that some if the items belong under more than one heading which is not easy to represent By contrast the Power Markers Hot Lists let you create a SWOT Analysis in a very different way by treating the whole map as the analysis and not just one part of it The map can structured in any way you wish or even remain as a fast and loose brainstorm while Power Markers takes care of the list making Using the Hot Lists for SWOT Analysis 1 Click the Markers task pane tab to open the Markers task pane 2 Click the link Add new icon group 3 Name the group SWOT Analysis Note the asterisk at the end which tells Power Markers to include this group in the Hot Lists If you omit the asterisk here you can enable this group in the Hot Lists from the Power Markers Configuration dialog 4 Right click on the SWOT Analysis group name and click New Icon Marker Name the marker Strengths and choose a Suitable icon such as the thumbs up icon as shown above Click Add when you are finished but do not exit the dialog 5 Continue to add icons for Weaknesses Opportunities and Threats Your marker group in the Marker List should now look similar to the example below although of course you could use any marker style you like SWOT Analysis g Strengths EM Weaknesses G Opportunities Threats Mindjet Power Markers User Guide 57 How to Note that we have used plural names i e Strengths rather than Strength We wi
42. em To access the Map Parts open the Map Parts task pane open the group Mindjet Power Markers gt Complete Sets You can drag a map part into any map and it will expand to create the Active Legend topics The Generic Dashboard templates The Generic Dashboard templates are designed to help you to keep track of small projects or ongoing situations by creating lists of items from your map They do not follow any specific methodology and you can customize them to meet your exact needs There are two versions the Standard Generic Dashboard and the Enhanced Generic Dashboard Standard Enhanced Template Features Generic Dashboard Generic Dashboard Template Tour Set up your dashboard from the template Actions New tasks New tasks Keep track of incomplete Tasks in progress Tasks in progress actions Completed tasks Completed tasks Overdue tasks that are not far enough forward to make their deadlines or are late Action Deadlines starting Get a visual indicator of things In next 3 days things that should be that are late or coming up soon started or finished in the next 3 days In next 4 weeks things that should be started or finished within 4 weeks Web links Questions Email addresses Map Assets Issues Attachments Keep track of vital information Attachments Linked files stored in your map Email addresses Linked folders Hyperlinks Multi maps Mindjet Catalyst links Built in SWOT analysis Strengths Weaknesses Keep track
43. ennsueue ces smahanem douane 0e bosses 51 Turn orphan Markers into Power Markers sis 51 oaae cin DUI 1SSUCS a E An E a CC CO on 53 Compatibility with Task Management features cccccceeee eee cece cece eee e eee e eee e eee eeeeeee ees 53 Mindjet Power Markers Options 5288 stades aura cena gear antenne ennrureee 54 POW CO PAPER RER En vieeieidisawedannentd aiaa 55 Track follow up actions from a meeting v cicccssecccessssccccsvveceresenecdssceeecseeneversnnneenseseceaees 55 Crete a DV Ol ODA SIS secs a a a on ci 57 Using the Hot Lists for SWOT Analysis issues 57 Keep track of favorite TODICS anse sara aa s tnd een e ane den ana dirons 61 Use SNOW Branch Alone MOUE he enstenes ent enesenstenes end eniensdenssenstenses 62 Use Power Markers with Mindjet Catalyst ss 64 Use Power Markers with Catalyst Example ccccccccceceeeeeseeeeeeeeeeeeeaaeaaeaaaaaaaaaags 64 RSTSlONCS sisi 65 GOSS ar yO COLIN an ae D a a tn ados 65 Active Legend marker definitions si eeeeeeeeeeeeeneennneeeennnas 67 Automatic Marker G TINITIONS 2 24 dossiers sec sames diese tee OAOA AO 68 DAS COCA oases cst eet eet E 75 Stel RS CIPO Ie NES a te son mabructuret een de de CR te cb 77 INA Qc rer rere rer er cr rer reer er rere er er cr errr rer rr er rer rr er er rer rrr ree rr rr er rer cer rc eer rr rrr rr rrr 79 Mindjet Power Markers User Guide iii An Overview of Mindjet Power Markers Mindjet Power Markers is an extension for Mindjet MindM
44. er Power Markers Hot Lists Actions D People 0 88 David Roberts 4 8 Jack Hughes 3 G88 Fiona Dawes a Issues 5 E Assets Feople gt Deadlines Fiona Dawes 3 Topic s Display of topic count for a Marker Clicking on the next to the marker name or on the marker text will expand the marker to show the topics that carry this marker Topics are listed in alphabetical order regardless of where they occur in the map Mindjet Power Markers User Guide 18 Using Power Markers Mindjet Power Markers Hot Lists show Mindjet Power Markers buttons El Actions aO New tasks 5 Tasks in progress gt Additional power sockets iQ Make an equipment inventory for ins ao asks in progress Make an equipment inventory for Pel insurance E Issues H D Assets gt Deadlines Topics expanded for a Marker The tool tip shows the Marker carried by the topic and also the full topic text You can make the Hot Lists task pane wider by dragging the bar that separates it from the maps area or you can scroll the Hot Lists sideways but often it is just as convenient to hover over the entry in the Hot Lists to read the full text Clicking on the entry for the topic will select or focus on that topic in the map as configured in the Power Markers Options and scroll the map so that the topic is in view Note that the Hot Lists only show topics that carry original markers added by you Topics that include
45. er Power Markers issues a warning before replacing any of your Markers in a map When using the roll up feature Power Markers may need to replace or remove a marker that exists in the map where it needs to place its own Warn me about compatibility issues will display warning dialogs if your Power Markers configuration or settings might conflict with other Add ins or MindManager settings These are described here Focus on topic when selecting it from the Hot Lists controls whether Power Markers uses the Focus command F3 which centres the selected topic expands its subtopics collapses other topics and increases the zoom level if there is space to do so If this option is not checked then the topic is selected on the map and scrolled into view Show tool tip texts on buttons and checkboxes can be disabled when you are comfortable with the Power Markers commands Changes to this option only take effect the next time you start MindManager The Financial Year option allows you to specify the dates for your financial calendar The commonly used dates from around the world are listed If you need some special dates here please contact us and we can show you how to modify them The Financial Year information is used by some of the automatic markers The Power Markers ribbon shortcut keys can be enabled or disabled These are the shortcut keys that are visible when you press the Alt button in MindManager for example AIt H for the Home tab I
46. ers on topics select a topic in the map and click on the Resource name in the Hot Lists You can show or hide the resource names by controlling the display of Task Info either in the Task Info task pane or from the Ribbon s View tab The Power Markers Hot Lists pane shows the topics in the map organized by the person responsible 5D Resources 3 68 Asha 2 B Renegotiate volume pricing 2 B Summarize strategy proposal Talk to HR about new hire 5 88 Kelly 4 Expenditure report 2 88 Chris 2 0 Find backup supplier B8 Peter It is useful to keep the Hot Lists in view as the meeting progresses so that participants can see their responsibilities developing and the meeting wrap up automatically includes a summary of who is doing what It also becomes obvious if anyone has either too much or too little to do In the above example Asha might consider asking Peter to help her with some of her tasks If you add more than one resource name to the same topic then the topic appears under more than one name in the Hot Lists Mindjet Power Markers User Guide 55 Mindjet Power Markers Hat Lists Hide Mindjet Power Markers buttons E Configure Cr IRER B D Resources 2 88 Asha 01 Renegotiate volume pricing 0 Summarize strategy proposal 82 Kelly 2 Expenditure report Chris Find backup supplier 8 Peter How to To follow up after the meeting in the Hot Lists task pane click Copy Hot Lists to Clip
47. ertain markers This makes information buried deep in the map more visible by bringing it into view at or around the central topic of the map This is called the Roll up feature Power Markers also makes it possible to define the marker set visually from the map itself If you have used MindManager s markers you may have used the Legend feature which takes the current marker set and draws a legend in the map Power Markers adds a new dimension called Active Legends which works the other way around you specify the groups and markers that you want to use by mapping them out visually then this configuration is used to define the markers list for this map This is more flexible and quicker than editing the list in the Markers task pane The Active Legend feature adds a new command to the topic context menu in your maps to convert a topic into an Active Legend topic Mindjet Power Markers User Guide 3 Getting Started Power Markers buttons The MindManager Ribbon s View tab and the Hot Lists task pane offer the same set of buttons to control Power Markers You can use whichever is more convenient Mindjet Power Markers Hot Lists Hide Mindjet Power Markers buttons IW Enable Auto yw Enable Auto 2 Configure Oo Update E Configure Update About W Help SRE o n About Hep Mindjet Power Markers a a Power Markers buttons in Power Markers buttons in the MindManager ribbon Vie
48. es A task start date can be classed as overdue for several reasons The long definition is the start date is ranked as overdue if there is insufficient time left to complete the task given the time left to the due date if present the stated duration if present and the current progress value So a task that takes 10 days and is currently 25 complete with three days to go to the due date is considered to have an overdue start date This is sometimes called at risk in project management If the same task were 75 complete instead then it would not be overdue as it could potentially be finished in time The full list of overdue start date conditions is 1 The start date has passed and the task is still 0 complete i e is not started at all This applies regardless of any duration or due date 2 The progress is too low based on the difference between the original start date and due date and the time left to go to the due date when no duration has been given 3 The progress value is too low based on the stated task duration and the time left to go to the due date 4 The stated duration is longer than the difference between the start date and the due date This will cause future tasks to be shown as overdue before they have even started giving you early warning of a potential problem Note that Power Markers is not a fully fledged project management tool and is not capable of taking into account factors such as vacatio
49. f Map Parts to MindManager that include marker definitions for a wide range of uses Of course this set of Map Parts does not cover every possible situation and you can always create your own custom Active Legends and marker definitions at any time But the Map Parts will give you a head start The Map Parts are divided into seven folders The Mindjet Power Markers map part folder contains the Active Legends map part that imports the existing marker set and an empty Active Legend topic that can be used as the starting point for a new Active Legend It also contains the other six folders below The Auto Markers folder contains map parts that give examples of the Automatic Marker conditions The contents of each map part and the definition of the Automatic Marker conditions are listed under Automatic Marker definitions The sample Active Legends for Auto Markers mostly define them asText Labels The Text Label markers are unique in that their display in the map can be suppressed with the View gt Show Hide command in MindManager This makes them especially useful for marking topics where you need to see the groupings in the Hot Lists but do not necessarily need to see the labelling in the map itself in fact excessive use of visible Text Label markers in the map can be quite distracting So where you are deriving secondary information using automatic markers Text Label markers are a good choice The Color Markers folder contains sample Active L
50. generated roll up markers are not shown in the Hot Lists JU Edit Power Markers on topics Hide completed tasks aB Fa r a b A Copy Hot Lists to Clipboard Edit Power Markers on topics Check this option if you want to add or change markers on the map from the Hot Lists With this check box enabled the Hot Lists display all the markers in each Marker Group not just the markers that are currently in use in the map Clicking a marker in the Hot Lists will change the marker on any topics that are currently selected in the map Hide completed tasks It is common for dashboard maps handled with Power Markers to contain actions marked with the Progress icon on a topic Most of the time you are only concerned with topics that are incomplete Use this option to hide any tasks that are 100 complete in the Hot Lists Exceptions a the Progress marker group where completed tasks are still listed under the 100 complete marker and b any marker that uses the task complete automatic marker condition Copy the Hot Lists to Clipboard Clicking this link will make a copy of the current Hot Lists on your Clipboard which can then be pasted into a text document or into a MindManager map Mindjet Power Markers User Guide 19 Using Power Markers Optimizing topic text for use in Hot Lists When using the Hot Lists think about the topic text that you use The Hot Lists are always sorted alphabetically Using a he
51. hat In next 3 days things that should be are late or coming up soon started or finished in the next 3 days In next 4 weeks things that should be started or finished within 4 weeks Mindjet Power Markers User Guide 49 Project Reviews The Hot Lists support the review processes by grouping together things for review Tickler file Track dates items and have them appear in the Hot Lists when due for attention or when coming up on the horizon Support Materials Keep track of resources that support your projects Clean up Review Clean up items in your map to make sure that they are being tracked properly Also available as a Map Part Refer to the Map Parts task pane gt Power Markers gt Complete sets Runway level projects Someday Maybe items review items that are deferred indefinitely GTD Reference links and information including review summaries Using Power Markers Runway level projects immediate work 10 000 ft projects operational projects 20 000 ft projects areas of responsibility 30 000 ft projects 1 to 2 year goals 40 000 ft projects 3 to 5 year plan 50 000 ft projects Life plan Tickler next year review tickler file items while they are still a long way out Tickler future review tickler file items that are in the distant future Someday Maybe items review items that are deferred indefinitely Today This week Next week This month Next month Historical date
52. he map and can be created without swithching focus to the Markers task pane For example you can define people where needed in the map and Power Markers will combine the definitions to create a single marker group from there names e Itis easy to sort the order of markers in a group when they are displayed as map topics e The Active Legend also includes the Resource markers used in a map e It is compatible with all the existing ways to work with markers and does not preclude any of them The Active Legend topics can be regenerated at any time This tutorial shows you how to configure the markers for a map using the Active Legend map part We ll begin by using the Active Legend map part to view and update the list of markers used in the current map 1 Start a new blank map Every new map begins with a built in marker set which comes from the new blank map template The Markers task pane displays these built in markers 2 To see these markers in an Active Legend in the Map Parts task pane click on Mindjet Power Markers You will see the Active Legends map part in the lower section of the pane 3 Drag this map part into the map and attach it to the central topic It will refresh itself to display a topic for each marker group in the current map When you expand these you ll see that each marker group topic contains subtopics for all of its markers Mindjet Power Markers User Guide 36 Using Power Markers 4 Click on the g
53. he parent will be 50 For other types of marker Power Markers will combine resources or markers together unless it is a mutually exclusive group Clear all button Resets the configuration settings and start over Mindjet Power Markers User Guide 15 Using Power Markers Save as Default button Saves the displayed configuration as the default The default configuration is used when Power Markers does not find a customized configuration for a map The mandatory marker groups that are present in every map and cannot be deleted are automatically shown in the Hot Lists task pane You can change this configuration and save it as the new default if you want specific group behaviors without needing to configure each map You can even include custom marker groups in the default and they will be ignored if not present in a map The Mutually Exclusive settings are not included in the saved default configuration Note that clicking this button does not apply the current configuration to the current map You must click OK to do that If you don t want Power Markers to use a default configuration click Clear all followed by Save as Default You can then click Cancel to avoid overwriting the configuration of the current map OK button Saves the Power Markers configuration If Power Markers is in Auto mode then the map is automatically refreshed Otherwise you will need to click the Update button If you are using Active Legends in your map t
54. heck Mindjet Power Markers User Guide 14 Using Power Markers this option The reason that these particular markers types have been selected is that a these Marker groups are always present in the Marker list and b there are ways to add these marker types to a map without using the Marker list Note that if the color markers are automatically detected in the map then their order is not controlled If you need the markers to be listed in a specific order then this option Should be unchecked and they should be enabled in the Power Marker by group table described below Ignore legend topics that define markers This option controls whether Power Markers will display Active Legend topics in the Hot Lists Normally you would have this option enabled and override this setting for individual topics as described in Advanced Active Legends Power Marker behavior by Marker group The table lists the Marker groups present in the current map how many markers are present in each group and the status of the Mutually Exclusive setting for that group Mutually Exclusive means that only one marker at a time from the group can be present on a topic Some groups are naturally mutually exclusive and the setting cannot be changed for example there can only be one fill color at a time on a topic The behavior setting for each group can also be configured in the Active Legends If you change the configuration in this dialog it will also update th
55. hen the behavior and mutually exclusive settings for each group are also updated on the Active Legend topics Cancel button Closes the dialog without saving any changes to the Power Markers configuration However if you imported any orphan or unnamed markers to the Markers List for this map then clicking Cancel will not abandon the imported markers they will remain in the Marker List Edit the map s Marker List The Power Markers configuration depends on the current Marker List that is associated with the current map What happens when the map s Marker list is modified either by editing it in the Marker task pane or by applying a new Marker list from the Tools menu in MindManager e If Power Markers is not enabled the new Marker List will be loaded again the next time Power Markers is enabled e If Power Markers is enabled or in Auto mode the Configure button will start to flash This means that Power Markers is still using previous Marker List and has not been refreshed To use the modified Marker List either click the Enable button followed by the Auto button again or click the Configure button to update the Power Markers Configuration Generally while Power Markers is running in Auto mode it is better not to edit the Markers List in the Markers task pane or apply a new Markers List Mindjet Power Markers User Guide 16 Using Power Markers Working with the Hot Lists The Hot Lists task pane is displayed either by cli
56. her overhead 2 Longer commute for some Now you can see why we called the icons Strengths instead of Strength Your SWOT analysis can be viewed as a group regardless of where the information lies in the map You can rapidly create a summary of your SWOT analysis in the same map ora separate map At the bottom of the Hot Lists task pane click the link Copy Hot Lists to Clipboard and paste it into the current map or a new map Better customer image Low interest rates Strengths More space More storage Disruption during move Extra work to organise Weaknesses Lease termination costs SWOT Analysis Will take 16 months Attract new employees Clear out old store cupboards Co locate design and service Opportunities lt Make room for expansion Shorter commute for some Higher overheads Threats Longer commute for some Mindjet Power Markers User Guide 59 How to The summary is created in a few seconds without any additional typing or reorganizing This is especially useful if your map contains lots of other information as well as SWOT elements meaning you don t have to work through the map to extract and copy the information that relates to the SWOT analysis You can do even more with the Power Markers approach to a SWOT analysis an item can exist under more than one heading at the same time which is a realistic situation In our above example Longer commute for some could be regarded a
57. hese conditions at a time Mindjet Power Markers User Guide 38 Using Power Markers e Add subtopics to the Active Legend topic to create each of the markers in this group Essential Optional Would be nice Probably never The subtopic texts will be the marker names e Change the Behavior to Track tn Hot Lists so that Power Markers will show this group in the Hot Lists Usually if a marker group is not appearing in the Hot Lists this behavior is not set properly Requirement status t Essential Group Type Tags Optional Mutually Excl False Would be nice Behavior None Probably never 15 Click the Refresh icon or select the Active Legend topic and press F5 to update the Markers list for the map with the new group Requirement status Essential Optional would be nice Probably never To use these markers in a different map you can copy the Active Legend topic to that map Or to make these markers available in any map you can save the Active Legend topic as a Map Part and then add it to any map you choose See Active Legend marker definitions for more information on how marker definitions are represented in an Active legend topic Learn more The topic Advanced Active Legends gives some more detail e Deleting marker groups e Controlling whether marker legend topics appear in the Hot Lists e Using the Active Legend Map Parts e Combining Active Legends across the map Mindjet Power Mar
58. ifferent tab when you are working on your map Power Markers also adds a set of Map Parts to the Map Parts task pane and adds some Icons in the Library task pane Options In the MindManager Options Power Markers adds its own Options page where you can control some of power markers behaviors For example you can choose whether the Power Markers splash dialog appears when MindManager starts The Power Markers add in is listed on the MindManager Options Add Ins page and you can enable or disable the entire add in from there Marker behavior Power Markers adds some special information to the map s Marker Groups called the Group behavior so that it knows how to handle each group the Group Behavior for each marker group is defined in the Power Markers Configuration dialog This tells Power Markers whether to simply ignore this group or process its markers in a special way by rolling them up in the map or adding the topics that use them to the Hot Lists Power Markers also adds the concept of Automatic Markers to the Markers themselves any marker can be automatically associated with a special condition on a topic exposing more information from your map Maps Power Markers installs a set of Template Maps which help you to create powerful dashboard maps without starting from scratch Mindjet Power Markers User Guide 2 Getting Started When Power Markers is active it can add dynamic information to your maps by rolling up c
59. in other maps as well as the original map Use the Configuration dialog to configure Power Markers settings Click Configure in the Power Markers group on the Ribbon or in the Hot Lists task pane to configure the Power Markers for the current map You ll see the Configuration dialog with the following options Mindjet Power Markers User Guide 13 Using Power Markers Miimdjet Fower Markers Configure Power Marker configuration for map Power Markers Holl up Tutonal mmap Roll up to Central Topic Include Map Markers from filterad out topics Import orphan Map Markers J Autometically include orphan Resource and Color markers Ignore legend topics that define markers Power Marker behavior by Marker Group Number of Mutually Markers Exclusive Behavior Group Type Priority 5 Track in Hot Lists only Progress 5 Track in Hot Lists only Resources 0 Track in Hot Lists only General Tags 0 None Flags Roll up highest marker Arrows None Smileys Roll up lowest marker Single Icons Track in Het Lists only Fill Colors Q Track in Hot Lists only Font Colors Track in Hot Lists only Help Clesr all Save as Default The Power Markers Configuration dialog Roll up to Central Topic If checked any marker groups that are configured with roll up behavior as Power Markers will be rolled up to the Central Topic instead of only to the Main Topics This means that the Central Topic may have multiple
60. ing the Task Info task pane The Resources will appear in the Hot Lists You will then be able to see a convenient list of who is doing what regardless of where the information is buried in your map Note that the Power Markers buttons in the Hot Lists task pane mimic the ones in the MindManager Ribbon You can use either set of buttons at any time depending on which is more convenient The Hot Lists feature can be used in many ways to turbo charge your use of MindManager maps Here are just a few ideas If you use MindManager for a brainstorm session you could indicate Strengths Weaknesses Opportunities and Threats using icons throughout your map There is no need to organize the topics Configure the marker group for display in the Hot Lists and the Hot Lists pane will show you a neatly organized SWOT list for your whole map regardless of how the topics themselves are arranged See how to do this here If you use MindManager to capture a meeting with follow up actions assign tasks to people as you go The Hot Lists will show the list of tasks organized by person Export the Hot Lists to an e mail and send everyone the list of follow up actions and then review them again at the next meeting See how to do this here If you use MindManager to write specification documents organize information or keep track of issues the Hot Lists provide a convenient way to see a summary by markers For example it could create lists
61. ions People TF Kristen Tormey Foobar LLC Defining markers within markers and the same group multiple times In this map we are dealing with a number of organizations and people in those organizations We need to be able to use markers for either and we need to be able to find people without knowing what organization they belong to The organizations Active Legend defines a set of Text Label markers of which there are three Acme Widgets and Foobar Each of these organizations has some people associated with it These are defined under a People Active legend for each The People Active Legend is a Resources marker type Since there can only be one Resources marker group what Power Markers does in this case is merge together all the resource markers defined across the map and sort them alphabetically So Power Markers sees the following in the Hot Lists ga gt People a Anne Baker 4 Jim Smith H Kristen Tormey 4 4 Raj Bharath Organizations H Acme Ltd 5 Widgets PLC 4 3 Foobar LLC Merged markers in the Hot Lists It has done this by combining all the marker definitions that relate to the same marker group It matches marker groups on type and on name if they are not a unique type You can organize the information in your map in a navigable hierarchy and Power Markers will merge similar items together in the Hot Lists But what happens if you have three five or ten instances of a the
62. kers User Guide 39 Using Power Markers Advanced Active Legends This section describes some of the advanced features of Active Legends You should be comfortable with the preceding section on Using Active Legends before reading this one Deleting Marker Groups You can use Active Legends to remove entire Marker groups from the map marker set Example 1 Start a new map and add the Active Legends map part to create a set of Active Legends for the default marker set 2 Then delete the Smileys Active Legend topics and refresh one of the other Active Legends Power Markers will ask you for permission to remove the Smileys group 3 If you click Yes Power Markers will remove the group from the marker set You can select whether Power Markers always removes undefined marker groups never removes undefined marker groups or always asks you for permission in the Power Markers Options There are some special rules associated with the removal of marker groups e Some marker groups are mandatory and cannot be removed You cannot completely remove the Priority Progress Resources Single Icons Fill Colors and Font Colors marker groups If you delete their Active Legends and refresh then Power Markers will remove the markers from these groups but the groups themselves will remain in the Marker task pane e Power Markers will also ask for confirmation when changing the marker type of an existing group it will treat this as removal of
63. king You can visually organize your map by subject or Small project and the Hot Lists keep everything sorted into lists The Power Markers demonstration map is based on the GTD templates These lists extend to GTD Review cycles The Reviews list in the Hot Lists summarizes topics to check when going through your short medium or long term reviews Mindjet Power Markers adds two GTD dashboard templates to MindManager the Standard GTD Dashboard and the Enhanced GTD Dashboard Standard GTD Template Features Hachboard Enhanced GTD Dashboard Template Tour Set up your dashboard from the template Next Actions Unstarted Unstarted Keep track of next actions across Unfinished Unfinished your projecis Completed Completed In basket items things that need to be sorted Daily Lists Waiting for items things owed to you Refer to the Daily Lists in the Hot Waiting for items Office context Lists to keep an eye on actions by things owed to you context The contexts are Rages Home context automatically detected from the topic Agendas context Calls context text e g typing Call Juan will Calls context automatically assign the Calls erands conten Read Review context context Refer to the documentation Computer context in the template map for more details aan Expenses claim context Overdue tasks that are not far enough forward to make their deadlines or are Deadlines late starting Get a visual indicator of things t
64. lking about Markers You can add extra Icon Marker groups and choose whether or not they are mutually exclusive Sinale I A special marker group that must always be present containing Icon markers The LENS AAS Single Icons group is not allowed to be mutually exclusive Cust I An icon marker that is created from a graphic file rather than one of the built in ee or icons included with MindManager The fill colors used on topics can be given a name and included in the Markers List Fill color marker Topic fill colors are always mutually exclusive and there can only be one fill color marker group The text colors used on topics can be given a name and included in the Markers Font color marker List Topic text colors are always mutually exclusive and there can only be one text color marker group A built in feature in MindManager that saves a fragment of a map in a common Map Part location from where it can be used in other maps Refer to the MindManager documentation for more details The Configuration of a map tells Power Markers how to handle the Markers that the map contains You can choose whether Marker groups are displayed in the Hot Configuration Lists rolled up in the map or ignored by Power Markers The configuration is defined per map and is stored in the map so you can have different configurations for every map If Power Markers does not find any configuration information in a map then it Default reverts to the defa
65. ll see why later It is also useful to ensure that the markers are listed in the above order for convention more than anything else 6 You are now ready to mark up your map as a SWOT analysis Simply apply the SWOT markers to the relevant topics anywhere in the map to indicate their contribution to the analysis Longer commute ca Lease termination costs g for some Better customer image 3 More space Extra work to organise Make room for expansion Disruption during move Higher overheads _ Co locate design and service rated nana Will take 18 months a Low interest rates Shorter _ commute for some _ Attract new employees a More storage This is the kind of work at which MindManager excels Your map may look different from the example above 7 Inthe Hot Lists task pane and click the Auto button so that Power Markers builds and displays the Hot Lists Mindjet Power Markers User Guide 58 How to Mindjet Power Markers Hot Lists show Mindjet Power Markers buttons a SWOT Analysis d a Strengths e Better customer image Low interest rates More space iB More storage a4 Weaknesses 2 Disruption during move 2 Extra work to organize Lease termination costs 2 Will take 18 months Q Opportunities 2 Attract new employees 2 Clear out old storage 41 Co locate design and service Make room for expansion 2 Shorter commute for some ig Threats DB Hig
66. lpful word at the start of the topic text will make it much easier to find things in the Hot lists For example the following topics will be harder to find in an alphabetically sorted list e Send John an email e Let Alan know about new budget e Sasha needs supplier contract Instead write them so that they can be more easily located and are grouped together in the Hot Lists e Email John about e Email Alan about new budget e Email Sasha with supplier contract If you want to force a topic to always be shown at the top of its list in the Hot Lists prefix the topic text with a punctuation character such as the underscore _ Mindjet Power Markers User Guide 20 Using Power Markers Tutorial Hot Lists This tutorial will show you how the Power Markers Hot Lists feature works making key information visible and actionable 1 Start a new map and add some topics marked as tasks at different stages of completion They don t have to be identical to the example below if you prefer use something that is relevant to you Monthly management report Reports P Sales report Power Markers a titor re ech Hot List Tutorial Research ompetitor researc Emerging markets Administrative al Expenses for last month 2 Click the Hot Lists tab to view the Power Markers Hot Lists task pane 3 Now click the Auto button in the Hot Lists task pane and the Hot Lists for this map will appear Mindjet Power Marke
67. m You can add these to a map and then customize them by deleting or renaming markers When you refresh the Active Legend topic the marker set for the map is updated Example Use the Due Date map part 1 Start a new map open the Map Parts task pane and in the Mindjet Power Markers group click Auto Markers 2 Drag the Due Date map part into your map Historical due date duedate past E Due yesterday duedate yesterday E Due today Sduedate today E Due tomorrow duedate tomorrow Due within 5 days duedate 5 day E Due last week duedate last iweek E Due this week duedate this week E Due next week duedate next week E Due within 5 weeks duedate 5 week E Due last month duedate last month El Due this month duedate this month E Group Type Text markers Due next month duedate next month E Mutually Excl True Behaviour Track in Hot Lists Ey Due Date a Due within 5 months duedate 5 month Due last year duedate last year E Due this year duedate thisiyear Due next year duedate next year Due within 5 years duedate 5 year Due last FY startdate last fyear E Due this FY startdate this fyear E Due next FY Sstartdate next fyear E Future due date duedate future E Has a due date duedate No due date duedate none Automatic Marker conditions for the Due Date This part like all the Auto Markers Map Parts provides markers configured for a wide range of conditions so that you can delete the markers that
68. me This means that the marker a pink font color in this example will be added if the topic has a due date that is due any time between now and the next 7 days This marker will give you an early warning of upcoming due dates 9 We now need to tell Power Markers to update the marker set for this map with this new behavior Click the green Refresh button on the Active Legend topic and then click OK to update the markers E Note The change we have made will work only in this map and will not appear in other maps unless you configure a new font color marker in the same way Mindjet Power Markers User Guide 33 Using Power Markers 10 We can test the Automatic marker we just configured Make sure that Power Markers is in Auto mode so that it responds immediately to changes that you make in the map Click Auto in the Power Markers group on the MindManager Ribbon or in the Hot Lists task pane 11 Add a topic to your map and in the Task Info task pane set the due date for this topic to be the day after tomorrow As soon as you do this Power Markers turns the topic text pink 12 Change the due date to eight days from now Power Marker removes the automatic marker pink font because the due date is more than 7 days away and the text returns to its default color The same would apply if the due date were set to yesterday or before 13 We can verify the marker behavior in the Hot Lists Return the due date to something between no
69. n an active group Click Configure to configure the Power Markers for this map The primary organization of the Hot Lists is by Marker Group in the same order that groups are displayed in the Markers task pane This order cannot be changed When you hover over a Marker Group entry in the Hot Lists it shows you how many Markers it contains Mindjet Power Markers User Guide 17 Using Power Markers Mindjet Power Markers Hot Lists cE Issues Actions D Assets 4 Markers gt Deadlines Display of marker count in a Marker group Clicking on either the box next to the Marker Group name or on the group text will expand this group If it is already expanded then clicking on the box or the group name will collapse it again When a Marker group is expanded in the Hot Lists it shows the Map Markers that are currently used in the map These are shown in the same order as the Markers task pane Power Markers Hot Lists E Actions SE People 88 David Roberts 5 88 Jack Hughes c Fiona Dawes H E Issues Assets gt Deadlines Markers currently in use in marker group There may be more markers in the group that are not currently used We will see how to display these later An icon is shown for each marker corresponding to the icons used in the Markers task pane Hovering over a Marker in the Hot Lists displays the group to which it belongs and the number of topics in the map that have this mark
70. n time multiple resources or loading Indications of overdue start date are approximate and always pessimistic Mindjet Power Markers User Guide 73 Reference Task due date Map Parts gt Mindjet Power Markers gt Task Info gt Task due date Automatic marker Abbreviation Marker applied if task duedate tk dd Topic is a task and has a due date defined task duedate none tk dd no Topic is a task and does not have a due date defined task duedate overdue tk dd od Topic is an incomplete task and the due date has passed Topic is an incomplete task and the due date is up to X task duedate overdue X day tk dd od x dy days overdue You can also use week wk month mo or year yr in place of day Topic is a task and the due date meets the date condition task duedate condition see table below Task either date start date or due date Map Parts gt Mindjet Power Markers gt Task Info gt Task either date Automatic marker Abbreviation Marker applied if task date tk dt Topic is a task and has either a start date or a due date task date none tk dt no Topic is a task and does not have either a start or due date Topic is an incomplete task and has either an overdue start task date overdue tk dt 00 date see above or an overdue due date see above Topic is an incomplete task and either the start date or the due task date overdue X day tk dt od x dy date are up to X days overdue Y
71. ndjet Power Markers User Guide 76 Reference system Requirements Mindjet Power Markers requires Mindjet MindManager Version 8 for Windows or Mindjet MindManager Version 9 for Windows Other versions or editions of MindManager are not supported Mindjet Power Markers User Guide 77 Index A Active legend 40 67 Auto button 4 Auto Markers cccceseeueueeueucuveueauens 32 68 automatic markers 68 B behavior RS 13 40 C calculated markers 25 28 32 53 68 CECH SU PR E a 64 configure 13 40 Configure button 4 13 E Enable button 4 F CCF TR TP mati waddiann 13 62 G CU DA E E A 49 H HOC LISTS es os 17 21 I IA ROG CLONE en th ee angina 1 L legend topics a dns 40 NOR e dodo 13 M map DAS a ne ue ae 32 40 67 markers add or remove groups 40 apply to topics from Hot Lists 17 21 Calculated 25 28 32 53 68 S Eui GO EPP nn 15 17 32 unnamed aan saisie 51 MindManager 53 77 mutually exclusive 13 O DDASS a a 54 OVEFVIEW wiiccscccscnsccnsenecenaceseunsaurens 1 2 6 R P TER a 77 10 a OT ER en 13 25 28 53 S Show Branch Alone command 13 62 SUD DO a a a ct 12 a ea data ann 57 T Task Management in MindManager 53 templates 45 47 48 49 Track in Hot Lists 13 21
72. o see it in action Power Markers contains a built in demonstration template map that you can experiment with and reuse to create maps as often as you like 1 Once you have installed Power Markers the Power Markers Demo 1 template appears in the selection of templates available in MindManager Begin a new map using this template You can experiment with this map freely without effecting the original template Capital a Administrative G projects projects Maintenance a Capacity J projects EME a Development Management Committee EJ P Equipment User group amp fittings projects Power Markers demonstration dashboard On this map some of the topics are marked as actions some have dates on them and some are owned by different people Power Markers can help you determine what s important and what needs attention 2 In the Power Markers group on the Ribbon View tab click Auto The Enable and Auto buttons are activated to show that Power Markers is in Auto mode 3 The map will change to highlight two of the main topics Mindjet Power Markers User Guide 6 Getting Started Capital a Administrative A projects _ projects Maintenance m Capacity projects Ean Development L Management Committee i Equipment User group amp fittings _ projects Demonstration dashboard with Power Markers in Auto mode Power Markers is indicating that two areas of the map require atten
73. of the positives and negatives about your project or Opportunities situation These Mindjet Power Markers User Guide 47 Using Power Markers The Meeting Dashboard template The Meeting Dashboard is designed to help you to keep track of ongoing meetings You can use it to prepare for a meeting to keep track of the agenda and actions during a meeting to wrap up at the end of the meeting and to review ongoing actions items again at the start of the next meeting Template Features Details Template Tour Set up your dashboard from the template Actions Open action items Keep track of ongoing actions Actions held over Completed actions Meeting Materials Attachments Keep the information you will need during meetings only one click away Hyperlinks Meeting Agenda Mark up the topics in your map for use during the meeting to ensure that you cover everything even if the discussions move around a lot Mindjet Power Markers User Guide 48 Using Power Markers The GTD Dashboard Templates The GTD Dashboard templates are demonstrations of how Mindjet Power Markers can be used to implement a well defined process or method The core concept behind Getting Things Done is to collect information then sort it into lists that help you to focus on what action to take in certain situations An implementation of this in Power Markers means using markers to code information across your map and letting the Hot Lists do the list ma
74. ole business SWOT by organizing your SWOT map into business areas Mindjet Power Markers User Guide 63 How to Use Power Markers with Mindjet Catalyst Power Markers can be used in real time with Mindjet Catalyst so that other users can also see the information that Power Markers creates Note that this applies to the simultaneous sharing of maps in MindManager for Windows and not to the Web based mapping component of Catalyst which does not support Add ins There are two scenarios 1 Single host one participant has the Power Markers add in installed but others do not 2 Multiple hosts more than one participant has the Power Markers add in installed In the single host scenario participants who do not have the Power Markers add in installed will see rolled up markers in their copy of the map but will not see the Hot Lists task pane Power Markers must be installed locally to view the Hot Lists If a participant who does not have Power Markers installed makes a change to the map that is relevant to Power Markers then their map will be updated when the single host updates their map or when it is automatically updated if Power Markers is in Auto mode Use Power Markers with Catalyst Example 1 Anne and Bill are in a Mindjet Catalyst conference sharing a map 2 Anne has Power Markers installed has enabled it for the shared map and has Auto mode active Bill deletes a topic that carried a Power Marker 4 This is replicate
75. ou can also use week wk month mo or year yr in place of day Topic is a task and either the start date or the due date meet task date condition the date condition see table below Task both dates start date and due date Map Parts gt Mindjet Power Markers gt Task Info gt Task both dates Automatic marker Abbreviation Marker applied if Topic is a task and has both a start date and a due date task dates tk ds denned tk ds no Topic is a task and does not both a start date and a due date task dates none defined tk ds od Topic is an incomplete task and has both an overdue start peek date see above and an overdue due date see above task dates overdue Topic is an incomplete task and both the start date and the task dates overdue X day tk ds od x dy due date are up to X days overdue You can also use week wk month mo or year yr in place of day Topic is a task and both the start date and the due date meet task dates condition the date condition see table below Mindjet Power Markers User Guide 74 Reference Date Conditions The date conditions are prefixed by startdate duedate date dates task startdate task duedate task date or task dates Example startdate next week will pick up topics with a start date in next week Date condition Abbreviation Qualifying dates past day ps dy Before yesterday future day ft dy After tomo
76. passed Future beyond next month GTD Reference links and information including review summaries Multi map links Web links E mail addresses Attachments Linked files Partly defined actions topics that have some task information but which are not marked as actions Actions without dates topics marked for action which do not have a start or due date so will not appear in the tickler file or the deadlines section Disclaimer the GTD dashboard templates are not officially endorsed implementations of GTD and are included only as a demonstration of the capabilities of Mindjet Power Markers GTD and Getting Things Done are trademarks of the David Allen Company Mindjet Power Markers User Guide 50 Using Power Markers Using existing maps To use Mindjet Power Markers with your existing maps you may need to ensure that all the markers you use are named markers If markers called Marker Name appear in the Hot Lists then it is likely that they are unnamed in the Marker List You can use the Markers list commands to name these markers or use the Power Markers Configuration dialog function to name them more quickly What is an orphan Marker Orphan markers show in the Markers list as Unnamed markers These orphan markers can be introduced on the map in a number of ways including A previously unused topic text or fill color might be selected on the Ribbon A custom icon might be added directly from the library
77. r Markers that associates a real marker with a special condition on a topic such as incomplete task due within 3 days or has a Multi map link See the complete list of Automatic Marker definitions A marker that shows how complete a task is from 0 to 100 complete This can also be edited in the Task Information task pane and is also linked with many task management or project management applications of MindManager Icons in the Progress marker group are always mutually exclusive A marker that indicates the priority of a topic typically associated with a task Icons in the Priority marker group are always mutually exclusive A text only marker that shows the resource or ownership associated with a task This information can also be edited in the Task Info task pane and is accessed by many project management applications of MindManager Markers in this group are never mutually exclusive Mindjet Power Markers User Guide 65 Reference Text marker MindManager text only marker that shows any text based status for a topic Resources and Categories are special cases of Text Markers Tags The markers in this group Version 8 can optionally be mutually exclusive Unlike most of the other markers they do not Tag MindManager also have a name as their text is their name Version 9 graphic added to the topic to visually convey meaning These are the original Map Markers and many people still refer to Icons when ta
78. r documentation for more information about using Markers Lists A collection of Markers of the same type Many of the types are only allowed to exist once such as the Progress markers You can add extra Icon marker groups or Tag Text marker groups A flag indicating whether more than one marker in a group can exist on a topic at the same time If the marker group is mutually exclusive then only one of its markers can be used on any individual topic The Priority Marker group is an example of this a topic cannot have more than one Priority at a time If you click on a Priority marker on a topic it will be replaced by the next one in the group If a marker group is not mutually exclusive you can use more than one of its markers at the same time The default Single Icons marker group can have more than one of its icons on a topic To change the mutually exclusive setting for a marker group go to the Map Marker task pane right click on the group name and change the Mutually Exclusive flag You can also change the mutually exclusive status in the Power Markers Configuration dialog A single icon text color text label or other mark up decoration Each marker has a name associated with it so that its meaning is clear in the map A Marker can appear in only one Marker Group e g the same icon cannot belong to more than one group at a time Refer to the MindManager documentation for more information about using Markers A feature of Powe
79. reen arrow on any group name topic to see the Power Marker settings for the group 3 Happy ee Group Type Icons 3 Neutral Mutually Exclusive True i Behavior None sad Smileys a Active Legends Displaying the Power Marker settings for a marker group in an Active Legend 5 Change the text of the Happy marker to Very happy Smileys 3 Neutral es Group Type Icons M ily Exclusive T Active UE Exclusive 2 Sad Legends Behavior None Changing the name of a marker 6 To update the map s marker list with the changes you make to an Active Legend topic or its marker subtopics do any of the following e Select the marker group name topic and then press F5 e Click the green refresh arrows on the Active Legend topic e Right click on the Active Legend map part icon and then click Rebuild Map Markers in the shortcut menu 7 Power Markers will prompt you for permission to update the marker set When you click OK it will tell you how many groups and markers it has updated 8 Open the Markers task pane and you ll see that the marker name change has been implemented Smileys amp Very Happy 3 Neutral Sad 9 You can use exactly the same process to change the name of a marker group by editing the text of the Active Legend topic and refreshing the map part 10 To change the Power Markers settings of a marker group either double click on the settings grid in the Active Legend topic or
80. rkers set to ignore filtered out topics the Hot Lists contain only the topics in the area of focus Consider the following example from a review meeting map Mi S Al rii 4 b ee Feo Ree iota aa Mindjet Power Markers Hot Lists x Show Mindjet Power Markers buttons Action 1 G Resources R Peter 88 Peter Action 2 2 Action 1 R Sasha 2 88 Sasha Action 3 Action2 R Alan tS Actions 5 88 Alan 4S Action 3 i Action 4 Project 1 Review meeting Action 4 R Alan Project 2 Action 5 R Sasha The Hot Lists show actions across all projects grouped by Resource The Hot Lists show actions across all the projects grouped by person If you want to review one project at a time then all you need to do is select a project and click the Show Branch Alone command on the Ribbon Mindjet Power Markers User Guide 62 How to o gt 4 Show Branch Alone demo mmap Mindjet Power Markers Hot Lists B B Resources 5 8 Peter il Action 1 8 Sasha Action 1 La Action 2 R Peter 3 Alan i Action 3 Action 2 Project 1 R Sasha Action 3 R Alan In Show Branch Alone mode the Hot Lists show actions from the selected project only The Hot Lists now show the actions from the selected project only You can use this feature to focus your attention on the markers from one part of the map For example you could perform SWOT analyses by business area within the context of a wh
81. rrow From today to 5 days You can use any positive or negative number e g 4 for the last 4 days past week ps wk Before the previous calendar week last week Is wk In the previous calendar week from Monday to Sunday inclusive this week th wk In the current calendar week from Monday to Sunday inclusive In the next calendar week from the next Monday to the following Sunday inclusive future week ft wk After the next calendar week next week nx wk From today to 5 weeks You can use any positive or negative number e g 4 for the last 4 weeks past month ps mo Before the previous calendar month last month Is mo In the previous calendar month this month th mo In the current calendar month next month nx mo In the next calendar month future month ft mo After the next calendar month 5 From today to 5 months You can use any positive or negative number e g 4 for the last 4 months past quarter ps qt Before the previous calendar quarter this quarter th at In the current calendar quarter next quarter nx qt In the next calendar quarter future quarter ft qt After the next calendar quarter Mindjet Power Markers User Guide 75 Reference past year ps yr Before the previous calendar year last year In the previous calendar year this year In the current calendar year next year In the next calendar year future year After the next calendar year past fyear last fyear this fyear next fyear fu
82. rs Hot Lists gt Hide Mindjet Power Markers buttons gt Progress 4 The Hot Lists show the Progress marker group because it is enabled in the default Power Markers configuration Power Markers allows you to choose which Marker Groups to use in the Hot Lists Click the or the Progress text to expand this marker group The Hot Lists show only the markers from this group that are currently used in the map Mindjet Power Markers User Guide 21 S 10 Using Power Markers Hai a Power Markers Hot Lists Progress H 4 Not done H Quarter done H P Half done E Ev Task done Click on the next to the marker or the marker texts themselves to expand the list of topics that carry this marker This gives you a list of topics organized by marker Monthly management report Reports P Sales report E D Progress ri de Not done Competitor research pO Research O Emerging markets 2O ihia ae Competitor research a Half done Administrative Expenses for last month ig Task ns 1 Expenses for last month Click on one of the topic items in the Hot Lists and it will be selected in the map If it is not in view at the time Power Markers will expand the map to bring it into view Right click on the Progress icon on one of your action topics in the map and change it to Task done It will move from under its existing heading in the Hot Lists and reappear under the Task done hea
83. s a weakness because longer commutes are tiresome and expensive and also a future threat because some key people might start looking for another job Marking it with both markers in the map means it should be considered from both viewpoints To enable this in the Markers task pane right click the SWOT Analysis group name Un check the Mutually Exclusive option You can now apply more than one SWOT marker to the same topic and it will appear more than once in the Hot Lists Longer commute g for some Mindjet Power Markers Hot Lists show Mindjet Power Markers buttons a SWOT Analysis a g Strengths AM Weaknesses 3 4 Disruption during move Extra work to organize 1 Lease termination costs 2 Willtake 18 months 4 4 Opportunities Sg Threats Higher overhead Mindjet Power Markers User Guide 60 How to Keep track of favorite topics Sometimes it can be handy to access favorite topics in a map and jump straight to those locations You can use the Power Markers Hot Lists to list the favorite topics in your map in one place MindManager labels are a convenient way to do this because you can label a topic with Ctri Shift F5 which is quicker than adding a marker Power Markers can show you a list of labeled topics 1 Assuming that you are using Active Legends in your map a Open the Map Parts task pane b Open the Mindjet Power Markers folder c Open the Auto Markers sub folder d Drag the map part
84. s not set to None For example 2 OGN done Quarter done Progress th Group Type Progress P Half done Mutually Excl True t Three guarters done Behavior Track in Hot Lists v 1 Task done Forcing a legend topic to appear by prefixing it with a character 8 The legend topic for the Not done marker will now appear in the Hot Lists Mindjet Power Markers Hot Lists gt Hide Mindjet Power Markers buttons Enable Auto k3 Configure ae About Help Progress Not done 1 Not done A legend topic in the Hot Lists The character does two things it reminds you that this is the definition of the Task start status and it also conveniently sorts this topic to the start of the list in the Hot Lists above all other topics that have this marker You can click on this item in the Hot Mindjet Power Markers User Guide 41 Using Power Markers Lists to go to the definition of the marker as opposed to visiting an instance of the marker being used on a topic If you used this technique on a Resource marker that represented a person you could keep their contact details in the legend topic and find them quickly just by clicking on the item under their name in the Hot Lists So for certain types of information in your map you can define it once in an easily found place and do not need to duplicate it again elsewhere Using the Power Markers Map Parts Power Markers adds a set o
85. same group defined by Active Legend topics and you want to change the mutual exclusivity flag or the behavior of the group When you refresh an Active Legend topic all the Active Legends in the map Mindjet Power Markers User Guide 43 Using Power Markers get refreshed but the one that is selected when you launch the refresh takes priority over any other definitions of the same group So in the above example if you changed the behavior of the People Active Legend under Acme then refreshed that specific Active Legend the other two under Widgets and Foobar would be updated to match As a rule of thumb it is worth always initiating the refresh of Active Legend topics from the one that you just edited to ensure that any changes get copied to other instances of the same marker group Mindjet Power Markers User Guide 44 Using Power Markers Using the template dashboards Using the dashboard templates Mindjet Power Markers includes a set of map template dashboards so that you can get started with an already working design or use them as the starting point for custom dashboard maps The following Templates are installed with Mindjet Power Markers e The Power Markers Demo 1 template to help you see Power Markers at work on a map e The Generic Dashboard templates to track projects or situations e The Meeting Dashboard template to track meeting agenda items and action items by participant e The GID Dashboard templates
86. sing Power Markers Click Edit Active Legend settings so that we can change the way that Power 4 Markers deals with the Font Colors marker group 5 Click Behavior to change the way that Power Markers works with this group Group Type Font colors Mutually Exclusive True Behavior Trackin Hot Lists only T sho None Track in Hot Lists only Roll up highest marker b Roll up lowest marker Roll up combined markers Changing the behavior for this group Select Track in Hot Lists only in the Behavior list and then click OK 7 Now we can add a marker a font color to reflect a specific topic condition Add a subtopic to the Font Colors active legend topic Due in 7 days and color the text pink using the Font Color tool on the MindManager Home tab Font Colors a Group Type Font colors Due in 7 days Mutually Exclusive True Behavior Track in Hot Lists only Defining a pink font color and marker name 8 We have defined a pink font color and the marker name associated with it But how will Power Markers know to use this marker if the topic has a due date within 7 days This is done by adding a character and some special text after the marker name Change the topic text from Due in 7 days to Due in 7 days duedate 7 day Font Colors a Group Type Font colors Due in 7 days duedate 7 day Mutually Exclusive True Behavior Track in Hot Lists only Automatic Marker condition added to the marker na
87. so far Plans for future Chairman s statement _ 3 29 2011 Check first draft of Chair report __ 44201 Current financial position Rate of expenditure Rate of User groups income Donations and grants Retirement and election of directors Reappoint accountant Questions Getting Started Mindjet Power Markers Hot Lists Hide Mindjet Power Markers buttons H D Actions HE People a Issues H Assets Deadlines In next 3 days AGM meeting amp Copy all handouts 1d Treasurer s report a In nda 4 weeks In next 3 days Treasurer s report More agenda ideas Present the business plan at AGM Selecting a topic in the map by clicking on it in the Hot Lists Power Markers has made a list all the unfinished tasks that are dated for completion within the next three days The Treasurer s report is due tomorrow so is highlighted for your attention today Clicking on a topic in the Hot Lists task pane will select it in the map so you can use the Hot Lists to quickly navigate to items in the map that require attention If you set the Treasurer s report topic to 100 complete in the map it will disappear from the Hot Lists as the Hot Lists task pane is set to hide completed tasks Browse the other lists in the Hot Lists task pane to discover e Who is responsible for what under People e Things you are waiting for under Actions gt Waiting for reply e Whether the map contains any a
88. t Lists 0 cece eee eee eee renee eee e eee e eee e eee ee ee eees 20 TUN ORIN FOCE LA PP 21 Working with the Roll up feature 2e asian aan de reset nanas 25 ROSES OAI a a eer ee 25 TUCOK ROUD Dena VION a a ae ce ee ous 28 Using Automatic markers iii ess nnnnnsseeeeeeeeeeeeeeemmmnnses 32 Use Auto Markers map DAS ane ea a ae a nn na da 35 Example Use the Due Date map part sise sssesrressssnnsss 35 USING Active LOGCNGS sise 2 sida duree ass ss actus tatin aia eiia 36 Advanced Active Lee ana ae an da a a D de pd ae 40 Deleting Marker Groups ss eesnensnsssseeeeemeeeeeeeneennnuuusss 40 Displaying the legend for a marker in the Hot Lists 40 Using the Power Markers Map Parts see ssnesssssseseeeneres 42 Mindjet Power Markers User Guide ii Table of Contents Combining Active Legends across the map ses 43 Using tne template das hDOG PAS anses aa vanaedamasa ane ess aepase demeure coqs 45 Using the dashboard templateS essssssssnssnnnssnsnsnnsnsnnsnrnnenrenesnnnennnnennsnsnnsnsnnenrene 45 The Generic Dashboard templates 47 The Meeting Dashboard template sssssssnsnssssnsssnnssrenesnnnsnnsnsensnsnnsnrnnsnrenensnnsenrnee 48 The GTD Dashboard Templates nsssssssssnnnssssnssrnnsssnnsssnnssnsnssnsnennssesnenrnnesrnnssnnnne 49 USING GXISUING MAPS wari szesecenocenediadneceteneresetinteeweedusresentadaiwentasneteneadaanemeuanenorindeenetener 51 What is an orphan Marker isssanueene caunascnseua
89. t Lists only Progress 5 Track in Hot Lists only Resources 0 Track in Hat Lists anty General Tags Flags Amows Smileys Roll up marker Single leons Track in Hot Lists only Fill Colors Track in Hat Lists onty Font Colors Track in Hot Lists only Help Clear all Save as Default Now click the Auto button in the Power Markers command group Power Markers automatically updates the markers In the map the green flag icon will be repeated on the parents of Subtopic B up to the Main Topic ia yu Subtopic B Main Topic M subtopic a Click the Power Markers Enable button to turn Power Markers off It will remove the roll up icons that it added Click the Auto button again to restore them You can save your map with the Power Markers either applied or removed With Power Markers in Auto mode right click on the green flag icon on Subtopic B and choose Remove Power Markers will automatically remove the copies of the green flag icon from the parent topics Restore the green flag icon to Subtopic B again With Power Markers in Auto mode try removing the green flag icon on Subtopic A the parent of Subtopic B As soon as you remove it Power Markers restores it again It ensures that the automatically placed markers are always valid Mindjet Power Markers User Guide 29 Using Power Markers 8 When we configured Power Markers for the Flags group we chose
90. t is possible that MindManager add ins from different vendors could have the same shortcut keys or the shortcut keys could clash with those already used in MindManager If you experience any problems with the Power Markers shortcut keys then you can disable them in the Options When refreshing Active Legends lets you specify what action Power Markers should take when it needs to delete undefined Marker Groups when refreshing Active Legends If you always answer either Yes or No to the prompt to delete undefined Marker Groups then you can bypass the prompt by setting this option Note that other settings such as the behavior of the Power Markers in an individual map are edited and stored per map using the Configuration settings Mindjet Power Markers User Guide 54 How to Track follow up actions from a meeting Power Markers can help you to keep track of action items in a meeting if you use MindManager to capture the meeting You can add Resources to your map in real time There are several ways to assign a Resource to a topic 1 If the Resources are already entered into the Marker List open the Markers task pane select the topic in the map and select the Resource from the list in the Marker task pane Select the topic in the map and type a name into the Resources box in the Task Info pane If the Resources are already named in the Marker List in the Hot Lists task pane enable Power Markers enable Edit Power Mark
91. tion one urgently in red and one less urgently in green 4 By inspecting the branch with red highlighting you will find that there is an incomplete task Call accountant that has a due date of yesterday Power Markers is warning you that this action is overdue Mindjet Power Markers User Guide 7 a Administrative projects Getting Started Secretarial Fermits for refuse collection Joint Valuation Board survey Forward OSCR letter to Accountant 3 12 2011 Call accountant to ensure he an received letter OSCR monitoring request 47 2011 Reply to OSCR queries 472011 Electricity supply contract changeover Public AGM IT Existing funders Telephone Rates Financial An overdue incomplete task causing red highlighting the dates in your sample will vary 5 Click the Progress icon on this topic three times until it changes to 100 complete indicating that you have done this task The red highlighting disappears as there are no more overdue tasks and is replaced with orange highlighting i projects Secretarial Permits for refuse collection Joint Valuation Board survey Forward OSCR letter to Accountant _ 4122011 Call accountant to ensure he received letter OSCR monitoring request Reply to OSCR queries ee 1 Electricity supply contract changeover Public AGM IT Existing funders Telephone Rates Financial
92. topics that define the markers as well as the topics that use them If you want to display only some of the legend topics you can enbale the configuration option to ignore legend topics and then code individual legend topics to override this setting Simply add a character at the start of their definitions Legend topics that begin Mindjet Power Markers User Guide 40 Using Power Markers with are always shown in the Hot Lists regardless of the setting in the configuration dialog Try this example 1 Start a new map and add the Active Legends map part to create Active Legends for the default marker set 2 Open the Hot Lists pane and then click Auto The Hot Lists pane is empty because the map contains only legend topics and the configuration option is set to ignore them 3 Click the Power Markers Configure button either in the MindManager Ribbon or the Hot Lists un check the option Ignore legend topics that define markers and then click Save 4 You will see that all the topics that define markers in the Active Legends are now shown in the Hot Lists 5 Click the Configure button and re enable the option to ignore legend topics and click Save 6 The Hot Lists will be empty again as all the legend topics are ignored To override this setting for a specific legend topic change its text so that it starts with a character Note that the definition you choose to display must belong to a group whose behavior i
93. tre of the map This only applies to marker groups that are not mutually exclusive If you assign invalid settings to an Active Legend Power Markers will correct the settings on the Active Legend topic the next time you refresh it 11 You can add and remove individual markers from the map s marker list using the Active Legend topic e To delete a marker from the markers list delete its subtopic under the marker group topic in the Active Legend and then refresh the Active Legend You ll see that the marker has been removed in the Markers task pane e To add a new icon marker to the group create a new subtopic name it assign an icon from the Library task pane then refresh the Active Legend 12 We can also use the Active Legends feature to create a new marker group in the map Suppose we want to keep track of the status of items in a specification so that we can see all the essential requirements together in the Hot Lists Begin by adding a new topic to the map and naming it Requirement status 13 Now right click on this topic and then click Convert to Active Legend in the shortcut menu The topic will be converted to an Active Legend topic Requirement status a Group Type Tags Mutually Excl False Behavior None 14 Next e Leave Group Type set to Text Markers called Tags in MindManager 9 e Change the Mutually Exclusive setting to True because each item in our specification document will only have one of t
94. ttached documents Under Assets gt Attachments Power Markers has an Automatic Marker feature that can create lists based on defined conditions in a topic There are over 190 different conditions that it can detect including specific text fragments in the topic text Try the following e Add a topic anywhere in the map and make it a question with a question mark at the end of the topic text Power Markers will add the Question icon to the topic and the topic will be added to the Hot Lists under Issues gt Questions e Add atopic anywhere in the map and include the text david without the quotes For example Update accounts david Power Markers will strip the david key and will replace it with the marker for David Roberts The topic will be added to the lists under People gt David Roberts in the Hot Lists These key texts make it easy to quickly add topics to specific lists just by typing certain text One of the other Power Markers dashboard templates detects the word Call at the start of a topic and adds a marker for phone calls Mindjet Power Markers User Guide 10 Getting Started 10 To see how all this behavior is configured go to the Hot Lists and click on Assets gt Bookmarks gt Active Legend Power Markers will take you to a previously filtered out floating topic in the map where the markers and their behaviors are defined in an Active Legend tree O New tasks gt Actions CD
95. ture fyear From today to 5 years You can use any positive or negative number e g 4 for the last 4 years Before the previous financial year The dates for the financial year are set in the Power Markers Options dialog In the previous financial year The dates for the financial year are set in the Power Markers Options dialog In the current financial year The dates for the financial year are set in the Power Markers Options dialog In the next financial year The dates for the financial year are set in the Power Markers Options dialog After the next financial year The dates for the financial year are set in the Power Markers Options dialog Additional notes on dates 1 J BR W N Calendar weeks are assumed to start on Monday and finish the following Sunday This may be made configurable in future versions yesterday is equivalent to last day today is equivalent to this day tomorrow is equivalent to next day X week X month and X year where X is a positive or negative number do not refer to calendar weeks months and years but to relative time periods So startdate 2 year covers the period from now to now 24 months and not this year next year and the year after as whole years By contrast a calendar year would be from 1st January to 31st December O day O week O month and O year are all equivalent to today X quarter is not implemented X fyear is not implemented Mi
96. u define markers directly on the map e Choose from a selection of map parts with pre defined active legends and automatic markers The quickest way to understand what Power Markers does is to see it in action Power Markers contains a built in demonstration template map that you can experiment with and you can watch the Power Markers Overview video here Mindjet Power Markers User Guide 1 Getting Started Power Markers features Mindjet Power Markers adds new features to the MindManager interface in these locations Ribbon Power Markers adds its own command buttons to the MindManager Ribbon s View tab The Power Markers buttons let you enable or disable Power Markers in the current map configure the markers for the map update the markers on your map and access help and Support Task Panes MindManager s task panes are the tabbed panels by the side of your map such as the Task Info task pane Power Markers adds its own task pane called the Hot Lists This is the primary interface for Power Markers and the place where you will access summarized and sorted lists generated from your map The Hot Lists task pane maintains lists of topics organized by their markers so that you can quickly see how many topics in the map possess a specific marker and go straight to them by clicking on their text in the Hot Lists The Power Markers command buttons are also available in the Hot Lists so that you don t have to keep switching to a d
97. ult configuration This allows predefined marker groups to be regarded as Power Markers without any explicit configuration of individual maps Any configuration can be saved as the default configuration so you can set this up as required Configuration The Power Markers function that makes copies of Markers on the parent topics up to the middle of a map so that the existence of selected markers can be easily seen even when the topics are hidden The configuration of which markers act as Power Markers is edited in the Configuration dialog and stored in each map The Power Markers function that shows a list of topics organized by Marker The Hot Lists Hot Lists are shown in a task pane The configuration of which markers act as Power Markers is edited in the Configuration dialog and stored in each map The Power Markers dialog that appears each time MindManager starts up It can be Splash dialog disabled in the Power Markers Options Opti Settings for Power Markers that apply to all maps They are edited in the ROIS MindManager Options dialog The Power Markers commands can be accessed with shortcut keys These are Ribbon Shortcut displayed in the Ribbon by pressing the Alt key They can also be disabled if they are found to clash with shortcut keys from another add in or MindManager function keys Mindjet Power Markers User Guide 66 Reference Active Legend marker definitions When defining markers in the subtopics of
98. w and 7 days time so the text turns pink and view the Hot Lists Your topic should be showing in the Font Colors group under Due in 7 days Note that the automatic marker condition duedate 7 day is not shown in the Hot Lists for clarity only the text up to the character is shown as the marker name This example includes all the steps you would use to set up some of your own Automatic Markers In actual use a You would rename the Font Colors group to be something more meaningful such as Upcoming tasks You can do this by editing the Font Colors active legend topic again and clicking the refresh button on the active legend b Just working with the due date alone might not be enough if you are keeping track of tasks then this would continue to show this topic even when the task had been complete Fortunately there is a complete set of Automatic Marker conditions that cover tasks with a progress value in combination with dates so that you can focus on the topics that need your attention in the map Automatic Markers notes So if you wanted a topic to appear in the Due in 7 days list in the Hot Lists is it necessary to always set the due date to make this happen No You can color a topic pink using the Font Color button Ribbon and the topic will also show up in the Hot Lists in the Due in 7 days category But if you disable Power Markers only the marker that was applied automatically based on the Due
99. w tab the Hot Lists task pane The Configure Enable Update and Auto buttons are only active if there is a map open The Configure button The Configure button allows you to configure the behavior of the Power Markers in the current map When this button is flashing it means that Power Markers has detected a change in the Marker Set on the map Power Markers must be disabled and then enabled so that the latest Marker Set is used This can happen if you edit the Marker set while Power Markers is active and in auto mode The Enable button The Enable button turns Power Markers on or off When Power Markers is first enabled it scans your map adds or removes Markers as needed and generates the Hot Lists information When the Enable button is active if any of the Marker groups are configured for Roll up behavior your map will contain automatically generated Markers If you save the map with Power Markers enabled it will save the automatic Markers as well You can send a copy of a MindManager map to someone who does not use Power Markers and they will still see the automatic markers although they will not see the Hot Lists When you click this button to turn off Power Markers the automatically placed Markers are removed returning your map to its original status The Update button Clicking the Update button when Power Markers is not enabled has the same effect as clicking the Enable button Power Markers switches on scans your map and
100. wing e The topic must be a task marked with a progress value e If it has a start date then the start date must be between now and 3 days time e If it has a due date then the due date must be between now and 3 days time If the topic meets the above conditions then the marker is applied to it In this example the marker is an orange highlight You can check what kind of marker is Mindjet Power Markers User Guide 11 Getting Started applied by clicking the green arrow on the Deadlines topic this shows that the marker type is a Fill Color In this way you can define how Power Markers adds information to your map that can be used to alert you to specific conditions 11 You can close this map without saving it or you can save it and look again in a few days to see what has changed In a few days actions that are due soon will become overdue and will trigger even more red highlighting in the map You can copy this Active Legend topic to another map make a few modifications to the markers such as changing the names of the people and you are up and running with powerful dashboard maps The rest of the documentation explains how this works in more detail and how to design your own dashboard maps The demonstration map is an example created using the GTD Dashboard template which is included with Power Markers in Standard and Enhanced versions Getting support To access on line help and support In the Power Markers command

Mindjet Power Markers User Guide

Contents

Download Pdf Manuals

Related Search

Related Contents