Avaya Aria Quick Reference Guide
Contents
1. For more addresses repeat these two steps gt When finished press gt To send press New messages 2 Saved messages 2 2 Deleted messages 2 3 Playback Options FAX MESSAGES New messages 3 Save 9 Reply to sender 1 neme Saved messages 3 2 Ski Reni to all 4 4 5 6 Deleted messages 3 3 P Reply to sender Slower Envelope Faster oa g with original 3 PRINT MESSAGES PRINT OPTIONS Reply to all m 8 9 with original 4 Quieter Reset Vol Louder Print messages 8 Print new fax messages 1 Reply by calling Next Lang Print inbox listing 2 sender 8 0 A Cancel Reset Skip Print new message listing 3 f spee List all recipients 9 La Number of messages 0 To record the messaqe MESSAGE ADDRESSING SEND OPTIONS OPTIONS gt At prompt record message Send immediately gt To replay message press 1 e Enter destination mailbox number Mark toggle urgent gt To pause message press 2 and then press low priority 2 gt When finished press e To spell name using touchtone Mark for future delivery 4 keys first press Mark as private 5 Then Locating a message sent gt Spell full or partial name gt Select name from list gt To clear entry press FUTURE DELIVERY e To delete OPTIONS by a particular sender e2. 9 RECORDING AND SENDING 2 Creating a new voice message e Record message e When finished e Enter destination address followed by e After entering all addresses 4 H e Specify delivery options see below e Send To cancel recording To spell name Delivery options e Send immediately e Mark as priority not priority 2 e Mark for future delivery 4 e Mark as private 5 CALL ANSWERING When answering Find Me Call Me or screened calls e To accept a call e To reject a call 1 e To replay a Find Me or Call Me message 3 SHORTCUTS Bypass welcome greeting When reviewing messages skip e From New to Saved to Deleted H e To start of message 1 1 e To end of message 3 3 GENERAL TIPS Pressed the wrong key To cancel or back up press Go back to Main menu Press repeatedly until you hear Main menu Exiting your mailbox Return to the Main menu and press again or hang up Want to hear the menu again While listening to a menu press 0 NOTE Your system may not support all features For more information check with your system administrator NOTE This Quick Reference Guide should be printed only on 8 x 14 inch stock Printing it on stock of other sizes such as 8 x 11 makes the print too small to read Copyright 2004 Avaya Inc All rights reserved All trademarks identified by and are registered trademarks or
3. 3 4 PERSONALIZING YOUR MAILBOX Recording or changing prompts or greetings Record prompt or greeting e Personal greeting Extended Absence greeting Optional greeting 1 Optional greeting 2 Please Hold prompt e Name prompt If prompt or greeting is already recorded e Accept recording e Rerecord e Delete prompt or greeting Using special features To set e Find Me on or off e Call Me on or off e Caller requested Notify Me on or off e Automatic Notify Me e Call screening e Intercom paging To review active options Changing call handling Choose e Block all incoming calls e Prompt when extension not answered e Prompt when extension busy Select e Optional greeting 1 e Optional greeting 2 To review active options To return to normal call handling Setting a default fax number Enter the new telephone number e Confirm e Change Recording or changing announcements Enter the announcement number OR If announcement is already recorded e Accept recording e Rerecord e Delete announcement Managing personal distribution lists e Create list e Edit list e Delete list e Review active lists Changing your password e Enter new password followed by e Reenter new password followed by 4 1 1 2 3 4 5 6 1 2 3 2 2 1 3 1 4 1 4 2 5 7 9 3 1 2 3 1 2 8 9 4 1 2 5 1 2 3 6 1 2 3 4
4. the system access number on how to perform important tasks when using the Modular Do one of the following Messaging system through the Aria telephone user interface e If the extension has an associated Modular Messaging mailbox TUI For additional information consult the Modular press Messaging TUI guide If the extension does not have an associated Modular Messaging mailbox press Note Depending on the way your system is set up some gt Enter your mailbox number features in this guide may not be available MAIN MENU 1 REVIEW MESSAGES 2 SEND MESSAGES 3 SEARCH FOR SPECIFIC MESSAGES 4 PERSONAL CONFIGURATION 9 RESTART SESSION EXIT General tip Use this to cancel or back up gt Enter your password followed by Changes to next language only if your system supports multiple languages r gt VOICE MESSAGES gt END OF MESSAGE lj To forward a messaae New messages 1 OPTIONS Saved messages 1 2 Print 2 With comment gt Record comment Deleted messages 1 3 Replay 4 gt When finished press Se Envela Afomo 5 With or without comment pel Bs v i i n E MAIL MESSAGES p gt Enter address List all recipients 5 5 Forward message without comment 6 1 with comment 6 2 Erase 7 m Reply O REPLY OPTIONS i 2 BI Rewind Pause Forward gt Press
5. If sender is on same system enter address of sender then gt Last address entered press e To search for external callers gt The entire message press Set date amp time 1 press 1 When finished press Set delay 2 Then enter telephone number e To use Dial by Name press Then spell name and select from list PROMPTS amp GREETINGS Personal greeting 1 Extended Absence greeting 2 PERSONAL Optional greeting 1 3 CONFIGURATION Optional greeting 2 4 Please Hold prompt 5 Greetings menu Name prompt 6 gt If already recorded e Accept recording 1 Re record 2 e Delete 3 NOTIFY ME OPTIONS Enable Disable caller requested notification 1 Automatic notification options 2 Special Features menu SPECIAL FEATURE OPTIONS Enable Disable Find Me 2 1 Change call handling Enable Disable Call Me 3 1 Notify Me Toggle Call Screening on off Default fax destination 4 Intercom paging Review active options AUTOMATIC NOTIFICATION OPTIONS Disable automatic notification 1 Notify for all calls 2 Notify for urgent calls only 3 Record announcements 5 CALL HANDLING OPTIONS Block all incoming calls 1 Prompt when ext not answered 2 Change password 9 Prompt when ext busy 3 Review active options 8 Return to normal call handling 9 Manage personal lists 6 INTERCOM PAGING OPTIONS Turn off paging Turn on
6. LISTENING AND RESPONDING Reviewing messages Review e New voice messages Saved voice messages New e mail messages Saved e mail messages New fax messages Saved fax messages TIP Use playback controls as desired see reverse Forwarding a message e At end of message e To forward message Without comment With comment e When finished e Specify address e When finished e After entering all addresses e Send message Replying to a message e At end of message Reply to sender Reply to all Reply to sender with original Reply to all with original e Record reply e When finished Replying by calling internal caller At end of message PRINTING A FAX OR E MAIL Printing a message after reviewing At the end of the message choose e To print to default fax number e To print to alternate fax number e To print from the fax machine you are using e To send a fax to another recipient Printing messages before reviewing Print e All new fax messages e A list of all messages in inbox e A list of all new messages in inbox Choose e To print to default fax number e To print to alternate fax number e To print from the fax machine you are using e To send a fax to another recipient 1 1 1 2 2 2 2 3 2 6 1 2 W W WH 8 1 8 2 8 3 8 4 8 8 1 2 1 2 2 2 3 2 4 8 1 8 2 8 3 1 2
7. paging Turn on automatic paging 3 PERSONAL LIST OPTIONS To change a password gt Enter new password Create list gt Accept Edit list gt Re enter new password Delete list gt Accept Browse active lists vosor
8. trademarks respectively of Avaya Inc All other trademarks are the properties of their respective owners Disclaimer Avaya is not responsible for any modifications additions or deletions to the original published version of this documentation unless such modifications additions or deletions were performed by Avaya Customer and or end user agree to indemnify and hold harmless Avaya Avaya s agents servants and employees against all claims lawsuits demands and judgments arising out of or in connection with subsequent modifications additions or deletions to this documentation to the extent made by the customer or end user Printed in the U S A 05 2004 Document number 11 300046 Issue 2 AVAYA Aria Telephone User Interface for Avaya Modular Messaging QUICK REFERENCE GUIDE 11 300046 ISSUE 2 MAY 2004 AVAYA Aria Telephone User Interface for Avaya Modular Messaging Quick Reference Guide ABOUT THIS GUIDE ENTERING THE SYSTEM Voice messaging gives you the ability to communicate From your office extension effectively with one person or many from any touchtone telephone 24 hours a day The faster you become familiar with Avaya Modular Messaging the sooner you can put it to work for you This quick reference guide provides step by step instructions gt Call the system access number gt Enter your password followed by From someone else s office extension or from outside your organization gt Call
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