user guide for actual rates claim report
Contents
1. SSRO Single Source Regulations Office User Guide for Actual Rates Claim Report User Guide for Actual Rates Claim Report Introduction 2 1 3 1 3 2 3 3 Introduction This document is issued by the Single Source Regulations Office SSRO and sets out guidance to assist contractors with statutory reporting requirements for qualifying defence contracts and qualifying sub contracts Statutory reporting requirements are set out in the Defence Reform Act 2014 the Act and the Single Source Contract Regulations 2014 the Regulations Regulation 34 requires that the designated person must provide for each relevant financial year an actual rates claim report for each pricing QBU in that relevant financial year All reports are disclosed as OFFICIAL SENSITIVE COMMERCIAL The disclosure of protected information included in this report in circumstances not permitted by Schedule 5 of the Defence Reform Act 2014 is a CRIMINAL OFFENCE Reporting Timeline The report must be provided either 1 Three months after either a The end of the relevant accounting period or b The date on which the ongoing contract condition was first met in relation to the relevant financial year whichever is the later or 2 If the designated person and the Secretary of State agree a date which is within three months after the end of the period described in paragraph 1 by that date General guidance for completing rep2. adjustments made between those financial accounting statements and costs claimed for recovery through cost recovery rates 2 Regulation 34 3 f requires you must provide a quantified analysis of any adjustments for costs a Incurred in the relevant accounting period that have been or will be included in a claim relating to a period other than the relevant accounting period b Incurred in a period other than the relevant accounting period that have been or will be included in a claim relating to the relevant accounting period 3 Include a quantified analysis of QBU costs recovered as direct costs under any qualifying defence contract qualifying sub contract or other defence contract 4 Include a quantified analysis of QBU costs allocated to each cost recovery base that has been included in the list of all the cost recovery bases that have been used to calculate the cost recovery rates described above Calculations 1 Provide a calculation of the amount of each such recovery base 2 Include a calculation for each cost recovery rate including for each such rate a The total cost claimed and the cost recovery base which has been used to calculate it and b The amount of each such cost recovery rate
3. orts Regulation 31 2 requires all reports under Part 6 of the Regulations are subject to section 25 4 of the Act minimum value of the qualifying defence contract for reporting requirement to be imposed The amount specified for the purpose of that subsection is 1 for the financial years ending on 31 March 2016 and 31 March 2017 20 000 000 2 for subsequent financial years 50 000 000 Provide information from your own systems and submit the report in electronic form There is no Excel template provided for this report The report must be provided to the Secretary of State and the SSRO User Guide for Actual Rates Claim Report 3 4 3 5 4 1 4 2 5 1 6 1 Be sure to include all information mentioned in the guidelines below If you encounter any problems or have any questions regarding the user guide please contact helpdesk singlesourceregulationsoffice gov uk Report Submission Admin Include the general report contents required under Regulation 33 This includes basic information such as dates individuals and other general information or comments relevant to the actual rates claim report as specified under Regulations 33 and 34 Individuals 1 Include the name position and contact details of a the individual submitting the report and b the individual to be notified if any compliance notice or penalty notice is issued Dates 1 Include the date the report is due 2 Include the da
4. te the report is submitted 3 The relevant financial year to which the report relates Reporting Business Unit Basic Reference Data Regulation 33 2 requires the actual rates claim report to provide details of the Qualifying Business Unit QBU The required information is detailed below QBU data and information 1 Include the name of the QBU to which the report relates 2 Include the reporting business unit address This must be the address where any correspondence relating to the report is sent 3 The relevant accounting period to which the report relates Report Content Regulation 34 3 requires the following information to be included in the actual rates claim report Cost recovery rates and bases 1 A list of all cost recovery rates which have been calculated for that QBU and for which a claim relating to the relevant accounting period has been or will be made User Guide for Actual Rates Claim Report 6 2 6 3 6 4 2 A list of all the cost recovery bases that have been used to calculate the cost recovery rates described above 3 A description of any deviation from the relevant statutory guidance in calculating those cost recovery rates QBU financial accounting statements and supporting accounting schedules 1 Include the QBU s financial accounting statements and supporting accounting schedules for the relevant accounting period Adjustment Analysis 1 Provide a quantified analysis of the
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