Letter of Intent (LoI) procedure – user guide
Contents
1. Research Operations Office Letter of Intent Lol procedure user quide What is a Letter of Intent Lol A Lol is the form used to inform your Faculty that you wish to submit a research or consultancy application to a funder When is a Lol required Lols are required for all new applications including competitive grants contract research fellowships consultancies cost extensions supplemental funding and others Is a Lol required for an outline ore qualifying proposal If the outline includes an indicative budget or a budget total you will need to submit a Lol Funders often expect outline budgets to be similar to the final budget and so this is an opportunity to identify any potential issues and ensure that cost recovery will be adequate If you are later invited to submit a full application there is no need to re submit the Lol Is a Lol required for a salary costing When funders require a salary costing a small budget will be required as effective overheads and other costs such as administrative support will also be needed In this case a Lol will be required If the salary costing is for internal purposes such as for a recruitment or change of funding form then a Lol is not required When should I submit the Lol Your Faculty Office will circulate details of timelines and deadlines for submitting Lol forms Who should submit the Lol to The Lol should be submitted to the person who prepares the FMG Faculty M2. anagement Group FPG Faculty Policy Group papers What is the approval process for Lol forms Lols are reviewed regularly by FMG FPG both to ensure that the application is in line with the Faculty s research policy and to ensure that the proposed project will contribute an appropriate level of cost recovery to the Faculty Last updated May 2013 1 Research Operations Office How do I know when my Lol has been approved e FPG FMG will add any feedback to the grey box at the end of the Lol form e They will also identify a member of the faculty Research Operations Office ROO team who will be the Point of Contact for the project ie the person who will deal with queries about the project from this point onwards e Approved Lol forms will be assigned a Lol reference number in the grey box at the top of the Lol form and then returned to the PI What do I do once the Lol has been approved e Read the feedback comments and make a note of the Point of Contact in ROO for any queries e Ensure in liaison with the ROO contact that the requirements of the Faculty and the funder are met e The approved Lol form must be attached to the pFACT associated with the grant application otherwise the pFACT proposal will not be approved at financial assessment stage Last updated May 2013 2
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