Services Concession User Guide
Contents
1. Fareham Borough Council Services Concession User Guide CONTRACT for TEXTILE COLLECTION AND RECYCLING SERVICES Contract Reference no EC09 01 2062a n i FAREHAM VGH COUNCIL clothes amp shoes Please pat all teme iio plastic bags The proceeds from your donation will ba used to benefit the community Thank you Ec 0500 827 198 Contract Title Framework Contract for textile collection and recycling services Contract Duration Period 01 April 2013 31 March 2017 framework with call off contract for services Category Environmental Services Waste Management Waste Collection Service Proclass 182013 Key Contact Fareham Borough Council lead Sue Hand Contract Administrator Gary Jarvis Procurement Document Version Number V1 0 Dated 01 04 2013 Framework Agreement for textile collection and recycling services FBC Contract User Guide FAREHAM BOROUGH COUNCIL www fareham gov uk Table of Contents 4 Contract OVErVIQW cccccccccccnceneeeeeeeeeeesesconsessunescsscosscensssncaccecasaaausnonssonsnegss 3 4 1 Contract SCOPE ecsscccscssssssesecessssssnneessssssssssecesssssssnnsesesessnnnanecssescssunnorsnsssnansusesecsnssnanessccessccanasesssongnanasnssss 3 1 2 SCOP Of SEPVICES sescosessssesoeeesesessssnnnennenseeececceeeeeesonsesssssessssnnscsessseeeecesseeeeessnunnnnnnnanecesecengngocesiasstentnas 3 1 3 Who can use the contract eligible authorities 0 sessseecsn2. iwe confirm that any guidance and or template documentation provided to me will only be used in relation to this framework and will only be used for other purposes where prior consent from Fareham Borough Council has been given i we also confirm that contract information provided by Fareham Borough Council will be treated in strict commercial confidence Signature Name of person signing this form Date ir 1 Position T Name of Council Authority Address 1 Telephone ps E mail L L To return this form please email it to shand fareham gov uk Alternatively please fax to 01329 821727 or post to Mrs S Hand Fareham Borough Council Depot Broadcut Wallington Fareham Hampshire PO16 8SP Version 1 0 Page 7 of 7
3. 3 herein are entitled at any time during the Framework Term to enter into a Call Off Contract with the awarded Operator see 1 8 for the provision of Services 1 2 Scope of services The operator will install textile banks on the specified sites at their expense for the public to deposit unwanted clothing household textiles and shoes Banks must be installed on all the specified sites even if they are not particularly busy Banks currently on those sites will be removed shortly before the new contract comes into operation Banks will remain the property of the Operator The operator will pay the Council an income at a set rate per tonne for all materials collected from the textile banks The operator will collect the textiles and weigh them Based on the weight of textiles collected they will pay the Version 1 0 Page 3 of 7 Framework Agreement for textile collection and recycling services FBC Contract User Guide Council a fixed fee per tonne quarterly in arrears according to their tendered rate This rate will be paid regardless of the current market price This process must be fully auditable The price paid per tonne is fixed as set out in the framework agreement Fareham Borough Council and the Operator will review the prices paid per tonne based on benchmarking as set out in the framework agreement Banks are only to be installed following a suitable risk assessment specific to each site which considers both the em
4. e the call off agreement terms and conditions and arrange for contract signature via your legal team For any Procurement assistance advice please contact Fareham BC Procurement Officer 1 6 How we have established the framework The procurement process that Fareham Borough Council used for this Framework was initiated via an open and transparent opportunity notice hosted on the South East Business Portal from Nov 2012 to Jan 2013 Of the 15 operators that expressed interest 12 completed the Councils Pre Qualification Version 1 0 Page 5 of 7 Framework Agreement for textile collection and recycling services FBC Contract User Guide 1 7 1 8 1 9 2 2 Questionnaire by the close date 8 operators were selected to tender of which 7 submitted tenders by the close date 18 Jan 2013 The top 3 scoring operators were invited to make presentations The awarded operator achieved the highest score of 92 5 under the tender evaluation criteria The Framework Agreement commences 01 Apr 2013 and the neighbouring Councils can set up a call off contract service concession at any time during the framework s 4 year term Evaluation Criteria and Methodology The evaluation criteria used to establish the framework were e Service Quality Performance 30 e Ethical amp Sustainability Score 15 e Price Score 55 Awarded Operator This is a sole source framework agreement Service Concession awarded to The Europea
5. n Recycling Company Ltd Whitehead House 120 Beddington Lane Croydon CRO 4TD Co Reg 02846179 www europeanrecycling co uk www soexgroup com Who to contact Should you want to talk to someone about this framework please contact Contract Administrator Sue Hand Recycling Co ordinator 01329 824554 shand fareham gov uk Procurement Lead Gary Jarvis Procurement Officer 01329 824508 gjarvis fareham gov uk Specification amp Pricing Specification Please contact the Contract Administer as detailed 1 9 herein to obtain a copy of the full specification Pricing Due to commercial sensitivity the price per tonne available under this framework will not be provided until your access agreement has been processed Version 1 0 Page 6 of 7 Framework Agreement for textile collection and recycling services FBC Contract User Guide 3 Access Agreement Textile Collection and Recycling Services Contract Reference EC09 01 2062a 01 April 2013 31 March 2017 Framework TO BE COMPLETED BY THE CUSTOMER Before conducting any activity under this Fareham Borough Council framework please complete this form and return it by email fax or post to the Contract Administrator AGREEMENT I we confirm that the organisation detailed below is interested in participating in the above mentioned framework agreement and that in doing so will act in accordance with the guidance and instructions set out in the User Guide
6. necencntenconesnnsessssnsessansssnsnecesnnsenss 4 144 Whatare the benefits of using this contract fraMOWOFK cssssseessceeecesneesesecssssnnersssenstananeess 5 1 5 HOW to use the CONACE u ecscsecsssnseccsssececssescsssessssseescanecessesessnecsessecsesussssnnsescnsvecsssvensensssssnnessonanecnansetey 5 1 6 How we have established the framework 1 7 Evaluation Criteria and Methodology 1 8 Awarded Operator 1 9 Who to contact 2 Specification amp Pricing ccccce cscs eset tee cte terete eeeseetseseenesten tiene ncaeteteees 6 2 1 Specification D2 PICHIA O 3 Access AGrECMe Nt cccc cece eer eetteeeteeeetteeeeteeeseeerseeeneeereenertieetegies 7 Version 1 0 Page 2 of 7 Framework Agreement for textile collection and recycling services FBC Contract User Guide 1 Contract Overview A Service Concession for the provision and servicing of textile recycling banks in Fareham Borough and other neighbouring Councils within Hampshire amp Isle of Wight Procurement Partnership HIOWPP through a framework agreement commencing on 01 04 2013 and ending 31 03 2017 The Councils requirement of the awarded Operator is to manage the provision and servicing of textile recycling banks on Council owned land under a Service Concession let under the framework agreement The Operator is to provide a network of banks emptied according to a suitable schedule to collect mixed textiles for reuse recycling and ret
7. ng process is undertaken sustainably and ethically The size and design of banks is to be agreed between the operator and the Council The size and design of banks may vary between individual sites and between Councils The operator must have regard to the local environment and sensitivity The operator will install new banks on existing and new sites only after agreement with the Council The banks are to be painted in a livery as agreed by the Council and at the operator s expense This may be different for each Council Any vandalism graffiti or damage to the banks is to be removed repaired by the operator at their cost The operator must ensure that the banks are maintained repaired and replaced so that they are in a good condition Where the removal of a bank from a site is necessary for repairs a replacement is to be installed at the same time 1 3 Who can use the contract eligible authorities Fareham Borough Council is the lead authority on behalf of the Hampshire amp Isle of Wight Procurement Partnership HIOWPP a group of Local Authorities working collaboratively to achieve best value for money Other member authorities that are named parties and therefore entitled at any time during the term to enter into a service concession contract with the successful tenderer comprise of Version 1 0 Page 4 of 7 Framework Agreement for textile collection and recycling services FBC Contract User Guide Ba
8. ptying operation and use by the public For existing sites this is not anticipated to be a lengthy exercise A suitable risk assessment must also be completed for any proposed new sites before banks are installed The banks are to be emptied on a regular schedule which may vary between sites The schedule must be sufficiently frequent to prevent banks overflowing Any banks reported overflowing will be emptied within 24 hours of a complaint being received Bank sites are to be left in a clean and tidy condition after emptying All material is to be removed by the operator including that which is not within the specification e g duvets general waste and disposed of at no cost to the Council Any bags of textiles or material which falls within the specification and left on the ground around the banks are to be removed by the operator and if unsuitable for recycling disposed of at no cost to the Council The operator is to provide a full list of all materials which they accept for recycling This will be used to provide information to the public and promote the service The material collected is to be sent for reuse and or recycling This process must be open and accountable and must have full regard to sustainable development and ethical considerations including conditions of workers employed to sort or process materials The operator is to provide a fully auditable trail demonstrating that the entire collection sorting and recycli
9. singstoke and Deane Borough Council East Hampshire District Council Eastleigh Borough Council Gosport Borough Council Hart District Council Havant Borough Council Isle of Wight Council New Forest District Council Rushmoor Borough Council Test Valley Borough Council Winchester City Council Portsmouth City Council Southampton City Council Hampshire County Council 1 4 What are the benefits of using this contract framework Neighbouring Councils HIOWPP will benefit from e A ready to use agreement without the need for the Council to go out to tender themselves avoiding costs and resources for their organisation e Enhanced quality and image for public access recycling sites e Strategic management of textile recycling e Competitive simplified transparent pricing for collected textiles providing an income to the Council e Improved management information 1 5 Howto use the contract Contact the Fareham Borough Council contract administrator in the first instance to discuss the operation of the framework Complete the access agreement see section 3 herein to obtain the price paid per tonne under the framework and the call off service concession contract documents Note The signed access agreement must be emailed faxed posted to the Contract Administrator before any commercially sensitive information can be provided Engage with the Operator to establish the scope of service required in your locality Complet
10. urn an income to the Councils For many years many councils including Fareham Borough Council have facilitated the recycling of textiles through provision of banks by a number of charities or their commercial partners However this Service Concession enables Councils to take full control of the textile recycling provision on Council owned land There are a number of reasons that this Service Concession has been developed e To improve management of the textile recycling service to operate a clear and fair service and prevent too many banks on any one site To collect more of the significant amounts of textiles still going in the general refuse bins by improving the bank service and increasing the focus on textile recycling e To manage all Council assets including Council land prudently and derive an income This specification applies to public sites those charity banks on private sites are under the jurisdiction of the land owner The Service Concession is for sole provision of banks on each site identified by the Council and the Operator For the duration of the Service Concession additional sites may be identified by either the Council or the operator 1 1 Contract Scope A services concession with the objective to provide a network of textile collection banks emptied as required and managed to a high standard to collect mixed textiles for reuse recycling and return an income to the Council The authorities listed at 1
Download Pdf Manuals
Related Search