SSRO User Guide for Estimate Rates Claim Report
Contents
1. SSRO Single Source Regulations Office User Guide for Estimated Rates Claim Report User Guide for Estimated Rates Claim Report Introduction 1 1 1 2 1 3 1 4 2 1 2 2 3 1 3 2 3 3 3 4 3 5 Introduction This document is issued by the Single Source Regulations Office SSRO and sets out guidance to assist contractors with statutory reporting requirements for qualifying defence contracts and qualifying sub contracts Statutory reporting requirements are set out in the Defence Reform Act 2014 the Act and the Single Source Contract Regulations 2014 the Regulations Regulation 36 requires an estimated rates claim report be provided for the qualifying defence contract All reports are disclosed as OFFICIAL SENSITIVE COMMERCIAL The disclosure of protected information included in this report in circumstances not permitted by Schedule 5 of the Defence Reform Act 2014 is a CRIMINAL OFFENCE Reporting Timeline The report must be provided three months after either of whichever is the later 1 The end of the relevant accounting period or 2 The date on which the ongoing contract condition was first met in relation to the relevant financial year or A date agreed between the Secretary of State and the designated person which is within three months after the end of the period described above General Guidance for completing report templates Regulation 31 2 requires all report2. ist of all cost recovery rates which have been calculated for that QBU and for which it is anticipated that a claim will be made during a future relevant accounting period 2 Include a list of all the cost recovery bases that have been used to calculate the cost recovery rates described above 3 Describe any deviation from the relevant statutory guidance in calculating those cost recovery rates QBU approved internal budget 1 Include the QBU s budget approved in accordance with the QBU s internal budgetary procedures including a quantified analysis by the categories used in the QBU s financial statements and supporting accounting schedules Adjustment Analysis 1 Provide a quantified analysis of the adjustments made between the budget and costs claimed for recovery through cost recovery rates 2 Provide a quantified analysis of any adjustments for costs incurred or forecast for one relevant accounting period but recovered in other relevant accounting periods 3 Include a quantified analysis of QBU costs estimated to be recovered as direct costs under any qualifying defence contract qualifying sub contract or other defence contract 4 Include a quantified analysis of QBU estimated costs allocated to each cost recovery base listed previously Calculations 1 Provide a calculation of the estimated amount of each such recovery base 2 Include a calculation for each estimated cost recovery rate including for each
3. report is submitted 3 The relevant financial year to which the report relates Reporting Business Unit Basic Reference Data Regulation 33 2 requires the estimated rates claim report to provide details of the Qualifying Business Unit QBU The required information is detailed below QBU data and information 1 Include the name of the QBU to which the report relates 2 Include the reporting business unit address This must be the address where any correspondence relating to the report is sent 3 The relevant accounting period to which the report relates Staffing related information 1 Provide the total number of employees 2 Include the proportion of the cost of employing those employees recovered through cost recovery rates and the proportion recovered through direct costs 3 Include the total numbers of contractors meaning any individual providing services under contract for the purposes of activities undertaken by a QBU but not employed by the designated person or any person associated with the designated person 4 Include the proportion of the cost of engaging those contractors recovered through cost recovery rates and the proportion recovered through direct costs Report Content Regulation 36 3 requires the following information to be included in the estimated rates claim report User Guide for Estimated Rates Claim Report 6 1 6 2 6 3 6 4 Cost recovery rates and bases 1 Provide a l
4. s under Part 6 of the Regulations are subject to section 25 4 of the Act minimum value of the qualifying defence contract for reporting requirement to be imposed The amount specified for the purpose of that subsection is 1 for the financial years ending on 31 March 2016 and 31 March 2017 20 000 000 2 for subsequent financial years 50 000 000 Provide information from your own systems and submit the report in electronic form There is no Excel template provided for this report The report must be provided to the Secretary of State and the SSRO Be sure to include all information mentioned in the guidelines below If you encounter any problems or have any questions regarding the user guide please contact helpdesk singlesourceregulationsoffice gov uk User Guide for Estimated Rates Claim Report 4 4 1 4 2 5 1 5 2 Report Submission Admin Include the general report contents required under Regulation 33 This includes basic information for the contract such as dates individuals and other general information or comments relevant to the estimated rates claim report as specified under Regulations 33 and 36 Individuals 1 Include the name position and contact details of a the individual submitting the report and b the individual to be notified if any compliance notice or penalty notice is issued in relation to the contract Dates 1 Include the date the report is due 2 Include the date the
5. such rate a the total estimated cost claimed and the cost recovery base which has been used to calculate it and b the estimated amount of each such cost recovery rate
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