Headcount portal user guide, section 3: Children's data (adding
Contents
1. Calderdale lt lt Headcount Portal QS User Guide Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Logging Supporting Children s Forecast Actual Task Adjustment Reports On Information Data Estimate Task Adding Task Editing amp Removing SECTION 3 CHILDREN S DATA Adding Editing amp Removing To Add a Child to a Headcount Task Select Complete the relevant fields with the child s Legal Add Child Forename and Surname and select Please enter the child s forename and surname Please ensure the name entered on your headcount matches the name on the child s birth certificate Forename F Sumame F Choose the child s Gender and enter their Date of Add Child Birth in the format of DD MM YYYY and select Next Personal Details Contact Details Other Forename Georgina Sumame Ballerina Gender Male Female Date of birth 31 03 2011 dd mm yyyy Previous Next Required field Add Child Personal Details Contact Details Other postcode you can look it up here MK43 ONE Find Address Postcode Previous Next Required field If the correct Address is returned select it in the list Note If no suitable Addresses are returned you can select Enter Add M and type the new address in Please see the free text box opposite for good practice formatting to ensure data quality To find the home address pleas2. dd Child Personal Detalls Contact Details Other Carer Delaits Carer information is required to allow an economic assessment for Early Years Pupil Premium If the information ts not provided no EYPP can paid for this child unless the child qualifies via a non economic route e g Looked Afler status LAC Provide Carer informations Yes Decline to provide Previous Nex Required field Add Child Personal Details Contact Details Other Carer Detalts Carer information is required to allow an economic assessment for Early Years Pupil Premium If the Information is nol provided no EYPP can paid for this child unless the child qualifies via a non economic route e g Looked After status LAC Provide Carer Informations fei Yes Decline to provide Carer Details Add Another Carer Forename Sumame La Date of Birth 8 dd mmiyyyy Relationship v Parental Responsibility Yes OMo if the carer has legal responsibility for this child select Yes Reference Number National Insurance National Asylum Support Service The formal of all valid National Insurance Numbers is two prefix letters six numeric digits and one suffix letter e g AB123456C Previous Next cg Complete all details for the parent carer including their relationship to the child i e Mother Father etc not parent Don t forget to save all the details you have entered You wil
3. e enter the postcode and click Find Address If the address is not listed then type the correct address in the Add Child Personal Details Contact Details Other postcode you can look it up here House Number fi 34 House Name Street Name Church Walk District Village BEDFORD Town Simshire County Postcode MK43 ONE Find Address Previous Next To find the home address please enter the postcode and Click Find A Complete the Postcode field and Select and all available addresses will be returned Add Child Personal Details Contact Details Other To find the home address please enter the postcode and click Find Address If the address is not listed t postcode you can look it up here Posicode MK43 ONE Find Address Enter Address Manually Church Walk Marston Moretayne BEDFORD Simshire MK43 ONE 34 Church Walk Marston Moretayne BEDFORD Simshire MK43 ONE Previous Next Once you have done this on the address details page select Next Add Child Personal Details Contact Details Other Ethnicity f WENG English WEN x gt Complete the Ethnicity and First Language fields if not known please pick Info Not Yet Obtained and select First Language English ENG Previous Required field can Early Years Pupil Premium Parent s Carer s NI amp DOB data is only to be added at Adjustment Task At Forecast Actual Tasks you need to press Decline t
4. l start to build up your headcount as seen in the sample below Headcount Actual for 2 3 amp 4 year olds Nursery4 Nursery FDC Autumn Term 2014 01 Sep 14 31 Dec 14 You can edit and re submit this information at any time until the deadline of 30 September 2014 Y Add Child Edit Headcount Forename Surname Date of Funding StartDate Leaving Stretched Weeks Max Hours Hours Funded Funded Shared birth gt Age Date Offer gt Attended Attended per Attended Hours Hours Funding for term week for term Claimed per Claimed for week term Jon Smith 31 03 2011 3 01 04 2014 Zak Smith 31 03 2010 4 01 04 2014 About Contact Us Cookies Policy Privacy Notice Terms and Conditions Version and Licensing Capita 2013 All rights reserved Note Keep repeating this process until you have added all relevant children To Edit Change a Child s Details If you need to edit change any of a child s personal details e g address click on the edit child icon next to the relevant child s name and make the appropriate changes and click save To Remove a Child You cannot remove a child once added Leave the hours blank and EYCST will remove the child
5. o provide for all 3 and 4 years in order to submit data At the Adjustment Task you will either need to Decline to provide for all children for whom you do not intend to submit EYPP data or click Yes in Carer Details to submit EYPP data for checking If you wish to have a child s eligibility checked against the Government s Eligibility Checking Service ECS for EYPP you MUST provide additional details relating to the child s parents carers To do this click on the Carers tab and complete the relevant information You MUST provide a Forename Surname gender DOB address ethnicity language and National Insurance number or NASS number for Asylum Seekers for the parent carer Please take extra care to ensure that NI amp NASS numbers are entered in the correct format ie NI number JJ440567D and NASS 010234567 This data will be used to check a child s eligibility to claim the EYPP You can provide data for up to two parents carers for any child if required Should the check result in a Not Found Pending this means that a child is not eligible This is because the data entered is incorrect and no match could be found by ECS or the family are ineligible At the Adjustment Task to add carer s details please tick Yes in the Carer Details and follow the instruction below to enter carer details for EYPP Early Years Headcount Portal Home Headcount Administyalion amp Waseem Farman Sign out A
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