PEP user guide - University of the West of England
Contents
1. Create Opportunity No changes made ARC Technology Ltd 2015 Important note At this stage the saved changes newly added or amended Learning Opportunities only appear in ARC PEP but students and some other PEP users only see information in ARC POW which is a separate but connected online web application You must also save the changes using the following actions in order to make them permanent and transfer them from ARC PEP to ARC POW so that the students see the most up to date profile information After creating new Learning Opportunities or saving changes in PEP go to the PEP Hosts screen In the Placement toolbar click on the Save Changes green filing drawer icon E a Q You will be given a further opportunity to decide if you want to save the changes or not If you do then click on yes save changes see screen shot 13 above 40 Screen shot 25 Students You can use this screen to search for students who have been on placement with you or have been allocated to come on placement with you in the near future This section also provides important information on individual student s NMC Good Character and Health self declaration statements Use the date fields and calendar tool to define a search range by date The calendar tool allows you to search for a date by clicking on the month and year to find another month or year or finding a preceding or following date by using the l2. Library Location The Academy Ground Floor Library Hours Access 24 x 7 with your Weston Area Health Trust I D badge Library Contact Information x 3804 5803 Library Facilities Journals books access to eLearning Other Facilities Use of physiotherapy gym after 5pm Contact physio dept for more details ARC Technology Ltd 2015 1 Organisation Trust Welcome a Ageneral statement of welcome from the placement Trust or organisation This could be taken from an existing Student Pack or provided by your Placement Education Facilitator to ensure consistency across placements within your Trust b Web site or page hyperlinks could be included to signpost documents detailing appropriate specific Trust policies if helpful 2 Organisation Trust Facilities a Student access to library or learning facilities can be included Such resources can be helpful for students to maximise their time while on placement with you b Other facilities accessible to students can be detailed e g on site gym available Examples Organisation Trust Welcome e Welcome to Our Trust Hospital We provide most of the acute care needed by our community including intensive care cancer care and coronary heart services e We offer a full 24 hour Accident and Emergency service which sees more than 45 000 attendances every year e We have a midwife led birth centre specialising in low risk deliveries and working in partnership with a full consultan
3. A University of the West of England BRISTOL ARC PEP user guide Version 1 0 Contents ADOUL ths SOF GUIS sen E E eds wadeverarieanlersaver boule aids 2 Who this guidance ls gamer eet tt nn Oe re N 2 Tnep rpose ofthis gudan CO ean seseecu sae desert a aunt Jaaaetedevidoaduaenteteen ws dvds vanttoaetenidedddeaeetiecedes 2 HOWTO USO Ui EU Ea E E T N NA 2 F rther help and SUDDOR eenaa a A 2 WEICOIMNE to ARGCPE P eerie S E E E a N 3 AVOUT RC PEP aoran here E T E E E S 3 Background morma Masacran e S 3 Benets OF ARG PEP ereinen a a a a each ne sere 4 ARC PEP aE E E A tesa A on O EA E E O A T E S 5 LOgeiNE INTO ARG PEP monrnon anan a a N EA T A 5 Changing your password ices setter a a a R 8 R E E E E NE EE AA E T AE E AAE E E cee NE E A E E AA E EA E E 10 Viewing current PEP i nformatiOlsisimenni ea A a A 11 Editing and adding informations eoosani a A uni oe ed eae 13 Saving changes in ARC PEP and transferring changes to ARC POW cccccsssececeeseceeeeneceeeeeeeeeees 14 PRG PEP COMEN sssi E E nsec aimsstateseatbedeumannndiensseitowestoeteens tea a semen 19 Farther INTO MALION sicgiadic want conse a wus waledadaii be elgcwsdcusieloncanauuta Ugec ea vecaaeak tae ea gosnteahia emanates 45 FAnn a N E acuta tciuueis Geta taeacnacanatebe ta E O A A EA 45 About this User Guide Who this guidance is for This User Guide is aimed at all ARC PEP users i e Placement Education Facilitators Leads Key Mentors Ward Managers
4. Host Name PEP WARD 3 Current Sequence 9 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Speciality amp Client Groups Service Hours amp Shifts Dress Code Facilities Travel Top Tips Contacts Pre Placement Student Activity Top Tips Top Tips Ensure your mentor or one of the senior staff in the team if necessary signs your timesheets EVERY week Do not accumulate several weeks of unsigned timesheets Ensure you have enough food for a complete 12 hour shift At the pre placement visit find out where you can keep your belongings safely and what your specific shifts are for the first few weeks Request any special time off Weddings well in advance Report sickness to Ward Department Manager amp UWE indicating when you are likely to return to the placement ARC Technology Ltd 2015 Oe aoa ke De aman a 14 Top tips a Request students to contact you a period of time before their placement to arrange a pre placement visit and or to obtain a copy of your Student Pack b Repeat information here that may emphasise that set out in other PEP fields 32 c Ask students a few days into their placement and then after a few weeks what they wish they had known when they started to identify useful things to include in Top Tips Examples e Look smart and clean and adhere to the dress code or you will be sent home to change e tis essential you contact the pla
5. The ARC PEP Placement Environment Profile application stores information advice and guidance specific to individual Placements for students from the Faculty of Health and Applied Science HAS at UWE Bristol University i e Adult Child and Mental Health Nursing Midwifery and Allied Health Professions students All ARC PEP users should attend an ARC PEP Learning Workshop or receive training prior to using ARC PEP This can be arranged through your Placement Education Facilitator Lead who will also arrange access to the application The purpose of this guidance This User Guide assists ARC PEP users to view and amend the ARC PEP profile and report on student placements How to use the guide This User Guide contains information about ARC PEP its use and benefits for ARC PEP users It contains overviews and step by step guidance ARC PEP users are advised to initially read all sections to understand the purpose and value of ARC PEP and enter quality information required for effective student preparation for professional placements Further help and support Please email ARCPEP uwe ac uk if you experience any technical problems or if functionality differs from this guide Please contact your organisation s Education Facilitator Lead if you wish to discuss specific students allocated to a placement Welcome to ARC PEP About ARC PEP ARC PEP is part of a suite of applications which manages student professional placements It lin
6. Being edited by someone else Current Edit Status All Being Edited By You Checked Out By Someone Else Not Being Edited Number of hosts 1 o OOOO 0 Q Practice Environment Name Being Edited By View Edit PEP Cancel Changes Save Changes Next Audit Due Last Changed PEP WARD 3 RO 25 28 10 2014 ARC Technology Ltd 2015 3 ial ARC PEP contains a number of screens and fields to hold practical information for placement students e g information about your Trust organisation dress code travel and facilities Information is organised under different page tabs sections and fields with toolbars and buttons to help users navigate the application Please refer to the annotated screen shot 4 above of the Hosts screen page 1 PEP user s username work e mail address 2 Hosts toolbar A As we are viewing the Hosts screen the Hosts button is filled dark blue 7 B Change Password button You should change the password as soon as possible after receiving it during your ARC PEP Learning Workshop see below C Help button see below D Log Out button Use this every time you end your PEP session and not the red X in the top right hand corner of the web page 3 Search field is used by Trust or Organisation Placement Education Facilitator s to access all placements within their Trust or Organisation Other users do not need to use this field Once they have logged into PEP their sp
7. Gallery v A host6testuwe outlook com Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 Current Sequence 9 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Speciality amp Client Groups Service Hours amp Shifts Dress Code Facilities Travel Top Tips Contacts Pre Placement Student Activity Dress Code UWE student uniform with I D badge clearly visible All staff must ensure they adhere strictly to the dress code policy i e bare below the elbow no jewellery except a simple band If you have pierced ears only stud earrings can be wor You will be asked to remove wrist watches facial piercing and jewelled items that may cause harm when handling patients and cover piercings All clothes worn whilst on placement should be well laundered and maintained A clean uniform is required for each shift All hair should be held neatly above the collar Beards and moustaches should be clean and neatly clipped Only discreet make up is permitted Flat black shoes should be worm The shoes should cover both the toes and heels and made of a protective material that can be wiped clean Black or flesh toned coloured tights socks are permitted If you work as a Health care assistant You must not wear your UWE Uniform or Student badge when undertaking work for Bank or Agency Cover your uniform whilst travelling to and from wor
8. Philosophy of Care can be added to help students understand how you provide services and care with regard to client needs or expectations and so enforce your quality standards expectations 2 Expectations a Use these fields to directly communicate the quality standards that you and your placement expect of students and what they can expect from you b The standards you want students to meet c The standards that students can expect from you and your placement experience 22 Examples Placement speciality e Intensive Care Unit Respiratory diseases Client group e 18 years of age complete range of respiratory problems admitted via A amp E and by appointment Mission Statement or Philosophy of Care e We aim to treat each patient their families and carers as individuals developing their care plan through consultation and in consideration of their wishes where appropriate Placement expectations of student e Students can expect to be given at least one named qualified mentor for the duration of their placement e Final placement students will have a designated Sign Off Mentor assigned to them e We expect high standards of professional behaviour from students at all times Students will strike a healthy balance between their own learning needs and the essential needs of our service users All verbal and non verbal behaviour must convey compassion professionalism and engender public confidence e Students are expecte
9. and communication of care e g e mails letters to other professionals care plans observation charts Be a role model to junior staff and or supports junior staff ARC Technology Ltd 2015 a Ez nod p Students benefit from knowing the breadth and depth of learning opportunities available to them on your placement These may already be written in your Student Pack if you have one 1 You can refer students to your Student Pack if appropriate See Pre Placement Student Activity section immediately preceding this one a Type a name for your Learning Opportunities e g Adult Nursing Midwifery etc b Under Description type See Student Pack for details of learning opportunities 2 Alternatively you can add the Learning Opportunities to list them in ARC PEP a In Edit mode see above go to Placement Info and click on Add New Learning Opportunity circled red in screen shot 23 above This will take you to the Add New Learning Opportunity screen see screen shot 24 below b Write a name for the new Learning Opportunity in the first field e g Adult Nursing c Under Description enter the individual learning opportunities for a specific student year d Tick the Year box or boxes below that applies to your placement e g Yr1 Yr2 Yr3 e Repeat the individual learning opportunities that correspond to each appropriate year 3 If your placement offers different Learning Opportunities in more
10. changes UWE monitors self declaration and can take appropriate action if issues arise with individual students 41 A return resuming student is one who has had to intermit their studies e g because they had to take time out due to illness A retrieval student is one who has to undertake a further period of professional practice in order to acquire specific learning that they have not yet obtained through previous practice usually for a short period of time A student who is new to your Trust or Organisation is one who has not previously undertaken a period of professional practice at the Trust though they may have prior practice experience at another Trust A 2 or 3 Year student who is new to your Trust may therefore still require an appropriate induction and orientation 42 Screen shot 26 PEP Log EE l eo G RE https arcpractice uwe ac uk peptraining 171 P a a Pep Log A A XE Web Slice Gallery v amp host6testuwe outlook com es Hosts change Password Hep togou University of the West of England BRISTOL Host Name PEP WARD 3 New Sequence 10 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators Logs Sequence ID User Name Type Log Date Log Time Ms Tasha Westbury CheckOut 27 10 2014 13 58 30 Ms Tasha Westbury Checkin 27 10 2014 14 29 20 Ms Tasha Westbury CheckOut 28 10 2014 15 44 21 Ms Tasha Westbury Checkin 28 10 2014 15 47 32 Ms Tasha Westbury Chec
11. planning Recognise and act on report changes in patient s needs and situations that are potentially unsafe Assess and manage wounds using SSkins Assess and document accurately using NEWS National Early Warming Score Monitor patients with diabetes under direct supervision and identified required actions Take part in emergency situations Communicate using of SBAR Situation Background assessment Recommendation technique between multidisciplinary team members referral letters patient discharge and transfer communications Gain a working knowledge of policies relating to safeguarding and protecting the public Understand the needs and care for patients with degenerative and or mental illness including those with abuse aggression Liaise with patient s relatives and or carers informing them of the situation Check and record the resus trolley fully Under direct supervision and where necessary deal with incidents e g medication errors near misses and significant events Participate in practice related audits e g hand washing documentation Apply the correct manual handling techniques and infection contro measures at all times Where necessary deal with situations when equipment is not available Under direct supervision give patient medication following a prescription accurately Accurately document patient care e g clinical notes care plans observation charts Use technology in the assessment e g Millennium delivery
12. than one setting e g a GP Surgery and a separate specialist clinic then you can tick the relevant names e g Hub Spoke 38 and or Insight Please talk to your Trust Organisation s Placement Education Facilitator if you have any queries regarding this a Please note that the selections you make dictate what students are able to see so if you tick hub and adult year 1 then only first year adult nursing students who are assigned to your area on a hub placement will be able to see that opportunity when viewing your PEP Screen shot 24 Add New Learning Opportunity Oo RE hitps arcpractice uwe ac uk peptraining 171 O B Add New Learning Opportu A e B Web Slice Gallery v host6testuwe outlook com Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 New Sequence 10 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Nd changes made Add New Learning Opportunity Name max 50 characters Description 39 For Hub For Spoke For Insight Branch Field Year1 Year2 Year3 ADULT FT CHILD FT DIAGNOSTIC IMAGING LEARNING DIS FT MENTAL HEALTH FT MIDWIFERY 3 YEAR OCC THERAPY FT OCC THERAPY PT PARAMEDIC SCIENCE PHYSIOTHERAPY RADIOTHERAPY amp ONCOL
13. the opportunity to Work with inter disciplinary teams and attend appropriate meetings Home visit with community care team patients discharged from the ward Spend some days in the assessment unit and follow patient pathway as they are admitted onto the ward 1 Develop your knowledge in relation to EXAMPLES PLEASE EDIT APPROPRIATELY 2 Observe EXAMPLES PLEASE EDIT APPROPRIATELY 3 Carry out under direct observation EXAMPLES PLEASE EDIT APPROPRIATELY 4 Demonstrate knowledge skills and values in relation to EXAMPLES PLEASE EDIT APPROPRIATELY Professional values and behaviours e g maintaining confidentiality non discriminatory practice care and compassion Safe patient care Team working Development towards the progression criteria Fundamental nursing skills Skills in gathering evidence Becoming a reflective practitioner Year 2 Adult Nursing Programme ee Branch Field Year1 Year2 Year 3 ADULT FT x 4 x Mud spoke insight Please refer to the Student Induction Pack for this placement to identify the learning opportunities available The pack should be collected during your pre placement visit 37 Year 3 Adult Nursing Programme Edit Remove Branch Field Year1 Year 3 ADULT FT x I XHub Xspoke x nsight Year 3 Learn and practice the following with minimum supervision Prioritise and organise care and under direct supervision make decisions of a bay negotiated group of patients Undertake deliberate care
14. welcome which will be the Welcome to Weston General Hospital Weston General provides most of the acute care needed by our community including intensive care cancer care and first page the student sees when logging onto coronary heart services their placement details within POW We offer a full 24 hour Accident and Emergency service which sees more than 47 000 attendances every year We have a midwife led birth centre specialising in low risk deliveries and working in partnership with a full consultant obstetric service at St Michael s Hospital Bristol The Trust also has a Community Paediatric Service run from two centres in the north and south of our catchment area and our Seashore Centre for Children and Young People hosts out patient clinics and has a ten bed day care ward A Child and Adolescent Mental Health service is also run by the Trust As part of the Avon Somerset and Wiltshire Cancer Network the Trust provides a range of cancer services Those services accredited include Breast Colorectal Lung Skin Gynaecology Palliative Care and Urology A Daycase Chemotherapy Service is also offered in our modern 10 station Chemotherapy Unit further improving local access for patients More information is available from our website www_waht nhs uk More information including trust policies and procedures are here Organisation Trust Facilities Library Location The Academy Ground Floor Library Hours Access 24 x 7 with your Weston A
15. Audit is due This information will be updated in due course The date on which PEP changes were last made in this case 28 10 2014 Changing your password You should and may have already changed your password from the one given to you during your ARC PEP training to something more memorable If not please follow the steps below You will not need to regularly change your password and should keep it safe and not let anyone else use it e Access the PEP log in page see screen shot 2 above by typing the following url into your web browser arcpractice uwe ac uk pep e Use your current password to log in to your PEP and go to the Hosts screen page see screen shot 4 above e Goto the Hosts toolbar and click once on the Change Password button labelled B which will take you to the screen below see screen shot 5 Change Password e Enter your current password once followed by your chosen new password twice to confirm it The following message will be displayed in green just above the main toolbar Change successfully made Screen shot 5 Change Password screen gt 5 amp BE https arcpractice uwe ac uk peptraining Aci O Change Password W E Web Slice Gallery v EA host6testuwe outlook com Hosts Change Password Help Log Out University of the West of England BRISTOL Change Password This page allows you to update your password information Please enter y
16. T SPECIFIC SHIFT HOURS Students shift patterns closely reflect that of their assigned mentor and will include nights and weekend working Any change to the agreed shift pattern it must agreed by their assigned mentor ARC Technology Ltd 2015 See the section ARC PEP Content below for more detailed guidance on PEP screens and fields Editing and adding information PEP users with Edit rights can both change existing profile data and add new information To do this Ej Log into PEP and go to the Hosts screen In the Placement toolbar click on the filing a ay drawer Edit icon circled red in screen shot 10 below You will be taken to the Trust Info screen screen shot 8 above with additional toolbars and page tab screens 13 Screen shot 10 Hosts screen and Edit button o Oo https arcpractice uwe ac uk peptraining P ae EE List of Hosts f Wea ick host6testuwe outlook com Change Password Help Log Out University of the West of England BRISTOL Practice Environment F f Available You are editing Status Active De Acti All 3 S oh E eee be amp Being edited by someone else Current Edit Status All Being Edited By You Checked Out By Someone Else Not Being Edited Number of hosts 1 Practice Environment Name Being Edited By Last Changed f PEP WARD 3 Sek so 28 10 2014 ARC Technology Ltd 2015 Navigate the PEP screens and fi
17. TO THE PLACEMENT Student Pack ARC Technology Ltd 2015 ee Use this section to outline any specific activities that you want students to undertake prior to them starting their placement It may be helpful to refer them to read resource s on your clinical speciality as it may be some time since they studied that area 16 Pre Placement Student Activity a Set out any resources or other information that you want the student to read e g specific regulations policies or clinical speciality related information External web site hyperlinks can be included to signpost students to resources b It can be very beneficial for students to visit their placement prior to formally starting You can request they contact you prior to starting to arrange a pre placement visit 17 Student Pack a If you have a Student Pack that could be collected at the time of a pre placement visit then you can state that here 35 b You can also email a copy of your Student Pack to the ARC PEP team via ARCPEP uwe ac uk They will place it on a secure server and insert a hyperlink to enable students to access it online Examples e Ensure you telephone your mentor if known or the placement at least 4 weeks prior to starting placement to arrange a pre placement visit Request the Student Pack by email read it and bring any questions you may have with you e The Student Pack contains details of the learning opportunities Read these carefully an
18. are gender shared can be included 9 Other Facilities a Outline any other facilities that may support an enjoyable and effective placement opportunity e g name of local gym within 10 minute walk 10 Disability Access a Some students may have an Access Plan to enable them undertake effective learning and participate in placement activities while overcoming or addressing any personal challenges e g dyslexia Use this field to clearly state that it is the responsibility of all students to inform you and appropriate staff relevant to their placement if there are any reasonable adjustments that could be made at their placement in line with their Access Plan meeting at UWE Such disclosure should be treated as personal and confidential information b Also outline any facilities you have to address disability matters e g wheel chair accessible working environment Examples Computer and Wi Fi access Study Areas e Study Area 2 computers available for personal use and study Wi Fi access in Study area only e Mobile phones are not permitted on wards and can only be used during agreed break times in staff areas and outside Catering Facilities e Restaurant Canteen next to Reception serves light meals 08 00 18 00 You can also bring your own food and eat there e There is a kitchen with fridge and microwave Also a canteen Nourish on level 4 where you can take your own food to eat if you wish Ensure you bring enough fo
19. by their assigned mentor ARC Technology Ltd 2015 T O 24 3 Service Hours a The service hours are the opening times that your patients clients can access your services These will likely differ to the shift hours e g A amp E services would be open 24 7 while a clinic could be open Monday to Friday 09 30 to 16 30 4 Shift Patterns a You should set out the expected shift hours for at least the first week of the placement even if you say that further weekly shift hours will be provided on your first day b Student hours are expected to mirror those of their mentors c Itisa NMC requirement for students to undertake a range of shift patterns that reflect the real world experience once they qualify They are required to work various hours during placements over the course of their degree including night and weekend shifts Examples e The service hours are 08 30 to 17 30 e Inthe first week of placement students work 09 00 to 17 00 hours Monday to Friday Subsequently the patterns are 07 00 to 15 00 hours e Student shift patterns are formulated to closely reflect those of their designated mentor e All students will be expected to undertake a minimum of 4 night shifts during their 8 week placement as per NMC requirements except NP1 students 25 Screen shot 17 Dress Code Oo RE https arcpractice uwe ac uk peptraining 171 placement Information 33 amp Web Slice
20. cement to have a local induction and orientation and to be assigned a mentor sign off mentor who is competent and confident enough to teach and assess against the NMC standards for pre registration nurse education e Students will receive a range of learning opportunities and be sign posted to other spoke placement opportunities Initial mid point and final interviews will be negotiated with the mentor Timely constructive feedback will be given to the student so that they can meet their learning objectives and action plan should they need to focus on any deficit areas Screen shot 16 Service Hours and Shifts Oc IRE https arcpractice uwe ac uk peptraining 171 D ac E Placement Information Be Web Slice Gallery v eo host6testuwe outlook com f Hosts Change Password Help Log Out University of the 1 West of England BRISTOL Host Name PEP WARD 3 Current Sequence 9 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Speciality amp Client Groups Service Hours amp Shifts Dress Code Facilities Travel Top Tips Contacts Pre Placement Student Activity Service Hours and Shifts Service Hours INSERT DETAILS of placement open hours Shift Patterns INSERT SPECIFIC SHIFT HOURS Students shift patterns closely reflect that of their assigned mentor and will include nights and weekend working Any change to the agreed shift pattern it must agreed
21. cement two weeks before you start to arrange a pre placement visit where you can meet your mentor collect a Student Pack and help you prepare for your placement e Give the mentor your written suggestions on how we can improve our placement profile we re very keen that students have all the information they need to make them feel confident from Day 1 e Remember we re very much looking forward to welcoming you to our team e You will be informed of your shift pattern for the first 5 weeks at your pre placement visit e Report sickness to Ward Department Manager amp UWE Bristol s Sickness Reporting phone line Tel 0117 328 3283 indicating when you are likely to return to the placement e Ensure your mentor or one of the senior staff in the team if necessary signs your timesheets EVERY day Do not accumulate several weeks of unsigned timesheets as you may have to redo a placement to demonstrate you have achieved the correct learning experience e Ensure you have or can buy enough food for a complete 12 hour shift e Anew pair of theatre clogs will be provided at the start of the placement e Be kind diplomatic and compassionate in your communication and behaviour with colleagues and service users e Our personal problems need to be left at home and we come to work to focus on the service users problems e Organise responsibilities outside of placement so that you can work alongside your mentor at least 40 of the time e B
22. cording to the year of study they have reached Additionally learning partners can choose to record information about their mentors if they wish This information is not accessible to users outside of the host organisation How To Guides Please click on the link to access our help guides Reporting a PEP system fault or query To report a system fault or ARCPEP uwe ac uk submit a query please click on the link Placement team details Operating Hours Mon Thu 9am 5pm Fri 9am 4 30pm Telephone Number 0117 328 3283 E mail Address ENSURE SUBJECT of your email is Nursing Field and Cohort Number e g Adult Sept 12 Mental Health Jan 11 PPOallocations uwe ac uk ARC Technology Ltd 2015 SP wh A 21 01 2015 If you think there is a fault with ARC PEP which is not due to your organisation s IT system email a description of the problem to ARCPEP uwe ac uk Contact your Placement Education Facilitator if you have any concerns prior to a student starting their placement If they are unavailable then 10 e Telephone the UWE PPO on 0117 328 3283 Team Monday to Thursday 9am to 5pm or Friday 9am to 4 30pm or e E mail the UWE PPO Team on PPOallocations uwe ac uk Ensure you write the Nursing Field and Cohort Number in the email subject field so it can be quickly communicated to the appropriate person e g Adult Sept 12 Viewing current PEP information To view PEP information Log into PEP and go to the Hosts
23. d discuss them with your University Mentor prior to placement commencement You will develop your learning action plan based on these options on Day 1 of your placement e You will be informed of your shift pattern for the first 5 weeks at your pre placement visit e Read the following journals and policies and be ready to answer questions on them o www coughsandsneezesf trust nhs uk diseases o Wwww appleaday trust nhs uk contaminationcontrol e Weare looking forward to meeting you and supporting your studies We encourage you to ask questions no matter how small they may appear so that you can learn and perform tasks proficiently We were all student nurses ourselves once and realise it can be challenging at times 36 Screen shot 23 Learning Opportunities me X a oa 5 RE https arcpractice uwe ac uk peptraining 171 O ae Learning Opportunities x h ol B 8 Web Slice Gallery v host6testuwe outlook com Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 New Sequence 10 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Add New Learning Opportunity Year 1 Adult Nursing Programme Year 1 Adult Nursing Programme Edit Remove Your ZAAN eg aoe Branch Field Year 1 Year 2 Year 3 Year 3 Adult Nursing Programme ADULT FT Y x x XHub spoke insight During your nursing practice you will have
24. d 2015 i 14 12 a By Me 21701 2015 i If you do not want to save the changes then In Edit mode go to the PEP Hosts screen lt x In the Placement toolbar click on the Cancel Changes filing drawer icon with a red cross 17 A few tips before you update ARC PEP Content 0900 00 Use concise and specific language to clearly communicate information e g The shift hours are Monday to Friday 07 00 to 16 00 rather than using terms like earlys and lates which could vary from one placement to another It is important to click on Log Off when you end a PEP session to avoid accidentally locking another PEP user out of being able to edit the PEP if you were in Edit mode when using PEP Ensure you return to the Hosts screen and click on the Save Changes green filing drawer icon before you log out of PEP so students will see the most up to date information as soon as possible Use the 24 hour clock to write time hours e g library opening times Monday to Friday 09 00 to 16 30 Repeat text in two or more screens fields to emphasise points and ensure skim readers don t miss them e g write advice about the dress code in both Dress Code and Top Tips screen fields Run Reports regularly to ensure the information used is the most up to date e g a few days just before students are due to arrive on placement ARC PEP will not automatically check spelling or grammar It may
25. d to display professional behaviours including punctuality diplomacy emotional intelligence during challenging situations and remember at all times that the service users needs always come first e tis essential that students organise their responsibilities outside of placement so that they can work a minimum of 40 with their mentor This will at times include unsociable shift patterns It is also expected that students will contact their placement two weeks before the start date to discuss arrangements for the first day of placement dress code and any anxieties that they may have e Students will be supernumerary i e considered additional staff however they must be pro active and take part in care delivery as part of the team in order to develop into the registered nurse role Student expectations of placement e Students can expect to be given at least one named qualified mentor for the duration of their placement e Final placement students will have a designated Sign Off Mentor assigned to them 23 e Students can expect to be supported to be actively involved in care delivery in partnership with all members of the multidisciplinary team e Students can expect to spend 40 of their time each week with a qualified mentor e Students will have access to up to date and evidence based care pathways and plans and a variety of relevant teaching amp learning materials e Students can expect to be warmly welcomed to their pla
26. e Key Mentor Ms Tasha Westbury host6testuwe outlook com 0117 645 3214 Trust Organisation Contacts Role Name Email Phone Education Lead Ms Paula Emerson el3testuwe gmail com 0117 908 5731 University Contacts Role ARC Technology Ltd 2015 v 21 01 2015 j 15 Check the contact details are correct If not then please contact your Placement Education Facilitator with details of any issues or discrepancies as only they can request changes 34 Screen shot 22 Pre Placement Student Activity host6testuwe outlook com Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 Current Sequence 9 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Speciality amp Client Groups Service Hours amp Shifts Dress Code Facilities Travel Top Tips Contacts Pre Placement Student Activity Pre Placement Student Activity Pre Placement Reading amp Learning Activity It is essential that you telephone the placement contact at least 4 weeks prior to placement commencement to arrange a pre placement visit At this meeting ensure you collect the placement student pack Amongst other things it may contain details of the learning opportunities available to you at this placement Review these and use as a basis for the Action Plan you ll be writing with your mentor in the first week of placement AMEND THIS APPROPRIATELY
27. e keen show interest ask questions and take responsibility for driving your placement this is adult learning e Your mentor respects the stress that you are under so please respect the pressures that they are under and work hard in placement in partnership with your mentor to make the placement a success e Please escalate any concerns you have in placement at the time you are on placement to give us an opportunity to correct things Evaluations post placement will help future 33 students but they will not help you Escalating concerns in a professional and appropriate manner is a skill that we all have to learn e Request any special time off e g Wedding well in advance Screen shot 21 Contacts ganm 5 BE hittps arcpractice uwe ac uk peptraining 171 Placement Information ty Ni so W E Web Slice Gallery v P 4 host6testuwe outlook com Bd cay rie Hosts Help West of England BRISTOL Host Name PEP WARD 3 Current Sequence 9 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Speciality amp Client Groups Service Hours amp Shifts Dress Code Facilities Travel Top Tips Pre Placement Student Activity Contacts To report sickness and any other absence from practice Tel 0117 328 3283 To amend contact details contact the Trust Organisation Contact see detail below who will inform UWE Bristol Placement Contacts Role Name Email Phon
28. ecific placement name s will be shown in the Placement toolbar in this case PEP Ward 3 4 Status field indicates the currently active PEP status The red tick symbol will be visible to the left of the relevant active status In this example the status indicates the PEP is available to the user to either View or Edit This will differ if you log in to the PEP while it is already being viewed or edited by another PEP user 5 Placement toolbar shows the Placement s that the PEP user has access rights to E In this case the user has access rights to the PEP Ward 3 placement If the user has access rights to more than one placement then each will have a separate row If at the time of accessing the PEP another user were editing it then the other PEP user s name would be shown and the Status field would show a red tick next to Being edited by someone else The eye View icon button enables the user to look at PEP information but not make any changes Some PEP users only have viewing rights The filing drawer and arrow Edit icon button enables users to edit and make changes to current profile information see below The Cancel Changes icon is not available in this example as there are no unsaved PEP changes since the PEP was last edited see below The Save Changes icon is not available in this example as there are no unsaved PEP changes since the PEP was last edited see below The date by which the next Placement
29. edures Quality Assurance Bz ia p You can save the ARC PEP log in page for ease and speed of access by either e Right mouse click on the open log in page click on create shortcut click yes to send a shortcut to your desktop or e Right mouse click on the open log in page click on add to favourites type name for page then click add Referring to Screen shot 2 above to log in e Username Your e mail address within your organisation e Password Issued at the ARC PEP Learning Workshop or by your Placement Education facilitator e Forgotten Password Click on the HERE link circled red 6 When you click on the HERE link a new password will be sent to your work e mail address It is therefore important to keep our contact details for you up to date so please inform your Placement Education Facilitator ASAP if your work e mail or telephone number s change On logging into ARC PEP you will be taken to the Hosts screen page which is effectively the home page for ARC PEP as shown in screen shot 4 below Screen shot 4 Hosts Screen Oc ee https arcpractice uwe ac uk peptraining p c SRE List af Hosts 3 8 Web Slice Gallery v 2 host6testuwe outlook com Change Password Help Log Out University of the West of England O D BRISTOL Practice Environment f f Available You are editing Status Active De Active All s ees amp
30. eft or right arrow keys You must enter dates in the format XX XX XXXX e g 01 12 2014 to 31 01 2015 Click on the Search button Provided there are students listed within your chosen date range search you will see them listed as in the example screen shot below J Students On Placements x amp https arcpractice uwe ac uk pep 16290 Live StudentsOnPlacements date_from 3 Change Password Log Out University of the West of England BRISTOL Host Name PREP FOR PRACTICE WEEK Current Sequence 1 Last Updated Trust Info Placement Info Leaming Opps Students Reports Search for students on placement Date From For queries regarding students allocated contact your organisational LEF PEF Education Lead To report sickness and any other absence from practice Tel 0117 328 3283 Show Students Student Details Name Date from Date to Bloggs J Ms 12 01 2015 18 01 2015 Passport Training Disclosure Date Completed Further Details NMC declaration of good health and good character 20 09 2014 Intake Details Cohort 09 14LD Branch Field LEARNING DIS FT Start Date Return Resuming NO Retrieval NO New to Trust Under Passport in the Training Disclosure field you will find details of the student s NMC Good Character and Health self declaration statement All students are required to sign this during years two and three of their training and keep UWE Bristol and managers informed of any relevant
31. elds to find the ones that you wish to amend delete or add information to Place your mouse cursor in a field and start typing or copy and paste information from another document see tips below Information to be removed or changed can be highlighted and deleted or over written See the section ARC PEP Content below for more detailed guidance on PEP screens and fields See important section that follows on saving changes to both ARC PEP and ARC POW Saving changes in ARC PEP and transferring changes to ARC POW You need to save changes made to your ARC PEP Refer to the example screen shot 11 below After making changes in Edit mode click on the Save changes button which will have a grey background as shown circled red in screen shot 11 below 14 Screen shot 11 Save changes to ARC PEP b amp OLE https arcpractice uwe ac uk peptraining 171 O amp RE Placement Information int Ky o host6testuwe outlook com A Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 New Sequence 10 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Save Changes No changes made Speciality amp Client Groups Service Hours amp Shifts Facilities Travel TopTips Contacts Pre Placement Student Activity Dress Code UWE student uniform with I D badge clearly visible All staff must ensure they adhere strictly to the dress c
32. ent changes automatically by email They can then view details on line or run reports Users save time using ARC PEP to provide and use placement information ARC PEP Logging into ARC PEP ARC PEP is a password protected web based application url arcpractice uwwe ac uk pep ARC PEP users will have access to either view and or edit Placement Profile information and view data about students allocated to their placement To access the live ARC PEP web site e Type the live PEP url arcpractice uwe ac uk pep directly into your web browser s address bar and press the Enter key which will take you to the log in page see screen shot 2 below e tis not recommended to use a web browser such as Google or Bing as it s often unsuccessful Screen shot 2 ARC PEP log in page O amp E https arcpractice uwe ac uk peptraining Ac O amp E Log In a University of the West of England BRISTOL Username Password If you have forgotten your password please cli e sent an e mail reminder ARC Technology Ltd 2015 eja o Ole opao Mf e You can also go to the UWE Practice Support Net web site see screen shot 3 below and click on the ARC PEP log in required link which will take you to the arcpractice uwe ac uk pep log in page see screen shot 2 above Screen shot 3 UWE Practice Support Net home page and ARC PEP log in page link J Be Practice Support Net Uv x C J D wwwl u
33. from the train station 2 miles Covered bike racks are located around the hospital grounds Staff car parks are only accessible with a Hospital I D badge charges are 10p per hour Travel Information Please refer to our website for travel information www_waht nhs uk en GB Landing Key Messages AccessWards a3 t CC E 30 11 Placement address a Detail the actual placement address in the first field as opposed to the general Trust Organisation head office address 12 Is acar essential for this placement a b Most placements will not require personal student transport However some community oriented placements require students to attend clients in their home settings This may especially be the case for experienced students nearing completion of their course and taking on greater levels of responsibility and their own case load Provide information appropriate to the placement demands and experience of the student expected to undertake the placement UWE Bristol PPO Team allocation processes will seek to match student to placement If a car is required then state this is the case and outline other information such as allowance policies and insurance requirements Other information can be included such as the availability of bicycle racks and staff car parking arrangements 13 Travel information a Examples If the placement is based in a particular building on a sprawling site then it would be
34. help to compose longer sentences or paragraphs in a word processor before copying and pasting text into the PEP screen field Note that your internal IT systems may appear to check grammar or spelling but you will need to make corrections manually To reduce the need and responsibility to regularly monitor and update PEP information relating to external sources signpost students and PEP users to other websites e g travel planning Also avoid quoting specific costs e g Fee payable car parking is available on site 18 ARC PEP Content This section details the pages of information that make up the Placement Environment Profile PEP You can use it to help navigate the PEP and obtain further guidance on how to best use each screen and field to provide quality information Guidance on completing each screen contains general advice and information a screen shot and examples of content information though some information may not be relevant to your individual placement or Trust organisation Please refer to the section above on editing information and saving changes Screen shot 14 Trust Info i Oo RE hittps arcpractice uwe ac uk peptraining 171 Trust Information Ul Ws 03 4 host6testuwe outlook com A Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 Current Sequence 9 Last Updated 28 10 2014 Placement Info Learning Opps Studen
35. helpful to clarify details e g Pink Ward Somerset House Building 8 etc Include advice here if you are aware of any problems with Satnav for car users or known difficulties finding your placement building Placement address e Building 9 Our General Hospital Local Road County Post code Is a car essential for this placement e You don t need a car for this placement If you choose to drive be aware that local street parking is on meter fee only Bicycle racks available in court yard we have shower facilities and encourage staff to lift share where ever possible 31 e No However you are advised to check local bus services as they may not run prior to 7 00 a m The hospital is approximately 40 minutes walk from the train station 2 miles Travel information e Please refer to our website for travel information www ourtrust nhs uk travelinfo e Please use postcode XXXX XXX if you intend travelling by car and using SATNAV as there can be problems using our actual postcode as written above e Staff car parks are only accessible with a Hospital I D badge parking fees apply please contact hospital reception on Tel XXXX XXX XXXX for latest charges Screen shot 20 Top Tips L d ae ODIE https arcpractice uwe ac uk peptraining 171 E Placement Information host6testuwe outlook com i Change Password Help Log Out University of the West of England BRISTOL
36. hen you will see a pop up reminder to save changes as shown in screen shot 12 below 15 Screen shot 12 Save changes pop up screen reminder e y amp E https arcpractice uwe ac uk peptraining 171 O RE Trust Information eo host6testuwe outlook com Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 New Sequence 10 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Windows Internet Explorer 7 S Ch Changes made pede a i Ci Are you sure you want to leave this page Message from webpage Organisation Trust Welcome You have made changes on this page If you leave the page these changes will be lost A general student welcome which will be the Welcome to Wa ifte care needed by our community including intensive care A first page the student sees when logging onto cancer care ang ed ei gt Leave this page their placement details within POW We offer a full 2 7 000 attendances every year We have a midi fig in partnership with a full consultant obstetric service at St gt Stay on this page Michael s Hospi The Trust also a North and south of our catchment area and our Seashore Centre for Children and Young People hosts out patient clinics and has a ten bed day care ward A Child and Adolescent Mental Health More information including trust policies and procedures are here Organisation Trust Faci
37. k ARC Technology Ltd 2015 Bleja a Ol ari 5 Dress Code a Wearing appropriate dress and being presentable enables students to start their placement in a professional way represent their placement well with clients ensure safe hygienic working and avoid any unnecessary discussions b Set out your expected standards Be clear and avoid general statements e g smart casual Instead define exactly what you mean and expect You can refer students to Wear standard UWE uniform if appropriate Examples e Student Uniform with Student Identity badge clearly displayed as per UWE uniform policy See details at http hsc uwe ac uk practicesupport Data Sites 1 uniformpolicydresscode2012 pdf e New pair of theatre clogs will be provided at the start of the placement 26 Students must contact their placement two weeks before the start date and establish the dress code Some areas wear uniform while other areas are smart casual Facial piercings are not permitted on grounds of health and safety while earrings must be Small studs only False nails must not be worn because they are an infection control hazard and also are a barrier to giving effective personal care Shoes must be flat with closed toes No t shirts with large printed logo s no colourful trainers blue jeans or revealing clothing that can be problematic with service users who are experiencing mental health problems and may be sexually inapprop
38. kOut 28 10 2014 15 51 45 Ms Tasha Westbury Checkin 28 10 2014 15 59 01 Pep Supervisor Checkin 07 05 2014 08 04 08 Pep Supervisor CheckOut 07 05 2014 08 03 03 Mr Ned Bishay Test CheckOut 14 03 2014 13 43 55 Mr Ned Bishay Test Checkin 14 03 2014 13 46 16 Ms Tasha Westbury CheckOut 31 03 2014 15 13 36 Ms Tasha Westbury Checkin 31 03 2014 15 56 26 Emerson Paula Ms CheckOut 09 04 2014 12 58 49 Emerson Paula Ms Checkin 09 04 2014 13 00 02 Emerson Paula Ms CheckOut 14 04 2014 12 46 59 7 7 8 8 9 9 6 6 2 2 3 3 4 4 5 Emerson Paula Ms Checkin 14 04 2014 12 54 57 Ms Tasha Westbury CheckOut 21 01 2015 14 44 24 Ms Tasha Westbury UndoCheckOut 21 01 2015 14 13 58 T5 F ai fa o E a 15 08 gt OF Q ot ee fe aR ios al This PEP Log screen provides a list of people who have accessed your ARC PEP placement profile and selected Edit even if they have not made any changes with corresponding dates The list will include UWE staff that help to maintain and develop PEP It is UWE policy to limit access by UWE staff in the interests of Data Protection and support ownership of placement information by Trust Organisation PEP users You will also be able to see the date you last logged in to your PEP and selected Edit 43 Screen shot 27 Reports Sox 5 https arcpractice uwe ac uk peptraining 171 O Host Reports A so B Web Slice Gallery v 4 host6testuwe outlook com sq rere Hosts He
39. ks to the ARC database which records and collates data regarding UWE Bristol HAS Health and Applied Science students and their professional placements and ARC POW which provides students with details about the placements in which they will perform the professional practice elements of their degree courses The software was designed by ARC Technology Ltd established in 1990 to develop professional placement software for Higher Education Background information In 2014 15 UWE Bristol s Professional Placement Office PPO team manage around 7 600 individual student professional placements of which around 6 600 are nursing and health Since 2007 placement provider staff provided placement information in paper format and electronic documents Placements were informed that students had been placed with them via an Allocations Report s sent in the post In 2014 the PPO team gave placement providers direct access to the ARC PEP application to update placement profile information and view placement specific data regarding students allocated In 2015 placements were advised by email that students had been allocated and advised to access up to date information via the ARC PEP application UWE Bristol uses a range of software and databases to record information on students ARC Technology software is used to manage information provided by placement provider Trusts and organisations and the HAS student professional placements allocating stude
40. lities Library Location The Academy Ground Floor Library Hours Access 24 x 7 with your Weston Area Health Trust D badge Library Contact Information x 3804 x 5803 Library Facilities Journals books access to eLearning Other Facilities Use of physiotherapy gym after 5pm Contact physio dept for more details Important note At this stage the saved changes only appear in ARC PEP but students and some other PEP users only see information in ARC POW which is a separate but connected online web application You must also save the changes using the following actions in order to make them permanent and transfer them from ARC PEP to ARC POW so that the students see the most up to date profile information After saving changes in PEP go to the PEP Hosts screen In the Placement toolbar click on the Save Changes green filing drawer icon E r a You will be given a further opportunity to decide if you want to save the changes or not If you do then click on yes save changes see screen shot 13 below 16 Screen shot 13 Save changes confirmation screen amp host6testuwe outlook com Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 New Sequence 10 You are about to save the changes made to PEP WARD 3 This will save all the changes made Are you sure you want to do this Yes save changes No return to Hosts screen ARC Technology Lt
41. lp West of England BRISTOL Host Name PEP WARD 3 New Sequence 10 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Choose Report Source Run report for selected PEP Run report for all user s PEPs To access a PEP Report Click on the report name A new window will open and from there you can view the data or choose to export or print it General UWE PEP StudentPlacementAllocations ARC Technology Ltd 2015 15 09 a B 4 Pri 2701 2015 il Ten weeks prior to the date students are allocated to go on placement with you mentors and placement managers once your trust organisation has gone live you will be sent an e mail alert that will direct you go to ARC PEP and view details of the students which you can do either by e Using the date range search facility in the Students screen see above e Running a report here 44 Further information FAQ D D Can copy and paste PEP information from one PEP placement to another to save time and be consistent Yes but you can t edit two placements at the same time Write text in the screen fields of one PEP and copy and paste them into a word processing document Save changes to the open PEP before logging out Open the second PEP and copy and paste the text from your word processing document into the screen fields of the second PEP Your Placement Education Facilitator may also be able to use a
42. nts to placement opportunities Some information is available online over the internet to ARC users outside of UWE e ARC PEP Placement Environment Profile is the application that staff within the organisations that provide professional placements use to view edit Profile information e ARC POW Placements on the Web is the application that students and academic staff use to view placement information Screen shot 1 below shows how ARC PEP and ARC POW link to professional practice databases and student records Screen shot 1 How ARC PEP and ARC POW link to professional practice data systems Benefits of ARC PEP Users can directly communicate placement information to students so they can prepare effectively for professional placement clarifying expectations and preventing miss understandings to facilitate a productive and rewarding placement experience for placement provider staff and students Users have online access to screen enquiries and reports detailing when students commence and complete placement The data is updated overnight Monday to Friday Allocations reporting is more consistent and efficient Typically students access the profile information six weeks before placement commencement This gives students and placement provider staff ample time to prepare and UWE Bristol s Professional Placement Office PPO opportunity to resolve any issues Users are alerted to initial placement allocations and any subsequ
43. od with you for a 12 hour shift and food put in the fridge is clearly labelled with your name and the date you leave it there Any item unlabeled will be put in the bin by the cleaners 29 Changing Facilities e Separate staff changing room with showers available in Blue Wing Ask your Mentor for the code to gain entry Other Facilities e Staff and meetings room Shopping centre with lots of food and cafe outlets within walking distance Disability Access e All wards are accessible to wheel chair users by lift and or ramps e tis the student s responsibility to ensure their mentor and all other relevant team members are made aware of any access plans they have Screen shot 19 Travel Finding us DIBE https arcpractice uwe ac uk peptraining 171 Placement Information sis E Web Slice Gallery v A host6testuwe outlook com Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 Current Sequence 9 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Speciality amp Client Groups Service Hours amp Shifts Dress Code Facilities Top Tips Contacts Pre Placement Student Activity Finding Us Placement Address 223 Barton Street Gloucester GL1 4JB Is a car essential for this placement No However the local bus service does not run prior to 7 00 a m The hospital is approx 40 minutes walk
44. ode policy i e bare below the elbow no jewellery except a simple band If you have pierced ears only stud earrings can be worn You will be asked to remove wrist watches facial piercing and jewelled items that may cause harm when handling patients and cover piercings All clothes worn whilst on placement should be well laundered and maintained A clean uniform is required for each shift All hair should be held neatly above the collar Beards and moustaches should be clean and neatly clipped Only discreet make up is permitted Flat black shoes should be worn The shoes should cover both the toes and heels and made of a protective material that can be wiped clean Black or flesh toned coloured tights socks are permitted If you work as a Health care assistant You must not wear your UWE Uniform or Student badge when undertaking work for Bank or Agency Cover your uniform whilst travelling to and from work ARC Technology Ltd 2015 i TE gt 9 l oP SS JT LU 5 3 a 21 01 2015 ju You will very briefly see this message to the button s right hand side Changes made which will have a brown background This message will disappear and a further message will briefly appear above the toolbar Placement information updated successfully which will have a green background You must save changes in PEP each time you edit a field before you change screen If you try to move to another screen without first saving changes t
45. our current password followed by the new password you want to use and a confirmation of that new password Current password Current password New password New password Confirm new password Confirm new password Change Password ARC Technology Ltd 2015 13 11 W ya Cp 22 01 2015 Help A range of helpful information for ARC PEP users can be found by going to the Hosts toolbar and clicking on the Help button circled red in screen shot 6 below which will take you to this screen Screen shot 6 Help screen E https arcpractice uwe ac uk peptraining He O ARC pep Help z p sa we outlook com Bd A Hosts d Yeo out West of England No of BRISTOL About PEP PEP is the acronym for the Placement Environment Profile This application allows UWE learning partners who provide professional placements for Nursing and Midwifery students to enter information about their placement Information such as dress code facilities shift patterns and learning opportunities at that placement relevant to their year of study for example can be viewed by students using a separate application known as POW Placements On the Web Placement providers can run reports and view information regarding students who have been allocated to them for professional placement Education Leads use PEP to enter the student capacity for the placement which the PPO professional practice office use to allocate students ac
46. r trained as per NMC standards These mentors are available to support you to get the most out of your clinical placements and to meet your competences 21 Screen shot 15 Placement Information Speciality and Client Groups Provide information to help students get a picture of the kind of practice based learning they will experience regarding the form of nursing or healthcare and patient client group Oc ee https arcpractice uwe ac uk peptraining 171 O RE Placement Information 58 Web Slice Gallery host6testuwe outlook com Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 Current Sequence 9 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Speciality amp Client Groups Service Hours amp Shifts Dress Code Facilities Travel Top Tips Contacts Pre Placement Student Activity Speciality and Client Groups Placement Speciality INSERT DETAILS HERE Description of client group Caseload INSERT DETAILS HERE e g age group typical illness symptoms Mission Statement Philosophy of Care See Student Induction Book for details 1 Speciality and Client Groups a Outline your placement speciality b Describe the patient client group and any case load where relevant to give students an idea of the client demographic and scope and scale of services you provide c A Mission Statement or
47. rea Health Trust I D badge Library Contact Information x 3804 5803 Library Facilities Journals books access to eLearning Other Facilities Use of physiotherapy gym after 5pm Contact physio dept for more details ARC Technology Ltd 2015 13 44 21 01 2015 a az i p Lal Click on the various PEP toolbar screen tabs to view information on those screens and fields circled red in screen shot 8 above As an example to view information on Service Hours e From the Hosts screen go to the Placements toolbar and click on the view icon to access your PEP e Inthe PEP toolbar click on the Placements Info screen tab which will then be filled dark blue 12 e Click on the Service Hours and Shifts screen tab to view the Service Hours field see screen shot 9 below Screen shot 9 Placement Info Service Hours amp Shifts Oo hitps arcpractice uwe ac uk peptraining 171 O placement Information host6testuwe outlook com f Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 Current Sequence 9 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Speciality amp Client Groups Service Hours amp Shifts Dress Code Facilities Travel Top Tips Contacts Pre Placement Student Activity Service Hours and Shifts Service Hours INSERT DETAILS of placement open hours Shift Patterns INSER
48. riate at times Dress code is at times a contentious issue and many students like to express their individuality through their clothes We ask you to consider the impact of your choice of clothes in the following scenarios o A confused dementing elderly service user who will not accept that you are staff because you are not wearing uniform o A family is complaining formally about standards of care and staff in the meeting is in very casual clothes o A service user with a bipolar disorder is elated in mood and becomes verbally sexually disinhibited when around staff wearing revealing clothes 27 Screen shot 18 Facilities Providing this information will help students to plan their placement time with you and focus on learning experiences and being helpful lke a th Us 83 gt RE https arcpractice uwe ac uk peptraining 171 Placement Information x W E Web Slice Gallery v host6testuwe outlook com Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 Current Sequence 9 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Speciality amp Client Groups Service Hours amp Shifts Dress Code MEGLE Travel TopTips Contacts Pre Placement Student Activity Facilities Computer amp WiFi Access Study Area Computers and WiFi is available within The Academy library 24 x 7 Yo
49. screen In the Placement toolbar click on the eye View icon circled red in screen shot 7 below Screen shot 7 Hosts screen and View button j 5 il OBo https arcpractice uwe ac uk peptraining D BS BE List of Hosts o host6testuwe outlook com Change Password Help Log Out University of the OO OO West of England BRISTOL Practice Environment f Available You are editing Status Active De Active All See pene amp Being edited by someone else Current Edit Status All Being Edited By You Checked Out By Someone Else Not Being Edited Number of hosts 1 Practice Environment Name Being Edited By EditPEP CancelChanges Save Changes Next Audit Due Last Changed f PEP WARD 3 5 28 10 2014 ARC Technology Ltd 2015 aleloa Ol 76 ama a You will be taken to the Trust Info screen screen shot 8 below with additional toolbars and page tab screens 11 Screen shot 8 PEP Content and Trust Info screen amp 5 RE https arcpractice uwe ac uk peptraining 171 O Trust Information x ty he tet W E Web Slice Gallery v gt host6testuwe outlook com Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name PEP WARD 3 Current Sequence 9 Last Updated 28 10 2014 Trust Info Placement Info Learning Opps Students Mentors Educators PEP Log Reports Organisation Trust Welcome A general student
50. t obstetric service at St Michael s Hospital Bristol e The Trust also has a Community Paediatric Service run from two centres in the north and south of our catchment area and our New Centre for Children and Young People hosts out patient clinics and has a ten bed day care ward A Child and Adolescent Mental Health service is also run by the Trust 20 e As part of the Avon Somerset and Wiltshire Cancer Network the Trust provides a range of cancer services Those services accredited include Breast Colorectal Lung Skin Gynecology Palliative Care and Urology A Day Case Chemotherapy Service is also offered in our modern 10 station Chemotherapy Unit further improving local access for patients e More information is available from our website www thistrust nhs uk Organisation Trust Facilities Library Location e Cabot Building Library Hours e 09 00 18 00 Monday Friday 10 00 16 00 Weekends Library Contact Information e Name and telephone number Library Facilities e Online resources You need to register for a library card please contact library reception Other Facilities e Gym and pool within physiotherapy department after 18 00 Arrange via the physiotherapy reception Zone 3 Chatterton House level 1 Tel x 2657 e We have an in house training department that offers some educational opportunities to students depending on their stage of training The trust has many skilled clinicians who are mentor and sign off mento
51. template to insert generic text relevant to several placement PEPs in your Trust Organisation How do I ensure students and other PEP users see the most up to date information on their placement profile Save changes both in ARC PEP and to transfer them to ARC POW which is where students see the PEP information See here for how to do this How do I make changes to placement contacts Contact your Trust Organisation Placement Education Facilitator with the details They can contact the ARC PEP project team to request changes The core PEP details for my placement don t appear to be correct e g the Placement name has changed What do I do to change them Contact your Trust Organisation Placement Education Facilitator with the details They can contact the ARC PEP project team to request changes What do I do if forget my password Type the live PEP url arcpractice uwe ac uk pep directly into your web browser s address bar and go to the log in page Click on the password reminder button A new password will be sent to you at your work e mail address It is therefore important to keep our contact details for you up to date so please inform your Placement Education Facilitator if your work e mail or telephone number s change ASAP How and where in PEP can provide the students with information on transport relating to their placement Go to the Placement Information tab page and click on the Travel screen You can enter a varie
52. ts Mentors Educators PEP Log Reports Organisation Trust Welcome A general student welcome which will be the Welcome to Weston General Hospital Weston General provides most of the acute care needed by our community including intensive care cancer care and first page the student sees when logging onto coronary heart services their placement details within POW We offer a full 24 hour Accident and Emergency service which sees more than 47 000 attendances every year We have a midwifeed birth centre specialising in low risk deliveries and working in partnership with a full consultant obstetric service at St Michael s Hospital Bristol The Trust also has a Community Paediatric Service run from two centres in the north and south of our catchment area and our Seashore Centre for Children and Young People hosts out patient clinics and has a ten bed day care ward A Child and Adolescent Mental Health service is also run by the Trust As part of the Avon Somerset and Wiltshire Cancer Network the Trust provides a range of cancer services Those services accredited include Breast Colorectal Lung Skin Gynaecology Palliative Care and Urology A Daycase Chemotherapy Service is also offered in our modern 10 station Chemotherapy Unit further improving local access for patients More information is available from our website www_waht nhs uk More information including trust policies and nrnacediurac ara hara 19 Organisation Trust Facilities
53. ty of travel and transport information in the appropriate Travel screen fields by following the advice above 45 www uwe ac uk Produced by the Professional Practice Office Frenchay Campus UWE Bristol UWEBRISTOL 4 06 15 Printing and Stationery Services 46
54. u can bring in your own laptop or mobile device AMEND THIS INFORMATION APPROPRIATE TO THE PLACEMENT Catering Facilities Rafters restaurant Ground Floor on the main hospital Vending machines and microwaves are in the same location Costa Coffee located at the front entrance You can bring your own food ensure you have sufficient for a 12 hour shift AMEND THIS INFORMATION APPROPRIATE TO THE PLACEMENT Changing Facilities Changing and shower facilities 1st floor in corridor near stroke unit print room corridor Other Facilities Disability Access It is your responsibility to ensure your mentor and key team members are aware of any learning support you require or if you have any hidden disability that might impact on your learning This information is not passed on within the Trust ARC Technology Ltd 2015 14 28 21 01 2015 D iw Cp 6 Computer and Wi Fi access Study Areas a Any student access to such additional resources can be included here b Clearly state what your placement policy is on the use of mobile phones Be consistent so that students can adopt the same policy and practices that you follow 28 7 Catering Facilities a Provide practical information to enable students plan their meal times b Include any useful information on your placement culture and practices 8 Changing Facilities a Detail any shower or similar changing facilities Information about lockers e g 1 coin required or if they
55. we ac uk students practicesupportnet This site uses cookies Accept and remove this message or Search UWE Q University of the West of England BRISTOL Aboutus Why UWE What can Istudy Coming to UWE Whatson Students Research Business Alumni Press Home Students Practice Support Net Practice Support Net gt Guidance by programme Policies and procedures Quality Assurance Mentor update and training Grading practice Contacts Practice Support Net as Zz Related links gt Allied Health Professions gt Biological Biomedical and Analytical Sciences gt Health and Socal Sciences gt Nursing and Micwifery ARC PEP PAL coaching Login required We recognise that supporting and assessing students in practice happens alongside the delivery of patient care and that managing these often competing demands can be incredibly challenging Practice Support Net provides advice guidance and tools to support you in your mentorship role UWE Library M i ee A m 7 Guidance by programme Mentor update and training Training sessions online training tools and guidance for mentors and educators Find placement dates programme information and practice documentation Grading practice PAL coaching Nursing only Information and documentation for mentors about Peer Assisted Learning PAL coaching in practice Guidance and documentation about grading practice for Nursing Policies and proc
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