MGC Polycom-Microsoft User's Guide
Contents
1. While being referred and until the dial out from the MGC to the participants happen the Calling status indication is displayed in the IM session organizer Office Communicator client All other IM buddies get an invitation in their Office Communicator IM pane with PSTN dial in details and a hyper link to the conference Each invitee can now select between dialing manually into the conference or having the conferencing server dial back to the selected conferencing device Users are able to select any device for their media participation in the conference including their PSTN phone ISDN video endpoint a SIP UA that can be their OC client or an H 323 video device Polycom Microsoft User s Guide 5 Click the link to select the callback option D atara2 v Online lena gaor a yi zip cu il alora Conversation TIa Ale Edt Actions Tools Help de Y q Participants 3 In a confer o In a confer atarnz vl ipcail g gt O atara Instant Message ES sole IM 3 Teta G stera has been added to the instant message conversation iew mare informatian inthe conference Do you j Soy j e q want to Join ite 1 you do nobaccept you will teperta ihe conference but you no ja can still participar in the instant message ponion aihe conterere Y K vi The Join Conference dialog box is displayed in the remaining participants Office Commun2. File Action view Help e EEE E Local Computer Policy E a Computer Configuration Software Settings E H E Windows Settings 7 Sy a All Tasks E View gt Export List Help Current Policy Templatez system wmplaper WAL Remove Administrative Templates Select an item to view its description 15 x Setting system network printers Dwindows Components microsoft Office Communicator Policy Settings Extended A Standard Add Remove Templates l JIKE 54442004 500 AM 1397K6 5442004 500 AM 170366 842004 500 AM ESKE 322242004 6 46 42KB 5226 2005 4 16 Close Manage administrative templates 21 xi Appendix A Multipoint Conferencing Settings 8 Inthe Policy Templates dialog box select communicator adm and click Open Policy Templates Fe ha y E Beant Documents E Desktop system adm S wmplayer adm WAL adm My Documents er hy Computer T hy Network File name Commuricator adm Places Files of type Policy Templates Cancel ZA The selected file is added to the Add Remove Templates dialog box 9 Inthe Add Remove Templates dialog box click Close 10 In the Group Policy window in the Local Computer Policy tree expand the Administrative Templates gt Microsoft Office Communicator Policy Setting and click the Microsoft Office Communicator Feature Policies folder The list of
3. Microsoft Polycom Integrated Solution User s Guide Se POLYCOM Copyright O 2005 Polycom Inc All Rights Reserved Catalog No DOC2223A Version 1 0 Proprietary and Confidential The information contained herein is the sole intellectual property of Polycom Inc No distribution reproduction or unauthorized use of these materials is permitted without the expressed written consent of Polycom Inc Information contained herein is subject to change without notice and does not represent commitment of any type on the part of Polycom Inc Polycom and Accord are registered trademarks of Polycom Inc Notice While reasonable effort was made to ensure that the information in this document was complete and accurate at the time of printing Polycom Inc cannot assume responsibility for any errors Changes and or corrections to the information contained in this document may be incorporated into future issues Polycom Microsoft User s Guide Table of Contents Microsoft Polycom Meeting Scenarios 1 1 FOIE SCOP Point Mee tner eta 1 2 Multipoint Conferencing Scenarios occcocccocnnocnnoncnnnnnnncnnncnoncnnncrnncnnc nos 1 3 Meet Me Starting an Ongoing Video Conference from Windows Messenger and Office Communicator cocoocccoccnoccnonanonananinnncnnncnnnons 1 3 mingle Dial Entry Que anar 1 8 Ad hoc Entry Queue and Conference Creation cece 1 12 Dial out to Conference Participants coooccnnccnncccnoncnocnnonaconan
4. Normal E n EQ01 167 1002 1 11 Microsoft Polycom Meeting Scenarios Ad hoc Entry Queue and Conference Creation This procedure is similar to the Single Dial Entry Queue procedure with the exception that the Meeting Room is not defined in the MGC Manager in advance and the ongoing conference is created on the fly In addition the Entry Queue must be set as Ad hoc and the conference Profile must be assigned to it When the user enters the target conference ID the MCU checks for an ongoing conference with this ID If such a conference does not exist a new conference is created using the parameters defined in the conference Profile The conference ID sent by the user using DTMF codes is assigned to the new conference This scenario is supported only with Office Communicator and is the recommended scenario for Office Communicator users as no Meeting Rooms have to be defined in advance and stored in the MCU memory This scenario is not supported with Windows Messenger as it does not support DI MF codes For a detailed description of Ad hoc conferencing and External database Authentication see Chapter 4 Dial out to Conference Participants Polycom Microsoft User s Guide In this scenario a video conference is scheduled on a Polycom MCU and it includes predefined participants Office Communicator Windows Messenger and other SIP and non SIP users At the scheduled time the conference is activated and the MCU aut
5. A conta Online A confa Online 63 Block A Font go Emoticons A new conference is created and is automatically assigned an identification number for example 6741 An invitation to join the video conference is sent from the MCU conference 6741 to all the IM session participants 6 41 svt co il Conversation File Edit View Actions Help 2 Never give out your password or credit card number in an instant message conversation Invite Someone to 48 6741 svt co il would like to have a video and voice conversation with you Do 2 this Conversation you want to Accept Alt T or Decline Alt D the invitation B3 Send a File or Photo Start Remote Assistance Start Application Sharing Start Whiteboard Block AQ Font g9 Emoticons 3 Participants must accept the invitation to join the video conference 1 16 Polycom Microsoft User s Guide 4 Once the invitation is accepted and the participant joins the conference the video is displayed in Windows Messenger window according to the selected conference layout un 6 416svt co 1l Conversation File Edit View Actions Help To 6 41iasyt ca il ae ee eee 48 6741 svt co il would like to have a video and voice conversation with you Do you want to Accept AIT or Decline Alt 0 the invitation 48 vou have accepted the request fram 6741 Mmsvt co il to have a video and voice conversation 5 Stop Talking Es Block A Font a Emoticons Speaker
6. Phones Accounts Rules My account name Sign in name varda ip co i Advanced Phone integration Enable phone integration Communicator can place and receive phone calls If you need to change the automatic phone configuration select Manual configuration and then click Configure Automatic Configuration Manual configuration Conferencing information Conference ID Por Leader code a Participant code 5678 Domain fieco s s S Toll 617 11111111 Toll free fi 80063333333 OK Cancel Help K A 17 Appendix A Multipoint Conferencing Settings 3 Inthe Conferencing Information section enter the following information Table A 1 Conference Information Parameters A Conference ID Enter the name assigned to your Meeting Room in the MGC environment If an Entry Queue is used for conference access use numerals Leader code Enter the password defined for your conference in the MGC environment that identifies you as conference chairperson and enables you to control it while it is running Participant code Enter the entry password defined for your conference in the MGC environment This password enables you to start and join your conference Domain Enter your domain name This is required for callback Toll Optional Enter the dial in number PSTN or ISDN assigned to the Meeting Room in MGC environment The PSTN ISDN dial in numbers can be either the Meeting Room
7. please accept gt eyal nir is inviting you to a data sharing session Do you want to Accept Alt C or Decline Alt D the invitation Tou have accepted the request from eyal nirto have a data sharing session 2 The data sharing session has started A Font j la Save os Y Last message received on 12 5 2005 at 11 50 AM Sharing Controls Bla Application Sharing Lb Whiteboard 2 Aniinvitation is sent to all the meeting participants who must accept it in order to participate in the sharing session 1 36 Polycom Microsoft User s Guide Once the invitation is accepted by the meeting participants the Sharing Controls at the bottom of the Conversation window are enabled Click the Application Sharing button to start an application sharing session amp thea fF aw Participants 7 a Yarda o eyal nir Instant Message eval nir 11 47 AM Can you send me the latest version of the Ms guide arda 11 47 AM Later today Varda 11 48 AM still have to finish a few small corrections eval nir 11 50 AMi OK lam trying to do sharing with you please accept gt eyal nir is inviting you to a data sharing session Do you want to Accept Alt C or Decline Alt D the invitation o ou have accepted the request from eyal nirto have a data sharing session 2 The data sharing session has started A Font g la Save os Last message received on 12 5 2005 at 11 50 AM Sharing Controls 1 37 Mic
8. 5 00 4M O config de 8 4 2004 5 00 4M O dhcp m 8 4 2004 5 00 AM O Directx File 8 4 2004 5 00 AM 3 dllcache drivers 3 disdn O etc O export O FxsTmp GroupPolicy ias O icsxml gt IME O inetsrw 3 Under Local Hosts add the following lines IP address of the LCS server and pool domain name IP address and domain name of the LCS server A 10 Polycom Microsoft User s Guide For example 172 22 187 159 pool01 ip co il 172 22 187 159 ip co il P hosts Notepad lO xj File Edit Format View Help copyright c 1993 1999 microsoft Corp This is a sample HOSTS file used by Microsoft TCP IP for windows This file contains the mappings of IP addresses to host names Each nery should be kept on an individual line The IP address should be placed in the first column followed by the corresponding host name e The IP address and the host name should separated by at least one space celda comments such as these may be inserted on individual lines or following the machine name denoted by a symbol For example 102 54 94 97 rhino acme com source server 38 25 63 10 x acme com x client host 127 0 0 1 localhost 172 22 187 159 pool01 1p co 11 172 22 187 159 1p c0 11 4 Save the file A 11 Appendix A Multipoint Conferencing Settings Signing in Windows Messenger and Office Communicator Clients to the Live Communications Server To sign in Windows Messenger
9. Adding Audio Video to an Office Communicator multiparty IM session from the Conversation window using the Conferencing button e Scheduling a Meeting Office Communicator Outlook integration Appendix A details step by step procedures required to enable multipoint audio and video conferencing from Office Communicator and Windows Messenger Point to Point Meeting 1 2 Polycom PVX and VSX high quality video endpoints are LCS 2005 compatible they can register with the LCS 2005 and can be added to Windows Messenger and Office Communicator buddy lists displaying their presence status This enables you to start a point to point video conference from your buddy list in this scenario the MGC unit is not required Polycom Microsoft User s Guide Multipoint Conferencing Scenarios This section describes the various multipoint conferencing scenarios available with Microsoft Windows Messenger or Office Communicator and Polycom endpoints and MGC unit Meet Me Starting an Ongoing Video Conference from Windows Messenger and Office Communicator The Meeting Room that was added to the buddy list of Office Communicator or Windows Messenger can be used to start a multipoint video conference You select it from the buddy list PVX VSX and legacy endpoints can all dial the Meeting Room number ISDN alias H 323 SIP URI to join the running conference To start a video conference using the Meeting Room in Windows Messenger 1 Inthe Wind
10. The following parameters are displayed The conference SIP URI for example 1007 ip co il Conference toll free dial in number for example 1 800 3333333 Conference toll number for example 617 1111111111 Conference entry Password for example 5678 You can add to the invitation conference participants subject location date and time as with any regular Outlook invitation At the conference due time the Outlook invitation reminder opens on all invitees PCs Invitees can select between using the displayed conference information for dialing in and joining the conference or click the Join Conference link which will activate your Office Communicator application and use the callback option 1 35 Microsoft Polycom Meeting Scenarios Starting a Data Sharing Session During an ongoing point to point or multipoint audio and video meeting you can add data sharing application sharing and whiteboard The data sharing invitation is sent to all meeting participants To start a data sharing session during an ongoing conference 1 In the Conversation window click the Data Sharing button I x File Edit Actions Tools Help Participants 2 a Yarda gt eyal nir Instant Message eval nir 11 4 AM Can you send me the latest version of the MS guide arda 11 47 AM Later today Varda 11 48 AM still have to finish a few small corrections eval nir 11 50 AM OK lam trying to do sharing with you
11. URI in the format sip user name domain To specify a non SIP callback address the Office Communicator user enters the user xxx attribute For example an H 323 callback address is specified with 123 as the target address 1230lcs52005 c0 il user h323 This would result in the MGC initiating an H 323 dial out to alias 123 via its configured gatekeeper 1 23 Microsoft Polycom Meeting Scenarios 3 The Office Communicator is expanded to show the video window and the conference controls and your self image is displayed in the video window In addition the conference connection parameters are displayed in the Conversation window 1 24 Polycom Microsoft User s Guide An Office Communicator User Invites another Office Communicator Contact to the Conference Office Communicator users running a conference can invite other Office Communicator users to their conference To Invite another Office Communicator user to your conference 1 In Office Communicator click Actions and then click Invite Someone to Join This Conversation Conversation ax File Edit Pame Tools Help Invite Someone bo Join This Conversation Display Audio Controls Start Sharing Starts Video Canversation Stop the Conference Send a File Stark Microsoft Office Live Meeting Send E Mail Conferente Address Spi ets oos col Participant passcode 456 Toll Free alle To rejoin
12. and Office Communicator users to the LCS the IP address of the LCS server must be configured in the Windows Messenger and the Office Communicator Office Communicator Configuration Uri Rabiner Online Contacts Online 10 12 3061 Grant 4456 Michael 794411 Uri erez avraham Ue Grant Miller Ud Irene Laudeman mec eo gt MSFTCore Team Pcs Meeting amp Call E Details Actions Open Office Communicator 2 Onthe Actions menu click Options E Connect Contacts View Actions Help Send an Instant Message Call Someone Send E Mail More Find nter nam OO ala Oe CHOI at a LIDCONS Online Online Online In 4 call Online Online Online Online Online The Options dialog box opens Polycom Microsoft User s Guide 3 Click the Accounts tab 4 Click the Advanced button Phone mtearatian El Enable phone integration Communicator can place and recelve prone calls IT ou need to change the automatic phone configuration select Manual configuration ana men click lontigure fe Automatic Configuration 7 H Ponti E Manual configuration Configure Conferencia Information Lonterence 1105 Leader code Participant code Woman Tall Tall Trees 5 Enter the sign in name as defined in the LCS 6 Inthe Advanced Connection Settings dialog box click Configure settings Advanced Connection Settings 172 16 74 98 A 13 Appendix A Multi
13. are based on SIP CX conferencing Windows Messenger and Office Communicator scenarios that do not leverage and are not base on SIP CX conferencing The Meeting Rooms and or Entry Queues defined in Polycom MGC Manager application and LCS 2005 are used in the Windows Messenger and Office Communicator to initiate multipoint video conferences This chapter details the various multipoint conferencing scenarios and how to start an ongoing video conference from your Windows Messenger or Office Communicator The following meeting scenarios are explained e Multipoint Meet Me 1 1 Microsoft Polycom Meeting Scenarios e Single dial Entry Queue Office Communicator users only e Multipoint Ad hoc conferencing e Reservation based dial out e Extending an ongoing Windows Messenger or Office Communicator multipoint session into a multipoint audio and video conference Office Communicator scenarios that are based on SIP CX conferencing With SIP CX component you can start or join a meeting and you can control and monitor the ongoing meeting that are based on directly from within Office Communicator Additional conferencing scenarios are available with Office Communicator SIP CX component e Starting a New Conference directly from within Office Communicator e An Office Communicator user invites another Office Communicator user to the Conference e An Office Communicator user dials out to another office communicator user media device e
14. dial a string composed of the IP Network Service Prefix and the conference numeric ID For example if the IP Network Service Prefix is 34 and the conference Numeric ID is 2879 H 323 participants will dial 342879 to connect to the conference MGC Manager Monitoring The active Meeting Room is displayed in the MGC Manager in the On Going Conferences list MGC E 7 1 0 7 Fie Edit Yiew Template DataBase Directory Options Windows Help Field 211 Field 3 Lo Field 4 a MAOL_ 000 P connected idaGip co il SIP Bx Dinl in Edi TA Field 5 g gt q 3 Field 6 i Field 7 Field Normal T MCU Configuration via On Going Corfarencas 1 gt em E mro on Gong Gateway SesslonstO i A Participants Queue 0 H EE Resarvatiors 0 S Meeting Rooms amp Entry Oueues 44 EH addhoceQ pe EQUI MAL jue mAce qq ES yout OOS Microsoft Polycom Meeting Scenarios Single Dial Entry Queue 1 8 5 An Entry Queue is used as a special routing lobby to all Meeting Rooms and conferences enabling one dial in number to be used for joining all conferences Participants are routed to the destination conference by entering the conference ID using DTMF codes This scenario is supported only with Office Communicator Windows Messenger does not support DTMF codes In this mode only one or a few Entry Queues are defined and added to the Office Communicator contacts list which keeps the lis
15. dial in numbers or an Entry Queue number Using a single dial Entry Queue and specifying the target conference ID via DIMF enables you to use a limited number of PSTN dial in numbers which are precious resources and it might not be feasible to allocate a separate individual number for each Meeting Room Toll free Optional Enter the toll free dial in number PSTN or ISDN assigned to the Meeting Room in MGC environment Toll free numbers are usually a 1 800 number assigned to the Entry Queue and not an individual conference number Therefore conference ID name specified should consist of numerals and not characters 4 Click OK A 18 Polycom Microsoft User s Guide Adding a Meeting Room or an Entry Queue to the Buddy List To enable the multipoint conferencing scenarios from Windows Messenger or Office Communicator without SIP CX component the Meeting Rooms and Entry Queues must be added to their buddy lists This procedure is performed only after the Meeting Room or Entry queue is defined in the MGC Manager and LCS 2005 For more details see Chapter 2 Procedure 8 Defining Additional Conferencing Components in the MGC Environment on page 2 27 Office Communicator To add the Meeting Room or Entry Queue as a Contact in the Office Communicator buddy list Once the Meeting Room is defined and registered with the LCS it can be added to the buddy list of all Office Communicator users in the organization 1 On t
16. raros Onire mros Inine Be aros Anne mero Inine E mros Onire E mros onine meio nire B kii Onine mriz Onine minis Onine nine 1 19 Microsoft Polycom Meeting Scenarios 3 Anew conference is created and is automatically assigned an identification number for example 6741 An invitation to join the video conference is sent from the MCU conference 6741 to all the IM session participants Ble Eat Aone Took Help e Maa Gas o Participants 2 LN Ido Fisher 05 Ido Fisher 246D6pip co 1 Instant Message Ido_Fisher_2469 ip co il would like do hawa a video and voice Conversation with you Oo you want To Accept Atel or Decline AID the invitation Messages thot hare been sent and received pr Latt message received an 26 07 2006 at 15 27 4 Participants must accept the invitation to join the video conference 1 20 Polycom Microsoft User s Guide 5 Once the invitation is accepted and the participant joins the conference the video is displayed in the Windows Messenger window according to the selected conference layout Ido_Fisher_2469 ip co il Conversation File Edt Actions Tools Help e IET Parlicipants 2 Ido Fisher I Ida_Fisher_2469 p co i Instant Message Q Ido_Fisher_2469 ip co il would like to have a video and voice conversation with you Do you want to Accept Alt C or Decline Alt D tha invitation You have accepted the request from
17. video and voice conversation Please wait fora response or Cancel Alt Q the pending invitation MRO has accepted your requestto have a video and voice conversation MRO1 id Satch video E Stop wf Show Ful Screen video f Ge fa Save As am Send The video layout displayed in the Office Communicator window depends on the Meeting Room video settings The conference video layout can be changed via Click amp View a feature of using Polycom endpoints and the MGC MCU using the appropriate DTMF code Joining the Ongoing Conference Other Windows Messenger or Office Communicator users can join the conference by selecting the same Meeting Room from the Contact Buddy list provided the Meeting Room was added to their contact buddy list Other non Windows Messenger or Office Communicator users can join the conference Participants using an ISDN connection dial the conference dial in number as allocated to the Meeting Room when it was created Polycom Microsoft User s Guide When using Office Communicator that supports the use of DTMF codes a conference password can be implemented as a security measure Office Communicator users joining the conference enter the conference password using the keypad from the Audio Controls pane In addition the conference video layout can be changed via Click amp View a feature of using Polycom endpoints and the MGC MCU Participants using an H 323 connection
18. Actions click More and then click Join an Existing Conference E Microsoft Office Communicator Connect Contacts View Actions Help varda Send an Instant Message Online Call Someone 10l x Send E Mail eee Schedule a Conference o tarta Video Conversation Audio and video Tuning Wizard Send a File Stark Microsoft Othice Live Meeting Options All Contacts 12 45 asher Ala a Start a New Conference O ataraz Away Join an Existing Conference o conf Online 001 Online 2 Inthe Enter Conference Information dialog box enter the conference name in the format name domain conference entry password participant passcode and chairperson password Leader passcode optional Enter Conference Information i x To join a conference vou must First provide the conference information IF you do not know this information contact the organizer Enter the conference address medzmip co il Enter the participant passcode 5678 IF vou are the leader enter the leader passcode cei 1 27 Microsoft Polycom Meeting Scenarios 3 The user gets an invitation in his Conversation window with the conference details Conversation aca File Edit Actions Tools Help e nh gt ae LA dns y aj Participants 1 P Amihay Fuxbruner Instant Message s Joining the conference with f
19. Ida_Fisher_ 2469 ip co ilta have a video and voice conversation Ido Fisher LU Switch Video Stop Show Ful Screen Yideo Audio Controls The ongoing video conference is also added to the list of On Going Conferences in the MGC Manager application 1 21 Microsoft Polycom Meeting Scenarios Office Communicator New Multipoint Conferencing Scenarios Based on SIP CX Protocol This section describes Office Communicator New Multipoint Conferencing Scenarios Based on Microsoft SIP CX conference control capabilities SIP CX protocol enables Office Communicator users complete conference control from within the Office Communicator client monitor their ongoing conference invite others to join their conference and schedule a conference It also enables users to select the conferencing device with which to join the conference Office Communicator phone video conferencing system or a mobile 3G videophone Starting a New Conference Directly from within Office Communicator To start a new audio or video conference 1 In the Office Communicator click Actions gt More gt Start a New Conference 01x Connect Contacts View Actions Help 5 varda ip co il v Send an Instant Message Status unknown Call Someone Send E Mail Schedule a Conference More nter name or nu Start Sharing Contacts Start a Video Conversation 4udio and Video Tuning Wizard Al
20. Policy window double click the Limit bandwidth for audio and video calls entry 1o x File Action View Help e 00582 Local Computer Policy E Fs Computer Configuration amp Microsoft Office Communicator Feature Policies H Software Settings Select an item to view its description Setting al 3 Windows Settings EN Help Menu E a Administrative Templates S Tab URL j Disable Live Meeting Integration Printers En Block IMs From Federated Contacts Windows Components i Set Maximum Allowed Number of Contacts E amp Launch Microsoft Office Communicator Tour C Microsoft Office Communicator Policy Se i Sl Require logon credentials En llow additional server DNS names fem EMlicrosoft Office Communicator Feal 2 88 User Configuration 3 Software Settings Specify encryption For computer to computer audio and 23 Windows Settings Si Configure SIP Security Mode H E Administrative Templates En Enable UPNP El Allow storage of user passwords E cne ansnart and serve Specify dynamic port ranges j Disable Certificate Revokation List Checking En Allow Microsoft Office Communicator to transfer unencr En Disable Emoticons in Instant Messages j Warning Text j Address Book URL Fallback logic El Address Book Server Inside URL j Address Book Server Outside URL El ar DA Extended Polycom Microsoft User s Guide In the Limit b
21. andwidth for audio and video calls Properties dialog box click Enabled In the Maximum bandwidth box enter the maximum bandwidth that can be allocated to a video call Limit bandwidth for audio and video calls Properties 222 Ax Setting Explain a Limit bandwidth for audio and video calls Not Configured i Enabled Disabled e Maximum bandwidth 384000 Previous Setting Next Setting caca mo For example to limit the bandwidth to 384 Kbps enter 384000 Click OK Close the Group Policy window without saving click NO when prompted A 9 Appendix A Multipoint Conferencing Settings Modifying Windows Hosts List to Include the LCS This procedure is required to enable data transfer between your computer and the LCS To define the LCS as a local host 1 Using Windows Explorer browse to the following folder C WINDOWS system32 drivers etc or in the Address box enter Yowindir system32 drivers etc 2 Double click the Hosts file and select the Notepad application to display its contents Mi C WINDOWS system32 driversetc F iol xj File Edit View Favorites Tools Help A back X wi y Search gt Folders EJES gt 1 E Address C 1WINDOWSisystem321driversletc b Go Folders x Name Size Type Date Modified CatRoot2 a File 11 8 2005 4 48 PM Com SAM File 8 4 2004
22. annncnnns 1 13 Escalating Windows Messenger or Office Communicator IM Multiparty Session to an Audio Video Conference 1 15 Office Communicator New Multipoint Conferencing Scenarios Based Oro OE O O ate rr ner rnemn Ta cre ey eran RT 1 22 Starting a New Conference Directly from within Office COTON ATON pesao 1 22 An Office Communicator User Invites another Office Communicator Contact to the Conference ccccccececeeceeaeeess 1 25 An Office Communicator User Joins an Existing Conference 1 27 An Office Communicator User Dials out to another Office COmuanicto US enana 1 29 Adding Audio Video to an Office Communicator Multiparty IM SLO rip 1 31 Scheduling a Meeting Office Communicator Outlook Inter Oa E E dead 1 34 Starting a Data Sharing Session eesseesesessesrersrsressesresresresresresresresese 1 36 Conference Control via Office Communicator SIP CX Protocol 1 39 Appendix A Multipoint Conferencing Settings A 1 Enabling Office Communicator Conferencing Features A 2 Enabling Direct Conferencing from within Office Communicator OVE VV OS srs eer oo Pu S EE E A 2 Enabling video calls with Office Communicator ee A 6 Enabling data sharing with Office Communicator 0 A 7 Bandwidth Allocation Modification ooconccnicnncnconononcononinnonananinnons A 8 Modifying Windows Hosts List to Include the LCS ssassn A 10 Signing in Windows Messenger and Office Communi
23. cator Clients to the Live Communications Server iria A 12 Office Communicator Configuration sesser A 12 Windows Messenger Configuration ccoconccnncconnnonnnnnnnonanancnnnonns A 15 Defining the Conferencing Properties in your Office Communicator dida A 17 Adding a Meeting Room or an Entry Queue to the Buddy List odian ida A 19 Adding Endpoints to Office Communicator and Windows Messenger Buddy List id A 23 Microsoft Polycom Meeting Scenarios Microsoft Polycom integrated solution offers high quality point to point and multipoint voice and video conferencing calls in any combination across communication devices applications and services This solution empowers users to connect and share information in real time regardless of type of call Polycom enhances Microsoft s environment by e enabling Polycom endpoints VSX and PVX to be added to Office Communicator and Windows Messenger buddy list e bridging between Microsoft SIP only environment and legacy ISDN PSTN and H 323 endpoints e displaying the user endpoint presence in the buddy list e starting a point to point or multipoint meeting directly from Polycom endpoints Office Communicator and Windows Messenger In the Microsoft Polycom environment two arrays of meeting scenarios are available Those intended for Windows Messenger and Office Communicator that do not leverage and are not based on SIP CX conferencing and those intended for Office Communicator and
24. dio Video to an Office Communicator Multiparty IM Session In this scenario the a multiparty IM session is escalated into an audio video conference on a Polycom MGC unit from the Office Communicator toolbar To escalate an Office Communicator multiparty IM Session to an audio video multipoint conference 1 While a multiparty IM session is running in Office Communicator on the toolbar click the Conference button Y atara atara2 Conversation File Edit Actions Tools Help Ss E Au QS Participants 3 yi atara ataraz Instant Message y1 10 32 IM 3 parties atara has been added to the instant message conversation satara has been added to the instant message conwersation A Fort gt fal Save As gt 1 31 Microsoft Polycom Meeting Scenarios The Join the Conference dialog box opens in the Conversation window Select the number where the conferencing service can cal you far this conference and then click Go TF yau want to dial in diractly click I Will Cal In The IM session organizer can select specify a callback number address to be used by the system or selects Computer to use the audio video device used by Office Communicator itself The IM session organizer can select any other SIP ISDN PSTN H 323 device to be called back by the MGC Click the Go button A SIP REFER request is sent to the conferencing server MGC with the user s callback address
25. erence LJ Properties E 6 You have joined the conference Block AFont Gy fy Save As Conference Controls A Appendix A Multipoint Conferencing Settings This appendix describes the configuration procedures required to enable multipoint conferencing with Office Communicator and Windows Messenger clients Several procedures are required by Office Communicator users only to enable direct conferencing monitoring and control capabilities and conference scheduling from within Office Communicator e Enabling the direct conferencing from within Office Communicator e Enabling video calls with Office Communicator e Enabling data sharing with Office Communicator e Optional Limiting the bandwidth allocated to the audio video connection to a conference via Office Communicator e Modifying Windows Hosts list to include the LCS e Signing in Office Communicator and Windows Messenger clients with the Live Communications Server e Defining the conference properties in the participant s Office Communicator client To enable conference access via Entry Queue even if using the SIP CX component and to add legacy endpoints to the buddy list the following procedures must be performed from the Windows Messenger or Office Communicator client e Adding a Meeting Room or Entry Queue to the Buddy Contacts list e Adding endpoints to Office Communicator and Windows Messenger Buddy Contacts list Appendix A Multipoint Conferencin
26. features is displayed in the right pane Polycom Microsoft User s Guide 11 In the Feature Policies Settings list double click Enable Conferencing Ta Consolen as Fie Action view Favorites om eB Window Help mm Console Root Local Computer Policy Computer Configuration Administrative Templates Microsoft Office Communicator Policy Console Root Bs Local Computer Policy a Computer Configuration 1 19 Software Settings a 3 Windows Settings E C Administrative Templates H E System H E Network 19 Printers H E Windows Components Microsoft Office Communicator Policy Setti Ey Microsoft Office Communicator Featur H System H Network 23 Printers H E Windows Components Microsoft Office Communicator Policy Setti E T User Configuration H E Software Settings H E Windows Settings H E Administrative Templates Y Microsoft Office Communicator Feature Policies Setting a Sl Prevent users From running Microsoft Office Comrr En Prevent video calls c Preve ompouter to Como Enables users of Microsoft Office q f Enable Conferencing Communicator to initiate and z we D participate in audio conferences using ol fietransfer a third party audio conferencing Prevent users from saving instant messages service In addition this policy enables users of Microsoft Office Prevent collaboration features Communicator to initiate and En Specify instrumentation participate in audio video confe
27. g Settings Enabling Office Communicator Conferencing Features This procedure is required only when using Office Communicator conferencing features to start join or control a multipoint audio and video conference directly from within Office Communicator This section describes enabling the following features Enabling direct conferencing from within Office Communicator Enabling video calls with Office Communicator Enabling data sharing with Office Communicator Optional Limiting the bandwidth allocated to the audio video connection to a conference via Office Communicator Enabling Direct Conferencing from within Office Communicator in Windows This procedure consists of two stages Copying the appropriate Communicator file to the required Windows directory Enabling the conferencing feature in Windows To enable conferencing from within Office Communicator 1 2 Close and exit your Office Communicator client Copy the file communicator adm received with Office Communicator installation from the application folder to CA WINDOWS inf directory note that inf is a hidden directory Click Start gt Run In the Run dialog box enter gpedit msc Group Policy edit The Group Policy window opens In the Local Computer Policy tree expand the Computer Configuration tree Polycom Microsoft User s Guide 6 Right click the Administrative Templates and then select Add 7 Remove Templates Va Group Policy
28. he Contacts menu click Add a Contact 01 xi Connect Contacts View Actions Help Adda Contact Delete a Contact View a Contact s Properties Create New Group Rename Group Delete Group All Contacts 1 3 Eyal Nir Away video Meeting Offline gt Voice Meeting Offline Click a contact to view more information Y Call Details Actions The Add a Contact wizard opens A 19 Appendix A Multipoint Conferencing Settings 2 Select the option to add the contact by e mail address and click Next Add a Contact 3 Enter the Meeting Room Entry Queue e mail address or use the Search option and then click Next Add a Contact ISH A confirmation message is displayed 4 Click Finish The name of the Meeting Room or Entry Queue appears in the Office Communicator Contact list A 20 Polycom Microsoft User s Guide Windows Messenger To add the Meeting Room or Entry Queue as a Contact in the Windows Messenger buddy list Once the Meeting Room is defined it can be added to the buddy list of all Windows Messenger users in the organization 1 On the Tools menu click Add a Contact The Add a Contact wizard opens 2 Select the option to add a contact by e mail address or use the Search option and then click Next Add a Contact J I Windows AS Messenger How do you want to add a contact O Search for a contact A 21 Ap
29. hen click Next A confirmation message is displayed 4 Click Finish to complete this procedure and exit the wizard or click Next to add additional endpoints The name of the endpoint appears in the Office Communicator Buddy list Windows Messenger To add the endpoint as a Contact in Windows the Messenger buddy list 1 Onthe Tools menu click Add a Contact The Add a contact wizard opens 2 Select the option to add a contact by E mail address or use the Search option and then click Next 3 Make sure that the selected service is SIP and enter the endpoint s SIP address The name of the endpoint appears in the Windows Messenger Buddy list A 23 Appendix A Multipoint Conferencing Settings A 24
30. hich method should be used to configure pour connection to a communications service C Automatic configuration Server name or F address i 2 16 74 98 Connect using oo TLS C UDF 7 In Server name or IP address box enter the IP address of the LCS server Server B in the configuration 8 Inthe Connect using section select TCP as the protocol to use for the connection 9 Click OK to complete the configuration Windows Messenger can now be used to communicate between clients A 16 Polycom Microsoft User s Guide Defining the Conferencing Properties in your Office Communicator The properties defined here are based on the Meeting Room properties created by the system administrator in the MGC Manager These parameters enable you to automatically start and join your conference from Office Communicator Before proceeding make sure that you have set the following parameters e Conference name or Numeric ID e Leader chairperson password e Participant code conference entry password e Domain Optional parameters if the conferencing server MCU is connected to PSTN ISDN lines e Toll dial in number assigned to the conference e Toll free number assigned to the conference To define your conference properties 1 In Office Communicator in the Actions menu click Options 2 Inthe Options dialog box click the Accounts tab Option TOD x Personal General Instant Messages Alerts Permissions
31. icator client 6 Select specify a callback number address to be used by the system or selects Computer to use the endpoint connected to the user s Office Communicator client 1 33 Microsoft Polycom Meeting Scenarios Scheduling a Meeting Office Communicator Outlook Integration Office Communicator users can schedule conferences using Outlook from their Office Communicator client To schedule a conference 1 In Office Communicator on the Actions menu click Schedule a Conference E Microsoft Office Communicator Ioj xj Connect Contacts View Actions Help D varda ip co il Send an Instant Message Status unknown Call Someone gt Send E Mail Schedule a Conference More F Contacts Audio and video Tuning Wizard All Contacts 2 13 Options oO lab01 Away O labo Away 7 a E o avishay Offline SL gt conf Offline i gt dan Offline F D EGO Offline E L eyal nir Offline LD guy offline 0 Ido Fisher Offline e E y Sri dii labo Away 1 labO1 ip ca il e tz Call E Details Actions 1 34 2 Polycom Microsoft User s Guide The Outlook New Meeting Request window opens with the meeting organizer s conference information taken from the conference parameters configured in the Office Communicator Options Accounts For detailed description see Defining the Conferencing Properties in your Office Communicator on page A 17 E Untitled Meeting E loj
32. l Contacts 2 13 Options Send a File Start Microsoft Office live Meeting O labor a Start a New Conference O laboz Away Join an Existing Conference gt avishay Offline l L conf2 Offline 7 2 dan Offline LD EQO Offline gt eval nir Offline a LI guy Offline Ido Fisher Offline re smailalo lim O lab01 Away lab01Wip co il E Details Actions 1 22 Polycom Microsoft User s Guide The Join the Conference dialog box opens with the indication Connecting to the conference Once the connection to the conference is established you are requested to select where the conferencing service will call you back to connect you to the conference Select the callback number address to be used by the MGC Join the Conference Select the number where the conferencing service can call you For this conference and then click Go IF you want Eo dial in directly click Twill Call In Call me back at 1972 0 7663851 e Select one of the following options A predefined E 164 number Computer to specify the Office Communicator client Other Address to specify any SIP URL a Ifyou select Other Address the New Address dialog box opens Join the Conference r Mew Address For this conference In Enter the device address below for example someone microsoft com Address sip davidd lcs2005 co if ok Cancel Help Answer Close Help b Enter the SIP
33. ls Properties dialog box click the Disabled button Prevent video calls Properties ajx Setting Explain Cal Prevent video calls Not Configured Disabled Supported on At least Microsoft Windows lt P Previous Setting Next Setting caca mo 15 Click OK The system returns to the Group Policy window Polycom Microsoft User s Guide Enabling data sharing with Office Communicator 16 In the Group Policy window in the features list displayed in the right pane double click the Prevent collaboration features option 17 In the Prevent collaboration features properties dialog box click the Disabled button Prevent collaboration features Properties G x Setting Explain En Prevent collaboration features i Not Configured Enabled i Disabled Previous Setting Next Setting caca mo 18 Click OK The system returns to the Group Policy window 19 If you do not need to modify the bandwidth allocation close the Group Policy window 20 Click No when prompted if you wish to save the changes Appendix A Multipoint Conferencing Settings Bandwidth Allocation Modification A 8 This procedure is optional and is required only if you need to change the default bandwidth allocated by Office Communicator default allocation is 1 MB per second for audio and video calls To modify the Bandwidth allocated to Office Communicator audio and video calls In the Group
34. ollowing options Conference Address sip lcs2005 co il Participant passcode Toll Free grull Toll null To rejoin the conference if you get disconnected click Join Altr J o Warming This conference is being recorded The user can join the conference with their preferred media either by dialing in using the displayed conference SIP URI or select specify a callback number address in the displayed Join the Conference dialog Join the Conference Select the number where the conferencing service can call wou For this conference and then click Go IF you want to dial in directly click 1 Will Call In Call me back ati 972 9 7663051 v Stop Lwil calin J Ansvier 1 28 Polycom Microsoft User s Guide An Office Communicator User Dials out to another Office Communicator User Office Communicator users can specify and add a new participant to their ongoing conference The invitee MUST be on the user s Office Communicator contact list but can be offline or can be away and the connection can be done to the user s media device such as cellular phone laptop telephone etc To dial out to another Office Communicator user 1 2 3 Start a new conference Add a participant that is away or offline to the conference In the Office Communicator Contacts list right click the contact to call click Call via Conferencing Service and then click Other MEL e LU i ta A Participants 3 1123 Invi
35. omatically dials out to the predefined participants and connects them to the conference Once dial out is attempted by the MCU the INVITE request will be routed to each participant s UA assuming participant s UA is registered with the LCS at that time For a detailed description of the conference definition see the MGC Manager User s Guide Volume I Chapter 4 To define a SIP participant 1 2 V Save Participant Identification Advanced Name Default Participant User Identifier String sent to Recording system ee A AK Connection Type Interface Type sip y Participant IP Signaling Port 0 0 0 0 5060 SIP Address Address Type SIP URI z S Defined 1 User Defined 2 l User Defined 3 User Defined 4 Broadcasting Yolume 5 Listening Wolume 5 I Audio Only M YIP Cancel Help In the Conference or Reservation Properties dialog box click the Participants tab In the Participants tab click the New button to define a new participant The Participant Properties Identification dialog box opens Microsoft Polycom Meeting Scenarios 1 14 3 Define the following parameters a Name Enter the participant name b Connection Type Select Dial Out c Interface Type Select SIP d SIP Address Enter the participant address in the format user name domain Do not use spaces or special characters such as commas quotation marks inverted tags and so for
36. ows Messenger buddy list right click the Meeting Room name and then click Start a Video Conversation Windows Messenger Ea Ex 3 erez avraham Online Click here to join the Customer Experience Improvement Program A All Contacts 1 2 A Jim Haferd Offline 2 Send an Instant Message Start a Voice Conversation Start a Video Conversation Send a File or Photo Send E mail vmr lcs2005 com Ask for Remote Assistance Start Application Sharing Start Whiteboard Block Delete Contact Properties Add a Contact Send an Instant Message 34 Send a File or Photo Start a Voice Conversation AS Start a Video Conversation More 1 3 Microsoft Polycom Meeting Scenarios 1 4 The video is displayed in the Windows Messenger window conf4 Conversation A conf4 would like to have a video conversation with you Do you want to Accept Alt T or Decline Alt D the invitation conversation 48 The video conversation with conf4 has ended Y conf4 would like to have a video and voice conversation with you Do you want to Accept Alt T or Decline Alt D the invitation 48 You have accepted the request from conf4 to have a video and voice conversation beck A Fork 3 Emoticons Since Windows Messenger does not support DTMF codes conference password as a security measure cannot be implemented and the video layout cannot be changed via Click amp View a feature of using Polycom end
37. pendix A Multipoint Conferencing Settings 3 Make sure that the selected service is SIP and enter the Meeting Room Entry Queue SIP address Add a Contact DCHA Windows a Messenger What service does your contact use SIP Communications Service Please type your contact s SIP Communications Service address Salesweekly Berez conl Example someone example com lt Back Finish Cancel The name of the Meeting Room or Entry Queue appears in the Windows Messenger Buddy list Windows Messenger COX 3 X Pl Onine Click here to join the Customer Experience Improvement Program Desktop Camera Ready 3 Send a File or Photo Start a Voice Conversation amp Start a Video Conversation More A 22 Polycom Microsoft User s Guide Adding Endpoints to Office Communicator and Windows Messenger Buddy Lists Once the endpoint is registered with LCS you can add it to the buddy list of Windows Messenger and Office Communicator For a detailed description of endpoint configuration and the creation of its user account in the LCS see Chapter 2 Endpoint Settings on page 2 36 Office Communicator To add the endpoint as a Contact in the Office Communicator buddy list 1 Onthe Contacts menu click Add a Contact The Add a Contact wizard opens 2 Select the option to add the contact by e mail address and click Next 3 Enter the endpoint s e mail address or use the Search option and t
38. point Conferencing Settings 7 In Server name or IP address field enter the IP address of the LCS server 8 Inthe Connect using box select TCP as the protocol to use for the connection 9 Click OK 10 Click OK to exit the Options dialog box A 14 Polycom Microsoft User s Guide Windows Messenger Configuration To configure the connection parameters 1 Open Windows Messenger 2 Onthe Tools menu click Options 3 Click the Accounts tab 4 In the Options Accounts dialog box in the SIP Communications Service Account section make sure that the My contacts include users of a SIP Communication Service check box is selected Options ee xi Personal Phone Preferences Privacy Accounts Connection WET Passport Account gt Hot Signed In At My contacts include users of MET Messenger Service SIP Communications Service 4ccount Signed In 3 e My contacts include users of a SIP Communications Service Sign in name uri Ics polycomwebofficebeta Advanced Exchange Account Mot Signed In 3 My contacts include users of Exchange Instant Messaging TEIE bil Signin name Advanced OF Cancel Help 5 Click the Advanced button A 15 Appendix A Multipoint Conferencing Settings 6 Inthe SIP Communications Service Connection Configuration dialog box click Configure settings SIP Communications Service Connection Configurati X Select w
39. points and the MGC MCU The Meeting Room is activated and you are added to the Meeting Room as the first participant The video layout displayed in the Windows Messenger window depends on the Meeting Room video settings Polycom Microsoft User s Guide To start a video conference using the Meeting Room in Office Communicator 1 In Office Communicator buddy list select the Meeting Room for example MRO1 and then click Call Microsoft Office Communicator E a ol xi Connect Contacts Wiew Actions Help D Ido Fisher Online Online mos Online meros Online O mos cal Details Actions gt oir Rd 2 The Conversation window opens 2 Click the Start a video conversation icon to activate and join the conference ee MRO1 Convers ak Start a video conversation A Px na als its 2 e Ido Fisher 2 MPO1 Instant Message wr fal Seve As 1 5 Microsoft Polycom Meeting Scenarios 1 6 The Meeting Room is activated and you are added to the Meeting Room as the first participant If a conference password is implemented as a security measure you must enter the appropriate conference password to enter the conference using the Office Communicator keypad selected from the Audio Controls pane e MARN FCanversatinn Fila Edt Actions Tools Help mrg E ae Participants 2 o Ido Fisher reo instant Message You have invited MADI ta a
40. r tequestto have a video and voice conversation ECOL na Y Switch Video Bl Stop gf Show Full Screen Video NUS Er sms reese Audio Controls 1 9 Microsoft Polycom Meeting Scenarios 4 On the keypad enter the target conference ID followed by the pound key Teh bese en Fhe Tial Ped Fe ener n maia vst Lhe plist c You are moved to the conference Joining the Ongoing Conference Other Office Communicator users can join the conference by connecting to the Entry Queue and entering the target conference ID as described in steps 1 4 Other non Office Communicator users can join the conference via the Entry Queue Participants using ISDN connection dial the Entry Queue dial in number Participants using H 323 connection dial a string composed of the IP Network Service Prefix and the Entry Queue numeric ID Once connected to the Entry Queue they are routed to their target conference according to the conference ID they enter using DTMF codes Polycom Microsoft User s Guide MGC Manager Monitoring The active Entry Queue and Meeting Room are displayed in the MGC Manager in the On Going Conferences list MEF Manager fFR STON 71 007 Ble Edt View Template DataBase Directory Gptiors Window Help Field 211 Agd 3 Agd 4 Held E Agd 6 Aedd 7 a EQOi1e7 10 e Connected idot lip coil On Gong Conferencest2 bem EQD1IK16F E MICU Corfiguration Agd
41. rence is active s asher has joined the conference Y Switch video a Stop amp You have joined the conference E show Full Screen Video A Font Q al Save As v Conference Controls Send Controls available to the meeting organizer Self Mute Unmute Leave conference Lock conference Mute Unmute all but me Terminate the conference Change self broadcasting and listening volumes Participant that is not the meeting organizer can mute or unmute the endpoint and change the self broadcasting and listening volumes 1 39 Microsoft Polycom Meeting Scenarios 1 40 In addition using the participant menu the meeting organizer can Mute Unmute a participant Remove participant from the conference Play recorded announcement Send a file or e mail to the participant gt asher Conversation 101 x File Edit Actions Tools Help amp m3 50008 Participants 2 o Yarda Instant Message O O O 2 You have accepted the invitation from asher to a Q conference i amp Joining the conference with following options Conference Address sip pramr dip co il Remove From Conference Participant passcode 1234 Mute Toll Free null 7 Toll null Play Recorded Announcement To rejoin the conference if you get disconnected click Join Alt J vy Send a File EEN a6 This conference is active l J Send E Mail 26 asher has joined the conf
42. rences y via connecting to an MCU deployed en Prevent Ink in instant messages En Permit hyperlinks in instant messages Sl Disable Calendar Presence internally within a company En Enable Phone Control En Disable Presence Note i Disable Call Presence i Allow Remote Assistance Heln Meni Enable Conferencing Display Properties Description This policy is disabled by default When this policy is disabled users will not be able to start join or schedule a conference from Communicator All entry points from the contact list and conversation window will be hidden from the user In addition users will Extended Pa N Extended A standard J A A O O The Enable Conferencing Properties dialog box opens 12 Click Enabled and OK Enable Conferencing Properties Setting Explain Ei Enable Conferencing Not Configured f Enabled Disabled Previous Setting Next Setting Cancel Apply Appendix A Multipoint Conferencing Settings The system returns to the Group Policy window At this point you can either close the Group Policy window or you can modify the bandwidth allocated to video conferencing optional and not required if using Office Communicator default allocation 5 Enabling video calls with Office Communicator 13 In the Group Policy window in the features list displayed on the right pane double click the Prevent video calls option 14 In the Prevent video cal
43. rosoft Polycom Meeting Scenarios The Sharing dialog box opens lolx Share Programs Select an item to share with other people in the meeting and then click Share Es Adobe FrameMaker P P a MSN Messenger ZE MGC Manager VERSION 7 Wrstiare 24 Comments Summarize 5 12 Microsoft Office Communic TEA eo Be el dete awe Weer amt wc Wwe Cae im Set E ae Bh Ea Wrshare All F Share in true color Control Click to allow other people to control your shared programe or desktop Allow Eontral Automatically accept requests for control Do not disturb with requests for contral right now 4 Click the application you want to share and click the Share button The Application opens on the computers of all meeting participants 1 38 Polycom Microsoft User s Guide Conference Control via Office Communicator SIP CX Protocol Once the conference has started the meeting organizer can perform various operations using the Office Communicator controls Y asher Conversation File Edit Actions Tools Help O x amp 132 0 4B Participants 2 Yarda O asher Instant Message You have accepted the invitation from ashertoa _ conference 2 Joining the conference with following options Conference Address sip pramr dip co il Participant passcode 1234 Toll Free null Toll null To rejoin the conference if you get disconnected click Join fAlt J s This confe
44. s ne Microphone sae eee WU i Connection established The ongoing video conference is also added to the list of On Going Conferences in the MGC Manager application F E MCU Configuration f te On Going Conferences 2 ier 6741 m A sarit_001 gt 6 sip 000 P EE ia con On Going Gateway Sessions 0 E Participants Queue Th BE Reservations 0 FH p Meeting Rooms amp Entry Queuest3 1 17 Microsoft Polycom Meeting Scenarios Office Communicator To add Audio and Video to an Office Communicator session 1 2 Start an Office Communicator session by inviting the required buddies from the list Add the Ad hoc Entry Queue from the buddy list a Click the Invite someone to join this conversation icon T cyal nir My Room Conversation E Inte someone ta joln the conversation CUERE 2 Ido Fisher H eval nir E ray Room InmsLdnl less de Ido Fisher 15 21 Hi Whe Room has been added to ihe instant message Conversation Ido Fisher 15 24 Lan we start a video session Are kasa Polycom Microsoft User s Guide b Inthe Invite someone to join this conversation window select the name of the ad hoc Entry Queue Invite Somenne En doin This Conversation E i Select a contact or type a name to find and then A cick OK Lontacts O atara Aar Add Hor EQ Online e Ega addhacEQmip co i amo eva Mnire moi Onine 2 mroz gnine E mros Onire
45. t small and easy to manage while with Meeting Rooms it requires each Meeting Room to be defined and added to the contacts list resulting in a long list The Entry Queue is created and added to the buddy list of Office Communicator The target conferences Meeting Rooms are also created in the MGC Manager application This is the recommended meeting scenario To start a video conference using the Meeting Room in Office Communicator 1 In Office Communicator in the buddy list select the Entry Queue and then click Call or double click the Entry Queue entry EXP ola Connect Contacts Mioa Actions Help IdoFisher oo ha meeting E Contacts Polycom Microsoft User s Guide The Conversation window opens Click the Start a video conversation icon to activate and join the conference EQU Conversation Ble Edt Artions Tools Help f NA Stet a idea conversation i ParLitipanls 2 Ido Fisher Eqo Instant Message i A Font hey ed save as Once connected to the Entry Queue the IVR system prompts you for the target conference ID Click the keypad icon in the Office Communicator Audio Controls pane FELUL Lonversation Fie Edit Actie Tods Help o amp mgo os Participants 2 ido Fisher E001 instant Message You have invited EQ01 to avideo and voice carversation Please wait lora response or Cancel Alt C the pending invitation 2 EQD has accepted you
46. te to New Conversation Q y e Invite to Conference a gt oO TT Remove from This Conversation paa UN Ce Send E Mail Properties Odd to Contact List Block m Conference Controls 1 29 Microsoft Polycom Meeting Scenarios The New Phone Number dialog box opens Wew Phone Number Enter the phone number below For international numbers clude al necessary country and regon codes The MGC system supports the use of a dial plan for parsing and interpreting a received number as an H 323 alias SIP URI or ISDN number to be used accordingly by the MGC system for initiating a callback to that device The E 164 number no SIP URI is converted into a SIP URI by Office Communicator inserted into the Refer To field and sent in the REFER transaction to the MGC system For example the user enters 1234567 The Refer To field sent by Office Communicator to the MGC will have sip 12345670domain user phone Now the MGC unit can use the dial plan as defined in system cfg to parse and interpret the 1234567 string and initiate a corresponding H 323 SIP ISDN or PSTN dial out The REFER request sent to MGC contains a ms associated sip url field that includes the invitee s URI The MGC system can use this information to identify the name of the new participants in notifications it sends to Office Communicator conference watchers Polycom Microsoft User s Guide Adding Au
47. th either in the user name or in the domain part e Address Type Select SIP URI f Click OK to close the dialog box and return to the conference Properties dialog box 4 Complete the conference definition and click OK Joining the Conference Once the conference is activated the MCU calls the defined participants Office Communicator and Windows Messenger users must accept the invitation sent from the video conference to join the conference conf4 shown in the example below is the name of the conference running on the MCU m cont4 Conversation File Edit wiew Actions Help conF4 Conversation To conf4 conktm syt co il gt A Never give out your password or credit card number in an instant message conversation E conf4 would like to have a video and voice conversation with you Do you want to Accept AIT or Decline AltHD the invitation Block A Font 45 Emoticons KEk Invite Someone to this Conversation ig Send a File or Photo Start Remote E Assistance Start Application Sharing Start Whiteboard Last message received on 07 09 2004 at 14 09 war Polycom Microsoft User s Guide Escalating Windows Messenger or Office Communicator IM Multiparty Session to an Audio Video Conference When you invite several buddies to a Windows Messenger or Office Communicator IM session you can add audio and video to the conference after it has started provided that the other participants ha
48. the conference ifyou get disconnected click Join LA oo Warning This conference is being recorded 6 YOu have joined the conference 1 25 Microsoft Polycom Meeting Scenarios 1 26 2 Select the contact to be invited to your conference from the contacts list or enter the contact name to find Invite 5omeone to Join This Conversation X L Select a contact or type a name to find and then click Ok Si Enter name or number Contacts o conf Online O Ido Fisher Away oO labo Away O labo Away O maayan Away orip Away O sip4 Away 2 We Away atara2 Offline Li avishay Offline gt chuck Offline L conf Offline dan Offline D EQO Offline gt eval nit Offline Li guy Offline gt IdoPYx Offline OK Cancel An invitation is sent from the inviter to the invitee s Office Communicator UA with the conference details which are displayed in the invitee s Office Communicator client 3 The invitee must accept the invitation to become a conference watcher controller and may select dialing in or call back as described for Starting a New Conference Directly from within Office Communicator on page 1 22 Polycom Microsoft User s Guide An Office Communicator User Joins an Existing Conference An Office Communicator user can select to join someone else s conference by specifying the conference details name and password To Join an existing conference 1 In Office Communicator click
49. ve video capabilities These can be done in one of the following methods Defining an Ad hoc Entry Queue see Chapter 2 Procedure 8 Defining Additional Conferencing Components in the MGC Environment on page 2 27 and registering this Entry Queue with the LCS so it will appear in the buddy list see Chapter 1 Multipoint Conferencing Scenarios on page 1 3 Using Office Communicator native conferencing capabilities using the new conference icon no need to add the MGC Entry Queue to the Contacts list Windows Messenger To add Audio and Video to a Windows Messenger session 1 Start a Windows Messenger session by inviting the required buddies from the list gt sip2osvt co il Conversation File Edit View Actions Help Never give out your password or credit card number in an instant message conversation Sarit Moshe says this Conwersatior Hello 4 Send a File or Photo sip2 svt co il says Start Remote Hi Sarit assistance Start Application Sharing Start Whiteboard Block A Font g8 Emoticons Last message received on 07 09 2004 at 14 52 Microsoft Polycom Meeting Scenarios 2 Add anew buddy to the conference selecting the Ad hoc Entry Queue from the buddy list A sip2 svt co il Conversation Fie Edit View Actions Help Never give out your password or c conversation Sarit Moshe says Hello sipatsvt co il says ad hoc video Online Hi Sarit X confi Online
50. x Fie Edit View Insert Format Tools Actions Help isend c O LW By O Recurrence 3 Cancel Invitation 9 Y 510 arial 10 B ZU Appointment Scheduling Invitations have not been sent for this meeting Ute Jacobe Mike Jagr Jaromir Jakes Juli Subject sales Location y Label oO None Start time Wed 10 12 2005 x 1 00 PM gt All day event End time wed 10 12 2005 x 1 30 PM xl V Reminder fis minutes x Show time as E Busy y Meeting Workspace This is an online meeting using Microsoft NetMeeting You have been invited to a conference At the time of conference call click the following link to attend Join Conference lf you cannot click the conference link above or it does not work try copying and pasting the link below into your Internet browser conf sip 1007 ip co il conversation id 49D36017 F 1 EF 47F 4 6406 9A407 CEA450A provider ip co il account 1007 participant 5678 toll free 1 800 33333333 toll 617 11111111 If you wish to dial in directly use the following numbers to call the service and then enter the participant code Toll free number 1 800 33333333 Toll International 617 11111111 Participant code 5676 Note If you do not have Microsoft Office Communicator you can join this conference only by dialing in using the numbers above Contacts Categories Private zl
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