User Guide WEB CENTRAL - University of Edinburgh
Contents
1. Joo o 01 o2 RESEARCHLAB Lan o0 o RESEARCHLAB HGH Lou 02 RESEARCHLABSERVICE 0248 RESEARCH LAB SERVICE HIGH 0246 0301 OFFICE CLERICAL OFFICE ADMIN mn OOOO O O OFFICE RESEARCH 0805 OFFICE HON RET VIS OFFICE POSTGRAD 0308 OFFICE HIGH CONFERENCE ROOM STUDY FACILITIES 01 02 POSTGRAD FACILITIES 01 SPECIAL USE FACILITIES l0500 01 SPECIAL USE FACILITIES HIGH 0506 01 mg BRE FACILITY HIGH 0510 o Jo JJ BRFFACILITY LOW 0515 01 GENERAL USE FACILITY 0600 01 o WORKSHOP Io o0 o CENTRALSSTORAGE 0730 oa 0 BUILDING SERVICE AREA 1200 eo m mM SiS ja m ja m e m eio En Em SENOS ES oao o STUDYFACLITIES ogo o1 0 SWIMMING POOL ow o 0 OTHER ALL PURPOSE os o1 o3 GENERAL USE FACILITIES 0600 o os ASSEMBLY st o EXHIBITION Jm EXHIBITION FOOD FACILITY SERVICE 0635 o BUILDING SERVICE AREA LOCKER AREA 1260 FIRST AID ROOM S 1280 O IO JO JO O a A ja m a A SEMINAR ROOM LABORATORY HIGH CLASS LAB SERVICE CLASS LAB SERVICE HIGH 0216 OPEN LAB COMPUTER LAB 0230 COMPUTER LAB HIGH COMPUTER LAB SERVICE O O e m O O O a ja ja pl pa I O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 34 of 38 dd pore sto sien Jowo por srt sign rc porte OFFIC2. 2 Total 10 15 Assign Room Attribu School P9S Subject Area Code D84 Room Category 02 Room Type 10 End Date Average Area 73 44 14 152 86 15 226 30 Area The bottom right pane view displays the Summary by Category 01 denotes departmental space and 02 denotes the non assignable rooms such as plant rooms WC s corridors stairs etc for that floor Summary by Category Room Total Legend Category Count Di 02 k Total records 2 O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc O The University of Edinburgh Page 22 of 38 Total Area 2 73 44 10 152 86 15 226 30 The top right pane view displays the Workspace Transactions detail for individual rooms Workspace Transactions Assign Room Attribute Building Code 121 School P99 Floor Code 03 Subject Area Code D842 Room Code 3 77 Room Category 02 Employee Name Room Type 10 Start Date 12 12 2013 End Date The main pane view displays the plans and allows you to update the room detail lt lt lt lt lt 27 03 2014 gt gt gt gt gt gt Highlight Rooms for Floor 121 03 Highlights Category Labels Category Border Right mouse click on rooms for additional actions xixa amp jejejejs There are a range of icons along the top of the floor plan view which are as follows ecce ge e 27 03 2014 gt gt gt gt gt gt Highlight Rooms for Floor 124 03 Highli
3. Jean Y Web Central amp W https dann ueebcentralestatez ed acukiarchibuzdsche ARCHIBUS Space Management Click on Space Management to get the following sub menus ARCHIBUS a space Management a Manage Personnel Inventory and Occupancy a Space Reports e space Contact Transactions Drawings and Maps Then click on Space Reports to get the following option of 6 reports EE Web central m amp httos Anwwwebcentral estates ed acuk archibus schermafab co ARCHIBUS a Space Management Gi Manage Personnel Inventory and Occupancy Gi Space Reports O Schools by Subject Area O Schools by College LJ who is in that Building Rooms by Category and Type Room Highlights by Subject Area O Subject Areas per Floor O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 10 of 38 Select the report Schools by Subject Areas Ae Y A Web Central be Di https Annw webcentral estates ed ac uk archibus schema ab core views process navigator navigator details ax jsessionid F68DCED7F5C3251985E5 C di Google P A E M ARCHIBUS z My Home MyFavorits My Jobs MyProfile Sign Out Help space Management Schools by Subject Areas i e Manage Personnel Inventory and Occupancy Subject Units Refresh DOCX XLS TXFR e Space Reports School oni P 189 S 129
4. School Subject Area Code Subject Area Name Highlight Pattern Al Ld Ld Ld Ld OLD OLD 08080 0 30000 PSB D260 INFO SERVICES CORPORATE P5B D261 VICE PRINCIPALS OFFICE P58 D262 SPECIAL PROJECTS P58 D263 UNIVERSITY WEBSITE P58 D264 STRATEGY MANAGEMENT P58 D266 PLANNING amp RESOURCES P58 D267 KNOWLEDGE MANAGEMENT P58 D268 FACILITIES P58 D275 HR PSB D276 FINANCE P5C D355 EDINA AND DATA LIBRARY ff8080 0 30000 PSC D783 EDINA USER SUPPORT ff8080 0 30000 P5C D784 EDINA BIBLIO amp MULTIMEDIA ff8080 0 30000 PSC D785 EDINA LEARNING amp TEACHING ff8080 0 30000 PSC D786 EDINA RESEARCH amp GEODATA ff8080 0 30000 PSC D787 EDINA INFRASTR amp SOFTWARE ff8080 0 30000 PSC D788 EDINA ADMINISTRATION ff8080 0 30000 PSC D890 DATA LIBRARY ff8080 0 30000 PSD D731 DCC ff8080 0 30000 PSF D141 LOTHIAN HEALTH SERV ARCH ff 080 0 30000 PSF D142 MUSEUMS a ff 080 0 30000 PSF D143 MUSICAL INST COLLECTIONS b ff 080 0 30000 PSF D144 SPECIAL COLL AND ARCHIVE c ff 080 0 30000 PSF D147 DIGITAL PROJECTS f ff 080 0 30000 P5F D148 ACQUISITIONS AND METADATA g ff 080 0 30000 PSF D149 LIBRARY DIGITAL DEVELOP h ff 080 0 30000 PSF D150 E RESOURCES i ff 080 0 30000 v PSF D152 LIBRARY INFORMATION SERV j ff 080 0 30000 Schools by College Report Under the Schools by College report 1t shows the College School hierarchy and can be Desktop 0 La aD A 25 03 2014 restricted and data exported under the same processes as li
5. Bookmarks Toolbar gt Contact Recently Bookmarked Recent Taqs Mozilla Firefox EASE login E Of Be Unsorted Bookmarks To access the Web Central system You should see the following page on screen prompting you to enter you given EASE login id and password This password should not under any circumstances be divulged or used by anyone other than the specific person it was created for JS https Auww myed ed ac uk SA News About Studying Research The University of Edinburgh MyEd Portal login Login to MyEd About MyEd MyEd is your PACE gateway to iJ login with 9 Login to MyEd with your EASE Username and Password within and MyEd the University s web portal is beyond the available to applicants students Pd Ws O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 7 of 38 Once you are logged in click on Add Channel from the top right menu tab BAL E My t rm Goa be ei https Annw myed ed ac uk uP ortal render userLayoutRootNode uP e d Google P my Customise Site Map Help Report a Problem Logout The University of Edinburgh Welcome Gillian Search term Searc Today myStuff Admin Finances Research Services myStuff Library Search amp Info Customise Add Channel Page Layout Add Tab To add a channel to this tab Announcements Zu Online Voting His Tani
6. Central User Guide doc The University of Edinburgh Page 36 of 38 Room Room Category Room Type 10 Non Standard Space Non assig tO o 10 ICE CLERICAL Jows o 1 OFFICEADMN Le 10 OFFICERESEARCH mg o Lin OFFCEHONRETVISFLA 0307 o 1 1 OFFICEPOSTGRAD osos o 1 10 OFFICETECHNICAL os o 1 OFFICENONSPECIFIC oso o 10 Lossen Lu o 11 1 OFFICESERVICE 0805 o 1 1 1 CONFERENCEROOM oso 0 0 o 11 STUDYFACILIES oo 10 o SPECIALUSEFACILITIES 0500 jo 1 SPECIAL USE FACILITIES HIGH 0505 o Lin BRFFACILITY HIGE Lu 0200 ENIMMINGPOL Min o 1 11 MEDIAPROD PHOTO Lon o 1 cnc 0540 o Jm BUILDING 0560 o 1 Lounge Lem o 1 1 OTHER ALLPURPOSE os nm GENERAL USE FACILITIES 0600 o Jm ASSEMBLYSERVICE 0615 o 710 EXHIBITION 020 0 0 0 o 11 FOODFACILITYSERVICE 0685 o 1 FOODFACILTYSERV HIGH oe o 1 LOUNGE 0650 o fw RECREATION Lien o 11 WORKSHOP QD o 11 WORKSHOP HIGE 0725 0 o OENTRALSTORARE omo o Jio CENTRALSTORAGE HIGH oam o 10 RESIDENTIAL FACILITIES 090 o wo 3 BEDROM omo O joo 11 10 BEDROOMENSUITE ose o 1 NONASSIGNABLEAREA Jim o mm QIRCULATIONAREA mo O o 1 10 BUILDINGSERVICEAREA 120 o jm CLEANERSSTORE 1210 1220 1230 1240 o 1 SHOWER 12
7. NON ASSIGNABLE ROOM TYPE Room Type describes the type of function that takes place in rooms that are assignable A description of each type of function is given below o or TEACHING 7 0 9 02 RESEARCH 01 JOB OTHER orme o oe SUPPORT SSS ROOM STANDARD All rooms in the University estate are further classified by usage identified by a standard description If further classification is required on the Room Standard for Lab Space please contact the Space Manager Room Room Category Room Type 01 Standard Space able A Standard Description Hierarch fo OLASSROM oun 10 A KK A oao fa A QLASSROMSERVCES omsb_ oao 0 J SEMINARROM Lmm 3 ja SEMINARROOM HIGR Los 0130 oao J 0o 0 TUTORALROM 014 TEACHING LAB 0210 0 TEACHINGLAB HIGH Jeu o0 Z t CLASSTABSERVICE Los o0 olo QLASSLABSERVICE HIG 0216 o0 Im COMPUTERLAB lol o0 t QOOMPUTERLAB HIG Lon o0 o OFFICEACADEMIC 0301 o0 o OFFICE Lou ou o STUDY FACILITIES 0400 o Z o POSTGRAD FACILITIES a O CENTRAL STORAGE O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 33 of 38 q TURN SEDAN lard Descript ierarchy a Im COMPUTERLAB_
8. P51 COMPUTING SERVICES P52 LIBRARY P53 MALTS P54 MIS P57 EDINA AND DATA LIBRARY PSB INFORMATION SERVICES CORP PSC EDINA AND DATA LIBRARY PSD DIGITAL CURATION CENTRE PSE LIBRARY USER SERVICES PSF LIBRARY amp UNIV COLLECTION P5H IT INFRASTRUCTURE P5J APPLICATIONS PSL USER SERVICES DIVISION P62 ESTATES AND BUILDINGS x The same routine is repeated for the Subject Area code selection Subject Area Code 0210 Ee O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 27 of 38 If you also think the room area m2 does not look accurate then you have the following field which allows you to put the correct floor area should you have that information available if you do not but suspect the floor area does not look correct then contact Space management ed ac uk and we will come out and survey the appropriate areas Room Area Manual Entry The Other Information field allows you to type in additional information to assist with the room udpates When you are finished making the updates to that room click on B under Define Locations to save and close that view Define Locations e dr me Room E Save You will repeat the above routine under Section 5A for all rooms requiring changes At that point you can either continue updating another floor plan or sign out of that session of Web Central The changes made on Web Central automatically update our live database
9. Pattern OLD OLD 08080 0 30000 PSB EE PSB PSB Send View Link Via Ernail Send Cancel PSB Mail To gillian nicoll amp ed ac uk PSB PSB CC To PSB PSB PSB Message https www webcentral estates ed ac uk archibus schema dp axvw PSB Y PSC PSC PSC nce Subject Link To Schools by Subje The following message will appear select OK MAILTO gillian nicalligged ac uk subjectcLink9e20Ta95 3 96 20 Schanls9e 20by95 20 Subject e 20 Areas amp hody https 34 2F 96 2Fwww webcentral estates ed ac uk9szFarchibus9s amp 2Fschema zZF dp ar Then select Continue to the encrypted message Although this page is encrypted the information you have entered is to be sent over an unencrypted connection and could easily be read by a third party Are you sure you want to continue sending this information Continue Cancel And add your appropriate message to the outlook window that appears and then Send the email when completed D 4 Lirik al d Y Message Insert Options Format Text Review E Cut 4 II KT l a3 Copy MEEP Paste I BZU abr A zum i CS Address Che F Format Painter Book Mam Clipboard Fa Basic Text Mames T gillian nicoll ed ac uk x Se Send PC subject Link To Schools by Subject Areas https www we bcentral estates ed ac uk archibus schema dp axvw The recipient can then open the email and click on the link
10. at which point we would ask you to send us an email to denote the bldg floor you have updated If you do not remember to email then we will be able to check the changes you have submitted through our weekly gatekeeping process however an initial email from yourselves will speed up any issues that may arise at that time rather than dealing with them retrospectively O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 28 of 38 Section 5B updating the Room data for shared occupancy Hover over and right click on the appropriate room to update and click on Share Room Highlight Rooms for Floor 121 03 E Highlights Department Labels Department Border Highlights None Right mouse click on rooms for additional actions ja qjajaja 2 Edit Share Room Edit Request ARCHIBUS Inc Flash Drawing Control 20 02 Room Print Settings Global Settings About Adobe Flash Player 12 0 0 77 d Define Workspace Transactions Select Workspace Transactions Add New Workspace Transaction orkspace Transaction EI 424 WILKIE BUILDING Building Code 121 El 03 03 Room Code 3 95 El 3 95 PES Percentage Code 231828 231828 P62 D841 Room Type 10 Room Standard EMS Flag N A School pe2 Percentage of Space 100 00 Start Date 12 12 2013 E 12 12 2013 Allocated Room Ar
11. cut TrebuchetMS A a gt Wrap Za Copy 7 E dp xls dis F Format Painter AA A SS SS SS E Merg which isa Microsoft Excel 97 2003 Worksheet 43 0 kB Clipboard x Font Alignment from https fwww swebcentral estates ed ac uk Al 74 fe Subject Units What should Firefox do with this file O Open with Microsoft Excel default X D261 E Do this automatically for files like this from now on Cnikia ICCM OILInnonT Then select Save As once the XLS document is open and file it to the appropriate place hpattern 08080 0 30000 D262 SPECIAL PROJECTS Po D263 UNIVERSITY WEBSITE PY D264 STRATEGY MANAGEMENT D266 PLANNING amp RESOURCES D267 KNOWLEDGE MANAGEMENT p268 FACILMES LI y IUS JHR E p276 FINANCE EECH HOTT IMAN Under all of the reports there are 3 icons above the Document Format text Which are Isited under Section 1 Navigation do A https i mwwwwebcentral estates ed ac uk archibus schema per site AbSpacePersonn O A D A Schools by Subject Areas x File Edit View Favorites Tools Help xig E Aurora Service Europe E Christmas Tree Puzzle 2 E Christmas Tree Puzzle E Current Organisational Hi 9 EBIS Online Repairline EA Manual install of Archibus E Meeting Notes Project M Schools by Subject Areas Subject Units Refresh DOK XLS TXFR School O 1 P 189 S 129 All 319 Page 1of4 Next gt gt
12. ed ac uk archibus schema ab data transfer main axvw viewName dp axvw amp panelld dp detailsPanel amp isExportDocument fal Minimize Maximise Pane views Once you are into the Web Central main page please note that there are multiple pane views as you work through the various reports and the space reporting tools To maximise or minimise certain pane views you will need to click on the appropriate uam arrow icon on the slim grey borders which outline each view The first is a green circle with white cross which denotes the Add this to my Favourites oa The second is a printer icon Once selected an options box will appear for you to format and print your detail out Print xm Printer Name EBVC HUB 1 on mvm ps1 redirected 2 Properties Status Ready Type Remote Desktop Easy Print Where TSOO5 Comment Print to file Print range Copies All Number of copies 1 T Pages from 1 to 1 3 3 Collate Selection 12 12 HM The third icon is the mail sign details and send the email and content Once selected an options box willopen for you to enter your O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc O The University of Edinburgh Page 4 of 38 TE prm pom go en e gr ien o po Schools by Subject Areas m ee Subject Units Refresh DOCX XLS TXFR School O P S All Page lof4 Next gt gt School Subject Area Code Subject Area Name Highlight
13. the list displayed under the Select a Department view The list only displays so many building codes per page so to toggle the list to the coding you need select a number sequence from the green task bar shown I e for bldg code 113 you would select 1 95 for bldg code 234 you would select 2 142 and so on ARCHIBUS My Home MyFavc space Management Space Planning Console Gi Manage Personnel Inventory and Occupancy Filter O Space Contact Transactions Buildina Code Perm Room Category Date 27 03 2014 P Space Planning Console i 4 Sarees H Sele Select Value Building Code fs 1 Building Code dap 2142 3 201 4 103 5 211 6 113 7 96 8 37 9 25 All 1033 10 Building Code Building Name 10 E 40 1 OLD COLLEGE H 401 100 MED BRISTO GENERAL 103 FORREST HILL SCH 104 BEDLAM THEATRE t 411 105 FORREST RD 37 EH oi 106 FORREST RD 41 444 108 POTTERROW CHAPLAINCY E 441 109 BRISTO SQUARE 7 Once you have selected a Building code the Select floor view will display the floor plans for that building Space Planning Console 2 mu Filter Show Clear Building Code 121 E School E Subject Area Code a Room Category E Date 27 03 2014 E Pending Requests Only E 27 03 2014 Select Floor lt lt lt lt lt lt 27 03 2014 gt gt gt Workspace Transactions Assign Room Attributes EI 121 Highlight Rooms Highlig
14. the summary of the m2 allocation under Assignable Non assignable for the estate B vea Web Central lt E ma d Web Central be A https Pnvvw webcen 5 ei ee Sa ariba as A Beete ittp s faumwswebcentral estates ed ac uk archibus login axvw C 4 Google Most Visited I Getting Started d MyEd Login EI Boo ARCHIBUS My Home My Favorites My Jobs My Profile Sign Out gt H e Space Management View Rooms by Category and Type for Date Range 2014 03 03 to 2014 03 03 Gi Manage Personnel Inventory and Occupancy Select Room Category e Space Reports Room Category Description Category Count Total Area Average Area per Occup Cat Calculations Used 1 a EI Ry Category E 01 ASSIGNABLE 29 210 523 891 47 17 94 Yes All Totals Schools by Subject Area 02 NON ASSIGNABLE 14 659 221 745 92 15 13 No All Totals 7 Schools by College VERT Vertical Penetration 566 21 492 08 37 97 No All Totals wv Who is in that Building gt Rooms by Category and Type L Room Highlights by Subject Area L Subject Areas per Floor Room Highlight by Department Gives you a list and coloured block floor plan of all rooms buildings under a selected Subject Area Unit B mya lt Web Central x lt E mMyed Web Central https Auww webcentral estates ed ac uk archibus login axw e Ps Google Most Visited Getting Started a MyEd Lo
15. www ed ac uk schools departments estates buildings what we do space management system Central Teaching Updates As per the new process distributed among the Departmental and School bookers any changes to centrally managed rooms should be reported to Registry in the first instance with a copy to Space management ed ac uk O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 2 of 38 Contents Page 4 Section 1 Page 7 Section 2 Page 10 Section 3 Page 18 Section 4 Page 20 Section 5 Page 25 Section 5a Page 29 Section 5b Page 33 s Appendix 1 Separate documents Area structure Navigation around Web Central Getting Started through MyED Web Central Space Reports Campus Maps Space Contact Transactions single room occupancy updates shared room occupancy updates Room Category Type Standard Appendix 2 amp 3 College School Subject O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc O The University of Edinburgh Page 3 of 38 Section 1 Navigation around Web Central Time Out Function The time out function is currently around 1 hour for the Web Central system Tabbed views Please note the above report will appear on a separate tab from your Web Central View so you can go back to the previous view by toggling between tabs et i MyEd li Web Central Data Transfer x Dr ilh https www webcentral estates
16. 8 1 36 18 39 14 25 12 95 36 14 15 89 36 94 33 35 5 17 Section 4 Campus Maps Select Campus Maps from the left hand side menu a space Management a Manage Personnel Inventory and Occupancy a Space Reports Space Contact Transactions o Campus Maps The following list of individual campus maps appear ARCHIBUS Space Management a Manage Personnel Inventory and Occupancy a Campus Maps Little France Map Central Area Map King s Buildings Map Bush Estate Map Easter Bush Map Dryden Farm Map Langhill Farm Map Western General Hospital Map Warrender Park Map Firbush Point Map LJ Peffermill Playing Fields Map Pollock Halls Map Lauriston Campus Map Select a map and view the PDF version ARCHIBUS MyHome MyFavorites My Jobs My Profile Sign C O Space Management Little France 4 amp Gre B e ca Drawings and Maps l O Manage Personnel Inventory and Occupancy Tools Sign STET as Lee T n 5 O View Fire Safety Legend and Protected Zones E gt Little France Map E 7 Central Area Map m A101T 2 7 King s Buildings Map e Je A210G O Bush Estate Map Je NOTUSED x Easter Bush Map ap a 0 La Dryden Farm Map s DO_ 15 05 1 200 Ext O Langhill Farm Map m G8030001 O Western General Hospital Map O warrender Park Map Je 68030021 O Firbush Point Map e G8030035 O Peffermill Playing Fiel
17. 850 o wa LOCKERAREA 260 o 1 STAFFWO Jo mm me FIRST AID ROOM S 10 PLANT ROOM 1300 ELEC SWITCH ROOM HV SWITCH ROOM 1320 COMMS ROOM 1830 O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 37 of 38 o Lin COMMS ROOM HIGH o m vom Appendix 2 College amp School Organisational Hierarchy Appendix 3 School amp Subject Area Organisational Hierarchy Please note that these reports are subject to minor changes each year and will therefore be updated annually in August O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 38 of 38
18. AND DATA LIBRARY PSF D152 LIBRARY INFORMATION SERV PSF D708 SPECIAL COLLECTIONS PROJ PSF D781 DIRECTORS OFFICE PSF D789 COLLECT DEVELOP amp MGMT PSH D770 M DIRECTORS OFFICE PSH orr4 M UNIX SYSTEMS PSH DYTE ITI LRN AND TEACH SP TECH PSJ D718 SFRVICF MANAGEMENT Room Area 645 26 207 24 19 26 1 200 25 919 19 20 703 78 4 103 35 1 661 82 2 460 96 700 15 The following right hand view shows room area by floor m2 for under the TOTAL column the codes UOE 201 1 denotes the site UOE the Building code 201 and the floor code 1 basement level etc Select Department Subject School Area Area a Code Subject Area Name PSB D260 INFO SERVICES CORPORATE 645 26 PSB D262 SPECIAL PROJECTS 207 24 PSB D275 HR 19 26 PSC D355 EDINA AND DATA LIBRARY 1 200 25 PSF D152 LIBRARY INFORMATION SERV 982 30 PSF D708 SPECIAL COLLECTIONS PROJ 919 19 PSF D761 DIRECTORS OFFICE 20 703 76 View Departments by Department Per Floor for Date Range 2014 03 03 to 2014 03 03 Department Area Summary Total UOE 201 1 UOE 209 01 UOE 224 1 UOE 249 1 UOE 254 02 UOE 254 03 UOE 2701 00 O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 17 of 38 42 1 1 1 5 18 15 1 645 26 37 28 2 37 8 78 91 96 233 17 238 34 43 35 Site Building Floor Total Count Total Area Average Area Percentage of Dept 15 36 100 00 37 28 5 78 2 37 0 37 8 7
19. All 319 Pageiof4 Next gt gt School Subject Area Code a Subject Area Name Highlight Pattern gt Schools by Subject Area OLD OLD 08080 0 30000 O Schools by College PSB D260 INFO SERVICES CORPORATE O Who is in that Building PSB D261 VICE PRINCIPALS OFFICE z O Rooms by Category and Type P5B D262 SPECIAL PROJECTS O Room Highlights by Subject Area PSB D263 UNIVERSITY WEBSITE O Subject Areas per Floor PSB D264 STRATEGY MANAGEMENT PSB D266 PLANNING amp RESOURCES L PSB D267 KNOWLEDGE MANAGEMENT PSB D268 FACILITIES PSB D275 HR PSB D276 FINANCE k P5C D355 EDINA AND DATA LIBRARY ffs080 0 30000 PSC D783 EDINA USER SUPPORT ff8080 0 30000 P5C D784 EDINA BIBLIO amp MULTIMEDIA ff6080 0 30000 PDC D785 EDINA LEARNING amp TEACHING ff6080 0 30000 PSC D786 EDINA RESEARCH amp GEODATA ffs080 0 30000 PSC D787 EDINA INFRASTR amp SOFTWARE ff6080 0 30000 PSC D788 EDINA ADMINISTRATION ffs080 0 30000 PSC D890 DATA LIBRARY ff6080 0 30000 PSD D731 DES ffensn o 30000 PSF Di4i LOTHIAN HEALTH SERV ARCH ff 080 0 30000 PSF D142 MUSEUMS a ff 080 0 30000 PSF D143 MUSICAL INST COLLECTIONS b ff 080 0 30000 PSF D144 SPECIAL COLL AND ARCHIVE c ff 080 0 30000 PSF Di47 DIGITAL PROJECTS f ff 080 0 30000 PSF D148 ACQUISITIONS 4ND METADATA g ff 080 0 30000 PSF D149 LIBRARY DIGITAL DEVELOP h ff 080 0 30000 PSF D150 E RESOURCES i ff 080 0 30000 PSF D152 LIBRARY INFORMATION SERV j ff 080 0 30000 PSF D153 SCOT DIG LIB CONSORTIUM k ff 080 0 30000 2
20. EACADEMIC os oao a FICE CLERICAL mm a as OFFICEADMIN 0004 O 0 04 A OFFICERESEARCH 0805 o 0 OFFCEHONRETVISFLA Lon 4 OFFCEHIG Lu oao J 0 OFFICESERVICE o os oao Z 0 STUDYFACIUTIES to 0 ja SPECIAL USE FACILITIES HIGH 05 0 ja OTHER ALL PURPOSE os o 04 FOOD FACTLITYSERVICE 065 0 ja CENTRALSTORAGE omo o 04 BUILDINGSERVICEAREA 120 oao ft STAFFWO 1270 __ WU DLE a D SCY1DUIOI DUPLI OFFICE ADMIN 004 O STUDY FACILITIES GENERAL USE FACILITIES 0600 FOOD FACILITY SERVICE LOUNGE A 05 CENTRAL STORAGE Los RESIDENTIAL FACILITIES BEDROOM 0910 BEDROOM ENSUITE BUILDING SERVICE AREA FEMALE WC 1220 De O assion FOO CA SA E 0 Ip CLASSROOM FACILITIES 0100 o Ip LABORATORY FACILITIES 0200 o0 06 X LABORATORY FACILITIES HIGH oc Z os OFFICECLERICAL o o OFFICEADMIN o0 0 OFFICETECHNICAL 0310 0311 0315 CONFERENCEROOM _ Long o6 SPECIAL USE FACILITIES 0500 o6 SPECIALUSEFACILITIES HIGH 0505 os MEDIAPROD PHOTO 0531 0532 MEDIA PROD RECORD O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 35 of 38 Room Room Category Room Type 06 Standard Space able i Support cont d Room Standa
21. EBIS Estates and Buildings Information System User Guide ARCHIBUS FM V20 WEB CENTRAL Date Created February 2014 Date Last Modified March 2014 O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 1 of 38 Foreword This User Guide has been designed specifically for the purpose of training appointed Space Reps within the University who have been granted access to Web Central The Web Central functionality provides the ability to view drawings and related information over the WEB This should in turn make the task of keeping room information and drawings up to date less onerous Role of the Space Rep Each College and Support Group has nominated Space Representatives who will have access to the Web Central The Space Reps are responsible for checking the areas and related room information for their appointed buildings and should update amend the information online to reflect current allocation position and layouts returning all updated information to the Space Manager at Space Management ed ac uk First Line Support If you require assistance on security or Web Central access please email Ebisusers ed ac uk in the first instance Only urgent enquiries should be directed to the EBIS Support Desk on 650 9683 Space Management For further information about the Space audit and Space Management at University of Edinburgh click on the following link http
22. Right mouse click on rooms for additional actions Room Code 3 94 Room Category 01 Employee Name Room Type 02 R X R a amp a z 19 Start Date 12 12 2013 End Date Summary by Department Subject R Sech Area Total Total Average Legend Code a Count Area Area a poz D841 2 16 67 8 34 gt p99 D842 8 136 18 17 02 EBEN sa D210 4 62 89 15 72 Border Highlights Legend HA be2 ps4i DU po9 D842 MN 026 S34 D614 Below this 1s the drawing navigation tools already covered under section 1 page 3 lsa amp jaej amp e O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 24 of 38 Section 5A updating the Room data for single occupancy If you hover over any of the individual rooms you see the detail for that room appear in Workspace Transactions summary view to the right of the main plan view Highlight Rooms for Floor 121 03 Cj Highlights Department Right mouse click on rooms for additional actions sjua lalajalg l4 lt lt lt lt lt lt 27 03 2004 gt gt gt gt gt gt Labels Department y Border Highlights Department Workspace Transactions Building Code 121 Floor Code 03 Employee Name Room Code 3 95 Start Date 12 12 2013 Assign Room Attribut School P62 Subject Area Code D84 Room Category 02 Room Type 10 End Date EMEN lt 2 lt b210 34 D614 Sum
23. agement a Manage Personnel Inventory and Occupancy Buildings Refresh a Space Reports Building Code 4195 2042 3001 4 a AI 10 33 amp z11 amp t13 Top 86E Page 1 of 11 Net an s Schools by Subject Area Bulging a s Schools by College 7 b Who is in that Building 1 OLD COLLEGE F Boome O 100 MEDIBRISTO GENERAL LJ Room Highlights by Subject Area 103 FORREST HILL LJ Subject Areas per Floor 404 BEDLAM THEATRE Type in the appropriate building code into the legend box shown and then select Refresh Be httpsi Awww webcentral estates ed ac uk archibus login axvw Web Central lt E md Most Visited Getting Started MB MyEd Login _ARCHIBUS O Space Management Manage Personnel Inventory and Occupancy Who is in that Building Buildings Refresh Space Reports Building Code 2 1 Ali Page 1 of 1 Tasks Building Code Building Name 2702 V Schools by Subject Area 2702 QUEENS MED RES INST LF wv Schools by College gt Who is in that Building L Rooms by Category and Type L Room Highlights by Subject Area L Subject Areas per Floor ARCHIBUS MyHome MyFavorites My Jobs My Who is in that Building Buildings Refresh Room Analysis Refresl Building Code 2 1 Alli Pageiofi Building Code Building Name A MUST Sg Tau I 0 2702 Code m School Name Code Subject Area Name Count m
24. c Annnimcamant Then select Building amp Rooms from the left hand column and Web Central from the right hand column and then click on Add to my Page F Add a Channel E lance lr Browse channels Search SS Column Academic amp Studies Edinburgh First a Academics Edinburgh Sustainability News Ani Accommodation Event Exchange Diary amp Mail E Administration Fire Safety Drawings Channel ny elec utar All categories Health amp Safety Latest News El Buildings amp Rooms Health amp Safety Website ue d Career amp Development Mobile Campus lectio WERT Communication amp Ever MVM Room Booking System Development On line Catering Bookings 4 at 1 1ce E Entertainment Open Access Computer Availability ik on Finances Parking Permits Online 1 lear Financial Printing Services Online PSO yiki i Infor mation TED Portal SE Instructors RE osetr npar ted t rdec Channel details toen Web Central ius This channel provides staff frnm Estates and Buildings and Accommodation Services with mpa a means of inputting data into the web enabled lease module and ta then allows web bert reports to be generated inler e tha qerci Add To My Page Use It Now wir o O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 8 of 38 T
25. d 14 14 25 03 2014 gt Desktop OK 70 The above report shows the School Subject Area code hierarchy You can restrict this report to a single school and or subject area unit by typing the appropriate code into the legend boxes at the top menu view and selecting Refresh 4 e https nww webcentral estates ed ac uk archibus schema ab core views process navigator navigator details axvw jsessionid 25FAEFE2DF502A1BFF 4B960DF e 3 Google D B Most Visited Gg Getting Started EI Book ARCHIBUS My Home a My Favorites MyJobs My Profile Sign Out Hel space Management Schools by Subject Areas et e Manage Personnel Inventory and Occupancy Subject Units Refresh DOCX XLS at e Space Reports School PES All 36 Page 1 of 1 School a Subject Area Code a Subject Area Name Highlight Pattern p62 i Schools by Subject Area P62 D414 SERVICES ADMINISTRATION 08080 0 30000 O Schools by College P62 D415 ESTATES OPERATIONS A 08080 0 30000 O who is in that Building P62 D449 CLEANING CENTRAL F 08080 0 30000 L Rooms by Category and Type P62 D451 PORTERING CENTRAL G 08080 0 30000 You can then export the data view by selecting one of the following 3 options from the right hand side top menu under DOCX XLS or TXFR httpss www webcentral estates ed ac uk archibus schema ab core views process navigator navigator details avw jsessionid 3B7C32B1DF 440D991BC586DAF e A Google P 4 B Mos
26. ds Map le Hatch O Pollock Halls Map O Lauriston Campus Map O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 18 of 38 You will see a PDF menu bar along the top of your map view This is the usual PDF tools available so that you can Save As to your computer or Print from that view or Email to a user dei f Lex B e a 1 al em e 333 EL EL a Tools Sign Comment O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc O The University of Edinburgh Page 19 of 38 Section 5 s Space Contact Transactions Space Planning Console This is the area of Web Central where you will report the changes to the room occupancy for single and shared spaces Select Space Management then Space Contact transactions to pull up the Space Planning Console option R DB Mut in A httpsiwww webcentral estates ed ac uk archib Mast Visited Getting Started MB MyEd Login ARCHIBUS a space Management a Manage Personnel Inventory and Occupancy EN Space Contact Transactions Space Planning Console Click on Space Planning Console in the left hand menu You will see 4 different panes in your multi view on your screen Filter Select Floor Highlight Rooms and Workspace Transactions ARCHIBUS gt My Home My Favorites My Jobs My Profile Si
27. ea 7 98 Employee Name Ej Primary Employee Location No e 4 m II Rc Subje P erce it Primary Ro Othe la You will need to maximise the Define Workspace Transactions window by clicking on the usual Windows icon E in the top right hand corner of the window O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 29 of 38 You should now be able to view 2 panes to the left the Select Workspace Transactions and the right hand pane displays the Workspace Transaction details Under this view you ll notice the last line of detail shows a random 6 digit code alongside the School code P62 this is Estates amp Buildings and D841 Under Refurbishment Which is attributed to this space Define Workspace Fransactions Y Select Workspace Transactions Add Ne El 424 WILKIE BUILDING 03 03 El 3 95 234828 DEI DEM To update the single occupancy space to shared firstly select Add New Workspace Transaction o the Select Workspace Transactions taskbar e Workspace Transactions ecm t Workspace Transactions Add New Workspace Transaction Workspace Transaction Save WILKIE BUILDING Building Code 121 Floor Code 93 diss Room Code 3 93 Room Name gt 3 93 2 Percentage Code 231826 Room Category 231826 34 D614 e gory 04 Room Type oz Gil Roo
28. ead C Home Insert Page Layout Formulas Data Reviews View P aen Trebuchet MS 112 Jp x ele Dar ep Wrap Text A3 Copy 7 Paste DI el Apr Z ep SS E Y GP Format Painter D TU c 2 4 IESSE H Merge amp Center Clipboard y Font Alignment Al fe Subject Units B E D Subject Units LG 15 PR NAS ANDSCAPF h NANA ANNAN O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 12 of 38 View of the DOCX document which you can then Save As and file in the appropriate drive folder Subject Units Page i ats ee UE Ub E DT pu d 23 March 2014 Highlight Pattern oo FA ia 5s 08080 0 350000 Selecting TXFR you give you the following option to either Transfer in Transfer out or Compare select Transfer out and then select Continue B wea x Web Central A Data Transfer x Lelleg ke y https www webcentral estates ed ac uk archibus schema ab data transfer main axvw viewNamez dp axvw amp panelld dp_detailsPanel amp isExportDocument fal PE c d Googie A 1 Most Visited Getting Started d MyEd Login EI Bookm Data Transfer e Transfer Action TransferFormat Transfer Progress Continu Transfer Out Transfer In Compare Select XLS Excel XML and select Begin Transfer EHS Y d MyEd Web Central A Data Transfer x nn Ee c a httpsi mmw webcentral estates ed ac uk archibus sche
29. edium Cost Space TYPE 2b Medium Cost Space VERT Vertical Penetration KK Room Type Click in the Room Type legend box and then select the drop down list from the cl Room Type icon You can then pick the appropriate Room Type from the options list Select Value Room Type Description TEACHING RESEARCH OTHER RESEARCH amp TEACHING RESIDENTIAL SUPPORT O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 26 of 38 Room Standard 0245 E Again you can then either select the drop down list cl Room Standard to change the room use or leave it as is if the Room Standard is to remain the same Ix Select Value Room Standard Room Standard 0 770 1 57 Allez Room Standard Room Standard Description 1 0100 CLASSROOM FACILITIES 0110 CLASSROOM 0111 CLASSROOM HIGH 0115 CLASSROOM SERVICES 0120 SEMINAR ROOM 0121 SEMINAR ROOM HIGH 0130 LECTURE THEATRE 0135 LECTURE THEATRE HIGH 0140 TUTORIAL ROOM 0200 LABORATORY FACILITIES 0205 LABORATORY FAC HIGH 0210 TEACHING LAB 0211 TEACHING LAB HIGH 0215 CLASS LAB SERVICE 0216 CLASS LAB SERVICE HIGH E For updating the School Subject area allocation Clear the current School code from the legend box and then select the E School from the drop down list Select Value School School O71 Pj 36j Ser All 62 ca School School Name OLD
30. ghts Category labels Category Border o3 Right mouse click on rooms for additional actions SEG GR S GR Gh EY H EA Date range Web Central also has a means to go back or forward on space trading 1 e you can go back to March 2013 and see the occupancy for individual rooms as opposed to present day see ze 27 03 2014 gt gt gt gt gt gt mem lee lt lt O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc O The University of Edinburgh Page 23 of 38 One arrow back or forward denotes a week two arrows back or forward denotes a month and three arrows denotes a year Below this task bar are the Highlight Rooms for Floor 121 03 Highlights Category Labels Category e Border Highlights None All 3 of these legend boxes have drop down menus to allow you to view colour block plan layouts denoting these options Ca tegor y Type Department Division Pending Request Room Standard Super Category None Le if you select the Department for all 3 boxes Highlight Labels Border Highlights the drawing view 1s as follows lt lt lt lt lt lt 20 03 2014 gt gt gt gt gt gt Workspace Transactions Assign Room Attribu Highlight Rooms for Floor 121 03 C Highlights Department y Labels Department Border Highlights Department y Building Code 121 School S34 m Floor Code 03 Subject Area Code D21
31. gin E Boc ARCHIBUS MyHome My Favorites My Jobs My Profile 2 Sign Out H e Space Management Room Highlights by Department e Manage Personnel Inventory and Occupancy Filter Show tle e Space Reports Building Code d School Subject Area Code A Start Date 25 03 2014 CS v Schools by Subject Area 25 03 2014 wv Schools by College A CR dd we mg Highlight Rooms by Department DOC Room Attributes 2 Who is in that Building PSL E A 2 Rooms by Category and Type 2 P62 Slsla amp amp amp J amp G p Room Highlights by Subject Area tnt L Subject Areas per Floor D415 D449 D451 D452 D453 D455 D485 Y ostii D Select Floor 1 Im a4 4 n cm O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 16 of 38 Subject Areas per floor to be renamed Subject Area Occupancy Click on Subject Areas per floor ARCHIBUS a space Management a Manage Personnel Inventory and Occupancy a space Reports LJ Schools by Subject Area LJ Schools by College LJ Who is in that Building LJ Rooms by Category and Type LJ Reem Highlights by Subject Area subject Areas per Floor Select a School from the list view View Departments by Department Per Floor for Date Select Department Subject School Area a Code gt Subject Area Name PSB D260 INFO SERVICES CORPORATE PSB D262 SPECIAL PROJECTS PSB D275 HR PSC 0355 EDINA
32. gn Out Help space Management Space Planning Console em e Manage Personnel Inventory and Occupancy Filter Show Clei e Space Contact Transactions Building Code a School E Subject Area Code gt Space Planning Console 25 03 2014 Select Floor lt lt lt lt lt c 25 03 2014 gt gt gt Workspace Transactions Assign Room Attribute EN Highlight Rooms Highlights Category 403 S y ee we Right mouse click on rooms for additional 104 actions 408 4 l 409 Xa amp 2 amp 110 q 112 113 1130 1131 You can select a building floor to update by 2 methods 1 under the Filter Pane you can type in the Building code 1 e 601 2702 etc or you can select from the drop down list by clicking on the greyed block to the right of the Building Code legend box O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 20 of 38 You can then either type in the code to the Building code legend box and click on Show gt Show CO on the top right of the task bar if you want to change or amend your selection then select Clear from the task bar RCHIBUS MyHome MyFavorites My Jobs My Profle Sign Out Help ace Planning Console Fi er Show Clear Or select from
33. hen select Web Central from the appropriate tab under your MyED pages Welcome Gillian oday myStutt Admin Finances Web Central Announcements Announcements Admin Timetabling at Topic Edinburgh Staff n Click on Launch Web Central Today ll myStuff Admin Finances Research Services myStuff Library Search amp Info Help Home Admin Web Central Help Return to dashboard Launch Web Central Availability outside the University network You should now have the Web Central home screen menu in front of you 8 mya x A Web Central x https www webcentral estates ed ac uk archibus schema ab core views process navigator navigator details axvw Wve AA Google P Bj Most Visited Getting Started E MyEd Login EJ Bookm _ARCHIBUS MyHome MyFavorites MyJbs MyProfie SgnOut Heb e Space Management e Manage Personnel Inventory and Occupancy e Space Reports ed Space Contact Transactions e Campus Maps The 1 Solution for Real Estate Infrastructure and Facilities Management in the World O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 9 of 38 Section 3 s Web Central Space Reports On screen you should see the following menu to the left hand side This gives you further sub headings from which to select your drill down options These headings include from the top level down
34. hts Category 00 012100p g m Right mouse click on rooms for additional 01 012101p a actions 02 012102p 03 012103p Rl Sa amp alaja g 2 Click on a floor plan from the list and the plan will display under the Highlight Rooms for Floor view O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 21 of 38 Select Floor E 121 00 012100p 01 012101p 02 012102p 03 0121031 Floor Statistics Building Code Floor Code Ext Gross Area Int Gross Rentable Area Usable Area Total Vert Pen Area Service Area Area 273 47 250 31 250 31 250 31 0 00 0 00 See ero Highlight Rooms for Floor 121 03 Highlights Category Right mouse click on rooms for additional actions i amp jJ amp amp J Labels Category 27 03 2014 gt gt gt gt gt gt The view now shows multiple panes The bottom left pane view displays the m2 area values for the Floor Statistics Floor Statistics Building Code Floor Code Ext Gross Area Int Gross Area Rentable Area Usable Area Total Vert Pen Area Service Area 121 03 273 47 250 31 250 31 250 31 0 00 0 00 Border Workspace Transactions Building Code 121 Floor Code 03 Room Code 3 27 Employee Name Start Date 12 12 2013 Summary by Category 3 Room Total Legend Category Count 01 BEEN Total records
35. l 3 2702 QUEENS MED RES INST LF 2702 S33 CLIN SCIS AND COMM HEALTH D612 CENT FOR CARDIO SCIENCE 96 2 660 42 lt 2702 P68 ACCOMMODATION SERVICES D959 AS CATERING 6 380 98 2702 P76 RESEARCH SERVICES D826 EDIN RESEARCH amp INNOVATIO 3 59 94 1 2702 S37 MEDICINE AND VET MEDICINE D618 WELLCOME TRUST CRF 63 916 56 1 2702 S37 MEDICINE AND VET MEDICINE D219 BRR 12 266 35 3 2702 P62 ESTATES AND BUILDINGS D415 ESTATES OPERATIONS 1 6 37 2702 P62 ESTATES AND BUILDINGS D525 ESTATES DEVELOPMENT 1 29 24 Z 2702 537 MEDICINE AND VET MEDICINE D845 COLLEGE OF MED AND VET ME 38 1 565 68 lt 2702 534 MOLECULAR AND CLIN MED D210 PATHOLOGY 1 10 41 1 2702 P62 ESTATES AND BUILDINGS D839 VACANT AREAS 7 119 44 1 2702 P99 INTERNAL UNITS D842 BALANCE AREA SPACE 404 8 366 57 2 2702 P62 ESTATES AND BUILDINGS D841 UNDER REFURBISHMENT 1 322 08 z 2702 533 CLIN SCIS AND COMM HEALTH D613 CENT FOR INFLAMMATION RES 94 2 358 34 2702 37 MEDICINE AND VET MEDICINE D847 BIOQUARTER COMM TEAM 7 98 59 1 2702 33 CLIN SCIS AND COMM HEALTH D615 CENT FOR REPROD HEALTH 106 2 636 76 lt 2702 537 MFDICINF AND VFT MFNICINF NA4A MYM ACANFMIC ADMIN 1 21 61 3 O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 15 of 38 Please note the above report will appear on a separate tab from your Web Central View so you can go back to the previous view by toggling between tabs Rooms by Category and Type report Gives you
36. m Use Si Room Standard im FEC Category Low cost space EMS Flag N A Option 1 School 534 E Subject Area Code pg14 Percentage of Space 100 00 Percentage of Time 1100 00 Start Date 12 12 2013 E End Date E 12 12 2013 DD MM YYYY Allocated Room Area 10 56 Prorate NONE D Employee Name m Primary Room Attributes Yes w Primary Employee Location No w Other Information Then select the drop down menu from Primary Room Attributes and set to No DEMM OY Prorate NONE Primary Room Attributes Mo EN Other Information yes O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 30 of 38 You can then update the following to split this example of space into 2 school allocations Clear the legend box and set the Room Category to 01 Assignable Clear the legend box and set the Room Type to 02 Research Clear the legend box and set the Room Standard to 0305 Room Standard 0350 d Clear the legend box and set the School to 34 School Clear the legend box and set the Subject Area Code to D210 Subject Area Code na41 Er And percentage of space changed from 100 to 50 for half share Percentage of Space 100 00 Percentage of time denotes how much time spent in this shared area of the space Percentage of Time 400 00 And then click on SH and the following message will appear The Percentage of Space values for the workspace transaction
37. ma ab data transfer main aw viewName dp axw rpanelld dp_detailsPanel amp isEx portDocument fal Cc Ai Y Googie P 2 Most Visited Getting Started MB MyEd Login E Book Data Transfer e Transfer Progress Transfer Action Transfer Format Begin Tran Transfer Format XLS Excel XML CSY Comma Separated Value At this stage you have the otpions of Stop Transfer and or start over Once the download is 100 complete you can then open the dp xls document under the Link will be enabled when job finishes B vea x Web Central x A Data Transfer x elei Di https Pww webcentral estates ed ac uk archibus schema ab data transfer main axvw viewNamezdp axewe amp panelld2dp detailsPanel amp isExportDocumentz fal c A8 Google D A Most Visited Getting Started ME MyEd Login E Bookr Data Transfer t Transfer Action TransferFormat Transfer Progress Start O Result View or File Estimated Report or Percent Elapsed Remaining Job Name Link will be enabled when job finishes Completed Progress Time Time Subject Units dp ae 100 Record 319 of 319 00 00 00 00 00 00 Stop Transfer Job Complete 100 O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 13 of 38 Again select Save File and click OK Mia 7 7 rls dp xls Opening dp xls Home Insert Page Layout Formulas Data Review View You have chosen to open amp
38. mary by Department Subject t School Area Total Total Average Legend Code Count Area Area E poz D841 2 16 67 8 34 pgg D842 8 136 18 17 02 EBEN s D210 4 62 89 15 72 Border Highlights Legend IA ve Ge 004 P99 D842 To change the space allocation for School and Subject Area hover over the room you need to update and right click to bring up the following pop up menu Edit Room Share Room Edit Request ARCHIBUS Inc Flash Drawing Control v20 02 Click on Edit Room to open the Define Locations view for update Building Code Room Code Room Category Room Use FEC Category Room Function College Subject Area Code Room Area Employee Headcount Es D12_C06 E Service Laboratory or Facility COLD ROOM MVM D210 a 7 36 0 Employee Capacity Room Area Manual Entry Other Information O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc O The University of Edinburgh Page 25 of 38 Room Standard Floor Code D x Room Name Room Type EMS Flag School Prorate Room Category If you select the drop down list from the M Room Category icon you then select whether the room is assignable to a department or non assignable Select Value Room Category Room Category Description 01 ASSIGNABLE 02 NON ASSIGNABLE SERV Service Area Rooms TYPE 2a M
39. rd Descripti Hierarch CLINIC FIELD BUILDING men OOO O O O o OUTBUILDING 0570 GREENHOUSE 0580 gen 0 0615 o6 FOODFACIUTYSERVICE 0685 oao Jm Logg et 0 0 J J LONGE Lien oao e A RECREATION Lem oao 0 1 WORKSHP Joo oao 0 WORKSHOP HGE ows por e OCENTRALSTORAGE omo o 3 06 QA CETNRALSTORAGE HIGH omo 0 je A BUILDINGSERVICEAREA mm oao fos CLEANERSSTORE 120 Y O 0 Jm LOCKERAREA Li oao 0 J STARFFWO Jio O oao i sr arp ROOMS 180 oao 3 06 COMMSROM Limm 0 los OOMMSROOM HIGE 1335 Room Room Category Room Type 10 Non Standard Space Non assignable assignable Room Standard Description Hierarchy ed ra CLASSROOM FACILITIES om o 1 GLASROM Log o mm GOLASSROOMSERVICES 15 o w SEMINARROM Joo O o 1 1 1 SEMINARROM HIGH Los o fw LECTURETHEATRE oo Y O o wm LECTURETHEATREHIGE 0135 0140 10 LABORATORY FACILITIES 020 10 LABORATORY FACILITIES HIGH mm CLASS LAB SERVICE 0215 CLASS LAB SERVICE HIGH OPEN LAB o Jm COMPUTER LAB 0235 10 RESEARCHLAB CSC id nC esd RESEARCH LAB SERVICE 0245 2 o 10 Lpgeragcntapepnmon Io o aa STUDIO DESIGN 020 o gt Z 13 OFFICEACADEMIC om O CSGdocs EstatesBuildings EBIS UserGuides Web
40. records in this date range do not add upto 100 Do you want the system to adjust the Percentage of Space values Click on OK and the following updated Workspace Transactions view will show the additional School Subject Area Code O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 31 of 38 Define Workspace Transactions Select Workspace Transactions Add New Fl 424 WALKIE BUILDING 03 03 3 95 231828 P62 D841 375456 534 D210 Once you have completed these updates and saved them you can close this view by anu Ee clicking on Again the changes made on Web Central automatically update our live database at which point we would ask you to send us an email to denote the bldg floor you have updated If you do not remember to email then we will be able to check the changes you have submitted through our weekly gatekeeping process however an initial email from yourselves will speed up any issues that may arise at that time rather than dealing with them retrospectively O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 32 of 38 APPENDIX 1 ROOM CATEGORY Space in the University is either assignable to Subject areas or non assignable Non assignable space typically includes circulation areas toilets etc The code for each category within this database is shown below 01 ASSIGNABLE 02
41. sted above for the Schools by Subject Area A Web Central x r nttps Aww webcentral estates ed ac uk archibus login ax ag ry Googie b d ac uk archibus log edit KM d Most Visited Getting Started a MyEd Login ES Bookm ARCHIBUS My Home My Favorites My Jobs My Profile Sign Out Help space Management Schools by College amp m e Manage Personnel Inventory and Occupancy School Refresh DOCX XLS TXF e Space Reports College a Business Unit Name School School Name OLD A Schools by Subject rea CSG CORPORATE SERVICES P62 ESTATES AND BUILDINGS Schools by College CSG CORPORATE SERVICES P63 FINANCE E Who is in that Building CSG CORPORATE SERVICES P64 HUMAN RESOURCES G Rooms by Category and Type CSG CORPORATE SERVICES P68 ACCOMMODATION SERVICES 2 Room Highlights by Subject Area CSG CORPORATE SERVICES P72 CORPORATE SERVICES IF aoan ana CSG CORPORATE SERVICES P73 CENTRE SPORT AND EXERCISE CSG CORPORATE SERVICES P76 RESEARCH SERVICES O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 14 of 38 Who is in that Building report Firefox Web Central j W https Anar we bcentral estates ed ac ukfarchibus login assw Not Mast Visited Getting started c MEd Login ARCHIBUS Who is in that Building a Space Man
42. t Visited Getting Started E Bookm ARCHIBUS z My Home My Favorites zu Jobs My Profile Sign Out Help 6 space Management Schools by Subject Areas EE Manage Personnel Inventory and Occupancy Subject Units ER DOCX XLS TXF Space Reports School P s5 All 36 Page 1 of 1 Tasks SS S S SS SS LLL School Subject Area Code a Subject Area Name Highlight Pattern If you select either DOCX or XLS you will get the following option to open or save the file O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 11 of 38 Select Save File D451 PORTERING CENTRAL Opening dp2014 03 25152058 12 docx You have chosen to open uel dp2014 03 25152058 12 docx which is a Microsoft Word Document 14 5 kB from https www webcentral estates ed ac uk What should Firefox do with this file D Openwith Microsoft Word default e Do this automatically for files like this from now on Da31 PUSS PATHWAY LEVEL 5 Click on OK and then open the file from the Downloads box to view the report VT A Wear m mom oem m m mm 4 Downloads Complete L 3 All files have finished downloading View of the XLS document which you can then Save As and file in the appropriate drive folder J Downloads Gi dp2014 03 25184121 721x1s 3 41 0 kB ed ac uk Kl ll Le dp2014 03 25173538 861xls R
43. to view the data O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc The University of Edinburgh Page 5 of 38 ala e oO 4 jF Link Ta Schools by i Ey Ignore Ka 2 3 3 Meeting e Web Central 3 To Manager EN Team E mail v Done ID Ma e d Forward Big More Eds Reply amp Delete a Create New Delete Respond Quick Steps E From MICOLL Gillian Ta NICOLL Gillian Es https Ani web central estates ed ar Subject Link To Schools by Subject Areas archibus schema dp axew Click to follow link https www webcentral estates ed ac uk archibus schema dp axvw Below this is the drawing navigation tools already covered under section 1 page 3 s x a ajajaja 2 O CSGdocs EstatesBuildings EBIS UserGuides Web Central User Guide doc O The University of Edinburgh Page 6 of 38 Section 2 Getting Started Please note Web Central is supported by Mozilla Firefox not Internet Explorer as there are incompatibility issues with I E 10 On your desktop double click on Mozilla Firefox and copy and paste in the following web address https www med ed ac uk This will take you into the EASE login page It is advisable at this point to bookmark this page by selecting the drop down and the top right hand menu bar and clicking on Bookmark This Page foogle P AE View Bookmarks Toolbar Show Al Bookmarks Ctrl Shift B Bookmark This Page Ctrl D subscribe to This Page
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