Basic User guide for managing School AD integrated filtering policies
Contents
1. Bucks PSN Basic User guide for managing School IP level filtering policies Version 1 0 Updata Infrastructure Ltd updata Page 2 of 13 Document Admin Document History Version Date Comments Ashley Russell 14 01 2013 a 04 02 2013 Draft Baselined Contents BO EINER SEE TE EET E E E 2 NS crete E E Er 2 MOJU O ee E EE EEE E E E E EET EET REE FEE TE ERE DE Een 3 How to manage the filtering policeS eesenssseenesseessseressrrressrrressreressrressresssrrressrereserressreresrereserereserresene 3 To Add Remove a category cseeeeeeeeeeccccccccccecceceeuceesesesecececccecssseseeeeeuuueeesssseeeeeececccssseeseeeeuuuegesesseeeeees 6 Other available functions within the Netsweeper portal cccccccsssececcsseceecesscceeeeseceseusecesseaeceeeenes 10 Customised Access Denied Page cccccsseccesseceessceceescecenececeneceeenceceenceseueceseeceseeeeeuscessecesseceneneeees 12 RED SIRENE EAE E E E E E E A A E S EE E E E 15 FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata eee runfrastcher Page 3 of 13 Introduction By default each school is given their own personal 3 levels of filtering Primary School Secondary School Staff School Each level is by default a clone of the pre existing filtering levels used by the Buckinghamshire PSN network However the schools can now modify these personal levels to suit their needs It is up to the schoo2. depending on what you select Report Wizard This option gives you the ability to create your own custom report based on multiple criteria eg client username destination URL etc Reports can be created as a single one off report or regular scheduled reports Note Be very careful when selecting date and time parameters on custom reports selecting a large time frame will result in the report taking a very long time to complete In order to keep reporting overhead to a minimum it is generally best practice to be as specific as possible with your search criteria FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updat Page 17 of 13 Cc netsweeper Home Logout Policy Management Account Management Category Management System Tools Monitoring Reports URL Tools Your Account Please selectthe reports you would like and press Save when finished Internet Request Activity I Internet Request Activity HF Internet Request Activity I Category Activity allowed Category Activity allowed Category Activity allowed l Category Activity denied Category Activity denied Category Activity denied Top 10 Websites allowed T Top 10 Websites allowed EF Top 10 Websites allowed Top 10 Websites denied T Top 10 Websites denied Top 10 Websites denied Email Reports To Test amp Email Reports Email Links to Reports Email Reports as Attached Files POF FLEXIBILITY T
3. 13 URL Took Your Account el URL List Manager W URL Lookup Details f l Trace URL Request Local List Search W URL Alert T Web Proxy e netsweeper Home Logout Policy Management Account Management Category Management System Tools Monitoring Reports Logs URL Took Your Account From the output below you can see in this case that http www miniclip com is categorised as games and is therefore being allowed because games is not added as a denied category in the above category list If you now wanted to deny this site you could add it to the URL deny list or if you wanted to deny all gaming sites then tick the category on the filtering policy FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata Oinfasiuichire Page 12 of 13 Policy Management Account Management Category Management System Tools Monitoring Reports Logs URL Tools Your Account Find 200 ayl proxy 05 Games 2012 12 05 08 36 58 http www miniclp com amr proxy 05 Games 200 2012 12 05 08 36 58 Reset URL Customised Access Denied Pages It is possible to create customised Access Denied pages for your Groups These can be different for each group or all the same For any Group for which you do not specify a custom Access Denied page the default page will be used When you create these custom pages it is important that they are replicated across both data centres For this reason
4. that URL will be allowed denied If you enter the URL without the www prefix then all subdomains will be allowed denied eg http facebook com Unless there is a specifc requirement to only modify a subdomain it is advisable as standard practice to omit the prefix eg www so the allow or deny applies to the whole domain Local URL Keyword List Import Export Add URLs Keywords Checklist Report Invalid Report mam New Entry a http facebook com Delete Search URL ER URL Keyword Type No results to display Once you have clicked on Add you will see the new URL appear in the list FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata Oinfastnchire Page 10 of 13 Local URL Keyword List Import Export Add URLs Keywords Checklist Report Invalid Report sa sm Delete po __smes te Delete If you wish to delete a URL simply check the box next to the relevant URL and select Delete Other available functions within the Netsweeper portal URL Lookup You can use this function to check why a particular URL is being blocked or allowed From the Home screen click on URL Tools then select URL Lookup Enter the URL you wish to lookup and select Find FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata Oinfastuchire Page 11 of
5. Content amp Plain Text Page Edit Options C Rich Text lt title gt Access Denied lt title gt lt link rel shortcut icon Hreft http 10 4 251 15 webadmin common templates nextgeneration 3mall ico gt lt style type text css gt body padding Opx margin Opx font family Arial Helvetica sans serif font size 16px background color yellow font family Arial Helvetica sans serif font size 16px lt DIV align center gt lt STRONGS lt FONT size 5 gt Recessa Blocked lt FONT gt lt STRONG gt HR width 90 color ff0000 SIZE 4 gt lt TABLE width 60 border 0 gt lt TBODY gt lt TR gt Home Logout Reports Logs URL Tools Your Account lt TD width 1l003 gt Access to the requested web page lt a title 6url href Surl gt sFILTER_SHORTURL lt a gt has been blocked aa it ia categorised as lt B gt sFILTER_CAT lt B gt which is considered unsuitable for access using Council equipment If you have any queries please contact the following FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata Oinfrashuchere Page 15 of 13 7 For text only pages you can now simply edit the default page using the interface provided and then select lt Submit gt at the bottom of the page 8 If you want to include an image from another website a First copy the image location URL from the website where the image is locate
6. RUST COLLABORATION EXPERTISE EFFICIENCY www updata net
7. d b Select the editor button with the tree on it Mouseover gives Insert edit image c In the resulting dialogue box paste in the image location d Select lt Insert gt Bottom left of the dialogue box Do not attempt to use the Browse button in this dialogue box because it will crash the Netsweeper portal e Select lt Submit gt at the bottom of the page 9 If you wish to use an Access Denied page located elsewhere on the Internet on your own website for example then select the lt Redirect to URL gt radio button insert the URL and then select lt Submit gt at the bottom of the page Reporting To access the reporting functionality select the Reports option on the top menu bar FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata Oinfrasiuchre Cy N Page 16 of 13 Vy cot Reports Logs URL Tools Ai There are a number of options Quick reports gives a number of pre defined reports that have been created for ease of use These reports are based on the frequently requested types of Internet usage statistics although do not report on a username basis The Quick Reporting function is fairly self explanatory Tick the reports you would like to see the email address to send the reports too and the format they should be Then click save Netsweeper will then email you with the selected reports on a daily weekly or monthly basis
8. ls how many filtering levels they wish to implement within the school They may use a one size fits all approach or make it more granular The choice is up to the school how they wish to implement these policies and tailor each one to suit their needs The proxy settings that the school apply to their PC s do not need to change they are still Proxy bucksgfl org uk port 8080 How to manage the filtering polices Log into the Netsweeper Admin portal using the below URL http web admin bucksgfl org uk webadmin Login with the Username and credentials provided Both are case sensitive FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata nascu Page 4 of 13 netsweeper Filtering Policy Users and Account System Administration Monitoring and Analytics BE Not logged in Copyright 1999 2012 Netsweeper Inc All Rights Reserved Connected to http 10 4 251 15 webadmin 2 You are now presented with the main Netsweeper web admin home page To view and modify your filtering policies select Policy Management on the left hand side and then select Policy Manager from the drop down list Coy nersweeper Home Logout A Policy Management Account Management Category Management System Tools Monitoring Reports Logs URL Toots Your Account Quick Tools Reports Status WebAdmin Log Monitor Client Filters Popular Tool
9. ove a category Select Modify Categories Criminal Skills Match Making Profanity Adult Image Matrimonial Substance Abuse Extreme Nudity Weapons Gambling Peer to Peer Hate Speech Pornography Recreation Games Information Social Networking Web Storage Adware Phishing Remote Access Tools Malformed URL Proxy Anonymizer Viruses Miscellaneous Web Chat FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updat P f as A CB jjulrasinidter R NS Page 7 of 13 Wry cv Select the category categories you wish to add or remove and click submit Update this policy auto created in group pv netsweeper default chiltern gov uk Options Update all policies in group pv netsweeper default chiltern gov uk Update all policies in all groups Default Categories Select All Categories Deselect All Categories I Abortions Intranet Servers I Real Estate Iv Adult Image E Investing O Redirector Page IV Adware I Job Search l Re igion IF Alcoho I Journals and Blogs Iv Remote Access Tools I alternative Lifestyles IV Malformed URL I Safe Search T arts amp Culture IV Match Making Sales Classifieds IV Matrimonial I Search Engine Iv Criminal Skills E Network Timeout E Search Keywords E Directory Network Unavailable Mm Self Help I Education I New URL I Sex Education E Educational Games E No Text Iv Socia Ne
10. s Service Status me ne o REE PR Group Manager 2 Service Online Offline 2 Client Manager re i Netsweeper Policy Server 2 0 3 URL List Manager re Netsweeper Webadmin 1 0 Nets Cache 2 0 URL Lookup Details ve ee Netsweeper Enterprise Filter 2 0 ma Trace URL uest o Netsweeper Reporter 1 0 ay uest Log Files Netsweeper Directory Sync 1 0 FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata Oinfasincire Page 5 of 13 Policy Management Account Management iE Group Manager TE Policy Manager 2 Client Manager 77 Search Keywords ds Request Servers In the main screen you will now see your 3 default filtering levels select the filtering level you wish to edit by clicking the default policy which corresponds to the level you wish to edit in this example 00_secondary_template EH default 00 secondary template 34 FT default 00 primary template 39 default 00 staff template 21 You will now see the list of categories that are currently blocked under the selected policy and at the bottom of the screen you will see the local Allow URLs list and Local Deny URLs list Note All categories and URL changes within this screen will only apply to the filtering level first selected 00 secondary template FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata Oinfasiuchre Page 6 of 13 To Add Rem
11. tworking E Entertainment v Nudity E Sports IV Extreme Occult IV Substance Abuse Iv Gambling E Pay to Surf FH Techno ogy V Games IV Peer to Peer Tobacco Tl Genera v Phishing I Trave T General News T Phone Cards T Under Construction IV Hate Speech T Political Iv Viruses E Host is an IP v Pornography Iv Weapons IF Humor I Portals IV Web Chat E Images iv Profanity HF Web E mai E Intimate Appare v Proxy Anonymizer iv Web Storage lt lt You will now be taken back to the main policy screen for the filtering level you are working on again 00 secondary template in this example FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata Oinfasiuchire Page 8 of 13 The other option you have from here is to allow or deny specific URL s within the filtering policy To allow deny a URL select the appropriate list from the drop down menu Local URL Keyword List Import Export Add URLs Keywords Checklist Report Invalid Report Local Allow URLs Keywords Local Allow URLs Keywords Local Deny URLs Keywords In this example we are going to specifically allow http www facebook com Add the URL into the Add Entry field and click on Add FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata Oinfrastuchre Page 9 of 13 Note If you enter the full URL eg http www facebook com then only
12. you should follow these guidelines 1 If your customised Access Denied page contains only text and embedded Netsweeper functions there will be no problem The page will replicate correctly across both data centres 2 If you want to use images such as your logo you will have to insert these as links to images on other websites such as your website If you were to simply paste an image into the Access Denied page it would then not be properly replicated across the data centres 3 There is also the option to create your customised page elsewhere such as on your website and then to simply redirect users there whenever the Access Denied message is activated To create a customised Access Denied page starting from the Netsweeper Home Page 1 Select lt Policy Management gt 2 Select lt Group Manager gt 3 Click on the Group Name of the group for which you wish to create a customised Access Denied page FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updata Page 13 of 13 FLEXIBILITY TRUST COLLABORATION EXPERTISE EFFICIENCY www updata net updat umprasincr Page 14 of 13 Ge Jnetsweeper Policy Management Account Management Category Management System Tools Monitoring Enable Deny Page ica C Monitor Only Display Deny Page Show Deny Page Deny Page Type Deny Page HTTR1 0 Redirect to URL Deny Page Options Use Custom
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