ARC PEP Application Reporting User Guide
Contents
1. 2003 Editable Rich Text Format RTF Character Separated Values CSV XML KEY RS Returning Student Jf New Student Allocations NT New to Trust EE Continuous Student Allocations Retrieval of Practice 17 02 2015 Y Yes Page 1 of 1 Page 11 Vsn 1 0 19 Feb 20152. ARC PEP User Guide University of the Reporting West of England BRISTOL ARC PEP Placement Environment Profile Application Reporting User Guide Contents WACO CRC UIO inex ences ertcensneaetanteiae E E 2 Accessing Tie REDON US OU OMe rateusceacnteseeieate ne EE E 3 New and existing Student allocations Report ccccccsseccccesseccceesececceeccceeuseceeeueceseuaeceeseaeecessuneess 4 Complete placement duration dates Report ccccccssseccccsscccceseccceesececcesccceaesececeueceeseesecessuneess 7 Exporting report data to other applications cccccccccsseccccessccecenseccceenecceeeeecceseesecesaeeceseugeceesenes 11 Page 1 Vsn 1 0 19 Feb 2015 ARC PEP User Guide University of the Reporting West of England BRISTOL N B Please consider the environment before printing this guide it is subject to continual revision and the latest version is always available to view from Practice Support Net PS Net http www1 uwe ac uk students practicesupportnet policiesandprocedures aspx Introduction It is recommended to view current information regarding allocations using the Students option within ARC PEP Due to the volume of data held within the application running a report uses more system resource and can therefore take a significant period of time depending on the volume of demand from other users There are two reports available both can be selected to report data either for the placemen
3. D 31 Current Sequence 19 Last Updated 09 01 2013 Trust Info Placement Info Learning Og Students Audit Tracking PEP Log Reports Choose Report Source Run report for selected PEP Run report for all user s PEPs To access a PEP Report Click on the report name A new window will open and from there you can view the data or choose to export or print it General New amp existing student allocations Shows students newly allocated to placement alongside students already on placement Enter the start date as per the email notification that students have been allocated to the placement Complete plaqkment duration dates Shows the full start and end dates for all students on placement during the date range specified by the user ARC Technology Ltd 2015 2 Select New amp existing student allocations option Page 4 Vsn 1 0 19 Feb 2015 ARC PEP User Guide University of the Reporting West of England N BRISTOL 3 Enter the start date as indicated in any automatic email alert received Click on the calendar icon use arrow keys to move through the months and years and then click on the O K button 4 Enter the end date typically 12 weeks from start date but there may be holiday periods which extend it 5 Click on OK button to run the report Fig 2 Page 5 Vsn 1 0 19 Feb 2015 ARC PEP User Guide University of the Reporting West of England BRISTOL 6 Please consider the environ
4. ed PEP to report information for the placement from which the report is being run Or Select Run report for all User s PEPs to report information for all the placements for which the user has access EDULEAD Change Password _ Help Log Out University of the West of England BRISTOL Host Name WARD 31 Current Sequence 19 Last Updated 09 01 2013 Trust Info Placement Info Learning Og Students Audit Tracking PEP Log Reports Choose Report Source Run report for selected PEP Run report for all user s PEPs To access a PEP Report Click on the report name A new window will open and from there you can view the data or choose to export or print it General New amp existing student allocations Shows students newly allocated to placement alongside students already on placement Enter the start date as per the email notification that students have been allocated to the placement Complete placement duration dates Shows the full start and end dates for all students on placement during the date range specified by the user AR T jy Ltd 2015 2 Select Complete placement duration dates option Page 7 Vsn 1 0 19 Feb 2015 ARC PEP User Guide University of the Reporting West of England N BRISTOL 3 Enter the start date for the period in which you want the system to report Click on the calendar icon use arrow keys to move through the months and years and then click on the O K b
5. ment before choosing to print the document The resulting report can be viewed on screen Fig 3 New student allocations are denoted in green Continuous student allocations are denoted in blue RS Student is returning to practice after having intermitted their programme of study NT Student is new to this Trust Organisation R within the coloured box indicates this is a retrieval additional placement to achieve specific learning objectives Fig 3 ats Find CE 1 0f1 100 A fa Main Report Summary Report 1 Within date range University of the West of England Student Allocations only between 21 04 2014 and 14 09 2014 BRISTOL Placement os Intake Surname Forename RS NT a eae TRAPRIATMIN mites l ied E oe EME Student names hidden SS Se EE SS SS ae ee a to ensure 09 11NUR Intensive Care ee ie confidentiality a EEN ss eee er es Ses ae eee ee ee oe CD ees es es et ee es Be ee ee ee i ee Es ee eee eS ee ee eee SS ae a ee en es ee ee ee a aes ea as a ee ee ee a EEE eS SS SS SS es ee a A E S EN E E A E E KEY RS Returning Student J New Student Allocations A EA NT New to Trust E Continuous Student Allocations 18 02 2015 Y Yes Page 1 of 1 v Page 6 Vsn 1 0 19 Feb 2015 ARC PEP User Guide University of the Reporting West of England BRISTOL Complete placement duration dates Report 1 Choose Report Source Select Run report for select
6. ort University of the s amp West of England Summary Report 2 Including date range BRISTOL Student Allocations between 09 03 2014 and 31 07 2014 at Midsomer Foundation Trust PESTS DEN SBME TOMA DORIS SORE THT TAT Student names hidden for confidentiality KEY RS Returning Student ven WB Student Allocations 18 02 2015 NT New to Trust E Student Allocations Retrieval of Practice Page 1 of 1 Page 10 Vsn1 0 19 Feb 2015 ARC PEP User Guide University of the Reporting West of England BRISTOL Exporting report data to other applications 7 If you choose to export the data from any report to another application for any reason simply Click on the export icon Fig 4 8 Select the file format required from the drop down menu box pdf Microsoft Excel 97 2003 Microsoft Excel 97 2003 Data Only Microsoft Excel Workbook Data only Microsoft Word 97 2003 Microsoft Word 97 2003 Editable Rich Text Format RTF Character Separated Values CSV XML N B NO SUPPORT IS PROVIDED FOR THESE TARGET APPLICATIONS BY UWE Bristol Summary Report 1 Within date range University of the West of England Student Allocations only between 23 02 2015 and 25 04 2015 BRISTOL Total Placement Capacity Intake Surname Forename RS NT Microsoft Excel 97 2003 Microsoft Excel 97 2003 Data Only Microsoft Excel Workbook Data only Microsoft Word 97 2003 Microsoft Word 97
7. s display fig 2 Fig 2 EDULEAD i Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name WARD 31 Current Sequence 19 Last Updated 09 01 2013 Trust Info Placement Info Learning Opps Students Audit Tracking PEP Log Reports Choose Report Source Run report for selected PEP Run report for all user s PEPs To access a PEP Report Click on the report name A new window will open and from there you can view the data or choose to export or print it General New amp existing student allocations Shows students newly allocated to placement alongside students already on placement Enter the start date as per the email notification that students have been allocated to the placement Complete placement duration dates Shows the full start and end dates for all students on placement during the date range specified by the user ARC Technology Ltd 2015 Page 3 Vsn 1 0 19 Feb 2015 ARC PEP User Guide University of the Reporting West of England BRISTOL New and existing student allocations Report 1 Choose Report Source Select Run report for selected PEP to report information for the placement from which the report is being run Or Select Run report for all User s PEPs to report information for all the placements for which the user has access EDULEAD Change Password _ Help Log Out University of the West of England BRISTOL Host Name WAR
8. t from which the report is being requested or for all the placements to which the user has access Reports can be run either in View or Edit mode Report Name New and existing student allocations Indicated by colour code shows students newly allocated to a placement and students already on placement Other information includes placement capacity students new to the organisation and those on a retrieval placement Use this report on receipt of an automatic email indicating students have been allocated or changes have taken place to this placement Complete placement duration dates Shows the full start and end dates for all students on placement during the date range specified Other information includes students on retrieval new to the Trust organisation and resuming practice after having intermitted their studies Both reports can be exported to other applications e g Microsoft Excel where the user can manipulate data and amend the format Page 2 Vsn 1 0 19 Feb 2015 ARC PEP User Guide University of the Reporting West of England BRISTOL Accessing the Reporting Option 1 Select Reports from the menu bar EDULEAD Hosts Change Password Help Log Out University of the West of England BRISTOL Host Name WARD 31 Current Sequence 19 Last Updated 09 01 2013 Trust Info Placement Info Learning Opps Students Audit Tracking PEP Log Reports Organisation Trust Welcome 2 The report option
9. utton 4 Enter the end date for the period in which you want the system to report 5 Click on OK button to run the report Fig 2 Page 8 Vsn 1 0 19 Feb 2015 ARC PEP User Guide University of the Reporting West of England BRISTOL 6 Please consider the environment before choosing to print the document The resulting report can be viewed on screen Fig 3a amp 3b All allocations that are in place for a minimum of 1 day for the time period selected in steps 3 and 4 above will be reported RS Student is returning to practice after having intermitted their programme of study NT Student is new to this Trust Organisation R within the coloured box indicates this is a retrieval additional placement to achieve specific learning objectives Fig 3a Left hand side of report amp Fing la Ge 101 ais Report University of the i s amp West of England Summary Report 2 Including date range BRISTOL Student Allocations between 09 03 2014 and 31 07 2014 at Midsomer Foundation Trust Total Placement Capacity Intake Surname Forename Students Total Ward 17 STICA amma Student names hidden for confidentiality KEY RS Returning Student Y Yes EE Student Allocations 1802 2015 NT New to Trust E Student Allocations Retrieval of Practice Page 1 of 1 Page 9 Vsn 1 0 19 Feb 2015 ARC PEP User Guide University of the Reporting West of England BRISTOL Fig 3b RHS of rep
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