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Health & Safety Xpert® User Guide

1. Serious injury arising from fire or explosion Loss of consciousness arising from an increase in body temperature Loss of consciousness or asphyxiation arising from gas fume vapor or lack of oxygen Drowning arising from an increase in the level of liquid Asphyxiation arising from a free flowing solid or because of entrapment by it Use the Permit to Work Confined Spaces included with Health amp Safety Xpert to help you control hazardous work and authorise specific persons to undertake particular tasks in a designated area The Permit to Work is designed to help you define the safety precautions to be taken depending on the nature of the work being performed and the hazards involved You should use it to record the methods to be used and precautions to be taken which should be agreed to by all parties concerned beforehand and clearly stated on the Permit to Work The Permit to Work must be signed off by all parties before any work commences Permits to Work are only valid for specific short periods of time and therefore help you to monitor the ongoing use of suitable safe systems of work It is important to file these records so that they could be consulted by an inspector if necessary 52 Guide to Printouts Permit to Work at Heights PERMIT TO WORK AT HEIGHTS Under the Work at Height Regulations 2005 a Risk Assessment is an essential part of complying with these regulations and must be done under the Management of Health amp Safety a
2. The Health amp Safety Executive recommends against removal of asbestos wherever possible Therefore the Organisation will endeavour to ensure any ACM is safely endosed by sealing encapsulating or repairing existing endosure If work with ACM is necessary then the Organisation will ensure that the relevant licence is held where required Personnel who shall undertake work with ACM shall not commence work without issue of a Permit to Work by the Organisation and without agreeing to work to a Safety Method Statement Control of Substances Hazardous to Health COSHH The Control of Substances Hazardous to Health Regulations COSHH require the Organisation to identify any substances which are in use and which are hazardous to health as legally defined for example lead solvents paint dust wet cement and to assess the risk of those T re to substances hazardous to health Enter a name for this paragraph You can also set it to be the default paragraph for all new projects hbn 101 domain localiHP LaserJet 3300 Series POL 6 a Document g H527 Company Health amp Safety Poley O E H514 Plant inspection D E s16 scaffolding inspection O E H51 iting Equipment inspection O E H515 Excavation inspection O E H509 Ste Setup checkist Zi E H524 site inspection Checkist D sas site auat O E H512 Harness Inspection O E H525 Excavation Pre Works Checklist D F10 Notification of constr
3. Wrnd i01 domain local HP LaserJet 3300 Series PCL 6 Document FQ e161 sodyine spraygun Washing Sdvent EGS E Q 182 Power wash utra Concerirate D cavs Pigeon Droppings O Q c7 creases O Q cass exhaust osses O Q cav smoke fines OQ caro solvent achesies O Q cass pva adhesives O Q cas Hardwood nust O Q c1s0 Treated inber O Q car rater wet COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment 1 NotYetPrinter 1 NotYet Printer 1 Not YetPrinte 1 Not YetPrinte 1 Not YetPrinte 1 NotYetPrinte 1 NotYetrinte 1 NotYet rinte When you edit the Contract Structure you can review and make changes to the Organisational Chart To add a new person or delete a person from the chart simply right click on the person you want to make changes to Once you are satisfied with the content of the Health amp Safety Plan simply press Print button to print a copy In the Print dialog box confirm which document you wish to print select whether you wish to print direct to your printer show a print preview or open the document in Microsoft Word then click Print For more detailed information about the Health amp Safety Plan and why you need it see page 39 18 Management Documents Tab MANAGEMENT DOCUMENTS TAB In the Management Documents screen you can select r
4. 02 2008 19 02 All personnel contractors and visitors MUST sign the attendance register upon arrival at the site Everyone must also sign out when they leave a m Do not allow unauthorised persons or members of the public on site Anyone noticing unauthorised persons on site must notify the Site Manager Foreman immediately Fire The Responsible person under the RR FS O 2005 is Do not obstruct fire extinguishers and fire points Do not obstruct fire exit routes Inform the Site Manager Foreman of any fire immediately If you want to save any amendments you make to the documents that can be edited so Health amp Safety Policy that you can use them again in the future Your conduct must comply with the Organisation s Health amp Safety Policy and these Site Rules at all times press the Save As button to give your new text a name ied into Once you are satisfied with the content of these other A e documents simply press Print button to print copies In 5 Sa baa the Print dialog box confirm which document you wish al R to print select whether you wish to print direct to your Bl jprsos retin stems he vet etPite printer show a print preview or open the document in i eee Microsoft Word then click Print C H520 Accident investigation Report Not Yet Printe r nee wi pean For more detailed information about these management s S aa pi paa documents turn to pages 28 57 E S29 Pre Constr
5. Entire Agreement This is the only and entire agreement between you and in relation to Health amp Safety Xpert It cannot and shall not be capable of modification unless in writing and signed by you and an authorised officer of House Builder XL Limited Governing Law This Agreement shall be governed by and construed in all respects in accordance with the laws of England and Wales and the parties submit to the exclusive jurisdiction of the English Courts All rights reserved No part of this publication may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise without the prior permission in writing from HBXL
6. Permits to Work are only valid for specific short periods of time and therefore help you to monitor the ongoing use of suitable safe systems of work It is important to file these records so that they could be consulted by an inspector if necessary Guide to Printouts Permit to Work Confined Spaces 51 PERMIT TO WORK CONFINED SPACES Under the Confined Spaces Regulation 1997 a Risk Assessment is an essential part of complying with these regulations and must be done under the Management of Health amp Safety at Work Regulations 1999 to determine a safe system of work The Risk Assessment should start with the measures both in design and procedures that can be adopted to enable any work to be carried out outside the confined space where possible The assessment must be done by a competent person and will normally be formalized into a specific Permit to Work applicable to a particular task Method Statements need only be completed when there are unforeseen unplanned or specialist activities on site which are not covered by relevant risk assessments Method Statements are site specific and can only be completed by a trained experienced and competent person Notes Confined space means any space including a chamber tank vat silo pit trench pipe sewer flue well or similar place by its virtue of its enclosed nature where there arises a reasonably foreseeable specified risk Specified risk means a risk to any person at work of
7. a suitably authorized person within your company or by someone from within your organization who is suitably competent Use the Health amp Safety Audit included with Health amp Safety Xpert together with regular Site Inspections to monitor site health and safety and implement the principals of your Company Health and Safety Policy It is important to file these records so that they could be consulted by an inspector if necessary Guide to Printouts Site Inspection 47 SITE INSPECTION The Health amp Safety at Work Act 1974 describes the general duties that employers have towards their employees and to members of the public The health and safety of people at work Protection of other people affected by work activities The control of risks to health and safety from articles amp substances at work The control of some atmospheric emissions The employers main duties are to ensure so far as reasonably practicable the health and safety and welfare at work of all their employees In particular The provision of safe plant and systems of work The safe use handling storage and transport of articles and substances The provision of any required information instruction training and supervision A safe place of work including access and egress A safe working environment with adequate welfare facilities In addition under the Construction Design and Management Regulations 2007 it is stipulated that during the construction p
8. and safety policy Set down the organization and arrangements for putting that policy into effect Revise and update the policy as necessary Bring the policy and arrangements to the notice of all employees In addition every employer and self employed person is under a duty so far as reasonably practicable that persons not in their employment and themselves for self employed who may be effected are not exposed to risks to their health amp safety Powers of Inspectors Under the Health amp Safety at Work Act 1974 inspectors have the authorization to enter premises at any reasonable time or anytime in a dangerous situation and to Take a constable with them if necessary Examine and investigate Take measurements photographs and recordings Take possession of or retain anything for examination or legal proceedings Require any person who can give information to answer questions and sign a statement Issue an Improvement Notice which is a notice identifying a contravention of the law and specifying a date by which the situation must be remedied What are the main Health amp Safety Regulations you need to know about 21 e Issue a Prohibition Notice which is a notice identifying and halting a situation which involves or will involve a risk of serious personal injury A contravention need not have been committed The notice can have immediate effect Offences Notices will contain or have attached an explanation of what you must
9. do to comply You are often allowed to use a different but equally effective alternative When notices are issued a copy will be provided for any employees The law requires some notices to be put in a register which is open to public inspection Failure to comply with a notice is a serious offence and is likely to lead to prosecution The laws that Inspectors enforce take account of the costs of what you are required to do This means that the action required must be in proportion to the risks concerned If you appeal against an Improvement Notice it is suspended until the appeal is heard A Prohibition Notice usually remains in force until the appeal is heard An appeal form will be enclosed with either type of notice The Inspector can also decide to prosecute any company and or individual breaking the law When an offence is committed by a corporate body with the knowledge connivance or neglect by a responsible person both that person and the body corporate are liable to prosecution Prosecution is more likely where there e is a blatant disregard for the law particularly for economic reasons e is reckless disregard for the health and safety of workpeople and others e have been repeated breaches of legislation and management is neither willing nor structured to deal adequately with these e has been a serious accident or a case of ill health arising from a substantial legal contravention or where e a particular type of offence is prevale
10. familiar with procedures and test the procedures Provide suitable signs to indicate the fire fighting equipment e Welfare facilities 0 O O Provide sanitary and washing facilities with adequate supply of drinking water Accommodation for clothing and changing facilities Rest facilities e Traffic routes amp Vehicles O O O 0 Organized so that vehicles and people can move safely Organized so there is a separation between people and vehicles or where this is not reasonably practicable people are protected and warning of approaching vehicles is given Vehicles can only be used where routes are free of obstructions there is sufficient room or warning has been given to the driver Suitable signs should be erected e Training Inspection and Reports Construction work where training or technical knowledge is required to protect people shall only be carried out by competent people or under competent supervision Where the work is part of an excavation make sure it is inspected before work and at specified intervals by a competent person Reports of inspections must be produced by the competent person before the end of the working period What are the main Health amp Safety Regulations you need to know about 27 CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH REGULATIONS COSHH 2002 Control of Substances Hazardous to Health Regulations COSHH 2002 extends the steps required under risk assessments
11. goodwill loss of business information pecuniary loss special incidental or consequential loss arising out of the use of failure of or inability to use this product even if The Company has been advised of such damages In any case The Company and its suppliers entire liability under any provision of this agreement shall be limited to the amount actually paid by you for the software or 1 000 000 being the extent of or the Company s insurance cover whichever is the lesser You acknowledge that the nature of Health amp Safety Xpert is that it provides you with a precedent bank of documentation and services to help meet a business s obligations under health and safety requirements in the house building sector and as such is a generic product for which you shall be solely responsible for adapting documents procedures and recommendations to meet the specific requirements of your own health and safety needs for your specific project s and you hereby accept that the Company shall have no liability or responsibility insofar as Health amp Safety Xpert is applied by you to your business s health and safety needs in an inappropriate way Nothing in these terms shall limit the Company s liability for death or personal injury caused by the Company or any of its employees or agents negligence The Company gives no warranty or service level commitment as regards technical support notwithstanding the generality of the above provisions
12. is void if failure has resulted from accident abuse or misapplication Any replacement software will be warranted for the remainder of the original warranty period or thirty 30 days whichever is longer No Other Warranties To the maximum extent permitted by applicable law The Company and its suppliers disclaim all other representations warranties conditions or other terms either expressed or implied including but not limited to implied warranties and or conditions of merchantability and fitness for a particular purpose with regard to Health amp Safety Xpert and any accompanying written materials This Limited Warranty gives you specific legal rights Limitations of Liability YOUR ATTENTION IS IN PARTICULAR DRAWN TO THESE PROVISIONS FOR LIMITATIONS OF LIABILITY Health and Safety Xpert is a specialist software product for use by professionals and as such users should apply their professional skill and judgement in assessing outcomes from the application of Health and Safety Xpert to a project and the Company accepts no liability with regard to errors or omissions that would be reasonably foreseeable to such a user Notwithstanding any other provision of these terms and to the maximum extent permitted by applicable law in no event shall The Company or its suppliers be liable for any damages whatsoever including without limitation direct or indirect damages for personal injury loss of business profits business interruption loss of
13. necessary to render suitable control and prevent further spread The plan of work should identify procedures to adopt in the light of such emergencies A license from the HSE is required to carry out works unless e Exposure is sporadic and of low intensity i e not exceeding 0 6 fibres per cm over 10 minute period and e Itis clear from the risk assessment that exposure will not exceed the control limit and e The work involves o Short non continuous activities e g 1 person not exceeding 1 hour per week or total time spent by all workers not exceeding 2 hours per week o Removal of materials where fibres are firmly linked in a matrix e g cement decorative coatings paints bitumen plastic resin vinyl tiles electric cables roofing felt gaskets washers ropes and seals o Encapsulation sealing air monitoring and sample collecting Use the Permit to Work Asbestos included with Health amp Safety Xpert to help you control hazardous work and authorise specific persons to undertake particular tasks in a designated area The Permit to Work is designed to help you define the safety precautions to be taken depending on the nature of the work being performed and the hazards involved You should use it to record the methods to be used and precautions to be taken which should be agreed to by all parties concerned beforehand and clearly stated on the Permit to Work The Permit to Work must be signed off by all parties before any work commences
14. of the Pre construction Info Pack Project Details Health amp Safety Policy Pre Construction Info Pack Risk Assessments COSHH Assessments When drawing up the pre construction information each of the following topics should be considered Information should be included where the topic is relevant to the work proposed The pre construction information provides information for those bidding for or planning work and for the development of the construction phase plan The level of detail in the information should be proportionate to the risks involved in the project Pre Construction Information Pack Sections Contract Detail The Contract Detail section describes the nature of the project location nature of construction work etc as well as key dates Health amp Safety Plan Management Documents Client Considerations amp Management Requirements Client Considerations amp Management Requirements sets out the requirements for managing the construction work induding health amp safety goals for the project On Site Risks amp Environmental Restrictions The On Site Risks amp Environmental Restr a relating to safety risks and health risks Pre Construction Information Pack Health amp Safety File conditions and adjacent land use Significant Design amp Construction Hazards The Significant Design amp Construction Ha The Health amp Safety File section sets out what information will be included in
15. prevention methods Project Details Health amp Safety Policy pre Construction Info Pack Risk Assessments COSHH Assessments Health amp Safety Plan Management Documents Pol Icy screen you A Company Health amp Safety Policy is the starting point to managing health amp safety in the work place and sets out how you manage health and safety in your 7 shou ld review and ed it organisation It defines who does what and when and how they do it the text of the Health amp Safety Policy document NJ W Press the Edit button next to each section The section you wish to edit pops up in a dialog box where you can make the changes you require then press OK NJ SJ KJ J substances rhe Organisation will ensure that all Asbestos Containing Material ACM that may be encountered on a site will be managed in such a manner as to eliminate so far as reasonably practicable exposure to asbestos fibres of staff contractors and members of the public Where exposure cannot be eliminated the Organisation shall ensure that exposure to asbestos fibres is reduced below any statutory control limits or T action levels that may be in existence Any ACM shall be subject to a risk assessment before any decision regarding its endosure repair or removal is taken If deemed necessary by the Risk Assessment an Air Test shall be carried out to ensure a safe level of fibres before any work is commenced
16. r T ac Close Notes About Risk Assessments 15 NOTES ABOUT RISK ASSESSMENTS Legal Requirements amp Recording Regulation 3 of the Management of Health and Safety at Work Regulations 1999 requires employers to make suitable and sufficient assessment of the risks to the health and safety of their workers or any other person who may be affected by their undertakings and to record the significant findings of the assessments The requirement relates also to the self employed The recorded assessment should be an effective statement of hazards and risks which then leads management to take the relevant action to ensure health and safety It needs to be part of the employer s overall approach to health and safety Contents e All relevant hazards and risks should be addressed e Consider what normally happens in the workplace or during work activity e Consider who might be affected e Take into account existing precautionary measures e Show what control measures are to be put in place to ensure a safe system of work Format The Risk Assessment document provided with Health amp Safety Xpert has been designed to assist in meeting the above requirements A number of construction operations have been identified together with associated risks and hazards and recommended control measures in generic form The format has been designed so that when completed it will be regarded as Site Specific The assessor is invited to select
17. the Health amp Safety file and how the information will be gathered and presented assumptions risks identified during desig Layout amp Format co ordinating on going design work and A brief description of the work carried out Ith amp Safety File Any residual hazards Health amp Safety File The Health amp Safety File section sets ou Key structural principles R Health amp Safety file and how the informa Hazardous materials used Information regarding removal and dismanting of installed plant or equipment Health and safety Information about equipment provided for maintaining and deaning the structure Nature location etc of underground services cables Information and as built drawings Arrangements for the Collection amp Gathering of Information The CDM Coordinator will prepare review amend or add to the file and give it to the cient at the end of the project Clients designers and contractors will supply the information necessary for compilation and updating the file Everyone providing information will ensure it is accurate and provided promptly Enter a name for this paragraph If you want to save any of the changes you have made to these paragraphs for use in other projects in the future you can do this using the Save As button You can also set it to be the default paragraph for all new projects Cox _ cancel E Set as default paragraph Once you are satisfied
18. the main Health amp Safety Regulations you need to know about PART 4 ALL CONSTRUCTION PROJECTS Construction Design and Management Regulations 2007 gives employers the self employed and those who control the way in which construction work is carried out various duties including e Safe place of work 0 0 0 Safe access and egress to places of work Safe places of work with adequate space for workers That people are prevented from gaining access to unsafe access or workplaces e Excavations are safe 0 o000000 Ensure that excavations do not accidentally collapse Prevent so far as is reasonably practicable a person from being buried or trapped by a fall of material Support so far as is reasonably practicable the sides roof or adjacent area to prevent a collapse Provide suitable and sufficient equipment to support the excavation Work on supports for an excavation only under competent supervision Stop any person vehicle or equipment being near to an excavation where it is likely to cause collapse Prevent any risk so far as is reasonably practicable of injury from underground cables or services Prevent persons vehicle or plant equipment or any accumulation of material falling into the excavation e Fire amp other emergencies 6 O O O Provide unobstructed properly signed emergency routes and exits to a place of safety Set up appropriate emergency procedures with designated people Make people on site
19. those in control of premises to notify and report some work related accidents diseases and dangerous occurrences to the relevant enforcing authority for their work activity see Accident amp Incident Record for more details The causes of all accidents and incidents including near misses should be established in order to enable appropriate preventive action to be taken in the future This is an essential part of the reactive monitoring of your company s Health and safety standards Use the Accident amp Incident Investigation Form included with Health amp Safety Xpert to carry out this function It is important to file these records so that they could be consulted by an inspector if necessary 34 Guide to Printouts F10 Form Revised F10 FORM REVISED Under the Construction Design amp Management Regulations 2007 if the construction phase involves more than 30 working days or 500 person days and the project is not of a domestic nature the CDM Coordinator must advise the HSE of your project on an F10 Form Revised This advises the HSE of information such as Address of the construction site Name amp Address of the clients Name amp Address of the CDM Coordinator A declaration signed on behalf of the planning supervisor that he has been appointed as such Name amp Address of principal contractor Other important information regarding the nature purpose and method of works Part 3 of CDM Regulations a
20. with the content of the Pre Select the doamets yu nant tpt construction Info Pack simply press Print button _ _ allen to print a copy In the Print dialog box confirm which a ee document you wish to print select whether you wish to print direct to your printer show a print preview or E Gf reun rrenean al open the document in Microsoft Word then click C 2f 823 Toolbox Tak Training Record Not Yet Printer Print E Gf H504 Acknowledgement OF Risk Assessments Not Yet Printe E Print Not Yet Printe z o of HS01 Site Attendance Register Visitor Register Not Yet Printer E G s22 Tooton Tak reyster Notet Printe For more detailed information about the Pre E f H506 Ste inductuon Register Not Yet Printes sg Fi ede Es tac SAET erei construction Info Pack and why you need one see E raoz surveying amp Setting Out Risk Assessment Not Yet Printer page 38 O Raos Construction of Site Offices Compound ind Welfare Risk Assessment Not Yet Printer L Ran4 02 Transportation of Packaged amp Unpackaged Goods Risk Assessment Not Yet Printer r gm m p EG 14 Risk Assessments Tab RISK ASSESSMENTS TAB Health amp Safety Xpert The Paddocks In the Risk Assessments screen you should review Project Details Health amp Safety Policy Pre Construction Info Pack Risk Assessments COSHH Asses
21. 19 02 Site Rules set out your organizations rules for achieving the health safety and welfare of all personnel on site and members of the public who may be affected by the works You can edit or select alternative text below HS16 Scaffolding Inspection 17 02 2008 19 02 Mirada HS17 Site Rules 17 02 2008 19 02 This document details the rules for working on site All personnel subcontractors and visitors must abide by these rules Anyone contravening 2 these rules risks being removed from the site Site Rules are designed to protect the health safety and welfare of all personnel on site and 3 fic zi members of the public who could be affected by the works Itis paramount that all personnel subcontractors and visitors to the site are E a eaeae PERDE familiar with these rules and have agreed to abide by them by signing a register J Qi FrePlen 17 02 2008 19 02 A copy of this document will be given to all personnel during their Site Induction and a copy will be displayed in a prominent place in the welfare _ s20 Accident Investigation Report 17 02 2008 19 02 Accidents IHS21 Accident amp Incident Record 17 02 2008 19 02 Report all accidents incidents and hear misses even if minor to the site manager foreman immediately a lf HS22 Toolbox Talk Register 17 02 2008 19 02 Py lf HS23 Toolbox Talk Training Record 17 02 2008 19 02 Til HS24 Site Inspection Checklist 17 02 2008 19 02 Attendance Register im HS25 Site Audit 17
22. Act 1969 ensures that an employer has at least a minimum level of insurance against such claims This is why it is important to undertake training and provide site rules to avoid such scenarios Guide to Printouts Health amp Safety Policy 28 GUIDE TO PRINTOUTS INCLUDED WITH HEALTH amp SAFETY XPERT COMPANY HEALTH amp SAFETY POLICY Under the Health amp Safety at Work Act 1974 every employer by law with 5 or more employees must prepare and update as necessary a Company Health and Safety Policy Under the Health amp Safety First Aid Regulations 1981 an employer must provide adequate and appropriate first aid facilities and equipment rendered by qualified first aiders Employees must be informed of these arrangements including the location of facilities equipment and people and this is usually included in a Company Health and Safety Policy A Company Health and Safety Policy would normally also included general statements of how the company intends to comply with other relevant regulations including Deposit of Poisonous Waste Act 1972 High Inflammable and Liquefied Petroleum Gas Regulations 1982 Petroleum Spirit Plastic Container Regulations 1982 Control of Asbestos at Work Regulations 2006 Construction Head Protection Regulations 1989 Control of Pollution Amendment Act 1989 Electricity at Work Regulations 1989 Environmental Protection Act 1991 Controlled Waste Registration of Carriers and Seizure of V
23. Health amp Safety Plan document and the Organisational Chart because each Health amp Safety Plan is unique and specific to the job for which it is prepared and therefore requires you to enter your own bespoke text Health amp Safety Xpert The Paddocks Health amp Safety Plan Sections Contact Names Health Risks Organisational Chart Contract Structure Project Details Health amp Safety Policy Pre Construction Info Pack Risk Assessments COSHH Assessments Health amp Safety Pian Management Documents A Health amp Safety Plan sets out the arrangements for securing the health amp safety of everyone carrying out the construction work and all others who may be affected by it You can edit the text at any time Contract Detail The Contract Detail section describes the nature of the project location nature of construction work etc as A well as the existing environment existing services surrounding land use ground conditions etc Contract Structure The Contract Structure section sets out the management structure and responsibilities of the various members iy of the project team whether based at site or elsewhere The organisational chart and associated job descriptions can be edited at any time The Contact Names section sets out the contact details of the q and Emergency contact details relevant to the project Management of the work The Management
24. Health amp Safety Xpert User Guide Software by Steven Mulgrew Written by Liz Leaman Joanna Mulgrew Olivia Wild amp Dave Price House Builder XL Limited House Builder XL Limited 2006 2009 Contents 3 Contents HOW TO USE THIS BOOK AND GET STARTED WHAT CAN HEALTH amp SAFETY XPERT DO INSTALLING HEALTH amp SAFETY XPERT WORKING YOUR WAY AROUND THE SCREENS Main Menu amp Creating A New Health amp Safety Project Project Details Tab Health amp Safety Policy Tab Pre Construction Info Pack Tab Risk Assessments Tab Notes About Risk Assessments COSHH Assessments Tab Health amp Safety Plan Tab Management Documents Tab WHAT ARE THE MAIN HEALTH amp SAFETY REGULATIONS YOU NEED TO KNOW ABOUT The Health amp Safety at Work Act 1974 The Management of Health amp Safety at Work Regulations 1999 Construction Design amp Management Regulations 2007 Control of Substances Hazardous to Health Regulations COSHH 2002 20 20 22 23 27 Employers Liability Compulsory Insurance Act 1969 and Regulations 1998 states that employers are responsible for the health amp safety of employees while they are at work GUIDE TO PRINTOUTS INCLUDED WITH HEALTH amp SAFETY XPERT Company Health amp Safety Policy Risk Assessments COSHH Assessments Acknowledgement of Risk Assessments COSHH Cover Sheet Accident amp Incident Record Accident amp Incident Investigation Form F10 Form Revised PPE
25. Inspection Record Excavation Pre Works Checklist Site Set Up Checklist Excavation Inspection Record Site Rules Scaffolding Inspection Record Site Safety Induction Scaffolding Handover Sheet Site Induction Register Harness Inspection Record Site Attendance Visitors Register Lifting Equipment Inspection Record Fire Plan Contractor Questionnaire For more detailed descriptions of each document why you need it what you do with it and the regulations that apply please turn to page 28 Installing Health amp Safety Xpert 7 INSTALLING HEALTH amp SAFETY XPERT 1 INSTALL YOUR HEALTH amp SAFETY XPERT SOFTWARE 1 Insert CD into drive The CD should Autorun 2 If Autorun has been disabled select Run from the Start Menu type in D Setup exe where D is your CD drive 3 After the installation wizard has started follow the on screen instructions until the installation is complete 2 LAUNCHING HEALTH amp SAFETY XPERT FOR THE FIRST TIME Before attempting to run your Health amp Safety Xpert software it is essential that you check that your computer meets the minimum requirements below 1GHz processor 20MB Hard Drive Space but 100MB recommended 128MB Ram minimum but 512MB recommended CD Rom drive Microsoft Word 2000 SR 1 XP 2003 2007 Windows 98 ME NT 2000 SR 1 XP Vista Internet Connection SVGA Monitor Pointing Device amp Printer Windows Vista only supports Microsoft Word 2003 and 2007 Runnin
26. Register Toolbox Talks Register Toolbox Talks Training Record Pre Construction Information Pack Construction Phase Health amp Safety Plan Plant Inspection Record Site Set Up Checklist Site Rules Site Induction Site Induction Register Site Attendance Register Fire Plan Noise Assessment Health amp Safety Audit Site Inspection Permit to Work Electricals 27 28 28 29 30 30 31 32 33 34 35 36 37 38 39 40 4 Contents Permit to Work Excavations Permit to Work Asbestos Permit to Work Confined Spaces Permit to Work at Heights Hot Works Permit Permit Register Excavation Pre Works Inspection Excavation Inspection Record Scaffolding Inspection Record Scaffolding Handover Certificate Harness Inspection Record Lifting Equipment Inspection Record Method Statements BLANK Contractor Questionnaire TERMS amp CONDITIONS Terms amp Conditions for Health amp Safety Xpert How To Use This Book And Get Started 5 HOW TO USE THIS BOOK AND GET STARTED Thank you for purchasing Health amp Safety Xpert We hope that you will find it an invaluable tool for helping your business take care of the health safety and welfare of your employees subcontractors and the general public while meeting the requirements of current UK health and safety regulations What can Health amp Safety Xpert do Health amp Safety Xpert produces comprehensive documentation to help your company meet the requiremen
27. Xpert to request that your company carries out its own COSHH Assessment of the product dangerous substance and attach it to the manufacturers data sheet identifying and recording any risks associated with it and the measures that you have taken to control and prevent exposure It is important to file these records so that they could be consulted by an inspector if necessary 32 Guide to Printouts Accident amp Incident Investigation Form ACCIDENT amp INCIDENT RECORD Reporting accidents and ill health at work is a legal requirement The information enables the enforcing authorities to identify where and how risks arise and to investigate serious accidents The enforcing authorities can then help and advise you on preventive action to reduce injury ill health and accidental loss much of which is uninsurable RIDDOR or the Reporting of Injuries Diseases and Dangerous Occurrences Regulations 1995 places a legal duty on e employers e the self employed and e those in control of premises to notify and report some work related accidents diseases and dangerous occurrences to the relevant enforcing authority for their work activity You must keep a record of any reportable injury disease or dangerous occurrence This must include the date and method of reporting the date time and place of the event personal details of those involved and a brief description of the nature of the event or disease The law requires the followi
28. and a duty to deal with accidents and emergencies COSHH covers most substances hazardous to health in workplaces and covers persons who may be on the premises but not employed whether they are at work or not including visitors and contractors The seven basic steps include Assess the risks to health Decide what precautions are to be taken Prevent or adequately control exposure Ensure control measures are used and maintained Monitor the exposure of employees to hazardous substances Carry out appropriate health surveillance where necessary Ensure employees are properly informed trained and supervised NOaPon gt Basically no work may be carried out where employees are liable to be exposed to substances hazardous to health unless a suitable and sufficient risk assessment has been carried out including the steps needed to meet COSHH have been made Where 5 or more employees are employed the significant findings must be recorded and steps taken to comply Employers Liability Compulsory Insurance Act 1969 amp Regulations 1998 EMPLOYERS LIABILITY COMPULSORY INSURANCE ACT 1969 AND REGULATIONS 1998 STATES THAT EMPLOYERS ARE RESPONSIBLE FOR THE HEALTH amp SAFETY OF EMPLOYEES WHILE THEY ARE AT WORK Employees may be injured at work or they or former employees may become ill as a result of their work while employed They may try to claim compensation if they believe them to be responsible The Employers Liability Compulsory Insurance
29. ation monitoring amp review The Health amp Safety at Work Act 1974 describes the general duties that employers have towards their employees and to members of the public The provision of safe plant and systems of work The safe use handling storage and transport of articles and substances The provision of any required information instruction training and supervision A safe place of work including access and egress A safe working environment with adequate welfare facilities Information must be provided to staff on the risk assessment risk controls emergency procedures the identity of people appointed to assist on health amp safety matters The information provided must take account the level of training knowledge and experience of the employees The Construction Design and Management Regulations 2007 state that the employers must Ensure a safe place of work Make people on site familiar with emergency procedures and test the procedures Provide sanitary and washing facilities with adequate supply of drinking water Provide accommodation for clothing and changing facilities Provide rest facilities including seating with backs Under the Personal Protective Equipment at Work Regulations 1992 every employer shall ensure that suitable PPE Personal Protective Equipment is provided to employees who may be exposed to risks to their health amp safety The Construction Head Protection Regulations 1989 state that every emplo
30. ations before work commences inside them and any remedial action required Excavations must be inspected before works commence and also daily during excavation works It is important to file these records so that they could be consulted by an inspector if necessary EXCAVATION INSPECTION RECORD Under the Construction Design and Management Regulations 2007 it is stipulated that excavations must be safe It requires the employer to Ensure that excavations do not accidentally collapse Prevent so far as is reasonably practicable a person from being buried or trapped by a fall of material Support so far as is reasonably practicable the sides roof or adjacent area to prevent a collapse Provide suitable and sufficient equipment to support the excavation Work on supports for an excavation only under competent supervision Stop any person vehicle or equipment being near to an excavation where it is likely to cause collapse Prevent any risk so far as is reasonably practicable of injury from underground cables or services Prevent persons vehicle or plant equipment or any accumulation of material falling into the excavation Use the Excavation Inspection Record included with Health amp Safety Xpert to record inspections of excavations and any remedial action required Excavations must be inspected before works commence and also daily during excavation works Additional inspections are required after any event that may have affected the stabilit
31. awler tractor dumper excavator grader loader roller wheeled tractor wheeled loader pouring digging scabbling shovelling hardcore guniting shuttering piling sandblasting re inforcing and any other use of air compressed tools It is important to file these records so that they could be consulted by an inspector if necessary HEALTH amp SAFETY AUDIT The Health amp Safety at Work Act 1974 describes the general duties that employers have towards their employees and to members of the public The health and safety of people at work Protection of other people affected by work activities The control of risks to health and safety from articles amp substances at work The control of some atmospheric emissions The employers main duties are to ensure so far as reasonably practicable the health and safety and welfare at work of all their employees In particular The provision of safe plant and systems of work The safe use handling storage and transport of articles and substances The provision of any required information instruction training and supervision A safe place of work including access and egress A safe working environment with adequate welfare facilities In addition under the Construction Design and Management Regulations 2007 it is stipulated that during the construction phase health amp safety performance must be monitored A Health amp Safety Audit is normally carried out by an external auditor nominated by
32. caffolds Scaffolds must also be inspected before first use Scaffolds must also be re inspected following high winds adverse weather conditions substantial addition dismantling or alteration and after any other event that may have affected strength of stability The scaffold must not be used until remedial action required has been carried out and re inspected It is important to file these records so that they could be consulted by an inspector if necessary SCAFFOLDING HANDOVER CERTIFICATE The Health amp Safety at Work Act 1974 requires anyone erecting or installing an article for use at work to ensure so far as is reasonably practicable that it is erected or installed in such a way that it will be safe and without health risk to the user The Scaffolding Handover Certificate included with Health amp Safety Xpert should be completed and signed by the competent scaffolding contractor carrying out the work to signify that the structure has been erected to comply with the Work at Height Regulations 2005 current BS EN Standards and if applicable any special design requirements It is important to file these records so that they could be consulted by an inspector if necessary 56 Guide to Printouts Lifting Equipment Inspection Record HARNESS INSPECTION RECORD The Work at Height Regulations 2005 requires regular inspection of equipment at suitable intervals which is recorded and retained until the next inspection is due In add
33. contained This licence is personal to you or your company and you may not assign part with or sub let or grant any right or interest in this licence to any other party You may not copy or alter Health amp Safety Xpert or transfer it into any other medium You may not alter decompile reverse engineer disassemble or reverse translate or in any other way derive any source code from Health amp Safety Xpert Limited Warranty The Limited Warranty is included in the cost of the software House Builder XL Limited The Company warrants that Health amp Safety Xpert will perform substantially in accordance with the accompanying written materials for a period of ninety 90 days from the date of receipt Health amp Safety Xpert is one product in a range of products available from the Company and whilst the Company makes every reasonable effort to ensure that their products are compatible and will interface with each other no warranty is given in this respect and by accepting this licence in Health amp Safety Xpert it is on the basis that its functionality will only be as a stand alone product Customer Remedies The Company and its suppliers entire liability and your exclusive remedy shall be at The Company s option either a return of the price paid or b repair or replacement of Health amp Safety Xpert that does not meet this Limited Warranty and which is returned to The Company with a copy of the receipt This Limited Warranty
34. cy procedures and responsibilities for fire and first aid Contractors amp their Employees section sets out the organisations approach to contractors health and safety whilst on host premises Asbestos amp COSHH section sets out the organizations approach to asbestos and substances hazardous to health including assessing risks and identifying prevention methods Safe Working Methods section sets out the organizations approach to safe systems of work and equipment induding excavations work at height inc scaffolding manual handling and electrics Health amp Safety Plan section acknowledges the Safety Plan in order to meet CDM Regulations Method Statement section details specific safe carrying significant risk Permits to Work section sets out the organizat system on specific works PPE amp Plant section sets out the organizations If you want your changes to be available for use in other jobs in the future you can save your new text using the Save As button You will be prompted to enter a name for your new version of the paragraph You will then be able to select your own version for future jobs Select the documents you want to print Printer Health amp Safety Policy Asbestos amp COSHH Asbestos Asbestos amp COSHH section sets out the organizations approach to asbestos and substances hazardous to health induding assessing risks and identifying
35. d to p Mr John Smith New Project Wizard c Import a job from nino amp Construction EstimatorXpress Brambell Industrial Estate Enter a name and a brief description of the project using the Import Job Bristol button sat Project Name The Paddocks Project Reference PO d Access Health amp Safety Xpert Help using the Help button USAC tees Ma ge ee Project Description Small Housing Development Clicking the New Project button launches the New Project Wizard The Wizard will prompt you to enter a Project Name Project Reference and Project Description Select the type of project Project Type S All Types of Domestic Work Apartments Next you are prompted to select a Project Type Select whichever most closely matches your project If you are unsure select All Types of Domestic Work Health amp Safety Xpert will now auto detect the Risk Assessments and COSHH Assessments that you may require Bungalow Extension Garage Groundworks Be 4 Main Menu amp Creating a New Health amp Safety Project 9 New Project Wizard Below are the build phases selected for your project You can indude or exdude phases by checking the boxes Build Phases amp amp cleaning EF commencement EF completion O amp demolition F design Phase amp drains GF electrician ist Fix Finally click Finish to create your
36. e Add button RA Backfill amp Compaction Risk Assessment RA24 05 Excavators Below are the suggested risks for this particular task The important things you need to check are whether a hazard is significant and whether you have covered it by satisfactory precautions so the post control risk is small Tesk Operation Task Excavators Assessor John Smith Unit 17 Brambell Industrial Este m Location Area All Sites Others at Risk Other contractors public Select a Risk Assessment to add to your project Employees at Risk Operators site personnel Key Responsible Persons Contracts Managers amp Supervisors Name Date Created Last Edite Activity 1 Loading amp Transportation of Materials from Site Activity Excavators operation use 01 01 2008 0 01 01 20 01 01 20 01 01 20 01 01 20 01 01 20 01 01 20 01 01 20 01 01 20 01 01 20 Hazards Risks Pre Control Risk Control Measures _Post Control Risk_Comments Excavator Machine overturning 5 BH operators will be P HE competent trainec and authorised to use Written evidence Materials or will be required and equipment falling led Testing amp Taking of Material Samples on Site 01 01 2008 09 00 01 01 2008 09 00 01 01 2008 09 00 01 01 2008 09 00 01 01 2008 09 00 Work Adjacent amp Under Structures under Construction E AX Ra24 09 Drag Lines amp Ping Rigs C Ay Ra24 10 concrete Extr
37. e regulations also specify that a Health amp Safety Plan covering emergency procedures and other safety rules is created Use the Fire Plan printout included with Health amp Safety Xpert to help you create a suitable Fire Plan for your site It details the measures that you will take to control the risk of fire on site and the responsibilities for ensuring that the measures are being implemented consistently and are adequate It is important to file these records so that they could be consulted by an inspector if necessary 46 Guide to Printouts Health amp Safety Audit NOISE ASSESSMENT Under the Control of Noise at Work Regulations 2005 employers are required to protect people from exposure to harmful noise The main requirements apply when noise exposure is above certain action levels which is ascertained through a detailed risk assessment called a Noise Assessment Use the Noise Assessment printout included in Health amp Safety Xpert to record the noise assessments you carry out and the measures you will take to protect people from exposure to harmful noise It also provides recommendations for PPE The Health amp Safety Executive recommends an assessment is necessary in any situation where people have difficulty hearing one another when 2 metres apart Tasks requiring a Noise Assessment may include but are not limited to asphalt paving blasting carpentry drilling chipping grinding finishing concrete crushing driving cr
38. ehicles Regulations 1991 Chapter 8 Traffic Signs Manual 1991 Traffic Signing Regulations and General Directions Manual Handling Operations Regulations 1992 Workplace Health Safety amp Welfare Regulations 1992 Personal Protective equipment at Work PPE Regulations 1992 Amended 1996 The Construction Design and Management Regulations 2007 R I D D O R 1995 The Health and Safety Consultation with Employees Regulations 1996 Safety Signs and Signals Regulations 1996 Lifting Operation and Lifting Equipment Regulations 1998 Provision and Use of Work Equipment Regulations 1998 The Management of Health and Safety at Work Regulations 1999 The Control of Substances Hazardous to Health Regulations 2002 Control of Noise at Work Regulations 2005 Control of Vibration at Work Regulations 2005 Use the Company Health and Safety Policy included in Health amp Safety Xpert to establish general standards for health safety and welfare within which your company will carry out its work and distribute responsibility for the implementation and management of these standards All employees and sub contractors must be familiar with your Company Health and Safety Policy and must be able to access a copy of it should they wish to consult it further Guide to Printouts Risk Assessments 29 RISK ASSESSMENTS Under the Management of Health amp Safety at Work Regulation 1999 clarifying what employers are required to do to manage health and safet
39. employees subcontractors and the public and that you produce documentation to show that your company takes its responsibility to meet the requirements of current UK health and safety legislation seriously Health amp Safety Xpert is suitable for builders developers architects and contractors Simply tell Health amp Safety Xpert what kind of project you are undertaking and it does the rest producing a comprehensive Company Health amp Safety Policy pre populated Risk Assessments and COSHH Assessments in addition to a Pre construction Info Pack and Construction Phase Health amp Safety Plan for every job you undertake as well as much much more Plus if you use EstimatorXpress you can import your jobs directly into Health amp Safety Xpert With a few clicks you can review and customise and then print the documents you need to create a comprehensive health amp safety file for your job Plus you can also print out Blank Risk Assessments Health amp Safety Audit Client Acknowledgement of Risk Assessment Noise Assessments COSHH Coversheet Site Inspection Accident amp Incident Record Permit to Work Electricals Accident amp Incident Investigation Form Permit to Work Excavations Permit to Dig F10 Revised Permit to Work Asbestos PPE Register Permit to Work Confined Spaces Toolbox Talks Register Permit to Work at Height Toolbox Talks Training Record Hot Works Permit Method Statements Template Permit Register Plant
40. er house occupiers carrying out work on domestic properties Part 3 of CDM regulations applies to e All Construction work which lasts for more than 30 working days or e All Construction work which lasts for more than 500 person days e And the work is being done for non domestic clients It is a clients responsibility to ensure that construction work does not take place until the principal contractor has prepared a satisfactory Health amp Safety Plan Pre construction information pack The CDM Coordinator is responsible for ensuring the pre construction information pack is prepared so that prospective principal contractors can be fully aware of the projects health amp safety and welfare requirements It also helps the client assess the resources being allocated to health amp safety and the competence of the principal contractor The contents should include e General description of the work with key dates e Client s considerations and requirements e Significant design and construction hazards e Environmental restrictions and existing on site risks Construction Stage Health amp Safety Plan The principal contractor must develop the Health and Safety Plan so that it addresses the specific issues of the project during construction These include e How health and safety will be managed during construction to protect the health and safety of all persons at work or those affected by the operation How information will be passed to co
41. eview and print a variety of other useful health amp safety documents Some of these documents are editable We recommend you read through the relevant sections of the Guide to Printouts located on page 28 57 to decide which documents you would like to use for your project Health amp Safety Xpert The Paddocks You can edit some of the documents using the Edit button If you have Project Details Health amp Safety Policy Pre Construction Info Pack Risk Assessments COSHH Assessments Health amp Safety Plan Management Documents Below are additional Health amp Safety documents to help you achieve amp maintain the health safety and welfare of employees and the public P selected a document Ref Tite Last Edited Version Type Print Status s Edit wh l ch can not be ed ited HS08 06 Hot Works Work Permit 17 02 2008 19 02 1 WorkPermit Not Yet Printed Health amp Safety Xpe rt HS09 Site Setup Checklist 17 02 2008 19 02 1 Inspection Not Yet Printed wi ll make a warn i ng HS10 Noise As 7 02 2008 19 02 Other Not Yet Printed Ki loise Assessment 17 02 1 1 r lot Yet Prini sound when you press lf HS11 PPE Register 17 02 2008 19 02 1 Register Not Yet Printed the Edit button HS12 Harness Inspection 17 02 2008 19 02 1 Inspection Not Yet Printed g HS13 Lifting Equipment Inspection 17 02 2008 19 02 HS17 Site Rules fl fa HS14 Plant Inspection 17 02 2008 19 02 HS15 Excavation Inspection 17 02 2008
42. for the particular use and marked to indicate safe working loads Positioned and installed to minimize risks Used safely Subject to on going examination and where appropriate inspected by competent people In addition the Provision and Use of Work Equipment Regulations 1998 stipulates that where work equipment is exposed to conditions causing deterioration which is liable to result in dangerous situations it must be inspected at suitable intervals by a competent person Records of inspections must be kept with sufficient information to properly identify the equipment its normal location dates faults found action taken to whom faults were reported who carried out the inspection Compliance is based on the following 3 criteria e _Itis in an efficient state e Itis in efficient working order e Itis in good repair Use the Lifting Equipment Inspection Record included with Health amp Safety Xpert to inspect and record the outcomes of your inspections It is important to file these records so that they could be consulted by an inspector if necessary Contractor Questionnaire 57 METHOD STATEMENTS BLANK The Health amp Safety at Work Act 1974 describes the employers main duties which are to ensure so far as reasonably practicable the health and safety and welfare at work of all their employees The degree of risk in a particular job or workplace needs to be balanced against the time trouble cost and physical difficulty
43. g earlier versions of Word with Windows Vista is not recommended and is not supported 1 To launch the system either double click on the Health amp Safety Xpert icon on your desktop or select Health amp Safety Xpert from the Start Programs Menu 2 You will then be required to follow the registration wizard to fill in your company contact details and register your copy of Health amp Safety Xpert You can change your company address details at any time by clicking on the text where your address is displayed on the Main Menu When complete you will then see the Main Menu appears amp New Project PLEASE NOTE ALL NEW USERS ONLY RECEIVE A TEMPORARY 7 DAY LICENCE TO PREVENT PIRACY AND WILL THEN RECEIVE A FULL LICENCE VIA EMAIL TO Ly roa THE EMAIL ADDRESS GIVEN DURING Mr John Smith REGISTRATION ONCE YOUR COPY HAS a Brambell Industrial Esta BEEN VERFIED elas ndustrial Estate BS4 8IR HBXL Ltd 2006 2008 www hbxI co uk 8 Main Menu amp Creating a New Health amp Safety Project WORKING YOUR WAY AROUND THE SCREENS Launch Health amp Safety Xpert by double clicking on the Health amp Safety Xpert icon on your desktop or selecting Health amp Safety Xpert from the Start Programs Menu The Main Menu will appear From the Main Menu you can a Create a new job by clicking the New Project button b Open an existing job using the Open Project button Registere
44. h amp Safety Xpert Support amp Updates subscription Please also view our website www hbxl co uk for further information on telephone technical support options and training Telephone support is normally provided between the hours of 9 00am and 5 30 pm Monday through to Friday excluding Bank and other public holidays The Company will use its reasonable endeavours to deal with telephone enquiries as soon as possible Technical support shall not include the diagnosis and rectification of any fault resulting from the improper use operation or neglect of Health amp Safety Xpert the modification of Health amp Safety Xpert or its merger in whole or in part with any other unauthorised software the failure of you to implement upgrades or recommendations in respect of all solutions to faults previously advised by the Company any repair adjustment alteration or modification of Health amp Safety Xpert by any person other than the Company without the Company s prior written consent any breach by you of any of your obligations under this Licence or the use of Health amp Safety Xpert for a purpose for which it was not designed Licence Unless otherwise stated on the CD ROM disk or invoice you have acquired a single user licence which means that you must only install on one PC only House Builder XL Limited hereby grant you a non exclusive non transferable licence to use Health amp Safety Xpert on the terms and conditions herein
45. hase health amp safety performance must be monitored Use the Site Inspection included with Health amp Safety Xpert to carry out regular inspections of your sites Regular inspections are a good way to maintain high standards of site health and safety and ensure your Company Health and Safety Policy is being implemented on a daily basis The Site Inspection document gives guidance as to the particular areas that should be regularly checked while walking around a site Sites should be inspected daily preferably at a different time each day to ensure that standards are consistent The results of the inspections and any appropriate correction action taken should be recorded and filed Similarly more detailed random Health amp Safety Audits help monitor the ongoing site health and safety situation It is important to file these records so that they could be consulted by an inspector if necessary The Work at Height Regulations 2005 requires that work equipment for working at height must also comply with the applicable schedules of the regulations This includes provision of correctly positioned guard rails toe boards or other fall protection The Site Inspection printout includes a section covering work at height If your equipment for work at height is found to be inadequate you can be fined 48 Guide to Printouts Permit to Work Electricals PERMIT TO WORK ELECTRICALS The purpose of Electricity at Work Regulations 1989 is to ensure preca
46. he Provision and Use of Work Equipment Regulations 1998 states that persons who use work equipment must have adequate e Health amp safety information e Where appropriate written instructions about the use of the equipment The Management of Health amp Safety at Work Regulations 1999 state that information must be provided to staff on Risk assessments Risk controls Emergency procedures The identity of people appointed to assist on health and safety matters Risks notified by others Use the Site Induction included with Health amp Safety Xpert as a guide for carrying out a thorough and adequate induction of all site personnel before they commence work The Site Induction is the ideal framework within which to convey information instructions and training regarding risk assessments controls site safety safe methods and systems of work welfare facilities site rules use of plant and equipment Personal Protective Equipment PPE Control of Substances Hazardous to Health COSHH Reporting of Injuries Diseases and Dangerous Occurrences RIDDOR emergency procedures personnel etc 44 Guide to Printouts Site Induction Register SITE INDUCTION REGISTER The Health amp Safety at Work Act 1974 describes the general duties that employers have towards their employees and to members of the public The provision of safe plant and systems of work The safe use handling storage and transport of articles and substances The
47. he client assess the resources being allocated to health amp safety and the competence of the principal contractor The contents tend to include e General description of the work with key dates Client s considerations and requirements Significant design and construction hazards Environmental restrictions and existing on site risks The layout and format of the Health and Safety File Use the Pre Construction Information Pack included with Health amp Safety Xpert to help you prepare a comprehensive and detailed Information Pack for each job you carry out Much of the information contained in an Information Pack is specific to the individual job and must therefore by carefully prepared for each separate project you carry out Guide to Printouts Construction Phase Health amp Safety Plan 39 CONSTRUCTION PHASE HEALTH amp SAFETY PLAN The Management of Health amp Safety at Work Regulations 1999 clarifies what employers are required to do to manage health and safety under the Health amp Safety at Work Act 1974 It applies the principal of prevention through effective arrangements for health amp safety planning organization monitoring amp review More specifically the Construction Design amp Management Regulations 2007 set out the requirement for a Construction Phase Health amp Safety Plan under part 3 Part 3 of CDM regulations applies to most common building civil engineering and construction work It does not cov
48. he construction phase plan is in place Retain access to the health and safety file NB there must be a CDM coordinator and Principal Contractor until the end of the construction phase CDM Coordinator s responsibilities Advise and assist client with duties Notify HSE of the Project Coordinate health and safety aspect of the design work and cooperate with others involved in the project Facilitate good communication between client designers and contractors Liaise with principal contractor regarding ongoing design Identify and obtain the information for the Pre construction Information Pack Prepare update health and safety file Designers additional responsibilities Check client is aware of duties and that CDM Coordinator has been appointed Check HSE has been notified of the Project Provide any health and safety information needed for the health and safety file Principal Contractors responsibilities Plan manage and monitor construction phase in liaison with contractors Prepare develop and implement a written Health amp Safety plan and site rules Initial plan to be completed before the construction phase begins Give contractors relevant parts of the plan Make sure suitable welfare facilities are provided from the start and maintained throughout the construction phase Check competence of all appointees Ensure all workers have site inductions and any further information and training needed for the work Consult with wor
49. hey could be consulted by an inspector if necessary 50 Guide to Printouts Permit to Work Asbestos PERMIT TO WORK ASBESTOS The Control of Asbestos at Work Regulations 2006 require employers or the self employed to prevent exposure at work to asbestos or where this is not reasonably practicable to ensure that exposure is kept as low as possible and in any event below the control limit for asbestos This regulation requires employers or those in control of premises to Find out if there are any asbestos containing materials ACM in the premises how much there is and its condition Produce and maintain records of the location of the ACM Ensure a competent person assesses the risks from ACMs Prepare a plan to show how the risks will be managed Carry out all work in accordance with The Asbestos Essentials Task Guidance Sheets downloadable from http www hse gov uk For any work involving asbestos including maintenance work that may disturb it a written plan of work method statement must be drawn up before work starts following the Risk Assessment This is then normally be formalized into a specific Permit to Work for Works on or near Asbestos applicable to a particular task Employers must make sure their employees follow the plan of work as far as is reasonably practicable to do so Where unacceptable risks to health and safety are discovered whilst work is in progress any work affecting asbestos must be stopped except for that
50. ing amp review More specifically under the Construction Design and Management Regulations 2007 the principal contractor is responsible for planning managing and controlling health amp safety during the construction phase of the project by e Developing and implementing the construction phase health amp safety plan from the pre tender info pack e Ensuring that competent and properly resourced subcontractors are used where necessary e Ensuring so far as reasonably practicable that all contractors comply with the rules laid down in the Health amp Safety Plan e Obtaining risk assessments amp method statements from contractors e Ensuring that workers have received adequate training e Monitoring health amp safety performance Use the Contractor Questionnaire to ensure that the principle contractor and any other subcontractors have made adequate provision for health and safety and can provide documentary evidence of methods they use to implement their policies and procedures It is important to file these records so that they could be consulted by an inspector if necessary TERMS amp CONDITIONS HEALTH AND SAFETY XPERT TERMS amp CONDITIONS FOR ALL VERSIONS The software contained in this package is supplied on the terms and conditions of the software licence contained in the enclosed manual amp user guide The supply of this package is conditional upon you reading and accepting the terms and conditions of the licence If
51. irements should prevail Under the Construction Head Protection Regulations 1989 every employer must provide suitable head protection for each employee and replace it whenever necessary A similar duty is placed on self employed people Every employer shall ensure so far as reasonably practicable that each employee and any other person over whom they have control at work wears suitable head protection unless there is no foreseeable risk of injury to their head other than through falling The person in control of a site may make rules regulating the wearing of suitable head protection These must be in writing in for example your Company Health amp Safety Policy Site Rules explained in your Site Induction and recorded in your PPE Register It is important to file these records so that they could be consulted by an inspector if necessary Use the PPE Register included with Health amp Safety Xpert to provide evidence that suitable personal protective equipment including head protection has been supplied to all personnel on site 36 Guide to Printouts Toolbox Talks Register TOOLBOX TALKS REGISTER The Health amp Safety at Work Act 1974 describes the general duties that employers have towards their employees and to members of the public which include The provision of safe plant and systems of work The safe use handling storage and transport of articles and substances The provision of any required information instruction
52. ities with regard to health amp safety must be taken into account Employees must be provided with adequate health amp safety training Young people under 18 must be protected at work from risks to their health amp safety that are the result of lack of experience or absence of awareness of existing or potential risks or because they have not fully matured Risks to young people must be given careful consideration in your Risk Assessments What are the main Health amp Safety Regulations you need to know about 23 CONSTRUCTION DESIGN amp MANAGEMENT REGULATIONS 2007 HOW DOES CDM APPLY TO YOU e Part1 is an introduction to the Construction Design and Management Regulations 2007 e Part2 covers general management duties which apply to all construction projects e Part3 sets out additional management duties for notifiable projects non domestic projects lasting more that 30 working days or more than 500 person days e Part4 applies to all construction work carried out on construction sites and covers physical safeguards needed to prevent danger e Part5 includes other general issues e g transitional arrangements from CDM 1994 to CDM 2007 A more detailed overview of Parts 2 3 and 4 is given below PART 2 ALL CONSTRUCTION PROJECTS Clients responsibilities Check competence and resources of all appointees Ensure there are suitable management arrangements for the project Allow sufficient time and resources for all s
53. ition the Provision and Use of Work Equipment Regulations 1998 stipulates that where work equipment is exposed to conditions causing deterioration which is liable to result in dangerous situations it must be inspected at suitable intervals by a competent person Records of inspections must be kept with sufficient information to properly identify the equipment its normal location dates faults found action taken to whom faults were reported who carried out the inspection Compliance is based on the following 3 criteria e _Itis in an efficient state e Itis in efficient working order e Itis in good repair Use the Harness Inspection Record included with Health amp Safety Xpert to inspect and record the results of your inspections It is important to file these records so that they could be consulted by an inspector if necessary LIFTING EQUIPMENT INSPECTION RECORD Under the Health amp Safety at Work Act 1974 it states that one of an employer s main duties is to ensure so far as reasonably practicable the health and safety at work of all their employees This includes the provision of safe plant and systems of work The Lifting Operations amp Lifting Equipment Regulations 1998 aims to reduce the risks to people s health and safety from lifting equipment provided for use at work such as cranes on hire on a construction site hoist or forklift truck The regulations require that lifting equipment is Strong and stable enough
54. kers Liaise with CDM coordinator regarding ongoing design Secure the site Check client is aware of duties and a coordinator has been appointed and HSE notified before starting work What are the main Health amp Safety Regulations you need to know about 25 Contractors additional responsibilities e Cooperate with Principal Contractor in planning and managing work including reasonable directions and site rules e Provide details to the Principal Contractor of any contractor whom he engages in connection with carrying out the work e Provide any information needed to complete the health and safety file e Inform the Principal Contractor of any problems with the plan e Inform Principal Contractor of any reportable accidents diseases and dangerous occurrences Pre Construction Information Pack The CDM Coordinator in conjunction with the client is responsible for ensuring that the Pre construction Information Pack is prepared in a convenient form and that relevant parts are provided to those involved in the design of the structure and to every contractor including the Principal Contractor The contents will include among other things e Description of project including key dates and existing plans e Clients considerations and management requirements including welfare provision site security and hoardings permit to work systems fire precautions and any no go areas e Environmental restrictions and existing on site ri
55. klist 41 SITE SET UP CHECKLIST The Health amp Safety at Work Act 1974 describes the general duties that employers have towards their employees and to members of the public The provision of safe plant and systems of work The safe use handling storage and transport of articles and substances The provision of any required information instruction training and supervision A safe place of work including access and egress A safe working environment with adequate welfare facilities The Construction Design and Management Regulations 2007 state that the employers must Ensure a safe place of work Make people on site familiar with emergency procedures and test the procedures Provide sanitary and washing facilities with adequate supply of drinking water Provide accommodation for clothing and changing facilities Provide rest facilities Use the Site Set Up Checklist included with Health amp Safety Xpert to check and record that you have adequately met these requirements before works commence It is important to file these records so that they could be consulted by an inspector if necessary 42 Guide to Printouts Site Rules SITE RULES The Management of Health amp Safety at Work Regulations 1999 clarifies what employers are required to do to manage health and safety under the Health amp Safety at Work Act 1974 It applies the principal of prevention through effective arrangements for health amp safety planning organiz
56. m that all relevant persons working on the project have seen and understood any and all risk assessments that have been carried out It is important to file these records so that they could be consulted by an inspector if necessary Guide to Printouts COSHH Cover Sheet 31 COSHH COVER SHEET The Health amp Safety at Work Act 1974 states that one of an employer s main duties is to ensure so far as reasonably practicable the health and safety and welfare at work of all their employees This includes the safe use handling storage and transport of articles and substances Under the Control of Substances Hazardous to Health Regulations COSHH 2002 no work may be carried out where employees are liable to be exposed to substances hazardous to health unless a suitable and sufficient risk assessment has been carried out Where 5 or more employees are employed the significant findings must be recorded and steps taken to comply COSHH covers most substances hazardous to health in workplaces and covers persons who may be on the premises but not employed whether they are at work or not including visitors and contractors Use the COSHH Assessments included in Health amp Safety Xpert to help you identify and record any risks associated with dangerous substances and the measures that you have taken to control and prevent exposure Should you order a COSHH data sheet from a manufacturer use the COSHH Cover Sheet included in Health amp Safety
57. m to people and the measures that can be taken to prevent exposure and ill health You can add or delete risks use the Edit button to CAO1 Bitumen Coated Road Material Hot Q CA46 Sanitary Fluids Q 447 industrial Aqueous Toilet Cleaners Q cas seah Qc Disinfectant Q CASO Dish Washing Detergent Q a51 Gel skin cleanser Q CA52 Solvent Based Gel Skin Cleanser Qs Detergent Degreaser Q CA54 Automotive Degreaser Select a COSHH Assessment to add to your project Ref Name O cais vensoband 1 JCA16 Densoband Primer O Q ca1z cefance Speedine Marker Paint viene Free E Qcais Defiance Speedine Survey Marker Paint O cazo sharp send auling Sand o Qaz Natural Aggregates O Q caz Ready mixed Concrete TQ caz Portiand cement O caz utracrete mso or similar m Last Edited 18 02 2008 13 44 17 02 2008 19 02 18 02 2008 12 53 17 02 2008 19 02 17 02 2008 19 02 17 02 2008 19 02 17 02 2008 19 02 17 02 2008 19 02 17 02 2008 19 02 17 02 2008 19 02 Q CA61 Bodyline Spraygun Washing Solvent BGW5 17 02 2008 19 02 E cars Bitumen Coated Road Materiais with X87000 Proprietary Additives TQ cas concrete Blode Bricks amp Pre cast Concrete Products Print Status Not Yet Printed Not Yet Printed Requires Reprint Not Yet Printed Risk Assessment RA24 05 Excavators Below Operation Task Location Area z Excavators operation use are
58. n Method Statements must be completed on site Notes Confined space means any space including a chamber tank vat silo pit trench pipe sewer flue well or similar place by its virtue of its enclosed nature where there arises a reasonably foreseeable specified risk Specified risk means a risk to any person at work of Serious injury arising from fire or explosion Loss of consciousness arising from an increase in body temperature Loss of consciousness or asphyxiation arising from gas fume vapor or lack of oxygen Drowning arising from an increase in the level of liquid Asphyxiation arising from a free flowing solid or because of entrapment by it Use the Permit to Work included with Health amp Safety Xpert to help you control hazardous work and authorise specific persons to undertake particular tasks in a designated area The Permit to Work is designed to help you define the safety precautions to be taken depending on the nature of the work being performed and the hazards involved You should use it to record the methods to be used and precautions to be taken which should be agreed to by all parties concerned beforehand and clearly stated on the Permit to Work The Permit to Work must be signed off by all parties before any work commences Permits to Work are only valid for specific short periods of time and therefore help you to monitor the ongoing use of suitable safe systems of work It is important to file these records so that t
59. nction with the Toolbox Talks Register which enables you to record what information and training has been delivered to site personnel and by whom It is important to file these records so that they could be consulted by an inspector if necessary 38 Guide to Printouts Pre Construction Information Pack PRE CONSTRUCTION INFORMATION PACK The Management of Health amp Safety at Work Regulations 1999 clarifies what employers are required to do to manage health and safety under the Health amp Safety at Work Act 1974 It applies the principal of prevention through effective arrangements for health amp safety planning organization monitoring amp review More specifically the Construction Design amp Management Regulations 2007 sets out the requirement for a Pre construction Information Pack under part 3 Part 3 of CDM regulations applies to most common building civil engineering and construction work It does not cover house occupiers carrying out work on domestic properties Part 3 of CDM regulations applies to e All Construction work which lasts for 30 working days or more or e All Construction work which lasts for more than 500 person days e And the work is being done for non domestic clients The CDM Coordinator is responsible for ensuring the Pre construction Information Pack is prepared so that prospective principal contractors can be fully aware of the project s health amp safety and welfare requirements It also helps t
60. ndows are trademarks of Microsoft Corp Registration All users must register their software online with www hbxl co uk as indicated on loading the software No support will be provided unless the software has been properly registered Annual Charges The Initial Licence of Health amp Safety Xpert entitles the user to use of the software on the terms described in this Licence from the initial date of registration In order to receive unlimited telephone and email technical support and software upgrades users must subscribe to Health amp Safety Xpert Support amp Updates Support will only be provided with a valid Support amp Updates subscription On each and every anniversary of the initial Health amp Safety Xpert Support amp Updates subscription a renewal fee will become due entitling the user to unlimited telephone and email technical support and all software upgrades for a period of 12 months from the renewal date Should the user advise HBXL prior to the anniversary date of the renewal that they do not wish to renew their Support amp Updates subscription then no further renewal fees will be due and the user s access to technical support and all software upgrades will cease on the anniversary of the payment of the last subscription Technical support Technical support for Health amp Safety Xpert is available upon software registration by E mail via support hbxl co uk or by telephone on 0870 850 0199 with a valid Healt
61. new project Then check the Build Phases that Health amp Safety Xpert has automatically selected and add or remove any as required Select a location to save your new Health amp Safety Xpert project New Project Wizard Select a location to save the file to File Location C My Documents The Paddocks hsx The Project Details screen will appear Notice that it includes the details you entered as you created the job To find out what to do next please turn to page 10 Health amp Safety Xpert The Paddocks Project Details Health amp Safety Policy Pre Construction Info Pack Risk Assessments COSHH Assessments Health amp Safety Plan Management Documents Project Details Project Name Project Reference PO Enter your project details into the fields below It is recommended that you enter these now so they appear on all you documents Project Description Small Housing Development Start Date 18 02 2008 Duration weeks 1 Client Site Address Principal Contractor Max No People on Site 0 E w amp w w E E E 10 Project Details Tab PROJECT DETAILS TAB Once you have created opened or imported a job in Health amp Safety Xpert the Project Details screen is displayed with Health amp Safety Xpert The Paddocks the details you entered when you created the job in the fir
62. ng work related incidents to be reported to the Health amp Safety Executive RIDDOR Incident Contact Centre Tel 0845 300 9923 telephone number correct at time of going to press e deaths major injuries over 3 day injuries where an employee or self employed person is away from work or unable to work normally for more than 3 consecutive days e injuries to members of the public or people not at work where they are taken from the scene of an accident to hospital some work related diseases e dangerous occurrences where something happens that does not result in an injury but could have done Reportable major injuries are fracture other than to fingers thumbs or toes amputation dislocation of the shoulder hip knee or spine loss of sight temporary or permanent chemical or hot metal burn to the eye or any penetrating injury to the eye injury resulting from an electric shock or electrical burn leading to unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours e any other injury leading to hypothermia heat induced illness or unconsciousness or requiring resuscitation or requiring admittance to hospital for more than 24 hours e unconsciousness caused by asphyxia or exposure to harmful substance or biological agent e acute illness requiring medical treatment or loss of consciousness arising from absorption of any substance by inhalation ingestion or through the skin e ac
63. nspected at suitable intervals by a competent person Records of inspections must be kept with sufficient information to properly identify the equipment its normal location dates faults found action taken to whom faults were reported who carried out the inspection Compliance is based on the following 3 criteria e It is in an efficient state e Itis in efficient working order e tis in good repair In addition the Lifting Operations amp Lifting Equipment Regulations 1998 aims to reduce the risks to people s health and safety from lifting equipment provided for use at work such as cranes on hire on a construction site hoist or forklift truck The regulations require that lifting equipment is Strong and stable enough for the particular use and marked to indicate safe working loads Positioned and installed to minimize risks Used safely Subject to on going examination and where appropriate inspected by competent people Use the Plant Inspection Record to record the results of your plant inspections The Plant Inspection Record should be completed each week for all plant on a site by a suitably qualified person It must not be signed until any maintenance required that is indicated by the checklist included in the document has been carried out and confirmed as satisfactory by subsequent inspection It is important to file these records so that they could be consulted by an inspector if necessary Guide to Printouts Site Set Up Chec
64. nt in an activity or area e a particular contravention has caused justifiable serious public concern Offences under the Health amp Safety at Work Act 1974 attract fines up to 20 000 and or 6 months imprisonment at lower court and unlimited fines and or 2 years imprisonment at higher court 22 What are the main Health amp Safety Regulations you need to know about THE MANAGEMENT OF HEALTH amp SAFETY AT WORK REGULATIONS 1999 The Management of Health amp Safety at Work Regulations 1999 clarifies what employers are required to do to manage health and safety under the Health amp Safety at Work Act 1974 This law requires every employer to carry out a suitable amp sufficient risk assessment If there are 5 or more employees in the workplace the significant findings must be recorded It applies the principal of prevention through effective arrangements for health amp safety planning organization monitoring amp review Every employer is obliged to appoint one or more competent persons to advise and assist in undertaking the necessary measures to comply with the relevant statutory requirements Information must be provided to staff on the risk assessment risk controls emergency procedures and the identity of people appointed to assist on health amp safety matters The information provided must take account the level of training knowledge and experience of the employees When giving tasks to employees their capabil
65. ntractors and how their activities will be coordinated Contractors risk assessments and health amp safety method statements for high hazard activities Information about welfare arrangements Common arrangements including site hoardings welfare and emergency requirements How consultation with workers will be coordinated Necessary health and safety training required for those working on the project Arrangements for delivery of plant and materials Arrangements for monitoring compliance with health and safety law Procedures for delivering the health and safety file 40 Guide to Printouts Plant Inspection Record Use the Health amp Safety Plan included with Health amp Safety Xpert to help you prepare a comprehensive and detailed Health amp Safety Plan for each job you carry out Much of the information contained in a Health amp Safety Plan is specific to the individual job and must therefore by carefully prepared for each separate project you carry out PLANT INSPECTION RECORD Under the Health amp Safety at Work Act 1974 it states that one of an employer s main duties is to ensure so far as reasonably practicable the health and safety at work of all their employees This includes the provision of safe plant and systems of work The Provision and Use of Work Equipment Regulations 1998 stipulates that where work equipment is exposed to conditions causing deterioration which is liable to result in dangerous situations it must be i
66. o available on every screen by pressing the F1 key on your keyboard at any time or pressing the Help button on every screen Disclaimer HBXL has made every effort to ensure that the information regarding Health amp Safety Regulations contained in this User Guide is accurate at the time of going to press Its contents should be used as guidance material and not as a replacement for current legislation or standards It remains your responsibility to carefully review the information and documentation provided with Health amp Safety Xpert If you have any queries you should address the Health amp Safety Executive for further advice Health amp Safety Xpert supplies a precedent bank of documentation and services to help meet a business s obligations under health and safety requirements in the house building sector It is a generic product for which you shall be solely responsible for adapting documents procedures and recommendations to meet the specific requirements of your own health and safety needs for your specific project s House Builder XL shall have no liability or responsibility insofar as Health amp Safety Xpert is applied by you to your business s health and safety needs in an inappropriate way 6 What can Health amp Safety Xpert do WHAT CAN HEALTH amp SAFETY XPERT DO Health amp Safety Xpert is a really easy way to ensure that your company is giving due consideration to the health safety and welfare of your
67. o record the methods to be used and precautions to be taken which should be agreed to by all parties concerned beforehand and clearly stated on the Permit to Work The Permit to Work must be signed off by all parties before any work commences Permits to Work are only valid for specific short periods of time and therefore help you to monitor the ongoing use of suitable safe systems of work It is important to file these records so that they could be consulted by an inspector if necessary Guide to Printouts Permit to Work Excavations 49 PERMIT TO WORK EXCAVATIONS Under the Confined Spaces Regulation 1997 a Risk Assessment is an essential part of complying with these regulations and must be done under the Management of Health amp Safety at Work Regulations 1999 to determine a safe system of work for any excavation work The Risk Assessment should start with the measures both in design and procedures that can be adopted to enable any work to be carried out outside the excavation where possible The assessment must be done by a competent person and will normally be formalized into a specific Permit to Work sometimes called a Permit to Dig applicable to a particular task Method Statements need only be completed when there are unforeseen unplanned or specialist activities on site which are not covered by relevant risk assessments Method Statements are site specific and can only be completed by a trained experienced and competent perso
68. of taking measures to avoid or reduce the risk In particular the employer must provide safe plant and systems of work ascertained by Risk Assessments Method Statements need only be completed when there are unforeseen unplanned or specialist activities on site which are not covered by relevant risk assessments Method Statements are site specific and can only be completed by a trained experienced and competent person In addition the Construction Design and Management Regulations 2007 stipulate the requirement for method statements from contractors to be included in the Construction Phase Health amp Safety Plan Method statements are an important part of complying with other specific regulations to determine a safe system of work including Work at Height Regulations 2005 Electricity at Work Regulations 1989 Confined Spaces Regulation 1997 Control of Asbestos at Work Regulations 2006 Use the Method Statement Blank printout included with Health amp Safety Xpert to help you prepare implement communicate and record safe systems of work in accordance with the findings of the relevant Risk Assessments CONTRACTOR QUESTIONNAIRE The Management of Health amp Safety at Work Regulations 1999 clarifies what employers are required to do to manage health and safety under the Health amp Safety at Work Act 1974 It applies the principal of prevention through effective arrangements for health amp safety planning organization monitor
69. of the Work section sets out how the project of health and safety selection of contractors site induction Safety Risks The Safety Risks section sets out arrangements for controlling electricity work at height traffic maintenance of plant and eq The Health Risks section sets out arrangements for controlling asbestos hazardous substances contaminated land etc Health amp Safety File The Health amp Safety File section sets out what information will H the information will be gathered and presented Press the Edit button next to each paragraph to enter your own wording for each section of the Health amp Safety Plan Health amp Safety Plan Contract Detail The Contract Detail section describes the nature of the project location nature of construction work etc as well as the existing environment existing services surrounding land use ground conditions etc Project Description g 5 Unit New Build Housing Development Housing development induding demolition of existing structures on site Key Dates Barn complex with party walls Green field site Ground Conditions Existing footings and slab from existing barn structure Clay and running sand If you want to save any of the changes you have made to these paragraphs for use in other projects in the future you can do this using the Save As button Select the documents you want to print Printer
70. on the Permit to Work The Permit to Work must be signed off by all parties before any work commences Permits to Work are only valid for specific short periods of time and therefore help you to monitor the ongoing use of suitable safe systems of work Use the Permit Register to record all Permits to Work that are issued for a contract indicating the works for which the Permit was requested and the period of validity 54 Guide to Printouts Excavation Inspection Record EXCAVATION PRE WORKS INSPECTION Under the Construction Design and Management Regulations 2007 it is stipulated that excavations must be safe It requires the employer to Ensure that excavations do not accidentally collapse Prevent so far as is reasonably practicable a person from being buried or trapped by a fall of material Support so far as is reasonably practicable the sides roof or adjacent area to prevent a collapse Provide suitable and sufficient equipment to support the excavation Work on supports for an excavation only under competent supervision Stop any person vehicle or equipment being near to an excavation where it is likely to cause collapse Prevent any risk so far as is reasonably practicable of injury from underground cables or services Prevent persons vehicle or plant equipment or any accumulation of material falling into the excavation Use the Excavation Pre Works Inspection included with Health amp Safety Xpert to record inspections of excav
71. or HSE Local Authority and Environment Agency If you have an existing Address Book in Microsoft Outlook you can import your Contacts into the Health amp Safety Xpert Address Book Health amp Safety Xpert The Paddocks 1 Click on the Tools menu at the top of the screen P Address Book i roj re Construction Info Pack 2 Select Outlook Sync A dialog box will pop up Outlook Sync N E REEE Default Contacts 3 Click Import Pr Options 4 An Outlook dialog box may pop up asking if you Project Name The Paddocks want to allow another program Health amp Safety Xpert to access the email addresses stored in Outlook Click OK Project Description Small Housing Development Health amp Safety Xpert imports the Contact details from your Outlook Address Book and you are returned to the Project Details Tab Project Details Tab 11 You can also add new Contacts to the Address Book 1 Press the Contact button sa adjacent to the Contact you wish to add The Address Book pops up Select a contact to add to your project Name Company Address ighland Council jhland dl Glenurquhi 2 Click Add button A dialog box pops up e S n Hillingdon London Borou Hillingdon London Borough Council Civic Centre gt Hinckley and Bosworth B Hinckley and Bosworth Borough Council Council Offi pi 3 Fill out the necessary Contact details Horsham District Council Horsham Dist
72. ou want to print Printer Abxi 101 domain local HP LaserJet 3300 Series PCL 6 Document E Q cas Bodyine Spraygun Washing Solvent BGWS O caez Power wash ultra Concentrate o Q CA76 Pigeon Droppings O Q car ceases O Q cass Exhaust gases O Q care smoke fumes O Q caro soivent adhesives D cass pva adhesives O Q cise Hardwood Dust O Q cise Treated timber O Q car Paster wet Coated Road Material Hot Type COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment COSHH Assessment PrintStatus Not Yet Printer Not Yet Printe Not Yet Printer Not Yet Printer Not Yet Printer Not Yet Printer Not Yet Printer Not Yet Printer Not Yet Printer Not Yet Printe Not Yet Printer Print Options Print Print Preview Open in Word Print Once you are satisfied with the COSHH Assessments simply press Print button to print copies In the Print dialog box confirm which document s you wish to print select whether you wish to print direct to your printer show a print preview or open the document in Microsoft Word then click Print For more detailed information about COSHH Assessments and why you need them see page 30 17 HEALTH amp SAFETY PLAN TAB In the Health amp Safety Plan screen it is essential that you review and edit the text of the
73. pplies to most common building civil engineering and construction work excluding work for a client which is of a wholly domestic nature Use the F10 Form Revised included in Health amp Safety Xpert to inform the HSE of these details Guide to Printouts PPE Register 35 PPE REGISTER Every employer shall ensure that suitable PPE Personal Protective Equipment is provided to employees who may be exposed to risks to their health amp safety under the Personal Protective Equipment at Work Regulations 1992 Before choosing any PPE employers must ensure that a proper assessment Risk Assessment is made to determine whether the PPE is suitable Employers should provide employees with adequate and appropriate information instruction and training including The risks which PPE will avoid or limit The purpose for which and the manner in which PPE should be used Any action required of the employee to maintain the PPE Employers are required to provide demonstration of PPE where appropriate Use the PPE Register included in Health amp Safety Xpert to record these instructions and that the employee understands the requirement to use and look after the PPE they have been issued with Notes When there is an overlap in the duties in the general Personal Protective Equipment at Work Regulations and those specifically covering asbestos hazardous substances COSHH noise and construction head protection then the specific legislative requ
74. provision of any required information instruction training and supervision A safe place of work including access and egress A safe working environment with adequate welfare facilities The Construction Design and Management Regulations 2007 state that the employers must Ensure a safe place of work Make people on site familiar with emergency procedures and test the procedures Provide sanitary and washing facilities with adequate supply of drinking water Provide accommodation for clothing and changing facilities Provide rest facilities The Management of Health amp Safety at Work Regulations 1999 state that information must be provided to staff on Risk assessments Risk controls Emergency procedures The identity of people appointed to assist on health and safety matters Risks notified by others Use the Site Induction Register included with Health amp Safety Xpert to record who has attended a Site Induction All site personnel should attend a Site Induction before they commence work in order to receive important information instructions and training regarding site safety safe methods and systems of work welfare facilities site rules plant and equipment Personal Protective Equipment PPE Control of Substances Hazardous to Health COSHH and Reporting of Injuries Diseases and Dangerous Occurrences RIDDOR etc The Site Induction Register provides documentary evidence that a site induction has been carried out and that per
75. r tasks in a designated area The Permit to Work is designed to help you define the safety precautions to be taken depending on the nature of the work being performed and the hazards involved You should use it to record the methods to be used and precautions to be taken which should be agreed to by all parties concerned beforehand and clearly stated on the Permit to Work The Permit to Work must be signed off by all parties before any work commences Permits to Work are only valid for specific short periods of time and therefore help you to monitor the ongoing use of suitable safe systems of work It is important to file these records so that they could be consulted by an inspector if necessary Guide to Printouts Permit Register 53 HOT WORKS PERMIT Under The Construction Design and Management Regulations 2007 the main duty holders are employers self employed and persons who control the way in which construction work is carried out This includes taking steps to prevent and control emergencies regulations 39 40 41 including the following measures Prevent risk from fire explosion flooding and asphyxiation Provide emergency routes and exits Make arrangements for dealing with emergencies including procedures for evacuating the site Where necessary provide fire fighting equipment fire detectors and alarm systems Use the Hot Works Permit Permit to Work included with Health amp Safety Xpert to help you control hazardous
76. ram Files HBXL Health8SafetyXpert Output 2 Select Options A dialog box will pop up 3 Click on Company Logo in the list on the left 4 Locate your Company Logo graphic on your computer using the Explore button Click OK 12 Health amp Safety Policy Tab Health amp Safety Xpert The Paddocks HEA AFETY POLICY TAB In the Health amp Safety Health amp Safety Policy Sections General Policy Management amp Individual Responsibilities Identifying Hazards Accident Reporting Fire amp First Aid Contractors amp Their Employees Asbestos amp COSHH Safe Working Methods Health amp Safety Plan Method Statements Permits to Work PPE amp Plant Statement of General Policies section sets out the organizations acceptance of the obligation A placed upon it by various Acts Management Responsibilities amp the Individual section sets out the responsibilities of management and personnel as well as outlining the health and safety management process Identifying Hazards section sets out the organizations approach to identifying hazards induding inspections audits and problems on site Accident Reporting Fire amp First Aid section sets out the organisations arrangements for the recording and reporting of accidents ill health and dangerous occurrences as well as emergen
77. res you have taken to avoid and reduce them It is important to file these records so that they could be consulted by an inspector if necessary You can also use the blank Risk Assessment included with Health amp Safety Xpert to create your own additional Risk Assessments for high risk activities if required Method Statements need only be completed when there are unforeseen unplanned or specialist activities on site which are not covered by relevant risk assessments Method Statements are site specific and can only be completed by a trained experienced and competent person Method Statements must be completed on site 30 Guide to Printouts Coshh Assessments COSHH ASSESSMENTS The Health amp Safety at Work Act 1974 states that one of an employer s main duties is to ensure so far as reasonably practicable the health and safety and welfare at work of all their employees This includes the safe use handling storage and transport of articles and substances Under the Control of Substances Hazardous to Health Regulations COSHH 2002 no work may be carried out where employees are liable to be exposed to substances hazardous to health unless a suitable and sufficient risk assessment has been carried out Where four or more employees are employed the significant findings must be recorded and steps taken to comply COSHH covers most substances hazardous to health in workplaces and covers persons who may be on the premises but not emplo
78. review from those generic hazards suggested to indicate whether they are applicable and to add others identifying the persons at risk and the risk product The assessor is also invited to select review from the list of suggested controls those that he feels should be implemented Space is also provided for the inclusion of other controls considered necessary to deal with any circumstances relating to a particular site and then recalculate the risk productt with the post control measures in place Definitions Activity identifies the task which poses a risk For example when excavating a trench working in unstable ground poses a risk Hazard outlines the elements of the activity which have potential to cause harm In this case unstable sides to the trench could cause harm Risk outlines the likelihood that harm will occur and the possible outcomes of the hazard For example unstable ground could result in trench collapse and entrapment Risks amp Quantitative Evaluation The first Pre Control Risk drop down box indicates the likelihood of the risk occurring during the proposed work The likelihood of trench collapse and entrapment before control measures is probable The second Pre Control Risk drop down box relates to the severity of the outcome should the risk occur For example the potential outcome of trench collapse and entrapment is multiple fatalities The risk product is obtained by Health amp Safety Xpert multiplying the two number
79. rict Council Park North Hounslow London Borou Hounslow London Borough Council Civic Centre 4 Switch between Business and Home amp HSE Aberdeen HSE Aberdeen Offshore Se addresses by pressing the Business amp HSE Anous Aberdeensh HSE Angus Aberdeenshire Moray an Lord Cullen button HSE Bedfordshire Hertf HSE Bedfordshire Hertfordshire Ca 14 Cardiff F ondore Inthion CCE Bnerlare Inthion Central Darth Ralfard Hews T lt m J r 5 Select a Contact Category if appropriate from the Categories check boxes Add New Contact X 6 Click OK Full Name Steve Parsons Email men PERNS 7 You are returned to the Address Book eae ceases where the Contact has now been added Display As Parsons Builders Ltd Client V Contractor 8 Work Te sane Click OK to select the Contact and return TAP Fl Emergency to the Project Details Tab To return to the Mobile T Environment Agencies Home Te ee Project Details Tab without selecting a Local Aatherites Contact click Cancel 156 Langport Road No Category Site Address At this stage we recommend that you import your company logo into Health amp Safety Xpert as it Regstsred user Company Logo C Program Files HEN WealthsSafetyipertogo bmp will also appear in all the documents that are a produced 1 Click on the Tools menu at the top of the screen Output Folder C Prog
80. s together in consequence the higher the number the more serious the matter Controls amp Quantitative Evaluation The Control Measures are the measures put in place to reduce or avoid the risk Assessing ground conditions and using appropriate trench support systems are measures which reduce the risk of trench collapse and entrapment The Post Control Risk drop down boxes relate to the likelihood and severity of the risk once Control Measures are in place Implementing Control Measures makes trench collapse and entrapment more unlikely but should it occur fatalities are still possible tThe risk product Post Control is obtained by Health amp Safety Xpert multiplying the two numbers together in consequence the higher the number the more serious the matter 16 COSHH Assessments Tab COSHH ASSESSMENTS TAB In the COSHH Assessments screen you should review and edit the text of the various COSHH Assessment documents Health amp Safety Xpert The Paddocks Project Details Health amp Safety Policy Pre Construction Info Pack Risk Assessments at any time Sex Having selected a COSHH Assessments Health amp Safety Plan Management Documents COSHH Assessment Below are the COSHH Risk Assessments for substances hazardous to health that are currently selected for your project A COSHH Risk Assessment is a careful examination of what in your project could cause har
81. sks e Significant design and construction hazards e Description and format of the health and safety file Construction Phase Health and Safety Plan The Principal Contractor must draw up and develop this plan so that it is relevant to the work proposed and sets out how health and safety is to be managed during the construction phase The level of detail is to be proportionate to the risks involved in the project These will include among others e Description of project including key appointments dates and programme details e Management of the work including structure and responsibilities goals monitoring and review contractor selection site welfare inductions and security site rules and emergency procedures e Arrangements for controlling risks including work at height excavations traffic storage plant and equipment e The health and safety file including layout and format information gathering and storage Health and Safety File The health and safety file is a record of information for the client or end user The CDM Coordinator ensures that the file is produced and hand it to the client at the end of the project It should include among other things e A brief description of the work carried out Any residual hazards Key structural principals Hazardous materials Health and safety information about cleaning or maintenance Nature and location of significant services Information and as built drawings of the structure 26 What are
82. sments Health amp Safety Plan Management Documents j Below are the Risk Assessments currently selected for your project A Risk Assessment is a careful examination of what in your project could cause harm to people a and edit the text of the and the measures that can be taken to prevent accidents and ill health You can add or delete risks at any time 7 2 various Risk Assessment Ref Title Last Edited Version Print Status 3 Edit docu ments ra All Operations Core Assessment 17 02 2008 19 02 1 Not Yet Printed Ayrs02 surveying a Setting out 17 02 2008 19 02 1 Not Yet Printed z A103 constuction of Ste Offees Compound fc Wee mpa sc2 1 notYetPrinted If you are aware of Ay nA04 02 Transportation of Packaged amp Unpackaged Goods 17 02 2008 19 02 1 Not Yet Printed additional risks on site that Ra04 03 Storage of Packaged amp Unpackaged Goods 17 02 2008 19 02 1 Not Yet Printed are not covered by the Risk re Earthworks General 17 02 2008 19 02 1 Not Yet Printed Assessments listed you RAOS Excavations 17 02 2008 19 02 1 Not Yet Printed z Raos Handing amp Laying Drainage Materials 17 02 2008 19 02 1 Not Yet Printed should add extra Risk Rawo Construction of Manholes amp Similar Chambers 17 02 2008 19 02 1 Not Yet Printed Assessments to your A RA11 Delivery amp Placement of Membranes amp Geotextile Materials 17 02 2008 19 02 1 Not Yet Printed project from the Health amp Safety Xpert library of Risk Assessments using th
83. sonnel attended it understood it have received a copy of the Site Rules and have agreed to abide by the policies procedures methods and rules of your company It is important to file these records so that they could be consulted by an inspector if necessary Guide to Printouts Fire Plan 45 SITE ATTENDANCE REGISTER The Construction Design and Management Regulations 2007 require that people are prevented from gaining access to unsafe workplaces and in addition stipulates that only authorized people are allowed on site Use the Site Attendance Register also known as a Visitors Register which requires that people sign in and out of site to control access to the site In addition to controlling access on site the Site Attendance Register is a vital way of accounting for personnel should the site be evacuated in an emergency FIRE PLAN Under the Construction Design and Management Regulations 2007 the main duty holders are employers self employed people and persons who control the way in which construction work is carried out This includes in the event of fire amp other emergencies These regulations ensure that e unobstructed properly signed emergency routes and exits to a place of safety are provided e appropriate emergency procedures with designated people are set up e people on site are made familiar with procedures and test the procedures e suitable signs to indicate the fire fighting equipment are provided Thes
84. st three Project Details Health amp Safety Policy Pre Construction Info Pack Risk Assessments COSHH Assessments Health amp Safety Plan Management Documents Enter your project details into the fields below It is recommended that you enter these now so they appear on all you documents Project Details Project Name The Paddocks Project Reference PO rows q N B It is essential that you fully complete the Project Description Small Housing Development Start Date 17 02 2008 Duration weeks 1 Client Michael Thomas Rutland House Rutland Lane Colston Nottinghamshire NG27 8TN Site Address The Paddocks Holly Lane Acton Derbyshire DE17 8JU Principal Contractor Parsons Builders 156 Langport Road Derby Derbyshire DE6 7TE Max No People on Site 15 CDM Coordinator Designer HSE Local Authority Environment Agency Project Details tab before proceeding any further because the information you enter here will appear in the documents that Health amp Safety Xpert creates m te E w 16 June 2008 une 2008 Sun Mon Tue Wed Thu i a2 g 4 6 8 9 0 1 12 1s 16 17 18 19 2B 4 25 2 2 30 Fri ie E E E le Use the Calendar button to enter a start date and the Contact button sa to select Contacts for Client Site Principal Contractor CDM Coordinat
85. t Work Regulations 1999 to determine a safe system of work Method Statements need only be completed when there are unforeseen unplanned or specialist activities on site which are not covered by relevant risk assessments Method Statements are site specific and can only be completed by a trained experienced and competent person The regulations require arrangements to be in place for Eliminating or minimizing risks from working at height Safe systems of work for organizing and performing work at height Safe systems for selecting suitable work equipment at height Safe systems for protecting people from the consequences of work at height The assessment must be done by a competent person and will normally be formalized into a specific Permit to Work applicable to a particular task All people involved in work at height activity including planning organizing and supervising must be competent for such work or if being trained under competent supervision The work equipment specified in the Method Statement and associated Permit to Work must also comply with the applicable schedules of the regulations including provision of correctly positioned guard rails toe boards or other fall protection If your equipment for work at height is found to be inadequate you can be fined Use the Permit to Work at Heights included with Health amp Safety Xpert to help you control hazardous work and authorise specific persons to undertake particula
86. tages Provide pre construction information to designers and contractors Designers responsibilities e Eliminate hazards and reduce risks during design e Provide information about remaining risks Contractors responsibilities Plan manage and monitor own work and that of workers Check competence of all their appointees and workers Train own employees Provide information to their workers Comply with specific requirements in Part 4 of the CDM regulations Ensure there are adequate welfare facilities for their workers Everyone s responsibilities Check own competence Cooperate with others and coordinate work Report obvious risks Comply with requirements of Part 4 of the CDM regulations for any work under their control 24 What are the main Health amp Safety Regulations you need to know about PART 3 NOTIFIABLE PROJECTS The following applies to non domestic projects lasting more than 30 working days or 500 person days e g 50 people working for over 10 days Such work must be notified to the HSE on form F10 Revised This advises the HSE of amongst others Exact address of the site Planned start date Clients details CDM Coordinator s details Principal Contractor s details A brief description of the project Clients additional responsibilities Appoint a CDM Coordinator Appoint a Principal Contractor Ensure construction phase does not start unless there are suitable welfare facilities and t
87. the suggested risks for this particular task The important things you need to check are whether a hazard is significant and whether you have covered it by satisfactory precautions so the post control risk is small Task Excavators All Sites Employees at Risk Operators site personnel Risks review it and make any changes Assessor John Smith Unit 17 Brambell Industrial Est Others at Risk Other contractors public Key Responsible Persons Contracts Managers amp Supervisors Pre Control Risk Control Measures Post Control Risk Comments Date Created 01 01 2008 03 00 0 00 01 01 2008 09 00 01 01 2008 09 00 01 01 2008 09 00 01 01 2008 09 00 01 01 2008 09 00 01 01 2008 09 00 T Machine overturning E amp gt Ei Rosset H and authorised to use Written evidence Materials or wil be required and equipment faling fied Persons being Contact with obstructions endangered by Arcing or contact with overhead power 01 01 2008 09 00 01 01 2008 09 00 01 01 2008 09 00 _ If you are aware of additional substances on site that are not covered by the COSHH Assessments listed you should add any extra COSHH Assessments to your project from the Health amp Safety Xpert library of COSHH Assessments using the Add button Similarly you can delete any you think you do not require using the Delete button Select the documents y
88. to members of the public which include The provision of safe plant and systems of work The safe use handling storage and transport of articles and substances The provision of any required information instruction training and supervision A safe place of work including access and egress A safe working environment with adequate welfare facilities The Management of Health amp Safety at Work Regulations 1999 clarifies what employers are required to do to manage health and safety under the Health amp Safety at Work Act 1974 and states that information must be provided to staff on the risk assessment risk controls emergency procedures and the identity of people appointed to assist on health amp safety matters The information provided must take account the level of training knowledge and experience of the employees The Provision and Use of Work Equipment Regulations 1998 states that persons who use work equipment must have adequate e Health amp safety information e Where appropriate written instructions about the use of the equipment Information instruction and training regarding safety COSHH access use of plant work systems and health and safety is carried out as part of your Site Induction and as part of regular Toolbox Talks Relevant information will also be contained within the Site Rules Use the Toolbox Talks Training Record to record who attended each training session Use the Toolbox Talks Training Record in conju
89. training and supervision A safe place of work including access and egress A safe working environment with adequate welfare facilities The Management of Health amp Safety at Work Regulations 1999 clarifies what employers are required to do to manage health and safety under the Health amp Safety at Work Act 1974 and states that information must be provided to staff on the risk assessment risk controls emergency procedures and the identity of people appointed to assist on health amp safety matters The information provided must take account the level of training knowledge and experience of the employees Information instruction and training regarding safety COSHH access plant work systems and health and safety is carried out as part of your Site Induction and as part of regular Toolbox Talks Relevant information will also be contained within the Site Rules Use the Toolbox Talks Register to maintain a record of what information and training has been delivered to site personnel and by whom Use the Toolbox Talks Register in conjunction with the Toolbox Talks Training Record which enables you to record who attended which training session It is important to file these records so that they could be consulted by an inspector if necessary Guide to Printouts Toolbox Talks Training Record 37 TOOLBOX TALKS TRAINING RECORD The Health amp Safety at Work Act 1974 describes the general duties that employers have towards their employees and
90. ts of UK Health and Safety legislation Plus if you use EstimatorXpress for your estimating you can import jobs directly into Health amp Safety Xpert and the software will automatically detect what documentation you may require You can then check through the system s suggestions customise the documents to your own requirements and print the ones you want For a complete list of the documentation produced see page 6 If you do not have EstimatorXpress call the HBXL Sales Team on 0870 850 2444 How to use this guide and get started with Health amp Safety Xpert This User Guide explains how to install Health amp Safety Xpert on page 7 You will also find a detailed description of each screen starting at page 8 For a general overview of the main health and safety regulations you should be familiar with see page 20 For a detailed explanation of the documentation that Health amp Safety Xpert produces why you need it what you do with it and the specific regulations that apply please turn to page 28 To obtain maximum benefit from Health amp Safety Xpert we recommend that you read through this guide before starting to use the software Additional Help Support for Health amp Safety Xpert is available from the HBXL Help Team on 0870 850 0199 Please note support is only available with a valid customer care subscription For more information call the Help Team on 0870 850 0199 Additional Context Sensitive Help is als
91. uction Information Pack Pre Construction Info Pack Requires Repr o G soz Work Permit Register Register Not Yet Prints i r 20 What are the main Health amp Safety Regulations you need to know about WHAT ARE THE MAIN HEALTH amp SAFETY REGULATIONS YOU NEED TO KNOW ABOUT THE HEALTH amp SAFETY AT WORK ACT 1974 The Health amp Safety at Work Act 1974 describes the general duties that employers have towards their employees and to members of the public The health and safety of people at work Protection of other people affected by work activities The control of risks to health and safety from articles and substances at work The control of some atmospheric emissions The employers main duties are to ensure so far as reasonably practicable the health and safety and welfare at work of all their employees The degree of risk in a particular job or workplace needs to be balanced against the time trouble cost and physical difficulty of taking measures to avoid or reduce the risk In particular The provision of safe plant and systems of work The safe use handling storage and transport of articles and substances The provision of any required information instruction training and supervision A safe place of work including access and egress A safe working environment with adequate welfare facilities The law requires that when more than five people are employed the employer must Prepare a written general health
92. uction project Ci L517 Ste rues Type Health amp Safety Policy Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Print Status Not Yet Printes Not Yet Prints Not Yet Print Not Yet Prints Not Yet Prints Not Yet Printes Not Yet Printe Not Yet Prints Not Yet Printe Not Yet Printe Not Yet Pines Not Yet Printer g Coc _cancet_ El Set as default paragraph Print Options Print Print Preview Open in Word Pmt Once you are satisfied with the content of your Health amp Safety Policy simply press Print button to print a copy In the Print dialog box confirm which document you wish to print select whether you wish to print direct to your printer show a print preview or open the document in Microsoft Word then click Print For more detailed information about the Health amp Safety Policy and why you need one see page 28 Pre Construction Info Pack Tab 13 PRE CONSTRUCTION INFO PACK TAB In the Pre construction Info Pack screen it is essential that you review and edit the text of the Pre construction Information Pack document because each Pack is unique and specific to the job for which it is prepared and therefore requires you to enter your own bespoke text Health amp Safety Xpert The Paddocks Press the Edit button next to each paragraph to enter your own wording for each section
93. uding Machines Tractair Loading Shovels Wheeled Loading Shovels Mobile Fuel Water Bowsers Persons being 01 01 2008 09 00 endangered by Air Compressors Hydraulic Pumps 01 01 2008 09 00 01 01 2008 09 00 01 01 2008 09 00 i g Contact with Nudear Density Gauges obstructions Sampling Materials in Laid Condition amp PC Rates of Spread Arcing or contact with overhead power Once you are satisfied with the Risk Assessments Select the docamens you want opt simply press Print button to print copies In the pa Pea Print dialog box confirm which document s you hbxd 10 1 domain local HP LaserJet 3300 Series PCL 6 z Print Cais wish to print select whether you wish to print direct Document Print Status Open in Word E A ass Environmental imaat Not et Print J to your printer show a print preview or open the Pai eiaa document in Microsoft Word then click Print ANE O Ras7 Fire Control Not Yet Printe Es pian For more detailed information about Risk C Rass Flourescent Light Removal Not Yet Printe E A Paot Furs a Tekchanders Not et rt Assessments and why you need them see page C A Raso Fragile Roofs Not Yet Printer 29 O Rasi Gin Wheel Not Yet Printer O pacz Gazing Not Yet Printe C Ras4 Gritblasting Not Yet Printer 1 Rass Highly Flammable Products Not Yet Printer
94. ute illness requiring medical treatment where there is reason to believe that this resulted from exposure to a biological agent or its toxins or infected material Guide to Printouts Accident amp Incident Investigation Form 33 Use the Accident amp Incident Record included in Health amp Safety Xpert to record all work related incidents and to record that they have been reported to the Health amp Safety Executive It is important to file these records so that they could be consulted by an inspector if necessary I m self employed What do I need to do If you are working in someone else s premises and suffer either a major injury or an injury which means you cannot do your normal work for more than three days then they will be responsible for reporting so where possible you should make sure they know about it If you or a member of the public is injured while you are working on your own premises if there is a dangerous occurrence there or if a doctor tells you that you have a work related disease or condition then you need to report it However as a self employed person you don t need to notify immediately if you suffer a major injury on your own premises Either you or someone acting for you should report it within 10 days ACCIDENT amp INCIDENT INVESTIGATION FORM RIDDOR or the Reporting of Injuries Diseases and Dangerous Occurrences Regulations 1995 places a legal duty on e employers e the self employed and e
95. utions are taken against the risk of death or personal injury from electricity at work Having identified risks in a Risk Assessment systems must be designed to be of such construction as to prevent danger The assessment must be done by a competent person and will normally be formalized into a specific Permit to Work applicable to a particular task Method Statements need only be completed when there are unforeseen unplanned or specialist activities on site which are not covered by relevant risk assessments Method Statements are site specific and can only be completed by a trained experienced and competent person Method Statements must be completed on site Where technical knowledge or experience is necessary to prevent danger all persons must possess such knowledge or experience or be under appropriate supervision Duties are imposed on employers self employed and the employees The particular duties on employees are intended to emphasize the level of responsibility which employees in the electrical trades and professions are expected to take on as part of their job Use the Permit to Work Electricals included with Health amp Safety Xpert to help you control hazardous work and authorise specific persons to undertake particular tasks in a designated area The Permit to Work is designed to help you define the safety precautions to be taken depending on the nature of the work being performed and the hazards involved You should use it t
96. work and authorise only specific persons to undertake particular tasks in a designated area The Permit to Work is designed to help you define the safety precautions to be taken depending on the nature of the work being performed and the hazards involved You should use it to record the methods to be used and precautions to be taken which should be agreed to by all parties concerned beforehand and clearly stated on the Permit to Work The Permit to Work must be signed off by all parties before any work commences Permits to Work are only valid for specific short periods of time and therefore help you to monitor the ongoing use of suitable safe systems of work It is important to file these records so that they could be consulted by an inspector if necessary PERMIT REGISTER Please refer to the specific sections for each type of Permit to Work for information about what regulations require you to use them Use the Permit to Work Register included with Health amp Safety Xpert as part of your Permit to Work system to help you control hazardous work and authorise only specific persons to undertake particular tasks in a designated area The Permit to Work is designed to help you define the safety precautions to be taken depending on the nature of the work being performed and the hazards involved You should use it to record the methods to be used and precautions to be taken which should be agreed to by all parties concerned beforehand and clearly stated
97. y of an excavation or after any accidental fall of rock earth or other material Work should not commence continue in an excavation until any remedial action required has been carried out and re inspected It is important to file these records so that they could be consulted by an inspector if necessary Guide to Printouts Scaffolding Handover Certificate 55 SCAFFOLDING INSPECTION RECORD The Work at Height Regulations 2005 requires regular inspection of scaffolding equipment at suitable intervals which is recorded and retained until the next inspection is due In addition the Provision and Use of Work Equipment Regulations 1998 stipulates that where work equipment is exposed to conditions causing deterioration which is liable to result in dangerous situations it must be inspected at suitable intervals by a competent person Records of inspections must be kept with sufficient information to properly identify the equipment its normal location dates faults found action taken to whom faults were reported who carried out the inspection Compliance is based on the following 3 criteria e Itis in an efficient state e Itis in efficient working order e Itis in good repair Use the Scaffolding Inspection Record included with Health amp Safety Xpert to check and record the condition of all scaffolding on site and any action taken A suitably trained qualified and competent person should carry out at least weekly inspections of all s
98. y under the Health amp Safety at Work Act 1974 every employer is required to carry out suitable amp sufficient risk assessments If there are 4 or more employees in the workplace the significant findings must be recorded Young people under 18 must be protected at work from risks to their health amp safety that are the result of lack of experience or absence of awareness of existing or potential risks or because they have not fully matured Risks to young people must be given careful consideration in your Risk Assessments Specifically in relation to construction the Construction Design amp Management Regulations 2007 requires that risks are properly assessed and steps are taken to avoid or reduce them so far as is reasonably practicable In addition Risk Assessment is an essential part of complying with the following regulations to determine a safe system of work Control of Substances Hazardous to Health Regulations COSHH 2002 Control of Asbestos at Work Regulations 2006 Confined Spaces Regulation 1997 Work at Height Regulations 2005 Lifting Operations amp Lifting Equipment Regulations 1998 Provision and Use of Work Equipment Regulations 1998 Personal Protective Equipment at Work Regulations 1992 Control of Noise at Work Regulations 2005 Electricity at Work Regulations 1989 Use the Risk Assessments included in with Health amp Safety Xpert to help you properly assess the risks on your sites and record what measu
99. yed whether they are at work or not including visitors and contractors In addition the Control of Asbestos at Work Regulations 2006 requires employers or the self employed to prevent exposure at work to asbestos or where this is not reasonably practicable to ensure that exposure is kept as low as possible and in any event below the control limit for asbestos Employers must ensure a competent person assesses the risks from ACM s Asbestos Containing Materials before work starts Use the COSHH Assessments included in Health amp Safety Xpert to help you identify and record any risks associated with dangerous substances and the measures that you have taken to control and prevent exposure It is important to file these records so that they could be consulted by an inspector if necessary ACKNOWLEDGEMENT OF RISK ASSESSMENTS The Health amp Safety at Work Act 1974 describes the general duties that employers have towards their employees and to members of the public This regulation includes The health and safety of people at work Protection of other people affected by work activities The control of risks to health and safety from articles and substances at work The control of some atmospheric emissions The Construction Design amp Management Regulations 2007 requires that risks are properly assessed and steps are taken to avoid or reduce them so far as is reasonably practicable Use the Acknowledgment of Risk Assessments to confir
100. yer must provide head protection for each employee Use the Site Rules printout included with Health amp Safety Xpert to communicate the rules and principles of site Health amp Safety and safe methods of work to your site personnel The Site Rules are also a means of ensuring that site personnel use the PPE including head protection you have provided them with You should communicate the Site Rules verbally and distributes written copies of them during the Site Induction You should also display further copies of them around the site including in the welfare facilities Guide to Printouts Site Induction 43 SITE INDUCTION The Health amp Safety at Work Act 1974 describes the general duties that employers have towards their employees and to members of the public The provision of safe plant and systems of work The safe use handling storage and transport of articles and substances The provision of any required information instruction training and supervision A safe place of work including access and egress A safe working environment with adequate welfare facilities The Construction Design and Management Regulations 2007 state that the employers must Ensure a safe place of work Make people on site familiar with emergency procedures and test the procedures Provide sanitary and washing facilities with adequate supply of drinking water Provide accommodation for clothing and changing facilities Provide rest facilities T
101. you do not accept the terms and conditions you must not install or use the software and return the software together with all documentation and all packaging in good condition to the supplier within 7 days Licence Agreement Please note that this copy of Health amp Safety Xpert only entitles the user to use the package on one computer and in accordance with the Licence terms detailed below in these notes This licence agreement applies to all versions of Health amp Safety Xpert from time to time Health amp Safety Xpert Total Toolkit edition Copyright House Builder XL Limited HBXL All rights reserved No part of this publication may be reproduced in any form without the written permission of House Builder XL Limited This publication contains information which is confidential to House Builder XL Limited and all copyright trademarks and other intellectual property rights of the Health amp Safety Xpert software and this manual are the exclusive property of House Builder XL Limited You have received a single user copy of Health amp Safety Xpert which entitles you to place the software on one personal computer only from the date of registration You should contact House Builder XL Limited for any other arrangements House Builder XL Limited 3 Portland Square Pritchard Street Bristol BS2 8RH Current telephone fax and email contact details are available at www hbxl co uk Microsoft Word Microsoft Outlook and Wi

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Health & Safety Xpert® User Guide