User Guide
Contents
1. 2 Internet Filing History All Returns Options Availability Once you begin to file returns the system will log submission results This log can be viewed in the form of a report by clicking the History button Click Next Registration Before you can file tax returns you need to register for the service with the Government Gateway There is a link to the gateway in the internet filing screen and instructions on how to register can be found on the site If you have filed other types of returns by internet for example P35 s then you will need to add self assessment returns to the list of items you are filing If you are filing partnerships ensure you register for this service too Please see the Government gateway for more information and instructions Important Note Registration is not instantaneous you need to register in plenty of time before the filing deadline Enter your user ID and password Click Iam an Agent if you are filing on behalf of someone else Click Agent Details to produce a form 64 8 Page 17 Username Password Store your Gateway user name and password Checking the Return Store your Gateway user name and password Keytime Trust Tax 2015 Check Return Pre filing validation Process Complete 00 00 01 Detail Tax Return Status Your Trust Return failed the verification please click the B Denis details button to view more information Number of Passes 43 Number of2. a prior year proceed as follows e Open the current year return of the client you need to create the return for e Click the File menu select Create previous return e Choose the tax year you need to create the list contains missing years Adding Supplementary Forms Click the Tax Return Forms tab and select the required supplementary forms and number of copies It is possible to add amend these pages once the return has been started see below Adding Deleting Supplementary Pages and Copies It is possible to add and remove supplementary pages once the tax return has been started proceed as follows To Add Supplementary Pages or Copies Click the Client button on the main toolbar you will be taken back to the tax form details Click the Tax Return Forms tab and select the supplementary form you wish to add enter the number of copies required If you need extra copies just increase the number of copies of the relevant supplement Click Finish and the pages will be added To Delete Supplementary Pages or Copies Click the Edit menu select Delete Supplement select the supplementary page to delete then select the copy to remove Page 7 Navigating Trust Tax Navigation Tree The pages of the return can be found in the navigation tree down the left of the main screen BB EB is x a Ix x a x Minor Toolbar At the top of the left hand navigation tree are six small or minor icons CACC e rer Y
3. follow the instructions above but click the Restore option rather than Backup To backup all returns exit Trust Tax and click the Start button on your computer select All Programs and locate the Keytime group of icons select Trusts 2009 and click the Utils folder select Backup You must ensure that Trust Tax is closed before you continue with the backup otherwise the backup will fail Navigate to a suitable location to save your backup file and click Save the backup will commence To restore all returns follow the instructions above but click the Restore option rather than Backup Page 21
4. it is possible to create returns for previous and next tax years in addition to the current tax year Click Create the following screen is presented Trust Estate Details Trust Estate Details Cont Supplementary Pages Cancel created client from Client Manager Trust or Estate Name s Return Type Personal Representatives I 1 Click the button to select a previously Next Reference In the Personal details tab 1 To link the client to an existing client record in Client Manager click the Link to existing client button to the right of the Client ID field You will be presented with a list of clients who don t currently have an SA900 job double click the client record you want to link to If you do not want to link to an existing client record enter the client ID 2 Fill in the rest of the personal details and select the type of trust 3 Click Personal Details Cont and fill in the remaining client details please note that you cannot file a tax return without a UTR you can create the return without it but you will not be able to file until you have the correct client UTR Tax Office Trust Tax now defaults to the standard national HMRC address If you need to change this an override button is available Page 6 Creating Returns for Previous Tax Years You can create a tax return for a prior tax year based on the header information in the current year tax return To create a return for
5. will find a drop down menu which enables you to select a relevant item to add to the grid Other fields such as the Description and Date fields in the screen above are text fields not all text fields in data entry mode are necessary for the completion of the tax return but may be used for your own reference Note the Copy Number field in the bottom right hand corner of the screen where there are multiple supplementary pages Click the back and forward arrows either side of the copy number to move between copies Page 12 Updating the Return Once you have finished capturing data to a particular section in data entry mode you must update the tax return form with the results to do this click Finish To review the results in the tax return click the Normal button on the main toolbar you will see the results have been transferred into the relevant boxes in the return You can move between data entry and normal at any time however it must be pointed out that if you have made entries in normal mode and then you move to data entry mode you will find that some entries that is entries that would be added to a grid in data entry mode do not appear anywhere in the data entry screens entries made ina grid in data entry mode are not updated when the corresponding boxes are amended in normal mode It is also important to note that when you click the Finish button in data entry mode a message appears prompting you to update the form with the en
6. Errors 11 Number of Warnings 0 Total Number of Checks 54 Current Status 100 You can see from the example above that there are a number of errors and warnings Errors must be resolved before attempting to file notice that the Next button is disabled at this stage and will not be enabled until the errors are resolved To see the error details click the Details button the screen looks like this Page 18 Keytime Trust Tax 2015 Check Return Validation Information Box Number Page Copy Box Description Status TexRetumPagel UTR i TexRetumPage5 941 Amountof Standard Rete Band Fei TexRetumPage8 Q14 Discretionary Payments of Incor Fail i TradePege Description of Business Trade Pagel 1 Accounting Period Dates Partnership Page1 1 Partnership Reference Number Fail Non Residence Pac Blank Supplement Fail Charity Page 1 1 Repayment Reference i Detailed Error Report Tick untick the boxes to Click Print button to view a report containing detailed choose what information information on pass warning error messages is shown in the grid You can filter the results by clicking Pass Warn or Fail or any combination of those in the bottom right To resolve errors you must exit the Internet Filing screen and return to the relevant section of the return Click Print to produce a report listing the errors which also gives further details of the problem and is useful where there ar
7. Trust Tax these returns can be automatically brought forward into this year s version of the software You will be prompted as part of the year end process to create tax returns for all active clients click Yes to create tax returns for the new year If you click No you can create tax returns for the new tax year by clicking on the individual s previous year s return The current year return is created based on the previous year return The original return is retained and you will see the return listed for each of the years Maintaining Client Details From the Open Tax Return screen you will notice two other tabs Client Details and Utils we discuss utils later in the manual click the Client Details tab you can enter details into any enabled field the detail in the disabled fields comes from the main tax return Creating a New Client You create clients in Client Manager and add jobs to clients by selecting job types in the Jobs frame of the Practice tab in the client record Adding an SA900 job and selecting a tax year to a client record will make the client available in the Trust Tax module and create a tax return for the year specified Alternatively you may create the client in the Trust Tax module and either add the client or link it to an existing record in Client Manager To create the client in the Trust Tax module click the Create Return button in the Open Tax Return screen Page 5 First select the tax year note that
8. User Guide TRUST TAX Keytime 7 Table of Contents Introduction 2 ccccsceeeeceeeeeeeeeeeeeeeeeueeeecueeeeeeeeeeeeesaseaeaseesaseaeaseesageeueaeeuageeuseeeusgeansggs 3 Starting Trust Tax cscccccesceeeeceeeeeeeeeeeeeeeeseeeeeeeeeeeaeeeeaeeesaseeeaeeesaseeeaeeesageeusgeegegeensggs 3 Sorting and Filtering Clients cccceeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeaseeueseeuseeeuseeaneges 4 Print Summary and Print Proforma Letters cccecceceeeeee eee eee ee teens eee e nets eee t neta tenia 4 Converting Returns from Previous Years cceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeueeeeneaeeneees 5 Maintaining Client Details yi 5x iru re RR RR RARE RR ERREREAER EX RE RR AXES A a QE CRI n Ra cent 5 Creating a New Clienti issuri ise clin canines eerte neant neci n lY Be d a OC d n EY RE EAEE 5 TAX OCG eM 6 Creating Returns for Previous Tax Years ccceceee eee eee eee eee eee eee eens e een eee a neta eae 7 Adding Supplementary Forms cec ee EERE EEE nnn 7 Adding Deleting Supplementary Pages and COpiesS cccccceceeeee eee eeeeeeeeeeeeeeeeeaeenennes 7 Navigating Trust Tax cccccceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeaseeeageesageeuaseauageauageegageauags 8 NEMPE 8 Mi or Toolbars TT S A E antalwetbentaaie cebaaiaaaniawarsadlawena ae enie 8 M in fero oT ODE 9 Data Entry and Data Views cccceccece scence erent nennen nennen sna sea sea sea sea rea se nn nn nnn 10 Mfeian iluseam ETERNI 10 Data Entry MOd amp iie
9. cancel the search results click the Cancel Search button which appears to the right of the Search button Tip When you first install Trust Tax you may find a welcome screen keeps appearing when you start the application to suppress the welcome screen uncheck the Show Help on Startup option in the bottom centre of the Open Tax Return screen Print Summary and Print Proforma Letters Print summary presents various print options you can select any combination of options and produce a report Check the Select and print Proforma s option to select a range of clients and generate proforma letters F3 Print options Print All Returns that are complete Retums that have been started Returns that have not been started Returns that have been checked Retums that have been submitted Returns that haven t been submitted Returns that have been printed Returns that haven t been printed Returns where the Fee has been Paid Page 4 Click the Print button select the required clients and click Print the proformas will appear initially on screen click the Print button on the top left Note that each proforma consists of a letter and checklist 2 pages To amend the proforma letter open any tax return click the Tools menu then Amend Proforma Letter and amend the wording click Save and Exit Converting Returns from Previous Years If you have created tax returns using an earlier version of
10. copy declaration click the Print HC Declaration button To submit the return click the Submit button Tax will attempt to contact the gateway and submit the return you will see the progress on screen as this happens Once you start to submit returns a log of submissions and their results will start to build up To access the history click the History button in the Internet Filing History Options frame or click the History All to see a history of all tax returns Check the various options in the Status frame to record the various stages of filing completeness Page 20 Backing Up and Restoring Data We cannot stress enough the importance of maintaining proper backups of your client data This will ensure that should the worse happen with your hardware or your place of work you will be able to quickly get back up and running and your business will continue All Keytime products ship with a build in backup utility You have two options available Backup an individual return or backup all returns To backup an individual return go to the Open Tax Return window click the Start button on the main toolbar if you are already in a return and click the Itils tab click Backup Restore tax returns Click Backup button and select the return s you wish to backup click Backup You will be prompted for a location to save the backup file navigate to a suitable location and click Save the backup will commence To restore and individual return
11. e Reports menu as well as the tax return itself either with or without accompanying schedules Preview Mode Preview mode enables the actual tax return sections to be previewed on screen Click Preview in the main toolbar and then click the appropriate page of the tax return in the navigation tree Use the Back and Forward buttons on the main toolbar to move through the pages and supplements and review the return Note that preview mode is for review purposes only you cannot make changes to data in preview mode Printing the Main Tax Return Click the Print button on the main toolbar or click the Reports menu select Tax Form the following screen is presented Print Tax Forms Close Main Return EXE Tax Calculations All Tax Return Select all Tax Return Pages O Trade Page 1 None V Page 2 O Partnership Page 3 Print O UK Property Page 4 i Page 5 Preview O Foreign Page 6 O Capital Gains Page heii Fon IRE SEI tt f O Non Residence age maaasssssssssssssssssssssss Page 8 Copies O Charities Page 10 P gt vi Page 11 Pension Charges Print Draft Copy gf Options Page 15 Click the required page s and or schedule s then click the Preview button in the right of the window to preview the report on screen or click the Print button to send directly to your printer Specific schedules can be individually previewed and printed by selecting
12. e a number of errors Click Return to go back to the main validation screen Page 19 Attachments Click the Attachments button to manage attachments to the return The following screen is presented m 1 Location of Attachments A folder has been created for the attachments in the following location J Development andrew Keytime Data T rusts amp amp T TACHMENTS42015 Keytime_Discretionary_Settlement 2 Select an Attachment Preview Attachment Name File Size El Attach 3 Added Attachments The list below displays the names ofthe PDF files selected to submit as an attachment In order to change the file details or preview the attachment double click on the name in the list FileName Description Size Location Total File Size 0 00K Total Attachments D Remove File Size Remaining 5000 00K Remaining Attachments 20 Options Continue A file is created within the Tax folder To attach a file click the browse button to the right of the Selected File field navigate to the file location and click Open The path and file name will appear in the Attachment frame Click Attach and the file will appear in the Added Attachments frame To preview the file double click it Click Exit to return to the main Internet Filing Management screen Printing the Declaration and Submitting the Return Once you have resolved any errors you will be able to proceed to filing to print a hard
13. ear gt E lt I Expands all items in the Navigation tree Tick Marks selected pages of the return as complete for your own reference only Collapses all items in the Navigation tree Page 8 x Marks selected pages as incomplete for your own reference only Check The Check button launches the return validation routine checks for errors before internet Notes The Notes button allows filing general notes to be entered Main Toolbar In addition to the drop down menus there is a main tool bar which looks like this a E an IU mE aA ea AO o s B J Ix Fs ais frire Back Feran ae cb i Cuis tsiy e B x We will address the Normal Data Entry and Preview Mode buttons a little later in this section Back and Forward Buttons Move between sections and pages using these buttons at the end of every page you will be prompted to mark that page is complete note that this option affects only the appearance of the pages as they are listed in the navigation tree down the left of the main screen and has absolutely no effect on the completeness of the return it is not necessary to mark all the pages as complete before filing your return Save Saves changes Start Click Start to go back to the Open Tax Return screen without closing the application completely Client Click Client to return to the tax form header details Data Entry Clicking Data Entry launches a transactional data entry sc
14. n visible on the left hand navigator tree but that the individual pages are no longer displayed The buttons on the minor toolbar are also disabled Furnished Hol Description Lettings Selected Property No Name Entered Furnished Holiday UK Other Property Income Delete Description Date Amount Income from furnished holiday le Rents for 2014 15 Click on a section in the navigation tree to launch that section in data entry mode Overview In the above sample screen a series of tabs are displayed related to various aspects of the form click on the tab heading to move between tabs In the example above the Furnished Holiday tab appears once you click the Furnished Holiday Letting box in the property detail grid Data is captured in some of these tabs in the form of a grid in others you will be presented with a series of tick and text boxes Working with the Grid Grids are displayed as in the screen below Page 11 x pode Foreign Tax Credit Relief Pee Cruel Other Information M Totals f Print Savings Income on Remittance Basi Finish pecial Amount aim Da eae oreign Tax Withholding Claim Taxable Amount E Add Tai sE ric Delete Click the Add button to add a line to the grid pressing the lt Enter gt key at the end of each line will also add another line to the grid Click the Delete button to remove a line and its data In some fields for example the Type field in the screen above you
15. reen for the page you are currently working on Print Launches various options for printing and previewing the tax return Page 9 Calculate Use calculate to view a breakdown of the tax computation once you have finished capturing data Exit Closes the application Data Entry and Data Views Trust Tax has 3 separate modes for entering reviewing data on screen Normal Rapid Data Entry Preview Use the icons on the toolbar in the top left hand corner of the screen to switch between these modes Normal Mode Trust Tax launches in Normal mode by default and basically offers the user an intelligent form filler for data entry For some clients it may well be that this mode can simply be used for completing the entire return Use the Navigation Tree on the left hand side of the screen in conjunction with the Back and Forward buttons on the toolbar to move through the tabs and pages capturing data by entering figures and text in appropriate boxes Data Entry Mode Whilst normal mode is possibly the best and quickest data entry method for certain clients and specific sections of the tax return this isn t always the case Page 10 Data Entry mode provides a more comprehensive means of capturing data Data Entry allows you to enter transactions and detailed information that make up the contents of the boxes in the form Click the Data Entry button on the main toolbar Note that the sections of the tax return remai
16. ri rex REX EXRXENREEQ IR EEPERNERMIER exes EYFAR E NF U EF CREER kenasaes 10 Reviewing and Filing the Return eseseeseseuse neun nea nu nuu u nua u unu u annua 13 Combpu tatlOr i esi ex xh RE RIRXX ERR RISE ERE SR KW ERR A RR ERROR ER ER RSERORRPRER VERD RR ERPISKXERKMEE 13 Viewing and Printing Reports ccccsceeeeceeeseeeeeeeeeeeeeeeeeeeseeeeeeeeuseeeueeeeuseeeusaeensens 15 Preview Mod iiie sank khe EAR RO ERR KR AN ARA ERAN AANA L E AREE M KR ETE AXESK UR steed 15 Printing the Main Tax Return iiec eroe oreet n a COR EG ADU GU CR Le ERR ER 15 Output to PDF arinen n M M 16 Formi G4 e ULM 16 Internet Filing Management s ssssss21s 5 555255552555 0555 05uuuu5uuunuunnnnnnnnn nnmnnn 17 aeris Pp E A AASA EAE AEAEE AEAEE 17 Username PassWord REE E REE E E 18 Checking the POUUET aus iie ib Gta vn BASH dimmi cai d pu vtta ede pes Sut Rab nd 18 PAG TAY SES EM ENE E EE EERE EEEE ENE EEE 20 Printing the Declaration and Submitting the Return sss 20 Backing Up and Restoring Data lesesseseseesees ene u nune a nune a unn a unn u uuu uuu 21 Page 2 Introduction Keytime Trust Tax allows you to create an unlimited number of returns for trusts and estates Trust Tax features a built in internet filing module which installs automatically Starting Trust Tax Open Client Manager and click the Trust Tax 2015 button from the Programs group in the Naviga
17. the appropriate option with the Reports menu Output to PDF All pages may be output to a PDF file To output to PDF click the Tools menu select Options then Configure click the Print Options Tab and from the Print Preview Report drop down select PDF or both to simultaneously print and output to PDF Form 64 8 Form 64 8 can be printed by clicking the Reports menu then 64 8 There is also a Data Entry Screen within the Rapid Data Entry menu to capture relevant information for the form Additional reports and in particular tax calculations can be found by clicking the Reports menu Page 16 Internet Filing Management Trusts has built in functionality for internet filing of returns Click Submit on the main toolbar the following screen is presented Submission Credentials UserID ST0031 Password ord Hidden Agent Options Status Register for Internet Filing Submission Register Completed User Name Password Details Add Details Completed Current Return Options Print 64 8 Agent Authorisation Details Agent Details Completed Check Return Check Not Checked x Manage Attachments for selected return E Attachments Completed Print Hard Copy Declaration on Submission Yes HC Printed DDMMAYY E Submit Return to HMRC File By Internet Submit Not vet Submitted Internet Filing History Options i i Amended Retum Li Internet Filing History Selected Return
18. tion Pane you will be presented with the following screen Client Details Utils Name UTR Client Reference a9 Keytime Discretionary Settlement A220 Active o Keytime Foundation 1234567895 Active Personal Representatives Active Client Name C W Armitage Discretionary Settlement Trust Tax Year 2015 Year Status Submited On Last Accessed 4 2015 not started 05 03 2015 16 58 10 03 2015 14 46 Q4 started 15 04 2014 16 00 05 03 2015 16 57 Tax Year Please select from list 2014 2015 UE Search for CC If this is the first time you have used Trust Tax this screen will contain only the demo tax return details if you have used Trust Tax already then your clients and returns will be displayed Page 3 Sorting and Filtering Clients In the bottom of the Open Tax Return Screen you have several options for sorting and filtering clients Filter Clients by Tax Year In the Select Tax Year frame click the tax year you wish to work with clients with returns in that year are then displayed or click All to display all clients Sort Client List You can sort clients by clicking the drop down in the Sort List By field and selecting one of the options You can present clients in either ascending or descending order by clicking AZ or ZA buttons Search for a Client To search for a return first click Search for Return in the Search for field type the client name or part thereof and click the Search button To
19. tries in the data entry screen If you click Yes to update the entries in the form will be overwritten by the entries in the data entry screen If you click No the screen will close and the entries in the form will not be overwritten Reviewing and Filing the Return Computation Once data entry is complete click the Calculate button on the main toolbar Note that there is an option by default to launch the Keytime website to search for program updates selecting Launch will take you to the system where available updates can be downloaded You can suppress this message if you wish Page 13 An overview of the tax computation will be displayed Tax Calculation Comprehensive TRUST amp ESTATES TAX CALCULATION Stage 2 1 Stage 3 1 Stage 3 2 STAGE 1 Total Income Non savings and Dividend type Gains on life savings income 10 income Policies with tax A treated as paid Trades professions or vocations Partnership 2050 00 Land and Property Foreign Income Other income Total Income 205000 A oof DEE 000 Total Deductions Interest on loans etc WEE 008 Losses 11 15 Taxable Income Total deductions 11 16 118 09 HUE d Taxable income 2050 00 i Click Back and Next to move between the tabs Click the Preview button to view the SA951 which can also be printed from this screen Page 14 Viewing and Printing Reports Overview Various plain paper schedules and computations can be printed from th
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