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TESA Claim Editor User Guide

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1. Measure 1 3 Period 01 01 2007 31 03 2007 Status Draf Claim 3 v1 Due 30 04 2007 Type Interim Steps Step Cover Sheet Cover Sheet x D Measure Financial Claim Editor Comments required Performance Sue please can you review this claim and submit it to the Government Office by the due date stated above Please return if you requ After yo u B Targets information have Target Details De completed Capital Expenditure wv th i s Revenue Expenditure wv e C al m Progress S Attachments you are Income 6 There are currently no attachments to display req u l red to B Grant Payable This Claim ioe Emer a Warning Clicking on one of CO m m e nt these links may result in All Steps unsaved changes being lost History oth er than he re befo re Key Status Date the cover Role you can Draft 06 03 2007 sheet must ditor Claim Editor submit the Can claim be submitted with page in S V this state ms Comments display with claim for e Claim created green ticks review No before you Sa Select a person to route this claim to are able to s empty submit the Is complete claim Contains errors or warnings Next Step D Contains information only Restore About this screen The Claim Cover Sheet provides details of the claim s history When you first create a claim the history will show a status of draft the current date your user details and role As the claim progresses
2. Offer Details steps Step Terms and Conditions of Offer BD Cover Sheet B Contractual Documents GOSE Contact ai Project and Applicant Details Retention Rate 10 0000 i B Claim Schedule B Targets Requires Annual Audit VV D Costs Profile D Yearly Funding Profile i Requires Final Audit M Quarterly Funding Profile i M D Terms amp Conditions of Offer Offer Conditions Key There are currently no offer conditions to display Page _ ls empty Is complete __Previous Step _ Contains errors or warnings d B Contains information only D Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 69 of 69
3. ls complete Contains errors or warnings About this screen This screen shows the sources of funds that the project action plan will draw upon to cover its planned expenditure profiled by year across the lifetime As well as public private and voluntary match funding sources it also displays the ERDF contribution and any anticipated income The funding profile is contractually agreed between the GO and the project action plan and any changes to the match funding component must be reported on the claim Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 67 of 69 Claim Editor User Guide Offer Details Quarterly Funding Profile To display this screen Click either the Next Step button at the bottom of the Yearly Funding Profile page or on the Quarterly Funding Profile link in the Steps navigation pane About this screen This screen shows the same information as the Yearly Funding Profile broken down by quarter The ratio of any quarterly ERDF value capital or revenue and the total capital or revenue expenditure for that quarter determines the quarterly capital or revenue intervention rate In TESA intervention rates may vary from one quarter to the next as long as they do not exceed the programme level intervention rate 50 for Objective 2 and 75 for Objective 1 programmes and stay in line with the overall measure intervention rate The quarterly
4. PRINT CLAIM REPORT wiswiisiietesiscisiccciniviiacineuiscndivetdatubneotvasduvcaediwueusdueunubiuncuuuluwidudlsiwudwaebuuassdmeviesdwuubuuvunwes 42 COVER SHEET tee 43 CLAIM HISTORY EE 44 EXPENDI URE gheet deeg EEN dee EEN EE 45 leiere 46 PROJECT INCOME EEN 47 PROGRESS AND CHANGES TO PROJECT WEE 48 le He Ee TE TAI UE 49 EI ep IEN 52 PROJECT FINANCIAL PERFORMANCE THIS MEASURE nanaanannnnnnannnnnnnnnnnannnnnrnnenrannarnnrnrrrrnrarrnranrnenrrnnane 56 SAVE AND EDIT A CLAIM ERKENNEN NENNEN ENEE REENEN ENEE REENEN ENNEN ENKEN REENEN EEN Kn 57 ROUTE A I EE 58 OFFER DETAILS EE 60 SE Ees i eege Ee 61 VIEW CONTRACTUAL DOCUMENTS ecececcecececeecececeecececucaeaececeaececueueaececeeueaeaecesueaeaesecueaeseeetneaeaneueaes 62 PROJECT AND APPLICANT DETAILS 63 CLAIM SCHEDULE aera eee een ge ae eva ee Or ca oe en CT er ec ne ee ee eee 64 WE ET 65 COSTS PROFILE EN 66 YEARLY FUNDING PROFIL EE 67 QUARTERLY FUNDING PROFILE eet eege eege Eege 68 TERMS AND EHNEN EE ee 69 Claim Editor User Guide Introduction Introduction How to use this guide This user guide is designed to support you following your TESA training The guide is broken down into clear sections so that you can pick out the functionality that you are interested in re visiting revising or reminding yourself of The user guide can be used in conjunction with the online help within the TESA system About Claim Editors The Claim Editor role in TESA allows the user to
5. TESA Claim Editor User Guide Table of Contents INTRODUC TON WEE 3 leiere OS a ge Se EE 3 ABOUT CLAIM EDIT OR EEN 3 CLAIM EDITOR TEAM LEADERS 0ccsceceecececececececeeaececueueaececucneaececucueaecesueueaesecesueaeaeseeueaeneseeueaeaneueaes 3 THE CLAIMS PROCESS ON IEGA 4 LOGGING IN AND OUT OETESA i eceececceceececeeceecececceceececeeceeeeceseeceececneceseececeecuseecuseeceeceeescueeeseess 5 LOGIN EE 5 Beie En 6 HOME TASKS EE 7 FIETERING EEN 8 INITIATE A ei TT BEE 10 SEARCH CRIME ett dE Eed dee ee 11 CLAIM OVERVIEW siitecsiiceciutevnnetencccascauivwutusebaddiawbtvaucuetidnddudaliuudsaubiduusubtveudwsubtcuvuuivededuabesvudwadvwemesub 16 DRAFTA CLAIM EE 20 MEASURE FINANCIAL HERFORMANCE nnna 20 Ee EE 21 TARGET DETAILS OUTPUT PROFILES E 22 CAPITAL EXPENDITURE wccssscniessciccvnuduatyceeussudencvdecuesnaueedeeawunandcndesuessaxeetieancdadwaseweevspacazeaubenieweuessedeene 24 REVENUE EXPENDITURE sccicvencisccucssivuvevncuyniadoeceneveecaxnsuesancsadudsnaneeenessdasbdeedueanecdcuseetnespabenessaeterseaxsen 27 COMMITMENT ACTION PLAN CLAIMS ONLY 30 PROGRESS aerate ce nears nce ects eo rede ore ws ee ietesuieinte cas ae eee ores DAL ERDAL READ EREAD ERDAL EA DEDERE A Eorann nannan 32 INCOME PROJECTS IN 34 GRANT PAYABLE THIS CLAIM PROJECTS ONLY 35 GC lee LEE 36 PROGRESS ONLY CLAIMS AND LEGACY PROGRESS Hrtpopre 36 GRANT PAYABLE THIS CLAIM ACTION PLANS ONLY 37 SUBMIT A CLAIM E 40 CLAIM COVER GHEET 40
6. e Draft a claim for a project or an Action Plan in line with the agreed monthly or quarterly claim schedule Ze Submit a completed claim for review prior to submission for payment to the Applicant Claim Reviewer This role will normally be allocated to e Applicant Users so they can enter claim data for a project or action _ plan that their organisation is claiming funding for or Ze Accountable Body Users so they can enter claim data for an action plan that their organisation is claiming funding for It can also be allocated to e GO Users so they can enter a claim on behalf of an Applicant organisation or complete a Technical Assistance project claim Note Until TESA is rolled out to Applicants nominated personnel within the GO may assume the Claim Editor role and key in claims on their behalf Claim Editor Team Leaders A claim editor allocated a team leader status on TESA can in addition to the tasks above 3 e Access a Claim locked under another claim editor and route it on to lt him or herself or another claim editor This feature of TESA ensures that claims locked against a claim editor who Is out of the office on holiday or sick leave for example can be released and re allocated to another member of staff to action Note It is recommended that all users are allocated Team Leader status Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner
7. i e Kr SES Capital Expenditure x Capital Excluding This Claim Expenditure in Q1 2007 From Quarter Ge of capital Revenue Expenditure wv erst r expenditu re Building and Construction 0 0 00 Progress x defrayed w Income x Land Acquisition 161 453 0 00 3 Grant Payable This Claim Management Fees 207 0 00 Warning Clicking on one of these links may result in Professional Fees 13 680 0 00 unsaved changes being lost 2 Site Investigation 0 on Key Can claim be submitted with page in Total 175 340 0 00 343 970 this state You must v Yes D No Evidence of Expenditure Capital provide Page details of is emie Attachments defrayed gene There are currently no attachments to display expend itu re Contains errors or warnings Contains information only Latest Capital Expenditure Forecast Enter Total Achieved Not Displayed 175 340 00 fo recast Total Achieved to Date 175 340 00 expenditu re at 3 a4 Total values in S e rol 0 J 2007 each box Offer Targets 343 970 343 970 343 970 343 970 1 375 880 displayed MN 2008 gj 0 0 0 0 Offer Targets 12 500 12 500 12 500 12 500 50 000 Previous Step Next Step Note If no capital expenditure is contracted against this measure for the lifetime of a project or this is a progress only claim the Steps navigation pane will display a green tick against Capital Expenditure and the page will not require data to be en
8. log in link is not yet available on the ERDF website For Government Office staff using the BRT environment for Business Simulation please enter httos tesa brt erdf communities gov uk to display the login screen ERDF site for England ERDF Library ERDF Glossary Best Practice orto The UK Government s ERDF site for England Enter your TESA username and password here If your login details are not accepted please contact your local GO Username Password Forgotten your password al Enter your Government Gateway Username and password Click on Login DZ The first time you log in as a new user for security purposes you will be asked to change your password You are also required to add two security questions and answers These will be used to validate your identity if you should forget your password in the future Change Password screen Tasks Projects A ction Plans Programme Organisations Users Change Password Change your password here Please enter your existing password and your new password twice Then click on the Save button Old Password Hew Password Re enter Hew Password Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 5 of 69 Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab aft
9. Victoria Norman TESA Project Team Page 3 of 69 Formatted Bulleted Level 1 Aligned at 53 45 pt Tab after 71 45 pt Indent at 71 45 pt Formatted Bulleted Level 1 Aligned at 53 45 pt Tab after 71 45 pt Indent at 71 45 pt Formatted Bulleted Level 1 Aligned at 53 45 pt Tab after 71 45 pt Indent at 71 45 pt Formatted Bulleted Level 1 Aligned at 53 45 pt Tab after 71 45 pt Indent at 71 45 pt Claim Editor User Guide Introduction The Claims Process on TESA The stage in the TESA workflow which is covered by this guide is outlined in the shaded boxes below 3 Claim Approver Approves claim 2 Applicant Claim Reviewer Reviews claim 4 Certifier Certifies claims 5 Authoriser Authorises claim for payment Claim is sent to SAP Note If during the drafting or review of a claim by the Applicant organisation the project or action plan is suspended the claim will be returned to the claim editor who initiated the claim Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 4 of 69 _ Formatted Bulleted Level 1 Aligned at 0 pt Indent at 0 pt Claim Editor User Guide Logging in and out of TESA Logging in and out of TESA Login To log in to TESA go to the home page of the ERDF for England website www erdf communities gov uk and click on login Note The
10. be imposed then on the final claim if an additional amount is requested which pushes the grant total grant requested over the retention limit TESA will change the claim label from Final to Final restricted lf the grant paid to a capital and revenue project has been previously restricted under either cost category and under the non restricted cost category there is still an amount that can be paid before the retention limit must be imposed then on the final claim if an additional amount is requested under the non restricted cost category TESA will change the claim label from Final to Final restricted In both cases Sc33 switches from final claim to restricted mode i e the amount withheld field disappears and the maximum allowed figure changes to the amount of grant available pre retention This may have the effect though not necessarily of capping the amount requested Either way the claim is technically restricted because no grant can be paid under the previously restricted cost category Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 54 of 69 Claim Editor User Guide Print Claim Report The final restricted claim can be processed through to payment without the delays that slow up the payment of final claims As soon as the final restricted claim is authorised i e sent to SAP a new final claim is added to the claim schedule at a status of Pending Approval No expenditu
11. 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 60 of 69 Claim Editor User Guide Offer Details Cover Sheet To display this screen This is the first page to display when you click on the offer details tab You can redisplay this page at any point when reviewing the pages of the offer by clicking the Cover Sheet link in the Steps navigation pane About this screen This screen shows the history of the project action plan from its earliest to its latest state on TESA The most recent status displays at the top Home Reporting popup Page Help popup Lo Marlowe Innovation Centre SE England Objective 2 Reference 390 Status Live Claims Profile The project action plan history is Offer Details displayed here The most recent status Is Steps Step Cover Sheet listed at the top P Cover Sheet Di Contractual Documents History ve Project and Applicant Details Status Date Owner Role BR Claim Schedule Offer Accepted 09 03 2007 SE BRT ProjectMonitor Project Monitor D Targets Comments Make live B Costs Profile B Yearly Funding Profile Status Date Owner Role B Quart erly Funding Profile Offer Issued 09 03 2007 SE BRT GrantOfferAcceptor Grant Offer Acceptor D Terms amp Conditions of Comments Offer Accepted Status Date Owner Role Key Offer Approved 09 03
12. 2007 SE BRT ProjectMonitor Project Monitor Page Comments From this screen use the Steps navigation pane or click on the Next Step button to move through the pages and view the offer details Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 61 of 69 Claim Editor User Guide Offer Details View Contractual Documents To display this screen Click either the Next Step button at the bottom of the Cover Sheet screen or the Contractual Documents link in the Steps navigation pane About this screen This screen allows you to view a Word version of either the offer letter in the case of projects that have been contracted via TESA and have not yet had a contract variation or the latest contract revision where the contractual details of the project have been amended on TESA This facility is not available for projects migrated onto TESA that have not had a contract variation or for action plans as the offer is a hard copy letter stored outside the system Click on the Offer Details link to open the offer or Step Contractual Documents contract variation letter D Cover Sheet B Contractual Documents NOTE If you do not have Microsoft Office installed you can install Microso g Word Viewer 2003 for reading Word documents by clicking the Insta Viewer 2003 link below If you see a security warning dialog box petticking this link you will need to click the Run button
13. Achieved to Date All revenue expenditure reported to date i e including the revenue expenditure reported on the current claim Completing this screen The revenue expenditure screen is completed in exactly the same way as the capital expenditure page 1 Enter the value of revenue expenditure defrayed during the claim period lt Formatted Numbered Level 1 f d Numbering Style 1 2 3 Start against each revenue expenditure category in the box es provided Values E Lee Mee must be entered for all categories displayed The total spend to date 18 pt Tab after 36 pt Indent at excluding this claim period by category is displayed for reference The 36 pt target revenue expenditure for this claim period as per the offer letter is displayed at the bottom of the right hand column Note When the screen is validated where the value entered differs from the target value by more than 10 the user is presented with a box in which to eer er ar enter a reason for the variance Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 2 You must attach a spreadsheet identifying the documents that form evidence SE of the expenditure reported on the claim e g invoices certificates F Eemnaited Munibered ae lacie Pe timesheets etc _ Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at To add a file click on the Add Attac
14. Details Project and Applicant Details To display this screen Click either the Next Step button at the bottom of the Offer Letter page or on the Project and Applicant Details link in the Steps navigation pane About this screen This screen shows the headline project and applicant details that appear on the offer Offer Details B Cover Sheet D Contractual Documents J Project and Applicant Details E Claim Schedule 2 B Targets E Costs Profile i B Yearly Funding Profile BR Quarterly Funding Profile i D Terms amp Conditions of Offer Key Page Is empty Is complete Contains errors or warnings B Contains information only Claim Editor User Guide Version 6 Document Owner Victoria Norman TESA Project Team Step Project and Applicant Details Project Name Project Reference Programme Applicant Lead Contact Project Address Purpose Measures 1 3 Investment in Innovation Dates Start Date 0140 2005 Financial Completion Date 3142 2008 Application Date 1508 2006 Marlowe Innovation Centre 390 SE England Objective 2 Kent County Council N A No lead contact selected for organisation The aim of this project is to build a new Innovation Centre in Thanet which will serve to enhance the numbers of innovative businesses created in the area consolidate their ability to compete successfully and assist their growth and o
15. Sheet x The Steps navigation pane provides an easy way for you to move from page to page quickly and easily Tl Measure Financial and to access pages in your chosen order Simply SSES click on a step to display the page D Targets It also provides an at a glance view of which pages Target Details are completed and which you still have left to do Capital Expenditure A e m P 1 A red cross indicates that the page is not lt Formatted Numbered Level 1 ENGTIUIG CAPENGIIUFE i ris H Numbering Style 1 2 3 Start complete and requires additional information ae ay Mibamene ota lance ce Progress x 18 pt Tab after 36 pt Indent at BR 2 As pages are filled out and validated by the 36pt Income x system the red crosses turn to green ticks Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt BD Grant Payable This Claim Note A claim cannot be submitted until all pages display green ticks in the Steps navigation pane Key Can claim be submitted with page in this state Steps Key w Yes KE A key below the Steps navigation pane explains what P No the page icons mean For example a blank page icon Page shows a page is empty while a grey page icon WEE indicates that the page is read only Is complete Contains errors or warnings W Contains information only Claim Editor User Guide
16. Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 16 of 69 Claim Editor User Guide Claim Overview The Action Plan claim form Steps vary slightly from those on a project claim form These are illustrated below The Steps navigation pane Action Plan Claim Cover Sheet x The Commitment and Grant Paid to Projects Steps are Measure Financia specific to Action Plan claim forms Performance a Targets Target Details Capital Expenditure Revenue Expenditure Commitment Progress S KS KH KR RK Income Grant Paid To Projects X Saving your Work When you are drafting or editing a claim always save your work on a page by clicking on either the Save Next Step or Previous Step button If you click ona Steps link to move to a new section before pressing one of these buttons you will lose any unsaved changes Buttons A number of buttons are available to you as you complete your claim These are described in the table below Button Meaning This button enables you to route the claim to another user in your organisation with the Claim Editor role It is only available on the Cover Sheet screen Route You should use this function if for example you open a claim in error or if you require another Claim Editor to add data to the claim before it can be submitted to the Applicant Claim Reviewer Click in the Route field and you will be Claim Editor User Guide Version 6
17. descending order click the Desc radio button Page Size Click in this field and enter the number of results you would like to appear on each page The default setting is 10 3 Enter your chosen search criteria 4 Click on the Search button 5 The Profile Overview page displays Offer Details History Geographical Details Payment Details Irregularities Risk Visits Contractual Details NB The information in this section can only be amended in the Offer Derea Note that changes require a reissue of the offer letter Applicant Kent County Council Address Your project action There are cu rrently no addresses to d splay DH D plan profile displays Lead Contact Not specified Contact Details Not specified Not specified Purpose The aim of this project is to build a new Innovation Centre in Thanet which will serve to enhance the numbers of innovative businesses created in the area consolidate their ability to compete successfully and assist their growth and onward development over the first years of their existence The centre will stimulate economic growth and job creation in the area tt will also act as a source of aspiration and inspiration for the students of the Marlowe Academy and the local business community Start Date 01 10 2005 Date Expenditure First Eligible 01 10 2005 Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 12 of 69
18. is suspended 4 Draft 9 Mar 07 SE BRT Claimeditor Claim Editor James please can you input 3 Draft 8 Mar 07 SE BRT ApplicantClaimReviewer Applicant Claim Reviewer There seems to be a disparity between the total capital expenditure in the attached spreadsheet and the value declared on the capital expenditure screen Can you please check and amend as necessary Thanks 2 Pending Applicant Review 6 Mar 07 SE BRT Claimeditor Claim Editor Sue please can you review this claim and submit it to the Government Office by the due date stated above Please return if you require any additional information 1 Draft 6 Mar 07 SE BRT Claimeditor Claim Editor Claim created Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 44 of 69 Claim Editor User Guide Print Claim Report Expenditure This section displays details captured on the expenditure screens in the claim form In this example there is no contracted revenue expenditure to display 3 Expenditure Achieved Contracted Building and Construction 10 000 00 10 000 00 Land acquisition 442 423 00 280 970 00 Management Fees 3 207 00 3 000 00 Professional Fees 33 680 00 20 000 00 Site investigation 30 000 00 30 000 00 A B C A C C Totals 519 310 00 343 970 00 485 460 7 Attachments Capital Expenditure _Q1_2007 Forecasts Qi Q2 Q3 Q4 Year Contracted 2007 343 970 00 343 970 00
19. or by raising and issuing a demand note an invoice to the applicant Click on the link in the Recovery Mechanism column to display the Clawback Details screen If there is more than one clawback associated with a claim then a View Details link will appear in this column Click the link to open the Clawback Summary screen This will allow you to look at all Last updated 30 07 07 Page 14 of 69 Claim Editor User Guide Initiate a claim Column Item Description clawbacks associated with the claim Recovery status The recovery status is a general indication of the success of a clawback e g partially recovered rather than a percentage or monetary figure Click on the link in the Recovery Status column to view the Clawback Coversheet 8 To open a claim click on either the Number Period Period End Type or lt 4 Formatted Numbered Level 1 Status link Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 15 of 69 Claim Editor User Guide Claim Overview Claim Overview The project claim form on TESA has nine steps which must be completed before it can be submitted to the Applicant Claim Reviewer for approval and submission to the GO These are illustrated below The Steps navigation pane Project Claim Form T Cover
20. profile is not displayed on the offer letter only the yearly totals have contractual significance Claims Profile Offer Details Step Quarterly Funding Profile D Cover Sheet D Contractual Documents d Project and Applicant Details 1 3 Investment in Innovation BR Claim Schedule Targets Public Public Private Private Volunt Sector Sector In Sector Sector Sector D Costs Profile Actual kind Actual In kind Actual D Yearly Funding Profil d WEE HEES Cap Rev Cap Rev Cap Rev Cap Rev Cap R B Quarterly Funding Profile EI EI EI EI E q E Terms amp Conditions of Total KEAC Eee AE ee 500 000 0O 161453 0 468720 0 0 O0 0 Offer Page 2006 190 653 188 653 0 0 D 132 057 0 0 0 0 0 0 ls empty oi 47163 47163 0 0 o 33014 0 o o 0o o o ls complete q2 47163 47163 0 0 oOo 33014 0 am mmm IR 1 Contains errors or warnings Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 68 of 69 Claim Editor User Guide Terms and Conditions To display this screen Click either the Next Step button at the bottom of the Quarterly Funding Profile page or on the Terms and Conditions of Offer link in the Steps navigation pane About this screen This screen shows miscellaneous items that appear on the offer including the retention rate and any offer conditions and the date by which they should be fulfilled
21. this claim period monthly or quarterly and the anticipated outputs over the remaining quarters of the project AP forecasts Historic actual achieved values are also shown Target figures from the offer letter are also displayed on this screen Each page holds a maximum of five targets If there are more targets extra pages are created The following button will appear to allow you to navigate through these additional Target Details pages Mest Target Page Profile Offer Details History Measure 1 3 Period 01 01 2007 31 03 2007 Status Draf Claim 3 v1 Due 3 r Type Interim The cumulative annual total Cover Sheet x from the offer letter are M Fi ial e P R J H 1 m Measure Financia Target 1 Area of new and improved business displayed to the rig ht Performance Total achieved not displayed 0 00 Targets Total achieved to date on authorised claims 0 00 It Target Details x Page 1 Q1 Q2 Q3 Q4 Year Total Offer Target Page 2 2007 0 00 fo 0 00 0 00 0 00 871 00 Capital Expenditure 2008 000 0 00 0 00 0 00 0 00 0 00 Revenue Expenditure y Progress x Target 2 Companies attending workshops NunNer Income x Total achieved not displayed 0 00 Grant Payable This Claim Total achieved to date on authorised claims 0 00 ent tops o Enter actual target values in unsaved changes being lost RR the high lighted box Enter forecast values in all other boxes displayed Bottom half of th
22. twice then follow the o instructions to install the viewer B Project and Applicant Details Install Word iewer 2003 UE Claim Schedule D Targets Offer Letter For Projects Action Plans set up pre TESA the offer is a hardcopy document maintained outside TESA B Costs Profile E Yearly Funding Profile Contract Variation 09 03 2007 ES Quarterly Funding Profile D Terms amp Conditions of Offer Previous Step Next Step 1 Click on the Contract Variation or Offer link to view the letter in Word lt Note If you do not use Word as your word processing application first click on the Install Word Viewer 2003 link 2 The document opens You may save or print the letter if you need to E 3 Close the Word document The Contractual Documents redisplays j Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 62 of 69 Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt E Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Claim Editor User Guide Offer
23. 007 Status Draf Claim 3 v1 Due 30 04 2007 Type Inter A range of project action plan and claim specific information is presented on each screen in the claim header Project Action Plan information shown at the top includes Name Programme Reference Status Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 18 of 69 Claim Editor User Guide Claim Overview Claim information includes Measure ID Claim number Period covered Due date Status Claim Type The following pages of the guide describe each of the claim form screens and how to complete them Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 19 of 69 Claim Editor User Guide Draft a Claim Draft a Claim Measure Financial Performance To display this screen When you open a claim from the claim schedule to draft the Measure Financial Performance page is the first screen to display While you have the claim open you may return to this screen at any point by clicking on the Measure Financial Performance link in the Steps navigation pane Measure 1 3 Period 01 01 2007 31 03 2007 Status Draf Claim 3 v1 Due 30 04 2007 Type Interim ses Step Measure Financial Performance Before Claim Cover Sheet x P Measure Financial Perf Kg Contracted versus Actual Expenditure B Targets 2 000 000 00 C Target Detail
24. 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 _ Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 _ Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Claim Editor User Guide Draft a Claim Screen Variants Final Claim
25. 2 2006 Interim Paid 4 139 00 Click on the View 3 Quarterly 31 03 2007 Interim 0 00 0 00 0 00 link to open a 4 Quarterly 30 06 2007 Interim 0 00 0 00 0 00 detailed claim Quarterly 30 09 2007 Interim 0 00 0 00 0 00 report 6 Quarterly 31 12 2007 Interim 0 00 0 00 0 00 7 Quarterly 31 03 2008 Interim 0 00 0 00 0 00 8 Quarterly 30 06 2008 Interim 0 00 0 00 0 00 9 Quarterly 30 09 2008 Interim 0 00 0 00 0 00 10 Quarterly 31 12 2008 Final 0 00 0 00 0 00 About this screen This screen lists all transactions associated with a project or Action Plan broken down by measure All historic and scheduled future claims are displayed together with values of grant paid offsets and overpayments Any pre TESA progress only claims will show in the claim schedule as Legacy Progress Reports with a final status of Approved You may also view a detailed claim report from this screen The report can be viewed at any time from the point at which the claim is created Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 13 of 69 Claim Editor User Guide Initiate a claim The table below provides a description of each column item Column Item View Number Period Period End Type Status Version Offset Overpayment Recovery mechanism Claim Editor User Guide Version 6 Document Owner Victoria Norman TESA Project Team Description Click on this link to view a detailed cla
26. 343 970 00 1 031 910 00 1 031 910 00 2008 12 500 00 12 500 00 12 500 00 12 500 00 50 000 00 50 000 00 Totals 1 081 910 00 1 081 910 00 Reason for Variance lt No comments entered for this claim gt Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 45 of 69 Claim Editor User Guide Print Claim Report Indicators This section shows indicator information captured on the Target Details screens on the claim form Past actuals are not displayed The Achieved to Date figure is the total achieved against this indicator across all previously authorised claims The Achieved this Claim value is the achieved figure against this indicator on the current claim 4 Indicators Companies receiving substantive Achieved to date 0 This Claim 1 support five working day as a minimum Forecasts Qi Q2 903 Q4 Year Contracted Variance 2007 0 2 1 0 3 4 25 2008 3 3 0 0 6 6 0 2009 0 0 0 0 0 0 0 2010 0 0 0 0 0 0 0 2011 0 0 0 0 0 0 0 2012 0 0 0 0 0 0 0 Reason for Variance lt No comments available applicable for this indicator gt New business start ups Achieved to date 0 ThisClaim 1 Forecasts Qi Q2 Q3 Q4 Year Contracted Variance 2007 0 1 2 1 4 5 20 2008 2 2 2 2 8 8 0 2009 0 0 0 0 0 0 0 2010 0 0 0 0 0 0 0 2011 0 0 0 0 0 0 0 2012 0 0 0 0 0 0 0 Reason for Variance lt No comments available applicable for this indicator gt Area of new and improved
27. 40 2007 3142 2007 31 01 2008 Interim 2008 Number Period Due Type 7 0101 2008 3103 2008 3004 2008 Interim E 0104 2008 30 06 2008 31 07 2008 Interim 9 0107 2008 30 09 2008 3110 2008 Interim 10 0110 2008 3142 2008 31 01 2009 Final 2009 Humber Period Due Type 11 01 01 2009 31 03 2009 30 04 2009 Progress Only 12 0104 2009 30 06 2009 31 07 2009 Progress Only 13 01 07 2009 30 09 2009 3140 2009 Progress Only 14 0140 2009 3142 2009 3101 2010 Progress Only 2010 Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 64 of 69 Claim Editor User Guide Offer Details Targets To display this screen Click either the Next Step button at the bottom of the Claim Schedule page or on the Targets link in the Steps navigation pane About this screen This screen summarises the annual outputs that the project action plan is contracted to deliver by measure across its lifetime Home Reporting User Guide Faraday Plastics West Midlands Progress and Tasks Project Profile View Current Offer Details Targets lei Cover Sheet D D Offer Letter 1 01 Support for Product amp Process Development E B Project and Applicant wi Details 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 iE Claim Schedule vi Business Start ups Assisted Number 2 0000 4 0000 4 0000 e Targets D SE EI Project Costs af Businesses Assisted Number 13 0000 53 0000 53 0000
28. 5 0000 of E Is complete Construction jobs created 0 0000 0 0000 3 0000 0 0000 0 0000 0 0000 OL t Contains errors or warnings About this screen This screen shows the amount that the project action plan is contracted to spend each year broken down by Capital and Revenue eligible expenditure categories and profiled across its lifetime Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 66 of 69 Claim Editor User Guide Offer Details Yearly Funding Profile To display this screen Click either the Next Step button at the bottom of the Costs Profile page or on the Yearly Funding Profile link in the Steps navigation pane Claims Profile Offer Details Step Yearly Funding Profile ai Cover Sheet D Contractual Documents ie B Project and Applicant Details 1 3 Investment in Innovation a Claim Schedule Public Public Private Private Volunt Sector Sector In Sector Sector Sector Actual kind Actual In kind Actual D Targets D Costs Profile D Yearly Funding Profile Cap Rev Cap Rev Cap Rev Cap Rev Cap R D Quarterly Funding Profile II G G O A A G AHA M Terms amp Conditions of Total SEET occ a 500 000 O 161453 O 468720 0 0 0 0 Offer 2005 o o pn o0 o o OF OO Key 2006 199 653 188653 0 0 oO 132057 0 mm mmm Page 2007 1 375 880 1 375 880 Oo 465 000 OF 29395 O 468 720 0 0 0 0 ls empty 2008 8650000 50000 o 35 000 0 o 60 mmm
29. 53 0000 53 0000 JI Yearly Funding Profile v Businesses Assisted MTE Number 22 0000 45 0000 33 0000 gs Quarterly Funding Businesses Assisted with Number 10 0000 17 0000 9 0000 Profile Environmental Management EI Terms amp Conditions wi MTE Businesses Assisted with Number 10 0000 17 0000 9 0000 Innovation Management MTE Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 65 of 69 Claim Editor User Guide Offer Details Costs Profile To display this screen Click either the Next Step button at the bottom of the Targets page or on the Costs Profile link in the Steps navigation pane Offer Details Ste ta Step Targets B Cover Sheet R Contractual Documents B Project and Applicant e 1 3 Investment in Innovation Details E Claim Schedule B Targets Output D Costs Profile 2005 2006 2007 2008 2009 2010 2011 B Yearly Funding Profile Companies receiving substantive 0 0000 0 0000 4 0000 6 0000 0 0000 0 0000 DI support five working day as a ES Quarterly Funding Profile ens SE ih Terms amp Conditions of Offer New business start ups 0 0000 0 0000 5 0000 8 0000 0 0000 0 0000 DI Area of new and improved business 0 0000 0 0000 871 0000 0 0000 0 0000 0 0000 DI floor space m2 Key p Companies attending workshops 0 0000 0 0000 4 0000 6 0000 0 0000 0 0000 DI age Is empty Number entering self employment 0 0000 0 0000 0 0000 5 0000 0 0000
30. 8 02 2007 pjcwrefis selenium grant calc test 6 Click on the link BRT Claimeditor With SE BRT Claimeditor Amend Claim to access a claim wm e 28 02 2007 mm99i_np TESA 99 MM 26 Feb 07 date BRT Claimeditor With SE BRT Claimeditor Amend Claim for editing 1 3 of 3 Filtering A range of filter criteria are provided to help you prioritise your Task List 1 To filter tasks enter as many or as few criteria as you require and click 1 Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 2 To remove all selections and display all tasks click on the Remove _ 2 Pt Filter button Formatted Numbered Level 1 on the Filter Tasks button Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at Filter Criteria 72 pt Reference I Status D Sort By Date Raised D Name Locked Against Sequence C Asc Desc Group Action Page Size f 0 z Owner rT Fitter Tasks Remove Filter Priority Raised By Measure Id Filter Tasks button Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 8 of 69 Claim Editor User Guide Home Tasks Feia Description O O Reference Enter the project or Action Plan reference to display only tasks relating to that project Action Plan Enter the project or A
31. Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at E pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Claim Editor User Guide Offer Details Offer Details When you are drafting a claim you may wish to refer to the offer details held on TESA for the project action plan 1 Click on the Offer Details tab lt 4 Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt SE England Marlowe Innovation Centre Reference 390 Profile 2 The Cover Sheet screen displays lt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at
32. Draft a Claim Targets To display this screen Click either the Next Step button at the bottom of the Measure Financial Performance page or the Targets link in the Steps navigation pane About this screen This page displays the project AP targets and against each the target to date and the achieved and achieved by the end of the last claim period Profile Offer Details History Measure 1 3 Period 01 01 2007 31 03 2007 Click ona Claim 3 v1 Due 30 04 2007 link to view E RER Step Targets details Cover Sheet x d a Target To Date Achieved To Date Achieved Performance Di Targets 217 75 0 00 0 Target Details x 1 00 0 00 0 Capital Expenditure X 1 00 0 00 0 Revenue Expenditure wv 0 7 0 00 0 Progress x Di x 1 50 0 00 0 ncome 12 0 00 0 BD Grant Payable This Claim Warning Clicking on one of these links may result in unsaved changes being lost Previous Step Next Step Key EE Can claim be submitted with page in Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 21 of 69 Claim Editor User Guide Draft a Claim Target Details Output profiles To display this screen Click on the Next Step button or an individual target within the Targets page or click on the Target Details link in the Steps navigation pane About this screen This page displays details of the outputs achieved during
33. Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt bk Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Claim Editor User Guide Initiate a claim 6 From the Profile screen click on the Claims tab to view the claim schedule Marlowe Innovation Centre Reference 390 Offer Details SE England Objective 2 7 The Claim Schedule displays lt Formatted Numbered Level 1 Numbering Style 1 2 3 Start Home Reporting pop up Page Help pop up Logo at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at Marlowe Innovation Centre SE England Objective 2 36 pt Reference 390 Status Live Profile Offer Details History 1 3 Investment in Innovation Number Period PeriodEnd Type Status Grant Paid Version Offset Ineligible Expenditure Recovery Mechanism Recovery Status View Interim Paid 48 463 00 1 0 00 0 00 View 2 13 1
34. Formatted Numbered Level 2 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt K Formatted Numbered Level 2 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 2 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 2 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 2 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 2 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Claim Editor User Guide Draft a Claim Revenue Expenditure To display this screen Click either the Next Step button at the bottom of the Capital Expenditure page or the Revenue Expenditure link in the Steps navigation pane Step Revenue Expenditure Expenditure This Claim Period Target Expenditure in Q1 2007 From Quarterly Fundin
35. Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 17 of 69 Claim Editor User Guide Claim Overview Button Meaning presented with a dropdown list of people in your organisation with the Claim Editor role Select the appropriate person and click on Route When you route a claim to another user a notification will appear in all Claim Editors Task lists The status of the notification will read with x where x is the person to whom the claim has been routed Note that this action will not cause the claim to change status from draft as routing it has not moved the claim through the workflow Moves to the previous page and if any changes have been made to the page saves the changes Moves to the next page and if any changes have been made to the page saves the changes Saves the data entered on the current screen Save Clears any data entered on the current page which has not yet been saved If you have clicked on Next Step Previous Step or Save the restore function will not work This button will only display once you have green ticks displayed in the Steps Navigation pane against all pages and you have entered a comment in the Cover Sheet Claim Header At the top of each claim screen a range of key information about the project and the claim is displayed Marlowe Innovation Centre SE England Objective 2 Reference 390 Measure 1 3 Period 01 01 2007 31 03 2
36. S 3 15 SE BRT Claimeditor With SE BRT Claimeditor Amend Claim A Claim Approver may also return your claim In this instance you will receive an email notification advising you of this The claim will also display in your Task list with a required action of Amend Claim 1 Click on the Task list notification The claim Cover Sheet displays 2 Read the comments at the top of the history report These should indicate the reason s why the claim was returned 3 Make the necessary amendments 4 Click on the Steps Cover Sheet link 5 Add your comment for the Applicant Claim Reviewer and an attachment if required 6 Click on the Next Step button to save your comment and to display the Submit button 7 Click the Submit button You will be prompted to confirm your action Click on OK 8 The Claim Schedule screen displays The claim shows as pending review The claim is returned to the Applicant Claim Reviewer Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 59 of 69 Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt i Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1
37. ach target in the boxes provided Formatted Numbered Level 1 All values for all quarters must be entered Annual totals and offer targets ene ees display at the right hand side 18 pt Tab after 36 pt Indent at 36 pt Notes 5 e When the screen is validated where the value you have entered i die KS j H Ignea at i pt lab after differs from the offer value by more than 10 a box will appear in 71 45 pt Indent at 7145 pt which you are required to enter a reason for the variance If you realise you have entered incorrect information which has caused the error message re enter the correct figures and click the Next Step or Save button If your figures are correct or the revised figures are still 10 different from those in your offer you must enter a reason in the box provided Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 23 of 69 Claim Editor User Guide Draft a Claim Capital Expenditure To display this screen Click the Next Step button on the Target Details page or the Capital Expenditure link in the Steps navigation pane Profile Offer Details History Measure 1 3 Period 01 01 2007 31 03 2007 Status Draf Claim 3 v1 Due 30 04 2007 Type Interim Steps Step Capital Expenditure Cover Sheet x Measure Financial Performance E Expenditure This Claim Period Targets E t a d Expenditure to Date z
38. allows you to search for project s or action plan s held on TESA Government Office users can search all projects and action plans in their programme s Applicant users can search only for projects or action plans associated with their organisation A range of criteria can be applied to your search as detailed in the table below Note TESA allows you to use a wildcard search eg if you want to find all projects which start with A type A in the Project Name field Wildcards can be used in any alphanumeric field For example if you want to search for measures 1 10 1 19 type 1 1 in the measures field Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 10 of 69 Claim Editor User Guide Initiate a claim Search Criteria Field Programme Projects Action Plans Measure ID Project AP Ref Project AP Name Project AP Organisation Status Group Current Owner Claim Editor User Guide Version 6 Document Owner Victoria Norman TESA Project Team Description To perform a search you must first select the correct programme Click in the field to display a list of all programmes in your region and select the appropriate one lf you wish to search for projects leave the checkbox selected If you wish to search only for Action Plans click in the box to remove the tick If you wish to search for Action Plans leave the checkbox selected If yo
39. at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Indent Left 0 pt First line O pt Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Tab stops Not at 36 pt Claim Editor User Guide Route a claim Deal with returned claims If an Applicant Claim Reviewer returns your claim for amendment or additional information a notification will display in your Task list to Amend Claim Tasks Date Raised Reference Name Measure Claim Ho Raised By Status Action 0803 2007 390 Marlowe Innovation Centre 1 3 3 SE BRT ApplicantClaimReviewer Amend Claim 08 03 2007 599 PJC S99 testing 3 3 6 SE BRT Claimeditor With SE BRT Claimeditor Amend Claim 06 03 2007 008 Ramsgate Renaissance TRAN
40. business Achieved to date 0 This Claim 300 floor space m2 Forecasts Qi Q2 Q3 Q4 Year Contracted Variance 2007 0 300 150 121 571 871 34 2008 0 0 0 0 0 0 0 2009 0 0 0 0 0 0 0 2010 0 0 0 0 0 0 0 2011 0 0 0 0 0 0 0 2012 0 n n n n n N a Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 46 of 69 Claim Editor User Guide Print Claim Report Project Income This provides details of project income It is not applicable to Action Plan claims 5 Project Income Maximum Income this Project 0 Income to Date 0 Income this Claim 0 0 Excess Income 0 Reason for Excess lt No comments available applicable gt Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 47 of 69 Claim Editor User Guide Print Claim Report Progress and Changes to Project This section shows information captured on the claim progress screen 6 Progress and Changes to Project Progress Report attached Attachments Progress Report_Q2_ 2007 Practical Completion Date 31 12 2008 Financial Completion Date 31 12 2008 Q for CI in Project D lt No date changes gt lt No funding source change gt lt No project ownership change gt I hereby declare that I have complied with the procurement procedures set out in Annex 3 of the project s Offer Letter Also I hereby declare that I have complied with the community p
41. ck Open The file name will appear in the Local File required field ed Enter a title for the attachment in the Title field si ee Click on the Upload Attachment button Se ef Click on the Abandon Upload button if you have chosen the wrong item to attach Select the correct item and then repeat steps eg H you wish to add more than one attachment repeat the upload process 3 The Practical Completion Date and the Financial Completion Date for the project action plan are displayed To amend these dates click in each field and type the revised date Please note however that this will not change the dates in your offer contract variation You should always discuss a change of dates with your Government Office in advance If you do amend these dates you will be asked to enter a reason for the change when you attempt to save the screen 4 Funding Change Explanation Please provide the details of any new sources of funding for your project AP where relevant This information should include the amount of funding that will be provided 5 Ownership change details Please provide reasons for any change in the ownership of a project action plan as well as new contact information where relevant 6 Click on the Tendering and Publicity Compliance tick box when applicable Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 33 of 69 Formatted Nu
42. ck in the Route field and select the appropriate person from the dropdown list presented Only people in your organisation with the Claim Editor role are provided as options 4 Click on the Route button lt 5 You will be prompted to confirm your action Click on OK 6 Your homepage will display In your task list a notification will indicate that the claim has been routed Tasks Date Raised Reference Hame Measure Claim Ho Raised By Action 09 03 2007 390 Marlowe Innovation Centre 1 3 3 SE BRT Claimedtor view Claim 0603 2007 008 Ramsgate Renaissance TRANS 3 15 SE BRT Claimeditor Amend Claim 05 03 2007 053 East Kent Spatial Development Project CORE 2 19 SE BRT Claimeditor with SE BRT Claimeditor Amend Claim 28 02 2007 picsretis selenium grant calc test 6 1 144 SE BRT Claimeditor With SE BRT Claimeditor Amend Claim 2802 2007 mm93i_np TESA 99 MM 26 Feb 07 1 14 SE BRT Claimeditor With SE BRT Claimeditor Amend Claim Ed 1 5 of 5 BEI 7 claim has not moved it through the workflow Claim Editor User Guide Version 6 Document Owner Victoria Norman TESA Project Team This action will not cause the claim to change status from draft as routing the lt Last updated 30 07 07 Page 58 of 69 Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start
43. ction Plan name to display only tasks relating to that project Action Plan Groups are categories set up by the GO at programme level for workflow and reporting purposes Groups may be for example thematic eg urban regeneration or geographic eg sub regions Enter a group name to display only tasks associated with projects or Action Plans belonging to that group Each project or Action Plan on TESA is owned by a Project Monitor within the GO To filter tasks by an owner enter their name here This can be your own or another user s name on TESA enter their name here E which you can then filter your list If you wish only to view tasks locked against a specific person on TESA enter their name here This may be you or another user Click in the field to display a list of actions for example TT Certify Claim which you can then select from and filter by If you wish only to view tasks which relate to a specific programme priority enter the priority ID here Enter a Measure ID numeric to display only tasks relating to that measure Sort By Click in the field to display and select from a list of options to sort your tasks You may sort by any of the Task List column headings The default setting is Date Raised Sequence Results will display in descending order If you wish to view results in an ascending order click the Asc radio button Page Size Click in this field and enter the number of r
44. d Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt K Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Route a claim Claim Editor User Guide Route a claim If you require another Claim Editor to add data to the claim or review it before it is submitted to the Applicant Claim Reviewer you should use the route function on TESA 1 Click on the Cover Sheet link in the Steps navigation pane 4 2 Add a comment in the Comments box provided 3 Cli
45. diture e2 C is multiplied by the measure level intervention rate D to obtain the total grant available E 03 In the case of projects any excess income on the project that has been deducted from previous claims F is deducted from E to bring that figure down to the true amount of available grant G To do this at a capital and revenue level TESA must take the undifferentiated income figure and partition it into a notional capital income figure and a notional revenue income figure This is achieved by multiplying the excess income figure by the ratio of approved capital grant to total approved grant to obtain the capital income figure F cap and by the ratio of approved revenue grant to total approved grant to obtain the revenue income figure F rev Excess income on Action Plans is always set to zero s4 TESA then works out how much grant has been paid based on the amounts recorded on the SAP grant payment record H grant paid based on all previous AP1s see How the SAP transaction amounts are calculated below and deducts from it the value of any recovered or offset clawbacks 1 to produce the effective grant paid figure J Note that any unrecovered pending clawbacks are not deducted from the grant paid figure thus keeping the maximum allowed figure artificially depressed as insurance against non recovery e5 The effective grant paid J is subtracted from the available grant G to obtain the amount of grant rema
46. diture details to display D Targets Target Details De Previous Step Next Step Capital Expenditure wv Revenue Expenditure Progress x This message will display where a Claim is capital only Income x Grant Payable This Claim Warning Clicking on one of these links may result in unsaved changes being lost Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 29 of 69 Claim Editor User Guide Draft a Claim Commitment Action Plan Claims only To display this screen This screen will only display to Claim Editors completing a claim on behalf of an Action Plan To view this page click on Next Step button at the bottom of the Revenue Expenditure screen or on the Commitment link in the Steps navigation pane Profile Offer Details History Measure 1 1 Period 01 10 2000 3 This field will display the value Status Draf Claim 27 v1 DueA1 01 20 entered in the Current Type Interirr Commitment screen on the ep Commitments d Cover Sheet x Previous claim R Measure Financial Performance PreviousZommitment D Targets Target Details x Capital Expenditure x Revenue Expenditure y S S A Enter the total value of grant currently Commitment x Current Comment ee amie D projects Es this aon plan Progress x Income x Grant Paid To Projects fee Wiad ee Commitment Forecast In these fie
47. does not exceed 50 4 Claim Editor User Guide Version 6 Document Owner Victoria Norman TESA Project Team Click in the Capital Grant Paid to Projects field and enter the appropriate value Click in the Revenue Grant Paid to Projects field and enter the appropriate value Click on the Save and Calculate button to save the data and calculate the total grant requested You may add an attachment with further information if required appropriate To upload a file click on the Add Attachment button ta Click on the Browse button 2D Navigate to where the file you wish to attach is stored fei Select the file and click Open The file name will appear in the lt Local File required field 4d Enter a title for the attachment in the Title field 5e Click on the Upload Attachment button 6 f Click on the Abandon Upload button if you have chosen the wrong item to attach Select the correct item and then repeat steps 7g If you wish to add more than one attachment repeat the upload process Last updated 30 07 07 Page 38 of 69 Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style
48. e Income screen or the Grant Paid to Projects link in the Steps navigation pane Step Grant Paid To Projects Grant Payable Capital Grant Paid to Projects 0 Revenue Grant Paid to Projects 0 Total Grant Requested 0 00 Maximum Grant Alowed 195 904 50 Grant Due This Claim 0 00 Offsets 0 00 Grant To Be Paid This Claim 0 00 Attachments There are currently no attachments to display Add New Attachment Save and Calculate Previous Step About this screen This screen records the value of capital and revenue grant paid or due to projects in the claim period and uses these figures to calculate the total grant being requested TESA displays the maximum grant payable See the discussion of how this figure is derived under Print Claim Section 7 Measure Financial Status below Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 37 of 69 Claim Editor User Guide Draft a Claim If the value of requested grant exceeds the maximum allowed the claim is automatically restricted The value of any clawback s against previous overpayment being offset against grant due on this claim is also applied At the bottom of the screen the Grant To Be Paid This Claim is stated This is the value which appears on the payment instruction sent to the accounting system SAP Completing this screen 1 Note TESA checks that the actual intervention rate to date
49. e screen 1 3 Investment in Innovation Number Period Period End Type Status Grant Paid CH Version Offset Ineligible Expenditure Recovery Mechanism Recovery Status Click the link View 1 30 09 2006 Interim Paid 48 463 00 1 0 00 View 2 1342 2006 Interim Paid 4139 00 S to view a Quarterly 0 00 0 00 2 Click on the View link next to the claim you would like to print 3 TESA s reporting tool Cognos ReportNet will open in a new window A message will display telling you that your report is running e E Print Claim Cognos Viewer Microsoft Internet Explorer provided by DCLG h lz Back Forward Stop Refresh Home Bi o D Address Lei https itesa brt erdf odpm gov uk TesaWeb Screer File Edit Weu Favorites Tools Help ay ege S k H f Di A P Sr H Q D The UK Government s ck Forward Stop Refresh Home Search Favorites History Mail 8 Communities 5 Back e and Local Goveremnent ee ERDF site for E Address Le https reporting brt erdf odpm gov uk cognos8 cgi bin cagnos cgi b_action xts run ur Y Go Links O Cognos Viewer Print Claim E k LA2WHB4GSI5M Marlowe Innovation Centre SE England O Reference 390 Offer Details Profile Your report is running 4 Instead of waiting you can select a delivery method to run the report in the background Select a delivery method Cancel 1 3 Investment in Innovat
50. e screen follows on the next page Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 22 of 69 Claim Editor User Guide Draft a Claim Key 2008 0 00 0 00 0 00 0 00 0 00 6 00 Can claim be submitted with page in this state Pa Target 3 Companies receiving substantive support five working day as a minimum Number a Total achieved not displayed 0 00 Total achieved to date on authorised claims 0 00 Page ls empty Q1 Q2 Q3 Q4 Year Total Offer Target Is complete 2007 0 00 0 00 0 00 0 00 4 00 Contains errors or warnings Contains information only oe 2008 0 00 0 00 0 00 0 00 6 00 Target 4 Construction jobs created Number of beneficiaries Total achieved not displayed 0 00 Total achieved to date on authorised claims 0 00 Qi Q2 Q3 Q4 Year Total Offer Target 2007 0 00 0 00 0 00 0 00 3 00 2008 0 00 0 00 0 00 0 00 0 00 0 00 Target 5 Gross jobs Gross F T gt 30 hours job equivalents filled Total achieved not displayed 0 00 Total achieved to date on authorised claims 0 00 Q1 Q2 Q3 Q4 Year Total Offer Target 2007 0 00 0 00 0 00 0 00 6 00 2008 0 00 0 00 0 00 0 00 0 00 6 00 ee If you have more than five targets a Next Target Page button will display Completing this screen 1 Enter the actual and forecast figures for e
51. eds the maximum allowed TESA restricts the grant that can be paid to the maximum allowed figure and the claim type is set to Restricted Section 7 of the Print Claim report for a project shows separately how on a particular claim the maximum allowed figures are derived for the capital and revenue components of the claim For an action plan a single breakdown is shown rolled up to the level of the measure with capital and revenue components combined The logic of the calculation laid out below should be read in the case of a project claim as referring to either of the capital or the revenue components of expenditure and grant under a particular measure In the case of an action plan it refers to total expenditure and grant under a particular measure Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 49 of 69 Claim Editor User Guide Print Claim Report el TESA takes the total eligible expenditure A and subtracts from it any lt Formatted Indent Left 28 35 pt irregular expenditure B to obtain the approved eligible expenditure C To nee eo obtain B TESA looks across all clawbacks raised under the measure that Start at 1 Alignment Left are associated with an irregularity report For these clawbacks TESA adds EE KE a Oe Indent at 108 pt Tab stops Not up all the individually entered ineligible amounts to obtain the total irregular at 108 pt expen
52. el 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Ss Formatted Numbered Level 2 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Claim Editor User Guide Draft a Claim b Navigate to where the file you wish to attach is stored c Select the file and click Open The file name will appear in the Locals File required field d Enter a title for the attachment in the Title field a e Click on the Upload Attachment button f Click on the Abandon Upload button if you have chosen the wrong item to attach Select the correct item and then repeat steps g If you wish to add more than one attachment repeat the upload process Note An Excel template to capture the required information has been provided by the Department for Communities and Local Government to GOs for issue to Applicants 3 Enter forecast capital expenditure for future claim periods in the boxes w provided The target expenditure as per the quarterly funding profile is displayed below the forecast boxes Historic actuals are also displayed or in the case of freshly migrated projects action plans a summary of what has been achieved to date Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 26 of 69
53. en are displayed depending on whether the claim is in progress paid final or progress only Click either the Next Step button at the bottom of the Project Income page or the Grant Payable This Claim link in the Steps navigation pane About this screen Interim Restricted Unpaid Claims This screen presents a read only statement of the grant to be paid on this claim TESA takes the amount of capital revenue expenditure declared and applies the appropriate intervention grant rate for the quarter in which the claim period falls to obtain the Capital Revenue Grant requested TESA also displays the maximum capital revenue grant payable Note See how the maximum grant payable figure s is are derived under Print Claim Section 7 Measure Financial Status below Profile Offer Details History Measure 1 3 Period 01 01 2007 31 03 2007 Status Draf Claim 3 v1 Due 30 04 2007 Type Interim Step Grant Payable Cover Sheet x Any deductions Measure Financial Performance a This ces Grant Payable including any re previous Target Details of Capital Expenditure 343 970 00 30 0000 Capital Grant Requested 103 191 overpayment of Capital Expenditure vi Maximum Capital Grant Allowed 38322 gra nt that is bei ng Revenue Expenditure wv Capital Grant Allowed This Claim 103 191 00 offset against this g claim will displa Income Da H p y Grant Payable This Claim Revenue Expenditure 0 0000 Revenue G
54. er 36 pt Indent at 36 pt Claim Editor User Guide Logging in and out of TESA Security questions at first logon Security Questions To complete the registration of your account please supply two security questions such as Mother s maiden name and first pet s name together with the appropriate answers and click Save The security questions may be used to verify your identity should you need helpdesk support Security Question 1 Security Answer 1 Security Question 2 a Security Answer 2 Save 6 3 On subsequent log ins your home page will display Notes 2e Once you are logged in TESA will not generally request further proof lt of your identity It is therefore essential that you do not share your ID and password with anyone 3 e f you have not received a TESA ID and password prior to go live contact your GO TESA helpdesk Ae For what to do if you forget or want to change your password please see the Introduction to TESA user guide Logout Click on the Logout link in the top right navigation bar ERDF for England ERDF Library ERDF Glossary Best Practice Logged in as USGCEOO Claimeditor Personal page Reporting popup Page Help pop upd Logout E Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 6 of 69 Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Alig
55. ersion 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 31 of 69 Claim Editor User Guide Draft a Claim Progress To display this screen Click either the Next Step button at the bottom of the Revenue Expenditure page or the Progress link in the Steps navigation pane Profile Offer Details History Measure 1 3 Period 01 01 2007 31 03 2007 Status Draf Claim 3 v1 Due 30 04 2007 Type Interim Steps Step Progress Cover Sheet x Measure Financial Progress Report required You must Performance Seege provide a D Targets Prog ress Target Details De Report Capital Expenditure wv Attachments Revenue Expenditure wv Progress x There are currently no attachments to display mem e Add Grant Payable This Claim Practical Completion Date required Financial Completion Date required Attach me nt Warning Clicking on one of 31 12 2008 dd immlyyyy 31 12 2008 dd mmiyyyy these links may result in b utto n unsaved changes being lost Funding Change Explanation Key Can claim be submitted with page in this state Ownership Change Details P ractical an d EE Financial x No Completion Page Is empty Tendering amp Publicity Compliance dates are Hereby Declare That Have Complied with the Procurement Procedures Set Out in Annex 3 of the Project s Offer Letter Also Hereby Declare That Have en Complied with the Community Publicit
56. esults you would like to appear on each page The default setting is 10 Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 9 of 69 Claim Editor User Guide Initiate a claim Initiate a claim As a Claim Editor you should know when a claim for your project or action plan is due to be submitted and should log in to TESA to initiate the claims process To create a claim you must first search for and open the project or action plan you wish to make a claim against 1 From your home Tasks page click on the Projects Action Plans tab lt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at SE BRT Claimeditor 18 pt Tab after 36 pt Indent at Government Office for the South East 36 pt Programme Organizations E Fersonal Detaile 2 The screen below displays 4 1 Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at SE BRT Claimeditor 18 pt Tab after 36 pt Indent at samani Oea orna South East 36 pt Tasks Programme Organisations Persone Dea bs Search For Projects Action Plans Programmes ProjecvaArP Hama Sort By Projactar Ret w SE England Objective 2 a Rroectial Organisation eno Oase O Dest Projects wl Halus w Page sm M Action Plans A Hrasur ki ii i ProjectiAP Ret Current Char About this screen This screen
57. g Profile Expenditure to Date Roverne Excluding This Claim Overheads d 0 00 e Enter values Premises 0 00 of revenue Revenue Expenditure 25 166 expenditu de 0 00 defrayed Total 25 166 0 00 0 Evidence of Expenditure Revenue You must Attachments 3 provide There are currently no attachments to display details of defrayed Add New Attachment expenditure Latest Revenue Expenditure Forecast Total Achieved Not Displayed 25 166 29 Total Achieved to Date 25 166 29 oi Q2 03 04 Enter forecast 2007 7 ro o l expenditure Offer Targets d o valies e each box Previous Step Next Step d isplayed About this screen The Revenue Expenditure page captures details of revenue expenditure defrayed during this claim period monthly or quarterly and the anticipated revenue expenditure over the remaining quarters of the project action plan Under the Latest Revenue Expenditure Forecast heading TESA shows for reference Ge Total Achieved Not Displayed This is the total of all historically reported lt romaa inaen ef i pt Bulleted Level 1 Aligned at revenue expenditure prior to the earliest displayed actual on the screen 53 45 pt Tab after 71 45 pt Indent at 71 45 pt Tab stops 36 pt List tab Not at 71 45 pt Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 27 of 69 Claim Editor User Guide Draft a Claim Ze Total
58. hment button 72 pt Formatted Numbered Level 1 ea Click on the Browse button lt Numbering Style a b c Start GER at 1 Alignment Left Aligned at A 54 pt Tab after 72 pt Indent at eb Navigate to where the file you wish to attach is stored 72 pt __ Formatted Numbered Level 1 9 9 y 9 oe Numbering Style a b c Start ec Select the file and click Open The file name will appear in the Local E ee File required field 54 pt Tab after 72 pt Indent at 72 pt ed Enter a title for the attachment in the Title field 4 Formatted Numbered Level 1 SR Numbering Style a b c Start at 1 Alignment Left Aligned at ee Click on the Upload Attachment button a SE Tab after 72 pt Indent at p P Formatted Numbered Level 1 ef Click on the Abandon Upload button if you have chosen the wrong e EE item to attach Select the correct item and then repeat steps at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt eg H you wish to add more than one attachment repeat the upload EE Process a Numbering Style a b c Start at 1 Alignment Left Aligned at l 54 pt Tab after 72 Indent at Note An Excel template to capture the required information has been provided by Eo the Department for Communities and Local Government to GOs for issue to E Numbered Level 1 4 Applicants Nu
59. im report See Print Claim Report section later in this guide for details The claim number The claim frequency quarterly or monthly For pre TESA claims migrated from the old database that were not monthly or calendar quarterly this column will be left blank The end date of the claim period covered This may be Legacy Progress Report which is This displays the current status of the transaction and allows applicant and GO users to track progress of a transaction as it moves through the TESA workflow A claim may have a status of draft pending certification pending authorisation paid etc Each time a claim is amended after it is submitted to the GO for payment a new version is created and the previous version archived to ensure a strong audit trail is maintained Whenever more than one version of a claim exists the number in this column becomes a link to a summary screen listing all earlier versions An offset is a way of the GO recovering a previous overpayment The value of the grant overpaid is offset or deducted from the grant due on a future claim or claims This is the excess amount that the TESA system has determined that a project or AP was paid on this claim A cumulative total appears at the bottom of the column The recovery mechanism is the means by which a GO recovers an overpayment to an applicant Funds can either be recovered by offsetting the value against a future claim or claims
60. ining to the project before retention K ef To calculate the maximum allowed M i e the amount of available grant that can be paid before the claim must be restricted TESA subtracts the retention reserve L from K where L x of E where x the retention rate Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 50 of 69 Final Claims 10121 Prot IT Z Measure Financial Status Revenue Total Contracted Eligible Expenditure A Total Reported Eligible Expenditure AT Available Eligible Expenditure A2trregular Eligible Expenditure B Approved Eligible Expenditure C Jnferrentan fare D E Excess Income arant F Approved Grant G Grant Paid H Recoveredioffset Overpayments Effective Grant Paid J K L Maximum Allowed This Claim M Grant Remaining Retention Reserve Claim 11 vi 3 000 546 00 2 601 991 00 2 801 991 00 0 00 2 801 991 00 27 0289 E757 333 73 0 00 729 900 00 0 00 Claim Editor User Guide Print Claim Report West Midlands EDA 333 73 729 900 00 E2 7 433 13 EU UO 27 433 73 1 Oct 2004 31 Dec 2004 For a final claim Section 7 of the Print Claim report works differently than on an Interim Restricted Claim 1 TESA looks at the total reported eligible expenditure A1 and compares itto Formatted Indent Left 28 35 pt the the total eligible expenditure A If A1 is les
61. ion Humber Period Period End Type view 1 S 30 09 2006 Interim E View 2 1342 2006 Interim E 3 Quarterly 31 03 2007 Interim 4 Quarterly 30 06 2007 Interim E Done 1B internet E 4 Your claim report will open as a read only PDF document split up into a number of sections These are described in the pages below Last updated 30 07 07 Page 42 of 69 Claim Editor User Guide Version 6 Document Owner Victoria Norman TESA Project Team Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Claim Editor User Guide Print Claim Report Cover Sheet The first section of the claim report provides headline details about the claim the applicant and the project action plan 1 Cover Sheet Capital Interim Claim Number 3 Qi 2007 p Kent County Council Benchley House Kent Maidstone ME14 IRF Project Contact Claim Editor Claim Re
62. is validated where the value entered differs from the target value by more than 10 the user is presented with a box in which to enter a reason for the variance 2 You must attach a spreadsheet identifying the documents that form evidence lt of the expenditure reported on the claim e g invoices certificates timesheets etc Add New Further Detail Attachment To attach a file enter a local file name or click Browse button title and description and then click Upload Attachment If you do not want to add an attachment after all click on Abandon Upload to revert to previous screen state Note Attachments greater than 5 MB may fail Local File required Browse Title required Description Upload Attachment Abandon Upload To add a file click on the Add Attachment button a Click on the Browse button fe Claim Editor User Guide Version 6 Document Owner Victoria Norman TESA Project Team Last updated 30 07 07 Page 25 of 69 Formatted Numbered Level 1 4 Formatted Bulleted Level 1 Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Indent Left 18 pt Bulleted Level 1 Aligned at 53 45 pt Tab after 71 45 pt Indent at 71 45 pt Tab stops 36 pt List tab Not at 71 45 pt Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Numbered Lev
63. lds enter a profile of your ee ee o1 o2 eg commitment across the remaining Key 2007 fT quarters of the action plan Can claim be submitted with page in 2008 ht rT rc this state v Yes ha KS Previous Step Next Step Is empty ls complete Save Restore Contains errors or warnings B Contains information only About this screen This screen captures details of an Action Plan s previous current and forecast commitment The Previous Commitment field displays the value entered in the current commitment field on the last created claim Note This field will not display a value if this is the first claim you have submitted on TESA Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 30 of 69 Claim Editor User Guide Draft a Claim Completing this screen 1 Click in the Current Commitment field and type the value of total grant lt Formatted Numbered Level 1 f Numbering Style 1 2 3 Start committed by the Action Plan at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 2 Click in each field under the Commitment Forecast section and enter the 36 pt anticipated commitment profile across the remaining quarters of the Action j Formatted Numberea 7 Level Le PI Numbering Style 1 2 3 Start an at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Claim Editor User Guide V
64. mbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Claim Editor User Guide Draft a Claim Income Projects Only To display this screen Click either the Next Step button at the bottom of the Progress page or the Income link in the Steps navigation pane Note Action Plans should NOT declare income on this screen Profile Offer Details History Measure 1 3 Period 01 01 2007 31 03 2007 Sta
65. mbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 28 of 69 Claim Editor User Guide Draft a Claim 3 Enter forecast revenue expenditure for future claim periods in the boxes lt Formatted Numbered Level 1 provided The target expenditure as per the quarterly funding profile is rane peer at ee displayed below the forecast boxes Historic actuals are also displayed or in 18 pt Tab after 36 pt Indent at the case of freshly migrated projects action plans a summary of what has 36 pt been achieved to date Note You MUST press Next Step or Save to save your data If you use the Steps navigation pane to move to another page before pressing either of these buttons data you have entered will be lost Note As illustrated below if no revenue expenditure is contracted against this measure for the lifetime of a project AP or if it is a progress only claim the Steps navigation pane will display a green tick against Revenue Expenditure and a message will display stating that you are not required to enter data Profile Offer Details History Measure 1 3 Period 01 01 2007 31 03 2007 Status Draft Claim 3 v1 Due 30 04 2007 Type Interim ee eee Cover Sheet x D Measure Financial Performance There is current y no revenue expen
66. ned at 18 pt Tab after 36 pt Indent at 36 pt Formatted Bulleted Level 1 Aligned at 53 45 pt Tab after 71 45 pt Indent at 71 45 pt Claim Editor User Guide Home Tasks Home Tasks To display this screen The Tasks screen is your home page and is always the first page that displays after you log in to TESA To return to this page at any time during your TESA session click on the Home link in the top right navigation bar About this screen Your Task List displays tasks relevant to the role or roles that you have been allocated For the purpose of this guide we will focus only on tasks relevant to the Claim Editor Tasks in the list can be either open or locked Task Status Description Open Anyone with the appropriate TESA role can take up and complete These tasks will display with a status of For acceptance To pick up an open task click on the link in the Action column Locked Only the named user can take up and complete The status will contain the name of the user who currently owns the task If a task is routed to a new user then the status will display as Routed to x where x is the user s name until the user accepts the task For the Claim Editor the Task list will only show locked claims ie those that are being worked on by another claim editor within your organisation or claims that have been returned to you by the Applicant Claim Reviewer or Claim Approver f
67. nment Left Aligned at 54 pt Tab after 72 pt Indent at fl 72 pt ee Click on the Upload Attachment button Formatted Numbered Level 2 4 Numbering Style a b c Start at 1 Alignment Left Aligned at ef Click on the Abandon Upload button if you have chosen the wrong 54 pt Tab after 72 pt Indent at item to attach Select the correct item and then repeat steps 72 pt Formatted Numbered Level 2 a Numbering Style a b c Start eg H you wish to add more than one attachment repeat the upload MMM at 1 Alignment Left Aligned at Process 54 pt Tab after 72 pt Indent at 672 pt e3 Click on the Next Step button The Measure Financial Performance page Formatted Numbered Level 2 e S Numbering Style a b c Start displays Scroll down to reveal the Submit button in the bottom right of the sts 1a Alignment Ee screen 54 pt Tab after 72 pt Indent at 72pt e4 Click on the Submit button The claim is forwarded to the Applicant Claim lt Formatted Numbered Level 2 ee 0021 Numbering Style a b c Start Reviewer _ at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at e 772 pt e5 The Claim Schedule redisplays The status of the claim has changed to d e Sanne eT TT TES e ormatted Numbered Level 2 Pending Applicant Review The claim will now a
68. nt Previously Withheld 0 00 E Total Grant Requested 103 191 00 F Maximum Grant Allowed 383 321 91 G Grant Allowed This Claim 103 191 00 H Excess Income Capital 0 00 Offsets Capital 0 00 J Total Deductions Capital 0 00 K Capital Grant to be Paid this Claim 103 191 00 Section 8 of the Print Claim report for a project shows separately how on a particular claim the capital and revenue components of the grant to be paid are calculated For an action plan a single breakdown is shown rolled up to the level of the measure with capital and revenue components combined The logic of the calculation laid out below should be read in the case of a project claim as referring to either of the capital or the revenue components of expenditure and grant under a particular measure In the case of an action plan it refers to total expenditure and grant under a particular measure 1 In the case of project claims TESA takes the actual expenditure reported on lt Formatted Indent Left 28 35 pt the claim A and multiplies it by the intervention rate operating in the EE E ege quarter in which the claim period falls B derived from the quarterly funding Start at 1 Alignment Left profile on the offer to obtain the total grant requested E note that D is Aligned at 90 pt Tab after 108 pt i i f Indent at 108 pt Tab stops Not always zero on interim and restricted claims which means that E is always at 108
69. nward development over the first years of their existence The centre will stimulate economic growth and job creation in the area tt will also act as a source of aspiration and inspiration for the students of the Marlowe Academy and the local business community Date Expenditure First Eligible 0140 2005 Practical Completion Date 3142 2008 Previous Step Next Step Last updated 30 07 07 Page 63 of 69 Claim Editor User Guide Offer Details Claim Schedule To display this screen Click either the Next Step button at the bottom of the Project and Applicant Details page or on the Claim Schedule link in the Steps navigation pane About this screen This screen displays the contractually agreed claim schedule for the project action plan Offer Details D Cover Sheet Step Claim Schedule E Contractual Documents Claim Period Quarterly E Project and Applicant Next Claim Start 01 04 2007 Details B Claim Schedule 2006 D Targets D Costs Profile Humber Period Due Type B Yearly Funding Profile 1 01 07 2006 30 09 2006 3110 2006 Interim Paid B Quarterly Funding Profile 2 01 10 2006 13 12 2006 31 01 2007 Interim Paid D Terms amp Conditions of Offer 2007 Key Humber Period Due Type Page D 3 0101 2007 3103 2007 3004 2007 Interim _ ls empty Is complete 0104 2007 30 06 2007 31 07 2007 Interim l l Contains errors or warnings 5 01 07 2007 30 09 2007 3410 2007 Interim B Contains information only 6 01
70. or amendment or further information These will display with an Action of Amend Claim Claim Editors do not initiate new claims from the task list To open a new claim for drafting you must navigate to the claim schedule screen as described in the next section Initiate a Claim Note If you do not submit your claim by the due date you will receive an email reminder e If the claim is monthly you will receive a notification one week after the lt Formatted Bulleted Level 1 9 9 Aligned at 36 pt Tab after 54 pt end date of the claim period inden ae Ee Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 7 of 69 Claim Editor User Guide Home Tasks 2e f the claim is quarterly you will receive an email notification one month after the end date of the claim period ee CRUT Silt IUI Ciymiu CRUT LIVialy CRUT blSssaly OSL riacuce A EES The UK Government s e nd Local Govereener F Og po ren ERDF site for England Logged in as SE BRT Claimeditor Home Reporting pop up Page Help pop up Logout SE BRT Claimeditor Government Office for the South East Projects Action Plans Programme Organisations Users Personal Details Your Task List Tasks Date Raised Reference Name Measure Claim No Raised By Status Action 05 03 2007 053 East Kent Spatial Development Project CO BRT Claimeditor With SE BRT Claimeditor Amend Claim D D ee 2
71. ount is equal to G minus oa A H If there are any offsets against the claim the value of these split using at 108 pt S e the ratios described in 3b above are written to a separate document an AP2 Both documents are sent to SAP where the AP2 Is offset in the form of a credit on the vendor account against the AP1 to calculate the correct BACS payment 2 There is an additional split required in the case of an action plan final claim because retention is performed at the measure level and not at the capital and revenue level the amount withheld is held on TESA as an undifferentiated figure For SAP payment purposes it must be split into a capital and revenue component to be added to the capital and revenue grant requested components entered on Sc33 and displayed in rolled up form at C The rule for performing this split is as follows if there is no amount previously withheld then use the final grant due split respectively in the ratios of the capital revenue grant requested on the claim to total grant requested If there is an amount previously withheld then use the final grant due split respectively in the ratios of the capital revenue grant paid on the project to the total grant paid How final claims become final restricted claims the ghost claim scenario lf the grant paid to a capital or revenue only project has not been previously restricted and there is still an amount that can be paid before the retention limit must
72. ppear in the Task list of Numbering Styles ab Cart Stat users with the Applicant Claim Reviewer role at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 672 pt Formatted Numbered Level 1 View al 30 09 2006 Interim Paid 48 463 00 1 0 00 0 00 1 4 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at View 2 1342 2006 Interim Paid 4139 00 1 0 00 0 00 18 pt Tab after 36 pt Indent at oo 1 0 00 0 00 _ 36 pt View 3 Quarterly 31 03 2007 Interim Pending Applic 4 Quarterly 30 06 2007 Interim 0 00 0 00 0 00 Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at f 36 pt Note If this is the first time you have submitted the claim for review the version will remain as 1 The version is only increased if the Claim Approver rejects the Formatted Numbered Level 1 i Ze S i Numbering Style 1 2 3 Start claim and it is subsequently edited by the Claim Editor or the Claim Approver at 1 Alignment Left Aligned at amends the claim on behalf of the Claim Editor SCH Tab after 36 pt Indent at Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 41 of 69 Claim Editor User Guide Print Claim Report Print Claim Report 1 Navigate to the claim schedul
73. pt identical to C In the case of action plan claims C is entered manually on Sc33 therefore A and B are set to n a on the report 2 TESA compares C with the maximum grant allowed F see explanation of how this is calculated under Section 7 Where C is greater than F the grant Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 52 of 69 Claim Editor User Guide Print Claim Report allowed this claim G is set to F and the claim type is set to restricted otherwise G is set to C Note that if the maximum allowed figure derived on Section 7 is negative it is displayed on Section 8 and Sc33 56 as zero 3 The amount of income on the claim that is excess to that in the funding profile H always zero in the case of action plans is added to the sum of any offsets against the claim I to obtain the value of total deductions J Sc33 shows undifferentiated figures for income and offsets whereas the print claim report partitions these figures into notional capital and revenue components a In the case of income it does this by multiplying the amount of income on the claim that is excess to that in the funding profile by the ratio of capital grant due on the claim to total grant due on the claim to obtain the capital income figure H cap and by the ratio of revenue grant due on the claim to total grant due on the claim to obtain the revenue income figure H re
74. rant Requested here z i aS Maximum Revenue Grant Allowe Warning Clicking on one of Maximum Revenue Grant Allowed these links may result in unsaved changes being lost Revenue Grant Allowed This Ch Grant Due This Claim The value of grant to be Total Expenditure Key Can claim be submitted with page in this state EES paid which v Yes TESA EE will appear pa K Ge is empty Total Deductions i is complete rate to Instruction 1 Contains errors or warning assess TESA sends D Contains information only Capital and Grant To Be Paid This Claim 103 191 00 to SAP Revenue Grant due Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 35 of 69 Claim Editor User Guide Draft a Claim If the value of requested capital or revenue grant exceeds the maximum allowed the claim is automatically restricted TESA also lists any deductions which need to be made to the claim These include e any income over and above the planned project income across the lifetime ot Gate i e igned at pt Tab after p the project as detailed in the offer Indent at 36 pt 2e the value of any clawback s against previous overpayment being offset against grant due on this claim At the bottom of the screen TESA states the Grant To Be Paid This Claim This is the value which appears on the payment instruction sent to the accounting system SAP Once you have reviewed thi
75. re appears on this new final claim and therefore on Sc33 the expenditure grant rate and grant requested values are set to n a The only grant to be paid will be the grant that was previously withheld on previous restricted claims including the final restricted claim Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 55 of 69 Claim Editor User Guide Print Claim Report Project Financial Performance This Measure This section presents financial performance information It is not shown in the case of pre TESA claims or progress only claims 9 Project Financial Performance This Measure Contracted versus Actual Expenditure 1 800 000 WE Total Expenditure to Date E Total Expenditure This Claim 1 600 000 BD Remaining Approved Expenditure P Amount of Irregularities 1 400 000 1 200 000 1 000 000 800 000 600 000 400 000 200 000 0 Contracted Contracted Actual Tota Expenditure to Date 141 490 175 340 Tota Expenditure This Claim 343 970 343 970 Remaining Approved Expenditure 1 129 073 1 081 910 Amount of Irregularities 0 0 Total Approved Expenditure 1 614 533 1 601 220 Current Underspend 0 13 313 Overall Expenditure Performance 1 Total Project Expenditure Latest Claim 343 970 Tota Contracted Expenditure Latest Claim 343 970 Performance 0 Tota Project Expenditure This Year To Date 343 970 Tota Contracted P
76. rentiated into capital and revenue components This forces TESA into the unfortunate position of having to apply somewhat arbitrary ratios to certain values e g income or amount withheld on Claim Editor User Guide Version 6 Document Owner Victoria Norman TESA Project Team Last updated 30 07 07 Page 53 of 69 Formatted Numbered Level 2 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Indent Left 28 35 pt Hanging 14 2 pt Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 90 pt Tab after 108 pt Indent at 108 pt Tab stops Not at 108 pt Formatted Indent Left 28 35 pt Hanging 14 2 pt Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 90 pt Tab after 108 pt Indent at 108 pt Tab stops Not at 108 pt Claim Editor User Guide Print Claim Report action plans in order to split them into capital revenue amounts even though these values make little sense in business terms 1 In the case of a project or action plan claim requiring payment i e claim has Formatted Indent Left 28 35 pt a positive amount of grant due before any offsets are considered the ieee EE amount to be paid to the applicant based on the information recorded on the Start at 1 Alignment Left claim is written to the SAP AP1 document This am
77. roject Expenditure This Year To Date 343 970 Performance 0 Actual Latest Forecast Expenditure 1 601 220 Expenditure Forecast Contracted 1 614 533 Performance 1 Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 56 of 69 Claim Editor User Guide Save and Edit a Claim Save and Edit a Claim To save a claim If you are not able to complete a claim for any reason you can save and close it and then return to it at a later date 1 Click on the Save button 7 2 Click on the Claims tab The Claim Schedule screen redisplays 3 The Status of the claim is shown as Draft d 4 Click on home The claim is displayed in your Task List with a status of For lt Acceptance and an action to Amend Claim The claim is locked with you until you are ready to reopen and continue drafting it To open a draft claim Claims which you have started to draft and then closed or claims that have been routed to you for drafting will display in your Task list To open the claim 1 Click on the notification in your Task list WW 2 The claim Cover Sheet displays Any incomplete pages will display inthe lt Steps navigation pane with red crosses 3 Edit and then either route or submit the claim as appropriate d Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 57 of 69 Formatte
78. s On the final claim the amount withheld on previously restricted claims is displayed as a separate item and added onto the combined capital and revenue grant requested figures to produce the total grant requested In place of the maximum allowed figures the system displays Capital Grant Remaining and Revenue Grant Remaining See the user guide for an explanation of how these figures are derived Also see section 7 of the print claim report to see how this figure has been derived on a particular action plan final claim Paid Claims The screen simply displays the capital amount paid and the revenue amount paid before any offsets were deducted Progress Only Claims and Legacy Progress Reports The same version of the screen as for paid claims is displayed with n a shown under the capital and revenue headings Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 39 of 69 Claim Editor User Guide Submit a claim Submit a claim When you have completed all screens and green ticks display against each Step other than the Cover Sheet you are ready to submit the claim To do this you first need to open the Claim Cover Sheet and add a comment and if necessary an attachment with additional information for the Applicant Claim Reviewer Claim Cover Sheet To display this screen Click on the Cover Sheet link in the Steps navigation pane Profile Offer Details History
79. s d ge ania e Sen eer Revenue Expenditure wv Progress x 0 00 1 income x Contracted Actual I Grant Payable This Claim E Total Expenditure to Date Warning Clicking on one of Total Expenditure this Claim these links may result in i no unsaved changes being lost Remaining Approved Expenditure Amount of Irregularities Key Can claim be submitted with page in this state Contracted Actual v Yes Expenditure to Date Excluding This Claim 188 653 175 340 xX No Expenditure This Claim 343 970 0 Page C is empty Forecast Remaining Expenditure 1 081 910 1 439 193 E Is complete irregular Expenditure 0 0 1 Contains errors or warn ings E Contains information only Total Approved Expenditure 1 614 533 1 614 533 Previous Step Next Step About this screen This page presents a read only view of financial performance The top half of the page shows contracted versus actual expenditure in a chart format the lower part of the page shows the numeric values that support the graph and a percentage indication of how much expenditure slippage has taken place on the project AP The page displays a before claim and after claim position When you have entered all data on the claim return to this screen to display the after claim view Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 20 of 69 Claim Editor User Guide
80. s screen click on the Cover Sheet link in the Steps navigation pane to start the process of submitting the claim See the Submit a Claim section below Final Claims On the final claim the capital and revenue amounts withheld on previously restricted claims are displayed as separate items and added onto the capital and revenue grant requested figures In place of the maximum allowed figures the system displays Capital Grant Remaining and Revenue Grant Remaining An explanation of how these figures are derived is provided in section 23 Also see Section 7 of the print claim report to see how this figure has been derived on a particular project final claim Paid Claims The screen simply displays the capital amount paid and the revenue amount paid before any offsets were deducted Progress Only Claims and Legacy Progress Reports The same version of the screen as for paid claims is displayed with n a shown under the capital and revenue headings Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 36 of 69 Claim Editor User Guide Draft a Claim Grant Payable this Claim Action Plans only To display this screen This screen will only display to Claim Editors completing claims on behalf of an Action Plan Variants of the screen are displayed depending on whether the claim is in progress paid final or progress only Click on the Next Step button at the bottom of th
81. s than A then this figure is e e Ge Greg taken to be the available eligible expenditure A2 otherwise A2 is set to A Start at 1 Alignment Left Any irregular expenditure B is now subtracted from A2 to obtain the Aligned at 90 pt Tab after 108 pt approved eligible expenditure C 2 The retention reserve L on a final claim is not subtracted from the grant Indent at 108 pt Tab stops Not at 108 pt remaining because all of the grant remaining is available to the project by the time of the final claim The maximum allowed M therefore becomes identical with the grant remaining K Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 51 of 69 Claim Editor User Guide Print Claim Report Grant Due Section 8 of the print claim report is a statement of grant due on a claim It is not shown because it is not relevant in the case of progress only claims and legacy progress reports In the case of claims processed and paid before TESA was introduced only a summary of grant paid is shown Otherwise the full breakdown is shown The layout of this section is the same for interim restricted and final claims How the Grant Due is calculated Interim amp Restricted Claims 390 South East SE England Objective 2 Marlowe Innovation Centre Measure 1 3 8 Grant Due A Expenditure 343 970 00 B Grant Rate 30 0000 C Grant Requested 103 191 00 D Gra
82. tered Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 24 of 69 Claim Editor User Guide Draft a Claim About this screen This screen is designed to capture details of capital expenditure defrayed during this claim period monthly or quarterly and the anticipated capital expenditure over the remaining quarters of the project action plan It also shows e Capital expenditure to date excluding this claim period by category e The target for capital expenditure as per the offer in this claim period Under the Latest Capital Expenditure Forecast heading TESA shows for reference 4 e Total Achieved Not Displayed This is the total of all historically reported lt capital expenditure prior to the earliest displayed actual on the screen 5 e Total Achieved to Date All capital expenditure reported to date i e including the capital expenditure reported on the current claim Completing this screen 1 Enter the value of capital expenditure defrayed during the claim period a against each capital expenditure category in the box es provided Values must be entered for all categories displayed The total spend to date excluding this claim period by category is displayed for reference The target capital expenditure for this claim period from the quarterly funding profile held on TESA is displayed at the bottom of the right hand column Note When the screen
83. through the TESA workflow towards authorisation for payment this history will build This will include comments added by each person involved in processing the claim The current status of the claim always appears at the top of the History list Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 40 of 69 Claim Editor User Guide Submit a claim e1 Click in the Comments field and enter a comment for the Applicant Claim lt Formatted Numbered Level 1 d Numbering Style 1 2 3 Start Reviewer at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at e2 You may add an attachment with additional information if required To adda 28 file click on the Add Attachment button Formatted Numbered Level 1 Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at ea Click on the Browse button a SC Tab after 36 pt Indent at ba pt Formatted Numbered Level 2 Numbering Style a b c Start at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Formatted Numbered Level 2 Numbering Style a b c Start A eb Navigate to where the file you wish to attach is stored E ec Select the file and click Open The file name will appear in the Local File required field ed Enter a title for the attachment in the Title field lt t 1 Alig
84. tus Dr Claim 3 v1 Due 30 04 2007 Type Inter Step Project Income C Cover Sheet x B Measure Financial Income this Claim required Performance D Targets Income to Date 0 00 Target Details v Excess Income 0 00 Capital Expe S revenueexe Enter the value of total income generated during this claim period pop Maximum 0 Progress Income DB Grant Payabid About this screen This page captures information about any planned and unplanned income generated by a project Maximum reflects the total planned income over the lifetime of the project as stated in the offer Any income declared on this screen which is over and above this figure is deemed Excess Income and is deducted from the grant due see Grant Payable this Claim screen described later Completing this screen Formatted Numbered Level 1 e1 Enter the total value of project income achieved during this claim period Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at 18 pt Tab after 36 pt Indent at 36 pt Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 34 of 69 Claim Editor User Guide Draft a Claim Grant Payable this Claim Projects only To display this screen This screen will only display to Claim Editors completing claims on behalf of a project Variants of the scre
85. u wish to search for projects only click in the box to remove the tick To search against a specific measure enter the measure reference in numbers in this field Each project AP has a unique reference code assigned to it by the GO Enter this reference here to search for a single project AP Enter the project or AP name to search for a single project or Action Plan Enter an applicant or AP name to display all projects or action plans associated with that organisation Click in this field to display and select from a list of different statuses to search for all project or action plans you are permitted to view at that status Groups are categories set up by the GO at programme level for workflow and reporting purposes Groups may be for example thematic eg urban regeneration or geographic eg sub regions GO users may enter a group name to display all projects action plans in the programme allocated to that group GO users may enter the name of the current owner of the project or Action Plan to search for all projects and action plans that person is responsible for Last updated 30 07 07 Page 11 of 69 Claim Editor User Guide Initiate a claim Field Description Sort By Click in the field to display and select from a list of sort options to determine how your search results will display The default setting is Project AP Ref Sequence Results will display in an ascending order If you wish to view results in a
86. ublicity requirements set out in the Commission Regulation 1159 2000 Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 48 of 69 Claim Editor User Guide Print Claim Report Measure Financial Status This section shows a measure level breakdown of how much capital and revenue grant is available to the project taking into account the retention reserve In other words it shows how the maximum allowed figure shown on the Grant Due section of the report is calculated For action plans the capital and revenue breakdowns are rolled up to the level of the measure This section is not shown in the case of migrated claims and progress only claims How the Maximum Allowed is calculated Interim amp Restricted Claims 7 Measure Financial Status Total Eligible Expenditure 1 614 533 00 Irregular Eligible Expenditure 0 00 A Approved Eligible Expenditure 1 614 533 00 B intervention Rate 30 0000 Grant 484 359 90 D Excess Income 0 00 E Approved Grant 484 359 90 F Grant Paid 52 602 00 G Recovered Offset Overpayments 0 00 H Effective Grant Paid 52 602 00 J Grant Remaining 431 757 90 Retention Reserve 48 435 99 K Maximum Allowed This Claim 383 321 91 L M Each time a claim is raised TESA compares the amount of grant requested against the amount of grant available to the project at that point in time i e the maximum allowed If the amount requested exce
87. v b In the case of offsets it does this by multiplying the sum of all offsets against the claim by the ratio of capital grant due on the claim to total grant due on the claim to obtain the capital offset figure cap and by the ratio of the revenue grant due on the claim to total grant due on the claim to obtain the revenue offset figure I rev 4 The total deductions figure J is subtracted from the grant allowed this w claim figure G to obtain the grant to be paid this claim K Final Claims Section 8 of the Print Claim report for a final claim works somewhat differently than for an Interim Restricted Claim 1 The amount withheld on previous restricted claims D is added to the grant lt requested C to obtain the total grant requested E To calculate D TESA adds the amount withheld on migrated restricted claims as entered onto the system by helpdesk on behalf of the GO to the individual amounts withheld on restricted claims paid on TESA 2 The maximum grant allowed figure labelled capital revenue grant remaining on Sc33 is calculated differently see previous explanation under Section 7 Migrated Paid Claims Section 8 and Sc33 shows a simple summary of the actual grant paid i e AP1 amount minus any AP2 amount see How the SAP transaction amounts are calculated below split into its capital and revenue components How the SAP transaction amounts are calculated SAP expects every transaction to be diffe
88. viewer KCC ClaimReviewer SE BRT Claimeditor SE BRT ApplicantClaimReviewer Email paul tesaproject co uk SE BRT tesaproject co uk SE BRT tesaproject co uk Phone lt Not available gt lt Not available gt lt Not available gt Fax lt Not Available gt lt Not available gt lt Not available gt SE England Objective 2 Measure 1 3 Investment in Innovation Start Date 1 Oct 2005 Project Reference 390 Project Name Marlowe Innovation Centre Project Description The aim of this project is to build a new Innovation Centre in Thanet which will serve to enhance the numbers of innovative businesses created in the area consolidate their ability to compete successfully and assist their growth and onward development over the first years of their existence The centre will stimulate economic growth and job creation in the area It will also act as a source of aspiration and inspiration for the students of the Marlowe Academy and the local business community Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 43 of 69 Claim Editor User Guide Print Claim Report Claim History This section provides details of the claim s history as per the claim form cover sheet 2 Claim History 6 Draft 9 Mar 07 SE BRT ProjectMonitor Moving to suspended state as project is suspended 5 Suspended with applicant 9 Mar 07 System Transition System Moving to suspended state as project
89. y Requirements Set Out in the Commission Regulation 1159 2000 oO taken fro m UU Contains errors or warnings the offer I Contains information only Tendering and Publicity Compliance tick box save Ju Restore About this screen The primary purpose of this page is to capture information on project action plan progress since the last claim was submitted Formatted Numbered Level 1 Numbering Style 1 2 3 Start Completing this screen ati 14 Alignment Left Aligned at i 18 pt Tab after 36 pt Indent at 1 Enter your progress report in the field provided The box will expand as you 36 pt enter text If you would rather you may upload the report as an attachment pe e O E As this field is mandatory you must still enter a comment in the box however Numbering Style 1 2 3 Start at 1 Alignment Left Aligned at E 18 pt Tab after 36 pt Indent at 2 To add a file to the page click on the Add Attachment button lt 36 pt __ Formatted Numbered Level 1 ea Click on the Browse button sl Numbering Style a b c Start o at 1 Alignment Left Aligned at 54 pt Tab after 72 pt Indent at 72 pt Claim Editor User Guide Version 6 Last updated 30 07 07 Document Owner Victoria Norman TESA Project Team Page 32 of 69 Claim Editor User Guide Draft a Claim eb Navigate to where the file you wish to attach is stored E ec Select the file and cli

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