RxWeb - Quick User Guide
Contents
1. Barcode l For Today 7 From 16 mar2014 7B To 17 mar2014 E 0 results were found Patient items Prescribed Date Type Status a Additional Info Im C Return Rescan jew To View Token Nominations Details Refresh Powered by pharmaSys NHS Confidential Personal Data about a patient 2014 pharmasys Lid Click on the Barcode box so that it turns yellow and then scan the barcode on the prescription using your barcode scanner The code will read into the box and after a second or two the patients details will appear in the queue RxWeb Quick User Guide Helix Health Ltd March 2014 Once you have the prescription in the queue click on the Edit button in the bottom left hand corner to begin the dispensing process The first screen you see will be a patient match screen RxWeb is checking that the patient s details on the electronic prescription match with a patient in the system If no match is found RxWeb will tell you that the patient will be created as a new patient Prescriptions Patients CareHomes Prescribers Reporting Ordering Suppliers System Patient Details ETP Patient Mr Ayden Issaako 13 Broad Road North Sunderland Seahouses NE68 7UP DOB 11 09 1985 NHS Nu NHS Number match ESC to close Name The following patient was matched using the patient NHS number Search Name D Ka To select the existing patient that matched the NHS number click Select Aydenissaako 1 Patien2. interventions MUR EditPatient NewRepeatRequest ReheemRepeat ViewRepeat Powered by pharmaSys NHS Confidential Personal Data about a patient 2014 pharmasys Lid Enter the actual quantity you are able to dispense in the Change Dispensed Qty to box and then click on the Create Owing button in the above example we only have 14 tablets in stock which we can dispense RxWeb will then reprint the labels for the item and record the balance as an owing in the patient s history The item will be highlighted in green in the PMR to indicate that it is an owing RxWeb Quick User Guide Helix Health Ltd March 2014 To redeem an owing click on the green owing item in the patient s history and then click on the Fulfil Owings button highlighted in red at the bottom of the screen or press O on the keyboard Pre scripti QE Patients CareHomes Prescribers Reporting Ordering Suppliers system 7 RE IR Fiter Search ltems 21 found L E R Date Type Qty Item Queue Add Patie a New Prescription I e E e JE lal 24105 2013 FP10 56 Bendroflumethiazide 2 5mg tab Bagbahet Lestharcet eras J Mire Ki 3 _ 2405 2013 FP10 56 Simvastatin 40mg tablets RANAMA Pulin CURNA a O 24052013 FP10 28 Atenolol 50mg tablets 5 O 24052013 FP10 56 Simvastatin 40mg tablets 6 O 247052013 FP10 26 Warfarin 1mg tablets T CO 24052073 FP10 56 Bendroflumethiazide 2 5mg ta
3. Powered by pharmasys 6 WHS Confidential Personal Data about a patient 2014 pharmasys Lid Search for your patient by entering their name in the Search box click on the box with the mouse to turn it yellow and make it active You can use the options dropdown menu to the right of the search box to change the criteria you are searching such as Name Postcode Address or DOB Searching for a patient must always be done by Surname first You don t have to enter the whole name just a few letters from the surname press space and a few letters from the first name Make sure you press ENTER after typing the name to begin the search After you press enter a list of results will appear in the box in the bottom left hand corner of the screen RxWeb displays the date of birth and basic address details of patients who match the name you are searching so you can ensure you select the correct patient When you have located the patient you are looking for in the list you can either click on the patients name with the mouse or use the up and down arrow keys or press the number keys to select the correct patient If you cannot find a match for your patient this is because you have not dispensed to them before You will need to add them as a new patient before you can process their prescription Please see section 3 for details on adding new patients To enter a new prescription for your patient click on the New Prescription button or press the N key on
4. Bendroflumethiazide 2 5mg tab 2 smith Bob 05 06 1990 1 Test Crescent 10 24 05 2013 FP10 56 Simvastatin 40mg tablets 3 Smith Gary 4142980 44 Test Street 4 Smith Gordon 085 121978 51 TestAddress P en a Repeat Reprint Create Owings Remove Edit Endorse Show History Interventions MUR Edit Patient New Repeat Request Redeem Repeat i View Repeat Powered by pharmaSys NHS Confidential Personal Data about a patient 2014 pharmasSys Ltd You can press X on the keyboard or click on the Expand tab at the side of the PMR history area to see more details such as dosage information if you wish RxWeb Quick User Guide Helix Health Ltd March 2014 Select the items from the patient s history by clicking on the tickbox next to each item with the mouse or use the keyboard up and down arrow keys and the Spacebar to select Once they are ticked as shown below click on the Repeat button at the bottom of the screen or press R on the keyboard Prescriptyns Patients CareHomes Prescribers Reporting Ordering Suppliers system 7 Filter Search tems 20 found Search smith Name Ge Py a ee EAL EY ASS hp R Date Type Qty Item Queue Addeatient New Prescription _ 24 05 2013 FP10 56 Bendroflumethiazide 2 5mg tab SS M 3 eS _ 24052013 FP10 56 Simvastatin 40mg tablets Bag Label Last Patent Scan Mo
5. add the GP details to the patient s record If the prescriber is not in the list click on the New Prescriber button to add their details to the prescriber list The Prescriber Label button can be used to print an address label for the prescriber If you have made a mistake you can use the mouse to click on any of the fields to change the content You do not have to enter the patients address if you do not want to but it is good practice to include it You can also record patient conditions using the Change button in the Conditions section on the right hand side of the screen and also add a Bag Label Note if you wish Anything you type in the box will print on the patient s bag label When you are happy that all of the data is correct click on the Add Patient button in the bottom right hand corner of the screen You will then be prompted by RxWeb asking if you wish to create a new prescription for the patient you have just added If you select Yes you will be taken on to the Dispensing screen If you select No the patient will be added to the system and the form will be reset ready for you to add another patient RxWeb Quick User Guide Helix Health Ltd March 2014 To edit a patient s details after you have added them click on the Patients menu option and select Edit Or search for the patient on the Home screen and click the Edit Patient button at the bottom of the screen You can add notes to a patient record with
6. need to insert your NHS smartcard into your cardreader and enter your passcode RxWeb will work without your smartcard but you will not be able to access the Electronic Prescription Service EPS The system is web based and accessed via your web browser The installation team will have created a shortcut on the desktop of your PC which will look similar to the image below Double click with the left mouse button on the icon to start the system After a few moments the screen below will appear Please ensure your smartcard is inserted and your passcode has been entered first if you wish to use EPS Powered by pharmasys Username Password Forgot Password Cancel Login Computer Misuse Act 1990 Unauthorised access to this system is an offence phanmaSys support 0207 T84 T346 Enter your Username and Password as supplied to you at the time of installation and click on Log In Please remember that your Password is case sensitive and will contain at least one capital letter and at least one number When you have done this and addition dropdown menu will appear showing the pharmacy branch you are working from Click on Continue to access RxWeb If you have forgotten your password you can use the Forgot Password button to send a reset code to yourself via email or SMS Text RxWeb Quick User Guide Helix Health Ltd March 2014 The screen below is known as the Home Screen This is where you can start adding patients enteri
7. the Notes window in the bottom right hand side of the Home screen BUNAU 13 mT 1 2402013 FP10 Repeat Reprint Create Owings Remove Edit Endorse New Repeat Request Redeem Repeat View Repeat A about a patient 2014 pharmasys Lid You can add new notes by clicking on plus icon Delete a note by clicking on the X icon o Edit existing notes by clicking on the pencil icon Ld Use left and right arrow icons to switch between multiple notes e You can set up notes with different priority levels Notes are colour coded according to priority red background for high priority yellow background for medium priority and white background for low priority High priority notes can also be set to pop up upon dispensing RxWeb Quick User Guide Helix Health Ltd March 2014 5 Adding a New Manual Prescription Dispensing Items amp Creating Owings To add a new manual prescription go to the Home screen by clicking on Prescriptions in the menu bar and selecting Home Prescriptions Patients CareHomes Prescribers Reporting Ordering Suppliers System z Filte Search tems Search Name ro R Date Type Qty item Queue Add Patient New Prescription z Bag Label Last Patient ji Scan Wore i LU Patient Nominations Patient Comms Name DOB Address 1 me T osy ia Repeat Reprint Fulfil Owing Remove E Endar ohow History Interventions MUR Edit Patient New Repeat Request Redeem Repeat View Repeat
8. the keyboard RxWeb Quick User Guide Helix Health Ltd March 2014 The Dispensing screen will then open and you can start adding the first item on the prescription If the patient has had the items before you can select them from the Patient History please see section 6 for more information on repeating items John Smith 01 02 1930 384 POSTCODE Exempt Pre Doctor Test ESC to close Previous Next tem 1 of 1 Drug Search search Prescriber FP10SS 7 PMR items Pack Drug P BB Tariff Margin Filter Preferred temia Preferred List With account All tems Extemps Update Stock AAH Pharmaceuticals Lid Prescribed Dispensed _ Create Owings Labels Order packs ed One Label Splitlabels 1 Custom Endorsement One per pack Copies 1 Combine Spares h t Split Directions press for shortcuts Interact Warnings SPC PIL BNF Ingreds Conditions Repeat Dispense New Item Finish Add Close Printthese labels w A more comprehensive explanation of this screen is given at the end of this document To begin your search simply start typing the name of the first item in the Drug Search box at the top of the screen In the following example we will assume the first item on the prescription is Atenolol 50mg tablets You do not need to type the full name of the item the first four or five characters should be sufficient You can narrow down your search by pressing space after the name
9. One Label e Splitlabels 1 Custom Endorsement Atenolol 50mg tablets 0 00 One per pack Copies 1 gt Combine Spares Dee ie Tae ee a r Split Directions Take ONE each mornin tap Zz 0 x Atenolol 50mq tablets 0 Heihi aa ee RA morning l e o not stop taking this medicine unless your Interact _Contraindication Doctor tells you to stop Warnings ATENOLOL ORAL AR atenolol SPC PIL BNF ingreds Mr John Smith 17 03 14 Conditions Paul s Pharmacy Paul s House 02074718123 J Interaction 1 of 35 Print _ Previous Next Repeat Dispense New Item Einish Add Close Print these labels vi Once you can see a suitable match press Enter to move to the list of matching items and use the up and down arrow keys on the keyboard or type the number next to the item you wish to dispense to select it For example to select Atenolol 50mg tablets Teva brand you could simply press button 4 on the keyboard Once you have selected the correct item press Enter to move on to the Prescribed box Here you can enter the prescribed quantity on the prescription in either units e g 28 56 etc or packs by typing 1p for 1 pack or 2p for 2 packs and so on As you enter the prescribed quantity the Dispensed quantity box auto fills to match the prescribed quantity If you know at this stage that you do not have enough stock to dispense the full amount you can press the TAB key to move the cursor from the prescribed box into the Dispen
10. RAVebt powere d ICO RxWeb Quick User Guide Contents RxWeb Background Information Starting RxWeb and Navigating Around the System Responsible Pharmacist Log Adding a Patient Adding a New Manual Prescription Dispensing Items amp Creating Owings Adding a New Electronic Prescription Dispensing Items amp Creating Owings Repeating Items from a Patient s History Owings Extemporaneous Items 10 Scanning Barcodes 11 On line Manual and Help System O CON DU BWHN FH Please note this is designed as quick reference guide to assist new users with their initial use of the system A more complete manual is available within the system by clicking on the question mark to the far right of the menu bar below the RxWeb logo This guide is not designed as a substitute for training with a member of the RxWeb training team Prescriptions Patients CareHomes Prescribers Reporting Ordering Suppliers System You are free to print as many copies of this guide as you wish but please note it is regularly updated to reflect the latest version of RxWeb RxWeb Quick User Guide Helix Health Ltd March 2014 1 RxWeb Background Information RxWeb is a unique internet based pharmacy management system which has been accredited for the Electronic Prescriptions Service EPS by the Health and Social Care Information Centre HSCIC formally NHS Connecting for Health It offers pharmacists a tool for engaging with th
11. You can then use the up and down arrow keys on the keyboard to move from one item to the next pressing the spacebar to select as you go Bendroflumethiazide 2 5mg tab Simvastatin 40mg tablets 24 05 2013 1 2 Atenolol 50mg tablets 24 05 2013 1 Hi Simvastatin 40mg tablets 24 05 2013 FP 1 Zt Warfarin 1mg tablets 24 05 2013 56 Bendroflumethiazide 2 5mg tab 24 05 2013 10 Zt Atenolol 50mg tablets 24 05 2013 1i 56 Simvastatin 40mg tablets 24 05 2013 1 5E Bendroflumethiazide 2 5mq tab 24 05 2013 Simvastatin 40mg tablets RxWeb Quick User Guide Helix Health Ltd March 2014 3 Responsible Pharmacist Log RxWeb allows you to record the responsible pharmacist and any absence or breaks during the day The responsible pharmacist module can be turned off in the Dispensing section of System Configuration if you prefer to use another recording method The responsible pharmacist details are displayed at the top of the screen as shown below If no responsible pharmacist is selected the text will appear in red and the responsible pharmacist name will say None Branch Paul s Pharmacy Resp Pharmacist Brian Henderson User Paul Murdoch Prescriptions Patients CareHomes Prescribers To change the responsible pharmacist click on the System menu and then Responsible Pharmacist The following screen will then appear Please select the Responsible Pharmacist for Paul s Pharmacy Current Responsible Pharmacist Brian Henderson Re
12. and adding the strength and form as well if you wish E g Aten 50t When you have entered the required details press the Enter key on the keyboard to search the drug and device directory The system will display the search results as shown on the next page It is possible to search for an item by scanning it s barcode into the Drug Search box at the point of dispensing rather than typing the name in Please see chapter 10 for more information RxWeb Quick User Guide Helix Health Ltd March 2014 John Smith 01 02 1930 34 POSTCODE Exempt Pre Doctor Test ESC to close Previous Next ltem 1 of 1 Drug Search aten 50t search Prescriber FP1055 7 PMR items Pack Dug gt P BB Tariff Margin 1 28 Atenolol 50mg tablets A AH Pharmaceuticals Lid 26 tablet 2x 14tabiet 095 0 00 Preferred tem 3 28 Atenolol 50mg tablets Wockhardt UK Ltd 28 tablet 0 95 0 00 ince ja 3 28 Atenolol 50mg tablets Actavis UK Ltd 28 tablet 2 x 14 tablets 0 0 0 95 043 vith accounti 4 98 Atenolol 50mg tablets Teva UK Ltd 28 tablet 2 x 14 tablets 1 E03 0 62 A icine 5 28 Atenolol 50mg tablets Actavis UK Ltd 28 tablet 2 x 14 tablets 0 0 0 95 0 43 Extemps 6 28 Atenolol 50mg tablets Teva UK Ltd 28 tablet 2 x 14 tablets 1 0 0 95 082 a Update Stock z i AAH Pharmaceuticals Ltd ATENOLOL TAB 50MG AAH Prescribed Dispensed _ Create Owings tablet 3 p Labels e Order packs 0
13. ayed on the left hand side of the screen You can click on each of them to view the label preview on the right If you spot a mistake and need to go back to edit the prescription you can press the Amend Prescription button in the top left hand corner When you are ready to dispense the prescription press the Dispense and Print Labels button at the top of the screen If you are using an endorsing printer you can press the Print Endorsement button in the top right hand corner Once you have finished dispensing press the Next Patient button to return to the Home Screen RxWeb Quick User Guide Helix Health Ltd March 2014 6 Adding a New Electronic Prescription Dispensing Items amp Creating Owings You MUST have your smartcard inserted and working to use EPS RxWeb is designed to make processing electronic prescriptions straight forward and fast Re keying data is kept to a minimum and accuracy maintained by relying on electronic data To process an electronic prescription click on the Queue button from the Home Screen Prescriptions Patients CareHomes Prescribers l Mame X Queue Add Patient New Prescription Scan More Patient Nominations Patient Comms The following screen will then open Make sure the Show me option is set to To be Dispensed System f Prescription Queue q Show me To be Dispensed
14. b Name DOB Address 8 C 24 05 2013 FP10 28 Atenolol 50mg tablets 1 Smith Adam 017031940 22 Test Road 9 24 05 2013 FP10 56 Simvastatin 40mg tablets 2 Smith Bob 05 06 1990 1 Test Crescent g O 24 05 2013 FP10 56 Bendroflumethiazide 2 5mq tab 3 Smith Gary 11121980 44 Test Street 4 l W j b 4 Smith Gordon O8124978 51 TestAddress 4 0 Repeat Reprint ii Fulfil Owings Remove Edit Endorse Show History Interventions MUR EditPatient New Repeat Request Redeem Repeat View Repeat Powered by pharmaSys NAS Confidential Personal Data about a patient 2014 pharmasys Ltd The Fulfil Owings screen will then open asking you to enter the quantity you are fulfilling against the owing Fulfil Owings ESC to close Date Item ba One Labeli Atenolol 50mg tablets One per packi tano4 Atenas eve KL 20h H4t E spitlabels 1 2 Combine Spares vi Print Labels Print Owings Print Bag Label Edit Prescription Fulfil Qwing Close Add Owing Qty 14 The system displays that 28 Atenolol 50mg tablets were prescribed and 14 were dispensed Therefore it knows that the quantity waiting to be fulfilled is 14 You can simply click on the Fulfil Owing button to dispense the final 14 tablets or if you still don t have the full amount change the number in the Add Owing Qty box to the amount you are dispensing RxWeb Quick User Guide Helix Health Ltd March 2014 9 Extemporaneous Item
15. e new NHS requirements for processing and dispensing medication The unique web environment provides many benefits to pharmacists wishing to use a modern Patient Medication Record PMR system Your data is securely stored on our servers centrally backed up and constantly reviewed to improve features and ease of use Changing to new software can be very daunting We get used to patterns of work comfortable to our individual ways and used to our environment The thought of change can be unsettling We aim to make your move to pharmaSys and move to the new EPS system as supported as possible This guide is designed to act as a quick reference guide showing essential features for new users it does not cover all the aspects of the system the online help guide fulfils this role We do not supply a printed manual as the software is constantly updated and is developed on a regular basis However you are encouraged to print this guide and keep it near your PC if you feel it would increase your confidence You can also call our support line on 0207 784 7346 if you need assistance RxWeb is designed to be most efficient in terms of soeed when used with your barcode scanner and the EPS system Using EPS will result in the minimum of keyed data entry and faster processing of prescriptions within your pharmacy RxWeb Quick User Guide Helix Health Ltd March 2014 2 Starting RxWeb and Navigating Around the System Before you start RxWeb you will
16. est Street r Smith Gordon 08121978 51 TestAddress 7 T Repeat Reprint Create Owings Remove Edit Endorse Show History Interventions MUR Edit Patient _ New Repeat Request Redeem Repeat View Repeat Powered by pharmaSys NHS Confidential Personal Data about a patient 2014 pharmasSys Lid To create an owing after you have finished dispensing simply go to the patient s record click the tick box next to the drug you wish to create an owing on and click on the Create Owings button or press O on the keyboard RxWeb Quick User Guide Helix Health Ltd March 2014 The following screen will then appear Prescriptions Patients CareHomes Prescribers Reporting Ordering Suppliers system A Filter Search items 21 found Search Name 7 A a Gl E e a F ol pe R Date Type Qty Item F Queue Kaa Datinmt TT Drar erimit al i Create Owings ESC to close sthiazide 2 5mg tab Sagtabet 40mg tablets Date Item Patient Nom ty ng tablets Atenolol 50mg tablets 28 40mg tablets g tablets sthiazide 5mqg tab Name ng tablets 1 Smith Adam v Print Labels Change Dispensed Qty to 14 40mg tablets 2 Smith Bob Print Owings eam 34 om Hhiazide 25mg tabiy 3 Smith Gary Edit Prescription Create Owing Close a 4 Smith Gordal P T ae Repeat Reprint Create O ings Remove Edit Endorse Show History
17. g on the small triangle on the right of the title box and selecting the correct title from the list Once you have selected the correct title you can either click on the First Name box or press Enter on the keyboard to move from the Title box to the First Name box When you have entered the first name press Enter again to move to the Middle Name box You do not have to enter a middle name if you do not wish to Simply press the Enter key again to move onto the next field As you enter the patients date of birth the cursor will automatically move from one box to the next make sure you enter 4 digits in the year field If you wish to record an exemption or select a large font label you can do so from the Exemption and Label Req dropdown menus You can continue to press Enter to move through all of the fields on the screen RxWeb Quick User Guide Helix Health Ltd March 2014 To select a GP you must search by surname first plus one initial or their GP registration number Once you have entered the name and pressed Enter the following screen will open with a list of matches Change GP ESC to close Search jones d Search Organisation Post Code a RE D JONES D JONES WOODSIDE GROUP PRACTICE SE25 5NT D JONES D JONES LL13 DD Mm MaR E ARID OUOU OUCAIL TU OC hITOC WO0 A IO T New Prescriber Update Close Select the correct GP from the list and then click on Update or press Enter or U to
18. information on how to use barcodes and how to link barcodes to items RxWeb Quick User Guide Helix Health Ltd March 2014 11 On line Manual and Help System RxWeb has a full on line manual and help file within the system To access it click on the at the end of the menu bar Prescriptions Patients CareHomes Prescribers Reporting Ordering Suppliers System Te left hand side of the help system shows the different chapters available Clicking on each chapter will open the chapter and show you the topics available You can click on a topic to display the content on the right hand side of the screen TOC A Welcome AA Quick Introduction to pharmaSys A Support Documentation pharmaSys M Navigating Around the pharmaSys System M Dispensing Manual and Electronic m Ordering leNQwings Rep Sat Requests and Repeat Management Patients Creating Managing and Editing ee Ee pD D Carehomes amp Community Patients M Drug Management Responsible Pharmacist M Prescriber Details Creating amp Editing S cy ft Ee m M Medicine Usage Reviews and NMS Reviews M Reports M Suppliers 3G Connections and the VPN System Settings Glossary amp Technical Terms Frequently Asked Questions M Appendix and Useful Information pharmaSys web help is designed to help you with any questions you may have about using the system and provide answers to frequently asked questions It is not designed as an alternative to
19. ll find the item via the barcode if it is linked to the product in the drug database E John Smith 01 02 1930 34 POSTCODE Exempt Pre Doctor Test ESC to close Previous Next Item 1 of 1 Drug Search 5017007019213 Search Prescriber FP410S8 PMR Items Pack Drug P BB Tariff Margin Preferred temi Preferred List With accounti All tems _ Extemps Update Stock es Ea AAH Pharmaceuticals Ltd ATENOLOL TAB 50MG APS TEVA Prescribed Dispensed _ Create Owings tablet Labels Order packs 0 o One Label Split labels 1 j Custom Endorsement Atenolol 50mg tablets 0 00 One per packi Copies 1 E Combine Spares i i Split Directions Take ONE each morning mg B 0 x Atenolol 50mq tablets 0 press for shortcuts Take ONE each morning Do not stop taking this medicine unless your interact Contraindication Doctor tells you to stop Warnings ATENOLOL ORAL AR atenolol SPC PIL BNF g ee Mr John Smith 18 03 14 Conditions Paul s Pharmacy Paul s House 02074718123 J Interaction 1 of 35 Print _ Previous Next RepeatDispense l New Item Finish Add Close Print these labels w If a barcode is not recognised you will see the following message No items Found ESC to close The barcode could not be found Please check it and try again Ok Please see the separate Dispensing with Barcodes help sheet for more
20. mouse When a text box is ready to accept text it will appear yellow as shown below Name RxWeb Quick User Guide Helix Health Ltd March 2014 During your use of the system you will often be presented with lists of information e g lists of patients lists of drugs lists of prescriptions etc You can select an item from a list by either clicking on it with the mouse or by pressing the number shown on the left hand side of the list For example in the list shown below if you wanted to select the third patient down you could click on it with the mouse or press the number 3 on the keyboard Selected items are highlighted in yellow In this example patient 1 is currently highlighted Address smith Bob 05061990 1 Test Crescent smith Gary 11 12 1980 44 Test Street smith Gordon 081241978 51 Test Address smith John 07 02 9930 1 Test Street POSTCOC When you leave the list the item you selected it will be shown in blue This is to indicate which item you previously selected as seen below smith Bob O5 06 1990 1 Test Crescent Smith Gary 141121980 444 Test Street smith Gordon 08121978 51 Test Address Smith John 01021930 1 Test Street POSTCOC Some lists allow multiple items to be selected In the example below you are able to select a range of medication from the patient s history You can either click on the box to select the item a tick will appear in the box or press the spacebar on the keyboard
21. n on this RxWeb Quick User Guide Helix Health Ltd March 2014 7 Repeating Items from a Patient s History When a patient returns to your pharmacy with a prescription for an item or items they have had in the past you can repeat those items from their history there is no need to re key any of the data To repeat items that a patient has had before go to the Home Screen and search for the patient you wish to dispense to In this example we are going to assume out test patient has arrived at the pharmacy with a prescription for Warfarin 1mg tablets and Atenolol 50mg tablets These are both items the patient has had before Prescriptions Patients CareHomes Prescrbers Re porting Ordering Su i pliers System 4 Filter Search Search 4 Name ire items 20 found i LAR pate ipe ay item z Queue AddPatient New Prescription aN SE SSS _ S zi _ 24052013 FP10 56 Simvastatin 40mg tablets Biota J pae Sen e A 24 05 2013 FP10 28 Atenolol 50mg tablets Patient Nominations Patient Comms 2aInae013 FP10 56 Simvastatin 40mg tablets 3 3 4 5 D 24 05 2013 FP10 28 Warfarin 1mg tablets le Cl 24052013 FP10 56 Bendroflumethiazide 2 5mg tab 17 8 9 1 oe YE OS PI 28 Atenolol 50mg tablets Name DOB Address 24052013 FP10 56 Simvastatin 40mg tablets 1 Smith Adam 01 03 1940 22 Test Road _ 2405 2013 FP10 56
22. ng prescriptions and dispensing medication Prescriptions Patients CareHomes Prescribers Reporting Ordering Suppliers System Filter Search R Date Type Qty Item Search Mame Queue Add Patient New Prescription oo Lu a Bag Label Last Patient Scan Wore KI 7 KRiarinmotinanme ination DOB Add ress show History Interventions MUR Powered by pharmaSys NHS Confidential Personal Data about a patient 2014 pharmaSys Ltd Different areas of the system can be accessed by moving your mouse over the menu items in the menu bar For example if you wanted to go to the ordering screen you would move your mouse to Ordering in the menu bar and select Open Ordering from the dropdown list that appears You can navigate around the system using your mouse and it s left button or using keyboard shortcuts To use a keyboard shortcut look at the button on the screen you wish to press find the underlined letter and press that letter on your keyboard For example to select the Add Patient option from the selection on the screen below you would simply press the A key on the keyboard There is no need to pres CTRL or ALT at the same time Queue Add Patient New Prescription Bag Label Last Patient Scan More You will find you can move around the system very quickly as you get used to using the keyboard shortcuts If you wish to enter text into a box either use the keyboard shortcut or click on the box with the
23. ox This will take you onto the Dispensing Screen so that you can add another item to the prescription manually RxWeb Quick User Guide Helix Health Ltd March 2014 8 Owings Owings can be created at the point where you enter the prescription item However it may not be until the item is picked from the shelf that the dispenser realises there is insufficient stock to complete the prescription Therefore RxWeb allows you to create an owing after you have dispensed the item as shown below Prescriptions Patients CareHomes Prescribers Reporting Ordering Suppliers System z Filter Search ltems 21 found Search Name hi E E SP SEE E E E a ee R_ Date Type Qty item p Queue Add Patient New Prescription Y OO Be 2 24i05i2013 FP10 56 Bendroflumethiazide 2 5mq tab Baglabel J LastPatient _Scan_ l3 Go 24 05 2013 FP10 56 Simvastatin 40mg tablets A ONAA a _ 24 05 2013 FP10 28 Atenolol 50mg tablets 5 O 240502013 FP10 56 Simvastatin 40mg tablets 6 l 24 05 2013 FP10 28 Warfarin 1mg tablets rae T LI 24052013 FP10 56 Bendroflumethiazide 2 5m tab Name DOB Address 8 C 24052013 FP10 28 Atenolol 50mg tablets smith Adam 01031940 22 Test Road 9 l 24052013 FP10 56 Simvastatin 40mg tablets smith Bob 006 1990 1 Test Crescent 10 24052013 FP10 56 Bendroflumethiazide 2 5mg tab Smith Gary 11421980 44 T
24. professional training with a member of the pharmaSys training team If you have not had any training we recommend that you visit the_training academy before reading any further E You can dick on the chapter headings to the left to see the individual sections within each chapter or dick on the quick links below to go to the most popular chapters iis Dispensing Manual Dispensing Electronic Adding patent ndex 5 p 3 wees Prescriptions Prescriptions Agang ratients yas Adding amp Editin Dispensing to Care Homes Creating amp Dispensin Prescribers amp MDSC Patients Owings You can use the Search button to search for keywords or phrases RxWeb Quick User Guide Helix Health Ltd March 2014
25. re r Fatient Nominations Patient Comms _ 24052013 FP10 56 Simvastatin 40mg tablets e 5S 2405 2013 FP10 28 Warfarin 1mq tablets 6 _ 24052073 FPO 56 Bendroflumethiazide 2 5mg tab 7 24 05 2013 FP410 28 Atenolol 50mg tablets Name DOB Addtsss s _ 24 05 2013 FP10 56 Simvastatin 40mg tablets 1 Smith Adam OVO31940 22 Tesi Road 9 l 24052013 FP10 56 Bendroflumethiazide 2 5mg tab 2 Smith Bob 05 06 1990 1 Test Crescent 10 _ 24 05 2013 FP10 56 Simvastatin 40mg tablets 3 Smith Gary 1417121980 44 Test Street P rai 4 Smith Gordon 08141978 51 Test Address P T ah ia Repeat Reprint Create Owings Remove Edit Endorse Shaw History Interventions MUR Edit Patient New Repeat Request Redeem Repeat View Repeat Powered by pharmaSys NHS Confidential Personal Data about a patient 2014 pharmasSys Lid Once you have done this a new prescription will be created with the selected items on and you will be presented with some options on how you would like to proceed An example can be seen on the next page RxWeb Quick User Guide Helix Health Ltd March 2014 Prescriptions Patients CareHomes Prescribers Reporting Ordering Suppliers System Create Prescription Patient Selected John Smith Prescriber Selected Doctor Test Create Prescription Options ESC to close Exemptions C is 60 years of y How would you like to proceed Type FP10Ss item dispensed partial x Add Another Finish Close di
26. s RxWeb uses the NHS DM D for its drugs database and therefore gives a comprehensive and up to date list of available items There are circumstances however when you may wish to add your own drugs items or devices to the system To add an item click on Ordering from the menu bar and then select Extemps The following screen will then be displayed Prescriptions Patients CareHomes Prescribers Reporting Ordering Suppliers System 9 Extemporaneous Items Existing Extemps New Extemp Name Name Label Name Pack Size Pack Price pence Form Aerosol generator 7 Measure vw Warnings Directions Endorsements Remove save Powered by pharmaSys NHS Confidential Personal Data about a patient 2014 pharmaSys Ltd To create a new item click on the New Extemp tab and enter the details of your item Click on the Save button at the bottom of the screen when you are finished If you wish to use this item when dispensing simply search for it in the normal way as you would with any other drug You can also create an Extemporaneous item from the button on the Dispensing Screen Please see the Extemporaneous Items Quick User Guide for more information RxWeb Quick User Guide Helix Health Ltd March 2014 10 Scanning Barcodes RxWeb allows you to manage items via your scanner and the product barcodes When dispensing instead of typing in an item name try scanning the barcode of the product with your scanner The system wi
27. sed box Here you can change the dispensed quantity to the amount you have available this will automatically create an Owing Once you have entered the correct quantities you can press Enter again to move onto the Directions By default the system will display the standard directions for the drug selected You can either press Enter to keep what is there or remove and amend manually You can free type in the directions box or use dosage codes After you have entered your directions press Enter again Once you are happy that everything is correct you can press N to move onto the Next Item or F to Finish adding items and dispense RxWeb Quick User Guide Helix Health Ltd March 2014 Once you have clicked on Finish the Print Prescription screen will open Print Prescriptions ESC to close i Amend Frescription Dispense and Print Labels Print Endorsements Repeat Management Next Patient EYEE f 2s x Atenolol soma tabiets Mr John Smith Take ONE each mornina Do not stop taking this medicine unless Your Doctor tells you to stop Mr John Smith 17 03 14 Paul s Pharmacy Paul s House 02074718123 B One label per pack Free Text Label Split over labels S e Re Bag Label Number ofcopies 1 2 Print bag label Combine Spares Custom Label A list of all the labels you are about to print will be displ
28. spensing tem Edit je Remove Warnings item Repeat Management Qty Price Fee Warfarin 1mq tawiets 28 tablet ape 17 032014 Warfarin 1mg tablets Actavis UK Ltd 28 tablet Alliance Healthcare Ltd 28 tablet 0 89 7 85 Atenolol 50mg tablets 28 tablet ene 17 03 2014 Atenolol 50mg tablets Teva UK Ltd 28 tablet x 14 tablets Sigma 2o tablet 0 95 7 85 Create Repeat Dispensing Total Cost 0 00 Dispense Powered by pharmaSys NHS Confidential Personal Data about a patient 2014 pharmaSys Ltd RxWeb has created the new prescription for the repeated items If you wish to edit any of the details of the items you are repeating e g brand packsize directions etc then you need to click on Close to close the Options box in the middle of the screen This will then allow you to highlight an item from the list and then click on the Edit button You can also change the order of the items shown on screen by highlighting an item and using the blue up and down arrows on the left to re arrange the order this is the order the items will print on the endorsement If you are happy with the default selection click on the Finish button in the Options box This will open the Print Prescriptions screen where you can then Dispense and print your labels and print your endorsing If you wish to add a new item to the prescription as well as the repeated items from the history click on the Add Another button from the Options b
29. sponsible Pharmacists Brian Henderson Print Absence ViewLog Set Absence You can select a new responsible pharmacist from the dropdown menu Here you can also set an absence if you wish or view the log between a set of dates the log can also be printed out To add a new pharmacist to the list of responsible pharmacists this must be done through the Group Administrator interface See the Group Admin Quick User Guide for details RxWeb Quick User Guide Helix Health Ltd March 2014 4 Adding a Patient If you are adding a new patient using the Electronic Prescription Service EPS the patient details will automatically be added when you download their first prescription Please see section 6 for details on using EPS prescription There are several different ways to add a patient you can use the Add Patient button or go to the menu bar select Patients and Add Patient This will open the following screen Personal Personal Details of patient Contact Details Conditions Title Address 1 First Name Address 2 Middle Name Address 3 Last Name Town City Birth Date Eee County Change Exemption N No Exemption counie Urdiedidnad ountry United Kingdom Bag Label Note Label Req None ES f NHS Number Post Code Gender Male eat ett ha Ethnicity British Mobile GP EN Email Delivery patient Prescriber Label Fay Add Patient You can add the patient s title by clickin
30. t or simply click Next To select create a new patient based on the information received in the prescription message click Select EMS Patient This could create a duplicate patient in the database please make sure this prescription is for a new patient jer Not Known Ok and NE68 7UP ttt Merge Select EMS Patient NHS Confidential Personal Data about a patient 2013 pharmaSys Ltd Click OK on the message and then click on the Next button in the bottom right hand corner The prescriber match screen will then be displayed Again the system is confirming the GP on the electronic prescription is the same as the local patient s record Click on Next in the bottom right hand corner Once you have confirmed the patient and GP details you will be taken to the Dispensing Screen Dispensing is performed in the exact same way as a manual prescription except there is no keying in of data required All you need to do is select your preferred brand packsize from the item list change the dispensed quantity if you do not have enough stock to fulfil the prescription this will create an owing change the directions if needed and press N to move onto the next item When you have finished checking the last item on the prescription press F to finish and dispense EPS2 prescriptions require an extra couple of steps after dispensing to submit the electronic endorsement claim see the EPS2 Quick User Guide for more informatio
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