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User's Guide

1. M 114 Understanding printer Menus 00000000000000000000000000000000000000 116 DUI LIIS RE ae Er A Ea ee E E 116 ST sla ERN MR aiaiai eTa ESE aaia iaaa EE aiaa sisas 117 Paper MENU m M 117 Default So rce menie fte pereas pe cesiecbert edite i He HAERES dope eee hedge ee E TE Gehe Re REEERE 117 SIZE TI PS MEU REID DLL 118 Paper TEXTE ISI e 120 Paper iun 122 zlecigkerreiemuram c GoobestSpsncsddausiastosentnasasdestbsnossssevesdassbiesstcbsstnseesnsasiastec 123 CUSEOIN TYPES MSI e 124 Custom Scan Sizes MENU siisi estss rednie aSr Ee reS aena Saee T ape Eee eet Eee a Eaa Se e Toa aE a e eaei anas 125 neri aon R a aa aa ea 125 Dzlefeiia e aiia n ERE AE E E ER RE 126 Reports Me MUren ANE E ANE N R Naai 126 PSU IIS PIS cess n asd E OAN E E R EE 127 f eder em PER 127 NetWork MUL saisissante n ieia eieo ia ea aE O E EEEE ari E NEG 127 Wireless TS MU E dhe 128 Bree 129 sI iudlg e ARA I IRl eA 131 General Settings MENU esenea 131 Contents 6 COPY Settings MSM me R 134 deeem 136 Flash DriveTOenus iiri cte peteret aan
2. Paper size Dimensions 250 sheet tray 550 sheet tray Multipurpose Manual feeder feeder A4 210 x 297 mm v v v v 8 3 x 11 7 in A5 148x210 mm J v v v 5 83 x 8 3 in JIS B5 182 x 257 mm v v v v 7 2 x 10 1 in A6 105 x 148 mm X X J J 4 1 x 5 8 in Statement 140 x 216 mm X X J J 5 5 x 8 5 in Letter 216 x 279 mm vV V J J 8 5 x 11 in Folio 216x330 mm v JV JV v 8 5 x 13 in Oficio Mexico 216 x 340 mm J JV JV J 8 5 x 13 in When Universal is selected the page is formatted for 216 x 356 mm 8 5 x 14 in unless the size is specified by the software program Paper and specialty media guide 54 Legal 216 x 356mm 8 5 x 14 in Executive 184 x 267 mm 7 3 x 10 5 in Universal 7 3 4 Envelope Monarch 148 x 210 mm 5 8 x 8 3 in up to 216 x 356 mm 8 5 x 14 in 76x 127mm 3 x5 in up to 216 x 356 mm 8 5 x 14 in Si lt 98x 191 mm 3 9x7 5 in 9 Envelope 98 x 225 mm 3 9x8 9 in 10 Envelope 105 x 241 mm 4 1x 9 5 in DL Envelope 110x220 mm 4 3 x 8 7 in B5 Envelope 176 x 250 mm 6 9 x 9 8 in C5 Envelope 162x229 mm 6 4 x 9 in Monarch 105 x 241 mm 4 1x9 5 in Other Envelope 98 x 162 mm 3 9 x 6 3 in up to 176 x 250 mm 6 9 x 9 8 in ja S S S o X lt lt lt 7 lt 7 lt 7 lt 7 When Universal
3. Manual Paper Set Date and Time Layout Determines the maximum number of images that can print on one side of paper Auto Notes Off 2Up e Auto is the factory default setting 3Up e f both the printer and the PictBridge enabled camera have a value for this 4 Up setting the value in the camera supersedes the value in the printer 6Up 9 Up 12Up 16Up Index Print Quality Determines which resolution toner darkness and color saver values the device uses Normal when printing photos sent from a PictBridge enabled device Draft Notes Fine e Normal is the factory default setting f both the printer and the PictBridge enabled camera have a value for this setting the value in the camera supersedes the value in the printer Paper Source Identifies the printer default input source when printing photos from a MP Feeder PictBridge enabled device Tray x Notes MP Feederis the factory default setting A photo size larger than the size of the media installed in the printer input source cannot be selected View Date Time Description Displays the time in YYYY MM DD HH MM format Note This is a view only screen Set Date Time Yes No Instructs the printer to run the setup wizard Notes Yes is the factory default setting After completing the setup wizard by selecting Done at the Country Region select screen the default becomes No Understanding printer menus 154 Menu item Descrip
4. 60 to 105 g m 16 to 28 Ib bond Paper types must be set to match the supporting paper weights The duplex supports paper weights between 60 105 g m 16 28 Ib grain long bond The duplex does not support card stock transparencies envelopes or labels 3 For 60 to 176 g m 16 to 47 Ib bond paper we recommend grain long fibers 5 The pressure sensitive area must enter the printer first 6 100 percent cotton content maximum weight is 90 g m 24 Ib bond 7 105 g m 28 Ib bond envelopes are limited to 25 percent cotton content Paper capacities Input capacities Note Your printer model may have a 650 sheet duo drawer which consists of a 550 sheet tray and an integrated 100 sheet multipurpose feeder The 550 sheet tray is part of the 650 sheet duo drawer The integrated multipurpose feeder supports different paper sizes types and weights Multipurpose tray 250 sheet tray 550 sheet tray Paper type 250 sheets 550 sheets 100 sheets 50 Labels Transparencies 50 X 50 Envelopes X X 10 Other X X Various quantities Based on 75 g m 20 Ib paper Capacity varies depending on label material and construction Capacity varies depending on the weight and type of paper Paper and specialty media guide 57 Output capacity Standard output bin Paper 100 sheets Capacity may vary depending on media specifications and the prin
5. 4 Press the arrow buttons until Menu Settings Page appears and then press Jl After the menu settings pages print Ready appears Printing a network setup page If the printer is attached to a network print a network setup page to verify the network connection This page also provides important information that aids network printing configuration 1 Make sure the printer is on and Ready appears 2 From the printer control panel press B 3 Press the arrow buttons until Reports appears and then press E 4 Press the arrow buttons until Network Setup Page appears and then press EJ After the network setup page prints Ready appears 5 Checkthe first section on the network setup page and confirm that Status is Connected If Status is Not Connected the LAN drop may not be active or the network cable may be malfunctioning Consult a system support person for a solution and then print another network setup page Setting up the printer software Installing printer software A printer driver is software that lets the computer communicate with the printer The printer software is typically installed during the initial printer setup If you need to install the software after setup follow these instructions For Windows users 1 Close all open software programs 2 Insert the Software and Documentation CD 3 From the main installation dialog click Install 4 Follow the instructions on the screen Additional printer
6. The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact your local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is shown separately on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required If advance notice is not practical the telephone company will notify the customer as soon as possible You will also be advised of your right to file a complaint with the FCC The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of this equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this equipment for repair or warranty information contact yo
7. Redial Frequency 1 200 Specifies the number of minutes between redials Note 3 minutes is the factory default setting Understanding printer menus 138 Menu item Behind a PABX Description Enables switchboard blind dialing without a dial tone Yes Note No is the factory default setting No Enable ECM Enables Error Correction Mode for fax jobs Yes Note Yes is the factory default setting No Enable Fax Scans Lets you send faxes by scanning at the printer On Note On is the factory default setting Off Driver to fax Allows driver to fax jobs to be sent by the printer Yes Note Yes is the factory default setting No Dial Mode Specifies the dialing sound either as a tone or a pulse Tone Note Tone is the factory default setting Pulse Max Speed Specifies the maximum speed in baud at which faxes are sent 2400 Note 33600 baud is the factory default setting 4800 9600 14400 33600 Background Removal Adjusts the amount of background visible on a copy 4 to 4 Note 0 is the factory default setting Contrast Specifies the contrast of the output Best for content Note Best for content is the factory default setting 0 5 Shadow Detail Adjusts the amount of shadow detail visible on a copy 4 to 4 Note 0 is the factory default setting Scan edge to edge Specifies if the original document is scanned edge to edge On Note Off is the factory default setting off
8. The standard 250 sheet tray has an integrated manual feeder that can be used to print on different types of media one sheet at a time 1 Send a manual print job For Windows users a With a document open click File Print b Click Properties Preferences Options or Setup c Click the Paper tab d From the Paper type menu select Manual paper e From the Paper size menu select the appropriate media size f Click OK g Click OK again Loading paper and specialty media 50 For Macintosh users a With a document open click File gt Print b From the Copies amp Pages or General pop up menu choose Manual Paper C Click OK or Print 2 When Load Single Sheet Feeder with type size appears load the print media facedown into the manual feeder Load envelopes with the flap side up Note Align the long edge of the print media so that it is flush with the right side of the manual feeder 3 Adjustthe width guides until they lightly touch the media sheet Do notforce the width guides against the media or it could be damaged 4 Push the media in until it stops The printer pulls it in farther Note To achieve the best possible print quality use only high quality media designed for laser printers Loading paper and specialty media 51 Paper and specialty media guide Paper guidelines Paper characteristics The following paper characteristics affect print quality and reliability Consider these charac
9. Understanding printer menus 123 Menu item Description Heavy Paper Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Heavy Paper as the paper type Off Note Off is the factory default setting Rough Cotton Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Rough Cotton as the paper type Off Note Off is the factory default setting Custom lt x gt Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Custom lt x gt as the paper type Off Notes e Off is the factory default setting Custom x Loading is available only if the custom type is supported Note Duplex sets the printer default to 2 sided printing for every print job unless 1 sided printing is selected from Print Properties in Windows or the Print dialog in Macintosh Custom Types menu Custom Type x Description Associates a paper or specialty media type with a factory default Custom Paper Type x name or a user defined Custom Name created from the Card Stock Embedded Web Server or MarkVision Professional This user defined name Transparency displays instead of Custom Type lt x gt Glossy Notes uc Paperisthe factory default setting ou ott 9 ui e The custom media type must be supported by the selected tray or feeder in order for you to print from that source Recycled Specifies a paper type when the Recyc
10. 5 Type the FTP address 6 Press Bl to send a black only copy or J to send a color copy Scanning to an FTP address 103 Scanning to an FTP address using a shortcut number 1 a Ui A UN Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Scan Email button Press the arrow buttons until FTP appears and then press ij Press EB and then enter the recipient s shortcut number Press 1 to enter another shortcut or press 2 to end the shortcut entry After you press 2 Press Start To Begin appears Press Bl to send a black only copy or J to send a color copy Creating an FTP shortcut using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section Click Settings Under Other Settings click Manage Destinations Note A password may be required If you do not have an ID and password then contact your system support person 4 Click FTP Shortcut Setup Select the scan settings Format Content Color and Resoluti
11. Sharpness Adjusts the amount of sharpness on a fax 1 5 Note 3 is the factory default setting Enable Color Fax Scans On Off Enables color faxing Note On is the factory default setting Auto Convert Color Faxes to Mono Faxes On Off Converts all outgoing faxes to black and white Note On is the factory default setting Understanding printer menus 139 Fax Receive Settings Enable Fax Receive On Off Description Allows fax jobs to be received by the printer Note On is the factory default setting Rings to Answer 1 25 Specifies the number of rings before answering an incoming fax job Note 3 is the factory default setting Auto Answer Yes No Allows the printer to answer an incoming fax job Note Yes is the factory default setting Manual Answer Code 1 9 Lets you enter a code on the telephone number pad to begin receiving a fax Notes This menu item is used when the printer shares a line with a telephone e 9isthe factory default setting Auto Reduction Scales an incoming fax job so it fits the size of the paper loaded in the designated On fax source Off Note On is the factory default setting Paper Source Specifies the paper source selected to supply paper for the printer to print an Auto Size Match incoming fax Tray x Note Tray 1 is the factory default setting Single Sheet Feeder Multi Page Feeder Sides Enables duplex two sid
12. d Color MF920 d Color MF923 OPERATION GUIDE Code 556701en Contents Safety informatction cee cece sssseccececeeececsessssssseccececeeees 10 Learning about the printer ec ceccecceceeceeececessseeeees 12 Selecting a locaton forthe DEIDEBE a eb oiii ie indo e Ra QUO UR NADA UR AA DUDEN 12 Printer contio ONS esti bnexasi cabins wees ebb orani E kre aasa Ere a eE n DVD RED 13 Basiefunctions ON dfe M EO OO 13 Understanding the ADF and scanner glaS Sussiste tiii sni ee NRE repli 14 Understanding the printer control panel uri iiini iii 14 Additional printer setup 0000000000000000000000000000000000005200050005000 20 Wstalingintemmal Opto Sassre neoan EER E AERA ERNEA 20 Available options sassa eiior eH HEU LEES aos SESSE ANECA EETA STEN ITAA nusdscaabstigsietesdadae RUE UN 20 Installing Seis doo 20 Installing a flash memory or font card esesssssessssscsssecssessnecsesscsssccsnscssscsssscsusecessessnecessecssecssuscsuscuecssscesscceusessuecssecsssceeseeesueetes 24 installing hardware ODUIOINS aon dalon ir ei asit deti d da Rad OU Arr Ra undo iae 27 Installing an optional tray or drawer uu eesssescssssesessssessssecsssecesseccenseecssscessuuecesusessuuscesusecessecessnssuesesueeceaseecssuseesunecssuseesseessuees 27 Attaching Cables sssadovao isa teadpeavndi nd Nu Gata dndadad usu va dont hannah Du RU NE 28 Venfyimg printer SE BING as oo ordin dea un da
13. 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided Specifies whether an original document is duplex two sided or simplex one sided and then specifies whether the copy should be duplex or simplex Notes Duplex is not available on selected models e 1 sided to 1 sided The original page has printing on one side The copied page will have printing on one side 1 sided to 2 sided The original page has printing on one side The copied page will have printing on both sides For example if the original is six sheets the copy is three sheets with printing on both sides 2 sided to 1 sided The original page has printing on both sides The copied page will have printing on only one side For example if the original draft is three sheets of paper with an image on each side of each sheet then the copy is six sheets with only one image on one side of each sheet 2 sided to 2 sided The original page has printing on both sides The copy mimics the original exactly Paper Saver Off 20n 1 Portrait 20n 1 Landscape 4 on 1 Portrait 4 on 1 Landscape Sets two or four sheets of an original document together on the same page Note Off is the factory default setting Understanding printer menus 134 Menu item Print Page Borders Description Specifies whether a border is printed around the edge of the page at the margins On Note Off is the factory default setting Off Collate Keeps the pages
14. Print Recovery Page Protect On Off Lets the printer successfully print a page that may not have printed otherwise Notes Offisthefactory defaultsetting Off prints a partial page when there is not enough memory to print the whole page e On sets the printer to process the whole page so that the entire page prints Understanding printer menus 133 Menu item Description Factory Defaults Do Not Restore Restore Now Returns the printer settings to the factory default settings Notes e Do Not Restore is the factory default setting Do Not Restore keeps the user defined settings Restore returns all printer settings to the factory default settings except Network Ports menu settings All downloads stored in RAM are deleted Copy Settings menu Menu item Mode Text Text Photo Photograph Description Specifies the type of content contained in the copy job Notes Text emphasizes sharp black high resolution text against a clean white background Text Photo is the factory default setting Text Photo is used when the original documents are a mixture of text and graphics or pictures Photograph tells the scanner to pay extra attention to graphics and pictures This setting increases the time it takes to scan but emphasizes a reproduction ofthe full dynamic range of tones in the original document This increases the amount of information saved Sides Duplex 1 sided to 1 sided
15. Specifies overlay text that is printed on each page of the copy job Note Off is the factory default setting Allow priority copies On Allows interruption of a print job to copy a page or document Note On is the factory default setting Off Background Removal Adjusts the amount of background visible on a copy 4 to 4 Note The factory default setting is 0 Color Balance Specifies the amount of color from 4 to 4 Cyan Red Note The factory default setting is 0 Magenta Green Yellow Blue Contrast Specifies the contrast used for the copy job 0 5 Note Best for content is the factory default setting Best for content Shadow Detail Adjusts the amount of shadow detail visible on a copy 4 to 4 Note 0 is the factory default setting Scan edge to edge Specifies if the original document is scanned edge to edge prior to copying On Note Off is the factory default setting off Sharpness Adjusts the amount of sharpness on a copy 1 5 Note 3 is the factory default setting Fax Settings menu General Fax Settings Menu item Description Station Name Specifies the name of the fax within the printer station Number Specifies a number associated with the fax Station ID Station Name Station Number Specifies how the fax is identified Understanding printer menus 136 Menu item Enable Manual Fax Description Sets the printer to fax manually onl
16. bond bond bond bond Plain 2 75 to 89 9 g m grain 75 to 89 9 g m grain 75 to 89 9 g m grain 75 to 89 9 g m grain long 20 to 23 8 Ib long 20 to 23 8 Ib long 20 to 23 8 Ib long 20 to 23 8 Ib bond bond bond bond Heavy 90 to 104 9 g m grain 90 to 104 9 g m grain 90 to 104 9 g m grain 90 to 104 9 g m grain long 23 9 to 27 8 Ib bond long 23 9 to 27 8 Ib bond Cardstock 2 105 to 176 g m grain long 27 8 to 47 Ib bond 105 to 176 g m grain long 27 8 to 47 Ib bond 105 to 176 g m grain long 27 8 to 47 Ib bond 105 to 176 g m grain long 27 8 to 47 Ib bond Glossy papers Book 88 to 176 g m grain long 60 to 120 Ib book Cover 162 to 176 g m grain long 60 to 65 Ib cover Book 88 to 176 g m grain long 60 to 120 Ib book Cover 162 to 176 g m grain long 60 to 65 Ib cover Book 88 to 176 g m grain long 60 to 120 Ib book Cover 162 to 176 g m grain long 60 to 65 Ib cover Book 88 to 176 g m grain long 60 to 120 Ib book Cover 162 to 176 g m grain long 60 to 65 Ib cover Card stock maximum grain long 3 Index Bristol 120 g m 67 Ib Tag 120 g m 741b Cover 135 g m 50 Ib Index Bristol 120 g m 67 Ib Tag 120 g m 74 Ib Cover 135 g m 50 Ib Index Bristol 120 g m 67 Ib Tag 120 g m 74 b Cover 135 g m 50 Ib Index Bristol 120 g m 6
17. de brancher un parasurtenseur dans la prise de courant laquelle l quipement est connect Utilisez un parasurtenseur r pondant des caract ristiques nominales satisfaisantes et certifi parle laboratoire d assureurs UL Underwriter s Laboratories un autre laboratoire agr de type NRTL Nationally Recognized Testing Laboratory ou un organisme de certification agr dans votre r gion ou pays Ceci pr vient tout endommagement de l quipement caus par les orages et autres surtensions lectriques Cet quipement utilise des prises de t l phone CA11A Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment shall not be set up to make automatic calls to the Telecom s 111 Emergency Service This equipment may not provide for the effective hand over of a call to another device connected to the same line This equipment should not
18. on both sides of the paper duplexing 72 photos 70 placing separator sheets between copies 75 quick copy 69 reducing 73 selecting a tray 72 to letterhead 71 to transparencies 70 using the ADF 69 using the scanner glass 70 Custom Scan Sizes menu 125 Custom Types menu 124 Cyan Low 158 D date and time setting 94 Default Source menu 117 Defective lt color gt Cartridge 164 Dialing 158 directory list printing 66 display troubleshooting display is blank 200 display shows only diamonds 200 display printer control panel 14 distinctive ring service connecting to 85 DO NOT TOUCH 158 documents printing from Macintosh computer 59 from Windows 59 duplexing 72 Eco Mode setting 41 Embedded Web Server 198 does not open 227 setting up e mail alerts 199 emission notices 229 231 234 235 enlarging a copy 73 envelopes loading 48 50 tips 61 environmental settings 40 Eco Mode 41 Quiet Mode 41 Ethernet networking Macintosh 36 Windows 36 Ethernet port 28 exterior of the printer cleaning 195 e mail canceling 80 notice of low supply level 199 notice of paper jam 199 notice of paper needed 199 notice that different paper is needed 199 e mail function setting up 77 e mailing creating shortcuts using the Embedded Web Server 78 setting up address book 78 setting up e mail function 77 using shortcut numbers 79 using the address book 80 using the keypad 78 F FAQ about color printing 224 fax canceling 100 o
19. person 4 Click Fax Shortcut Setup 5 Typeaunique name for the shortcut and then enter the fax number To create a multiple number shortcut enter the fax numbers for the group Note Separate each fax number in the group with a semicolon Faxing 96 6 Assign a shortcut number If you enter a number that is already in use you are prompted to select another number 7 Click Add Creating a fax destination shortcut using the printer control panel 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Fax button To appears on the first line and the time and date appear on the second line 4 Press D Address Book Search appears Press the arrow buttons until Add appears and then press E Press the arrow buttons until Enter Fax Number appears and then press E Enter the fax number and then press E Press 1 to enter another fax number or press 2 to end fax number entry O On O uUi After selecting 22NO Enter Name appears a Press the button on the keypad that corresponds with the letter you want The first time you press the button the number for that button appears
20. white line or incorrectly colored line 217 poor transparency quality 223 print irregularities 218 print is too dark 220 print is too light 219 repeating defects 218 skewed print 219 solid color pages 221 toner fog or background shading 222 toner rubs off 222 toner specks 223 uneven print density 223 troubleshooting printer options drawers 212 memory card 213 multipurpose feeder 213 option not working 212 troubleshooting scan cannot scan from a computer 207 partial document or photo scans 207 scan was not successful 206 scanner unit does not close 203 scanning takes too long or freezes the computer 206 U Universal Paper Size 125 setting 44 Universal Setup menu 125 unlinking trays 43 Unsupported Mode 163 Unsupported USB device please remove 163 Unsupported USB hub please remove 163 USB drive disabled 164 USB menu 129 USB port 28 Use camera controls to print 164 Utilities menu 149 V viewing reports 199 W Waiting 164 Waiting too many events 164 waste toner bottle ordering 173 replacing 173 Windows wireless network installation 32 wired network setup using Windows 36 wired networking using Macintosh 36 Wireless menu 128 wireless network configuration information 31 installation using Macintosh 34 installation using Windows 32 Y Yellow Low 158 Index 247 olivetti N 10 106 DICHIARAZIONE CE DI CONFORMITA del COSTRUTTORE secondo ISO IEC 17050 MANUFACTURER S CE DECLARATION of CONFORMI
21. 00 1008 00 Changes the point size for scalable typographic fonts Notes 12isthe factory default setting PointSizereferstothe height ofthe characters in thefont One point equals approximately 1 72 of an inch Point sizes can be increased or decreased in 0 25 point increments PCL Emulation Settings Pitch 0 08 100 Specifies the font pitch for scalable monospaced fonts Notes e 10 is the factory default setting Pitch refers to the number of fixed space characters per inch cpi Pitch can be increased or decreased in 0 01 cpi increments For nonscalable monospaced fonts the pitch appears on the display but cannot be changed PCL Emulation Settings Orientation Portrait Landscape Specifies the orientation of text and graphics on the page Notes Portrait is the factory default setting Portrait prints text and graphics parallel to the short edge of the page Landscape prints text and graphics parallel to the long edge of the page PCL Emulation Settings Lines per Page 1 255 60 64 Specifies the number of lines that print on each page Notes 60 is the US factory default setting 64 is the international factory default setting e The printer sets the amount of space between each line based on the Lines per Page Paper Size and Orientation settings Select the desired Paper Size and Orientation before setting Lines per Page Understanding printer menus 151 Menu item PCL
22. 1 on the numeric keypad Otherwise press 2 on the numeric keypad Reducing or enlarging copies Copies can be reduced to 2596 of the original document size or enlarged to 40096 of the original document size The factory default setting for Scale is Auto If you leave Scale set to Auto then the content of your original document will be scaled to fit the size of the paper onto which you are copying To reduce or enlarge a copy 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button Press the Scale button Uu 5 W N Press the arrow buttons until the scale option you want appears and then press E If you selected Custom then do the following a Press the arrow buttons to decrease or increase the size or entera number between 25 and 400 on the numeric keypad b Press 6 Press Mj for a black only copy or LJ for a color copy 7 If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Making a copy lighter or darker 1 Loadan original d
23. 102 Scanning to an FTP address Scanner glass 0000000 Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings The scanner lets you scan documents directly to a File Transfer Protocol FTP server Only one FTP address may be sent to the server at a time Once an FTP destination has been configured by your system support person the name of the destination becomes available as a shortcut number or it is listed as a profile under the Held Jobs icon An FTP destination could also be another PostScript printer for example a color document can be scanned and then sent to a color printer Sending a document to an FTP server is similar to sending a fax The difference is that you are sending the information over your network instead of over the phone line Scanning to an FTP address Scanning to an FTP address using the keypad 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Scan Email button 4 Press the arrow buttons until FTP appears and then press E
24. 6 Up Offisthe factory default setting 9 Up 16Up N Up Ordering Specifies how the page images appear on the physical page Horizontal Note Horizontal is the factory default setting Understanding printer menus 146 Menu item Orientation Specifies the orientation of a multiple page sheet Auto Notes Landscape Portrait Auto is the factory default setting The printer chooses between portrait and landscape Long Edge uses landscape Short Edge uses portrait N Up Border Prints a border around each page image None Note None is the factory default setting Solid Quality menu Color Correction Auto Off Manual Print Resolution 4800 CQ 1200 dpi Adjusts the color output on the printed page Notes Auto is the factory default setting Auto applies different color conversion tables to each object on the printed page Off turns off color correction Manual allows customization of the color tables using the settings available from the Manual Color menu Duetothedifferences in additive and subtractive colors certain colors that appear on computer monitors are impossible to duplicate on the printed page Specifies the printed output resolution Note 4800 CQ is the factory default setting Toner Darkness 1 5 Lightens or darkens the printed output Notes 4is the factory default setting Selecting a smaller number can help conserve toner Enhance Fine Lines On Creat
25. 90 g m 24 Ib bond weight Use only new envelopes To optimize performance and minimize jams do not use envelopes that Have excessive curl or twist Are stuck together or damaged in any way Have windows holes perforations cutouts or embossing Have metal clasps string ties or folding bars Haveaninterlocking design Have postage stamps attached Have any exposed adhesive when the flap is in the sealed or closed position Have bent corners Haverough cockle or laid finishes Adjust the width guides to fit the width of the envelopes Note A combination of high humidity over 6096 and the high printing temperature may wrinkle or seal envelopes Tips on using paper labels Print samples on the labels being considered for use before buying large quantities Note Single sided paper labels designed for laser printers are supported for occasional use no more than 20 pages of paper labels a month Vinyl pharmacy and dual sided labels are not supported When printing on labels From MarkVision Professional the printer software or the printer control panel set the Paper Type to Labels Use only letter A4 or legal size label sheets Use labels designed specifically for laser printers Check with the manufacturer or vendor to verify that The labels can withstand temperatures up to 200 C 392 F without sealing excessive curling wrinkling or releasing hazardous emissions L
26. Display area View scanning copying faxing and printing options as well as status and error messages Access the administration menus start stop or cancel a print job Keypad area Enter numbers letters or symbols on the display print using the USB flash memory device or change the default fax settings Description Copy Press the Copy button to enter the copy function Mode Press the Mode button to enhance copy scan e mail or fax quality Choose from Text Mode Text Photo or Photo Learning about the printer 15 Description 3 Copies Press the Copies button to enter the number of copies to print 4 Scale Press the Scale button to change the size of the copied document to fit onto the currently selected paper size 5 Options Press the Options button to change Original Size Paper Source Paper Saver and Collate settings 6 Address Book Press JJ to enter the address book 7 Darkness Press the Darkness button to adjust the current darkness settings 8 Duplex 2 Sided Press the Duplex 2 Sided button to scan or print on both sides of the paper 9 Fax Press the Fax button to enter the fax function ej Note Fax mode is not available on selected printer models 10 Scan Email Press the Scan Email button to enter the scan or scan to e mail function Learning about the printer 16 Stop Cancel 10 9 8 7 6 5 Item Description 1 Me
27. Drawers MAKE SURE THE PAPER IS LOADED CORRECTLY 1 Open the paper tray 2 Check for paper jams or misfeeds 3 Make sure paper guides are aligned against the edges of the paper 4 Make sure the paper tray closes properly 5 Close the door RESET THE PRINTER Turn the printer off Wait 10 seconds Turn the printer back on Troubleshooting 212 Multipurpose feeder CHECK THE MULTIPURPOSE FEEDER Make sure the 650 sheet duo drawer multipurpose feeder is installed properly CLEAR ANY JAMS Clear any jams in the multipurpose feeder CHECK THE POWER CORD CONNECTION Make sure The power cord is plugged into the printer and a properly grounded electrical outlet Theoutlet has power CHECK THE PAPER Use recommended paper and specialty media For more information see the chapter about paper and specialty media guidelines CHECK THE PAPER GUIDES Move the guides in the tray to the correct position for the size loaded CHECK FOR SERVICE MESSAGES If a service message appears turn the printer off wait about 10 seconds and then turn the printer back on If the error recurs call for service Memory card Make sure the memory card is securely connected to the printer system board Solving paper feed problems Paper frequently jams These are possible solutions Try one or more of the following CHECK THE PAPER Use recommended paper and specialty media For more information see the chapter about paper and spe
28. E R EA RAR RREA EARR E 142 Print SQUUIN GS seicrcsstccorcccscsiussescesstisess2ceudssscstisecteccucsssctesteshcdssetanides ccesssestucesccscetdcekaeteiphecellecus casteltasssnssseteciec a a 145 Set D te and Eee 154 Understanding printer messagges 157 listof status and Simon iisss AGES anren naene aste tpfi apa na bar a vb bn Ar ARR 157 Maintaining the printer esses 172 Storing SuppllBis eoo m Rem adag caus s cud cal NEED AR ce EM 172 Checking mis Status of SIDDINBS i cdita D detis dai cid dedican dan iiec ti e ier rene db n 172 Checking the status of supplies from the printer control panel teet tttenntttnnnt 172 Checking the status of supplies from a network computer eese tense etse tttnntttnsnt 172 Ordering suppliBs codd a o Re IRA de tias RA E e ERE DN APT RD 173 Ordering toner cartridges eee tete eile EEE ne rese TUR Deva Pe ETETE 173 Ordering imaging kits Ordering a Waste toner HOt m 173 Replacing SNOT dein i pedis RU as nea ites a added isos ani pa tcd ed axis e dus DU N AER 173 Replacing the waste toner bottle sesscscsssssccsadssscconsccascsssniacveocsuisenstecsavesdansdosndeconstsosasisstncsocteenskevotustssanctetsded nobscabstslaneseiekelesecs 173 Replacing a black imaging Kit ttti teh pa ree niar nar ERAR KEENER 176 Replacing a blackand colorimaging Kit eserci
29. Emulation Settings A4 Width 198 mm 203 mm Description Sets the printer to print on A4 size paper Notes 198 mm is the factory default setting The 203 mm setting sets the width of the page to allow the printing of eighty 10 pitch characters PCL Emulation Settings Auto CR after LF On Off Specifies whether the printer automatically performs a carriage return CR after a line feed LF control command Notes e Off is the factory default setting Setting alterations are duplicated in the PPDS menu PCL Emulation Settings Auto LF after CR On Off Specifies whether the printer automatically performs a line feed LF after a carriage return CR control command Notes e Off is the factory default setting Setting alterations are duplicated in the PPDS menu Tray Renumber Assign MP Feeder Off None 0 199 Assign Tray x Off None 0 199 Assign Manual Paper Off None 0 199 Assign Man Env Off None 0 199 Configures the printer to work with printer software or programs that use different source assignments for trays drawers and feeders Notes e Off is the factory default setting None is not an available selection It is displayed only when it is selected by the PCL 5 interpreter None ignores the Select Paper Feed command 0 199 allows a custom setting to be assigned Tray Renumber View Factory Def None Displays the factory default setting assigned to each tray dr
30. Kit Life Warning 160 PCL Emul menu 150 PDF menu 150 Phone in Use 161 photos copying 70 PictBridge menu 153 PictBridge enabled printing photos 65 Picture too large 161 PostScript menu 150 Power Saver 161 adjusting 42 print job canceling from Macintosh 67 canceling from the printer control panel 67 canceling from Windows 67 print quality cleaning the scanner glass 196 replacing developer unit 189 replacing imaging kits 176 182 replacing the waste toner bottle 173 print quality test pages printing 66 print quality troubleshooting blank pages 214 characters have jagged edges 215 clipped images 215 color misregistration 224 darklines 216 gray background 216 light colored line white line or incorrectly colored line 217 poor transparency quality 223 print irregularities 218 print is too dark 220 print is too light 219 repeating defects 218 skewed print 219 solid color pages 221 toner fog or background shading 222 toner rubs off 222 toner specks 223 uneven print density 223 print troubleshooting error reading USB drive 200 incorrect margins 216 incorrect or strange characters print 202 jammed page does not reprint 214 job prints from wrong tray 202 job prints on wrong paper 202 job takes longer than expected 201 jobs do not print 201 Large jobs do not collate 202 multiple language PDFs do not print 200 paper curl 217 paper frequently jams 213 tray linking does not work 202 unexpected page breaks occur 203 prin
31. Making a fax lighter or darker 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Darkness button 4 Press the arrow buttons to make the fax lighter or darker 5 Press 6 Press to send a black only fax or J to send a color fax Sending a fax at a scheduled time 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do notload postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Fax button To appears on the first line and the time and date appear on the second line 4 Enter the fax number and then press W 5 From the Fax area press the Options button 6 Press the arrow buttons until Delayed Send appears and then press E Set Send Time appears on the first line and HH MM with a blinking cursor appears on the second line 7 Using the numeric keypad enter the time you want to send the fax After you enter the time
32. Menu Tray 1 standard tray is the factory default setting Only installed paper sources will appear as menu settings A paper source selected by a print job will override the Default Source setting for the duration of the print job If the same size and type of paper are in more than one tray and the Paper Size and Paper Type settings match the trays are automatically linked When one tray is empty the job prints using the linked tray Understanding printer menus 117 Size Type menu Menu item Tray x Size Letter Description Specifies the paper size loaded in each tray Custom Type x Notes Legal Executive e Letter is the US factory default setting A4 is the international factory Oficio Mexico default setting Folio e fthesame size and type of paper are in two trays and the Paper Size and Paper Type settings match the trays are automatically linked When one Universa tray is empty the job prints using paper from the linked tray A4 A5 JIS B5 Tray x Type Specifies the type of paper loaded in each tray Plain Paper Notes Card Stock Transparency Plain Paperis the factory default setting for Tray 1 Custom Type x is Recycled the factory default setting for all other trays Glossy e favailable auser defined name will appear instead of Custom Type x Bond Use this menu item to configure automatic tray linking Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rou
33. Missing 163 tray linking 43 tray unlinking 43 trays linking 43 unlinking 43 troubleshooting checking an unresponsive printer 200 checking an unresponsive scanner 205 contacting Customer Support 227 FAQ about color printing 224 solving basic printer problems 200 troubleshooting copy copier does not respond 203 partial document or photo copies 205 poor copy quality 204 poor scanned image quality 206 scanner unit does not close 203 troubleshooting display display is blank 200 display shows only diamonds 200 troubleshooting fax blocking junk faxes 211 caller ID is not shown 207 can receive but not send faxes 210 can send but not receive faxes 209 cannot send or receive a fax 208 received fax has poor print quality 211 Index 246 troubleshooting paper feed message remains after jam is cleared 214 troubleshooting print error reading USB drive 200 incorrect margins 216 incorrect or strange characters print 202 jammed page does not reprint 214 job prints from wrong tray 202 job prints on wrong paper 202 job takes longer than expected 201 jobs do not print 201 Large jobs do not collate 202 multiple language PDFs do not print 200 paper curl 217 paper frequently jams 213 tray linking does not work 202 unexpected page breaks occur 203 troubleshooting print quality blank pages 214 characters have jagged edges 215 clipped images 215 color misregistration 224 dark lines 216 gray background 216 light colored line
34. STRICT LIABILITY AND EVEN IF LICENSOR OR ITS SUPPLIERS AFFILIATES OR REMARKETERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM BY YOU BASED ON A THIRD PARTY CLAIM EXCEPT TO THE EXTENT THIS EXCLUSION OF DAMAGES IS DETERMINED LEGALLY INVALID THE FOREGOING LIMITATIONS APPLY EVEN IF THE ABOVE STATED REMEDIES FAIL OF THEIR ESSENTIAL PURPOSE U S A STATE LAWS This Software Limited Warranty gives you specific legal rights You may also have other rights that vary from state to state Some states do not allow limitations on how long an implied warranty lasts or the exclusion of limitation of incidental or consequential damages so the above limitations may not apply to you LICENSE GRANT Licensor grants you the following rights provided you comply with all terms and conditions of this License Agreement a Use You may Use one 1 copy of the Software Program The term Use means storing loading installing executing or displaying the Software Program If Licensor has licensed the Software Program to you for concurrent use you must limit the number of authorized users to the number specified in your agreement with Licensor You may not separate the components of the Software Program for use on more than one computer You agree that you will not Use the Software Program in whole or in part in any manner that has the effect of overriding modifying eliminating obscuring altering or de emphasizing the visual appearance
35. Scan to computer options 107 Scan to USB failed 162 scan troubleshooting cannot scan from a computer 207 partial document or photo scans 207 scan was not successful 206 scanner unit does not close 203 scanning takes too long or freezes the computer 206 scanner Automatic Document Feeder ADF 14 functions 13 scanner glass 14 Scanner ADF Cover Open 163 scanner glass cleaning 196 copying using 70 scanning to a computer 105 improving scan quality 107 scanning to a USB flash memory device 106 scanning to an FTP address creating shortcuts using the computer 104 using shortcut numbers 104 using the keypad 103 Sending pXX 163 Set Date and Tlme menu 154 setting Active NIC 127 paper size 44 papertype 44 Universal Paper Size 44 setting up the printer on a wired network Macintosh 36 on a wired network Windows 36 Settings menu 131 Setup menu 145 shipping the printer 197 shortcuts creating e mail 78 fax destination 96 97 FTP destination 104 Standard Exit Bin Full 163 standard tray loading 45 status of supplies checking 172 storing paper 54 supplies 172 supplies conserving 40 status of 172 storing 172 Supplies menu 117 supplies ordering imaging kits 173 toner cartridges 173 waste toner bottle 173 T telecommunication notices 231 233 234 toner cartridges ordering 173 replacing 187 transparencies copying to 70 loading 48 tips on using 61 Tray lt x gt Empty 163 Tray lt x gt Low 163 Tray lt x gt
36. Submit N Scan your document Scanning to a computer or USB flash memory device 105 A shortcut number was automatically assigned when you clicked Submit Remember this shortcut number and use it when you are ready to scan your documents a Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides Press the Scan Email button Press the arrow buttons until Profiles appears and then press E Press EB Enter Shortcut appears oan cO a Enter the shortcut number Press B or L3 to send the scanned image Note The scan settings determine if the image is sent in black or color Pressing the black or color button does not change these settings Return to the computer to view the file The output file is saved in the location you specified or launched in the program you specified Scanning to a USB flash memory device Note The USB port is not available on selected printer models 1 Insert a USB flash memory device into the front USB port Access USB appears Note When a USB flash memory device is inserted into the printer the printer can only scan to the USB device or print files from the USB device All other printer fu
37. URN 98 CHANGING TM Fax resolutio xs ecee rette t tesspersexeteet ters iecore tiere toss ep etie beste eR Ee velie ttu pe acu 98 Makirig a fax lighter Or darker eerte rette te tertie rentes eerte ite ntes pe eire a E EE tes rae rete 99 Sending a fax at a scheduled tiMe cecsessssesssssscssscssessssecssecssncsssssessecssnesssecsssesssscsuscssuccssscessccesucsuseessecssucssscesseessueesueessesssecssees 99 WIG lapp aridleser i RR 100 Canceling an Outgoing 8DGucudusadpadi da e ER RERER D KH UR ANH ARR DRE AR RU RR ONAIUIAR UG ETUR IR MEA UR ARE 100 Understanding fak Option S soa e hd ta ada disini nien RU RR M uni HM REQUD MUERE ERR S E 100 Original SIZE ss cesses EE 100 Moo c 100 SISEAe2pl 101 PRESO LUCA OI mE M PH 101 PA SOCCER RR IE ORE m 101 ICES y IMMISIT OUI 101 F OPE d 3X AAE E EE DUREE REP EIS OU CPI ERR HER ti RN 101 Scanning to an FTP address eeeseesseeeeeeeeeeee 103 Scanning toan FTP address RETE 103 Scanning to an FTP address using the keypad oun esssssssssssecssseecsseseessecessusecesscecssnceesunecsssseesuusceesseeseucesusessuusccsueeesuecesanees 103 Scanning to an FTP address using a shortcut number eerte teet tetto toten siisii 104 Creating an FTP shortcut using the Embedded Web Server teens 104 Scanning to a computer
38. a lighter Toner Darkness setting From the printer control panel change the setting from the Quality menu For Windows users change the setting from Print Properties For Macintosh users change the setting from the Print dialog Incorrect margins ABC DEF These are possible solutions Try one or more of the following CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded Troubleshooting 216 CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Size setting from the Paper menu 2 Before sending the job to print specify the correct size setting For Windows users specify the size from Print Properties For Macintosh users specify the size from the Page Setup dialog Light colored line white line or incorrectly colored line These are possible solutions Try one or more of the following A TONER CARTRIDGE MAY BE DEFECTIVE Replace the defective toner cartridge THE IMAGING KIT MAY BE DEFECTIVE Replace the imaging kit Note The printer has two types of imaging kits a black and color imaging kit and a black imaging kit The black and color imaging kit contains cyan magenta yellow and black The black imaging kit contains black only Paper curl These are possible solutions Try one or more of the following CHECK THE PAPER TYPE SETTING Make sure
39. amount of toner being used in each color plane Selecting positive or negative values for cyan magenta yellow and black from the Color Balance menu will slightly increase or decrease the amount of toner used for the chosen color For example if a printed page has a red tint then decreasing both magenta and yellow could potentially improve the color balance My color transparencies seem dark when they are projected Is there anything I can do to improve the color This problem most commonly occurs when projecting transparencies with reflective overhead projectors To obtain the highest projected color quality transmissive overhead projectors are recommended If a reflective projector must be used then adjusting the Toner Darkness setting to 1 2 or 3 will lighten the transparency Make sure to print on the recommended type of color transparencies What is manual color correction When manual color correction is enabled the printer employs user selected color conversion tables to process objects However Color Correction must be set to Manual or no user defined color conversion will be implemented Manual color correction settings are specific to the type of object being printed text graphics or images and how the color of the object is specified in the software program RGB or CMYK combinations Notes Manual color correction is not useful if the software program does not specify colors with RGB or CMYK combinations It is also
40. and documents that only contain text or fine line art When should I use Text Photo mode e Use Text Photo mode when scanning an original document that contains a mixture of text and graphics Text Photo mode is recommended for magazine articles business graphics and brochures When should I use Photo mode Use Photo mode when scanning photos printed on a laser printer or taken from a magazine or newspaper V Using the Scan Center software Understanding the Scan Center features The Scan Center software lets you modify scan settings and select where to send the scanned output Scan settings modified with the Scan Center software can be saved and used for other scan jobs The following features are available Scan and send images to your computer Convert scanned images to text Preview the scanned image and adjust the brightness and contrast Make larger scans without losing detail Scan two sided documents Scanning to a computer or USB flash memory device 107 Clearing jams Avoiding jams The following hints can help you avoid jams Paper tray recommendations Make sure the paper lies flat in the tray Do not remove trays while the printer is printing Do not load trays the multipurpose feeder or the envelope feeder while the printer is printing Load them prior to printing or wait for a prompt to load them Do not load too much paper Make sure the stack height does not exceed t
41. appears and then press EB Faxing 85 Connecting a telephone or answering machine to the same telephone line 1 Remove the plug from the bottom EXT port a on the back of the printer Faxing 86 NS Connecting to an adapter for your country or region The following countries or regions may require a special adapter to connect the telephone cable to the wall outlet Country region Austria New Zealand Cyprus Netherlands Denmark Norway Finland Portugal France Sweden Germany Switzerland e reland United Kingdom Italy Countries or regions except Germany For some countries or regions a telephone line adapter is included in the box Use this adapter to connect an answering machine telephone or other telecommunications equipment to the printer There is a plug installed in the bottom EXT port ii of the printer This plug is necessary for the proper functioning of the adapter L O Note Do not remove the plug if you have a serial phone system or wish to connect a phone or answering machine to the adapter If you remove it then other telecommunications devices in your home such as telephones or answering machines may not work Faxing 87 1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer 2 Connect the other end of the telephone cable to the adapter and then connect the adapter to the wall jack Not
42. be used under any circumstances that may constitute a nuisance to other Telecom customers Notices 233 Some parameters required for compliance with Telecom s telepermit requirements are dependent on the equipment associated with this device The associated equipment shall be set to operate within the following limits for compliance to Telecom s specifications There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call attempt The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between the end of one call attempt and the beginning of another Using this product in Switzerland This product requires a Swiss billing tone filter to be installed on any line which receives metering pulses in Switzerland The filter must be used as metering pulses are present on all analog telephone lines in Switzerland Utilisation de ce produit en Suisse Cet appareil n cessite l utilisation d un filtre de tonalit de facturation suisse devant tre install sur toute ligne recevant des impulsions de comptage en Suisse Ce filtre doit tre utilis pour toute installation car ces impulsions existent sur toutes les lignes t l phoniques suisses Verwendung d
43. characteristic Srecna aite eise E e ee ere dine AR EOAR EER 52 IBler Tee lej lol Nerletlue m 53 Selecting papet i aterert eerte udo br tae eerte RaR E N cess 53 Selecting preprinted forms and letterhead e etes rteesn testen ii 53 SUOMI PAP OL e 54 Supported paper sizes types and welglife uta tete tna da edt petu te lacob dde 54 Paper Sizes supported by the printet cette eter vr tiers siete R ia R eerte 54 Paper types supported by the printer toties tete te hae ete tha cielo thee deb aini 55 Paper types and weights supported by the printer eese enne nnt ttt noto nsn ttt tnotttn tto oci 56 id le ideje iejrct e 57 ii roo cL 59 Printing Ez E ere I MI QUT TTD TETTE Oniun eimai 59 Printing on specialty MEAs a addsR Rd n dL LR Cl Aa UNDAE VIR NA AR ui tm aa RUN ARE 60 Tips on using letterhead sssecsssecssseecssscssseecceesecssnecssnsesssseessusecssseccesscesusecesssesssssessusecesseesssesuneesenscessseecsenseesuneceesseesseeesaees 60 Tips on USING transparencies cce tortor bte imos Pere e c op RD A seeded eos ab a eese tau 61 Tips on sing envelopes ertet iiber eiii itk tcenasenbedacondslie died eee debe eese deside atico tp eee 61 Tips on using paper labels tette tee Ree ee Te NUES EA Pee eR debeo cete 62 Tips OM USING card StOCK osos eR eto FIER ETHER ERR Ee Ee cepe Heg ue ae ee ERE AERE EN Ge tono RENNES Eo 63 Printing
44. document into the ADF then adjust the paper guides 3 From the printer control panel press the Scan Email button Scan to E mail appears 4 Press Search appears Note If there are no entries in the address book Manual Entry appears 5 Press M to search the address book 6 Pressthe arrow buttons until the address you want appears and then press 7 Press 1 to search for another address or press 2 to end the search After you press 2 Press Start To Begin appears 8 Press E to send a black only copy or LJ to send a color copy Canceling an e mail An e mail can be canceled when the document is in the ADF or on the scanner glass To cancel an e mail 1 From the printer control panel press B Stopping appears and then Cancel Job appears 2 Press Il to cancel the job Note If you want to continue to process the job press E to continue scanning the e mail Canceling appears The printer clears all pages in the ADF and then cancels the job Once the job is canceled the copy screen appears E mailing 80 Scanner glass Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Getting the printer ready to fax The following connection methods may not be applicable in all countries or regions A CAUTION SHOCK HAZARD Do not use the fax feature during a lightning storm D
45. including support for standard features such as duplex printing and printing multiple pages on one sheet 1 From the Universal Setup menu press the arrow buttons until Portrait Widthor Portrait Height appears and then press Note Select Portrait Height to adjust the paper height setting or Paper Width to adjust the paper width setting 2 Press the arrow buttons to decrease or to increase the setting and then press EA Submitting changes appears followed by the Universal Setup menu Loading the standard 250 sheet tray The printer has one standard 250 sheet tray Tray 1 with an attached manual feeder The 250 sheet tray and the 650 sheet duo drawer support the same paper sizes and types and are loaded in the same way 1 Pull the tray out Note Do not remove trays while a job prints or while Busy appears on the display Doing so may cause a jam Loading paper and specialty media 45 2 Squeeze the length guide tab inward as shown and slide the guide to the correct position for the paper size being loaded Note Use the size indicators on the bottom of the tray to help position the guide 3 Ifthe paper is longer than letter size paper then push the green tab at the back of the tray to elongate it 4 Flex the sheets back and forth to loosen them Do not fold or crease the paper Straighten the edges on a level surface Loading paper and specialty media 46 5 Load the paper stack with the recommended print side faceu
46. instead of trying to lift the drawer and printer at the same time Note Use the handholds located on both sides of the printer to lift it off the optional drawer Warning Potential Damage Damage to the printer caused by improper moving is not covered by the printer warranty Moving the printer to another location The printer and options can be safely moved to another location by following these precautions Any cart used to move the printer must have a surface able to support the full footprint of the printer Any cart used to move the options must have a surface able to support the dimensions of the options Keep the printer in an upright position Avoid severe jarring movements Shipping the printer When shipping the printer use the original packaging or call the place of purchase for a relocation kit Maintaining the printer 197 Administrative support Restoring the factory default settings Menu settings marked with an asterisk indicate the active settings You can restore the original printer settings often referred to as the factory default settings 1 a Uu A WUN 7 Make sure the printer is on and Ready appears From the printer control panel press ES Press the arrow buttons until Settings appears and then press EB Press the arrow buttons until General Settings appears and then press vi Press the arrow buttons until Factory Defaults appears and then press EA Press the arrow buttons unt
47. is selected the page is formatted for 216 x 356 mm 8 5 x 14 in unless the size is specified by the software program Paper types supported by the printer Note Your printer model may have a 650 sheet duo drawer which consists of a 550 sheet tray and an integrated 100 sheet multipurpose feeder The 550 sheet tray is part of the 650 sheet duo drawer The integrated multipurpose feeder supports different paper sizes types and weights Paper type Paper Standard 250 sheet 550 sheet tray tray Multipurpose feeder Manual feeder Card stock Paper and specialty media guide 55 Paper type Standard 250 sheet 550 sheet tray tray Multipurpose feeder Manual feeder Transparencies v X J J Envelopes X X v v Paper labels v v v Paper types and weights supported by the printer Note Your printer model may have a 650 sheet duo drawer which consists of a 550 sheet tray and an integrated 100 sheet multipurpose feeder The 550 sheet tray is part of the 650 sheet duo drawer The integrated multipurpose feeder supports different paper sizes types and weights Paper type long 23 9 to 27 8 Ib bond long 23 9 to 27 8 Ib bond 250 sheet tray 550 sheet tray Multipurpose feeder Manual feeder Light 2 60 to 74 9 g m grain 60 to 74 9 g m grain 60 to 74 9 g m grain 60 to 74 9 g m grain long 16 to 19 9 Ib long 16 to 19 9 Ib long 16 to 19 9 Ib long 16 to 19 9 Ib
48. item Original Size Letter Legal Executive Mixed Letter Legal Folio Statement A4 A5 A6 Oficio Mexico JIS B5 4x6 3x5 ID Card Universal Custom Scan Size Business Card Description Specifies the paper size of the document that is being scanned Note Letter is the US factory default setting A4 is the international factory default setting Duplex Specifies how the text and graphics are oriented on the page Off Notes Long edge Short edge e Off is the factory default setting Long edge assumes binding along the long edge of the page left edge for portrait orientation and top edge for landscape orientation Short edge assumes binding along the short edge of the page top edge for portrait orientation and left edge for landscape orientation Mode Specifies the type of content that will be scanned to fax Text Notes Text Photo Photograph e Text is used when the document is mostly text Text Photo is the factory default setting Text Photo is used when the documents are mostly text or line art e Photograph is used when the document is a high quality photograph or inkjet print Darkness Lightens or darkens the output 4to 4 Note 0 is the factory default setting Dial Prefix lt none gt A numeric entry field is provided to enter numbers Automatic Redial 0 9 Specifies the number of times the printer tries to send the fax to a specified number Note 5 is the factory default setting
49. major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges This equipment uses CA11A telephone jacks Avis r serv aux utilisateurs du r seau t l phonique du Canada Ce produit est conforme aux sp cifications techniques d Industrie Canada Le num ro REN ringer equivalence number num ro d quivalence de sonnerie fournit une indication du nombre maximum de terminaux pouvant tre connect s l interface t l phonique En bout de ligne le nombre d appareils qui peuvent tre connect s n est pas directement limit mais la somme des REN de ces appareils ne doit pas d passer cinq Le num ro REN du modem est indiqu sur l tiquette produit situ e l arri re de l quipement Les compagnies de t l phone constatent que les surtensions lectriques en particulier celles dues la foudre entra nent d importants d g ts sur les terminaux priv s connect s des sources d alimentation CA Il s agit l d un probl me majeur d chelle nationale En cons quence il vous est recommand
50. not effective in situations in which the software program or the computer operating system controls the adjustment of colors e The color conversion tables applied to each object when Color Correction is set to Auto generate preferred colors for the majority of documents Troubleshooting 225 To manually apply a different color conversion table 1 From the Quality menu select Color Correction and then select Manual 2 From the Quality menu select Manual Color and then select the appropriate color conversion table for the affected object type Manual Color menu Object type Color conversion tables RGB Image e Vivid Produces brighter more saturated colors and may be applied RGB Text to all incoming color formats RGB Graphics e SRGB Display Produces an output that approximates the colors displayed on a computer monitor Black toner usage is optimized for printing photographs Display True Black Produces an output that approximates the colors displayed on a computer monitor Uses only black toner to create all levels of neutral gray sRGB Vivid Provides an increased color saturation for the sRGB Display color correction Black usage is optimized for printing business graphics Off No color correction is implemented CMYK Image US CMYK Applies color correction to approximate the SWOP CMYK Text Specifications for Web Offset Publishing color output CMYK Graphics Euro CMYK Applies color correct
51. or Print Center From the Printer List choose Add Click IP Type in the IP address of your printer in the Address field Click Add b For AppleTalk printing In Mac OS X version 10 5 1 au FW WN 5 From the Apple menu choose System Preferences Click Print amp Fax Click Click AppleTalk Select the printer from the list Click Add Mac OS X version 10 4 From the Finder desktop choose Go gt Applications Double click the Utilities folder Locate and double click Print Center or Printer Setup Utility From the Printer List choose Add Choose the Default Browser tab Click More Printers From the first pop up menu choose AppleTalk From the second pop up menu select Local AppleTalk zone Select the printer from the list Click Add Installing the printer on a wired network Use the following instructions to install the printer on a wired network These instructions apply to Ethernet and fiber optic network connections Before you install the printer on a wired network make sure that You have completed the initial setup of the printer The printer is connected to your network with the appropriate type of cable Additional printer setup 56 For Windows users 1 Insert the Software and Documentation CD Wait for the Welcome screen to appear If the CD does not launch after a minute then do the following a Click or click Start and then click Run b Inthe Start Search or Ru
52. or USB flash memory device 105 Scanning to COImpUter serre tnter ese reti o hne Lg REL HIA ai Taa aioa a aei iaaea Neid aa ASAKA ESNS 105 Scanning to a USB dashimemory devices enepq icircinsntteiie ciere mien eadeni ti testo tree ceu iH o aln 106 Contents 5 Understanding scan te computer Options masisisi aign i ia eia da aan a N Semen 107 Sides DU PIOX mee 107 Darkness Improving scan quality s eei en Or re N REE D GE RUE UR 107 Using the Scan Center SOTDWBIFG a aaro p n RW SER RR POR an i AN E A EATA 107 Understanding the Scan Center features cessssssscssssscssssesceseccenscecsnsccesseesssssessseesssseccesscecsnsecesseesssecesseeecsssecesneecssneessseeesaes 107 Clearing JalTis iioii esos ae rese ha uana aan cepa rece e Ex eoa psa Eras ancuE uasa ecaducdn 108 Avoiding JaN suenie roseis eii a EAEE e Da de UA eect ie abel EUR DER 108 Understanding jam numbers and Toesbloris s eiquddondedacprac ide vmi id afud iret indu 109 200 PAPO JAM e S 110 201 paper JalTi iuto eie rien preise Meses EER E A E AA EUER REX DUNS eH nee auamentedssnais 110 202 PAPO iN 111 230 papet JalTi eeocecies teorie eee pe epe vae nex age ee He dee eR ee VIUERE YARN VeL NONE HE IT 113 Preise S 113 242 and 243 PAPET Jal TIS inosdainedesdua toa qoaa EEE AANE FR touc scd d RS 113 250 PAPE iM ALD 114 Pi ere
53. paper in general based on life cycle assessments of its products To gain a better understanding of the impact of printers on the environment the company commissioned a number of life cycle assessments and found that paper was identified as the primary contributor up to 8096 of carbon emissions caused throughout the entire life of a device from design to end of life This is due to the energy intensive manufacturing processes required to make paper Thus we seek to educate customers and partners on minimizing the impact of paper Using recycled paper is one way Eliminating excessive and unnecessary paper consumption is another We are well equipped to help customers Minimizing your printer s environmental impact 39 minimize printing and copying waste In addition the company encourages purchasing paper from suppliers who demonstrate their commitment to sustainable forestry practices We do not endorse specific suppliers although a converter s product list for special applications is maintained However the following paper choice guidelines will help alleviate the environmental impact of printing 1 Minimize paper consumption 2 Be selective about the origin of wood fiber Buy from suppliers who carry certifications such as the Forestry Stewardship Council FSC or The Program for the Endorsement of Forest Certification PEFC These certifications guarantee that the paper manufacturer uses wood pulp from forestry operators that employ
54. screen pressing the Redial Pause button causes an error beep The fax buttons and USB port are not available on selected printer models Learning about the printer 18 Keypad aaa Description Enter numbers letters or symbols on the display Front USB port Lets you scan to a flash drive or print supported file types Note When a USB flash memory device is inserted into the printer the printer can only scan to the USB device or print files from the USB device All other printer functions are unavailable Shortcuts Press EN to enter the shortcut screen Hook Press uU to take the line off hook like picking up a phone receiver Press ul a second time to hang up the line Options Press the Options button to change Original Size Broadcast Delayed Send and Cancel settings Resolution Press the Resolution button to select a dpi value for the scan Note Press g or to scroll through the values and then press I to enter a value 1 The fax buttons and USB port are not available on selected printer models Learning about the printer 19 Additional printer setup Installing internal options A CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other dev
55. sending the job to print specify the correct type setting For Windows users specify the type from Print Properties For Macintosh users specify the type from the Print dialog Uneven print density ABCD ABCD ABCD Replace the black and color imaging kit Troubleshooting 223 Solving color quality problems This section helps answer some basic color related questions and describes how some of the features provided in the Quality menu can be used to solve typical color problems Color misregistration Color has shifted outside ofthe appropriate area or has been superimposed over another color area These are possible solutions Try one or more of the following A TONER CARTRIDGE MAY BE DEFECTIVE Remove and reinstall the toner cartridges CALIBRATE THE COLOR The printer will automatically calibrate the colors whenever a new imaging kit is detected If a toner cartridge is replaced a manual alignment will need to be performed 1 From the printer control panel press B 2 Fromthe Admin menu press the arrow buttons until Settings appears and then press E 3 Press the arrow buttons until Print menu appears and then press i 4 Press the arrow buttons until Quality menu appears and then press 5 Press the arrow buttons until Color Adjust appears and then press Calibrating appears FAQ about color printing What is RGB color Red green and blue light can be added together in various amounts to produce
56. setting filters print jobs using the standard protocol e The On setting processes raw binary PostScript print jobs Network Setup Lists all the network setup menus regardless of the active network of the printer Reports Menu Network Card menu TCIP Menu IPv6 Menu Wireless menu AppleTalk menu Wireless menu Note Certain options are not available on selected printer models Use the following menu items to view or configure the wireless internal print server settings Note This menu is available only for network models or printers attached to print servers when an optional wireless internal print server is installed in the printer Understanding printer menus 128 Menu item Description Mode Lets you select a mode Infrastructure Notes Ad hoc nfrastructure mode makes the printer wireless network accessible through an access point Ad hoc mode configures the printer for peer to peer wireless networking Compatibility Lets you select a setting that is compatible with your equipment 802 11n 802 11b g 802 11b g n Choose Network list of available network names Lets you select an available network for the printer to use View Signal Quality Lets you view the strength of the wireless connection view Security Mode Lets you view the security of the wireless connection USB menu Description PCL SmartSwitch Sets the printer to automatically switch to PCL emulation w
57. setup 30 For Macintosh users 1 Close all open software applications 2 Insert the Software and Documentation CD 3 From the Finder desktop double click the printer CD icon that automatically appears 4 Double click the Install icon 5 Follow the instructions on the screen Updating available options in the printer driver Once the printer software and any options are installed it may be necessary to manually add the options inthe printer driver to make them available for print jobs For Windows users 1 Click or click Start and then click Run 2 Inthe Start Search or Run box type control printers 3 Press Enter or click OK The printer folder opens Select the printer Right click the printer and then select Properties Click the Install Options tab Under Available Options add any installed hardware options on QAU A Click Apply Setting up wireless printing Information you will need to set up the printer on a wireless network Note Do not connect the installation or network cables until prompted to do so by the setup software e SSID The SSID is also referred to as the network name Wireless Mode or Network Mode The mode will be either infrastructure or ad hoc Channel for ad hoc networks The channel defaults to auto for infrastructure networks Some ad hoc networks will also require the auto setting Check with your system support person if you are not sure which channel to select Addit
58. text and graphics or pictures Photo Used when the original document is a high quality photograph or inkjet print 5 Press Bl for a black only copy or LJ for a color copy 6 If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad 7 Press to return to the Ready state Collating copies If you print multiple copies of a document then you can choose to print each copy as a set collated orto print the copies as groups of pages not collated Collated Not collated ERE By default Collate is set to On If you do not want to collate your copies then change the setting to Off To turn collation off 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button From the Copy area press the Options button Press the arrow buttons until Collate appears and then press E Press the arrow buttons until O 1 1 1 2 2 2 appears and then press E Press Bl for a black only copy or LJ for a color copy on O Ui A Uu N If you pla
59. the Paper Type setting matches the paper loaded in the tray Has THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package Store paper in its original wrapper until you use it Troubleshooting 217 Print irregularities These are possible solutions Try one or more of the following THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package Store paper in its original wrapper until you use it CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Type setting from the Paper menu 2 Before sending the job to print specify the correct type setting For Windows users specify the type from Print Properties For Macintosh users specify the type from the Print dialog CHECK THE PAPER Avoid textured paper with rough finishes THE TONER MAY BE LOW When 88 Cartridge low appears or when the print becomes faded replace the print cartridge THE FUSER MAY BE WORN OR DEFECTIVE Replace the fuser Repeating defects Troubleshooting 218 REPEATING MARKS OCCUR MULTIPLE TIMES ON A PAGE Print the Print defects guide and match the defects to the marks on one of the vertical lines Follow the instructions on the Print defects guide to determine the cause of the repeating defects Skewed print CHECK THE PAPER GUIDES Move the guides in the tray to the cor
60. the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer 1 Unpack the 650 sheet duo drawer and then remove all packing material and dust cover 2 Place the tray in the location chosen for the printer 3 Align the printer with the 650 sheet duo drawer then lower the printer into place and install the dust covers CAUTION POTENTIAL INJURY The printer weight is greater than 18 kg 40 Ib and requires two or more trained personnel to lift it safely Additional printer setup 27 Note Once the printer software and any options are installed it may be necessary to manually add the options in the printer driver to make them available for print jobs For more information see Updating available options in the printer driver on page 31 Attaching cables 1 Connect the printer to a computer or a network e Fora local connection use a USB cable e Fora network connection use an Ethernet cable Notes e For fax connections see Initial fax setup on page 82 Make sure the software is installed before turning the printer on For more information see the Setup Guide 2 Connect the power cord to the printer first and then to a wall outlet Additional printer setup 28 1 Power cord socket 2 Ethernet port 3 USB port Verif
61. the printer Color Correction setting is set to Off the color is based on the print job information and no color conversion is implemented Note The Color Samples pages are not useful if the software program does not specify colors with RGB or CMYK combinations Additionally certain situations exist in which the software program or the computer operating system adjusts the RGB or CMYK combinations specified in the program through color management The resulting printed color may not be an exact match of the Color Samples pages Troubleshooting 226 What are detailed Color Samples and how do I access them Detailed Color Samples sets are available only through the Embedded Web Server of a network printer A detailed Color Samples set contains a range of shades displayed as colored boxes that are similar to a user defined RGB or CMYK value The likeness of the colors in the set are dependent on the value entered in the RGB or CMYK Increment box To access a detailed Color Samples set from the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address ofthe printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Configuration 3 Click Color Samples 4 Click Detailed Options to narrow the set to one color range 5 When the Detailed Options page appears select a color conversion table 6 Enterthe RGB or CMYK color number
62. transparencies photo paper or thin media such as magazine clippings You can use the ADF or the scanner glass to scan documents Using the ADF The ADF can scan multiple pages including duplex two sided pages When using the ADF Note Duplex scanning is not available on selected printer models Load the document into the ADF faceup short edge first Load up to 50 sheets of plain paper into the ADF Scan sizes from 125 x 216 mm 4 9 x 8 5 in wide to 127 x 356 mm 5 x 14 in long Scan media weights from 52 to 120 g m 14 to 32 Ib e Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass Using the scanner glass The scanner glass can be used to scan or copy single pages or book pages When using the scanner glass Place a document facedown on the scanner glass in the corner with the green arrow Scan or copy documents up to 215 9 x 355 6 mm 8 5 x 14 in Copy books up to 12 7 mm 0 5 in thick Understanding the printer control panel Note Some features are not available on selected printer models Learning about the printer 14 Selections and settings Description Select a function such as Copy Scan Email or Fax Change default copy and scan settings suchas the number of copies duplex printing copy options and scaling Use the address book when scanning to e mail
63. tray to be linked e Move the paper guides to the correct positions for the paper size loaded in each tray USE THE SAME PAPER SIZE AND PAPER TYPE SETTINGS Print a menu settings page and compare the settings for each tray f necessary adjust the settings from the Paper Size Type menu Large jobs do not collate These are possible solutions Try one or more of the following Make sure COLLATE is SET TO ON From the printer control panel Finishing menu Print Properties or the Print dialog set Collate to On Note Setting Collate to Off in the software overrides the setting in the Finishing menu REDUCE THE COMPLEXITY OF THE PRINT JOB Reduce the complexity of the print job by eliminating the number and size of fonts the number and complexity of images and the number of pages in the job Troubleshooting 202 MAKE SURE THE PRINTER HAS ENOUGH MEMORY Add printer memory Unexpected page breaks occur Increase the Print Timeout value 1 From the printer control panel press EJ 2 Press the arrow buttons until Settings appears and then press EJ 3 Pressthe arrow buttons until General Settings appears and then press 4 Press the arrow buttons until Timeouts appears and then press EB 5 Press the arrow buttons until Print Timeout appears and then press EJ 6 Press the arrow buttons until the desired value appears and then press E Solving copy problems Copier does not respond These are possible solutions Try one
64. turned off by any switch or breaker The printer is not plugged into any surge protectors uninterrupted power supplies or extension cords Other electrical equipment plugged into the outlet is working Once you have checked each of these possibilities turn the printer off and then back on This often fixes the problem with the scanner Scan was not successful These are possible solutions Try one or more of the following CHECK THE CABLE CONNECTIONS Make sure the network or USB cable is securely connected to the computer and the printer AN ERROR MAY HAVE OCCURRED IN THE PROGRAM Turn off and then restart the computer Scanning takes too long or freezes the computer These are possible solutions Try one or more of the following OTHER SOFTWARE PROGRAMS MAY BE INTERFERING WITH SCANNING Close all programs not being used THE SCAN RESOLUTION MAY BE SET TOO HIGH Select a lower scan resolution Poor scanned image quality These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages THE SCANNER GLASS MAY BE DIRTY Clean the scanner glass with a clean lint free cloth dampened with water For more information see Cleaning the scanner glass on page 196 ADJUST THE SCAN RESOLUTION Increase the resolution of the scan for a higher quality output Troubleshooting 206 CHECK THE QUALITY OF THE ORIGINAL DOCUMENT Make sure the quality of the
65. when directly connected to the wall outlet Other devices such asatelephone or answering machine can be successfully attached to pass through the printer as described in the setup steps fyou want a digital connection such as ISDN DSL or ADSL a third party device such as a DSL filter is required Contact your DSL provider for a DSL filter The DSL filter removes the digital signal on the telephone line that can interfere with the ability of the printer to fax properly e You do not need to attach the printer to a computer but you do need to connect it to an analog telephone line to send and receive faxes Equipment and service options Fax connection setup Connect directly to the telephone line See Connecting to an analog telephone line on page 84 Connect to a Digital Subscriber Line DSL or ADSL service See Connecting to a DSL service on page 84 Connect to a Private Branch eXchange PBX or Integrated See Connecting to a PBX or ISDN system on page 85 Services Digital Network ISDN system Use a Distinctive Ring service See Connecting to a Distinctive Ring Service on page 85 Connect to a telephone line telephone and answering See Connecting a telephone or answering machine to the machine same telephone line on page 86 Faxing 83 Equipment and service options Fax connection setup Connect through an adapter used in your area See Connecting to an adapte
66. 0 4 Remove the right side cover Maintaining the printer 191 7 Press down on the blue levers grasp the handles on the sides and then pull the imaging kit out Warning Potential Damage Do not touch the underside of the imaging kit This could damage the imaging kit 8 Remove the used developer unit amp 9 Place the used developer in the enclosed package 10 Unpack the replacement developer unit Leave the packaging on the developer unit 11 Gently shake the developer unit side to side 12 Remove the red shipping cover from the developer unit PF Maintaining the printer 192 13 Insert the developer unit 14 Align and insert the imaging kit Maintaining the printer 193 15 Replace the waste toner bottle 16 Replace the right side cover 17 Replace the toner cartridges Maintaining the printer 194 18 Close the top door 19 Close the front door Cleaning the exterior of the printer 1 Make sure that the printer is turned off and unplugged from the wall outlet CAUTION SHOCK HAZARD To avoid the risk of electric shock when cleaning the exterior of the printer unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding 2 Remove paper from the standard exit tray 3 Dampen a clean lint free cloth with water Warning Potential Damage Do not use household cleaners or detergents as they may damage the finish of t
67. 0 940 02 170 941 01 170 941 02 171 942 01 170 942 02 171 943 01 170 943 02 171 Access USB after scan 157 Access USB now 157 Black Low 158 Busy 157 Calibrating 157 Call complete 157 Cancel not available 157 Canceling 157 Check Config ID 157 clock battery 157 Close door 158 Cyan Low 158 Defective color Cartridge 164 Dialing 158 DO NOT TOUCH 158 Fax complete 158 Fax failed 158 File corrupt 158 Flushing buffer 158 Hex Trace 158 Imaging Kit 158 176 182 Incoming call 159 Insert Tray x 159 Invalid Engine Code 159 Invalid Network Code 159 LADP connection error 159 Line busy 159 Load src with x 159 Load single sheet feeder with x 159 Magenta Low 158 Maintenance 160 Memory full cannot send faxes 160 Menus disabled 160 No analog phone line 160 No answer 160 No dial tone 160 No recognized file types 160 PC Kit Life Warning 160 Phone in Use 161 Picture too large 161 Power Saver 161 Printing error 161 Programming Code 161 Reading data 161 Reading error 161 Ready 161 Receiving pXX 162 Reload printed pages in Tray x 162 Remote Management Active 162 Remove originals from the scanner ADF 162 Remove packaging material 162 Remove paper from standard output bin 162 Replace lt color gt cartridge 162 Replace PC Kit 162 Replace Unsupported lt color gt Cartridge 164 Scan Document Too Long 162 Scan to USB failed 162 Scanner ADF Cover Open 163 Sendin
68. 24 Default Source 117 diagram of 116 Fax Settings 136 Finishing 145 Flash Drive 142 Image 153 Network 127 Paper Loading 123 Paper Size Type 118 Paper Texture 120 PCL Emul 150 PDF 150 PictBridge 153 PostScript 150 Quality 147 Reports 126 Set Date and Time 154 Index 243 Settings 131 Setup 145 Supplies 117 USB 129 Utilities 149 Wireless 128 Menus disabled 160 moving the printer 196 197 multiple pages on one sheet 75 multipurpose feeder loading 48 Network menu 127 network setup page 30 No analog phone line 160 No answer 160 No dial tone 160 No recognized file types 160 noise emission levels 229 notices 229 230 231 233 234 235 O options 650 sheet duo drawer 27 fax 100 101 flash memory card 24 internal 20 memory card 20 memory cards 20 scan to computer 107 ordering imaging kits 173 toner cartridges 173 waste toner bottle 173 P paper capacities 57 characteristics 52 letterhead 53 preprinted forms 53 recycled 39 selecting 53 selecting weight 122 setting size 44 setting type 44 storing 54 unacceptable 39 53 Universal Paper Size 125 Universal size setting 44 paper feed troubleshooting message remains after jam is cleared 214 paper jams avoiding 108 Paper Loading menu 123 Paper Size Type menu 118 paper sizes supported by the printer 54 Paper Texture menu 120 paper types supported by printer 55 where to load 55 paper types and weights supported by the printer 56 PC
69. 4 Replace the waste toner bottle 15 Replace the right side cover 16 Replace the toner cartridges Maintaining the printer 186 17 Close the top door 18 Close the front door Replacing a toner cartridge Replace the specified toner cartridge yellow cyan magenta or black when 88 Replace lt color gt Cartridge appears The printer will not continue printing until the specified cartridge is replaced 1 Make sure the printer ison and Ready or 88 Replace lt color gt Cartridge appears 2 Unpack the new cartridge and set it near the printer Maintaining the printer 187 3 Open the top door 4 Remove the toner cartridge by lifting the handle and then gently pulling away from the imaging kit Maintaining the printer 188 5 Align the new toner cartridge and then press down until it is all the way into the slot 6 Close the top door Replacing a developer unit Replace a developer unit when a print quality defect occurs or when damage occurs to the printer 1 Grasp the front door at the side handholds and then pull it toward you to open it A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Maintaining the printer 189 2 Open the top door 3 Remove the toner cartridges by lifting the handles and then gently pulling away from the imaging kit Maintaining the printer 19
70. 43 02 171 A Access USB after scan 157 Access USB now 157 Active NIC menu 127 address book e mail setting up 78 address book fax using 98 ADF copying using 69 attaching cables 28 battery clock 157 Black Low 158 Busy 157 buttons printer control panel 14 C cables Ethernet 28 USB 28 Calibrating 157 Call complete 157 calling Customer Support 227 Cancel not available 157 Canceling 157 canceling a job from Macintosh 67 from the printer control panel 67 Index 241 from Windows 67 card stock loading 48 tips on using 63 Check Config ID 157 checking an unresponsive printer 200 checking an unresponsive scanner 205 cleaning exterior of the printer 195 scanner glass 196 clock battery 157 Close door 158 collating copies 74 configuration information wireless network 31 configurations printer 13 connecting the printer to computer modem 92 conservation settings Eco Mode 41 Quiet Mode 41 conserving supplies 40 contacting Customer Support 227 control panel printer 14 copy quality adjusting 74 improving 76 Copy Settings menu 134 copy troubleshooting copier does not respond 203 partial document or photo copies 205 poor copy quality 204 poor scanned image quality 206 scanner unit does not close 203 copying adjusting quality 74 canceling a copy job 76 collating copies 74 enlarging 73 from one size to another 71 improving copy quality 76 making a copy lighter or darker 73 multiple pages on one sheet 75
71. 7 Enteran Increment value from 1 255 Note The closer the value is to 1 the narrower the color sample range will appear 8 Click Print to print the detailed Color Samples set Embedded Web Server does not open These are possible solutions Try one or more of the following CHECK THE NETWORK CONNECTIONS Make sure the printer and computer are turned on and connected to the same network CHECK THE NETWORK SETTINGS Depending on the network settings you may need to type https instead of http before the printer IP address to access the Embedded Web Server For more information see your system administrator Contacting Customer Support When you call Customer Support describe the problem you are experiencing the message on the display and the troubleshooting steps you have already taken to find a solution You need to know your printer model type and serial number For more information see the label on the inside top front cover of the printer The serial number is also listed on the menu settings page For customer support contact the place where you purchased your printer Troubleshooting 227 Notices Product information Product name Color Laser Printer Machine type 7525 Model s d Color MF920 d Color MF923 Edition notice August 2010 The following paragraph does not apply to any country where such provisions are inconsistent with local law THIS PUBLICATION IS PROVIDED AS IS WITHOUT WAR
72. 7 Ib Tag 120 g m 74 Ib Cover 135 g m 50 Ib Paper types must be set to match the supporting paper weights gt The pressure sensitive area must enter the printer first 6 100 percent cotton content maximum weight is 90 g m 24 Ib bond The duplex supports paper weights between 60 105 g m 16 28 Ib grain long bond The duplex does not support card stock transparencies envelopes or labels 3 For 60 to 176 g m 16 to 47 Ib bond paper we recommend grain long fibers 7 105 g m 28 Ib bond envelopes are limited to 25 percent cotton content Paper and specialty media guide 56 Paper type Card stock maximum grain short 250 sheet tray 550 sheet tray Index Bristol 163 g m 90 Ib Tag 163 g m 100 Ib Cover 176 g m 65 Ib Index Bristol 163 g m 90 Ib Tag 163 g m 100 Ib Cover 176 g m 65 Ib Index Bristol 163 g m 90 Ib Tag 163 g m 100 Ib Cover 176 g m 65 Ib Multipurpose feeder Manual feeder Index Bristol 163 g m 90 Ib Tag 163 g m 100 Ib Cover 176 g m 65 Ib Transparencies 170 180 g m 45 to 48 Ib N A 170 180 g m 45 to 48 Ib 170 180 g m 45 to 48 Ib Labels maximum Paper 131 g m 35 Ib bond Paper 131 g m 35 Ib bond Paper 131 g m 35 Ib bond Paper 131 g m 35 Ib bond Envelopes X X 60 to 105 g m 16 to 28 Ib bond
73. G THIS PRODUCT FOR USE BY OTHER PARTIES YOU AGREE TO INFORM THE USERS THAT USE OF THE PRODUCT INDICATES ACCEPTANCE OF THESE TERMS SOFTWARE LICENSE AGREEMENT This License Agreement Software License Agreement is a legal agreement between you either an individual or a single entity and the developer of the printing device you purchased Licensor that to the extent your printing product or Software Program is not otherwise subject to a written software license agreement between you and Licensor or its suppliers governs your use of any Software Program installed on or provided by Licensor for use in connection with your printing product The term Software Program includes machine readable instructions audio visual content such as images and recordings and associated media printed materials and electronic documentation whether incorporated into distributed with or for use with your printing product 1 STATEMENT OF SOFTWARE LIMITED WARRANTY Licensor warrants that the media e g diskette or compact disk on which the Software Program if any is furnished is free from defects in materials and workmanship under normal use during the warranty period The warranty period is ninety 90 days and commences on the date the Software Program is delivered to the original end user This limited warranty applies only to Software Program media purchased new from Licensor or an Authorized Licensor Reseller or Distributor Licensor will rep
74. Government to use the Software Program is as set forth in this Agreement and as restricted in DFARS 252 227 7014 and in similar FAR provisions or any equivalent agency regulation or contract clause CONSENT TO USE OF DATA You agree that Licensor its affiliates and agents may collect and use information you provide in relation to support services performed with respect to the Software Program and requested by you Licensor agrees not to use this information in a form that personally identifies you except to the extent necessary to provide such services EXPORT RESTRICTIONS You may not a acquire ship transfer or reexport directly or indirectly the Software Program or any direct product therefrom in violation of any applicable export laws or b permit the Software Program to be used for any purpose prohibited by such export laws including without limitation nuclear chemical or biological weapons proliferation AGREEMENT TO CONTRACT ELECTRONICALLY You and Licensor agree to form this License Agreement electronically This means that when you click the Agree or Yes button on this page or use this product you Notices 239 18 19 acknowledge your agreement to these License Agreement terms and conditions and that you are doing so with the intent to sign a contract with Licensor CAPACITY AND AUTHORITY TO CONTRACT You represent that you are of the legal age of majority in the place you sign this License Agreement and if a
75. L then connect to a DSL filter or router that will support analog use For more information contact your DSL provider e f you are using a PBX telephone service then make sure you are connecting to an analog connection on the PBX If none exists consider installing an analog telephone line for the fax machine Troubleshooting 208 CHECK FOR A DIAL TONE e Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly e fthetelephone line is being used by another device then wait until the other device is finished before sending a fax f you are using the On Hook Dial feature then turn up the volume to verify a dial tone TEMPORARILY DISCONNECT OTHER EQUIPMENT To ensure the printer is working correctly connect it directly to the telephone line Disconnect any answering machines computers with modems or telephone line splitters CHECK FOR JAMS Clear any jams and then make sure that Ready appears TEMPORARILY DISABLE CALL WAITING Call Waiting can disrupt fax transmissions Disable this feature before sending or receiving a fax Call your telephone company to obtain the keypad sequence for temporarily disabling Call Waiting Voice MaiL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION Voice Mail offered through your local telephone company may disrupt fax transmissions To enable both Voice Mail and the printer to answer calls you may want to consider adding a
76. Limits Section 2 Limits for harmonic current emissions equipment input current lt 16 A per phase EN 61000 3 3 1995 A1 2001 A2 2005 Electromagnetic Compatibility EMC Part 3 Limits Section 3 Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current up to and including 16A EN 55024 1998 A1 2001 A2 2003 Electromagnetic Compatibility Information technology equipment Immunity characteristics Limits and methods of measurement EN 60950 1 2001 A11 2004 Safety of Information Technology Equipment including electrical business equipment EN 60825 1 1994 A1 2002 A2 2001 Radiation Safety of laser products equipment classification requirements and user s guide ES 203 021 2 V 2 1 2 ES 203 021 3 V 2 1 2 Referred Voluntary Requirements EN 62301 2005 Household electrical appliances Measurement of standby power La gorformit ai suddetti requisiti essenziali viene attestata mediante l apposizione della Marcatura CE sul otto ompiadot with the above mentioned essential requirements is shown by affixing the CE marking on the product Ivrea 20 Maggio 2010 n Ivrea 20 May 2010 Walter Fontani Quality V P Olivetti S p A Note 1 La Marcatura CE stata apposta nel 2010 Notes 1 CE Marking has been affixed in 2010 2 Il Sistema della Qualit conforme alle norme serie UNI EN ISO 9000 2 The Quality System is in compliance with the
77. Make sure the terminal adapter is set to the correct switch type for your region Depending on the ISDN port assignment you may have to connect to a specific port When using a PBX make sure the call waiting tone is off When using a PBX system dial the outside line prefix before dialing the fax number For more information on using the fax with a PBX system see the documentation that came with your PBX system Connecting to a Distinctive Ring Service A distinctive ring service may be available from your telephone service provider This service allows you to have multiple phone numbers on one telephone line with each phone number having a different ring pattern This may be useful for distinguishing between fax and voice calls If you subscribe to a distinctive ring service follow these steps to connect the equipment 1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer 2 Connect the other end of the telephone cable to an active analog telephone wall jack 3 Change the distinctive ring setting to match the setting you want the printer to answer a b c d e From the printer control panel press E Press the arrow buttons until Settings appears and then press EA Press the arrow buttons until Fax Settings appears and then press EJ Press the arrow buttons until Distinctive Rings appears and then press EJ Press the arrow buttons until the desired ring tone
78. Mo Had a Clu uM Hep C us Sica re cud scit dvi usta tpa E pA GRAY eolduiceuruenmeet t FAQ about color printing SG Eee tele tertasieet tu se ete SUR embeds E pest Deleted Embedded Web Server does NOt ODE ecrit torti setae nU Lenetci d pnr cue pecie CA edge Dat as Rd Dad Checkthe network connections secsecescecesecassacasccssszarsadencczencceniesscccelbosevadieadiensespeedebaxeonuaisadecnsvabedesesuebaionsadnecdusadensseniaauseden ess ct Check the network settihigs eie iet tec e e tete tue store a etes eseeep tice eerte sepu rte ena ees oves edes Contacting Customer SUP OLET ectetuer e eene ER TANE aS NOCES Losses eH HI M d 228 Product UFODTESNDIIG occae oir ettenia tree ho esp dt en ds td uie dh cured Oi dd ccn E AES 228 fe TACTO IIIS 197 MENDES E 228 xo ideeller 230 Contents 9 Safety information Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible Do not place or use this product near water or wet locations A CAUTION POTENTIAL INJURY This product uses a laser Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure This product uses a printing process that heats the print media and the heat may cause the media to release emissions You must understand the section in your operating instructions that dis
79. O HIGH HUMIDITY Load paper from a fresh package Store paper in its original wrapper until you use it CHECK THE PAPER Avoid textured paper with rough finishes CHECK THE PAPER TYPE SETTING Make sure the Paper Type setting matches the paper loaded in the tray Make sure Coton SAVER IS SET TO OFF Color Saver may be set to On A TONER CARTRIDGE MAY BE LOW When 88 color Cartridge Low appears order a new cartridge A TONER CARTRIDGE MAY BE DEFECTIVE Replace the toner cartridge THE IMAGING KIT MAY BE WORN OR DEFECTIVE Replace the imaging kit Note The printer has two types of imaging kits a black and color imaging kit and a black imaging kit The black and color imaging kit contains cyan magenta yellow and black The black imaging kit contains black only Print is too dark ABC DEF Troubleshooting 220 These are possible solutions Try one or more of the following CALIBRATE THE COLOR The printer automatically calibrates the colors whenever a new imaging kit is detected If a cartridge is replaced then you can calibrate the colors manually 1 2 3 4 5 From the printer control panel press Ei From the Admin menu press the arrow buttons until Settings appears and then press E Press the arrow buttons until Print menu appears and then press E Press the arrow buttons until Quality menu appears and then press Press the arrow buttons until Color Adjust appears and then press Calib
80. RANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense Licensing notices The following documents can be viewed from the installation software CD CD LEGAL FW_License pdf mDNS tar gz Expat txt Inst_lib txt Instgui txt Instgui zip Notices 228 Noise emission levels The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296 Note Some modes may not apply to your product 1 meter average sound pressure dBA Printing 48 dBA Ready 32 dBA Battery notice This product contains Perchlorate material Special handling may apply For more information go to http www dtsc ca gov hazardouswaste perchlorate Static sensitivity notice Thi
81. Ready appears 2 From the printer control panel press B 3 Press the arrow buttons until Paper Menu appears and then press EJ 4 Press the arrow buttons until Size Type appears and then press EJ 5 Press the arrow buttons and then press J to select the tray The Paper Size menu appears 6 Press the arrow buttons until the Paper Type menu appears Loading paper and specialty media 45 7 Press RZ 8 Press the arrow buttons until Custom Type lt x gt or another custom name appears and then press Submitting changes appears followed by Paper Menu 9 Press SJ and then press E to return to the Ready state Setting the Paper Size and Paper Type Note Trays with matching Paper Size and Paper Type settings are automatically linked by the printer When a linked tray runs out of paper the printer draws from another tray To change the Paper Size and Paper Type settings 1 Make sure the printer is on and Ready appears From the printer control panel press E Press the arrow buttons until Paper Menu appears and then press EJ Press the arrow buttons until Size Type appears and then press EJ Press the arrow buttons until the correct tray appears and then press EA Press M when Size appears nN OQ Uu BF WN Press the arrow buttons until the correct size appears and then press E Submitting changes appears followed by Size oo Press the arrow buttons until Type appears and then press EA 9 Press the arrow butto
82. TY according to ISO IEC 17050 OLIVETTI S p A Via Jervis 77 IVREA TO ITALY Dichiara sotto la sua responsabilita che i prodotti Declares under its sole responsibility that the producst Categoria generale Apparecchiature per la Tecnologia dell Informazione Equipment category Information Technology Equipment Tipo di apparecchiatura Stampante Laser a Colori Multifunzionale Product type Multi function Color Laser Printer Nome di modello d Color MF920 MF923 Model designation sono CONFORMI alla Direttiva 1999 5 CE del 9 marzo 1999 are in compliance with directive 99 5 EC dated 9 march 1999 e soddisfano i requisiti essenziali di Compatibilit Elettromagnetica e di Sicurezza previsti dalle Direttive me ulfill the essential requirements of Electromagnetic Compatibility and of Electrical Safety as prescribed by the Directives 2009 125 del 21 Ottobre 2009 ErP 2009 125 dated 21th October 2009 2004 108 CE del 15 Dicembre 2004 EMC 2004 108 EC dated 15th December 2004 2006 95 CE del 12 Dicembre 2006 LVD 2006 95 EC dated 12th December 2006 in quanto progettati e costruiti in conformita alle seguenti Norme Armonizzate since designed and manufactured in compliance with the following European Harmonized Standards EN 55022 2006 Limits and methods of measurements of radio interference characteristics of Information Technology Equipment Class B EN 61000 3 2 2006 Electromagnetic Compatibility EMC Part 3
83. Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges See your user documentation in order to program this information into your fax machine Notices 232 Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN isan indication of the maximum number of terminals allowed to be connected to a telephone interface The terminus of aninterface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The modem REN is located on the rear of the equipment on the product labeling Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a
84. UNI EN ISO 9000 series of Standards Olivetti S p A Via Jervis 77 10015 Ivrea To Italy Tel 39 0125 5200 Cap Soc 83 500 000 R E A 547040 Cod Fisc P IVA e iscriz al Reg Imp Di Torino 02298700010 Societ con unico azionista Gruppo Telecom italia Direzione e coordinamento di Telecom Italia S p A FN Ti F7 KSN 084 FTN T8 T8 ALANNA TS T8 P1 NINN PTS PTS PUITS PTS HEIN P778 QT PTS PTS ANN TS PT8
85. Waste Toner Bottle Settings General Settings Copy Settings Fax Settings Flash Drive Menu Print Settings Set Date Time Paper Menu Default Source Size Type Paper Texture Paper Weight Paper Loading Custom Type Custom Scan Sizes Universal Setup Reports Menu Settings Page Device Statistics Network Setup Page Wireless Setup Page Shortcut List Fax Job Log Fax Call Log Copy Shortcuts E mail Shortcuts Fax Shortcuts Profiles List Print Fonts Print Directory Print Defects Asset Report Understanding printer menus 116 Network Ports Active NIC Network Menu Wireless Menu USB Menu Supplies menu Description Cyan Magenta Yellow or Black Toner Cartridges Shows the status of the toner cartridges Early Warning Note 88 Replace lt color gt Cartridge indicates Low the cartridge is nearly empty and print quality problems Invalid may result Replace Missing or Defective OK Unsupported Imaging Kit Shows the status of the imaging kit OK Replace Black Imaging Kit Replace Black and Color Imaging Kit Waste Toner Box Shows the status of the waste toner bottle Near Full Replace Missing OK Paper menu Default Source menu Description Default Source Sets a default paper source for all print jobs Tray lt x gt MP Feeder Manual Paper Manual Env Notes The 650 sheet duo drawer must be installed in order for MP Feeder to appear as a menu setting in the Paper
86. When you press the button again one of the letters assigned to that button appears b Press the right arrow button to move to the next space or wait a few seconds and the cursor will move to the next space Once the fax name is entered press I Save as Shortcut appears d Enter the shortcut number and then press i Faxing 97 Using shortcuts and the address book Using fax destination shortcuts Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine You can assign shortcut numbers when creating permanent fax destinations Permanent fax destinations or speed dial numbers are created in the Manage Destinations link located under Settings on the Embedded Web Server A shortcut number 1 99999 can contain a single recipient or multiple recipients By creating a group fax destination with a shortcut number you can quickly and easily fax broadcast information to an entire group 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not place postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 Press E Enter Shortcut appears 4 Enter the shortcut number 5 Press Bij to send a black only fax or E to send a color fax Using the address book Note If th
87. a large range of colors observed in nature For example red and green can be combined to create yellow Televisions and computer monitors create colors in this manner RGB color is a method of describing colors by indicating the amount of red green or blue needed to produce a certain color What is CMYK color Cyan magenta yellow and black inks or toners can be printed in various amounts to produce a large range of colors observed in nature For example cyan and yellow can be combined to create green Printing presses inkjet printers and color laser printers create colors in this manner CMYK color is a method of describing colors by indicating the amount of cyan magenta yellow and black needed to reproduce a particular color Troubleshooting 224 How is color specified in a document to be printed Software programs typically specify document color using RGB or CMYK color combinations Additionally they allow users to modify the color of each object in a document For more information see the software program Help topics How does the printer know what color to print When a user prints a document information describing the type and color of each object is sent to the printer The color information is passed through color conversion tables that translate the color into the appropriate amounts of cyan magenta yellow and black toner needed to produce the desired color The object information determines the application of color c
88. abel adhesives face sheet printable stock and topcoats can withstand up to 25 psi 172 kPa pressure without delaminating oozing around the edges or releasing hazardous fumes Do not use labels with slick backing material Use full label sheets Partial sheets may cause labels to peel off during printing resulting in a jam Partial sheets also contaminate the printer and the cartridge with adhesive and could void the printer and cartridge warranties Do not use labels with exposed adhesive Do not print within 1 mm 0 04 in of the edge of the label of the perforations or between die cuts of the label Be sure adhesive backing does not reach to the sheet edge Zone coating of the adhesive at least 1 mm 0 04 in away from edges is recommended Adhesive material contaminates the printer and could void the warranty Printing 62 e f zone coating of the adhesive is not possible remove a 1 6 mm 0 06 in strip on the leading and driver edge and use anon oozing adhesive Portrait orientation works best especially when printing bar codes Tips on using card stock Card stockis heavy single ply specialty media Many ofits variable characteristics such as moisture content thickness and texture can significantly impact print quality Print samples on the card stock being considered for use before buying large quantities When printing on card stock From MarkVision Professional the printer software or the printer control p
89. accept any interference including interference that may cause undesired operation of the device This device has been designed to operate only with the antenna provided Use of any other antenna is strictly prohibited per regulations of Industry Canada To prevent radio interference to the licensed service this device is intended to be operated indoors and away from windows to provide maximum shielding Equipment or its transmit antenna that is installed outdoors is subject to licensing The installer of this radio equipment must ensure that the antenna is located or pointed such that it does not emit RF fields in excess of Health Canada limits for the general population consult Safety Code 6 obtainable from Health Canada s Web site www hc sc gc ca rpb The term IC before the certification registration number only signifies that the Industry Canada technical specifications were met Industry Canada Canada Cet appareil est conforme la norme RSS 210 d Industry Canada Son fonctionnement est soumis aux deux conditions suivantes 1 cet appareil ne doit pas provoquer d interf rences et 2 il doit accepter toute interf rence recue y compris celles risquant d alt rer son fonctionnement Cet appareil a t concu pour fonctionner uniquement avec l antenne fournie L utilisation de toute autre antenne est strictement interdite par la r glementation d Industry Canada En application des r glementations d Industry Canada l ut
90. aced when 82 Replace Waste Toner appears To order a waste toner bottle contact the place where you purchased the printer Replacing supplies Replacing the waste toner bottle Replace the waste toner bottle when 82 Replace waste toner appears The printer will not continue printing until the waste toner bottle is replaced 1 Unpack the replacement waste toner bottle 2 Grasp the front door at the side handholds and then pull it toward you N CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Maintaining the printer 173 3 Open the top door 4 Remove the right side cover Maintaining the printer 174 5 Press the green levers on each side of the waste toner bottle and then remove it 6 Place the waste toner bottle in the enclosed packaging 7 Insert the new waste toner bottle 8 Replace the right side cover Maintaining the printer 175 9 Close the top door 10 Close the front door Replacing a black imaging kit Replace the black imaging kit when Imaging Kit appears 1 Grasp the front door at the side handholds and then pull it toward you A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Maintaining the printer 176 2 Open the top door 3 Remove the toner cartridges by
91. ack and color imaging kit Replace the black and color imaging kit when Imaging Kit appears 1 Grasp the front door at the side handholds and then pull it toward you to open it A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Maintaining the printer 182 2 Open the top door 3 Remove the toner cartridges by lifting the handles and then gently pulling away from the imaging kit 4 Remove the right side cover Maintaining the printer 183 5 Press the green levers on each side of the waste toner bottle and remove it 6 Lift the blue levers on the imaging kit and then pull it toward you 7 Press down on the blue levers grasp the green handles on the sides and then pull the imaging kit out Warning Potential Damage Do not touch the underside of the imaging kit This could damage the imaging kit 8 Unpack the replacement black and color imaging kit Leave the packaging on the developer units Maintaining the printer 184 9 Gently shake the yellow cyan magenta and black developer units side to side 10 Remove the packaging from the yellow cyan magenta and black developer units 11 Insert the yellow cyan magenta and black developer units 12 Place the used black and color imaging kit in the enclosed package 13 Align and insert the imaging kit Maintaining the printer 185 1
92. aging kit and a black imaging kit The black and color imaging kit contains cyan magenta yellow and black The black imaging kit contains black only IS THERE TONER IN THE PAPER PATH Contact Customer Support Toner rubs off ABC DEF These are possible solutions Try one or more of the following CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Type setting from the Paper menu 2 Before sending the job to print specify the correct type setting For Windows users specify the type from Print Properties For Macintosh users specify the type from the Print dialog CHECK THE PAPER TEXTURE SETTING From the printer control panel Paper menu make sure the Paper Texture setting matches the paper loaded in the tray Troubleshooting 222 Toner specks ABC DEF These are possible solutions Try one or more of the following THE PRINT CARTRIDGE MAY BE DEFECTIVE Replace the print cartridge THERE IS TONER IN THE PAPER PATH Contact Customer Support Transparency print quality is poor Try one or more of the following CHECK THE TRANSPARENCIES Use only transparencies recommended by the printer manufacturer CHECK THE PAPER TYPE SETTING Make sure the paper type setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Type setting from the Paper menu 2 Before
93. al feeder out 2 Remove the jam Note Make sure all paper fragments are removed 3 Insertthe tray 4 Press EJ 201 paper jam 1 Grasp the front door at the side handholds and then pull it toward you to open it A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Clearing jams 110 2 Remove the jammed paper Notes Make sure all paper fragments are removed e There may be a second sheet jammed if 200 xx Paper Jamand 202 xx Paper Jam appear 3 Close the front door 4 Press M 202 paper jam 1 Grasp the front door at the side handholds and then pull it toward you to open it N CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Clearing jams 111 2 Grasp the green lever and then pull the fuser cover toward you 3 Hold the fuser cover down and then remove the jammed paper The fuser cover closes when released Note Make sure all paper fragments are removed 4 Close the front door 5 Press A Clearing jams 112 230 paper jam 1 Grasp the front door at the side handholds and then pull it toward you to open it 2 Remove the jam 3 Press EA 235 paper jam This jam occurs when the paper is too short for the duplex unit 1 Grasp the front door at the side handholds and then p
94. all settings associated with Eco Mode This setting supports the performance specifications for your printer To select an Eco Mode setting 1 From the printer control panel press B 2 Press the arrow buttons until Settings appears and then press E 3 Press the arrow buttons until General Settings appears and then press ii 4 Press the arrow buttons until Eco Mode appears and then press E 5 Select the setting you want and then press Submitting changes appears Reducing printer noise Use Quiet Mode to reduce the printer noise Note See the table for the multiple settings that change when you select a Quiet Mode setting Minimizing your printer s environmental impact 41 Choose Reduce printer noise You may notice a reduction in processing speed Printer engine motors do not start until a job is ready to print You may notice a short delay before the first page is printed e Fans run at a reduced speed or are turned off e f your printer has faxing capability fax sounds are reduced or disabled including those made by the fax speaker and ringer Off Use factory default settings This setting supports the performance specifications for your printer To select a Quiet Mode setting 1 2 3 4 5 From the printer control panel press B Press the arrow buttons until Settings appears and then press E Press the arrow buttons until General Settings appears and then pr
95. am message remains after jam is cleared essent nnne ttennn tonno tttnna tont itton nos Page that jammed does not reprint after you clear the jam etes tteenttennnttennttennns Solving prit quality DEEOD GRIS siena d es ta ec ER intesa teri Era te celp heo tpe ER Eu RO eR pap Blink page S areren SS SS R Characters have jagged or uneven edges eee eteettteeenttennntttsn notti otto anai Tee reine b NdHrcce c eic Merten Contents 8 IMEOFFECE MAL GINS pem m Light colored line white line or incorrectly colored line PEJerigdejec e Print irregularities Repeating defects Skewed PMi enteira iyii Print is too light Print is too dark Solid CONG FAG ES snae EEA ea Ei E N AO RATER Toner fog or background shading appears on the page Tone MOSON Mt Toner SPOCK sonarson e anA R EERE E E A AEA ARAN Transparency print quality is POOP ssssssscsssssecsnsccssseessseecessesessteccesseecsssccesusecssuseesusecssuscessucessnscesuseesuuscesseeecseseescnseesuneeses BS T degeldioume arie Solvina color quati problems senecs Cni
96. and then exiting the menus causes the printer to restart The menu selection is updated Mac Binary PS On Off Auto Sets the printer to process Macintosh binary PostScript print jobs Notes Auto is the factory default setting The Off setting filters print jobs using the standard protocol The On setting processes raw binary PostScript print jobs ENA Address Sets the network address information for an external print server that is attached to the printer using a USB cable Note This menu item is available only ifthe printer is attached to an external printer server through the USB port ENA Netmask Sets the netmask information for an external print server that is attached to the printer using a USB cable Note This menu item is available only if the printer is attached to an external print server through the USB port ENA Gateway Sets the gateway information for an external print server that is attached to the printer using a USB cable Note This menu item is available only if the printer is attached to an external print server through the USB port Understanding printer menus 130 Settings menu General Settings menu Menu item Description Display Language Sets the language of the text appearing on the display English Note All languages may not be available for all printers Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polsk
97. anel 1 Setthe Paper Type to Card Stock 2 Setthe Paper Weight to Card Stock Weight 3 Setthe Card Stock Weight to Normal or Heavy Be aware that preprinting perforation and creasing may significantly affect the print quality and cause jams or other paper handling problems Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 200 C 392 F without releasing hazardous emissions Do not use preprinted card stock manufactured with chemicals that may contaminate the printer Preprinting introduces semi liquid and volatile components into the printer Use grain short card stock when possible Printing 63 Printing from a flash drive A USB port is located on the printer control panel Insert a flash drive to print supported file types Notes e When a USB flash drive is inserted into the printer the printer can only scan to the flash drive or print files from the flash drive All other printer functions are unavailable Before printing an encrypted pdf file enter the file password from the printer control panel You cannot print files for which you do not have printing permissions To print from a flash drive 1 Make sure the printer is on and Ready or Busy appears 2 Inserta flash drive into the USB port Notes e If you insert the flash drive when the printer requires attention such as when a jam has occurred the printer ignores the flash drive f you insert the f
98. as d UM rad pna HOUR UR einai bun Ep bo HL Aven OPERE 29 Printing MENU settings pages nico criterio eot iore bise trot sbsenseuusetsa rasa a Gea edebat tu eaaet buena be Cao ardens 30 Printing a network setup page eere tremite tte estere ide ERREA 30 Setting Up tie Printer SOMWale ease ipio cna Ene Ott dip AG 30 Installing printer sOftWale s ot rente riter nete srtes estetico e rese Dite tu eausa e EUR EE ue Deer tette Petite eee 30 Updating available options in the printer river csessssessssnssecssescesseecsssecesseeccesseccsueccesusecsuscssusessseecssnceesuecssuseesueeessnees 31 Setting ap wireless PrihtiN isi sas nadie borne cei runi Stm EE Dr DER 31 Information you will need to set up the printer on a wireless network esee ettet 31 Installing the printer on a wireless network Windows sssssscssscsssesssecssscsssssessecssncssuecesscessnccsnscesscesecseecssncseneeeseessueeses 32 Installing the printer on a wireless network Macintosh eese tentent tentent tente nosttnsttsnt tonos 34 Installing the printer on a wired network eee encres tteeee ttes ntesnn ne attt iania 36 Minimizing your printer s environmental impact 39 Saving paper and COBIBE an ettet bestiae imis estie bsec ARE EDD TE c MID cee 39 Using recycled paper and other office papers csssssscscsssscenscecsssccesseecsssecesseeccsseceesscecsssccesssecssnseeseeecessecesunecseueesseessnees 39 Con
99. ation and table list the paper jams that can occur and the location of each jam Open doors and covers and remove trays to access jam locations 1 200 Standard 250 sheet tray and manual feeder Tray 1 2 201 Under the fuser 3 202 In the fuser 4 230 In the duplex 5 235 In the duplex Note This jam number indicates that the paper being used for a duplex print job is not supported 1 Open the front door Inspect the area behind the front door and then remove any jams 2 Open the fuser cover Inspect the area under the cover and then remove any jams 3 Close the front door 4 Pull Tray 1 out Inspect the tray area and then remove any jams 5 Verify that the paper is loaded correctly 6 Reinsert Tray 1 6 242 and 243 550 sheet tray Note The 550 sheet tray is a part of the optional 650 sheet duo drawer 1 Pull the 550 sheet tray out and then remove any jams 2 Reinsert the tray 7 250 In the multipurpose feeder 1 Pressthe release latch to the left to release the multipurpose feeder 2 Inspectthe multipurpose feeder and then remove any jams 3 Close the multipurpose feeder Note You may need to open the 650 sheet duo tray to remove jammed pages behind the multipurpose feeder 8 290 ADF Clearing jams 109 Open the ADF cover and then remove the jam 200 paper jam 1 Grasp the handle and pull the standard 250 sheet tray Tray 1 and manu
100. awer or feeder Tray Renumber Restore Defaults Yes No Returns all tray drawer and feeder assignments to the factory default settings Understanding printer menus 152 image menu DI e dfe Auto Fit Selects the optimal paper size scaling and orientation On Notes Off Onisthe factory default setting The On setting overrides scaling and orientation settings for some images Invert Inverts bi tonal monochrome images On Notes Off Offisthe factory default setting The font size can be increased in 1 point increments This setting does not apply to GIF or JPEG images Scaling Scales the image to fit the selected paper size Anchor Top Left Note Best Fit is the factory default setting Best Fit Anchor Center Fit Height Width Fit Height Fit Width Orientation Sets the image orientation Portrait Note Portrait is the factory default setting Landscape Rev Portrait Rev Landscape PictBridge menu Photo Size Auto L 2L Hagaki Postcard Card Size 100x150 mm 4x6in 8x 10in Letter A4 A5 JIS B5 Description Controls the printed size of each photo printed from a PictBridge enabled device Notes e Auto is the factory default setting f both the printer and the PictBridge enabled camera have a value for this setting the value in the camera supersedes the value in the printer Understanding printer menus 153 Menu item Description
101. ble on the global market This scientific testing is conducted with rigor and discipline Many factors are taken into consideration both separately and asa whole including the following Amount of post consumer waste We test up to 100 post consumer waste content Temperature and humidity conditions Testing chambers simulate climates from all over the world e Moisture content Business papers should have low moisture 4 5 Bending resistance and proper stiffness means optimum feeding through the printer Thickness impacts how much can be loaded into a tray Surface roughness measured in Sheffield units impacts print clarity and how well toner fuses to the paper Surface friction determines how easily sheets can be separated Grain and formation impacts curling which also influences the mechanics of how the paper behaves as it moves through the printer Brightness and texture look and feel Recycled papers are better than ever however the amount of recycled content in a paper affects the degree of control over foreign matter And while recycled papers are one good path to printing in an environmentally responsible manner they are not perfect The energy required to de ink and deal with additives such as colorants and glue often generates more carbon emissions than does normal paper production However using recycled papers enables better resource management overall We concern ourselves with the responsible use of
102. c OS X version 10 4 and earlier a From theFinder desktop choose Go Applications b From the Applications folder double click Internet Connect c Fromthe toolbar click AirPort 2 From the Network pop up menu select print server xxxxxx where the x s are the last six digits of the MAC address located on the MAC address sheet 3 Open the Safari browser 4 From the Bookmarks drop down menu select Show 5 Under Collections select Bonjour or Rendezvous and then double click the printer name Note The application is referred to as Rendezvous in Mac OS X version 10 3 but is now called Bonjour by Apple Computer 6 From the main page of the Embedded Web Server navigate to the page where the wireless settings information is stored Additional printer setup 34 Configure the printer for wireless access Type the name of your network SSID in the appropriate field Select Infrastructure as your Network Mode if you are using a wireless router Select the type of security you use to protect your wireless network Enter the security information necessary for the printer to join your wireless network Click Submit a uU 5 WUN Open the AirPort application on your computer In Mac OS X version 10 5 or later a From the Apple menu choose System Preferences b Click Network c Click AirPort In Mac OS X version 10 4 and earlier a From the Finder desktop click Go gt Applications b From the Applications folder double cl
103. ced the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying 74 Placing separator sheets between copies 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Copy Settings 4 Click Separator Sheets Note Collation must be On for the separator sheets to be placed between copies If Collation is Off then the separator sheets are added to the end of the print job 5 Select one of the following Between pages Between copies Between jobs 6 Click Submit Copying multiple pages onto a single sheet In order to save paper you can copy either two or four consecutive pages of a multiple page document onto a single sheet of paper Notes The Paper Size must be set to Letter Legal A4 or B5 JIS The Copy Size must be set to 10096 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do notload postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer con
104. cialty media guidelines Troubleshooting 213 MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the multipurpose feeder CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded THE PAPER MAY HAVE ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package Store paper in its original wrapper until you use it Paper jam message remains after jam is cleared The paper path is not clear Clear jammed paper from the entire paper path and then press Page that jammed does not reprint after you clear the jam In the Setup menu Jam Recovery is set to Off Set Jam Recovery to Auto or On 1 Press B 2 Press the arrow buttons until Settings appears and then press EJ 3 Press the arrow buttons until General settings appears and then press EJ 4 Press the arrow buttons until Print Recovery appears and then press v 5 Press the arrow buttons until Jam Recovery appears and then press EJ 6 Press the arrow buttons until On or Auto appears and then press EB Solving print quality problems The information in the following topics may help you solve print quality problems If these suggestions still do not correct the problem contact Customer Support You may have a printer part that requires adjustment or replacement Blank pages These are possible sol
105. ck Print Center or Printer Setup Utility From the Printer List click Add Choose the Default Browser tab Click More Printers From the first pop up menu choose AppleTalk From the second pop up menu select Local AppleTalk zone Select the printer from the list Click Add Note If the printer doesn t show up in the list you may need to add it using the IP address Contact your system support person for assistance Additional printer setup 38 Minimizing your printer s environmental impact We are committed to environmental sustainability and are continually improving our printers to reduce their impact on the environment Saving paper and toner Studies show that as much as 80 of the carbon footprint of a printer is related to paper usage You can significantly reduce your carbon footprint by using recycled paper and the following printing suggestions such as printing on both sides of the paper and printing multiple pages on one side of a single sheet of paper For information on how you can quickly save paper and energy using one printer setting see Using Eco Mode Using recycled paper and other office papers As an environmentally conscientious company we support the use of recycled paper produced specifically for use in laser electrophotographic printers While no blanket statement can be made that all recycled paper will feed well we consistently test papers that represent recycled cut size copier papers availa
106. ck the type of report you want to view Administrative support 199 Troubleshooting Solving basic printer problems If there are basic printer problems or the printer is unresponsive make sure The power cord is plugged into the printer and a properly grounded electrical outlet The electrical outlet is not turned off by any switch or breaker The printer is not plugged into any surge protectors uninterrupted power supplies or extension cords Other electronic equipment plugged into the outlet is working The printer is turned on Check the printer power switch The printer cable is securely attached to the printer and the host computer print server option or other network device All options are properly installed The printer driver settings are correct Once you have checked each of these possibilities turn the printer off wait for about 10 seconds and then turn the printer back on This often fixes the problem Solving printing problems Multiple language PDFs do not print The documents contain unavailable fonts 1 Open the document you want to print in Adobe Acrobat 2 Clickthe printer icon The Print dialog appears 3 Select Print as image 4 Click OK Printer control panel display is blank or displays only diamonds The printer self test failed Turn the printer off wait about 10 seconds and then turn the printer back on lf Performing Self Test and Ready do not appear turn the printer of
107. cusses the guidelines for selecting print media to avoid the possibility of harmful emissions Use care when you replace a lithium battery Ah CAUTION POTENTIAL INJURY There is a danger of explosion if a lithium battery is incorrectly replaced Replaceitonly with the same or an equivalenttype of lithium battery Do notrecharge disassemble orincinerate a lithium battery Discard used batteries according to the manufacturer s instructions and local regulations A CAUTION HOT SURFACE The inside of the printer might be hot To reduce the risk of injury from a hot component allow the surface to cool before touching Ay CAUTION POTENTIAL INJURY The printer weight is greater than 18 kg 40 Ib and requires two or more trained personnel to lift it safely hi on POTENTIAL INJURY Before moving the printer follow these guidelines to avoid personal injury or printer damage Turn the printer off using the power switch and then unplug the power cord from the wall outlet Disconnect all cords and cables from the printer before moving it e Lift the printer off the optional drawer and set it aside instead of trying to lift the drawer and printer at the same time Note Use the handholds located on both sides of the printer to lift it off the optional drawer Use only the power cord provided with this product or the manufacturer s authorized replacement AN CAUTION POTENTIAL INJURY To reduce risk of fire use only the telecommunicatio
108. dress book 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click E mail FTP Settings 4 Click Manage E mail Shortcuts 5 Change the e mail settings as needed 6 Click Submit Creating an e mail shortcut using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Manage Destinations Note You may be asked to enter a password If you do not have an ID and password get one from your system support person 4 Click E mail Destination Setup 5 Type a unique name for the recipient and then enter the e mail address Note If you are entering multiple addresses separate each address with a comma 6 Selectthe scan settings Format Content Color and Resolution 7 Enter a shortcut number and then click Add If you enter a number that is already in use you are prompted to select another number E mailing a document Sending an e mail using the keypad 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do notload postcards photos small items transparencies photo paper or thin media
109. duct in overeenstemming is met de essenti le eisen en de andere relevante bepalingen van richtlijn 1999 5 EG Norsk Olivetti erkl rer herved at dette produktet er i samsvar med de grunnleggende krav og vrige relevante krav i direktiv 1999 5 EF Polski Niniejszym Olivetti o wiadcza e niniejszy produkt jest zgodny z zasadniczymi wymogami oraz pozosta ymi stosownymi postanowieniami Dyrektywy 1999 5 EC Portugu s A Olivetti declara que este este produto est conforme com os requisitos essenciais e outras disposi es da Diretiva 1999 5 CE Slovensky Olivetti t mto vyhlasuje e tento produkt sp a z kladn po iadavky a v etky pr slu n ustanovenia smernice 1999 5 ES Slovensko Olivetti izjavlja da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi relevantnimi dolo ili direktive 1999 5 ES Svenska H rmed intygar Olivetti att denna produkt st r i verensst mmelse med de v sentliga egenskapskrav och vriga relevanta best mmelser som framg r av direktiv 1999 5 EG SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENT PLEASE READ CAREFULLY BEFOREUSING THIS PRODUCT BY USING THIS PRODUCT YOU AGREE TO BE BOUND BY ALL THE TERMS AND CONDITIONS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENT IF YOU DO NOT AGREE WITH THE TERMS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENT PROMPTLY RETURN THE PRODUCT UNUSED AND REQUEST A REFUND OF THE AMOUNT YOU PAID IF YOU ARE INSTALLIN
110. e Your telephone adapter may look different than the one shown It will fit the telephone jack used in your location N Faxing 88 3 Connect the answering machine or telephone to the adapter Faxing 89 Germany There is a plug installed in the bottom EXT port fi of the printer This plug is necessary for the proper functioning of the fax function and the proper operation of downstream phones Note Do not remove the plug If you remove it then other telecommunications devices in your home such as telephones or answering machines may not work 1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer 2 Connect the other end of the telephone cable to the adapter and then connect the adapter to the N slot of an active analog telephone wall jack Note Your telephone adapter may look different than the one shown It will fit the telephone jack used in your location Faxing 90 3 Ifyou wouldliketo usethe same line for both fax and telephone communication then connect a second telephone line not provided between the telephone and the F slot of an active analog telephone wall jack Faxing 91 4 If you would like to use the same line for recording messages on your answering machine then connect a second telephone line not provided between the answering machine and the other N slot ofthe active analog telephone wall jack Connecting to a com
111. e address book feature is not enabled contact your system support person 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do notload postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Fax button To appears on the first line and the time and date appear on the second line 4 Press LJ and then press the arrow buttons until the fax number you want appears Then press Customizing fax settings Changing the fax resolution Adjusting the resolution setting changes the quality of the fax Settings range from Standard fastest speed to Ultra Fine slowest speed best quality 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides Faxing 98 3 From the Fax area of the printer control panel press the Resolution area 4 Press the arrow buttons until the resolution value you want appears and then press i 5 Press to send a black only copy or J to send a color copy
112. e arrow buttons until Print Directory appears and then press After the directory list prints Ready appears Printing the print quality test pages Print the print quality test pages to isolate print quality problems 1 Turn the printer off 2 Hold down EJ and the right arrow button while turning the printer on 3 Release the buttons when the dots appear and wait for CONFIG MENU to appear 4 Press the arrow buttons until PRINT QUAL TXT appears and then press J The print quality test pages print 5 Press the arrow buttons until Exit Config Menu appears and then press EJ Resetting the Printer appears briefly and then Ready appears Printing 66 Canceling a print job Canceling a print job from the printer control panel 1 Press I Stopping appears followed by Cancel Print Job 2 Press EA Canceling appears Canceling a print job from the computer To cancel a print job do one of the following For Windows users 1 Click or click Start and then click Run 2 Inthe Start Search or Run box type control printers 3 Press Enter or click OK The printer folder opens 4 Double click the printer icon 5 Select the job to cancel 6 From the keyboard press Delete From the Windows taskbar When you send a job to print a small printer icon appears in the right corner of the taskbar 1 Double click the printer icon A list of print jobs appears in the printer window 2 Select a job to cancel 3 From t
113. e printer needs maintenance Call for service Memory full cannot send faxes The printer fax memory is full Press fito clear the message and cancel the fax Reduce the fax resolution and try to send the fax again Reduce the number of pages in the fax and try to send the fax again Menus disabled The printer menus are disabled The printer settings cannot be changed from the printer control panel Contact your system support person for help Note When menus are disabled it is still possible to cancel a print job No analog phone line The analog phone line was not detected the fax is disabled Connect the printer to an analog phone line No answer A fax number is dialed but no connection is made Wait for the message to clear No dial tone The printer does not have a dial tone Wait for the message to clear No recognized file types Either there are no files saved on the USB drive or the files saved are not supported Convert files to any of the following supported file types pdf gif jpeg jpg bmp png tiff tif pcx or dcx PC Kit Life Warning This is the final warning message for the photoconductor kit The photoconductor kit is near exhaustion The printer continues printing unless the value for the Cartridge Alarm is changed from the printer control panel or set to On from the Supply Notifications Web page located on the Embedded Web Server If the setting is On then the printer stops printi
114. e texture of the recycled paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Glossy Texture Specifies the relative texture of the Glossy paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Labels Texture Specifies the relative texture of the labels loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Understanding printer menus 120 Menu item Description Bond Texture Specifies the relative texture of the paper loaded in a specific tray Smooth Note Rough is the factory default setting Normal Rough Envelope Texture Specifies the relative texture of the envelopes loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Letterhead Texture Smooth Normal Rough Specifies the relative texture of the paper loaded in a specific tray Note Normal is the factory default setting Preprinted Texture Smooth Specifies the relative texture of the paper loaded in a specific tray Note Normal is the factory default setting Normal Rough Colored Texture Specifies the relative texture of the colored paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Light Paper Specifies the relative texture of the light paper loaded in a specific tray Smooth Notes Normal Rough Normal is the factory de
115. easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors 2 Usethe illustration below to locate the connector Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors Additional printer setup 24 Flash memory or font card connector Memory card connector 3 Unpack the flash memory or font card Note Avoid touching the connection points along the edge of the card Additional printer setup 25 4 Holding the card by its sides align the plastic pins on the card with the holes on the system board This ensures the metal pins line up correctly as well 1 Plastic pins i 2 Metalpins 5 Pushthe card firmly into place Notes The entire length of the connector on the card must touch and be flush against the system board Becareful not to damage the connectors Additional printer setup 26 6 Reinstall the system board cover Installing hardware options Installing an optional tray or drawer The printer supports an additional input source a 650 sheet duo drawer Tray 2 with an integrated multipurpose feeder N CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up
116. ed printing for incoming fax jobs On Note Off is the factory default setting Off Fax Footer Prints the transmission information at the bottom of each page from a received fax On Note Off is the factory default setting Off Max Speed Specifies the maximum speed in baud at which faxes are received 2400 Note 33600 baud is the factory default setting 4800 9600 14400 33600 Block No Name Fax On Off Enables blocking of incoming faxes sent from devices with no station ID specified Note Off is the factory default setting Understanding printer menus 140 Fax Log Settings Menu item Transmission Log Print log Do not print log Print only for error Description Enables printing of a transmission log after each fax job Note Print log is the factory default setting Receive Error Log Print Never Print on Error Enables printing of a receive error log following a receive error Note Print Never is the factory default setting Auto Print Logs Enables automatic printing of fax logs Remote Station Name Dialed Number On Note On is the factory default setting Off Log Paper Source Selects the source of the paper used for printing logs Tray lt x gt Note Tray 1 is the factory default setting Logs Display Specifies whether printed logs display the dialed number or the station name Note Remote Station Name is the factory default setting Enable Job Log Enables access t
117. ed by a semicolon Note 9751 12000 is the factory default setting Default Mode Copy Fax Sets the function the printer enters when Go Mode Darkness or any number is pressed on the printer control panel Note Copy is the factory default setting Date Format MM DD YYYY DD MM YYYY YYYY MM DD Formats the printer date Note MM DD YYYY is the US factory default setting and DD MM YYYY is the international factory default setting Time Format 12 hour A M P M 24 hour clock Formats the printer time Note The factory default setting is 12 hour A M P M Alarms Sets an alarm to sound when the printer requires operator Alarm Control intervention Available selections for each alarm type are Cartridge Alarm Off Single Continuous Notes Single is the factory default setting for Alarm Control Single sounds three quick beeps Off means no alarm will sound Continuous repeats three beeps every 10 seconds Timeouts Specifiesthe number of minutes of inactivity before some systems Power Saver begin entering a minimum power state Disabled Note 30 minutes is the factory default setting 1 240 Timeouts Sets the amount of time in seconds the printer waits before Screen Timeout returning the printer display to a Ready state 15 300 Note 30 seconds is the factory default setting Understanding printer menus 132 Menu item Description Timeouts Sets the amount of time in seconds the
118. ed text Press EZ and then press BA to cancel printing 51 Defective flash detected Press EJ to clear the message and continue printing Understanding printer messages 165 52 Not enough free space in flash memory for resources Try one or more of the following Press MJ to clear the message and continue printing Delete fonts macros and other data stored in flash memory Upgrade to a larger capacity flash memory Press EM and then press E to cancel printing 53 Unformatted flash detected Try one or more of the following Press EJ to clear the message and continue printing Formatthe flash memory If the message remains the flash memory may be defective and require replacing 54 Network x Software Error The printer detects that a network port is installed but cannot communicate with it The printer disables all communication to the associated network interface Try one or more of the following Press to clear the message and continue printing Turn the printer off and then back on to reset the printer Upgrade flash the network firmware in the printer or print server 56 Standard USB Port Disabled Try one or more of the following e The printer discards any data received through the USB port Press fito clear the message and continue printing Make sure the USB Buffer menu item is not set to Disabled 58 Too many flash options installed Too many optional flash memory cards or too many op
119. efault setting When the Off setting is used the printer does not examine incoming data e When the Offsetting is used the printer uses PCL emulation if PCL SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off Understanding printer menus 127 Menu item NPA Mode Off Auto Description Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol Notes Auto is the factory default setting Changing this setting from the printer control panel and then exiting the menus causes the printer to restart The menu selection is updated Network Buffer Disabled Auto Sets the size of the network input buffer Notes Auto is the factory default setting The value can be changed in 1 K increments The maximum size allowed depends on the amount of memory in the printer the size of the other link buffers and whether Resource Save is set to On or Off To increase the maximum size range for the Network Buffer disable or reduce the size of the USB buffer Changing this setting from the printer control panel and then exiting the menus causes the printer to restart The menu selection is updated Mac Binary PS On Sets the printer to process Macintosh binary PostScript print jobs Notes Off Auto e Auto is the factory default setting e The Off
120. efault setting for Height Landscape is the factory default setting for Orientation e Offis the factory default setting for 2 scans per side These menu items are used to specify the height and width of the Universal Paper Size The Universal Paper Size is a user defined paper size setting It is listed with the other paper size settings and includes similar options such as support for duplex printing and printing multiple pages on one sheet Menu item Units of Measure Inches Millimeters Description Identifies the units of measure Notes Inches is the US factory default setting Millimeters is the international factory default setting Understanding printer menus 125 Menu item Portrait Width 3 14 7 inches 76 360 mm Description Sets the portrait width Notes fthe width exceeds the maximum the printer uses the maximum width allowed 8 5 inches is the US factory default setting Inches can be increased in 0 01 inch increments e 216 mmis the international factory default setting Millimeters can be increased in 1 mm increments Portrait Height 3 14 inches 76 360 mm Reports menu Reports menu Sets the portrait height Notes Ifthe height exceeds the maximum the printer uses the maximum height allowed e 14inchesis the US factory default setting Inches can be increased in 0 01 inch increments e 356 mmis the international facto
121. ems on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button From the Copy area press the Options button Press the arrow buttons until Paper Source appears and then press E Press the arrow buttons until the tray or source containing the letterhead appears and then press ffl Change the copy settings as needed Press Bl for a black only copy or LJ for a color copy o ON A Ui AB WwW N If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Customizing copy settings Copying from one size to another 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do notload postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Copy button A From the Copy area press the Options button Original Size appears Press Press the arrow buttons until the size of the original document appears and then press E Press the arrow buttons until Paper Source appears and then press E on O U Press the arrow buttons un
122. environmentally and socially responsible forest management and restoration practices 3 Choose the most appropriate paper for printing needs normal 75 or 80 g m certified paper lower weight paper or recycled paper Unacceptable paper examples Test results indicate that the following paper types are at risk for use with laser printers Chemically treated papers used to make copies without carbon paper also known as carbonless papers Preprinted papers with chemicals that may contaminate the paper Preprinted papers that can be affected by the temperature in the printer fuser e Preprinted papers that require a registration the precise location on the page greater than 2 3 mm 0 9 in such as optical character recognition OCR forms In some cases registration can be adjusted with a software application to successfully print on these forms Coated papers erasable bond synthetic papers thermal papers Rough edged rough or heavily textured surface papers or curled papers Recycled papers that fail EN12281 2002 European testing Paper weighing less than 60 g m 16 Ib Multiple part forms or documents Conserving supplies There are a number of ways you can reduce the amount of paper and toner you use when printing You can Use both sides of the paper If your printer model supports duplex printing you can control whether print appears on one or two sides of the paper for a printed document by selecting 2 sided prin
123. es smoother lines with sharper edges Notes Off Offisthe factory default setting This feature improves the printed output of CAD type drawings e g circuit diagrams architectural prints etc Color Saver Reduces the amount of toner used for graphics and images The amount of toner used On for text is not reduced Off Notes Offisthe factory default setting Onoverrides Toner Darkness settings Understanding printer menus 147 Menu item Description RGB Brightness Adjusts brightness in color outputs 6 to 6 Notes e Ois the factory default setting This menu item does not affect files that use CMYK color specifications RGB Contrast Adjusts contrast in color outputs 0 5 Notes e Ois the factory default setting This menu item does not affect files that use CMYK color specifications RGB Saturation Adjusts saturation in color outputs 0 5 Notes e Ois the factory default setting This menu item does not affect files that use CMYK color specifications Color Balance Cyan Magenta Yellow Black Reset Defaults Lets you make subtle color adjustments to the printer output by individually altering the amount of toner being used for each color plane Specifies the amount of color from 5 to 5 Note 0 is the factory default setting Color Samples sRGB Display sRGB Vivid Display True Black Vivid Off RGB US CMYK Euro CMYK Vivid CMYK Off CMYK Prints sample
124. ess E Press the arrow buttons until Quiet Mode appears and then press E Select the setting you want and then press Submitting changes appears Adjusting Power Saver 1 N QA w A A WN Make sure the printer is on and Ready appears From the printer control panel press ES Press the arrow buttons until Set tings appears and then press EJ Press the arrow buttons until General Settings appears and then press Press the arrow buttons until Timeout appears and then press Press the arrow buttons until Power Saver appears and then press Press the arrow buttons to enter the number of minutes for the printer to wait before entering the Power Saver mode Available settings range from 1 240 minutes Press E Submitting changes appears Press ES and then press until Ready appears Minimizing your printer s environmental impact 42 Loading paper and specialty media This section explains how to load the 250 sheet tray the multipurpose feeder and the manual feeder It also includes information about paper orientation setting the Paper Size and Paper Type and linking and unlinking trays Linking and unlinking trays Linking trays Tray linking is useful for large print jobs or multiple copies When one linked tray is empty paper feeds from the next linked tray When the Paper Size and Paper Type settings are the same for any trays the trays are automatically linked The Paper Size setting for all trays must be set manual
125. ess the button the number for that button appears When you press the button again one of the letters assigned to that button appears b Press the right arrow button to move to the next space or wait a few seconds and the cursor will move to the next space 2 After entering the Station Name press E The display changes to Station Number Faxing 82 3 When Station Number appears enter the printer fax number a Press the button on the numeric keypad that corresponds with the number you want b Press the right arrow button to move to the next space or wait a few seconds and the cursor will move to the next space 4 After entering the Station Number press E Using the Embedded Web Server for fax setup 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 Click inside the Station Name box and then enter the name to be printed on all outgoing faxes 6 Click inside the Station Number box and then enter the printer fax number 7 Click Submit Choosing a fax connection You can connect the printer with equipment such as a telephone an answering machine or a computer modem To determine the best way to set up the printer see the following table Notes The printer is an analog device that works best
126. essuscessusceesseesusecsuscesueecsusceesnees Poor scanned image q ality 4 tiet estere ede init Ree EE ng heel bite iate di Partial document or photo scans esesssssscessescsencceesseccesseessseecesseeecsnscessssccsssecesssecsnsecessseceesscecssscsusecessccesseeesessecesanecssseeesseesaes Cannot scan from a combpUlter ucecttretr terere esci sacsvadeconascsesscoudscascansenddinsesecbavetensd usssuseenedeatedbsaietesendatesicbassectabdic SOIC ax Problems sast add tpna Rie Von uH PALO tut etta d Malte idu ares dub bb iR en e TIT PEE ao Nee Cannot send orrecelve a faKat e HE He RATER e EE Dre e ire idee d etui e Cansend Hut NOt receive faxes ee ture tenter iet s retra tree te re A e Eee ERA e E fecutus Canireceive but not send faxes eere ote tirare ree oc tee Ete eie need ox Received fax has poor print quality aissein eR cH EP eel e tans eel ede pae REN edet BOG KIC HLTA TAK SS esse case caeteri a E E EEE Solving OPTION proble S eoo esi i dea auci C uada Dr D RA d anders Option does not operate correctly or quits after it is installed etes ente tttenntttnnnns Pic c Multipurpose feedel 22 estet oeo E HREHUSR TRUE tee EE E AEN i M iaqojo deo SONG Paper feed DIOS eo aac iss iie ran aa Bot taxa Rouen d DER RN RR undi do Paper frequently JaIms todo eearri EAE ARNEE cadanscosuntcconedsandtanvaeschonwatenceendaseavausctsteelebatevaasvenipeieaneerat Paper j
127. f and contact Customer Support Error message about reading USB drive appears Make sure the USB drive is supported For information regarding tested and approved USB flash memory devices contact the place where you purchased your printer Troubleshooting 200 Jobs do not print These are possible solutions Try one or more of the following MAKE SURE THE PRINTER IS READY TO PRINT Make sure Ready or Power Saver appears on the display before sending a job to print Press ff to return the printer to the Ready state CHECK TO SEE IF THE STANDARD EXIT BIN IS FULL Remove the stack of paper from the standard exit bin and then press EE CHECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray MAKE SURE THE PRINTER IS CONNECTED TO THE NETWORK Print a network setup page and check that the status shows Connected If the status is Not Connected check the network cables and then try printing the network setup page again Contact your system support person to make sure the network is functioning correctly MAKE SURE YOU ARE USING A RECOMMENDED USB or ETHERNET CABLE For more information contact the place where you purchased the printer MAKE SURE PRINTER CABLES ARE SECURELY CONNECTED Check the cable connections to the printer and print server to make sure they are secure For more information see the setup documentation that came with the printer Job takes longer than expected to print These are possible solutions Tr
128. fault setting Settings appear only if the custom type is supported Heavy Paper Smooth Normal Rough Specifies the relative texture of the heavy paper loaded in a specific tray Notes Normal is the factory default setting Settings appear only if the custom type is supported Rough Cotton Paper Rough Specifies the relative texture of the rough cotton paper loaded in a specific tray Notes Rough is the factory default setting Settings appear only if the custom type is supported Custom x Paper Smooth Normal Rough Specifies the relative texture of the custom paper loaded in a specific tray Notes Normal is the factory default setting Settings appear only if the custom type is supported Understanding printer menus 121 Paper Weight menu Menu items Definition Plain Weight Glossy Weight Bond Weight Letterhead Weight Preprinted Weight or Colored Weight Identifies the relative weight of the paper loaded in a specific tray Light Note Normal is the factory default setting Normal Heavy Transparency Weight Identifies the relative weight of the transparencies Light loaded in a specific tray Normal Note Normal is the factory default setting Heavy Recycled Weight Identifies the relative weight of the recycled paper Light loaded in a specific tray Normal Note Normal is the factory default setting Heavy Labels Weight Identifies the relative weigh
129. for the printer 3 From the Welcome screen click Continue 4 Click Continue again after viewing the Readme file 5 Click Continue after viewing the license agreement and then click Agree to accept the terms of the agreement o Select a Destination and then click Continue N From the Easy Install screen click Install 8 Type the user password and then click OK All the necessary software is installed on the computer 9 Click Restart when installation is complete Additional printer setup 37 b Add the printer e For IP printing In Mac OS X version 10 5 or later 1 OU UN From the Apple menu choose System Preferences Click Print amp Fax Click Click IP Type in the IP address of your printer in the Address field Click Add In Mac OS X version 10 4 and earlier au BWDN N From the Finder desktop choose Go gt Applications Double click Utilities Double click Printer Setup Utility or Print Center From the Printer List click Add Click IP Type in the IP address of your printer in the Address field Click Add For AppleTalk printing In Mac OS X version 10 5 1 au UN From the Apple menu choose System Preferences Click Print amp Fax Click Click AppleTalk Select the printer from the list Click Add In Mac OS X version 10 4 and earlier CON A Ui 5 UNA Me 10 From the Finder desktop choose Go Applications Double click Utilities Double cli
130. g pXX 163 Standard Exit Bin Full 163 Tray x Empty 163 Tray x Low 163 Tray x Missing 163 Unsupported Mode 163 Unsupported USB device please remove 163 Unsupported USB hub please remove 163 USB drive disabled 164 Use camera controls to print 164 Waiting 164 Waiting too many events 164 Yellow Low 158 printer options troubleshooting drawers 212 memory card 213 multipurpose feeder 213 option not working 212 printer problems solving basic 200 printing directory list 66 flash drives 65 font sample list 66 from flash drive 64 from Macintosh computer 59 from Windows 59 installing printer software 30 menu settings pages 30 network setup page 30 photos 65 print quality test pages 66 Printing error 161 Programming Code 161 Q Quality menu 147 Index 245 Quiet Mode 41 R Reading data 161 Reading error 161 Ready 161 Receiving pXX 162 recycled paper using 39 recycling 229 reducing a copy 73 reducing noise 41 Reload printed pages in Tray x 162 Remote Management Active 162 Remove originals from the scanner ADF 162 Remove packaging material 162 Remove paper from standard output bin 162 Replace color cartridge 162 Replace PC Kit 162 Replace Unsupported color Cartridge 164 reports viewing 199 Reports menu 126 resolution fax changing 98 restoring factory default settings 198 S safety information 10 11 Scan Center features 107 Scan Document Too Long 162 scan quality improving 107
131. gh Cotton Manual Paper Size Letter Legal Executive Oficio Mexico Folio Statement Universal A4 A5 A5 JIS B5 Specifies the size of the paper being manually loaded Note Letter is the US factory default setting A4 is the international factory default setting Note Only installed trays and feeders are listed in this menu Understanding printer menus 118 Menu item Manual Paper Type Plain Paper Card Stock Transparency Recycled Glossy Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough Cotton Custom Type lt x gt Description Specifies the type of paper being manually loaded Note Plain Paper is the factory default setting MP Feeder Size Letter Legal Executive Oficio Mexico Folio Statement Universal A4 A5 A5 JIS B5 Specifies the paper size loaded in the multipurpose feeder Notes e From the Paper menu Configure MP must be set to Cassette in order for MP Feeder to appear as a menu setting Letter is the U S factory default setting A4 is the international factory default setting The multipurpose feeder does not automatically sense paper size The paper size value must be set MP Feeder Type Plain Paper Card Stock Transparency Recycled Glossy Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough Cotton Custom Type x Specifies the type of paper loaded in the multipurpose feeder Notes e From the Paper men
132. he document that is being scanned Note Letter is the US factory default setting A4 is the international factory default setting Sides Duplex Off Long edge Short edge Specifies how the text and graphics are oriented on the page Notes Offisthe factory default setting Long edge assumes binding along the long edge of the page left edge for portrait orientation and top edge for landscape orientation Short edge assumes binding along the short edge of the page top edge for portrait orientation and left edge for landscape orientation Understanding printer menus 143 Description JPEG Quality Text or Text Photo 5 90 Sets the quality of a JPEG text or text photo image in relation to file size and the quality of the image Notes e 75 is the factory default setting e 5 reduces the file size but the quality of the image is lessened 90 provides the best image quality but the file size is very large Photo JPEG Quality 5 90 Sets the quality of a JPEG photo image in relation to file size and the quality of the image Notes e 50 is the factory default setting e 5 reduces the file size but the quality of the image is lessened 90 provides the best image quality but the file size is very large Use Multi Page TIFF On Off Provides a choice between single page TIFF files and multiple page TIFF files For a multiple page scan to USB job either one TIFF file is created con
133. he indicated maximum height Make sure the guides in the paper trays multipurpose feeder or envelope feeder are properly positioned and are not pressing too tightly against the paper or envelopes Push all trays in firmly after loading paper Paper recommendations e Use only recommended paper or specialty media For more information see Paper types and weights supported by the printer on page 56 Do not load wrinkled creased damp bent or curled paper Flex fan and straighten paper before loading it Do not use paper that has been cut or trimmed by hand Do not mix paper sizes weights or types in the same stack Make sure all sizes and types are set correctly in the printer control panel menus Store paper per the manufacturer s recommendations Envelope recommendations Toreduce wrinkling use the Envelope Enhance menu in the Paper menu Do not feed envelopes that Have excessive curl or twist Have windows holes perforations cutouts or embossing Have metal clasps string ties or folding bars Haveaninterlocking design Have postage stamps attached Have any exposed adhesive when the flap is in the sealed or closed position Have bent corners Haverough cockle or laid finishes Are stuck together or damaged in any way Clearing jams 108 Understanding jam numbers and locations When a jam occurs a message indicating the jam location appears The following illustr
134. he keyboard press Delete For Macintosh users In Mac OS X version 10 5 or later 1 From the Apple menu choose System Preferences 2 Click Print amp Fax and then double click the printer icon 3 From the printer window select the job to cancel 4 From the icon bar at the top of the window click the Delete icon In Mac OS X version 10 4 and earlier 1 From the Go menu choose Applications 2 Double click Utilities and then double click Print Center or Printer Setup Utility Printing 67 3 Double click the printer icon 4 From the printer window select the job to cancel 5 From the icon bar at the top of the window click the Delete icon Printing 68 Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Making copies Making a quick copy 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF adjust the paper guides 3 From the printer control panel press B for a black only copy or J for a color copy 4 If you placed the document on the scanner glass and have additional pages to copy then place the next
135. he printer 4 Wipe only the outside of the printer making sure to include the standard exit tray Warning Potential Damage Using a damp cloth to clean the interior may cause damage to your printer 5 Make sure the standard exit tray is dry before beginning a new print job Maintaining the printer 195 Cleaning the scanner glass Clean the scanner glass if you encounter print quality problems such as streaks on copied or scanned images Note Clean both areas of the scanner glass and both white underside areas 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the scanner cover White underside ADF cover White underside scanner glass cover Scanner glass ADF glass 3 Wipe the scanner glass until it is clean and dry 4 Wipe the white underside of the scanner cover until it is clean and dry 5 Close the scanner cover Moving the printer Before moving the printer A CAUTION POTENTIAL INJURY The printer weight is greater than 18 kg 40 Ib and requires two or more trained personnel to lift it safely A CAUTION POTENTIAL INJURY Before moving the printer follow these guidelines to avoid personal injury or printer damage Turn the printer off using the power switch and then unplug the power cord from the wall outlet Disconnect all cords and cables from the printer before moving it Maintaining the printer 196 Lift the printer off of the optional drawer and set it aside
136. hen a print job requires On it regardless of the default printer language Off Notes Onis the factory default setting When the Off setting is used the printer does not examine incoming data When the Off setting is used the printer uses PostScript emulation if PS SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off PS SmartSwitch Sets the printer to automatically switch to PS emulation when a print job requires On it regardless of the default printer language Off Notes Onis the factory default setting When the Off setting is used the printer does not examine incoming data e When the Offsetting is used the printer uses PCL emulation if PCL SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off NPA Mode Sets the printer to perform the special processing required for bidirectional Off communication following the conventions defined by the NPA protocol Auto Notes Auto is the factory default setting Changing this setting from the printer control panel and then exiting the menus causes the printer to restart The menu selection is updated Understanding printer menus 129 Menu item USB Buffer Disabled Auto Description Sets the size of the USB input buffer Notes Auto is the factory default setting Changing this setting from the printer control panel
137. hoto or Photo Content affects the quality and size of your scan Text Emphasizes sharp black high resolution text against a clean white background Text Photo Used when the original documents are a mixture of text and graphics or pictures e Photograph Tells the scanner to pay extra attention to graphics and pictures This setting increases the time it takes to scan but emphasizes a reproduction of the full dynamic range of tones in the original document This increases the amount of information saved Faxing 100 Sides Duplex This option informs the printer if the original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the fax Note Duplex scanning is not available on selected printer models Resolution This option increases how closely the scanner examines the document you want to fax If you are faxing a photo a drawing with fine lines or a document with very small text then increase the Resolution setting This will increase the amount of time required for the scan and will increase the quality of the fax output e Standard Suitable for most documents Fine Recommended for documents with small print Super fine Recommended for original documents with fine detail Darkness This option adjusts how light or dark your faxes will turn out in relation to the original document Improving fax quality Whe
138. i Magyar Turkce Cesky Simplified Chinese Traditional Chinese Korean Japanese Eco Mode Minimizes the use of energy paper or specialty media Off Notes Energy Energy Paper Offis the factory default setting Off resets the printer to its E factory default settings aper j e The Energy setting minimizes the power used by the printer Performance may be affected but quality is not e Paper minimizes the amount of paper and specialty media needed for a print job Performance may be affected but quality is not e Energy Paper minimizes the use of power and of paper and specialty media Quiet Mode Reduces the amount of noise produced by the printer Off Notes On e Off is the factory default setting e Onconfigures the printer to produce as little noise as possible Understanding printer menus 131 Menu item Run Initial setup Description Instructs the printer to run the setup wizard Yes Notes No Yes is the factory default setting After completing the setup wizard by selecting Done at the Country select screen the default setting becomes No Paper Sizes Specifies the printer factory default measurements The default U S setting is determined by the country selection in the initial setup Metric wizard Scan to PC Port Range port range Specifies a valid port range for printers behind a port blocking firewall The valid ports are specified by two sets of numbers separat
139. ices attached to the printer then turn them off as well and unplug any cables going into the printer You can customize your printer connectivity and memory capacity by adding optional cards The instructions in this section explain how to install the available cards you can also use them to locate a card for removal Available options Note Certain machine models options or supplies may not be available Contact your place of purchase for more information Memory cards Printer memory Flash memory Font cards Installing a memory card A CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer Note This task requires a 2 Phillips screwdriver 1 Access the system board on the back of the printer a Turn the screws on the cover counterclockwise and then remove them b Gently pull the cover away from the printer and then remove it Additional printer setup 20 i Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors 2 Usethe illustra
140. ick Internet Connect c From the toolbar click AirPort 7 From the Network pop up menu select your wireless network Configure your computer to use the printer wirelessly To print to a network printer each Macintosh user must install a custom PostScript Printer Description PPD file and create a printer in the Print Center or Printer Setup Utility 1 Install a PPD file on the computer a Insertthe Software and Documentation CD in the CD or DVD drive b Double click the installer package for the printer From the Welcome screen click Continue d Click Continue again after viewing the Readme file e Click Continue after viewing the license agreement and then click Agree to accept the terms of the agreement Select a Destination and then click Continue From the Easy Install screen click Install h Type the user password and then click OK All necessary software is installed on the computer i Click Restart when installation is complete 2 Add the printer a For IP printing In Mac OS X version 10 5 or later 1 From the Apple menu choose System Preferences 2 Click Print amp Fax Additional printer setup 35 au 5 WwW Click Click IP Type in the IP address of your printer in the Address field Click Add In Mac OS X version 10 4 and earlier Au UN N From the Finder desktop choose Go gt Applications Double click the Utilities folder Locate and double click Printer Setup Utility
141. ieses Produkts in der Schweiz F r dieses Produkt muss ein schweizerischer Billing Tone Filter zur Z hlzeichen bertragung f r jede Leitung installiert werden ber die in der Schweiz Zeitsteuertakte bertragen werden Die Verwendung des Filters ist obligatorisch da in allen analogen Telefonleitungen in der Schweiz Zeitsteuertakte vorhanden sind Uso del prodotto in Svizzera Questo prodotto richiede un filtro toni Billing svizzero a installare su tutte le linee che ricevono impulsi remoti in Svizzera necessario utilizzare il filtro poich gli impulsi remoti sono presenti su tutte le linee analogiche in Svizzera Regulatory notices for wireless products This section contains the following regulatory information pertaining to wireless products that contain transmitters for example but not limited to wireless network cards or proximity card readers Exposure to radio frequency radiation The radiated output power of this device is far below the radio frequency exposure limits of the FCC and other regulatory agencies A minimum separation of 20 cm 8 inches must be maintained between the antenna and any persons for this device to satisfy the RF exposure requirements of the FCC and other regulatory agencies Notices 234 Industry Canada Canada This device complies with Industry Canada specification RSS 210 Operation is subject to the following two conditions 1 this device may not cause interference and 2 this device must
142. ikbdeni ore rordD aE E ERN OLEO LN E 200 Multiple lang age PDFS dO not prit a aa aiai iins 200 Contents 7 Printer control panel display is blank or displays only diamonds Error message about reading USB drive aPPears scssnccssseecsssesesssecesssecesseecsenseecsnecsesseecssseessneeecsseessasecesseecsnseecseeeesses M fojer mofelstojdel D M Job takes longer than expected to print Job prints from the wrong tray or on the wrong paper Incorrect orstrange characters prit retenti treinta eee esee ea e eeepc ENRERE Tray linking does not work Large jobs do not collateral te te dendo e a cedes aeo eere Unexpected page breaks OCCURS Ue pit pet d teer eee PEE te A RR eR Solving copy BC MNS soca vars niedisdtmitran ad On a A UR dU UNA RON T RA DUM qu MEE Copier does not respond Scanner unit does not close POOP COPY GUA NITY be Partial document or photo copies ettet tette treiber i ehe esee esee E iaa Solving scanner DEODEBEUS asd ue ro rosca dad ix et on espero rc bd eR eb ut Checking an unresponsive scanner cseecssseeccsseesssseseesesecenseecssccessseccsuuecssusecssusccesseccsnsccesusecssuseesusecsusecssuscesusesssuecesstecsnseeesuees Scan WaS MOL SUCCESSO cette tete ette en teen tette m iecore aa a e ii eia eisi Scanning takes too long or freezes the COMPUTEL 0 essssesecsseeccssesssseeceesesecsnsccesunecssusecsuns
143. il Restore Now appears and then press E Submitting changes appears briefly Press D and then press until Ready appears The following factory default settings are restored All downloaded resources in the printer memory are deleted This includes fonts macros and symbol sets All settings return to the factory default settings except Printer Language in the Setup menu and custom settings in the Network and USB menus Using the Embedded Web Server If the printer is installed on a network the Embedded Web Server is available for a range of functions Configuring printer settings Checking the status of the printer supplies Configuring network settings Viewing reports Restoring the factory default settings Viewing the virtual display Setting Web page password protect Setting Panel PIN protect Setting the date and time To access the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser If you do not know the IP address of the printer you can View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu Print a network setup page or the menu settings pages and locate the IP address in the TCP IP section Administrative support 198 2 Click one of the tabs to access information about the printer change settings or view a report Note If the printer is connected to a computer by a USB or parallel cable then open the Local Prin
144. il address is entered press EE Another E mail 1 Yes 2 NO appears d Press 1 to enter another address or press 2 to end the address entry After you press 2 Press Start To Begin appears e Press to send a black only copy or LJ to send a color copy Sending an e mail using a shortcut number 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do notload postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Scan Email button Scan to E mail appears 4 Press M Search appears Note If there are no entries in the address book Manual Entry appears E mailing 79 5 Press E and then enter the recipient s shortcut number 6 Press 1 to enter another shortcut or press 2 to end the shortcut entry After you press 2 Press Start To Begin appears 7 Press Ej to send a black only e mail or E to send a color e mail Sending an e mail using the address book 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do notload postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a
145. ilable FSK pattern 1 and DTMF pattern 2 The availability of these settings by way of the Fax menu depends on whether your country or region supports multiple callerID patterns Contact your telecommunications company to determine which pattern or switch setting to use Cannot send or receive a fax These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Ready appears CHECK THE PRINTER CONNECTIONS Make sure the cable connections for the following hardware are secure if applicable Telephone Handset Answering machine CHECK THE TELEPHONE WALL JACK 1 Plug a telephone into the wall jack 2 Listen for a dial tone 3 If you do not hear a dial tone then plug a different telephone into the wall jack 4 If you still do not hear a dial tone then plug a telephone into a different wall jack 5 f you hear a dial tone then connect the printer to that wall jack REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST The fax modem is an analog device Certain devices can be connected to the printer so that digital telephone services can be used e fyouareusing an ISDN telephone service then connect the printer to an analog telephone port an R interface port on an ISDN terminal adapter For more information and to request an R interface port contact your ISDN provider f youare using DS
146. iles stored in the printer Print Fonts Prints a report of all the fonts available for the printer language currently set in the printer Print Defects Prints a repeating defects page used as a diagnostic tool for identifying print problems Note Should be printed on letter or A4 size paper If printed on smaller paper the content will be clipped Asset Report Prints a report containing asset information including the printer serial number Network Ports Active NIC menu Active NIC Auto List of networks PCL SmartSwitch On Off and model name The report contains text and UPC barcodes that can be scanned into an asset database Description Shows the print server Note This menu is available only for network models or printers attached to print servers Description Sets the printer to automatically switch to PCL emulation when a print job requires it regardless of the default printer language Notes Onis the factory default setting When the Off setting is used the printer does not examine incoming data When the Off setting is used the printer uses PostScript emulation if PS SmartSwitch is set to On It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off PS SmartSwitch On Off Sets the printer to automatically switch to PS emulation when a print job requires it regardless of the default printer language Notes Onis the factory d
147. ilisation d une antenne de gain sup rieur est strictement interdite Pour emp cher toute interf rence radio au service faisant l objet d une licence cet appareil doit tre utilis l int rieur et loin des fen tres afin de garantir une protection optimale Si le mat riel ou son antenne d mission est install l ext rieur il doit faire l objet d une licence L installateur de cet quipement radio doit veiller ce que l antenne soitimplant e et dirig e de mani re n mettre aucun champ HF d passant les limites fix es pour l ensemble de la population par Sant Canada Reportez vous au Code de s curit 6 que vous pouvez consulter sur le site Web de Sant Canada www hc sc gc ca rpb Le terme IC pr c dant le num ro de d accr ditation inscription signifie simplement que le produit est conforme aux sp cifications techniques d Industry Canada Notice to Users in the European Union Products bearing the CE mark are in conformity with the protection requirements of EC Council directives 2004 108 EC 2006 95 EC and 1999 5 EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment Notices 235 Compliance is indicated by the CE marking A declaration of conformity to the requirements of the Directives is availab
148. ion Laser advisory label A laser notice label may be affixed to this printer as shown DANGER invisibile imer rathution when cartridge are removed and mteriock defeated Avoid expowere to laser beam Perigo Ermine invinevel de laser quando ca cartuchos s 0 removidos e a teve aberta Evite exposi o ao feise Opere Navitje sewarsto crate hadu su kiere ultione podia squiecana seza zbegarvat aiegunw zaone Por Nebarped vpskyts nevidtein ho inerbvi o zitari ph oteirendn karet a odhio msari popatty Nevystereste 1m papri Fare Usynhig imarstr ling mde tomerkassetteme ferna og aP nnieg oph ves Undgs st komme kontakt med stralen Pas op Oraichtbae laserstraling ah cartridges werden verwijderd en vergeendeking opes is Voorkere Bheotsteling aan de stralen Danger Radurtora irremities lors du retrait des cartouches t du deweroufage des loquets Eviter toste exposition au rayon laser Vama Makypredtients lasersiteily on varottava kun whekasetit oe poistettu ja kukitus on awhi Vit sdneelle altiturmista Getah UnsichtSare Laserstrahtung beim Herausnehenen von Drectharsetten und offener Sicherhemiperne Laserstrahl meiden Vries Atgpern arrwabalio Mr trav aqopo vva c contin ex PINGAT N eong ies Anopeyen vw dia on Myr Rev acie Figpalerri A karetiak kwetalwkor lathatatias ezervogarrin lephet fel a a biztomagi kapculo nem modit Keridpit of a laperiugarat Pericolo Ermiswone d radiazioni aver durante la rimozione de
149. ion to approximated EuroScale color output Vivid CMYK Increases the color saturation of the US CMYK color Correction setting Off No color correction is implemented Mis How can I match a particular color such as a corporate logo From the printer Quality menu nine types of Color Samples sets are available These are also available from the Color Samples page of the Embedded Web Server Selecting any sample set generates a multiple page printout consisting of hundreds of colored boxes Either a CMYK or RGB combination is located on each box depending on the table selected The observed color of each box is obtained by passing the CMYK or RGB combination labeled on the box through the selected color conversion table By examining Color Samples sets a user can identify the box whose color is the closest to the desired color The color combination labeled on the box can then be used for modifying the color ofthe object in a software program For more information see the software program Help topics Manual color correction may be necessary to utilize the selected color conversion table for the particular object Selecting which Color Samples set to use for a particular color matching problem depends on the Color Correction setting being used Auto Off or Manual the type of object being printed text graphics or images and how the color of the object is specified in the software program RGB or CMYK combinations When
150. ional printer setup 31 Security Method There are three basic options for Security Method WEP key If your network uses more than one WEP key enter up to four in the provided spaces Select the key currently in use on the network by selecting the Default WEP Transmit Key Or WPA or WPA2 passphrase WPA includes encryption as an additional layer of security The choices are AES or TKIP Encryption must be set for the same type on the router and on the printer or the printer will not be able to communicate on the network No security If your wireless network does not use any type of security then you will not have any security information Note Using an unsecured wireless network is not recommended If you are installing the printer on an 802 1X network using the Advanced method then you may need the following Authentication type nner authentication type 802 1X username and password Certificates Note For more information on configuring 802 1X security see the Networking Guide on the Software and Documentation CD Installing the printer on a wireless network Windows Before you install the printer on a wireless network make sure that Your wireless network is set up and working properly The computer you are using is connected to the same wireless network where you want to set up the printer 1 Connect the power cable to the printer and then toa properly grounded electrical outlet and then turn
151. ioners heaters or ventilators Free from direct sunlight humidity extremes or temperature fluctuations Clean dry and free of dust Allow the following recommended amount of space around the printer for proper ventilation 31 37 kg 69 15 Ibs 1 102 mm 4 in 2 508 mm 20 in 3 152 mm 6 in 4 76 mm 3 in 5 254 mm 10 in Learning about the printer 12 Printer configurations Basic models 1 Printer control panel Automatic Document Feeder ADF Standard exit bin Top door latch Right side cover Standard 250 sheet tray Tray 1 N O Uu RB WIN Manual feeder 650 sheet duo drawer with integrated multipurpose feeder Tray 2 Basic functions of the scanner The scanner provides copy fax and scan to network capability for workgroups You can Make quick copies or change the settings on the printer control panel to perform specific copy jobs Send a fax using the printer control panel Send a fax to multiple fax destinations at the same time e Scan documents and send them to your computer an e mail address an FTP server or a USB flash memory device Learning about the printer 13 Understanding the ADF and scanner glass Automatic Document Feeder ADF Scanner glass Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos
152. irektiivi 1999 5 EU p hin uetele ja nimetatud direktiivist tulenevatele muudele asjakohastele s tetele Suomi Olivetti vakuuttaa t ten ett tama tuote on direktiivin 1999 5 EY oleellisten vaatimusten ja muiden sit koskevien direktiivin ehtojen mukainen Fran ais Par la pr sente Olivetti d clare que l appareil ce produitest conforme auxexigences fondamentales etautres dispositions pertinentes de la directive 1999 5 CE Magyar Alul rott Olivetti nyilatkozom hogy a term k megfelel a vonatkoz alapvet k vetelm nyeknek s az 1999 5 EC ir nyelv egy b el r sainak slenska H r me lysir Olivetti yfir v a essi vara er samr mi vi grunnkr fur og a rar kr fur sem ger ar eru tilskipun 1999 5 EC Italiano Con la presente Olivetti dichiara che questo questo prodotto conforme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999 5 CE Latviski Ar o Olivetti deklar ka is izstr d jums atbilst Direkt vas 1999 5 EK b tiskaj m pras b m un citiem ar to saist tajiem noteikumiem Lietuvi iuo Olivetti deklaruoja kad is produktas atitinka esminius reikalavimus ir kitas 1999 5 EB direktyvos nuostatas Notices 236 Malti Bil pre enti Olivetti jiddikjara li dan il prodott huwa konformi mal ti ijiet essenzjali u ma dispo izzjonijiet o rajn relevanti li jinsabu fid Direttiva 1999 5 KE Nederlands Hierbij verklaart Olivetti dat het toestel dit pro
153. its of Watts the power consumption should be multiplied by the time the product spends in each mode in order to calculate energy usage The total product energy usage is the sum of each mode s energy usage Industry Canada compliance statement This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equipment Standard ICES 003 Avis de conformit aux normes de l industrie du Canada Cet appareil num rique de classe B est conforme aux exigences de la norme canadienne relative aux quipements pouvant causer des interf rences NMB 003 Notice to users of the US telephone network FCC requirements This equipment complies with Part 68 ofthe FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the back of this equipment is a label that contains among other information Notices 231 a product identifier in the format US AAAEQ TXXXxX If requested this number must be provided to your telephone company This equipment uses the RJ 11C Universal Service Order Code USOC jack A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See your setup documentation for more information
154. kground Removal setting in the Copy Settings menu PATTERNS MOIR APPEAR IN THE OUTPUT e From the printer control panel press the Mode button until the light comes on next to Text Photo or Photo Rotate the original document on the scanner glass Fromthe printer control panel press the Scale button and adjust the setting TEXT IS LIGHT OR DISAPPEARING From the printer control panel press the Mode button until the light comes on next to Text or Text Photo THE OUTPUT APPEARS WASHED OUT OR OVEREXPOSED From the printer control panel press the Mode button until the light comes on next to Text Photo or Photo e From the printer control panel press the Darkness button and change to a darker setting Partial document or photo copies These are possible solutions Try one or more of the following CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner CHECK THE PAPER SIZE SETTING Make sure the Paper Size setting matches the paper loaded in the tray Solving scanner problems Checking an unresponsive scanner If your scanner is not responding then make sure The printer is turned on The printer cable is securely attached to the printer and the host computer print server option or other network device Troubleshooting 205 The power cord is plugged into the printer and a properly grounded electrical outlet The electrical outlet is not
155. lace the Software Program should it be determined that the media does not conform to this limited warranty 2 DISCLAIMER AND LIMITATION OF WARRANTIES EXCEPT AS PROVIDED IN THIS SOFTWARE LICENSE AGREEMENT AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW LICENSOR AND ITS SUPPLIERS PROVIDE THE SOFTWARE PROGRAM AS IS AND HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO TITLE NON INFRINGEMENT MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND ABSENCE OF VIRUSES ALL WITH REGARD TO THE SOFTWARE PROGRAM TO THE EXTENT LICENSOR CANNOT BY LAW DISCLAIM ANY COMPONENT OF THE IMPLIED Notices 237 WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE LICENSOR LIMITS THE DURATION OF SUCH WARRANTIES TO THE 90 DAY TERM OF THE EXPRESS SOFTWARE LIMITED WARRANTY This Agreement is to be read in conjunction with certain statutory provisions as that may be in force from time to time that imply warranties or conditions or impose obligations on Licensor that cannot be excluded or modified If any such provisions apply then to the extent Licensor is able Licensor hereby limits its liability for breach of those provisions to one of the following providing you a replacement copy of the Software Program or reimbursement of the price paid for the Software Program The Software Program may include internet links to other software applications and or internet web pages hosted and opera
156. lash drive while the printer is printing other jobs Busy appears After the other jobs are processed you may need to view the held jobs list to print documents from the flash drive 3 Press the arrow button until the document you want to print appears and then press E Note Folders found on the flash drive appear with a in front of the folder for example documents File names are appended by the extension type for example jpg 4 Press fto print one copy or enter the number of copies using the keypad and then press fll to initiate the print job Note Do not remove the flash drive from the USB port until the document has finished printing Printing 64 Supported flash drives and file types File type Many flash drives are tested and approved for use with the printer Documents Notes pdf Hi Speed USB flash drives must support the Full speed standard Devices supporting only USB oS Low speed capabilities are not supported USB flash drives must support the FAT File Allocation Tables system Devices formatted with NTFS New Technology File System or any other file system are not supported Printing photos from a PictBridge enabled digital camera You can connect a PictBridge enabled digital camera to the printer and use the buttons on the camera to select and print photos 1 Insert one end of the USB cable into the camera Note Use only the USB cable that came with your camera 2 Insertthe o
157. le at the end of this User Guide Refer to the table at the end of the Notices section for further compliance information This product may be used in the countries indicated in the table below AT BE BG CH CY CZ DE DK EE EL ES FI FR HR HU IE IS IT LI LT LU LV MT NL NO PL PT RO SE SI SK TR UK Cesky Spole nost Olivetti t mto prohla uje e v robek tento v robek je ve shod se z kladn mi pozadavkya dal mi p slu n mi ustanoven mi sm rnice 1999 5 ES Dansk Olivetti erkl rer herved at dette produkt overholder de v sentlige krav og vrige relevante krav i direktiv 1999 5 EF Deutsch Hiermit erkl rt Olivetti dass sich das Ger t dieses Ger t in bereinstimmung mit den grundlegenden Anforderungen und den brigen einschl gigen Bestimmungen der Richtlinie 1999 5 EG befindet EAAnvikj ME THN NAPOYZA H OLIVETTI AHAONEI OTI AYTO TO NPOION ZYMMOP ONETAI lIPO2 TIX OYZIOAEIZ ATIAITHZEI2 KAI TIX AOINES ZXETIKE2 AIATAZEIZ TH OAHMA2 1999 5 EK English Hereby Olivetti declares that this type of equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999 5 EC Espanol Por medio de la presente Olivetti declara que este producto cumple con los requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999 5 CE Eesti K esolevaga kinnitab Olivetti et seade see toode vastab d
158. led setting is selected in other menus Paper Notes Card Stock Transparency Paper is the factory default setting Glossy The Recycled type must be supported by the selected tray or feeder in order for you to print from that source Envelope Cotton Understanding printer menus 124 Custom Scan Sizes menu ID Card Width 1 14 inches 25 355 6 mm Height 1 14 inches 25 355 6 mm Orientation Landscape Portrait 2 scans per side Off On DIE ejd e Specifies a non standard scan size Notes 483 inches is the US factory default setting for Width 123 millimeters is the international factory default setting for Width 6 32 inches is the US factory default setting for Height 161 millimeters is the international factory default setting for Height Landscape is the factory default setting for Orientation Onis the factory default setting for 2 scans per side Custom Scan Size x Scan Size Name Width 1 14 inches 25 355 6 mm Height 1 14 inches 25 355 6 mm Orientation Landscape Portrait 2 scans per side Off On Universal Setup menu Specifies a custom scan size name and options This name replaces a Custom Scan Size x namein the printer menus Notes 8 5 inches is the US factory default setting for Width 216 millimeters is the international factory default setting for Width 14 inches is the US factory default setting for Height 356 millimeters is the international factory d
159. lem with the scanner and automatically disabled it 1 Remove all pages from the ADF 2 Turn the printer off 3 Wait 15 seconds and then turn the printer on 4 Place the document in the ADF 5 Press to start a black only job or L3 to start a color job Note If turning the printer off and then on again does not clear the message contact your system support person 940 01 Press down onthe cyan toner cartridge to make sure itis installed properly Turn the printer off wait about 10 seconds and then turn the printer back on 941 01 Press down on the magenta toner cartridge to make sure it is installed properly Turn the printer off wait about 10 seconds and then turn the printer back on 942 01 Press down on the yellow toner cartridge to make sure it is installed properly Turn the printer off wait about 10 seconds and then turn the printer back on 943 01 Press down on the black toner cartridge to make sure it is installed properly Turn the printer off wait about 10 seconds and then turn the printer back on 940 02 The cyan toner cartridge needs maintenance Call for service Understanding printer messages 170 941 02 The magenta toner cartridge needs maintenance Call for service 942 02 The yellow toner cartridge needs maintenance Call for service 943 02 The black toner cartridge needs maintenance Call for service 900 999 Service lt message gt 1 Turn the printer off 2 Unplug the power cord fr
160. lifting the handles and then gently pulling away from the imaging kit 4 Remove the right side cover Maintaining the printer 177 5 Press the green levers on each side of the waste toner bottle and then remove it 6 Lift the blue levers on the imaging kit and then pull it toward you 7 Press down on the blue levers grasp the green handles on the sides and then pull the imaging kit out Warning Potential Damage Do not touch the underside of the imaging kit This could damage the imaging kit Maintaining the printer 178 8 Remove the yellow cyan and magenta developer units t 9 Unpack the replacement black imaging kit Leave the packaging on the black developer unit 10 Gently shake the black developer unit side to side 11 Remove the packaging from the black developer unit 12 Insert the black developer unit Maintaining the printer 179 13 Replace the yellow cyan and magenta developer units Note Make sure each developer unit is inserted into a matching color slot 14 Place the used black imaging kit in the enclosed package 15 Align and insert the imaging kit 16 Rotate the blue levers down until the imaging kit drops into place Maintaining the printer 180 17 Replace the waste toner bottle 18 Replace the right side cover 19 Replace the toner cartridges Maintaining the printer 181 20 Close the top door 21 Close the front door Replacing a bl
161. lle cartucce e dui blocco Evitare mpowatone ai raggi fare Unynlig laseretriling n r kassetter tas ut og sperren er satt vit av spill Ueng ekeponering Nebezpectefnies nirwvitocz u prormiervewune lasescens po wywct kasety i wrfhiczersu bickudy Unitat apar na maziy Oreca Npa Cometic eap petirux W apye Gecit vn ppuce Mary NAIPES raaa aeris uo ad Tine Joys Prone Neterpetenates newkiintnato imuncedho feci zn cdobratech kara c 3 osb cecenane ponite Neavgxtavute ka ton Pebgro Se prodecen rechechores liner invisibles al extraer los cartuchos cos of interbioquao desactivado Evite la aepownen al haz de liner Varning Osynlig laserstriinimg n r kassetterna dr borttagna och sp rren avabtiverad Uedwk att utiatta dig for str len se Se SELE 4756 R 13 stk FU H g Ig RR AMV OMAZH Ao SOROS Ano MHLTT MWI SSA SSELT FN Power consumption Product power consumption The following table documents the power consumption characteristics of the product Note Some modes may not apply to your product Description Power consumption Watts Printing The product is generating hard copy output from electronic inputs 540 W Copying The product is generating hard copy output from hard copy original 510 W documents Scanning The product is scanning hard copy documents 60 W Notices 230 Description Power consumption Watts Ready The product is waiting for a print job 50 W Power Saver The prod
162. ly from the Paper Size menu The Paper Type setting must be set for all trays from the Paper Type menu The Paper Type menu and the Paper Size menu are both available from the Paper Size Type menu Unlinking trays Unlinked trays have settings that are not the same as the settings of any other tray To unlink a tray change the following tray settings so that they do not match the settings of any other tray Paper Type for example Plain Paper Letterhead Custom Type lt x gt Paper Type names describe the paper characteristics If the name that best describes your paper is used by linked trays assign a different Paper Type name to the tray such as Custom Type x or define your own custom name Paper Size for example letter A4 statement Load a different paper size to change the Paper Size setting for a tray Paper Size settings are not automatic they must be set manually from the Paper Size menu Warning Potential Damage Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray The temperature of the fuser varies according to the specified Paper Type Paper may not be properly processed if an inaccurate Paper Type is selected Assigning a Custom Type name Assign a Custom Type name to a tray to link or unlink it Associate the same Custom Type name to each tray that you want to link Only trays with the same custom names assigned will link 1 Make sure the printer is on and
163. m the print options pop up menu choose Job Routing 3 Select Fax and then enter the recipient name number and other information as needed 4 Click Print For Mac OS X version 10 4 or later users 1 With a document open choose File Print 2 From the PDF pop up menu choose Fax PDF 3 Type the fax number in the To field and enter other information as needed 4 Click Fax If you receive an error No fax modems were found follow these directions to add your printer as a fax a From the Printer pop up menu choose Add Printer b Select the printer from the dialog that appears c From the Print Using pop up menu choose Select a driver to use d From the list choose your printer fax model and then click Add Creating shortcuts Creating a fax destination shortcut using the Embedded Web Server Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax you can create a permanent fax destination and assign a shortcut number You can create a shortcut to a single fax number or a group of fax numbers 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Manage Destinations Note A password may be required If you do not have an ID and password get one from your system support
164. mage Smoothing On Off Enhances the contrast and sharpness of low resolution images and smooths their color transitions Notes e Off is the factory default setting Image Smoothing has no effect on images that are 300 dpi or higher in resolution PCL Emul menu Description Font Source Resident Download All Specifies the set of fonts used by the Font Name menu item Notes Resident is the factory default setting It shows the factory default set of fonts downloaded into RAM Download shows all the fonts downloaded into RAM All shows all fonts available to any option Understanding printer menus 150 Menu item Description Font Name Identifies a specific font and the option where it is stored RO Courier Notes RO Courier is the factory default setting RO Courier shows the font name font ID and storage location in the printer The font source abbreviation is R for Resident F for Flash and D for Download Symbol Set Specifies the symbol set for each font name 10U PC 8 Notes 12U PC 850 e 10U PC 8 is the US factory default setting 12U PC 850 is the international factory default setting Asymbol set is a set of alphabetic and numeric characters punctuation and special symbols Symbol sets support the different languages or specific programs such as math symbols for scientific text Only the supported symbol sets are shown PCL Emulation Settings Point Size 1
165. merics 150 displayed 167 200 Paper jam lt areaname gt 167 201 yy Paper jam lt area name gt 168 202 yy Paper jam lt area name gt 168 230 yy Paper jam lt area name gt 168 235 Paper Jam Check Duplex 168 24x Paper Jam Check Tray lt x gt 168 250 yy Paper jam lt area name gt 169 250 sheet tray standard loading 45 290 292 ADF Scanning Jams 169 293 Paper Missing 169 293 02 Flatbed Cover Open 169 294 ADF Jam 169 30 yy lt color gt cartridge missing 164 31 Defective Imaging Kit 164 34 Short paper 164 35 Insufficient memory to support Resource Save feature 165 37 Insufficient memory to collate job 165 38 Memory Full 165 39 Complex page some data may not have printed 165 40 lt color gt Invalid refill change cartridge 165 50 PPDS Font Error 165 51 Defective flash detected 165 52 Not enough free space in flash memory for resources 166 53 Unformatted flash detected 166 54 Network lt x gt Software Error 166 56 Standard USB Port Disabled 166 58 Too many flash options installed 166 58 Too many trays attached 167 59 Incompatible tray lt x gt 167 650 sheet duo drawer installing 27 loading 47 82 Replace waste toner box 167 82 yy Waste toner box missing 167 840 01 Scanner Disabled 170 840 02 Scanner Auto Disabled 170 88 yy color Cartridge is low 167 88 yy Replace color Cartridge 167 900 999 Service message 171 940 01 170 940 02 170 941 01 170 941 02 171 942 01 170 942 02 171 943 01 170 9
166. message and continue printing Understanding printer messages 167 201 yy Paper jam lt area name gt 1 Clear the paper path 2 Remove the jammed paper below the fuser 3 Press J to clear the message and continue printing 202 yy Paper jam lt area name gt 1 Clear the paper path 2 Remove the jammed paper from the fuser 3 Press Bto clear the message and continue printing 230 yy Paper jam area name gt 1 Clear the paper path 2 Open the front door and then remove the jammed paper 3 Close the front door 4 Press J to clear the message and continue printing Note When there is more than one jam the message displays the number of pages jammed 235 Paper Jam Check Duplex An unsupported paper size is jammed in the duplex unit 1 Open the front door 2 Remove the jam 3 Loadthe tray with the correct paper size 4 Press M to continue printing 24x Paper Jam Check Tray x 1 Pullthe tray out 2 Remove the jammed paper 3 Insert the tray If all jams are cleared the printer resumes printing Note When there is more than one jam the message indicates the number of pages jammed Understanding printer messages 168 250 yy Paper jam area name gt 1 Clear the paper path 2 Open the front door and then remove the jammed paper 3 Hold the fuser cover down and then remove the jammed paper from inside the fuser 4 Close the fuser cover and then close the front door 5 Press Eto clear the message and co
167. n box type D setup exe where D is the letter of your CD or DVD drive Click Install Printer and Software 3 Click Agree to agree to the License Agreement on O U 9 Select Suggested and then click Next Note To configure the printer using a static IP address using IPv6 or to configure printers using scripts select Custom and follow the on screen instructions Select Wired Network Attach and then click Next Select the printer manufacturer from the list Select the printer model from the list and then click Next Select the printer from the list of printers discovered on the network and then click Finish Note If your configured printer does not appear in the list of discovered printers click Add Port and follow the on screen instructions Follow the on screen instructions to complete the installation For Macintosh users 1 2 Allow the network DHCP server to assign an IP address to the printer Print the network setup page from the printer For information on printing a network setup page see Printing a network setup page on page 30 Locate the printer IP address in the TCP IP section of the network setup page You will need the IP address if you are configuring access for computers on a different subnet than the printer Install the drivers and add the printer a Install a PPD file on the computer 1 Insert the Software and Documentation CD in the CD or DVD drive 2 Double click the installer package
168. n copies of the Software Program or components thereof The transfer may not be an indirect transfer such as a consignment Prior to the transfer the end user receiving the transferred Software Program must agree to all these License Agreement terms Upon transfer of the Software Program your license is automatically terminated You may not rent sublicense or assign the Software Program except to the extent provided in this License Agreement and any attempt to do so shall be void UPGRADES To Use a Software Program identified as an upgrade you must first be licensed to the original Software Program identified by Licensor as eligible for the upgrade After upgrading you may no longer use the original Software Program that formed the basis for your upgrade eligibility LIMITATION ON REVERSE ENGINEERING You may not alter decrypt reverse engineer reverse assemble reverse compile or otherwise translate the Software Program except as and to the extent expressly permitted to do so by applicable law for the purposes of inter operability error correction and security testing If you have such statutory rights you will notify Licensor in writing of any intended reverse engineering reverse assembly or reverse compilation You may not decrypt the Software Program unless necessary for the legitimate Use of the Software Program ADDITIONAL SOFTWARE This License Agreement applies to updates or supplements to the original Software Program provided b
169. n should use Text mode Use Text mode when text preservation is the main goal of the fax and preserving images copied from the original document is not a concern Text mode is recommended for faxing receipts carbon copy forms and documents that contain only text or fine line art When should I use Text Photo mode e Use Text Photo mode when faxing an original document that contains a mixture of text and graphics Text Photo mode is recommended for magazine articles business graphics and brochures When should use Photo mode Use Photo mode when faxing photos printed on a laser printer or taken from a magazine or newspaper Forwarding a fax This option lets you print and forward received faxes to a fax number 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup Faxing 101 5 Click inside the Fax Forwarding box and then select one of the following Print Print and Forward Forward 6 From the Forward to list select Fax 7 Clickinside the Forward to Shortcut box and then enter the shortcut number where you want the fax forwarded Note The shortcut number must be a valid shortcut number for the setting that was selected in the Forward to box 8 Click Submit Faxing
170. n those described in the user documentation to a professional service person A CAUTION SHOCK HAZARD To avoid the risk of electric shock when cleaning the exterior of the printer unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding A CAUTION SHOCK HAZARD Do not use the fax feature during a lightning storm Do not set up this product ormakeany electrical or cabling connections such as the fax feature power cord or telephone during alightning storm A CAUTION TIPPING HAZARD Floor mounted configurations require additional furniture for stability You must use either a printer stand or printer base if you are using a high capacity input tray a duplex unit and an input option or more than one input option If you purchased a multifunction printer MFP that scans copies and faxes you may need additional furniture For more information see the safety sheet that came with your printer SAVE THESE INSTRUCTIONS Safety information 11 Learning about the printer Selecting a location for the printer When selecting a location for the printer leave enough room to open trays covers and doors If you plan to install any options leave enough room for them also It is important to Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard e Provide a flat sturdy and stable surface Keep the printer Away from the direct airflow of air condit
171. nctions are unavailable Press 1 on the keypad 3 Press the arrow buttons until Scan to USB appears and then press E Press Start To Beginappears Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 5 f you are loading a document into the ADF then adjust the paper guides Press Bl or F to send the scanned image Note The scan settings determine if the image is sent in black or color Pressing the black or color button does not change these settings Scanning to a computer or USB flash memory device 106 Understanding scan to computer options Sides Duplex This option informs the printer if your original document is simplex printed on one side or duplex printed on both sides This lets the scanner know what needs to be scanned for inclusion in the document Note Duplex scanning is not available on selected printer models Darkness This option adjusts how light or dark your scanned documents will turn out in relation to the original document Improving scan quality When should I use Text mode Use Text mode when text preservation is the main goal of the scan and preserving images copied from the original document is not a concern Text mode is recommended for receipts carbon copy forms
172. nd End times Observe DST Accommodates Daylight Savings Time changes Note On is the factory default setting Lets the printer clock synchronize with the Network Time Protocol NTP server Note On is the factory default setting Understanding printer menus 156 Understanding printer messages List of status and error messages Access USB after scan A USB drive was inserted into the printer while the printer was scanning From the keypad press 1 to open the drive after scanning or press 2 to ignore the USB drive Access USB now A USB drive was inserted into the printer while the printer was setting up a job copy fax e mail or FTP or while in the menus From the keypad press 1 to release job resources and access the USB drive directly or press 2 to ignore the USB drive and return to the job being set up Busy Wait for the message to clear Calibrating Wait for the message to clear Call complete A fax call is completed Wait for the message to clear Cancel not available Wait for the message to clear Canceling Wait for the message to clear Check Config ID The printer configuration ID is invalid Contact Customer Support Clock battery The real time clock in the printer has a malfunctioning battery This message appears until the real time clock battery is replaced Understanding printer messages 157 Close door Close the upper and lower doors lt col
173. ne to the same telephone line ee 86 Connecting to an adapter for your country or FEQIONL sesssssecsssessssseseeseseesnseeesuncecnsecsssseessnsceesteccsseeesscsunseesnseesnseeeenseees 87 Connecting to a computer with a modem etes tenen nia 92 Setting the outgoing fax name and NUMDEL Qu csescssssecsssecessteessssceeseeecensececncecsesscessseessnseessueecenseceesseessseessneeeeseeeenseeeeneeees 94 Setting the date and time rt eet decstichsaasteseitoonstienciecvansdelbovsenscedeesenuaesovevendadecorscsensessntsvediesters 94 T rning daylightsaving time oh Or Off erreichen a eate Pee e Sette a retener 94 Sending Bie Srter veep NT 95 Sending a fax using the printer control panel etes teeenn tentent tto nott tonto ttna tto tasto tetto sons 95 Sending afaxusing thecombpUter eee trertetentirtentiete roter E rede E En RRE aS 95 Kea NS FAILS ascia stn iii o par E O E eo E EEE E NR 96 Creating a fax destination shortcut using the Embedded Web Server teretes 96 Creating a fax destination shortcut using the printer control panel serene 97 Using sh rtc ts and th address DOO aiii Rsidx Ada e aout adr RR UR EAD QU a HA M ERA 98 Using fax destination shioFtCUts i certnm entrate decere a eene 98 MISTING EME AU AES S HOOK eme se EA A A a aaa 98 CUSTOMIZING T3X SOLITOS ioa naipiso Od dau arn Pb con ad DU Un dU GA D P AR DP end ia Rd D a UM E
174. ng Press fto select Cont inue The printer continues to print until the photoconductor kit is completely exhausted When the photoconductor kit is exhausted replace it Understanding printer messages 160 Phone in Use The telephone attached to the printer is in use or its handset is off the cradle 1 Place the handset on the telephone cradle 2 Press RJ to send a black only fax or EJ to send a color fax 3 Enter the fax number Picture too large The photo sent to the printer is larger than the current paper size Press the arrow buttons until Closest photo sizeorFit to page appears and then press E Power Saver The printer is saving power while it waits for the next print job Senda job to print e Touch J to warm the printer to normal operating temperature Afterwards Ready appears Printing error A job sent from a USB drive was not successfully received Wait for the message to clear and then try sending the job again Programming Code The printer is receiving a file that is a code update Wait for the message to clear Warning Potential Damage Do not turn the printer off while this message appears on the display Reading data A PictBridge enabled device is connected and the printer is reading data from the device Wait for the message to Clear Warning Potential Damage Do not remove the device or turn the printer power off while Reading data appears on the display Reading error Remove drive The
175. nition OCR forms In some cases registration can be adjusted with a software application to successfully print on these forms Coated papers erasable bond synthetic papers thermal papers Rough edged rough or heavily textured surface papers or curled papers Recycled papers that fail EN12281 2002 European Paper weighing less than 60 g m 16 Ib Multiple part forms or documents Selecting paper Using appropriate paper prevents jams and helps ensure trouble free printing To help avoid jams and poor print quality Always use new undamaged paper Before loading paper know the recommended print side of the paper This information is usually indicated on the paper package Donot use paper that has been cut or trimmed by hand Donot mix paper sizes types or weights in the same source mixing results in jams Donot use coated papers unless they are specifically designed for electrophotographic printing Selecting preprinted forms and letterhead Use these guidelines when selecting preprinted forms and letterhead Use grain long for 60 to 176 g m weight paper Useonly forms and letterhead printed using an offset lithographic or engraved printing process Avoid papers with rough or heavily textured surfaces Use papers printed with heat resistantinks designed for use in xerographic copiers The ink must be able to withstand temperatures up to 200 C 392 F without melting or releasing hazardous emissions Use inks
176. nk pages are inserted in a print job Do Not Print Note Do Not Print is the factory default setting Stacks the pages of a print job in sequence when printing multiple copies Between Copies Between Jobs Between Pages Notes Off e Off is the factory default setting No pages will be collated The On setting stacks the print job sequentially Both settings print the entire job the number of times specified by the Copy menu setting Separator Sheets Specifies whether blank separator sheets are inserted None Notes None is the factory default setting Between Copies inserts a blank sheet between each copy of a print job if Collation is set to On If Collation is set to Off a blank page is inserted between each set of printed pages such as after all page 1 s all page 2 s and so on Between Jobs inserts a blank sheet between print jobs Between Pages inserts a blank sheet between each page of the print job This setting is useful when printing transparencies or inserting blank pages in a document for notes Separator Source Tray x Multi Page Feeder Specifies the paper source for separator sheets Note Tray 1 standard tray is the factory default setting Reverse Horizontal Reverse Vertical Vertical N Up Specifies that multiple page images are printed on one side of a sheet of paper Off Notes 2Up 4Up The number selected is the number of page images that will print per side
177. nly text or fine line art When should use Text Photo mode e Use Text Photo mode when copying an original document that contains a mixture of text and graphics Text Photo mode is recommended for magazine articles business graphics and brochures When should I use Photograph mode Use Photograph mode when the original documentis a high quality photograph or inkjet print Copying 76 E mailing Scanner glass Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings You can use the printer to e mail scanned documents to one or more recipients There are three ways to send and e mail from the printer You can type the e mail address use a shortcut number or use the address book Getting ready to e mail Setting up the e mail function For e mail to operate it must be turned on in the printer settings and have a valid IP address or gateway address To set up the e mail function 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click E mail FTP Settings 4 Click E mail Server Setup 5 Change the e mail settings as needed 6 Click Submit E mailing 77 Setting up the ad
178. ns RJ 11 cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network A CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer CAUTION SHOCK HAZARD Make sure that all external connections such as Ethernet and telephone system connections are properly installed in their marked plug in ports This product is designed tested and approved to meet strict global safety standards with the use of specific manufacturer s components The safety features of some parts may not always be obvious The manufacturer is not responsible for the use of other replacement parts A CAUTION POTENTIAL INJURY Do not cut twist bind crush or place heavy objects on the power cord Do not subject the power cord to abrasion or stress Do not pinch the power cord between objects such as furniture and walls If any of these things happen a risk of fire or electrical shock results Inspect the power cord regularly for signs of such problems Remove the power cord from the electrical outlet before inspecting it Safety information 10 Refer service or repairs other tha
179. ns until the correct type appears and then press Ri Submitting changes appears followed by Type 10 Press ES and then press BJ to return to the Ready state Configuring Universal paper settings The Universal Paper Size is a user defined setting that lets you print on paper sizes that are not preset in the printer menus Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu Then specify all of the following Universal size settings for your paper Units of measure inches or millimeters Portrait Height and Portrait Width Feed Direction Note The smallest supported Universal size is 76 2 x 127 mm 3 x5 in the largest is 215 9 x 355 6 mm 8 5 x 14 in Specify a unit of measurement 1 Make sure the printer is on and Ready appears 2 From the printer control panel press B 3 Press the arrow buttons until Paper Menu appears and then press EJ Loading paper and specialty media 44 4 Press the arrow buttons until Universal Setup appears and then press 5 Press the arrow buttons until Units of Measure appears and then press 6 Press the arrow buttons until the correct unit of measure appears and then press EB Submitting changes appears followed by the Universal Setup menu Specify the paper height and width Defining a specific height and width measurement for the Universal paper size in the portrait orientation allows the printer to support the size
180. nter PCL Emulation Note PS is the factory default setting PPDS Emulation Print Area Determines the print area on paper Normal Note Normal is the factory default setting Fit to Page Whole Page Download Target Collects permanent resources that have been downloaded on the printer and RAM automatically writes them to the flash drive Flash Note RAM is the factory default setting Resource Save Saves the permanently downloaded resources On Note Off is the factory default setting Off Finishing menu Note Certain options are not available on selected printer models Description Sides Specifies whether duplex 2 sided printing is set as the default for all print jobs 2 Sided Note 1 Sided is the factory default setting 1 Sided Duplex Binding Defines the way duplexed pages are bound and how the printing on the back of Long Edge the page is oriented in relation to the printing on the front of the page Short Edge Notes Long Edge is the factory default setting Long Edge specifies that binding be placed on the left edge of portrait pages and the top edge of landscape pages Short Edge specifies that binding be placed on the top edge of portrait pages and the left edge of landscape pages Understanding printer menus 145 Menu item Description Print Copies Specifies a default number of copies for each print job 1 999 Note 1 is the factory default setting Blank Pages Specifies whether bla
181. ntinue printing 290 292 ADF Scanning Jams The scanner failed to feed one or more pages through the ADF 1 Remove all pages from the ADF Note The message clears when the pages are removed from the ADF 2 Flexand fan the pages 3 Place the pages in the ADF 4 Adjust the ADF guides 5 From the printer control panel press lito start a black only job or J to start a color job 293 Paper Missing The scanner was instructed to scan using the ADF but there is no paper in the ADF Note The message clears when the pages are placed in the ADF 1 Flex and fan the pages 2 Place the pages in the ADF 3 Adjust the ADF guides 4 From the printer control panel press lito start a black only job or to start a color job 293 02 Flatbed Cover Open Close the scanner cover 294 ADF Jam This jam location may also be identifiedas 294 04 Duplex Sensor Off Jam 294 05 Scan Sensor Off Jam or294 06 ADF Backfeed Jam To clear this jam 1 Remove all pages from the ADF Note The message clears when the pages are removed from the ADF 2 Flex and fan the pages 3 Place the pages in the ADF Understanding printer messages 169 4 Adjust the ADF guides 5 From the printer control panel press lito start a black only job or J to start a color job 840 01 Scanner Disabled This message indicates that the scanner has been disabled by the system support person 840 02 Scanner Auto Disabled This message indicates the printer identified a prob
182. nu Note Certain options are not available on selected printer models Recycled Loading Description Determines whether 2 sided printing occurs for all jobs that specify Duplex Recycled as the paper type Off Note Off is the factory default setting Glossy Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Glossy as the paper type Off Note Off is the factory default setting Bond Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Bond as the paper type Off Note Off is the factory default setting Letterhead Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Letterhead as the paper type Off Note Off is the factory default setting Preprinted Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Preprinted as the paper type Off Note Off is the factory default setting Colored Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Colored as the paper type Off Note Off is the factory default setting Light Paper Loading Determines whether 2 sided printing occurs for all jobs that specify Duplex Light Paper as the paper type Off Note Off is the factory default setting Note Duplex sets the printer default to 2 sided printing for every print job unless 1 sided printing is selected from Print Properties in Windows or the Print dialog in Macintosh
183. nu Press EJ to enter the administration menus 2 Display View scanning copying faxing and printing options as well as status and error messages Note The fax feature is not available on selected printer models 3 Stop Cancel Press lito stop all printer activity 4 Colourstart Press to copy or scan in color 5 Black start Press Bil to copy or scan in black and white 6 Rightarrow Press ito scroll right 7 Select Press ito accept menu selections and settings Learning about the printer 17 Description 8 Left arrow Press l to scroll left 9 Indicator light Indicates the printer status Off The power is off Blinking green The printer is warming up processing data or printing e Solid green The printer is on but idle Blinking red Operator intervention is needed 10 Back Press J to return one screen at a time to the Ready screen Note An error beep sounds when you press Hifa flash drive is connected and the USB menu is ba displayed Fax d Redial Pause Resolution Description 1 Redial Pause Press the Redial Pause button to cause a two or three second dial pause in a fax number In the Fax To field a Dial Pause is represented by a comma From the home screen press the Redial Pause button to redial a fax number The button functions only within the Fax menu or with fax functions When outside of the Fax menu fax function or home
184. o not set up this product or make any electrical or cabling connections such as the fax feature power cord or telephone during alightning storm Warning Potential Damage Do not touch cables or the printer in the area shown while actively sending or receiving a fax Faxing 81 Initial fax setup Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page or on the first page of the transmission station name identification of the business other entity or individual sending the message and station number telephone number of the sending fax machine business other entity or individual To enter your fax setup information use the printer control panel or use your browser to access the Embedded Web Server and then enter the Settings menu Note If you do not have a TCP IP environment then you must use the printer control panel to enter your fax setup information Using the printer control panel for fax setup When the printer is turned on for the first time or if the printer has been off for an extended time a series of start up screens appear If the printer has fax capabilities then the following screens appear Station Name Station Number 1 When Station Name appears enter the name to be printed on all outgoing faxes a Press the button on the numeric keypad that corresponds with the number or letter you want The first time you pr
185. o the Fax Job log On Note On is the factory default setting Off Enable Call Log Enables access to the Fax Call log On Note On is the factory default setting Off Speaker Settings Menu item Description Speaker Mode Notes si ad Always Off turns the speaker off Cun onnee Onuntil Connected is the factory default setting The speaker is on and issues Always On a noise until the fax connection is made Always On turns the speaker on Speaker Volume Controls the volume setting High Note High is the factory default setting Medium Low Ringer Volume Controls the ringer volume for the fax speaker Note On is the factory default setting Understanding printer menus 141 Distinctive Rings Description Single Ring Answers calls with a one ring pattern On Note On is the factory default setting Off Double Ring Answers calls with a double ring pattern On Note On is the factory default setting Off Triple Ring Triple Ring answers calls with a triple ring pattern On Note On is the factory default setting Off Flash Drive menu Flash Drive menu Menu item Description Enable Drive Enables or disables the USB port on the front of the printer Enable Disable Notes Certain options are not available on selected printer models Enable is the factory default setting Update Code Enables or disables the ability of the printer to update its fi
186. o the printer Invalid Engine Code The engine code is invalid Contact Customer Support Invalid Network Code The network code is invalid Contact Customer Support LADP connection error The LADP server information is present but the printer is unable to communicate with the server or the communication ended before the return of the search results Wait for the message to clear and try searching for the address again Contact your system support person Line busy A fax number is dialed but the fax line is busy Wait for the message to clear Load src with x Try one or more of the following Load the paper tray or other source with the correct paper type and size Press EJ and then press EJ to cancel printing Load single sheet feeder with lt X gt Try one or more of the following Load the manual feeder with the correct paper type and size If no paper is in the manual feeder load a sheet and then press E to clear the message and continue printing Press EJ to clear the message and continue printing The printer manually overrides the manual request and then the job prints from an automatic source Press FEM and then press ito cancel printing Define a name for each custom type Custom 1 6 using the MarkVision utility When the printer is prompting for one of the custom types which has been named then only the custom name is displayed Understanding printer messages 159 Maintenance Th
187. ocument faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button Press the Darkness button Press the arrow buttons to make the copy lighter or darker Press Press Bl for a black only copy or LJ for a color copy O N QAU BF UM NM If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying 73 Adjusting copy quality 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Copy button 4 Press the Mode button until the light comes on next to the setting that best represents what you are copying Text Used for original documents that are mostly text or line art Text Photo Used when the original documents are a mixture of
188. of a print job stacked in sequence when making multiple copies On of the job Off Note On is the factory default setting Original Size Specifies the paper size of the original document Letter Notes Legal Executive Letter is the US factory default setting A4 is the international factory default setting Folio e A setting with an indicates it is the current default setting Statement Universal ID Card 4x6in 3x5in Business Card Custom Scan Size x A4 A5 Oficio Mexico A6 JIS B5 Paper Source Tray x Single Sheet Feeder Multi Sheet Feeder Specifies the paper source for copy jobs Note Tray 1 is the factory default setting Transparency Separators On Off Places a sheet of paper between transparencies Note On is the factory default setting Separator Sheets None Between Copies Between Jobs Between Pages Places a sheet of paper between pages copies or jobs based on the value selected Note None is the factory default setting Separator Source Tray x Manual Feeder Specifies a paper source Note Tray 1 is the factory default setting Darkness 4to 4 Specifies the level of darkness for the copy job Note The factory default setting is 0 Number of Copies 1 999 Specifies the number of copies for the copy job Note The factory default setting is 1 Understanding printer menus 135 Overlay Off Confidential Copy Draft Urgent Custom
189. ofanytrademark trade name trade dress or intellectual property notice thatappears on any computer display screens normally generated by or as a result of the Software Program b Copying You may make one 1 copy of the Software Program solely for purposes of backup archiving or installation provided the copy contains all of the original Software Program s proprietary notices You may not copy the Software Program to any public or distributed network c Reservation of Rights The Software Program including all fonts is copyrighted and owned by Licensor and or its suppliers Licensor reserves all rights not expressly granted to you in this License Agreement d Freeware Notwithstanding the terms and conditions of this License Agreement all or any portion of the Software Program that constitutes software provided under public license by third parties Freeware is Notices 238 10 11 12 13 14 15 16 17 licensed to you subject to the terms and conditions of the software license agreement accompanying such Freeware whether in the form of a discrete agreement shrink wrap license or electronic license terms at the time of download Use of the Freeware by you shall be governed entirely by the terms and conditions of such license TRANSFER You may transfer the Software Program to another end user Any transfer must include all software components media printed materials and this License Agreement and you may not retai
190. om the wall outlet 3 Check all cable connections 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the service message appears again contact Customer Support and report the message Understanding printer messages 171 Maintaining the printer Periodically certain tasks are required to maintain optimum print quality Storing supplies Choose a cool clean storage area for the printer supplies Store supplies right side up in their original packing until you are ready to use them Do not expose supplies to Direct sunlight Temperatures above 35 C 95 F High humidity above 8096 Salty air Corrosive gases Heavy dust Checking the status of supplies A message appears on the display when a replacement supply item is needed or when maintenance is required Checking the status of supplies from the printer control panel You can check the status of printer supplies by printing a menu settings page 1 Make sure the printer is on and Ready appears 2 From the printer control panel press B 3 Press the arrow buttons until Reports appears and then press E 4 Press the arrow buttons until Menu Settings Page appears and then press EJ Checking the status of supplies from a network computer Note The computer must be connected to the same network as the printer 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of
191. on Enter a shortcut number and then click Add If you enter a number that is already in use you are prompted to select another number Scanning to an FTP address 104 Scanning to a computer or USB flash memory device Scanner glass Use the ADF for multiple page documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings The scanner lets you scan documents directly to a computer or a USB flash memory device The computer does not have to be directly connected to the printer for you to receive Scan to PC images You can scan the document back to the computer over the network by creating a scan profile on the computer and then downloading the profile to the printer Note Scanning to a computer or USB device is not available on selected printer models Scanning to a computer 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section Click Scan Profile Click Create Scan Profile Select your scan settings and then click Next Select a location on your computer where you want to save the scanned output file a uu AB WwW NM Enter a profile name The profile name is also the user name it is the name that appears in the Scan Profile list on the display Click
192. onversion tables For example it is possible to apply one type of color conversion table to text while applying a different color conversion table to photographic images Should I use PostScript or PCL emulation printer software What settings should I use for the best color The PostScript driver is strongly recommended for best color quality The default settings in the PostScript driver provide the preferred color quality for the majority of printouts Why doesn t the printed color match the color see on the computer screen The color conversion tables used in Auto Color Correction mode generally approximate the colors of a standard computer monitor However because of technology differences that exist between printers and monitors there are many colors that can also be affected by monitor variations and lighting conditions For recommendations on how the printer color sample pages may be useful in solving certain color matching problems see the question How can match a particular color such as a corporate logo The printed page appears tinted Can adjust the color Sometimes a printed page may appear tinted for example everything printed seems to be too red This can be caused by environmental conditions paper type lighting conditions or user preference In these instances adjust the Color Balance setting to create a more preferable color Color Balance provides the user with the ability to make subtle adjustments to the
193. opy to be on appears and then press E Change the copy settings as needed N 8 Press for a black only copy or E for a color copy If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad 10 Press to return to the Ready state Copying on both sides of the paper duplexing Note The duplex feature is not available on selected printer models 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do notload postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel press the Copy button 4 Press the Duplex 2 Sided button 5 Press the arrow buttons until 1 To 2 Sided appears and then press E The first number represents sides of the original documents the second number represents sides of the copy For example select 1 sided to 2 sided if you have 1 sided original documents and you want 2 sided copies Copying 72 6 Press E for a black only copy or J for a color copy 7 If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press
194. or laser printers Tips on using transparencies Print samples on the transparencies being considered for use before buying large quantities When printing on transparencies Feed transparencies from the 250 sheet tray manual feeder or optional multipurpose feeder Use transparencies designed specifically for laser printers Check with the manufacturer or vendor to ensure transparencies are able to withstand temperatures up to 200 C 392 F without melting discoloring offsetting or releasing hazardous emissions To prevent print quality problems avoid getting fingerprints on the transparencies Before loading transparencies fan the stack to prevent sheets from sticking together Tips on using envelopes Print samples on the envelopes being considered for use before buying large quantities Printing 61 When printing on envelopes Feed envelopes from the manual feeder or optional multipurpose feeder Set the Paper Type to Envelope and select the envelope size Use envelopes designed specifically for laser printers Check with the manufacturer or vendor to ensure the envelopes can withstand temperatures up to 200 C 392 F without sealing wrinkling curling excessively or releasing hazardous emissions For the best performance use envelopes made from 60 g m 16 Ib bond paper Use up to 105 g m 28 Ib bond weight for envelopes as long as the cotton content is 25 or less All cotton envelopes must not exceed
195. or gt Low Replace the toner cartridge and then wait for the message to clear Dialing A fax number is dialed If the number is too long to fit on the screen only the word Dialing appears Wait for the message to clear DO NOT TOUCH The printer is receiving a code to update a file Wait for the message to clear Warning Potential Damage Do not turn off or touch the printer while this message appears on the display Fax complete A fax that was sent or received is complete Wait for the message to clear Fax failed The fax failed to be sent Wait for the message to clear Flushing buffer Wait for the message to clear File corrupt A file with a valid extension is detected but the actual file type does not match the extension or the file is corrupt Hex Trace The printer is in Hex Trace mode With Hex Trace selected all data sent to the printer is printed in hexadecimal and character representation This is used to help isolate the source of a print job problem Note Control codes are not executed To exit Hex Trace turn the printer off wait about 10 seconds and then turn the printer on Imaging Kit Replace the imaging kit and then press E to clear the message and continue printing Understanding printer messages 158 Incoming call This message appears when using manual fax mode Press MJ to print a black only fax or J to print a color fax Insert Tray x Insert the specified tray int
196. or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Ready appears Scanner unit does not close Make sure there are no obstructions 1 Open the scanner cover 2 Remove any obstruction keeping the scanner unit open Troubleshooting 203 3 Close the scanner cover Poor copy quality These are some examples of poor copy quality Blank pages Checkerboard pattern Distorted graphics or pictures Missing characters Faded print Dark print Skewed lines Smudges Streaks Unexpected characters White lines in print These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages THE TONER MAY BE LOW When 88 Cartridge low appears or when the print becomes faded replace the toner cartridge THE SCANNER GLASS MAY BE DIRTY Clean the scanner glass with a clean lint free cloth dampened with water THE COPY IS TOO LIGHT OR TOO DARK Adjust the copy darkness setting Troubleshooting 204 CHECK THE QUALITY OF THE ORIGINAL DOCUMENT Make sure the quality of the original document is satisfactory CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner UNWANTED TONER IS IN THE BACKGROUND Adjust the darkness to a lighter setting Change the Bac
197. original document is satisfactory CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner Partial document or photo scans These are possible solutions Try one or more of the following CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Size setting from the Paper menu 2 Before sending the job to print specify the correct size setting For Windows users specify the size from Print Properties For Macintosh users specify the size from the Page Setup dialog Cannot scan from a computer These are possible solutions Try one or more of the following CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Ready appears CHECK THE CABLE CONNECTIONS Make sure the network or USB cable is securely connected to the computer and the printer Solving fax problems Caller ID is not shown Contact your telecommunications company to verify that your telephone line is subscribed to the caller ID service Troubleshooting 207 If your region supports multiple caller ID patterns you may have to change the default setting There are two settings ava
198. p 6 Make sure the paper guides are secure against the edges of the paper Note Make sure that the side guides are placed tightly against the edges of the paper so that the image is registered properly on the page 7 Insertthe tray 8 Ifa different type or size of paper was loaded than the type or size previously loaded in the tray change the Paper Type or Paper Size setting for the tray from the printer control panel Note Mixing paper sizes or types in a paper tray may lead to jams Loading the 650 sheet duo drawer The 650 sheet duo drawer Tray 2 consists of a 550 sheet tray and an integrated 100 sheet multipurpose feeder The drawer is loaded in the same way as the 250 sheet tray and supports the same paper types and sizes The only differences are the look of the guide tabs and the location of the paper size indicators as shown in the following illustration Loading paper and specialty media 47 1 Length guide tabs 2 Size indicators 3 Width guide tabs J Using the multipurpose feeder 1 Push the multipurpose feeder latch to the left Kn 2 Open the multipurpose feeder Loading paper and specialty media 48 3 Grasp the extension and pull it straight out until it is fully extended 4 Prepare the paper for loading Flexsheets of paper back and forth to loosen them and then fan them Do not fold or crease the paper Straighten the edges on a level surface Hold
199. page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying using the ADF 1 Loadan original document faceup short edge first into the ADF Note Do notload postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 Adjust the paper guides 3 From the printer control panel press the Copy button or use the keypad to enter the number of copies Copying 69 4 5 Change the copy settings as needed From the printer control panel press Bl for a black only copy or J for a color copy Copying using the scanner glass 1 2 3 4 5 Place an original document facedown on the scanner glass in the upper left corner From the printer control panel press the Copy button or use the keypad to enter the number of copies Change the copy settings as needed From the printer control panel press Bl for a black only copy or J for a color copy Place the next document on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying photos a uu BF WN Place a photo facedown on the scanner glass in the upper left corner From the printer control panel press the Copy button Press the Mode button until the light next to Photo comes on Change the copy settings as needed From the printer control panel press Bl for a black onl
200. pages for each of the RGB and CMYK color conversion tables used in the printer Notes Selecting any setting prints the sample Color samples consist of a series of colored boxes along with the RGB or CMYK combination that creates the color observed These pages can be used to help decide which combinations to use to get the desired printed output From a browser window type the IP address of the printer to access a complete list of color sample pages from the Embedded Web Server Understanding printer menus 148 Menu item Description Manual Color RGB Customizes the RGB color conversions The values for each setting are RGB Image Vivid RGB Text sRGB Display RGB Graphics Display True Black sRGB Vivid Off Notes Vivid applies a color conversion table that produces brighter more saturated colors sRGB Display is the factory default setting for RGB Image This applies a color conversion table to an output that matches the colors displayed on a computer monitor e Display True Black applies a color conversion table that uses only black toner for neutral gray colors sRGB Vivid is the factory default setting for RGB Text and RGB Graphics sRGB Vivid applies a color table that increases saturation This is preferred for business graphics and text Offturns off color conversion Manual Color CMYIO Customizes the CMYK color conversions The values for each setting are CMYK Image USCMYK CMYK Text Eu
201. pplicable you are duly authorized by your employer or principal to enter into this contract ENTIRE AGREEMENT This License Agreement including any addendum or amendment to this License Agreementthatis included with the Software Program is the entire agreement between you and Licensor relating to the Software Program Except as otherwise provided for herein these terms and conditions supersede all prior or contemporaneous oral or written communications proposals and representations with respect to the Software Program or any other subject matter covered by this License Agreement except to the extent such extraneous terms do not conflict with the terms of this License Agreement any other written agreement signed by you and Licensor relating to your Use of the Software Program To the extent any Licensor policies or programs for support services conflict with the terms of this License Agreement the terms of this License Agreement shall control MICROSOFT CORPORATION NOTICES 1 2 This product may incorporate intellectual property owned by Microsoft Corporation The terms and conditions upon which Microsoft is licensing such intellectual property may be found at http go microsoft com fwlink Linkld 52369 This product is based on Microsoft Print Schema technology You may find the terms and conditions upon which Microsoft is licensing such intellectual property at http go microsoft com fwlink Linkld 83288 Notices 240 index Nu
202. press the Fax button To appears on the first line and the time and date appear on the second line 4 Enter the fax number and then press E Notes e To placea dial pause within a fax number press the Redial Pause button The dial pause appears as a comma on the Fax to line Use this feature if you need to dial an outside line first Press E to move the cursor to the left and delete a number To use a fax shortcut press LJ and then press the arrow buttons until the fax shortcut you want appears Then press M 5 Press 1 to enter another fax number or press 2 to end fax number entry 6 Press to send a black only fax or J to send a color fax Sending a fax using the computer Faxing from a computer lets you send electronic documents without leaving your desk This gives you the flexibility of faxing documents directly from software programs For Windows users Notes norderto perform this function from your computer you must use the PostScript printer driver for your printer Verify that the fax option is installed in the printer driver With a file open click File Print Click Properties Preferences Options or Setup Click the Other Options tab and then click Fax On the Fax screen type the name and number of the fax recipient Click OK and then click OK again Click OK a uU A WN Faxing 95 For Mac OS X version 10 2 and 10 3 users 1 With a document open choose File gt Print 2 Fro
203. printer waits to receive an Print Timeout end of job message before canceling the remainder of the print Disabled job 1 255 Notes e 90 seconds is the factory default setting When the timer expires any partially printed page still in the printeris printed andthen the printer checksto see if any new print jobs are waiting Print Timeout is available only when using PCL or PPDS emulation This setting has no effect on PostScript emulation print jobs Timeouts Sets the amount of time in seconds the printer waits for additional Wait Timeout data before canceling a print job Disabled Notes 15 65535 e 40 seconds is the factory default setting Wait Timeout is available only when the printer is using PostScript emulation This setting has no effect on PCL or PPDS emulation print jobs Print Recovery Auto Continue Disabled 5 255 Lets the printer automatically continue printing from certain offline situations when not resolved within the specified time period Notes Disabled is the factory default setting e 5 255 is a range of time in seconds Print Recovery Jam Recovery On Off Auto Specifies whether the printer reprints jammed pages Notes Auto is the factory default setting The printer reprints jammed pagesunless the memory required to hold the pages is needed for other printer tasks e On sets the printer to always reprint jammed pages e Off sets the printer to never reprint jammed pages
204. printer was reading information from a USB drive and encountered an error The USB drive must be removed from the printer to clear the message Ready The printer is ready to receive print jobs Understanding printer messages 161 Receiving pXX The printer is receiving a fax pXX represents the number of pages received Wait for the message to clear Reload printed pages in Tray lt x gt Press MJ to clear the message and continue processing the second side of the sheet Press EJ and then press EJ to cancel printing Remote Management Active The printer is offline while it configures settings Wait for the message to clear Remove originals from the scanner ADF Remove the paper from the ADF to clear the message and continue printing Remove packaging material Check for and remove any packaging materials from the toner cartridges Remove paper from standard output bin Remove the stack of paper from the standard exit bin Replace lt color gt cartridge Replace the toner cartridge and then press EA to clear the message and continue printing Replace PC Kit This is the early warning message for the photoconductor kit The printer continues printing unless the value for the Cartridge Alarm is changed from the printer control panel or set to On from the Supply Notifications Web page located on the Embedded Web Server If the setting is On then the printer stops printing Press fl to select Cont inue and contin
205. ptions 100 101 Fax complete 158 fax connection connecting the printer to the wall jack 84 connecting to a distinctive ring service 85 connecting to a DSL line 84 connecting to a PBX or ISDN 85 Fax failed 158 fax quality improving 101 Fax Settings menu 136 fax troubleshooting blocking junk faxes 211 caller ID is not shown 207 can receive but not send faxes 210 can send but not receive faxes 209 cannot send or receive a fax 208 received fax has poor print quality 211 faxing changing resolution 98 Index 242 choosing a fax connection 83 connecting to a telephone 86 connecting to an answering machine 86 connecting to regional adapters 87 creating shortcuts using the Embedded Web Server 96 creating shortcuts using the printer control panel 97 fax setup 82 forwarding faxes 101 improving fax quality 101 making a fax lighter or darker 99 sending a fax at a scheduled time 99 sending using the computer 95 sending using the printer control panel 95 setting the date and time 94 setting the outgoing fax name and number 94 turning daylight saving time on or off 94 using shortcuts 98 using the address book 98 viewing a faxlog 100 FCC notices 231 234 features Scan Center 107 fiber optic network setup 36 File corrupt 158 Finishing menu 145 flash drive 64 Flash Drive menu 142 flash drives file types 65 flash memory card installing 24 Flushing buffer 158 font sample list printing 66 forwarding faxes 101 G green set
206. puter with a modem Connect the printer to a computer with a modem to send faxes from the software program Note Setup steps may vary depending on your country or region 1 Make sure you have the following Atelephone Acomputer with a modem Three telephone cords Atelephone wall jack 2 Connect a telephone cord into the top LINE port of the printer and then plug it into an active telephone wall jack Faxing 92 3 Remove the protective plug from the bottom EXT port a of the printer 4 Connect a second telephone cord from the telephone to the computer modem Note Refer to the manual that came with your computer for the telephone connections 5 Connect a third telephone cord from the computer modem to the bottom EXT port a of the printer Faxing 93 Setting the outgoing fax name and number To have the designated fax name and fax number printed on outgoing faxes 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 Click inside the Station Name box and then enter the name to be printed on all outgoing faxes 6 Click inside the Station Number box and then enter the printer fax number 7 Click Submit Setting the date and time You can set the date and time so that they are p
207. r for your country or region on page 87 Connect to a computer with a modem See Connecting to a computer with a modem on page 92 Connecting to an analog telephone line If your telecommunications equipment uses a US style RJ11 telephone line then follow these steps to connect the equipment 1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer 2 Connect the other end of the telephone cable to an active analog telephone wall jack AR f E Connecting to a DSL service If you subscribe to a DSL service then contact the DSL provider to obtain a DSL filter and telephone cord and then follow these steps to connect the equipment 1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer 2 Connect the other end of the telephone cable to the DSL filter Note Your DSL filter may look different than the one in the illustration 3 Connect the DSL filter cable to an active telephone wall jack Faxing 84 Connecting to a PBX or ISDN system If you use a PBX or ISDN converter or terminal adapter then follow these steps to connect the equipment 1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer 2 Connect the other end of the telephone cable to the port designated for fax and telephone use Notes
208. rating appears CHECK THE DARKNESS BRIGHTNESS AND CONTRAST SETTINGS The Toner Darkness setting is too dark the RGB Brightness setting is too dark or the RGB Contrast setting is too high 1 2 3 4 5 6 From the printer control panel press B From the Admin menu press the arrow buttons until Settings appears and then press E Press the arrow buttons until Print menu appears and then press E Press the arrow buttons until Quality menu appears and then press Press the arrow buttonsuntil Toner Darkness RGB Brightness orRGB Contrast appears and then press E Change the selected setting to a lower value and then press E A TONER CARTRIDGE MAY BE DEFECTIVE Replace the toner cartridge Solid color pages These are possible solutions Try one or more of the following Troubleshooting 221 MAKE SURE THE PRINT CARTRIDGE IS PROPERLY INSTALLED Remove the print cartridge and shake it from side to side to redistribute the toner and then reinstall it THE PRINT CARTRIDGE MAY BE DEFECTIVE OR LOW ON TONER Replace the used print cartridge with a new one If the problem continues the printer may need to be serviced For more information contact Customer Support Toner fog or background shading appears on the page These are possible solutions Try one or more of the following THE IMAGING KIT MAY BE WORN OR DEFECTIVE Replace the imaging kit Note The printer has two types of imaging kits a black and color im
209. re ai i 77 Setting up the address book iae rti eete Fire tes esten ee Ure de Ro e e a e RH edet deus 78 Creating an e mail shortcut using the Embedded Web Server eese 78 Emailing a docum ntase aa E ERAN TARNA NNNNA 78 Sending an e mail using the keypad isssoniisiinnineieranasni inii aiii tte iiyaa 78 Sending an e mail using a shortcut number etes teeennn ttn nntn ntt ttto tto tonto tto stt no siasio tton 79 Sending an e mail using the address book esee entes nttesnte notte nta noa ttt stt ttttna tton 80 Canceling aM ETN IN PT 80 FAXING E E E E E 81 Getting theprinterready EO FOX aac uan pod opa dida D Ob b DU OP AA M ON a MM MU Mq 81 I itialifax SOLU PD ee 82 Cho sing a TAX COMMECUO Meas scssiessasdecenseeecutexdcveccondneendctsetasecdbentasasccosaecadtateSndescnadeos A aE a o E e aN ne 83 Connecting to an analog telephone lime sascsscecssssissscsscocsosessecssccoisoccsucgeosdsieactorsonssentasusonssiasadssesnscsendenbvesectasssonbosssaseestieieeteteses 84 Contents 4 Connecting TO aDSL Servi e 84 Connecting toa PBX or ISDN SYSteMn sccsssccssscssccepsacessece cesssiesabssesadeancessectentcesstcosecsndecestsspstieaddcausevssetsttosbnseuussiiacosediedGiaseusbieteslees 85 Connecting to a Distinctive Ring Sevice sssrini etsaiari NE rE be e Dese ee Eee ES EN eoe R evo dua seo Tersus 85 Connecting a telephone or answering machi
210. rect positions for the paper size loaded CHECK THE PAPER Make sure you are using paper that meets the printer specifications Print is too light These are possible solutions Try one or more of the following CALIBRATE THE COLOR The printer automatically calibrates the colors whenever a new imaging kit is detected If a cartridge is replaced then you can calibrate the colors manually 1 From the printer control panel press B 2 Fromthe Admin menu press the arrow buttons until Settings appears and then press E 3 Press the arrow buttons until Print menu appears and then press M 4 Press the arrow buttons until Quality menu appears and then press 5 Press the arrow buttons until Color Adjust appears and then press Calibrating appears CHECK THE DARKNESS BRIGHTNESS AND CONTRAST SETTINGS The Toner Darkness setting is too light the RGB Brightness setting is too light or the RGB Contrast setting is too low 1 From the printer control panel press EJ 2 Fromthe Admin menu press the arrow buttons until Settings appears and then press E Troubleshooting 219 3 Press the arrow buttons until Print menu appears and then press E 4 Press the arrow buttons until Quality menu appears and then press 5 Press the arrow buttons until Toner Darkness RGB Brightness or RGB Contrast appears and then press E 6 Change the selected setting to a lower value and then press M THE PAPER MAY HAVE ABSORBED MOISTURE DUE T
211. rinted on every fax you send If there is a power failure you may have to reset the date and time To set the date and time 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Set Date and Time 4 Click inside the Set Date amp Time box and then enter the current date and time 5 Click Submit Turning daylight saving time on or off The printer can be set to automatically adjust for daylight saving time 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the address in the TCP IP section 2 Click Settings 3 Click Set Date and Time 4 In the Daylight Savings box click on one of the following Yes turns daylight saving on No turns daylight saving off 5 Click Submit Faxing 94 Sending a fax Sending a fax using the printer control panel 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides 3 From the printer control panel
212. rmware code from a USB device Enable Note Enable is the factory default setting Disable Scan Settings Description Format Specifies the format of the file PDF pdf Note PDF is the factory default setting TIFF tif JPEG jpg PDF Version Sets the version of the PDF file that will be scanned to USB 1 2 1 6 Note 1 5 is the factory default setting Mode Specifies the type of content that will be scanned to USB Text Notes Text Photo e Text is used when the document is mostly text e Text Photo is the factory default setting Text Photo is used when the documents are mostly text or line art e Photograph is used when the documentis a high quality photograph or inkjet print Photograph Understanding printer menus 142 Menu item Description Color Specifies whether a job prints in grayscale or color Gray Note Gray is the factory default setting Color Resolution Specifies how many dots per inch are scanned 75 Note 150 dpi is the factory default setting 150 200 300 400 600 Darkness Lightens or darkens the output 4 to 4 Note 0 is the factory default setting Orientation Specifies the orientation of the scanned image Portrait Note Portrait is the factory default setting Landscape Original Size Letter Legal Executive Folio Statement Universal 4x6in 3x5in Business Card Custom Scan Size x A4 A5 Oficio Mexico A6 JIS B5 Specifies the paper size of t
213. roCMYK CMYK Graphics Vivid CMYK Off Notes USCMYK is the US factory default setting EuroCMYK is the International factory default setting Vivid CMYK applies a color conversion table that produces brighter more saturated colors Offturns off color conversion Color Adjust Initiates an automatic color adjust calibration Utilities menu Hex Trace Activate Description Assists in isolating the source of a print job problem Notes When Hex Trace is activated all data sent to the printer is printed in hexadecimal and characterrepresentation and control codes are not executed To exit Hex Trace turn the printer off Understanding printer menus 149 Menu item Coverage Estimator Off On PDF menu Description Provides an estimate of the percentage coverage of cyan magenta yellow and black on a page The estimate is printed on a separator page Notes Offis the factory default setting This menu item is not available on selected printer models Scale to Fit Description Scales page content to fit the selected page size No Note No is the factory default setting Yes Annotations Specifies whether to print annotations in the PDF Do Not Print Note Do Not Print is the factory default setting Print PostScript menu Description Print PS Error On Off Prints a page containing the PostScript error Note Off is the factory default setting I
214. ropriate tray or feeder 3 Click Print Warning Potential Damage While printing do not touch the metal shaft in the area where the printer ejects paper into the standard exit bin Printing 59 Printing on specialty media Tips on using letterhead Page orientation is important when printing on letterhead Use the following table to determine which direction to load the letterhead Standard 250 sheet tray Printed letterhead design is placed faceup The top edge of the sheet with the logo Simplex one sided printing is placed at the front of the tray from trays Duplex two sided printing from Printed letterhead design is placed facedown The top edge of the sheet with the trays logo is placed at the back of the tray Note Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers Printing 60 Source or process Print side and paper orientation Manual feeder simplex printing Preprinted letterhead design is placed facedown The top edge ofthe sheet with the Multipurpose feeder logo should enter the manual feeder first Manual feeder duplex printing Preprinted letterhead design is placed faceup The top edge of the sheet with the Multipurpose feeder logo should enter the manual feeder last Note Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable f
215. ry default setting Millimeters can be increased in 1 mm increments Note When you select a menu item from the Reports menu the indicated report prints Menu item Menu Settings Page Description Prints a report containing information about paper loaded into trays installed memory the total page count alarms timeouts the printer control panel language the TCP IP address the status of supplies the status of the network connection and other information Device Statistics Prints a report containing printer statistics such as supply information and details about printed pages Network Setup Page Prints a report containing information about the network printer settings such as the TCP IP address information Note This menu item appears only for network printers or printers connected to print servers Shortcut List Prints a report containing information about configured shortcuts Fax Job Log Prints a report containing information about the last 200 completed faxes Fax Call Log Prints a report containing information about the last 100 attempted received and blocked calls Copy Shortcuts Prints a report containing information about copy shortcuts E mail Shortcuts Prints a report containing information about e mail shortcuts Fax Shortcuts Prints a report containing information about fax shortcuts Understanding printer menus 126 Profiles List Prints a list of prof
216. s symbol identifies static sensitive parts Do not touch in the areas near these symbols without first touching the metal frame of the printer ENERGY STAR ENERGY STAR Any Olivetti product bearing the ENERGY STAR emblem on the product or on a start up screen is certified to comply with Environmental Protection Agency EPA ENERGY STAR requirements as configured when shipped by Olivetti Mercury statement This product contains mercury in the lamp 5mg Hg Disposal of mercury may be regulated due to environmental considerations For disposal or recycling information contact your local authorities or the Electronic Industries Alliance www eiae org Notices 229 Temperature information Ambient temperature 15 6C 32 2C Shipping and storage temperature 40 0C 60 0C Laser notice The printer is certified in the U S to conform to the requirements of DHHS 21 CFR Subchapter J for Class 1 laser products and elsewhere is certified as a Class laser product conforming to the requirements of IEC 60825 1 Class laser products are not considered to be hazardous The printer contains internally a Class Illb 3b laser that is nominally a 7 milliwatt gallium arsenide laser operating in the wavelength of 655 675 nanometers The laser system and printer are designed so there is never any human access to laser radiation above a Class level during normal operation user maintenance or prescribed service condit
217. second telephone line for the printer THE PRINTER MEMORY MAY BE FULL 1 Dial the fax number 2 Scan the original document one page at a time Can send but not receive faxes These are possible solutions Try one or more of the following CHECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray Troubleshooting 209 CHECK THE RING COUNT DELAY SETTINGS The ring count delay sets the number of times the phone line rings before the printer answers If you have extension phones on the same line as the printer or subscribe to the telephone company s Distinctive Ring service then keep the Ring Delay setting at 4 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Settings 3 Click Fax Settings 4 Click Analog Fax Setup 5 In the Rings to Answer box enter the number of times you want the phone to ring before answering 6 Click Submit THE TONER MAY BE LOW 88 color toner low appears when the toner is low Can receive but not send faxes These are possible solutions Try one or more of the following MAKE SURE THE PRINTER IS IN FAX MODE From the printer control panel press the Fax button to put the printer in Fax mode MAKE SURE THE DOCUMENT IS LOADED PROPERLY Load the original document faceup short edge first into the ADF or facedown on
218. serving SUPPliE S si S A X 40 SMEs 41 Using Eco MOGG barata ttti tenete elei utem er rb test etestet eerte reet ee ERR EROR DE 41 Reducing pririter NOSE sanoisin i rre ROVER ee ees eto SEEN eo eee ese eset vta E 41 Adjusting POWeliSaVels ee tiet iteseder tur teettitee ifie Hep be bie esee ese teese ert od uasa es eret E 42 Contents 2 Loading paper and specialty media 43 Licinio adc unlinking trays acra nidi d RUNS Matin md pO Fel AE TEAREN 43 BIMISeHiCN Lm 43 MI ATTAIN GAYS cuore rtr tret REC ERR de Re REOR E ce vet HL ELS Rs een UH ERR ea Ce sedent 43 ASSIGNING a Custom Type riame ceteri rentre RN N 43 Setting the Paper Size and Paper Ty pects abet ec attic pide uU IR dete sd dietus tudo ctu a ai 44 Configuring Universal paper SECEIITtjs ada dp a ausa Foret o ra dade Ri Rida uin ta Pas d 44 Leading the standard 250 sleet tiay iu eecopdinisi e LgiYtvtr eie HIE Ser ide k iibro Va YAN PEEL e POLEN 45 Loading the 550 sheet duo S aw cien unti epus tm ptr banut ea ida oa aient Vati ua inini 47 Using the multipurpose Tees d a Sat nod S uie Ere n ON cte tb e palude Cete RUE 48 SHG Chie aA BEBE iege Vedan da RRDU PH PA UK Aq D QUA vL doa M enm ATA d prb DRAMA e 50 Paper and specialty media guide 52 Paper Quidelii amp s oo apre ANI RR rcf tea Dr P DRY NOE et ta d ndi in p GT mA EYE 52 Paper
219. such as magazine clippings into the ADF Place these items on the scanner glass 2 If you are loading a document into the ADF then adjust the paper guides E mailing 78 3 From the printer control panel press the Scan Email button Scan to E mail appears 4 Press SearchorManual Entry appears Note If there are no entries in the address book then Manual Entry appears 5 Press Mto search the address book or press the arrow buttons until Manual appears and then press Mto select or enter an e mail address Using the address book a After selecting Search on the printer control panel press the arrow buttons until the address you want appears and then press E b Press 1 to search for another address or press 2 to end the search After you press 2 Press Start To Begin appears c Press E to send a black only copy or J to send a color copy Manually entering an e mail address After selecting Manual on the printer control panel Entry Name appears on the first line and a blank line with a blinking cursor appears on the second line a Pressthe button on the numeric keypad that corresponds with the number or letter you want The first time you press the button the number for that button appears When you press the button again one of the letters assigned to that button appears b Press the right arrow button to move to the next space or wait a few seconds and the cursor will move to the next space Once the e ma
220. sufficient memory to support Resource Save feature The printer lacks sufficient memory to save settings Install additional memory or press MJ to disable Resource Save and continue printing 37 Insufficient memory to collate job The printer prints the pages that were spooled prior to the collation message and collates the remainder of the print job Try one or more of the following Press EJ to clear the message and continue printing Press EJ and then press Eto cancel printing 38 Memory Full The printer does not have enough memory available to continue printing You cannot press EI because of this Try one or more of the following Press E and then press EJ to cancel printing e Simplify the print job by reducing the amount of text or graphics on a page and deleting unnecessary downloaded fonts or macros Install additional printer memory 39 Complex page some data may not have printed The page is too complex to print Press zal and then press BJ to cancel printing 40 color Invalid refill change cartridge Replace the toner cartridge with a new one 50 PPDS Font Error The printer has encountered a font error because a specific font may not be installed Try one or more of the following Press MJ to clear the message and continue printing The printer cannot find the requested font From the PPDS menu select Best Fit and then select On The printer will find a similar font and reformat the affect
221. t of the labels loaded Light in a specific tray Normal Note Normal is the factory default setting Heavy Envelope Weight Identifies the relative weight of the envelopes Light loaded in a specific tray or feeder Normal Note Normal is the factory default setting Heavy Card Stock Weight Identifies the relative weight of the card stock Light loaded in a specific tray Normal Notes Heavy Normalis the factory default setting e Settings appear only if card stock is supported Light Paper Weight Light Identifies the relative weight of the light paper loaded in a specific tray Notes Light isthe factory default setting Settings appear only if light paper is supported Heavy Paper Weight Heavy Identifies the relative weight of the heavy paper loaded in a specific tray Notes Heavyisthe factory default setting Settings appear only if heavy paper is supported Understanding printer menus Definition Menu items Rough Cotton Paper Weight Identifies the relative weight of the rough cotton Normal paper loaded in a specific tray Notes Normal is the factory default setting Settings appear only if rough cotton paper is supported Custom x Identifies the relative weight of the custom paper Light type loaded in a specific tray Normal Notes Heavy Normal is the factory default setting Settings appear only if custom paper is supported Paper Loading me
222. taining all the pages or multiple TIFF files are created with one file for each page of the job Notes On is the factory default setting This menu item applies to all scan functions Scan bit Depth Enables the Text Photo mode to have smaller file sizes by using 1 bit images when 8 bit Color is set to Off 1 bit Note 8 bit is the factory default setting Background Removal Adjusts the amount of background visible on a copy 4 to 4 Note 0 is the factory default setting Contrast Specifies the contrast of the output 0 5 Note Best for content is the factory default setting Best for content Shadow Detail Adjusts the amount of shadow detail visible on a scanned image 4 to 4 Note 0 is the factory default setting Scan edge to edge Specifies if the original document is scanned edge to edge On Note Off is the factory default setting off Sharpness Adjusts the sharpness of a scanned image 1 5 Note 3 is the factory default setting Print Settings Description Specifies the number of copies to print Note 1 is the factory default setting Understanding printer menus 144 Menu item Description Sides Duplex Enables duplex two sided printing 2 sided Note 1 sided is the factory default setting 1 sided Print Settings Setup menu Description Printer Language Determines which printer language the print server uses to send data to the PS Emulation pri
223. ted by third parties unaffiliated with Licensor You acknowledge and agree that Licensor is not responsible in any way for the hosting performance operation maintenance or content of such software applications and or internet web pages LIMITATION OF REMEDY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW ANY AND ALL LIABILITY OF LICENSOR UNDER THIS SOFTWARE LICENSE AGREEMENT IS EXPRESSLY LIMITED TO THE GREATER OF THE PRICE PAID FOR THE SOFTWARE PROGRAM AND FIVE U S DOLLARS OR THE EQUIVALENT IN LOCAL CURRENCY YOUR SOLE REMEDY AGAINST LICENSOR IN ANY DISPUTE UNDER THIS SOFTWARE LICENSE AGREEMENT SHALL BE TO SEEK TO RECOVER ONE OF THESE AMOUNTS UPON PAYMENT OF WHICH LICENSOR SHALL BE RELEASED AND DISCHARGED OF ALL FURTHER OBLIGATIONS AND LIABILITY TO YOU IN NO EVENT WILL LICENSOR ITS SUPPLIERS SUBSIDIARIES OR RESELLERS BE LIABLE FOR ANY SPECIAL INCIDENTAL INDIRECT EXEMPLARY PUNITIVE OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO LOST PROFITS OR REVENUES LOST SAVINGS INTERRUPTION OF USE OR ANY LOSS OF INACCURACY IN OR DAMAGE TO DATA OR RECORDS FOR CLAIMS OF THIRD PARTIES OR DAMAGE TO REAL OR TANGIBLE PROPERTY FORLOSS OF PRIVACY ARISING OUT ORIN ANY WAY RELATED TO THE USE OF ORINABILITY TO USETHE SOFTWARE PROGRAM OR OTHERWISE IN CONNECTION WITH ANY PROVISION OF THIS SOFTWARE LICENSE AGREEMENT REGARDLESS OF THE NATURE OF THE CLAIM INCLUDING BUT NOT LIMITED TO BREACH OF WARRANTY OR CONTRACT TORT INCLUDING NEGLIGENCE OR
224. ter configurations 13 minimum clearances 12 models 13 moving 196 197 selecting a location 12 shipping 197 printer messages 150 displayed 167 200 Paper jam area name 167 201 yy Paper jam area name 168 202 yy Paper jam area name 168 230 yy Paper jam area name 168 235 Paper Jam Check Duplex 168 24x Paper Jam Check Tray x 168 250 yy Paper jam area name 169 Index 244 290 292 ADF Scanning Jams 169 293 Paper Missing 169 293 02 Flatbed Cover Open 169 294 ADF Jam 169 30 yy color cartridge missing 164 31 Defective Imaging Kit 164 34 Short paper 164 35 Insufficient memory to support Resource Save feature 165 37 Insufficient memory to collate job 165 38 Memory Full 165 39 Complex page some data may not have printed 165 40 color Invalid refill change cartridge 165 50 PPDS Font Error 165 51 Defective flash detected 165 52 Not enough free space in flash memory for resources 166 53 Unformatted flash detected 166 54 Network x Software Error 166 56 Standard USB Port Disabled 166 58 Too many flash options installed 166 58 Too many trays attached 167 59 Incompatible tray x 167 82 Replace waste toner bottle 173 82 Replace waste toner box 167 82 yy Waste toner box missing 167 840 01 Scanner Disabled 170 840 02 Scanner Auto Disabled 170 88 Replace color Cartridge 187 88 yy color Cartridge is low 167 88 yy Replace color Cartridge 167 900 999 Service message 171 940 01 17
225. ter Settings Utility for Windows or Printer Settings for Macintosh to access printer menus Setting up e mail alerts You can have the printer send you an e mail when the supplies are getting low or when the paper needs to be changed added or unjammed To set up e mail alerts 1 Type the printer IP address into the address field of your Web browser If you do not know the IP address of the printer you can View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu Print a network setup page or the menu settings pages and locate the IP address in the TCP IP section 2 Click Settings 3 Under Other Settings click E mail Alert Setup 4 Select the items for notification and type in the e mail addresses that you want to receive e mail alerts 5 Click Submit Note See your system support person to set up the e mail server Viewing reports You can view some reports from the Embedded Web Server These reports are useful for assessing the status of the printer the network and supplies To view reports from a network printer 1 Type the printer IP address into the address field of your Web browser If you do not know the IP address of the printer you can View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu Print a network setup page or the menu settings pages and locate the IP address in the TCP IP section 2 Click Reports and then cli
226. ter operating environment Based on 75 g m 20 Ib paper Paper and specialty media guide 58 Printing This chapter covers printing printer reports and job cancellation Selection and handling of paper and specialty media can affect how reliably documents print For more information see Avoiding jams and Storing print media Printing a document 1 Load paper into a tray or feeder 2 From the printer control panel Paper menu set the Paper Type and Paper Size to match the loaded paper 3 Doone ofthe following For Windows users a With a document open click File gt Print b Click Properties Preferences Options or Setup and then adjust the settings as needed Note To print on a specific size or type of paper adjust the paper size or type settings to match the loaded paper or select the appropriate tray or feeder c Click OK and then click Print For Macintosh users a Customize the settings as needed in the Page Setup dialog 1 With a document open choose File Page Setup 2 Choose a paper size or create a custom size to match the loaded paper 3 Click OK b Customize the settings as needed in the Print dialog 1 With a document open choose File Print If necessary click the disclosure triangle to see more options 2 From the Print dialog and pop up menus adjust the settings as needed Note To print on a specific paper type adjust the paper type setting to match the loaded paper or select the app
227. teristics when evaluating new paper stock Weight The printer can automatically feed paper weights from 60 to 176 g m 16 to 47 Ib bond grain long Paper lighter than 75 g m 20 Ib might not be stiff enough to feed properly causing jams For best performance use 80 g m 21 Ib bond grain long paper For paper smaller than 182 x 257 mm 7 2 x 10 1 in we recommend 90 g m or heavier paper Curl Curl is the tendency for paper to curl at its edges Excessive curl can cause paper feeding problems Curl can occur after the paper passes through the printer where it is exposed to high temperatures Storing paper unwrapped in hot humid cold or dry conditions even in the trays can contribute to paper curling prior to printing and can cause feeding problems Smoothness Paper smoothness directly affects print quality If paper is too rough toner cannot fuse to it properly If paper is too smooth it can cause paper feeding or print quality issues Always use paper between 100 and 300 Sheffield points however smoothness between 150 and 200 Sheffield points produces the best print quality Moisture content The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly Leave paper in its original wrapper until it is time to use it This limits the exposure of paper to moisture changes that can degrade its performance Condition paper before printing by storing it in its original
228. that are not affected by the resin in toner Inks that are oxidation set or oil based generally meet these requirements latex inks might not When in doubt contact the paper supplier Paper and specialty media guide 53 Preprinted papers such as letterhead must be able to withstand temperatures up to 200 C 392 F without melting or releasing hazardous emissions Storing paper Use these paper storage guidelines to help avoid jams and uneven print quality For best results store paper where the temperature is 21 C 70 F and the relative humidity is 40 Most label manufacturers recommend printing in a temperature range of 18 to 24 C 65 to 75 F with relative humidity between 40 and 6096 Store paper in cartons when possible on a pallet or shelf rather than on the floor Store individual packages on a flat surface Do not store anything on top of individual paper packages Supported paper sizes types and weights Thefollowing tables provide information on standard and optional paper sources and thetypesof paperthey support Note For an unlisted paper size select the closest larger listed size Paper sizes supported by the printer Note Your printer model may have a 650 sheet duo drawer which consists of a 550 sheet tray and an integrated 100 sheet multipurpose feeder The 550 sheet tray is part of the 650 sheet duo drawer The integrated multipurpose feeder supports different paper sizes types and weights
229. the cursor moves to the AM or PM field if the printer clock is set to 12 Hour format Press the arrow buttons to change from AM to PM or PM to AM 8 Press M Set Send Dateappearson the first line and MM DD YYYY with a blinking cursor appears on the second line 9 Using the numeric keypad enter the date you want to send the fax 10 Press M 11 Press EJ to send a black only fax or E to send a color fax Faxing 99 Viewing a fax log 1 Open a Web browser 2 In the address bar type the IP address of the printer and then press Enter 3 Click Reports 4 Click Fax Settings 5 Click Fax Job Log or Fax Call Log Canceling an outgoing fax A fax can be canceled when the document is in the ADF or on the scanner glass To cancel a fax 1 From the printer control panel press E Stopping appears and then Cancel Job appears 2 Press Il to cancel the job Note If you want to continue to process the job press to resume scanning the fax Canceling appears The printer clears all pages in the ADF and then cancels the job Understanding fax options Original Size This option lets you choose the size of the documents you are going to fax 1 From the Fax area of the printer control panel press the Options button Original Size appears 2 Press 3 Press the arrow buttons until the size of the original document appears and then press E Mode This option tells the printer the original documenttype Choose from Text Text P
230. the printer on Make sure the printer and computer are fully on and ready Additional printer setup 32 3 Click Install Printer and Software 4 Click Agree to agree to the License Agreement 5 Click Suggested and then click Next 6 Click Wireless Network Attach 7 Temporarily connect a USB cable between the computer on the wireless network and the printer Note After the printer is configured the software will instruct you to disconnect the temporary USB cable so you can print wirelessly 8 Follow the instructions on the computer screen to complete the software installation Note Basic is the recommended path to choose Choose Advanced only if you want to customize your installation 9 Toallow other computers on the wireless network to use the wireless printer follow steps 2 through 6 and step 8 for each computer Additional printer setup 55 Installing the printer on a wireless network Macintosh Prepare to configure the printer 1 Locate the printer MAC address on the sheet that shipped with the printer Write the last six digits of the MAC address in the space provided below MAC address 2 Connectthe powercableto the printer and then to a properly grounded electrical outlet and then turn the power on Enter the printer information 1 Access the AirPort options In Mac OS X version 10 5 or later a From the Apple menu choose System Preferences b Click Network C Click AirPort In Ma
231. the printer print a network setup page and locate the IP address in the TCP IP section 2 Click Device Status The Device Status page appears displaying a summary of supply levels Maintaining the printer 172 Ordering supplies To order supplies contact the place where you purchased the printer Warning Potential Damage Damage caused by the use of a supply or replacement item not produced by the manufacturer of this printer is not covered under warranty Degraded print quality may result from using supplies or replacement items not produced by the manufacturer of this printer Note All life estimates for printer supplies assume printing on letter or A4 size plain paper Ordering toner cartridges When 88 Cyan Cartridge Low 88 Magenta Cartridge Low 88 Yellow Cartridge Low or 88 Black Cartridge lowappears order a new cartridge When 88 Replace Cyan Cartridge 88 Replace Magenta Cartridge 88 Replace Yellow Cartridge or88 Replace Black Cartridge appears you must replace the specified toner cartridge To order toner cartridges contact the place where you purchased the printer Ordering imaging kits When Replace black and color imaging kitorReplace black imaging kit appears ordera replacement imaging kit To order an imaging kit contact the place where you purchased the printer Ordering a waste toner bottle When 82 Replace Waste Toner appears order a replacement waste toner bottle The waste toner bottle must be repl
232. the scanner glass in the upper left corner Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass MAKE SURE THE SHORTCUT NUMBER IS SET UP PROPERLY Checkto make sure the shortcut number has been programmed for the number that you want to dial Asan alternative dial the telephone number manually Troubleshooting 210 Received fax has poor print quality These are possible solutions Try one or more of the following RE SEND THE DOCUMENT Ask the person who sent you the fax to Check that the quality of the original document is satisfactory Resend the fax There may have been a problem with the quality of the telephone line connection ncrease the fax scan resolution if possible THE TONER MAY BE LOW When 88 color toner low appears or when you experience faded print replace the cartridge s MAKE SURE THE FAX TRANSMISSION SPEED IS NOT SET TOO HIGH Decrease the incoming fax transmission speed 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Configuration 3 Click Fax Settings 4 Click Analog Fax Setup 5 In the Max Speed box click on one of the following 2400 4800 9600 14400 33600 6 Click Submit Blocking junk fa
233. ther end of the USB cable into the USB port on the front of the printer Notes Make sure the PictBridge enabled digital camera is set to the correct USB mode See the camera documentation for more information e Ifthe PictBridge connection is successful then a confirmation message appears on the printer display 3 Follow the instructions on the camera to select and print photos Note If the printer is turned off while the camera is connected then you must disconnect and then reconnect the camera Printing 65 Printing information pages See Printing menu settings pages on page 30 and Printing a network setup page on page 30 for more information on printing these pages Printing a font sample list To print samples of the fonts currently available for your printer 1 Make sure the printer is on and Ready appears 2 From the printer control panel press B 3 Press the arrow buttons until Reports appears and then press EA 4 Press the arrow buttons until Print Fonts appears and then press BJ 5 Press the arrow buttons until PCL Fonts PostScript Fonts orPPDS Fonts appears and then press After the font sample list prints Ready appears Printing a directory list A directory list shows the resources stored in flash memory or on the hard disk 1 Make sure the printer is on and Ready appears 2 From the printer control panel press B 3 Press the arrow buttons until Reports appears and then press E 4 Press th
234. til the tray or source containing the size you want the copy to be appears and then press E Note If you select a paper size that is different from the original size then the printer will scale the size automatically Copying 71 9 Change the copy settings as needed 10 Press Bl for a black only copy or J for a color copy 11 If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad 12 Press gj to return to the Ready state Making copies using paper from a selected tray During the copy process you can select the tray that contains the paper type of choice For example if specialty media is loaded in the multipurpose feeder and you want to make copies on that media 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button From the Copy area press the Options button Press the arrow buttons until Paper Source appears and then press E a uu A WN Press the arrow buttons until the tray or source containing the media you want the c
235. ting from the Print dialog Place multiple pages on one sheet of paper You can print up to 16 consecutive pages of a multiple page document onto one side of a single sheet of paper by selecting a setting from the Multipage printing N Up section of the Print dialog screen Check your first draft for accuracy Before printing or making multiple copies of a document e Use the preview feature which you can select from the Print dialog to see what the document will look like before you print it Print one copy of the document to check its content and format for accuracy Minimizing your printer s environmental impact 40 Avoid paper jams Carefully select and load paper to avoid paper jams For more information see Avoiding jams on page 108 Saving energy Using Eco Mode Use Eco Mode to quickly select one or more ways to reduce your printer s environmental impact Note See the table for the multiple settings that change when you select an Eco Mode setting Choose To Energy Reduce energy use especially when the printer is idle e Printer engine motors do not start until a job is ready to print You may notice a short delay before the first page is printed The printer enters Power Saver mode after one minute of inactivity Paper Duplex is enabled on printer models supporting duplex Energy Paper Use all the settings associated with Energy mode and Paper mode Off Use factory default settings for
236. tings Quiet Mode 41 guidelines card stock 63 envelopes 61 labels paper 62 letterhead 60 transparencies 61 H Hex Trace 158 Image menu 153 Imaging Kit 158 imaging kits ordering 173 replacing 176 182 Incoming call 159 Insert Tray lt x gt 159 installation wireless network 32 34 installing fax options in driver 31 options in driver 31 printer software 30 installing printer software adding options 31 Invalid Engine Code 159 Invalid Network Code 159 J jams avoiding 108 locating doors and trays 109 locations 109 numbers 109 jams clearing 200 110 201 110 202 111 230 113 235 113 242 113 243 113 250 114 290 114 L labels paper tips on using 62 LADP connection error 159 letterhead copying to 71 loading manual feeder 60 loading trays 60 tips on using 60 light indicator 14 Line busy 159 linking trays 43 Load lt src gt with lt x gt 159 Load single sheet feeder with lt x gt 159 loading 250 sheet tray standard 45 650 sheet duo drawer 47 card stock 48 envelopes 48 50 letterhead in manual feeder 60 letterhead in trays 60 manual feeder 50 multipurpose feeder 48 transparencies 48 Macintosh wireless network installation 34 Magenta Low 158 Maintenance 160 manual feeder loading 50 memory card installing 20 troubleshooting 213 Memory full cannot send faxes 160 menu settings pages printing 30 menus Active NIC 127 Copy Settings 134 Custom Scan Sizes 125 Custom Types 1
237. tion Time Zone North Central and South America Hawaii Alaska Tijuana PST USA Canada PST USA Canada MST USA Canada CST USA Canada EST Canada AST Caracas VET Newfoundland NST Brasilia BRT Specifies the time zone for the fax Note indicates that this value does not have pre programmed Daylight Savings Time Start and End times Time Zone Europe and Africa Azores AZOT Praia CVT GMT Dublin Ireland London BST Western Europe Central Europe Eastern Europe Cairo EET Pretoria SAST Moscow MSK Specifies the time zone for the fax Note indicates that this value does not have pre programmed Daylight Savings Time Start and End times Time Zone Asia Jerusalem IST Abu Dhabi GIST Kabul AFT Islamabad PKT New Delhi IST Kathmandu NPT Astana ALMT Yangon MMT Bangkok ICT Beijing CST Seoul KST Tokyo ST Specifies the time zone for the fax Note indicates that this value does not have pre programmed Daylight Savings Time Start and End times Understanding printer menus 155 Menu item Time Zone Australia and the Pacific region Australia WST Australia CST Darwin CST Australia EST Queensland EST Tasmania EST Wellington NZST Not Listed Description Specifies the time zone for the fax Note indicates that this value does not have pre programmed Daylight Savings Time Start a
238. tion below to locate the connector Warning Potential Damage System board electronic components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors Additional printer setup 21 Flash memory or font card connector Memory card connector 3 Open the memory card connector latches Additional printer setup 22 4 Unpack the memory card Note Avoid touching the connection points along the edge of the card 5 Align the notches on the memory card with the ridges on the connector 6 Push the memory card straight into the connector until it snaps into place 7 Reinstall the system board cover f Additional printer setup 23 Installing a flash memory or font card CAUTION SHOCK HAZARD If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer then turn the printer off and unplug the power cord from the wall outlet before continuing If you have any other devices attached to the printer then turn them off as well and unplug any cables going into the printer 1 Access the system board on the back of the printer a Turn the screws on the cover counterclockwise and then remove them b Gently pull the cover away from the printer and then remove it Warning Potential Damage System board electronic components are
239. tional firmware cards are installed on the printer Try one or more of the following Press EJ to clear the message and continue printing Remove extra flash options 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Remove extra flash options 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on Understanding printer messages 166 58 TOO many trays attached 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Remove the additional trays 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on 59 Incompatible tray x Only options designed specifically for this printer are supported Try one or more of the following Remove the specified tray Press to clear the message and continue printing without using the specified tray 82 Replace waste toner box Replace the waste toner bottle For more information see Replacing the waste toner bottle on page 173 82 yy Waste toner box missing Replace the waste toner bottle and then press EJ to clear the message and continue printing 88 yy color Cartridge is low Press EJ to clear the message and continue printing 88 yy Replace color Cartridge Replace the toner cartridge 150 displayed The USB drive contains more than 150 files only 150 files will be displayed 200 yy Paper jam lt area name gt 1 Clear the paper path 2 Press MJ to clear the
240. to PictBridge Reconnect the camera Understanding printer messages 163 USB drive disabled A USB drive was inserted into the printer and the port is disabled Contact your system support person Use camera controls to print A recognized PictBridge compatible camera is attached to the printer Waiting The printer has received data to print but is waiting for an End of Job command a Form Feed command or additional data Try one or more of the following Press ito print the contents of the buffer Cancel the current print job Waiting too many events Wait for the message to clear Warning Potential Damage Do not turn the printer off while this message appears on the display 30 yy color cartridge missing Insert the missing toner cartridge to clear the message and continue printing 31 yy Defective color Cartridge Replace the defective toner cartridge with a new one 31 Defective Imaging Kit Replace the imaging kit 32 yy Replace Unsupported color Cartridge Replace the unsupported toner cartridge with a supported one 34 Short paper The printer paper size setting did not match the length of the paper that entered the printer Try one or more of the following Press EJ to clear the message and continue printing Press EJ and then press Bto cancel printing Make sure the paper size setting matches the size of the paper in the tray Understanding printer messages 164 35 In
241. to inerti tr eremo iaoiaeii iiie 182 Replacirig a toner CartridQ8 sscssssccosczzsazecsossezezsssecasscenscasaedsnntasstaczcaccbesecoanscotssasconzsconssentasaschayatenvastusssnatsscetansttbvacctveassmeiseteneeteaes 187 Replacing a developer unit Cleaning the exreropof the PNM lel us aodeh icd iriure PN acida bit On ridiF b ch xa inda dus 195 Cleaning the SCANNED gigsSacsaanssrssndseiinpenchi keit perpe blage bri eseis nihiann esi ia DR NOE SF RN 196 M ving ie OAR Sosa a eiut fidi nat i Pr etd Pd pode Ra Ada den Ure bt eb d Dn b tud Dad rtr etnia rit 196 Before moving th priliter si recie tette eese victore te ete REN ease ees vean qul Roe Repo ende cese Eos Ree veces 196 Moving the printer to another location sssesssssscsssecsssececsseccencecsseccssseecssseesssccecsseccesscecsssccesseesusecesseeccusseecsneccssseeesseeesaes 197 Shipping theprint eterea eR t te eee RE HEIN UR ERI DR edat 197 Administrative support eese ecce ee eeee nene nenne 198 Restoring the factory default SeEEfs suessncnstn e d UR EPA PES vA ACUERDA DUO DR 198 Using the Embedded Wen Seryelcssns mide a Mae cen FR T etia i d AU QU UE RELHQ ER UBER RAD 198 c unmEtex mU E CP N 199 VIG WIIIG FEO ES AEE ET E E E EE L E EEE A A E AT 199 Troubleshooting eee eee ee eeeee eene nnn nnns 200 Solving basic printer PRODI SIS ouai ici laced ad baia dida deae iit ia 200 Solving printing problemsusnnosiadesu die a
242. transparencies by the edges and fan them Straighten the edges on a level surface Note Avoid touching the print side of transparencies Be careful not to scratch them Flexa stack of envelopes back and forth to loosen them and then fan them Straighten the edges on a level surface 5 Locate the stack height limiter and tab Note Do not exceed the maximum stack height by forcing paper under the stack height limiter 2 Stack height limiter Loading paper and specialty media 49 3 Width guide 4 Size indicators 6 Load the paper and then adjust the width guide to lightly touch the edge of the paper stack Load paper card stock and transparencies with the recommended print side facedown and the top edge entering first Load envelopes with the flap side up Warning Potential Damage Never use envelopes with stamps clasps snaps windows coated linings or self stick adhesives These envelopes may severely damage the printer Notes e Do not load or close the multipurpose feeder while a job is printing Load only one size and type of paper at a time 7 Make sure the paper is as far into the multipurpose feeder as it will go with very gentle pushing Paper should lie flat in the multipurpose feeder Make sure the paper fits loosely in the multipurpose feeder and is not bent or wrinkled 8 From the printer control panel set the Paper Size and Paper Type Using the manual feeder
243. trol panel press the Copy button From the Copy area press the Options button Press the arrow buttons until Paper Saver appears and then press ffl a Uu A WN Select the output you want For example if you have four portrait oriented original documents that you want copied to the same side of one sheet stop at 4 on 1 Portrait and then press E N Press Bl for a black only copy or P for a color copy 8 Ifyou placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying 75 Canceling a copy job A copy job can be canceled when the documentis in the ADF on the scanner glass or while the document is printing To cancel a copy job 1 From the printer control panel press E Stopping appears followed by Cancel Job 2 Press lito cancel the job Note If you want to continue to process the job then press to continue copying Canceling appears The printer clears all pages in the ADF or printer and then cancels the job Once the job is canceled the copy screen appears Improving copy quality Question Tip When should use Text mode e Use text mode when text preservation is the main goal of the copy and preserving images copied from the original document is not a concern Text mode is recommended for receipts carbon copy forms and documents that contain o
244. troma flashdrive visendi ao aqna qb OR dU ep p i duin drm dedii ace ui cid tue UU 64 Supported rash davesand Tike Ty Pescara cca cd ione b p icr a ii aana 65 Printing photos from a PictBridge enabled digital camera eene 65 Printing informati n SESS dac UD Pinerolo ect din nad Re pur cuc cd 66 Printing a font sample list tie e Sep ete i e RENE eret dE pe E ARENIS Re Eee ed NEEN 66 Printing a directory AL 66 Printing the print quality test PAGES ou essssssssccsseccssseecsseeccsseccenseecsssceesseecssscesseeceesecessueecssuecssuecsssscesseeecesseecsunecseneeesneessuees 66 Contents 3 Canceling a print JO sax EP 67 Canceling a print job from the printer control panel eese tenent tnnt nnotts ttn tts no tans 67 Cancelingia print job from the cornpluter acute e et ever lan tere iieii RE a 67 per n 69 IV VAIO le RENT ERUNT m 69 Making eh UIC COPY e cssstesvteseccsveczesencecssbensa unctsdesvsstsauctassouscytacssnsechidestuasseoussecbucteGisssdiatedovesuesadsaseudhensstaeeayidesuceavaais 69 COPYING USING THE ADP re 69 Copying using the scanner glasses reeni prt sued He Ope Ert e ERE HRUERN Ea E aE 70 COPYING PHOTO ETT E OLOR 70 Copying CS STAY DB uias iq enn praeced abe a rires iaiT i o DM On ERR M D 70 Copying to transparericles ssccsccssccssscescscescsccasccossescasdccssssvectsaresssbscvence
245. u Configure MP must be set to Cassette in order for MP Feeder to appear as a menu setting Letter is the U S factory default setting A4 is the international factory default setting Note Only installed trays and feeders are listed in this menu Understanding printer menus 119 Manual Envelope Size 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope 7 3 4 Envelope 9 Envelope Specifies the size of the envelope being manually loaded Note 10 Envelope is the US factory default setting DL Envelope is the international factory default setting Manual Envelope Type Envelope Custom Type lt x gt Specifies the type of envelope being manually loaded Note Envelope is the factory default setting Note Only installed trays and feeders are listed in this menu Paper Texture menu Description Menu item Plain Texture Specifies the relative texture of the paper loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Card Stock Texture Specifies the relative texture of the card stock loaded in a specific tray Smooth Notes Normal Rough Normal is the factory default setting Settings appear only if card stock is supported Transparency Texture Specifies the relative texture of the transparencies loaded in a specific tray Smooth Note Normal is the factory default setting Normal Rough Recycled Texture Specifies the relativ
246. uct is in energy saving mode 24 W Off The product is plugged into a wall outlet but the power switch is turned OW off The power consumption levels listed in the previous table represent time averaged measurements Instantaneous power draws may be substantially higher than the average Power Saver This product is designed with an energy saving mode called Power Saver The Power Saver Mode is equivalent to the Sleep Mode The Power Saver Mode saves energy by lowering power consumption during extended periods of inactivity The Power Saver Mode is automatically engaged after this product is not used for a specified period of time called the Power Saver Timeout Factory default Power Saver Timeout for this product in minutes 110V 20 minutes 220V 30 minutes By using the configuration menus the Power Saver Timeout can be modified between 1 minute and 240 minutes Setting the Power Saver Timeout to a low value reduces energy consumption but may increase the response time of the product Setting the Power Saver Timeout to a high value maintains a fast response but uses more energy Off mode If this product has an off mode which still consumes a small amount of power then to completely stop product power consumption disconnect the power supply cord from the wall outlet Total energy usage It is sometimes helpful to calculate the total product energy usage Since power consumption claims are provided in power un
247. ue printing Whenthe PC Kit Life Warning appears order a new photoconductor kit Scan Document Too Long The scan job exceeds the maximum number of pages Press Ill and then press ll to cancel printing and clear the message Scan to USB failed An attempt to create a file on the USB drive failed Understanding printer messages 162 Try one or more of the following Re send the job Reduce the scan resolution and then try sending the job again Remove the USB drive reconnect it and then try sending the job again Scanner ADF Cover Open The ADF cover is open The message clears when the cover is closed Sending pXX The printer is sending a fax pXX represents the number of pages received Wait for the message to clear Standard Exit Bin Full Empty the standard exit bin to clear the message and continue printing Tray x Empty Try one or more of the following Load the paper tray or other source with the correct paper type and size Press EJ and then press BJ to cancel the current job Tray x Low Wait until the printer is not printing and then load the paper tray or other source with the correct paper type and size Tray x Missing Insert the specified tray into the printer Unsupported USB device please remove Remove the unrecognized USB device Unsupported USB hub please remove Remove the unrecognized USB hub Unsupported Mode Remove the camera and then change the mode
248. ull it toward you to open it 2 Remove the jam 3 Load the tray with the correct paper size A4 letter legal folio 4 Insert the tray 5 Close the front door 6 Press E 242 and 243 paper jams 1 Grasp the handle and pull the optional 550 sheet tray out Note The optional 550 sheet tray is a part of the optional 650 sheet duo drawer 2 Remove the jammed paper Note Make sure all paper fragments are removed 3 Insert the tray 4 Press E Clearing jams 113 250 paper jam 1 Push the lever in the multipurpose feeder to access the paper jammed 2 Remove the jam Note Make sure all paper fragments are removed 3 Insert the tray 4 Press EJ 290 paper jam 1 Remove all original documents from the ADF 2 Open the ADF cover and then remove any jammed paper 3 Close the ADF cover Clearing jams 114 4 Open the scanner cover and then remove any jammed pages 5 Close the scanner cover 6 Press M Clearing jams 115 Understanding printer menus Menus list A number of menus are available to make it easy for you to change printer settings These menus can be accessed from the printer control panel Embedded Web Server or the software application driver Notes Certain menus are not available on selected printer models e A setting with an indicates it is the current default setting Supplies Menu Cyan Cartridge Magenta Cartridge Yellow Cartridge Black Cartridge Imaging Kit
249. ur point of purchase If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved This equipment contains no user serviceable parts For repair and warranty information contact your point of purchase Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges The
250. ussissessecstecestosstesccetdcesstoats sovseescetlatovsbeseteeliacdodscsssdattseusteedcees 70 C pyingito letterhead snene saitti AREARE EE a EER ERRER 71 CUSTOMIZING KESI ONAA ERE EUER 71 Copying from one size to ANOLNE M scssiscssadssiacsiscescvecadcsasesuacedescacssesuoasscseabestasozssavecesuesgbsaseoveusdcaavedsecseudqenoss ecbaiocssdisctestoosechavcerd 71 Making copies using paper from a selected tray ee eese eeerettennntt ennt no ttnno tonto tt tno tttt otto otis 72 Copying on both sides of the paper duplexing teretes tees riesen teen snnotto notes nottesns tton 72 Reducing or enlarging Gero lol EE EET LLL 73 Making a copy lighter or darker etes essen or eaea ttes testa totns tentia toto tetto osito tton ote 73 Adjusting copy quality cotto treten reise tette tee Ier E ER EE e RE Fe pe Nai aR 74 COM E gels 74 Placing separator sheets between copies ee eese teen tneenntttenn tenant ennt toast tetto testo stt soe toot to tton oto 75 Copying multiple pages onto a single sheet testes eene ttennntte ttes notet ntt tto stt sotto notions 75 Canceling a copy JO EIN en 76 Improving copy quality aac vro ORO EDAD Kp RUN d aad RU n P MD DUM PERI aaa ai 76 QUI RETE 77 Getting ready teoeqnallqoeadoeinkna dou dbond PUR OON ire Dac neg sivas a LEA QU D MEHREREN P 77 Setting Up the e mail function tore tette die c
251. utions Try one or more of the following Troubleshooting 214 PACKING MATERIAL MAY BE ON THE PRINT CARTRIDGE Remove the print cartridge and make sure the packing material is properly removed Reinstall the print cartridge THE TONER MAY BE LOW When 88 Cartridge lowappears order anew print cartridge If the problem continues the printer may need to be serviced For more information contact Customer Support Characters have jagged or uneven edges ABC DEF If you are using downloaded fonts verify that the fonts are supported by the printer the host computer and the software program Clipped images These are possible solutions Try one or more of the following CHECK THE GUIDES Move the width and length guides in the tray to the correct positions for the paper size loaded CHECK THE PAPER SIZE SETTING Make sure the paper size setting matches the paper loaded in the tray 1 From the printer control panel check the Paper Size setting from the Paper menu 2 Before sending the job to print specify the correct size setting For Windows users specify the size from Print Properties For Macintosh users specify the size from the Page Setup dialog Troubleshooting 215 Dark lines ABCDE hee ABCDE The imaging kit may be defective If Black and color imaging kit life warningorBlack imaging kit life warning appears replace the imaging kit Gray background CHECK THE ToNER DARKNESS SETTING Select
252. wrapper in the same environment as the printer for 24 to 48 hours before printing Extend the time several days if the storage or transportation environment is very different from the printer environment Thick paper may also require a longer conditioning period Grain direction Grain refers to the alignment of the paper fibers in a sheet of paper Grain is either grain long running the length of the paper or grain short running the width of the paper For 60 to 176 g m 16 to 47 Ib bond paper use grain long fibers Paper and specialty media guide 52 Fiber content Most high quality xerographic paper is made from 100 chemically treated pulped wood This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality Paper containing fibers such as cotton possesses characteristics that can negatively affect paper handling Unacceptable paper The following paper types are not recommended for use with the printer Chemically treated papers used to make copies without carbon paper also known as carbonless papers carbonless copy paper CCP or no carbon required NCR paper Preprinted papers with chemicals that may contaminate the printer Preprinted papers that can be affected by the temperature in the printer fuser Preprinted papers that require a registration the precise print location on the page greater than 2 3 mm 0 9 in such as optical character recog
253. xes 1 Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a network setup page and locate the IP address in the TCP IP section 2 Click Configuration 3 Click Fax Settings 4 Click Analog Fax Setup Troubleshooting 211 5 Click the No Name Fax option This option blocks all incoming faxes that have a private caller ID or no fax station name 6 In the Banned Fax List field enter the phone numbers or fax station names of specific fax callers you want to block Solving option problems Option does not operate correctly or quits after it is installed These are possible solutions Try one or more of the following RESET THE PRINTER Turn the printer off wait about 10 seconds and then turn the printer on CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER 1 Turn the printer off 2 Unplug the printer from the wall outlet 3 Checkthe connection between the option and the printer MAKE SURE THE OPTION IS INSTALLED CORRECTLY Print a menu settings page and check to see if the option is listed in the Installed Options list If the option is not listed then reinstall it For more information see the hardware setup documentation that came with the option MAKE SURE THE OPTION IS SELECTED From the computer you are printing from select the option For more information see Updating available options in the printer driver on page 31
254. y which requires a line splitter and a telephone On hand set Off Notes Offis the factory default setting Usearegular telephone to answer an incoming fax job and to dial a fax number Touch 0 on the numeric keypad to go directly to the Manual Fax function Memory Use Defines the amount of non volatile memory used to fax a job All receive Notes Mostly receive Equal All receive specifies that all the memory is set to receive fax jobs Mostly sent Mostly receive specifies that most of the memory is set to receive fax jobs All send Equalis the factory default setting Equal splits the memory for sending and receiving fax jobs into equal amounts Mostly sent specifies that most of the memory is set to send fax jobs e All send specifies that all the memory is set to send fax jobs Cancel Faxes Allow Don Allow Specifies whether the printer may cancel fax jobs Note If Cancel Faxes is not enabled it will not appear as an option Caller ID FSK Fax Send Settings Specifies the type of caller ID being used Note FSK is the factory default setting Resolution Standard Fine Super Fine Ultra Fine Description Specifies quality in dots per inch dpi A higher resolution gives greater print quality but it increases the fax transmission time for outgoing faxes Note Standard is the factory default setting Understanding printer menus 137 Menu
255. y Licensor unless Licensor provides other terms along with the update or supplement TERM This License Agreement is effective unless terminated or rejected You may reject or terminate this license at any time by destroying all copies of the Software Program together with all modifications documentation and merged portions in any form or as otherwise described herein Licensor may terminate your license upon notice if you fail to comply with any of the terms of this License Agreement Upon such termination you agree to destroy all copies of the Software Program together with all modifications documentation and merged portions in any form TAXES You agree that you are responsible for payment of any taxes including without limitation any goods and services and personal property taxes resulting from this Agreement or your Use of the Software Program LIMITATION ON ACTIONS No action regardless of form arising out of this Agreement may be brought by either party more than two years after the cause of action has arisen except as provided under applicable law APPLICABLE LAW This Agreement is governed by the laws of the Commonwealth of Kentucky United States of America No choice of law rules in any jurisdiction shall apply The UN Convention on Contracts for the International Sale of Goods shall not apply UNITED STATES GOVERNMENT RESTRICTED RIGHTS The Software Program has been developed entirely at private expense Rights of the United States
256. y copy or J for a color copy Place the next document on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying on specialty media Copying to transparencies 1 N QA wu AB WUN Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF then adjust the paper guides From the printer control panel press the Copy button From the Copy area press the Options button Press the arrow buttons until Paper Source appears and then press E Press the arrow buttons until the tray or source containing the transparencies appears and then press Change the copy settings as needed Copying 70 8 Press E for a black only copy or J for a color copy 9 If you placed the document on the scanner glass and have additional pages to copy then place the next page on the scanner glass and then press 1 on the numeric keypad Otherwise press 2 on the numeric keypad Copying to letterhead 1 Loadan original document faceup short edge first into the ADF or facedown on the scanner glass Note Do notload postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these it
257. y one or more of the following REDUCE THE COMPLEXITY OF THE PRINT JOB Eliminate the number and size of fonts the number and complexity of images and the number of pages in the job CHANGE THE PAGE PROTECT SETTING TO OFF 1 From the printer control panel press B 2 Press the arrow buttons until Settings appears and then press EJ 3 Press the arrow buttons until Setup Menu appears and then press EA 4 Press the arrow buttons until Print Recovery appears and then press ED Troubleshooting 201 5 Press the arrow buttons until Page Protect appears and then press 6 Press the arrow buttons until o appears and then press E Job prints from the wrong tray or on the wrong paper CHECK THE PAPER TYPE SETTING Make sure the Paper Type setting matches the paper loaded in the tray Incorrect or strange characters print The print job may not have terminated properly Turn the printer off and back on Make sure the printer is not in Hex Trace mode If Ready Hex appears on the display you must exit Hex Trace mode before you can print your job Turn the printer off and back on to exit Hex Trace mode Tray linking does not work These are possible solutions Try one or more of the following Note The paper trays manual feeder and multipurpose feeder do not automatically sense the paper size You must set the size from the Paper Size Type menu LoAD THE SAME SIZE AND TYPE OF PAPER Load the same size and type of paper in each
258. ying printer setup Once all hardware and software options are installed and the printer is turned on verify that the printer is set up correctly by printing the following Menu settings page Use this page to verify that all printer options are installed correctly A list of installed options appears toward the bottom of the page If an option you installed is not listed then it is not installed correctly Remove the option and install it again e Network setup page lf your printer is attached to a network print a network setup page to verify the network connection This page also provides important information that aids network printing configuration Additional printer setup 29 Printing menu settings pages Print menu settings pages to review the current menu settings and to verify printer options are installed correctly Note If you have not made any menu item settings changes yet then the menu settings pages list all the factory default settings Once you select and save other settings from the menus they replace the factory default settings as user default settings A user default setting remains in effect until you access the menu again choose another value and save it To restore the factory default settings see Restoring the factory default settings on page 198 1 Make sure the printer is on and Ready appears 2 From the printer control panel press B 3 Press the arrow buttons until Reports appears and then press E

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