iTrent Self Service User guide Welcome To log in to the iTrent Self
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1. At the earliest opportunity after you are notified of your new appointment you should speak to both your current line manager and your new line manager to discuss your annual leave arrangements Also please check your leave entitlement once you have started your new position and contact sidhr exeter ac uk if it is not correct Q I started working for the University part way through the holiday year how does iTrent HR calculate my leave entitlement A The Conditions of Employment http admin exeter ac uk personnel terms conds shtml state that section 8 g The annual leave entitlement for staff joining or leaving the employment of the University during the course of the year is proportionate to their completed service during the leave year Fixed days ie Bank Holidays and University Closure Days are additional ie someone Starting work in a grade E full time role for the University on 1 March would be entitled to Good Friday and Easter Monday and the Bank Holidays and Closure Days which follow in addition to their 10 12 of the full year leave entitlement So iTrent HR would Show an entitlement of 255 5 hours and an untaken balance of 182 5 hours Someone who started on 1 December in a grade E full time role would be entitled to the full Christmas closure regardless of their accrued holiday Q I am employed on a fixed term contract until 30 September but iTrent HR says I have a full year s leave entitlement A If2. How to Book a Course UNIVERSITY OF EXETER My Details My Holiday My Pay amp Benefits My Employment Career amp Developmen Career amp Development Learning activities Q Add personal learning University Induction TEST Equality amp Diversity Awareness Drama Based In progress s Booked 1 Jan 2013 9 May 2007 No No Use the search icon E3 in red above to search for a course Alternatively you can visit the course calendar on the website to identify the course title you wish to search for Filter results Only show courses with availability w Results Becoming an Effective Leader ILM Leadership and management 19 May 2015 19 May 2015 09 30 16 30 Business Writing ILM Credit Leadership and management 24 Jun 2015 24 Jun 2015 09 30 12 30 Health and Safety Health Safety and Environment for Man Health and safety 21 May 2015 21 May 2015 09 30 13 30 Enter a key word into the Search for box eg Health or ILM T Hours Streatham Building One Syndicate Room B 5 Hours Streatham Forum Training Room 4 Hours Streatham Old Library Training Room 3 Professional Development Suite Streatham Old imi Likhranr Trainin Drar re Search Cancel In the Results section click on your chosen course to see the course s full details Course detalls Health and Safety Health Safety and En
3. correct yourself please complete and return form PD49 If you experience any problems or would like to leave any feedback on your experience please contact SID Navigation of iTrent Self Service iTrent Self Service is split into 5 sections with the heading of My Details My Holiday My HAA sala My Employment Career amp Development see highlighted tabs below Hello Chris D V cT IANA a Vr i Tac You last logged in 0 minutes ago Quick links Annual leave days to hours change FAQ b View Latest Payslip gt ePayslips Information b Book Annual Leave gt User Guide and FAQs b IMPORTANT SECURITY ADVICE please read gt How we use your Information p More links from self service M Quick links are liable to change from time to time By clicking on these different headings you can view and amend a variety of details My Details Your personal details and contact information can be amended here eg change of name address and sensitive information which allows us to monitor Equality and Diversity information My Holiday This area allows you to enter and amend holiday bookings For details on how to book and view annual leave click here My Pay amp Benefits For viewing and downloading Payslips and P60 s My Employment This will show your current and historic positions plus qualification details held within HESA details If any details of your current position are incorrect you should advise HR Services by
4. iTrent HR shows I have an untaken leave balance of 0 3 hours what does this mean e My manager is away and unable to approve my leave request e My job with the University requires me to work on a Bank Holiday how does iTrent deal with this e Idon t have a regular working pattern Can I use iTrent to record annual leave Q I haven t requested any annual leave for the new leave year but iTrent says that I have scheduled 80 3 hours A These are in respect of bank holidays and closure days that fall on your working days pro rata for part time staff Further information about Bank Holidays and University Closure Days can be found at http www exeter ac uk staff employment leave annual Q I am part time and I don t understand the leave entitlement shown in iTrent HR A Your annual leave entitlement will be calculated as follows staff in grades A to D 284 7 hours multiplied by your FTE eg 0 5 for half time staff in grades E and above 299 3 hours multiplied by your FTE eg 0 5 for half time iTrent HR will then look at your working pattern to see which bank holidays and closure days fall on days when you would normally work and deduct this from your leave balance so that the figure shown as Balance in the Holiday Balances screen at the beginning of each year before you have entered any leave requests shows how many hours can be taken by agreement between you and your manager Al
5. incorrect A We are unable to offer you the option of being able to change your date of birth through Self Service therefore if the date of birth shown in the system is incorrect you Should contact the Human Resources Administration team to request that they correct it you will be asked to provide documentary evidence to confirm this Q Will any changes that I make to my personal information be passed on to relevant third parties i e the Inland Revenue Sodexho etc A The University does not pass on details of any changes that you make to your address or other personal information to any third parties i e the Inland Revenue Sodexo etc It is therefore your responsibility to inform any relevant third parties of any relevant changes to your address or other personal information Q What should I do if there is an error on my payslip A If you are worried that there is an error on one of your payslips you should firstly double check your own records to make sure that this is a genuine error then if you still believe there is you should contact the Payroll Office to discuss Q My name has changed can I change my University e mail address to reflect this A Once you have updated your name on the iTrent HR System via Self Service this information will feed through and update your email address NB This does not happen immediately Q How should I inform the University of any changes to my internal telephone number
6. team FAQs Annual Leave Please note This section only applies to staff who book annual leave using iTrent HR Self Service e I haven t requested any annual leave for the new leave year but iTrent says that I have scheduled 80 3 hours e Iam part time and I don t understand the leave entitlement shown in iTrent HR I work part time Monday to Wednesday what happens when a Bank Holiday falls on a Monday I work part time and part of my working hours are flexible I have two part time jobs with the University how do I book my annual leave I work mornings only how do I book One morning as annual leave I am leaving my job in the School of X to start another job in the School of Y on 1 June 2010 what happens to my annual leave e I started working for the University part way through the holiday year how does iTrent HR calculate my leave entitlement e Iam employed on a fixed term contract until 30 September but iTrent HR says I have a full year s leave entitlement e What happens to my leave if I haven t used all of it by 31 December I joined the University before 1999 and have some banked leave is this recorded in iTrent HR I work term time why can t I see my annual leave in iTrent HR Self Service I was sick while on leave what should I do What happens if I try to book more annual leave than I have left in my balance I have requested by final full day of annual leave for the current leave year but
7. to carry forward up to 36 5 hrs equivalent of 5 days leave where it is not possible eg for operational reasons for you to take all your leave entitlement before 31 December Although iTrent will automatically carry forward up to 36 5 hrs unused annual leave to the next calendar year it is essential that you obtain your manager s agreement to this Any balance carried forward must be used in the first 4 months of the new calendar year For further information see section 8 i of the Conditions of Employment http admin exeter ac uk personnel docs conditions of employment pdf Q I joined the University before 1999 and have some banked leave is this recorded in iTrent HR A Banked leave which only applies to a limited number of support staff who joined the University before 1999 is not recorded within iTrent HR your College or Service should maintain a separate record of this Q I work term time why can t I see my annual leave in iTrent HR Self Service A The Conditions of Employment http admin exeter ac uk personnel terms conds shtml state that section 8 1 staff working on a term time basis may not take leave during term time and that their pro rata paid leave entitlement is taken on unspecified days during the vacation periods Consequently term time staff do not have discretion over when they can take their annual leave Q I was sick while on leave what should I do A If following your re
8. 29 Jun 2015 10 Jul 2015 43 8 Annual leave HR Information Officer Authorised 9 Apr 2015 9 Apr 2015 7 3 Annual leave HR Information Officer Authorised 17 Feb 2015 17 Feb 2015 7 3 Annual leave HR Information Officer Authorised 16 Dec 2014 18 Dec 2014 3 0 Annual leave HR Information Officer Authorised 17 Nov 2014 21 Nov 2014 3 0 Annual leave HR Information Officer Authorised 11 Aug 2014 22 Aug 2014 6 0 Annual leave HR Information Officer Authorised 9 Jun 2014 20 Jun 2014 6 0 Annual leave HR Information Officer Authorised This includes annual leave both authorised and those awaiting authorisation where the request has not yet been approved by your Line Manager From this screen you can click any future periods of leave and either change the dates unless the Authorisation status is Authorised or delete it If you need to amend or delete a leave booking that took place in the past for example if you accidentally selected the wrong month or year please contact the Annual Leave Administrator for your College or Service or contact SID In order to view other leave such as Bank Holidays and Closure Days you should click on the a circled in red above If you leave the fields blank and just click on it will bring back all bank holidays closure days shown as bank holidays and annual leave days in the current past and future 12 months with the newest at the top Holiday search El End date El Filter results Holi
9. A Internal telephone numbers are managed centrally and you should contact the SID helpdesk to request any changes Q I don t have a University user Login how can I access my details A Self Service is only to staff on the main University payroll and is not available to Staff on claims Q I don t have regular access to a PC at my normal place of work A You can access self service from any PC connected to the University network or via the University s VPN The University has 200 Open Access PCs that are available for you to use Details of location and availability can be found on the following link Q Who has access to my details A Staff in HR and Finance Services have access to the information required to carry out their specific roles Additionally some Line Managers have People Manager access to iTrent which allows them to view person and position related information for the staff who report to them and Senior Managers and Administrators in your College or Service may be able to view limited information about all staff in their College or Service No staff outside Finance Services or HR Services will have access to your bank details Senior staff outside these areas will only have access to the information related to your salary not payslip details i e tax details or deductions Access to information about other employees is only permitted if e There is a genuine business need for an individual to acc
10. and 18 Roberts Street Save Line Exeter Line 3 Devon ie ne 4 ne 5 Fostcode CO Country United Kingdom To add new contact details follow the instructions above but select Add contact details For amending other existing contact details and personal information click on the edit icon i Updating Academic Teaching Qualifications EXETER My Details My Holiday My Pay amp Benefits C Empioyment Career amp Development My Employment Job History Current job HR Information Officer HR Policy 1 Oct 2003 Present HESA These details were last updated on 14 Jan 2015 select this card to review or amend the details Go to My Employment and then click on HESA details circled in red above HESA details x Sensitive information Staff identifier 6911190154540 Gender identity Employment Previous employment Student in UK Previous HEI Please only complete if you have selected Another HEI in the UK for Previous employment Qualifications and Awards Highest qualification held IG Clinical excellence award ACADEMIC TEACHING QUALIFICATION You can enter up to 6 Academic Teaching Qualifications Start by entering a key word such as Fellow or PGCE this will then give you a list of possible options To enter further qualifications up to a maximum of 6 click in the box and enter a key word as before Please note that if you hol
11. button You will receive a confirmation via email and your Reporting Manager will also receive a notification via email in order to authorise reject or put your request on hold Once your Reporting Manager has changed the status of your annual leave request i e authorised rejected or placed it on hold you will receive another confirmation via email Viewing Holiday Balances This screen allows you to view your total and outstanding annual leave entitlement On the Homepage click on My Holiday Holiday balances Click on The Holiday Balances screen shows the following information Holiday Balances x HR Information Officer Annual leave Holiday Period Entitlement Taken Scheduled Balance 1 Jan 2015 31 Dec 2015 201 48 hours 14 6 hours 116 8 hours 70 08 hours 1 Jan 2016 31 Dec 2016 179 58 hours 0 hours 7 3 hours 172 28 hours e Holiday period The calendar year to which the annual leave figures relate Entitlement Your total annual leave allowance in hours including 8 bank holidays and 3 University closure days pro rata where part time e Taken Any leave including bank holidays and closure days that has already taken place e Scheduled Any leave that is due to take place in the future This includes any holiday requests still awaiting authorisation and any bank holidays closure days that have not yet taken place e Balance The total of outstanding discretionary annual leave still to be taken during the c
12. completing form PD49 Career amp Development Any training that has been undertaken or booked will show here plus the ability to book onto future Learning Events For details on how to book courses click here Updating Personal Details My Holiday My Pay amp Benefits My Employment Career amp Development Hello Chris X You last logged in 1 minute ago OO Quick links View Latest Payslip b Book Annual Leave b Go to My Details circled in red above This screen shows your personal information and contact details including emergency contacts Adding a new address or contact details My Holiday My Pay amp Benefits My Employment Career amp Development 2 My Details x My personal details Personal details Sensitive information Special requirements M M Select this card to view or amend Select this card to view or amend j your sensitive information your special requirements Contact information gt Home Mailing address Contact details Contact details Contact details 18 T E Ece E Mail address Home telephone Personal e mail address Tiverton D Em WN Oter acuk E WN 2x 2c uk Emergency contacts To update your address details or add additional contact details eg mobile number click on Add circled in red above This will bring up the following options For new address select Add address Address details Address type Line 1 Enter the address details
13. d no academic qualifications this option is available and should be entered A full list of available options is Shown below As well as updating your academic qualifications please ensure all other details on this screen are correct Accredited as a teacher of their subject by a professional UK body Completed a UK accredited institutional provision in teaching in the HE sector Holder of a National Teaching Fellowship Scheme Individual Award No qualification held Other UK accreditation or qualification in teaching in the HE sector Overseas accreditation or qualification for any level of teaching PGCE in HE secondary education further education life long learning or equivalent Recognised by the HEA as a Fellow Principal Fellow Senior Fellow Associate Fellow Annual Leave Viewing Holiday Dates EXETER My Details City Hoviday My Pay amp Benefits My Employment Career amp Development E Hello Chris You last logged in 0 minutes ago Quick links Annual leave days to hours change FAQ b View Latest Payslip p Go to My Holiday circled in red above This screen allows you to view all discretionary holiday that is scheduled to take place My Holiday x eis J Holiday balances EA My calendar Q i Add holiday Start date End date Duration Type Position Holidays 70 08 hours available Authorisation 17 Aug 2015 28 Aug 2015 43 8 Annual leave HR Information Officer Authorised
14. day type lt All gt Bank holiday Annual leave Authorisation status Not refused Results Bank holiday 26 Dec 2016 27 Dec 2016 Duration 7 3 HR Information Officer Bank holiday 29 Aug 2016 29 Aug 2016 Duration 0 HR Information Officer Bank holiday 30 May 2016 30 May 2016 Duration 0 HR Information Officer Bank holiday Filter the results by clicking on Bank holiday or Annual leave under Holiday Type or to show a specific period enter the start and end dates of the period you want to cover When you book amend or cancel a period of annual leave you will receive a confirmation via email Your Reporting Manager will also receive a notification via email in order to authorise reject or put your request on hold Once your Reporting Manager has changed the status of your annual leave request i e authorised rejected or placed it on hold you will receive another confirmation via email Booking annual leave On the Homepage click on My Holiday To request a new period of annual leave either Add holiday e Click on on the My Holiday screen OR Book a holiday e Click on on the Holiday Balances screen This will open the Holiday Details screen Absence type Select Annual Leave from the drop down list Holiday period There are 3 options Part day Full day or More than one day Depending on which one you choose other context sensitive menus may a
15. e A Staff working on a part time basis should check that the work pattern in iTrent HR go to Employment then click on Current Jobs correctly records their days and hours they work each day When you request a full day of leave iTrent HR automatically takes account of the number of hours you work that day So if your work pattern in iTrent HR shows 3 30 hours for a Monday because you work from 9am to 12 30pm when you request a full day of leave for a Monday iTrent HR will deduct 3 5 hours from your holiday balance You should therefore request a full day of leave if you are requesting the leave on a day when you do not wish to attend work at all Q I am leaving my job in the College of X to start another job in the College of Y on 1 June 2010 what happens to my annual leave A If you are moving to another job with the same hours eg full time to full time your untaken holiday balance will transfer to your new appointment If your hours are changing eg you are moving from O 5fte to full time your leave entitlement for the year will be recalculated so that 5 12 leave accrues at 50 of the full time entitlement and for the remainder of the year leave accrues at the full time rate Similarly if you are transferring from a grade D position to a grade E position your leave entitlement for the year will be recalculated Your untaken holiday balance will transfer to your new appointment
16. ess this information e The iTrent HR user understands and agrees to comply with Data Protection legislation and the University s IT regulations Other staff cannot see your details through Self Service and you can t see theirs For further information the University s HR Services Data Protection Statement can be viewed here http admin exeter ac uk personnel data_trenthr data shtml Q How secure is the information held on the System A The data within Midland iTrent is held within an Oracle Database Access to data within the system requires a iTrent user ID Each user ID has a security profile that restricts access to only the areas they need to do their job and only the staff for whom they have a responsibility Connections to iTrent are encrypted look for the a symbol in your browser To ensure the security of the information held in the system you should also always remember to log out or lock your PC when you have finished using Self Service Q Why can t I log in using my mobile device A You will need to amend the settings on your device e Android Go to options and tick Request desktop site e OS Tap the URL and drag down to access Request desktop site
17. ety management al the University On the Course booking details screen enter the reason for cancellation and select the made button You can at the same time as cancelling join the waiting list for the course You will then be automatically notified of further dates as they become available FAQs iTrent Self Service e Who should I contact if my employment details are incorrect e What should I do if my date of birth is incorrect e Will any changes that i make to my personal information be passed on to relevant third parties i e the Inland Revenue Sodexho etc e What should I do if there is an error on my payslip e My name has changed can I change my University e mail address to reflect this How should I inform the University of any changes to my internal telephone number I don t have a University user Login how can I access my details I don t have regular access to a PC at my normal place of work Who has access to my details How secure is the information held on the System Why can t I log in using my mobile device Q Who should I contact if my employment details are incorrect A Details relating to your current job or your current working location cannot be amended through Self Service You should therefore complete form PD49 which will need to be signed off by the manager of your College Service and returned to the HR Services Administration Team Q What should I do if my date of birth is
18. iTrent Self Service User guide Welcome This is the User Guide for iTrent Self Service Self Service is a tool that allows all University of Exeter staff to view and in some cases update some of the information that the University s Human Resources database iTrent HR holds on you and your position Please use the menu to the left to navigate this User Guide If you cannot find the solution to any problems you are having in this User Guide then please contact SID To log in to the iTrent Self Service system click on this link https staff exeter ac uk hrpr ess ess Use your University username and password to log in If you are using a mobile device e Android Go to options and tick Request desktop site e IOS Tap the URL and drag down to access Request desktop site IMPORTANT SECURITY ADVICE As this Self Service system includes some very sensitive information about you it is important that you use it responsibly to ensure that the security of your personal information is maintained You should therefore always log out of Self Service once you have finished using it and should never let anyone know your University username amp password To log out of Self Service always click on Logout in the top right hand corner Alternatively please ensure you close the browser or tab as this will log you out automatically If you notice any information stored on the iTrent system is incorrect and you cannot
19. ick on My Employment On the Employment screen click on Current Jobs under Job History Current job details Job details Position name Depa nt A HR Information Officer HR Policy Vv L Start date _ Payroll reference 01 10 2003 50335 Contractual hours Work puusa 21 90 21 54 MO T7 18 W7 18 T7 18 A ae FO SO S0 v Manager Mr Andrew Wasniowski HR IT Systems Manager v Location details Address type Line 1 Mailing HR Services Line 2 Line 3 Northcote House Streatham Campus Line 4 Line 5 Postcode Country United Kingdom m On the Current Job details screen check that your Reporting Manager Contractual Hours and Working Pattern are correct When you request annual leave it is important that these details are up to date because e Your Reporting Manager is responsible for authorising your annual leave request If this is not correct your request will not be sent to the right person e Your Contractual Hours is used to calculate your total available annual leave e Your Working Pattern is used to calculate the duration of each period of annual leave All the information held in Self Service about your current jobs is read only therefore if you find that any of the information held in this section is incorrect then you can inform us of this by completing form PD49 and sending it to the HR Services Administration
20. l staff should check that the work pattern in iTrent HR go to My Employment then click on Current Jobs correctly records their days and hours they work each day Q I work part time Monday to Wednesday what happens when a Bank Holiday falls on a Monday A Bank Holidays and University Closure Days are pre loaded into iTrent HR When a Bank Holiday or Closure Day falls on a day you normally work and you do not work that day because it is a Bank Holiday or Closure Day iTrent HR will deducted from your leave balance the number of hours you were contracted to work that day If a Bank Holiday and Closure Day falls on a day you were not contracted to work no deduction is made Q I work part time and part of my working hours are flexible A Following her maternity leave Lucy agreed with the University that she would return to work for 3 5 days each week 3 days Tuesday Wednesday Thursday are worked in the office and the other half day is worked flexibly at home between Friday and Monday This is recorded as a notional Friday morning in the iTrent HR work pattern field When Lucy takes a week s holiday she should request more than one day and enter the dates for Tuesday to Friday this will deduct 25 55 hours from her balance Where bank holidays and closure days cover an entire week eg Christmas iTrent HR will correctly deduct 25 55 hours from Lucy s balance However iTrent HR will assu
21. me that Lucy is taking Good Friday as a bank holiday and deduct 3 65 hours from balance when she should have discretion over when to take this leave This means that the Leave Administrator for her College or Service will need to make an adjustment to her leave balance in iTrent HR Q I have two part time jobs with the University how do I book my annual leave A iTrent HR will aggregate together your annual leave entitlement for the two positions so that it appears as a single record when you log in to iTrent HR Self Service Example you work Monday Tuesday Wednesday in one position and Thursday and Friday in your second position 1 You want to request a single day of leave If you request a Monday iTrent HR will send an email to the line manager for your first Monday to Wednesday appointment If you request a Thursday iTrent HR will send an email to the line manager for your second Thursday to Friday appointment 2 You want to request a whole week of leave If you enter this as a single request iTrent HR will send an email to both your line managers but either of them can authorise the request by clicking on the authorise button To avoid this you Should enter two requests ie one request for Monday to Wednesday and another request for Thursday to Friday Then each line manager will receive a separate email inviting them to authorise your leave request Q I work mornings only how do I book one morning as annual leav
22. ollowing calendar year The rounding arrangements normally applied by the University via the ready reckoner on the Annual Leave pages of the HR Services website see Staff joining leaving mid year and Information for part time staff at http admin exeter ac uk personnel leave shtml will not apply Q My manager is away and unable to approve my leave request A You should forward the email you have been sent by iTrent HR confirming your leave request to your manager s manager asking them to approve your request Your manager s manager should respond direct to you by email and copy their response to the iTrent Leave Administrator for your College Service who will input the necessary action in iTrent HR If your line manager is going to be away from an extended period of time they can log into iTrent as a People Manager user and arrange for all leave requests to be redirected to another member of staff to be actioned Q My job with the University requires me to work on a Bank Holiday how does iTrent deal with this A ilrent assumes that if a Bank Holiday or Closure Day falls on a day you normally work you are on holiday on that day and a deduction is made to your leave balance If in fact you are required to work then it will be necessary for the Leave Administrator for your College Service to mark this as Not taken in iTrent so that your leave balance is corrected and you are able to request alte
23. ppear e Part day This option allows you to request part of a single day s annual leave If you select this you will be prompted for the Start Date and another menu Morning or afternoon will appear To request a half day s annual leave select Morning or Afternoon from this menu e Full day This option allows you to request a full single day s annual leave You will be prompted for the Start Date e More than one day This option allows you to request one or more consecutive full or part days annual leave If you select this you will be prompted for the start and end dates of your annual leave 2 menus for Full day or part day will also appear to allow you to specify whether the start and end dates of your annual leave will be taken as full or half days annual leave For example if you would like to request annual leave from the afternoon of Tuesday 24 March 2015 and until the end of the day on Thursday 26 March 2015 returning to work on Friday 27 March 2015 you would complete the form as follows Holiday details Holiday period Start date Full or part day Last date of holiday E Full or part day o ee Notes Use the Notes field to add any extra information relating to your annual leave request Your Reporting Manager will be able to read this information when they receive your request Finally to submit your annual leave request click on the
24. rnative time off on another day Q I don t have a regular working pattern Can I use iTrent to record annual leave A ifrent uses your working pattern to calculate how much leave should be deducted for each full or half day of leave taken as annual leave bank holiday or University closure day If you do not have a regular working pattern iTrent is not suitable for you Please note that iTrent can record multi week working patterns So if you work regular hours on a recurring rota basis you can use iTrent to record annual leave Please contact sidhr exeter ac uk if you want to check your working pattern is correct Booking Learning Events Viewing booked and completed courses Hello Chris You last logged in 0 minutes ago Quick links Annual leave days to hours change FAQ p View Latest Payslip gt ePayslips Information d Book Annual Leave b Go to the Career amp Development screen circled in red above EXETER My Details My Holiday My Pay amp Benefits My Employment 742 Career amp Development GEE A J aaveen Learning activities University Induction TEST Equality amp Diversity Awareness Drama Based In progress Te Booked 1 Jan 2013 9 May 2007 No No This screen allows you to view all of your learning activities whether current booked completed cancelled or on a waiting list To change the view you can do this by using the filter to modify your view circled in red above
25. te 21 May 2015 21 May 2015 Venue Streatham Old Library Training Room 3 Professional Development Suite Time 09 30 13 30 Cost 50 Event booking details Origin of request Learning objectives Overview This course will inform managers about the legal framework in safety and the environment It will teach delegates how to develop assurance systems in their areas of responsibility Delegates must attend both Part 1 and Part 2 on separate days 9 1pm complete the coursework and complete the written test at the end of Part 2 Who is it for For University Managers with responsibility for the Health and Safety of staff or a service What is it about This ILM level 2 3 course focuses managers on understanding their duties with regards to safety compliance and environment Complete the information on the Course booking details screen and click SAVE Your booked course will appear as a new learning activity on the Career amp Development screen When you book or cancel a learning activity you will receive confirmation via email You will also receive a calendar appointment You should open the calendar appointment and Save and close it to add the course to your calendar How to Cancel a Course EXETER My Details My Holiday My Pay amp Benefits My Employment Career amp Development 72 Career amp Development University Induction TEST B Equality amp Di
26. turn to work you are able to present a medical certificate covering your absence the period of annual leave you were unwell can be reinstated If any of the leave you previously requested has already passed then it will not be possible for you to cancel the request via iTrent Self Service and it will be necessary for the Leave Administrator for your College Service to make the adjustment in iTrent HR For further information see section 10 f of the Conditions of Employment http admin exeter ac uk personnel terms_conds shtml Q What happens if I try to book more annual leave than I have left in my balance A iTrent HR will allow you to request more leave than you have left in your balance This will show on both the confirmation email you receive and the email sent to your line manager that your balance is negative marked in red Clearly employees should ensure that they do not request more leave than they are entitled to take With effect from 31 December 2015 any negative balances will be carried forwarded and deducted from the new calendar year Q I have requested my final full day of annual leave for the current leave year but iTrent HR shows I have an untaken leave balance of 0 3 hours what does this mean A iTrent HR will calculate leave entitlement and the figure will not always equate to a full or half day and a small remainder will be shown This remainder will automatically be carried forward to the f
27. urrent calendar year Your annual leave entitlement is calculated using the Contractual Hours and Working Pattern information recorded on the Current Jobs screen under My Employment You must ensure this information is accurate Please see Annual Leave Checking your Details for more information about how to do this The hours and days recorded will determine what is deducted from your leave entitlement For example someone is employed on a 0 6 FTE contract and works a Standard 7 3 hour day on Monday Wednesday and Friday each week If they request annual leave from Monday to Thursday their annual leave balance will be reduced by a total of 14 6 hours 2 days i e Monday and Wednesday The annual leave system will ignore Tuesday and Thursday as they are not contracted to work on these days and therefore do not count towards your annual leave entitlement Where a Bank Holiday and Closure Day falls on a day you are contracted to work and you do not work that day because it is a Bank Holiday or Closure Day the number of hours you were contracted to work that day will be deducted from your total leave entitlement If a Bank Holiday and Closure Day falls on a day you were not contracted to work no deduction is made Annual Leave Checking Your Details If you think that your annual leave has not been calculated correctly you should start by checking that the information held about you and your position are correct On the homepage cl
28. versity B Awareness Drama Based In progress Booked 1 Jan 2013 9 May 2007 No No Click on the course you wish to cancel Course booking details 60048 Safety Health Safety and Environment for Managers ILM Part 1 Course information Date 21 May 2015 21 May 2015 Venue Streatham Old Library Training Room 3 Professional Development Suite Time 09 30 13 30 Event booking details Cancel reason see http ex ac uk cancel for charges Booked on to this event in error F Join waiting list Overview This course will inform managers about the legal framework in safety and the enaronment It will teach delegates how to develop assurance systems in ther areas of responsibility Delegates must attend both Part 1 and Part 2 on separate days 9 1pm complete the coursework and complete the written test at the end of Part 2 Who is it for For University Managers with responsibility for the Health and Safety of staff or a service What is it about This ILM level 2 3 course focuses managers on understanding their duties with regards to safety compliance and environment What wall get out of it Al the end of the two parts delegates will be able to confidently identify hazards assess nisk self assess their work area to provide scar maemo daenda phaea epa according to the needs of the department Delegates will be confident in collating evidence and will understand their managerial role in saf
29. vironment for Managers ILM Part 1 This course will inform managers about the legal framework in safety and the A environment lt will teach delegates how to develop assurance systems in their areas of responsibility Delegates must attend both Part 1 and Part 2 on separate days 9 1pm complete the coursework and complete the written test at the end of Part 2 Who ts it for For University Managers with responsibility for the Health and Safety of staff or a service What is it about Choe IH RA boren I 7 PA E Peri 21 May 2015 21 May 2015 09 30 13 30 ss Streatham Old Library Training Room 3 Professional Development Suite Cost 50 00 9 spaces available 14 Jul 2015 14 Jul 2015 09 30 13 30 S Streatham Old Library Training Room 3 Professional Development Suite Cost 50 00 11 spaces available Add to waiting list The Course details screen will show the full details for the course you have chosen including how many spaces are available If there are no spaces available for your chosen course you can use the button to add yourself to the waiting list Please note that we contact the waiting list when new dates are arranged To book yourself on your chosen course click on the appropriate course this will take you to the Course booking details screen Course booking details Health and Safety Health Safety and Environment for Managers ILM Part 1 60045 Course information Da
30. your employment at the University is expected to end during the current calendar year for example if you are employed on a fixed term contract or are planning to retire this year iTrent HR calculates annual leave entitlement based on their actual employment end date which is only entered once it is certain that an employee is leaving However the Conditions of Employment http admin exeter ac uk personnel terms conds shtml state that section 8 h Jf an employee whose employment ends during the year has taken more days of leave than S he has accrued up to their final date of employment then a deduction will be made from their final salary payment To avoid the University having to reclaim any overpayment from fixed term staff who leave before the end of the leave year 31 December both the employee and their manager should ensure that they do not request authorise leave which takes them over their pro rata entitlement for the part of the year covered by their current contract of employment The ready reckoner http www exeter ac uk staff employment leave annual on the Annual Leave pages of the HR Services website can be used to calculate the entitlement up to the end of the current fixed term contract Q What happens to my leave if I haven t used all of it by 31 December A You should note that there is no entitlement to carry forward leave but your Dean Head of College Service or other senior manager may give you permission
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