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1. Authorization Registration Social Media Marketing 11 35 13 30 F Free amp James Williams IE Now I will share my perspectives on social media the convergence of marketing advertising and PR on the Web for marketers agencies the enterprise and the individual 10 best practices for holding a successful virtual event a ARI fl Tomorrow 16 40 20 15 F Free 3 James Williams How do you prevent your online event from being a massive flop Keep these 10 tips in mind webinar Virtual events are rapidly growing in popularity and are well underway to becoming an essential part of every organisation s communications strategy Economically and environmentally virtual events provide tangible measurable benefits to all levels of business across all industries The flexibility of virtual events makes them an even greater business tool and an attractive way to save costs and improve productivi Icon access for registered users only Icon admission by password Dates and time specified in the schedule reflect your local time L Do not show private webinars Ta Connectivity checker Begin Pic 9 Public schedule Click the Begin button see Pic 2 or simply double click on your webinar to start the session Allow connection to peering network in the dialog box that appears by clicking the button Allow see Pic 5 Adobe Flash Player Settings Peer Assisted Networking james2. General Access Image setae L Admission free by pana vy free anyone can attend your webinar By multiple unique passwords v by password to join your webinar an Te eee attendee must enter a password The tone password per line ssw3 e i Z oe password is one and the same for the session vailable to registered users only G5 ina utes LE ER Anyone who knows the password can attend Display in public schedule yes no Y by multiple unique passwords select this option if you want to secure and limit access to your webinar only to very specific audience Each password is unique and works only for one attendee Only those who have their personal passwords can attend Pic 8 Creating a webinar Access 8 Availability if you choose to registered users only your webinar attendees will be requested to enter their OnWebinar login and password or register Mark to all users unregistered if you want your attendees just put a nickname and get in 9 Display in public schedule choose yes if you want this webinar appear in the public schedule Otherwise the webinar will be available only from your personal schedule page at www your login onwebinar com Onwebinar com a free platform for hosting unlimited webinars 7 9 webinar com After clicking the Save button your webinar will appear in the schedule see Pic 8 Begin butto C webinar Schedule
3. fe webinar com User Guide for Onwebinar com an on line multimedia service for hosting free unlimited webinars Version 1 1 June 2011 OnWebinar LLC Ekaterinburg info onwebinar com 2010 EW webinar com Contents Contents 1 Introduction to OnWebinar com 1 1 How to host and join a webinar session 1 2 How to install the Speaker 1 3 How to register 2 Introducing the Speaker 2 1 How to create a webinar 2 2 Introducing the virtual room 2 3 How to use layouts 2 4 How to create new layouts and modify existing layouts 3 Elements 3 1 How to use the element Camera and microphone 3 2 How to use the element Poll 3 3 How to use the element Presentation 3 4 How to use the element Whiteboard 4 How to organize a video conference 5 How to use element FullHD video 6 How do widgets work and what are they for Contents 2 10 10 12 12 12 13 14 15 17 19 fe webinar com 1 Introduction to OnWebinar com This guide is designed to help you get the most out of OnWebinar com a platform for hosting and scheduling free webinars and online meetings Webinars are web based seminars given in a real time mode Webinar audience can be divided into two types of users Y a presenter or a tutor a person or sometimes a group of people that expounds the material of the webinar an attendee or a student a person that connects to a webinar in order to receive new information The present manua
4. 2 1 How to create a webinar Click the Create button on the webinars toolbar In the Creating dialog box that appears see pic 7 navigate between the tabs General Access and Image to configure your webinar settings Setting up general information about your webinar 1 Title should be concise and attractive General Access Image S 2 Description give a brief overview of your Title How do you design for creativity webinar state main problems theme and idea Description Name the main issues you are going to deal during your session briefly 3 Spoken Language select the language that you speak Category bd E e 4 Template select a template you would like to Spoken language ng ish P j Template Engish z use for your webinar Starting time 05 17 2011 E 11 FH 30 5 5 Starting time please use your local time zone arting date and time of your webinar If your when entering the starting date and time of your A webinar The Speaker application synchronizes Duration 30 H minutes with the time on a user s computer If users are located in different time zones the time difference will be calculated automatically Pic 7 Creating a webinar 6 Duration please state how long will your webinar session take in minutes Setting up the type of access to your webinar 7 Admission please select how attendees can access your webinar
5. THE BIG IDEA YOUR CHALLENGE Z i Rx PPE Geoff McDonald 2010 For More info click on these linis Hog Email the Author Other ssues freety available at www BookRappercom Page 2 KA Sa 2 15 G Gy Add files Navigate between slides Pic 15 Whiteboard Onwebinar com a free platform for hosting unlimited webinars 14 E webinar com 4 How to organize a video conference Switch to layout Videoconfrence or add the element Videoconference to the current layout from the menu Elements The element Videoconference provides with options for Attendees to raise hands and join conversation yY Presenters to accept or decline raise hand requests For presenters For attendees P When a presenter enables a videoconference Encourage your attendees to join the videoconference by raising their hands And wait for requests you can raise your hand to join the video chat In the toolbar of the element videoconference If one or several attendees have raised hands Click on D the presenter will see their requests displayed see pic 15 In the Camera and microphone window that appears click Raise your hand Wait for the presenter to allow you in Video conference Allow Reject DV Raise your hand button Vlad Sun Accept or reject Request accepted the reauest X Close all Pic 16 Raise your hand Request Pic 17 Raise hand Start your video and sound It is not recommended
6. be www andrew_smith onwebinar com eel eet 2 E mail is used to send notification letters TIN NRSR go to you and in case you can t remember CAPTCHA remember your password Make sure you have typed your e mail correctly wf Registration 3 Password try to use a password that s Pic 5 Registration form hard to guess Try to choose a password not less than 6 characters long 4 Captcha if you can t see the image with the code please click on the re captcha icon Make sure you have entered all the information correctly before clicking on the Register button I Note You will be e mailed a letter containing your login data to access the service Make sure to type correct email in the registration form You can log in the service right after the registration is completed without any addition verification The information you provide in the registration form is enough to create your first webinar however we recommend you to fill out you profile by giving more details about you and uploading your photo so that potential attendees could see who is going to host the webinar Click the Profile button see pic 6 to edit your personal details Onwebinar com a free platform for hosting unlimited webinars 5 CN webinar com 2 Introducing the Speaker Once you have logged in the Speaker main screen will appear Webinars schedule area Your personal schedule url Speaker toolbar S
7. the element displays list of webinar attendees Chat the element provides the participants with an opportunity to exchange instant text messages during the webinar session yY Presentation the element provides with option to share slide show presentation You can upload PDF PPT JPG PNG PSD GIF SWF WMF SVG and multi page TIFF files to demonstrate slides Each file should not exceed 10 Mb in size Files the element allows to share files you want to use as handouts Links the element displays links you want your attendees to visit Annotation is a text area you can use to post important notes for your attendees AN NN Poll the element provides with option to conduct polls among your attendee Onwebinar com a free platform for hosting unlimited webinars 9 fe webinar com 2 3 How to use layouts When arranging a webinar remember that you and your attendees will see the layout that you set up There are six pre set layouts that you can use or modify to your needs Slide Show Whiteboarding Poll Videoconference Chat Files Each layout contains the following 3 default elements Camera and Microphone Text chat Attendees list The last element is different in each layout and provides with required essential functionality Switch between the layouts during your webinar to quickly bring the necessary features upfront 1 Slide Show is a default layout in the application that is designed to de
8. should display video that is captured with Flash Media Live Encoder Position and resize the element Speaker James Willams Social Media Marketing aT T webinar james onwebinar com Help Py Quick start 3 Support 4 Log out Presentation OX Full HD sugeo 1 DIEI Dea et S14 gt Go v Attendees Attendees 1 a Whiteboard Presentation Shared files Links Notes Poll 1 Se ee Oe Elements editor Pic 20 FullHD Video Onwebinar com a free platform for hosting unlimited webinars 18 fe webinar com 6 How do widgets work and what are they for You can embed your personal webinars schedule in a page on your website thus enabling attendees to join your webinars right from your website Widgets are embedded as a fragment of html code Run the Speaker application and in the Speaker toolbar click Widget Use the dialogue box that appears to request html code for your widget Please also be aware that a unique code for Social Media Marketing your widget file is generated every time you press the Create button Description Currently you can only have one widget running at a time so if you already use our widget on your website clicking the Create Widget width Widget Height Keywords button again will disable your current widget Code of widget lt style type text css gt body margin 0 padding 0 v Use this form to request a widget
9. to have more than 8 attendees connected to a video conference session at a time in order to avoid sound trapping and delayed video The presenter can ignore delete or accept the requests If a request is accepted the attendee s video audio broadcasting is displayed in the element Conference Attendees that got connected to a video conference can turn off their video or and audio at any time see pic 16 The presenter can remove any of the attendees from a conference session at any time by clicking on the cross icon that appears when you hover mouse over the attendee s video Onwebinar com a free platform for hosting unlimited webinars 15 E9 webinar com Speaker James Willlams Social Media Marketing a E webinar james onwebinar com Help y Quick start Support J Log Out Camera and microphone O X Video conference Oe kaelale Attendees 1 e a fir 4 3 DV guest 3 James Williams 3 nick guest X Close all Chat 1 a Connecting 9 06 2011 14 45 10 has entered the room Connecting 9 06 2011 14 45 11 has entered the room Connecting 9 06 2011 14 45 15 has entered the room D Qia a tie 2458 a mi Slide show Whiteboarding Poll Chat Files Pic 18 Video conference DJS wr elements f Ea Onwebinar com a free platform for hosting unlimited webinars 16 E webinar com 5 How to use element FullHD
10. ach line for one item Choose option check box if your question implies several correct answers Click the button Start at the bottom of the elemet Poll to enable attendees for voting If the Start button is not active webinar attendees will see the message The Poll has not begun yet displayed A diagram of voting results will be displayed in your poll element as attendees participate in the poll You can stop polling by clicking the End button I Tip During your webinar you can add a Chat entitle it Questions and refer your attendees to ask questions they might possibly have in that chat window When you have finished performing you will be able to answer the questions and the data will be saved and thus available for further analysis Onwebinar com a free platform for hosting unlimited webinars 12 E webinar com 3 3 How to use the element Presentation Switch to layout Slide show or add the element Presentation to the current layout from the menu Elements Click on the button a to add files for your slide show v You can upload PDF PPT JPG PNG PSD GIF SWF WMF SVG and multi page TIFF files to demonstrate as slides yY Each file should not exceed 10 Mb in size Please wait while the file is being uploaded All pages of the uploaded file s shall be converted into JPEGs and become available as slides Speaker James Williams 10 best practices for holding a successful virtual event GJ w
11. code for your website Embed the code in iframe on a preferable page of your website A unique code for your widget file is generated every time you press the Save widget button Currently you can only have one widget running at a time so if you already use our widget on your website clicking the Save widget button again will disable your current widget Onwebinar com a free platform for hosting unlimited webinars 19
12. dd to your layout and adit l simply click on the element title see pic Whiteboard gt 12 Resize and move the added element Presentation l v Presentation Presentation around like in the Windows Shared files gt Add element Presentation Links gt Notes If you want to edit the title of an element Poll you can use Elements Editor in the menu _ Elements editor Elements a Elements jv ee Te Pic 12 Managing layout elements Such elements as chat files links polls notes can be added several times to the same layout i e you can have several elements of the same type added into selected layout for example several chats and several polls Use one chat to organize casual texting with your attendees and another as a Q A section Onwebinar com a free platform for hosting unlimited webinars 10 EN webinar com In order to avoid unintended minimizing or closure of an element during a webinar session click on the icon aj This button fixes the elements on the layout and disables the menu Elements A turns on off auto refreshing layouts Another button that can be useful when running a webinar session turns on off auto refreshing layouts Use this button to quickly modify the layout or rearrange the elements inconspicuously during a webinar session When the button gt l is pressed webinar attendees can see the same screen and everything that is happening on it that you can se
13. e as a presenter When this button is unpressed the screen is captured and the picture freezes for the attendees until you press the icon again Unpress the icon gt and update your layout upload a file for slide show presentation or rearrange elements Click on the icon again to turn on auto refreshing layouts and enable attendees to see the updated screen Onwebinar com a free platform for hosting unlimited webinars 11 E webinar com 3 Elements 3 1 How to use the element Camera and microphone Element Camera and microphone provides with option to stream presenter s video and audio to an audience see pic 11 Make sure that the Speaker uses proper video input device click on the icon Settings and check the configuration Click the button Ld to start broadcasting Please be also aware that y If you minimize the element the audio and video streaming continues if you close the element the streaming stops Camera and microphone off Camera and microphone on na microphone amea ane microphone A Camera and microphone settings P Start audio and video stream as Turn video stream on off Y gt E O Turn audio stream on off E Pic 13 Element Presenter s video 3 2 How to use the element Poll Switch to layout Poll or go to Menu Elements and add a new Poll In the field Question type your question e g Did you like the webinar Then enter multiple choice items in the field Answer e
14. ebinar james onwebinar com Help p Quickstart lt 8 Support lt j Log Out Camera and microphone Ox Presentation O x Attendees list _ox Title Type Pages 2 James witliams Add amp Delete v Select Clear screen e SIN fw er HGE Sideshow whtebosrding Pol videoconfelpnce chat Select the file to start slide show Add files EE a da sia G Ef i Navigate between slides Pic 14 Presentation toolbar Once you have uploaded your presentation click Select to start slide show Use presentation toolbar to control your slide show demonstration see pic 14 Onwebinar com a free platform for hosting unlimited webinars 13 fe webinar com 3 4 How to use the element Whiteboard Switch to layout Whiteboarding or add the element Whiteboard to the current layout from the menu Elements Click on the button El to add files that you would like to draw over You can upload_ PDF PPT JPG PNG PSD GIF SWF WMF SVG and multi page TIFF files to demonstrate as slides Each file should not exceed 10 Mb in size Please wait while the file is being uploaded All pages of the uploaded file s shall be converted into JPEGs and become available as slides Once you have uploaded your file click Select to start slide show Use whiteboard tools to draw over the picture see pic 15 Whiteboard Rea WORTH READING HE BOOK f Howe Crowdsourcing
15. ker which transmits information from presenter to attendees Run Speaker and register Log in and create a webinar eS S Invite users to join your webinar 6 Enjoy webinars How to join a webinar 1 Goto www onwebinar com 2 Click on the SCHEDULE tab 3 Browse and double click to join webinar sessions 1 2 How to install the Speaker Go to www onwebinar com and click Install Now See pic 2 The Speaker application requires Adobe AIR that is installed automatically after hitting on the Install Now Getting started Please make sure that you have the latest version of Adobe Flash Player installed 1 Download the install application Speaker by chcking on the button Install now below 2 Run the apphcation and register as a tutor If for some reason Install Now button doesn t work use direct link to download a zip archive that contains the Speaker application installer http webinar onwebinar com air Speaker zip 3 Log in create a webinar and start teaching online 4 Invite your students to the webinars page webinar onwebinar com or to your personal webinars page your_login onwebinar com Unzip the archive and run the file Speaker air ne e amp A A If installing the Speaker application manually you may need to download and install Adobe AIR for your OS from http get adobe com air p Install Now Pic 2 Install now button Accept installing Adobe AIR in the instal
16. l explains how presenters and attendees can use OnWebinar com on line services All services of OnWebinar com are free of charge and include audio and video broadcasting unlimited videoconferencing whiteboarding slide show presentation polls private chat and public chat shared files shared links SSSSSSSS System requirements For presenters Y Operational system Windows XP Server 2003 Vista Windows 7 Mac OS X v10 4 v10 5 v10 6 Linux Fedora Core 12 Ubuntu 9 10 openSUSE 11 2 Minimal Internet connection speed 512kb recommended speed 2Mbit A headset for volume control and avoiding echo V Awebcam Pic 1 A headset For attendees vY Any operational system and browser with Adobe Flash Player 10 1 or above installed Internet connection min speed 512kb recommended speed 2Mbit a headset and a webcam required to join videoconference I Note Our application is build on p2p technology To start p2p communication you need to have all the UDP ports in the range 1024 through 65535 inclusive enabled If you work behind a firewall please make sure the mentioned ports are not blocked Further information in the manual gives a detailed explanation how to work with the service Onwebinar com a free platform for hosting unlimited webinars 3 C webinar ru 1 1 How to host and join a webinar session How to hold a webinar 1 Goto www onwebinar com Install the application Spea
17. lation dialogue window and accept installing Speaker application see pic 3 Speaker Description The program allows you to organize distance learning seminars meetings video conferencing installation Preferences When your installation is completed application Speaker will appear in your Programs Speaker shortcut Onwebinar com a free platform for hosting unlimited webinars Pa Add shortcut icon to my desktop Fi Start application after installation installation Location C Program Files x686 OnWebinar Continue Pic 3 Installation dialogue window fe webinar com 1 3 How to register Authorization Oo xX Login Once you have installed and run Speaker you will be requested to register or log in Password _ Save password H Forgot password y Registratior Pic 4 Log in box All fields in the registration form see pic 5 are required to be filled out Registration 1 Login use Latin characters and numbers only Please choose your OnWebinar login Login Oi ee NACTE OEY carefully Your OnWebinar login is a unique email wf name and cannot be changed after you have Password i created it Your login will also be used to Confirm password create your personal schedule page For First name example if your login is andrew_ smith url for Last name your personal webinars schedule page will Middle name Sass Gea
18. liver presentations 2 Whiteboarding use this layout to highlight vital aspects of your presentation 3 Poll is a layout designed for preparing and conducting interactive polls It is recommended that you prepare your polls in advance Poll texts are saved when you exit the system 4 Files use these layout if you would like exchange some files or links with your audience 5 Videoconference this layout is designed for holding audio and video conferences or webinars with several co presenters This layout also allows for a Question Answer mode that enables your attendees to ask questions via audio visual communication 6 Chat is a plain text chat by default that can be used at the beginning of the session 2 4 How to create new layouts and modify existing layouts Ea click on this icon to add a new layout you can choose a title for the new layout that will be displayed to attendees mark the layout as a duplicate of one of the standard layouts If it is a duplicate all elements are copied to the new layout fal click on this icon to delete a layout i click on this icon to arrange the order that the layout buttons are displayed Go to menu Elements in order to manage elements of the selected layout see picture 10 v Camera and microphone Camera and m crophone Go to menu Elements select the element v Attendees Attendees list Conference Video conference you would like to a
19. onwebinsr ru may use peer assisted networking Do you want to allow access to your upload bandwidth A v Remember Pic 10 Peering network dialogue box Onwebinar com a free platform for hosting unlimited webinars 8 EN webinar com 2 2 Introducing the virtual room Adjust your webinar settings in advance in order to deliver efficient sessions Click the Begin button to enter your virtual room see pic 11 x Speaker James Williams 10 best practices for holding a successful virtual event EY webinar james onwebinar com Help p Quick start Support 4 Log Out Camera and microphone Oo x Presentation O x oa Attendees list 2 James williams menu Elements m l r fra ii W 0 Switching between layouts Slide show Whiteboarding videoconference Pic 11 OnWebinar virtual room Elements and layouts Layout is a set of elements that your virtual classroom consist of A webinar holder can switch between several layouts during a session You can use standard layouts or modify them to your needs or create your own custom layouts Element is a widget in your virtual room providing with special functionality The following elements tools are available in the Speaker application Camera and microphone the element enables audio and video broadcasting y Video conference the element enables video conferencing Use this element to organize a group video chat Attendees
20. peaker James Willlams EY webinar james onwebinar com Help p Quick start lt Support J Log Out lo Widget Profile Change password amp Settings Schedule Display Current webinars All webinars 4 Create Edit Delete Refresh a Connectivity checktr en Starting a webinar Webinar toolbar Pic 6 Speaker main screen Speaker toolbar contains the following buttons Profile provides you with the option to view and change your account information profile picture personal details etc Widget opens a form that allows you to generate a widget for your website The widget is a fragment of html code that can be embedded into a page on your website The widget allows displaying your personal schedule on a page of your website and makes it possible for you to easily deliver live webinars from your own website For more information see How do widgets work and what are they for Support opens a form allowing for sending a message to OnWebinar support center Log out exits from the current webinar session or closes the application Webinar toolbar contains the following buttons Y Create adds new webinar y Edit provides you with tools to prepare and change webinar s content and settings Y Delete deleted selected webinar Refresh refreshes webinar schedule Onwebinar com a free platform for hosting unlimited webinars 6 C webinar com
21. video Element FullHD video provides with option to stream HD video using H 264 video codec You will need to download and install Adobe Flash Media Live Encoder from the Adobe website http www adobe com products flashmediaserver flashmediaencoder Run and configure the Adobe Flash Media Live Encoder as shown on the picture below 1 Choose your video input device in the field Format select H 264 2 In the field FMS URL type in rtmp broadcasting onwebinar com live 3 In the field Stream type your OnWebinar login 4 Click Connect 5 Click Start E Adobe Flash Media Live Encoder 3 2 File Help Input 50 vY Output 50 v Y Preview InputVideo V OutputVideo Audio Preset High Bandwidth 800 Kbps H 264 Panel Options Output v Audio Stream to Flash Media Server ce eMessenger 112 Device Muxpodou VIA High Definition A rtmp broadcasting onwebinar comiive Format H 264 q Format Mp3 v Backup URL Frame Rate 30 00 fps Channels v Stream teacher2 Input Size 320x240 Maintain Aspect Ratio Sample Rate Hz Connect Bit Rate Auto Adjust Volume Save to File Total Video 1 Audio Bit Rate 778 kbps Total bandwidth required to stream 778 kbps DVR Auto Record Pic 19 Flash Media Live Encoder Settings Onwebinar com a free platform for hosting unlimited webinars 17 fe webinar com Run the Speaker application Go to menu Element and find and add the element FullHD video The element
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