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SWL User Guide

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1. 3 Type in the Hazard Name 4 Type in the Control Details Enter Hazard Z Find Working Environment 4 amp Materials amp Substances IE Train Operations 5 A Equipment Hazards This will bring Up a4 electrical Hazards E a a Height amp Lifting Hazards pace the additional Add Hazards amp Controls sr amet l a A OTP amp Machinery Hazards and 3 Human Factors 5 Access to Worksite Controls table iio aes E Manual Handling Add Additional Hazards amp Controls How do want to add additional Hazards and Controls Find amp gt Custom Hazards amp Controls Add Custom Hazard and Control s Add Custom Control to Existing Hazard Hazard Name gt High noise in this area from adjacent machinery Control Details Wear approved hearing protection when working near adjacent machinery Additional Hazards amp Controls eB High noise in this area from adjacent machinery 5 Clicking Confirm will send this Hazard and Control across to be part of your risk assessment 6 Once all additional Hazards and controls have been added by repeating this process click Save B PROSCIENT X cancel Save 2 Clear Confirm t Your additional Hazards a Additional Hazards and Controls and Controls will be shown at the bottom of 2 amp High noise in this area from adjacent machinery the risk assessment J Confidential 2015
2. 5 Select the relevant Job Templates from the list highlight it and you will note the Utiise button in the bottom right of the screen becomes active Create From Existing Find Job or Template Search Filter By with Job Templates Y Q Search J Cancel utilise 1 Result s ID Title 67 Witham Station Litter Picking 6 Clicking on the Utiise button will create your Incident Response Permit 11 Page H PROSCIENT gt B Haar Confidential 2015 Petrotechnics Ltd ap PETROTECHNICS SWL Proscient User Guide The Controller will then complete the remaining details on the IRP and position the icon at the correct location on the map within Proscient V back Job Planning Manage Administration Q Note that you are unable to type information into Title Description Note that you are unable to type information into Description oH or D naaa The Controller will add in any additional detailed description required for this Incident Response Permit remembering that the work being undertaken MUST stay within the design envelope of the Description above Enter the anticipated Start Date amp Time for the work to be carried out Scheduling Enter the planned duration the job will take from the start time Start Date amp Time Duration End Date amp Time 12 12 2014 07 00 4 S Hours x 12 12 2014 11 00 v Note There is a maximum validity of 7 days for an Incident Response permit Validity Day s Val
3. Risk Assess Source _ Major Location Hazards 3 Inthe Risk Assessment section Select the Risk Assess Job Planniey Risk Aseem fort Der Vegeta 4 From the Risk Assessment Template Select your category of work see next page for descriptions Beery bob ype Olean thee option that brest desoibrs Cpt of mork you are daimp O You can chome one or mone terns from the bet af awaalisbhe opio beim Lineside er Sag l Lore toir a Hiiragi Mobis pamit Face OTP Off Lineside ower of or Tam idrsy with Trans iing OTAS I E Public Interface Saal Plane Stare Ado Fisk Aare Uss of pied Fehi Mork maing becuse of harmed boos Ware on seer evceion belies 0r SoCs On or Near the line Non Intrusive dl On or Near the line Intrusive 5 Finally select the arrow to move your choice to the right hand side column 13 Page Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS B PROSCIENT SWL Proscient User Guide Pemnits within Prosc ient Off Lineside Lineside Not affecting operational capability On or Near the line On or Near the line Intrusive Affecting operational capability On or Near the line a On or Near the line Non Intrusive 14 Page B PROSCIENT m yl maroana Confidential 2015 Petrotechnics Ltd BP ETROTECHINICS SWL Proscient User Guide e Select any other hazards associated with the work as detailed in the Descrip
4. The SWLin charge of the Job shall make sure the work area is left in a sate clean and tidy condition The SWLin charge of the Job must make sure the Work Group have left the work area D o MOWP Work Party The SWLin charge of the Job can Suspend to Amend the permit via the MOWB The SWLin charge of the Job shall make sure the work has stopped before making amendments to a permit Once the permit has been Amended the permit will needto be Re Authorised by the AA amp gt M 13 Job incomplete h oh G E Work Party The SWLin charge of the Job can Job Incomplete the permit via the MOWP The SWLin charge oftheJobshall make sure the work area is left in a safe clean and tidy condition The SWLin charge of the Job must make sure the Work Group have left the work area The SWL must enterthe reason why the Job has been left as Job Incomplete Confidential 2015 Petrotechnics Ltd 11 Handover PA PA ai dh MOWP The SWLin charge of the Job can Handover the permit via the MOWP The SWL s performing the Handover must have a face to face conversation prior to handing the Job over The incoming SWL will Accept the Handover of the permit via the MOWP Both must also confirm the Handover by signing the Permit 14 Archive The Planner records any Lessons from the paper copy of the permit into Proscient The AA must validate any lessons learnt The Planner can th
5. 2015 Petrotechnics Ltd B PETROTECHNICS SWL Proscient User Guide 12 Making the Pemtt live There are four ways of changing the state of the permit for either making the Permit Live Suspending Handover Job Complete In Complete e Via the Proscient on the desktop e Via the Release Authority phone call e Via the Proscient on the hand held device e Viaa phone call to the Mitie call center The following question will need to be answered To Receive the Permit Live via the desktop Please Confirm The PA will Click on the Receive button A Have you held the challenging conversation Issued Receive Revert pas J Job 6 Risk Assessment Supporting Information H History Job Pack Yes No If you answer Yes the following question will need to be answered If you answer No you will need to action the following Please Confirm Please Confirm A I am taking responsibility for the operational and task safety of this Permit A Phone Control or the appropriate manager Yes No OK e You will then need to enter the Name of the person you had conversation with then click on Save The permit will now be Live With whom did you have conversation Please enter text here m cme Save PROSCIENT i ee gt eae Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS 35 Page SWL Proscient User Guide To make the permit Live via the Release Authority on th
6. End Date amp Time Enter the planned duration the job will take from the start time not the oe pa 0700 Waal 4 Fee Hours ne timeframe we have for protection etc This creates the End Date and Time on the Cyclic Permit Validity Day s a ee Note There is a maximum validity of 7 days for a cyclic permit T R Locations Select Location This opens the map on the appropriate section of the map for the chosen depot Depot Define Work area then draw your work area see section 4 for details COLCHESTER v 35 Define Worksite Area Note This should stay within the boundaries of the original work area drawn as when the worksite location is edited then End User has to Edit Review the Risk Assessment save You would then go on to complete the Cyclic permit Track Information see section 9 before clicking Save Click Save 10 Page gt PROSCIENT g gt EAL watt Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide Utlising an Incident Response Template to Create an Incident Response Permit 1 Upon receiving notification of an incident the Controller shall 1 Select Create or Use Existing button 2 Select Use Existing 3 Type in the title or a letter in the title of the Job Template to be Utilised 4 Select Job Templates from the drop down list and then click Search Create From Existing Find Job or Template Search Fitter By Job Templates v Q Search
7. Petrotechnics Ltd gt PETROTECHINICS SB Wear approved hearing protection when working near adjacent machinery a Wear approved hearing protection when working near adjacent machinery 17 Page SWL Proscient User Guide e Click Next once you have selected all of the appropriate hazards Risk Assessment for Clear Vegetation This is a NON ESCALATED RISK See Section 7 for Escalated Risk Sellingenpdintiiehecnemmant Does the nature of the job and or the factors surrounding you at the worksite require you to escalate the risk and perform a more rigorous risk assessment Some types of work may require you to escalate the risk by the very nature of the work If this is the case the Yes button will be Se ect N O selected for you and the No button will be disabled e Select Individual No Yes e Select Next Team Does your job require an individual or team of people to perform the risk assessment You may need to do a team based risk assessment depending on the type of work you are doing e g Hot Work naked flame Individual Team J Cancel D Next e If required you can add steps ensuring the relevant Hazards are identified for each one Risk Assessment lor Cea Vegetation You new need te renew the Hazards and Coetrok and select those that are applicable to your job a Mile unelected template ens Add Harms amp Conan e Se l ect N ext 3 Templatd Hazards amp Controis for Ma
8. Risk Assess button 5 Risk Assess For the Job Type Select one of the four track options Lineside Activities Off Lineside Activities On or Near the line Non Intrusive On or Near the line Intrusive Select the arrow to move your choice to the right hand side column Select any other hazards specific to the task job location that are required Click Next once you have selected all of the appropriate hazards 20 Page b gt PROSCIENT gt ization ttc Confidential 2015 Petrotechnics Ltd Bp Fern Ter NS SWL Proscient User Guide Risk Assessment for Clear Vegetation Setting up the Risk Assessment Does the nature of the job and or the factors surrounding you at the worksite require you to escalate the risk and perfonn a more rigorous risk assessment e Select Yes Some types of work may regure you to escalate the rsk by the very nature of the work If this e the case the Yes button wil be selected for you and the No button wil be dsabled e Select Team wn e Select Next Team Does your job require an individual or team of people to perform the risk assessment You may need to do a team based rsk assessment depending on the type of work you are doing e g Hot Work naked flame Indrichuad Team b Cancel soe gt Next Enter the names of your team either from pre populated users and or by adding an unregistered member You must have at least 3 people in a team An Unregistered Member has no Pro
9. SWL Proscient User Guide Utlising a Job Template to create a Cyclic Permit 1 Select Create or Use Existing button 2 Select Use Existing 3 Type in the title or a letter in the title of the Job Template to be Utilised 4 Select Job Templates from the drop down list and then click Search Create From Existing Find Job or Template Search ID Title Fitter By Job Templates M Q search 5 Select the relevant Job Templates from the list highlight it and you will note the Utiise button in the bottom right of the screen becomes active Create From Existing Find Job or Template Search Filter By with Job Templates 1 Result s ID Title 67 Witham Station Litter Picking 6 Clicking on the Utiise button will create your Cyclic Permit Pe PR IENT B Haal Confidential 2015 Petrotechnics Ltd yY Q Search xX cancel utiise 9 Page B PETROTECHNICS SWL Proscient User Guide Completing the Cyclic Permit Note that you are unable to type information into Title Description m Note that you are unable to type information into Description Type in any additional detailed description required for this Cyclic Permit remembering that the work being undertaken MUST stay within the design envelope of the Description above Additional Description Scheduling Enter the anticipated Start Date amp Time for the work to be carried out Start Date amp Time Duration
10. agreement with it Are there any other Permits Job packs within the same area which may affect the planning of either piece of work this may require countersignature of the permit See Section 19 for details Will the work be managed by a Safe Work Leader or Safe Work Manager Have the challenging conversation before authorisation of the Permit Authorise A Verified Revert Archive IE J Job c Risk Assessment Supporting Information History Job Pack Consideration should be given to Assign the permit to the Authorising Authority who will be required to Authorise the permit see section 22 for how to Assign a permit to a user 32 Page RI PROSCIENT F gt sera eigen Confidential 2015 Petrotechnics Ltd Bp PETROTECHNICS SWL Proscient User Guide 11 Issued Before Issuing the permit the Issuing Authority should e Ensuring the PA PAs who are delivering the work fully understand all the requirements of the Permit e fthe PA PAs who are delivering the work hasn t been the PA involved in the planning stage then a more detailed briefing will be required to ensure they fully understand all the requirements of the Permit e Discuss with the PA PAs to identify if any circumstances have changed which will need the Permit to be Amended e This is an opportunity to check the system to see if any new work activities have been planned that have not been considered in the production of
11. hard copy of the permit indicating no work is currently taking place e On Suspension of the Permit the Performing Authority PA shall contact the Issuing Authority and explain the reason for suspending the Permit e The PA shall ensure that the work site is left in a clean and safe state e Work will not resume until the Permit has been made Live by the Performing Authority 38 Page eB PROSCIENT eo _ gt anena arain Confidential 2015 Petrotechnics Ltd PETROTECHNICS SWL Proscient User Guide To Suspend the Permit via the desktop E Live Job Complete Job Incomplete The PA will Click on Suspend Job b Risk Assessment Supporting Information M History Job Pack Please Confirm A Have you left the site in a safe clean and tidy condition You will then need to answer the following question Yes No If you answer Yes The permit will go to the Suspended state If you answer No you will need to acknowledge the following Please Confirm A Please raise a TCN if required Suspended OK A The same process applies where the Release Authority carries this out on behalf of the PA 39 Page E gt PROSCIENT mi gt rie ee Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide To Suspend the permit via the Mobile Optimised Web Page Log in to Proscient Search for the permit you require Select the optio
12. on site who wish to activate an ePermit to work but who do not have internet connectivity on site staff will call a pre determined phone number TBC to contact the Mitie call centre A short discussion will take place and following the necessary safety checks the contact centre will activate the ePermit on behalf of the caller Before making the call to the Mitie Centre to activate your ePermit you will need to be able to provide the following information gt Confirmation that you are a Safe Work Leader gt That you wish to activate your ePermit gt Your ePermit Number gt Confirmation that a safety conversation has been held gt Yourname You will receive verbal confirmation that the required action against that ePermit number has taken place Don t FORGET Whichever option is used for making the permit Live it is the PA s responsibility to record the relevant details on the Permit The key responsibilities of the Performing Authority PA are e Brief the contents of the permit to permit user s to ensure they understand the full scope of the work the identified hazards and controls and record the relevant details on the Permit e Ensure that all Control Points have been put in place prior to making the Permit go Live PA responsibilities while the permit is Live e Continually monitor work site conditions If significant changes are identified these shall be assessed and where required the Permit amended This
13. the task and location Yes No de Consideration should be given to Assign the permit to the Authorising Authority who will be required to Authorise the permit see section 22 for how to Assign a permit to a user D 31 Page P PROSCIENT a gt sonal aan Confidential 2015 Petrotechnics Ltd SB PETROTECHNICS SWL Proscient User Guide Authonsation of the Permit The Authorising Authority should be a person who is independent from writing the permit and verifying it before Authorising the following should be considered as a minimum Check that the Planner and PA have the correct competency and have worked together in order to produce a Permit that meets the requirement of the initial request Identifying possible interactions conflicts between simultaneous work fronts to ensure that work can be safely carried out and that adequate controls measures have been identified within this permit job pack Is there sufficient information in the Task Description to clearly state the requirements of the task Is the category of Permits correct Ensuring that the appropriate level of risk assessment Non escalated or escalated has been carried out for the task In the case of Escalated Risk Assessments ensure that the assessment team is comprised of the correct level of expertise Where multiple PAs will be working over several shifts it is best practice to have them countersign the permit to show they are in
14. this permit See Section 19 for details The following question will need to be answered Please Confirm A Have you printed the Permit J 10b Risk assessment Supporting Information History C Job Pack Yes No To Print the Permit look to the right hand side or the screen and select Print Permit l i Print Permit This will open up a PDF version of the permit where you can COLS c ga y cols 1 Resize your map using the zoom in and out arrows 2 Confirm and Print 33 Page PROSCIENT ih DETI EEEREN B eae Confidential 2015 Petrotechnics Ltd PETROTECHNICS SWL Proscient User Guide Issue ofa Cyclic Permit A prompt appears between Authorised and the Issued states for a Cyclic Permit which asks Have you altered the safe system of work Planned Safe System of Work must not be altered without authorisation AY Have you altered the safe system of Yes No I have altered the I have mot altered the sare system of work safe system of work If the Yes option is selected then an additional prompt will state Please provide authorisation number and name of authorising manager ensuring clarity and the traceability when the SSOW is changed for the Permit Please provide authorisation number and name of authorising manager Please enter text here 3E Cancel E Save 34 Page HB PROSCIENT AP B leat Maroma Confidential
15. verification step should be the PA who will be undertaking or overseeing the work The review should consider as a minimum e The Job Information details where when description of task and steps e The Risk Assessment to ensure all the foreseeable Hazards and Controls have been identified have control points been used appropriately e Track Access information Appropriate protection methods are planned for access and egress and for undertaking the work e Any possible conflicting work activities View this permit in the planning tab map view and Gantt view to check for any other activities that may be taking place when it is planned to carry out your work Filters within the Job Planning Tab See Section 19 for details on how to set up customised filters to aid your reviews and identify potential conflicting work Once reviewed if the PA is satisfied that so far as possible everything has been captured and in sufficient detail to allow the work to be completed on time and in a safe manner the PA will Verify the drafted permit if more work is required then the PA should have a conversation with the relevant Planner to address any omissions once rectified the permit should be Verified D e Verity Archive Countersign J Job Gp Risk Assessment Supporting Information History 5 Job Pack The following question will need to be answered Please Confirm Drafted ee Is the permit suitable for
16. will require a re authorisation of the Permit e Ensure that specific control measures for higher risk activities listed on the Permit are put in place during the course of the work e Ensure that only work detailed on the Permit takes place e Ensure that the worksite remains in a clean and tidy state e Ensure that any Lessons Learned whilst undertaking the task are recorded on the Permit 37 Page gt PROSCIENT mi gt rae i A pe Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide 13 Handoverand Suspend Effective Handover between oncoming and departing personnel at crew change is fundamental to ensure continuity is maintained and that there will be no adverse impact on work activities e Where a handover takes place Both PAs must have a face to face discussion at the worksite before carrying out the required action within Proscient and on the hard copy of the permit To Handover the permit via the Mobile Optimised Web Page Log in to Proscient Search for the permit you require PA1 Select the Permit to give Handover PA2 Select the Permit to Handover for the permit to be taken Live sassa j an F 1 aiii F H F A i Oh ed pob me sj eer four gt PROSCIENT Lara Hirea Passend UW E R T YUI OP Fagan ASOF GHJE L KO VY 8B AM ao When work is temporarily suspended on site the permit must be Suspended on Proscient and on the
17. with electricity P Manual Handling gt Assign Controls i i Select controls and assign them to a user A list of h aza rds an d controls from the Risk 0 Please note that the Controls of type New Job cannot be assigned and are not displayed below Assessment will open up aoe PRSETER 3 Contact with electricity z BA Adjacent live equipment shall have danger notices attached during the _ l z Isolate the equipment before starting work unless testing V WA Isolate the equipment before starting work unless testing is being done bang done a Person carrying out the work shall be accompanied by a person who is i Ea ED Assign Select the Control you want to assign Then Click on the Assign button amp Assign Controls Type in the name of the user you wish to 5 u ASSI ned to use Assign the control to then click Save signed to user Type in the name of the person Repeat this process for any other controls that need to be assigned 61 Page gt gt PROSCIENT Be pE B opitan Marinan Confidential 2015 Petrotechnics Ltd Bp PETROTECFINU S SWL Proscient User Guide Countersignature There are numerous reasons as to why somebody may Countersign against a permit Multiple PA s multiple permits being managed by a SWM SWL2 etc From within the permit Click on the Countersign button Enter a valid reason
18. Live by Calling the Mitie Call Center esessssesseesreeerererrsereesrrssee 37 PA responsibilities while the permit is Live cccccescccesssecceseeeceeeceeeeseeeeeeseeesenecetseeeeees 37 Handover mT SUS Cin Clie aa E E N 38 To Handover the permit via the Mobile Optimised Web Page cccssecccesseeeeeees 38 To Suspend the Permit via the desktop ssesensssensseeessseesssereseerssressseressrersseersseeeseereses 39 To Suspend the permit via the Mobile Optimised Web Page ccccccsssceeeeeeeeeeees 40 To Suspend the Permit by Calling the Mitie Call Center eessessessreesereereserrserrssrrssee 40 PAV Gi erase cers E cece gees AE cette cern eo an cc awe AE E EEE need E gene 41 Job Complete and Job Incomplete sass sas csieacne sae ntnsseeadennrtece caries av bccruiaaehidvasencnpimnsdeateacent aaa 43 To Job Complete Incomplete the Permit via the desktop uu eeeccceccsssssseeeeeeeeeeeesess 43 i Jop Complete selected eriein er oaseceeanancueretne scvavacacdeavanicanesennsauaeveeoanaaseadecee 43 IT OD ncompete Seleena E E EET 44 To Job Complete Incomplete the Permit via the Mobile Optimised Web Page 45 LEESON eea E re ct EE E E E A E ee eee ewe 46 e V5 eh EEE S E E E E E E A 46 Archive including options within Archive ssssssseessseessseereseerssersssrrsserresereessrerserreseereseeeee 47 PTA COMPING CIN CK erpe errn E AA E E E E NE 48 To create a Perm
19. NetworkRail End User Guide DA Proscient cores PETROTECHINICS NG UNCER gt PROSCIENT j B sitar aroun Confidential 2015 Petrotechnics Ltd Bp Fer REN SWL Proscient User Guide VERSION CONTROL DESCRIPTION AUTHOR QA DATE DOCLOC BUILD 01 10 2014 1 TBC First draft Kirsty Brown 11 12 2014 1 TBC Various updates Craig Gilmour Kirsty Brown Ree Cranipton and NWR UPDATES following review from Mike Brown 26 01 2015 1 TBC ealaenae tilaa Reg Crampton 1 TBC QA done Kirsten Walker Yes 29 01 2015 16 02 2015 2 TBC UPDATES From NWR Reg Crampton 17 02 2015 3 TBC Final review DL KH RC 03 03 2015 3 1 V 2 2 3 Final review formatting Kirsten Walker Contents E OP WT POP FOS CE e A E A E E EE AENA TEE OE 3 2 POEP EE INU ONS E 3 Wa IG a TITON oee E E E A EE E EE L E E EEE 3 Home Page Filters sreeriniie EE R 3 3 Create anew PerM osonro nae EEE E EE EN RO 4 4 DENE VY OM PA ed enie EET N E EEEE EA 6 5 Creating aJob Incident Template and Utilising to create a Cyclic Incident Permit 7 Utilising a Job Template to create a Cyclic Permit ccc ceeccceseccceseeeeeeceeeceeeeceeeeceeeneens 0 Completing the Cyclic PermMit cc ccccccseccccsecceseccccecceencesenseeeeneeteeeeeueseeeecesseeceeeeseneneess 10 Utilising an Incident Response Template to Create an Incident Response Permit 11 6 INP ESC ala O RIS Mecca erect ceca nen E e Ee a R E E 13
20. OSCIENT F gt sion oan Confidential 2015 Petrotechnics Ltd gt PETROTECHINICS SWL Proscient User Guide Line Description This is to give the name speed and status open blocked for each line Line Speed mph Open Blocked Line Direction Line Description Line Speed mph Open Blocked Line Direction Example Down Main 30 Blocked Bi Directional Edit Edit Additional Contact s Any additional contacts multiple signal boxes ECROS etc will be populated here Default to Retained Archive No as DEFAULT 3 Years If permit is to be kept indefinitely then select Yes Now Click on Save located in the bottom right hand corner of the screen Save Upon completion of the track information the permit Planner can move permit from Draft incomplete to Draft Indicating that all the information has now been entered into the Permit _ Draft Incomplete mp Draft Archive J Job c Risk Assessment Supporting Information H History gt Job Pack Consideration should be given to Assign the permit to the Performing Authority who will be required to Verify the permit see section 22 for how to Assign a permit to a user 30 Page B PROSCIENT F gt sore gin Confidential 2015 Petrotechnics Ltd P PETROTECHNICS SWL Proscient User Guide 10 Vernfy and Authonse Venfication of the Pemit Wherever possible the Performing Authority PA carrying out the
21. P rmits within Proscient ssisrssrsisreerssroreeissssredsssieroeies sinerot da T eani ri E TE rs a E Eresia 14 To add Hazards and Controls from a populated list cccecccesecceeseceeneeeeeeseeeeceeeneeeeeess 16 To manually add Hazards and Controls scisicsrcssacsesscesuscstssedeenesstesavevavateueveswasaness cbsascnenainnes 17 Ta Ece a e N E EE T stoeneaesneeciapenneseinsenscneses 20 SE E WIE Ul Wi E E E EE E A EE E E EE O E 24 9 Completing the permit Track information including Draft Incomplete and Draft 25 10 Verify ANG AUtROTISE cidcdinicdcncdsciseaiedcasanabedsdadeeccied aan EETA Ei nenia 31 Verification of the Permit sessesnsssssseeessssssrressssseersssssereresssserressssereeossseseeresssseeresesseeees 31 Authorisation OF the PermMitessisrnir e R E etl ceedeannceeaseneeanectoees 32 E EUe a A E E E E E E 33 Issue of a Cyclic Permi serrin EE 34 12 Making the Permit IIVE eee en EE 35 To Receive the Permit Live via the desktop esseessssssssssssnssressrresrresressresrersrerseeesrerseerseee 35 To make the permit Live via the Release Authority on the desktop ccceceeeeee 36 To make the permit Live via the Mobile Optimised Web Page ccccccseseseseseeeneens 36 1 Page a gt PROSCIENT ty B iann stats Confidential 2015 Petrotechnics Ltd Bp PETROTECHINICS 13 14 15 16 17 18 19 20 21 22 23 SWL Proscient User Guide To make the Permit
22. Risk Assessment Table RAT for example if changing the permit from Lineside to On or Near the Line Non Intrusive then you will lose all of the details of the Track Information and the permit will revert to Draft Incomplete You will be given a prompt upon changing one of the RATs to allow you to consider if you really do want to make the changes Warning x p Are you sure you want change your selection Doing this will delete the risk assessment you had of done so far Yes No Upon completion of any Amendments the permit will need to be Re Authorised by the Authorising Authority Q Amend ay Reauthorise Countersign Where amendments are carried out on behalf of the SWL for example no internet connectivity on site it is the Safe Work Leader s responsibility to ensure the worksite copy of the permit is updated to reflect that of the ePermit Following Authorisation the permit would need to be Issued and made Live as normal before work could begin 42 Page i PROSCIENT a gt hra aie Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide 15 Job Complete and J ob Incomplete Job Complete When the full scope of work is completed and the worksite has been left in a safe clean and tidy condition the PA must change the state of the Permit to Job Complete indicating no further work is required Job In Complete Where the full scope of work is unable to b
23. This does not print in the permit but is a mandatory field if Safeguarded Fenced or Separated is not chosen Is an isolation required To record if an electrical isolation is required and which type is required If yes then we select Yes AC or Yes DC and you should consider electrical isolation as a Control Point rather than a standard control To record if a possession is required If yes then should consider this as a control point rather than a standard control 27 Page B PROSCIENT j gt on are Confidential 2015 Petrotechnics Ltd Bp PETROTECHNICS SWL Proscient User Guide Worksite Reference Number PPS Worksite Reference Number This is a mandatary field if Work requiring a possession box is marked Yes Is a line blockage required To record if a line blockage is required If yes then should consider this as a control point rather than a Ves M standard control Line blockage information Line Description Start Time hh mm Finish Time hh mm From Signal Points To Signal Points Protecting Signals Edit Select Edit and input the details of any line blockages that have been booked in relation to the permit Item Number Access point name WON item number This is a mandatary field if Work requiring a possession box is marked Yes This may not be known when the permit is first produced This is an important field to assist if emergency services are required Nearest Post Cod
24. Type Relationship Description Conflict 53 Page B PROSCIENT Confidential 2015 Petrotechnics Ltd Bo PETROTECHNICS SWL Proscient User Guide The Parent Permit can be opened within the Child Permit Click on Create or Use Existing button i List Reorder Create or Use Existing ID Type Description Controlled by Referenced Location State 250 J Clear Vegetation Off Lineside Permit EA ELY BGK 007 Verified e Select the option Use Existing this example presumes the permit has already been created and is in either drafted or Verified state e Type in the Number of your Permit and ini initiate Click Search Search Fitter By z All v q search o Click Save Select Job Pack Tab You will now see that the Child and Parent permits are listed I job U2 Risk Assessme Supporting Information ma History j Job Pack i List Reorder Create or Use Existing ID Type Description Controlled by Referenced Location State Clear Vegetation Off Lineside Permit EA ELY BGK 007 Verified Erect Fencing Off Lineside Permit EA ELY BGK 007 Draft Incomplete ro add ID Title Reference Description ID Title Type Relationship Description Conflict 54 Page B PROSCIENT p PETROTECHN gt nace Confidential 2015 Petrotechnics Ltd gt PETROTECHINICS SWL Proscient User Guide The permits need to be linked there are three ways of linking permits un KN Finish Start A Parent Permit must finish before the Child P
25. ame we have for protection i i a aia etc This creates the End Date and Time on the permit Does the activity have a Fined End Date No Ves Note Only use the fixed end date when a specific time is given for work in possessions or line blockages Locations Organisational Unk Select Location This opens the map on the appropriate section of the map for the chosen depot COLCHESTER E Define Workste Area Define Work area then draw your work area see section 4 for details Note If you define a work area outside of the previously chosen depot this will override it Disciplines biki econ Select the Discipline to give an indication as to what the main activity is and who is leading on z the whole job additional disciplines can be identified add remove dsopines Identify how many people are working on this job this helps when risk assessing large Number of People Fa tte workgroups etc and also to define if the work is being conducted by an Individual Working Alone sitet a a Parent Enter the details of the permit planner so they can be contacted to discuss any planning issues z Note this is a searchable field allowing a planner to display Click Save micena i Save all permits planned by that individual in one search 5 Page gt mio ne Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide 4 Define Work Area ij Resize work Reduce or Enlarge a shape th
26. at has been created J Cancel P Next e Once you have drawn your work area Double Click left mouse button A Remember you are identifying the Work Area for this job not the Worksite e Click Next once you have created and drawn your work area Drag the Red Click Save once icon to the work the icon has position in the aiii turned green work area You would now complete the Risk Assessment See Section 7 or 8 for details 6 Page R PROSCIENT gt sree roan Confidential 2015 Petrotechnics Ltd gt PETROTECHINICS SWL Proscient User Guide 5 Creating a J ob Incident Template and Utlising to create a Cyclic Incident Permit Located at top right hand side e Select Create or Use Existing button F Job Approval to Deviate Use Existing a i Job Template Actions 1 Select Create or Use Existing button 2 Select New 3 Select Job Template 7 Page b gt PROSCIENT Bp Perrore Bp Aarel Confidential 2045 Petrotechnics Ltd ap PETROTECHNICS SWL Proscient User Guide Administration i Template Information Template Title p F ae oe Type in avery simple Job title that aids in identification of the Template Description Type in a more detailed description of the works to be undertaken giving an overview of the entire works that are allowed to be covered when Utilising this Template remembering that a Job Template is for lower risk regularly undertaken and of
27. at is the credible Severity and Likelihood of harm occurring with no controls identified 22 Page gt PROSCIENT hy p gt rational rah Confidential 2015 Petrotechnics Ltd pp PETROTECHINICS SWL Proscient User Guide e Asa group identify suitable and sufficient controls for each identified Hazard e Set the Residual Risk based on the identified controls you can review identified controls on the left tab Click Confirm 3 Reidud Rbk Contr Rik Matrb Hazard Severity S Lack of Competence 2 3 4 5 Severity Initial Risk 5 Single fatality or multiple major injury accident Severity da Likelihood 4 Highly likely to occur Likelihood L Residual Risk Severity Residual Risk Controls Risk Matrix Is the risk reduced to an acceptable level man 1 3 4 Severity Single fatality or multiple major injury accident Likelihood Select Yes then Confirm if NO cancel and repeat process o Is the risk reduced to an acceptable level Yes No e Repeat the above process for every hazard identified in each step Likelihood L w e Click Finish e Verify the team e Click the Home tab by When verifying the team you are acknowledging the all team members took place in a live Risk Assessment meeting and all agreed with the outcome Have each member where applicable countersign the permit 23 Page RI PROSCIENT F gt sere eigen Confidential 2015 Petro
28. ate E PTW Compliance Checks Create view fi Tik PTW Compiinot Check State Actions State Actions Insert title and compliance type Desktop or Work Area POW Compliance Check Title PTW Compliance Oreck Type Lo Are aithe task details inout correctly with enough detail Answer each question Has tha risk assessment been canted out thoroughly induding al relevant hazards and sontrols 3 I as Yes No or N A in 3 Was the correctlovel of risk assessment used t g Team or ndividuel assessreenty turn by clicking on the 4 Has the appropiate certiication been iderittied relevant button 3S Have al relevant people end Interested parties been Involved in the planning of the permit 6 Has the aamect ifecpde of the permit been applied and are he comet people nvolved al each relevant tage Comment Sbaenetions You can also Create and assign actions on this screen if required 48 Page b gt PROSCIENT gt B Briner Confidential 2015 Petrotechnics Ltd i P ROTECEINICS SWL Proscient User Guide 19 Job Planning The Job planning facility will allow you to view permits in Time View Map View and List View It is vital that potential conflicts between works taking place are identified and managed during the process These views should be used to filter for other works that are taking place in your work area at the same time The presence of other work will have an impact on your planning and will need to be consider
29. e completed the worksite must still has been left in a safe clean and tidy condition the PA must change the state of the Permit to Job In Complete indicating no further work is taking place using this permit A new permit must be produced if further work needs to take place To Job Complete Incomplete the Permit via the desktop sha Sal all Pb d on atthe ash E ive E gt coe en Complete or Job Incomplete NN Eee Job 6 Risk Assessment Supporting Information History M C Job Pack If Job Complete selected Please Confirm A Have you left the site in a safe clean and tidy condition You will then need to answer the following question i Yes No If you answer Yes The permit will go to the Job Complete state od complete Please Confirm If you answer No you will need to consider raising a Temporary A Please raise a TCN if required Change Notice TCN and acknowledge the following OK The permit will move to Job Complete 43 Page H PROSCIENT a ECUNIC gt eae Confidential 2015 Petrotechnics Ltd PETROTECHNICS SWL Proscient User Guide If Job Incomplete selected Please Confirm You will then need to answer the following question A a E E a a Galle Wee Yes No If you answer Yes The permit will go to the Job Incomplete state 10b Incomplete Please Confirm If you answer No you will need to consider raising a Temporary l E l Cha
30. e desktop To Receive the Permit Live via the desktop The PA must call the Release Authority the Release Authority will find the permit J job on the system and Click on the RA Direct Receive button W Issued Please enter information below You will then need to enter the details of the SWL you have eee eee ee ee ee ee Released the permit to click on Save The permit will now be Live To make the permit Live via the Mobile Optimised Web Page Log in to Proscient Search for the permit you require Select the option to take the Permit Live amann ls F Eii T ges ee F hn i rrU F am m gt lt Back Yit job gare you bjhirg foe 23 emergency response points failure gt PROSCIENT be 15 00 22nd Oct 2014 03 00 23rd Oct 2014 Lerner Duration 12 hours Patra FPrsrend QWERTY UI OP gt Issued Ragion ASOF GHIJKL go See a Change State ah Ea H PROSCIENT OPERAN GHAL MAKRA Confidential amp 2015 Petrotechnics Ltd You will be prompted with a series of closed questions which must be answered Yes for the permit to be taken Live F emergency neaporie prala fafure EEGI ews Dee PT 2 DOG 1i Dae 4 Carwin Lhe Live 36 Page PETROTECHNICS SWL Proscient User Guide To make the Permit Live by Calling the Mitie Call Centre To provide ePermit activation to those staff
31. e to access point This is an example of how the detail would be shown for the Line Blockage Information Field shown above Is a line blockage required Yes Line blockage information Line Description Down 19 00 WH425 WH430 Edit WH425 amp WH430 Start Time hh mm Finish Time hh mm From Signal Points To Signal Points Protecting Signals 07 00 Bi PROSCIENT 28 Page Confidential 2015 Petrotechnics Ltd Bo PETROTECHNICS SWL Proscient User Guide OS grid reference amp post code This is an important field to assist if emergency services are required OS Grid reference contains 2 letters amp 6 numbers PORGE ome This would be the first port of call in any emergency This would vary on who it could be It may be the emergency services or the manager This has to be determined by the creator of the permit The number for above Emergency Phone Number ao nama For recording the name and number of the signal box or boxes that control the section of track this information should be copied using the Quick link function ECRO For recording the name and number of the ECRO s for this section this information should be copied using the Quick link function ELR To state which ELR s are being worked on From and To Mileage To state the mileage on each ELR s are being worked on If multiple mileages then all text is printed in the same box 29 Page i PR
32. ed when structuring your permit your Risk Assessment and how the work will be delivered As this will have filters within this screen you can personalise your filters and also change the state of permits l Job Planning Administration Map View Refresh 23 Result s Wao map Wed 01 Oct 2014 Thu 02 Oct 2014 Rei 1 EES on 0 00 6 00 12 00 18 00 0 00 6 00 12 00 fiesbroe a T Time View Map I aoe a e E a l alee es View List View T Job in live state but clashes with another job E Red line is NOW in dependencies red outline time Time and date l l late coloured block BRRHHEHHRHHHHH in the bar above List View s 7 fetes 26 Reus A Tine ule Bap E The E Locatan Lead Deon Cintre y Currant Shane Beea ee Jobs in drafted state e TAT ae e chequered block Hekei andl Ceai y E EA ccna Property ia asi ki Compite ore i nipani Track onure 200 kiingie N Lun Sse uR 6 EA COLCHESTER SUC Tack nee naa Acton Jobs pack click to expand or aia E oe g pnn remove from view All jobs in pack are listed below Job in Live state i coloured block Filters reset to default Saver Q Apply Apply your Filters once you have customised you can then Save your filters for future use 49 Page PROSCIENT ol gt OPLRAFiConsl Haradan Confidential 2015 Petrotechnics Ltd B PETROTECHNICS SWL Proscient User Guide 20 Whatisa Job Pack A job pack consists of a single or number of per
33. ee that Proscient has remembered your filters 3 Page ei PROSCIENT ss l j B oe bn aaa Confidential 2015 Petrotechnics Ltd PETROTECHNICS SWL Proscient User Guide 3 Create a new Pemit Located at top right hand side e Select Create or Use Existing button P job Approval to Deviate Use Existing in Job Template i Actions 1 Select Create or Use Existing button 2 Select New 3 Select Job i PROSCIENT r Bo OPLRACHAL maroaanti Confidential 2015 Petrotechnics Ltd PETROTECHINICS 4 Page SWL Proscient User Guide Title l Type in a very simple Job title that aids in identification of the permit Desonpton Type in a more detailed description of the works to be undertaken giving an overview of the entire works that are to be covered in the permit Add and Describe individual steps required to complete the works described in the Description Steps should be separate phases of work where there are different control measures applied due to different risk e g introduction of a piece of plant a change in task or in method or if the protection requirements adi Step are different i e getting to and from work area and during the work Scheduling Start Date amp Time End Date amp Tene yee A ae IE aamiin Enter the anticipated Start Date amp Time for the work to be carried out Duration Enter the planned duration the job will take from the start time not the timefr
34. efing at site shall remain unchanged PA via MOWP Make Live NOTE If the SWL is unable to use the Mobile Optimised Web Page MOWP the SWL shall request either the Planner or RA to carry out the required action within Proscient 66 Page BR PROSCIENT gt Bp Birine Confidential 2015 Petrotechnics Ltd pe PETROTECHINICS SWL Proscient User Guide Incident Response Permit Pad example NetworkRail Sy a O ater Sco pow to a Sar an Controls Required Version LO Final January 2015 67 Page a P T sf B PS Confidential 2015 Petrotechnics Ltd gt PETROTECHINICS AMC MECIE Be SWL Proscient User Guide en omens CI emna nog THe seed me ee moe O oe f ma mome mee sme O T oee SAL 0055 MWA O d 0 SS ra L2 Ll O O U The following Lessons will be recorded in Proscient Version 10 Final January 2015 68 Page H PROSCIENT B oritanona Maroinanci Confidential 2015 Petrotechnics Ltd AMC MECI Biia HP PETROTECHNICS Friz OL ETAINTE SWL Proscient User Guide Icon States What does this mean Who performs the step Drafted The PA communicates with the PL and requests the job the PL will ensure any line blockages are applied for and start finish times to suit the work are agreed The PA gathers all relevant information to the best of their knowledge Any PL Planner amp PA SWL supporting certificates and documentation will be linked and re
35. en Archive the Permit There are other options within the Archive database e Archive Do Not Copy Retained Archive 65 Page SBD PETROTECHNICS SWL Proscient User Guide Incident Response Permit Lifecycle 1 2 Incident Controller creates Incident Response Permit Controller notifies PA _ Controller e Controller selects and Utilises the relevant Incident Response Template to e Controller notifies PA of any Temporary Change Notices TCN Lessons learned create the Incident Response Permit or additional hazards Controller enters the Incident Response Permit at the correct location on the Map in Proscient and records any specific details in the task description field de 3 4 PA completes Incident Response Permit in pad Live on site PA PA OOG MOWP D Work Party PA captures any TCN Lessons learned or additional hazards on incident e Making the Permit Live requires the PA to correctly answer a number of closed response permit pad questions in the Mobile Optimised Web Page MOWP e PA completes task and operational risk assessmentand protection from trains e When instructed the Work Group may enterthe work area SSoW and records on Incident Response Permit pad Alternative Path to Live Controller Issues the Incident Response Permit e if unable to use the MOWP the PA shall requestthe RA Release Authority to directly Release the Permit to Live Whichever option is usedto make the permit Live the bri
36. ermit starts ie Live O gt RR F Live Live A Parent Permit must be Live before the Child Permit becomes Live nis ve Start Live Not Live Live Not Live When a Live Parent Permit is suspended then a Child Permit can become Live Ensure that the permit you require first is Highlighted and has a green arrow pointing to the Unique ID j List Reorder Create or Use Existing ID Type Description Controlled by Referenced Location State 250 Clear Vegetation Off Lineside Permit EA ELY BGK 007 Verified IEK Erect Fencing Off Lineside Permit EA ELY BGK 007 Draft Incomplete O SS References B ID Title Reference Description ID Title Type Relationship Description Conflict Click on the Add Button to create the dependency in the References section 55 Page i PROSCIENT gt UMETE ME Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide Select the Relationship Type Finish Start Live Live or Live Not Live Add Reference K Test Reference Live Not Live Activity 1 Relationship Type undefined Activity 2 Activity 1 Activity 2 251 Erect Fencing Undefined Select O Search Select activity 2 from References ID Type Title Controlled By 250 I Clear Vegetation Off Lineside Permit Select the 2 Permit and Choose Save This example Clear Vegetation gt Note Activity 1 is the permit that was originally highlighted and Activity 2 is undefined unti
37. ferenced Verified The PA Performing the job or if he is not available the PA requesting the permit then reviews this document before verifying it is correct Authorised There is a final review of the document at the permit meeting before the AA authorises the permit Issued The IA will issue the permit This can happen a number of days before the work is due to start The PA in charge of the job shall discuss the work content with the IA The IA will then hand out the printed permit sin the issued state Planner Line MGR amp PA SWL Live Onsite On site the PA will have to correctly answer a number of pre set questions on a mobile version of Proscient to ensure their knowledge of the permit and job content In the event of remote access failure the PA will request the release SWL amp Release Authority authority RA to directly release the permit to live RA Live The PA will then conduct a Safe Work Briefing to ensure the group s understanding and get the group to sign the permit Any problems must be reported back The permit is live and the job can now start PA SWL RA Release Authority Job Suspended If necessary the PA will suspend the permit When ready to begin work again the PA will follow the process above for making the permit Live Job Complete On completion of the job the PA will ensure Job Incomplete For example the work content has some e The work area is left Safe Clean and Tidy outstandi
38. for the countersignature and click Save oora very ce counterson lob Risk Assessment Supporting Info OS History Job Pack You can review the reason listed in i the History tab of the permit i History i B Date amp Time Change Type Details Change By 20 01 2015 12 39 State Comment Multiple PA s working on Job I will be working nights and have reviewed the permit Reg Crampton 62 Page gt PROSCIENT Bo TECK BD pros acum Confidential 2015 Petrotechnics Ltd pe PETROTECHINICS 23 Summary information Roles SWL Proscient User Guide Proscient has specific role types that are involved in the lifecycle of a permit The table below relates the Proscient role to your current roles vA Normal Role RM AA Responsible Authorising Manager Authority Responsible TA Manager Line Ta Manager Safe Work Leader Planner Route Control MWA GZAC B PROSCIENT Additional Roles competency based VA IA PA PL RA Admin Verifying Issuing Perfonning Maen Release Depot GZAC Authority Authority Authority Authority Administrator v 63 Page Confidential 2015 Petrotechnics Ltd Bo PETROTECHNICS Permit Lifecycle 1 Enter the Job in Proscient 2 and or PA A The Planner enters Job details into Proscient The SWL PA can go on to record the Task Risk Assessment details display the work area on the map and moves the Permit to the Draft state SWL Pr
39. g the permits the permits will still be Authorised by the individual companies Each company would issue their permits relating to the work they were undertaking to their staff The Carillion SWL SWM would have a copy of all the permits The Carillion SWL SWM would the make the permits live 52 Page H gt PROSCIENT mi gt rie ee Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide 21 Creating Dependencies Dependencies allow permit s to be linked and referenced to other permit s For example one Permit may not be able to go ahead until another Permit has started or in another example a Permit has to be finished before another Permit can start Proscient requires the permits to have a relationship Parent and Child The Child Permit is dependent on the Parent Permit Open the Child Permit and Select Job Pack Title Clear Vegetation A Verified Job 9 Risk Assessme Supporting Information History E Job Pack The following screen will open once you have selected job pack Nthe Clear Vegetation A Vertes oo Nihe Ret o o owe arem be Pint lob GQ Rik Asseseme 7 Supporting Information History L3 Job Pack La List F Reorder create or Use Exening 16 Type Description Controded bry Referenced Location Start 250 J Cear vegetation Off Lineside Permit EA ELY BGK 007 verified A I References CP add ID Tite Reference Description ID Tie
40. he same time that they are planning to work A lead for the work area will have to be identified If Carillion were identified as the lead then they would provide the SWL SWM when the work is being delivered Their role is to co ordinate the works of the three parties All three would still be responsible for ensuring that they had assessed the risk associated with the work they were undertaking and ensuring that they had put in place appropriate control measures They would also have to identify any risk that their work could export to the other two 51 Page PROSCIENT oe gt rie ee Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide In addition to managing their own work risks Carillion would manage the co ordination of all three work activities and ensure that appropriate control measures were in place for the risks associated with the interaction of the three parties Carillion SWL 2 SWM Network Rail Carillion Balfour Beatty Maintenance Changing Rails Rail Ultrasonic Tamping Testing Permits are to be drafted and verified within each company At the authorisation stage there needs to be confirmation that Carillion in their site co ordination role have reviewed the permits and that the control measures associated with control of risks relating to the interaction of the three parties have been included in the permit This is to be done by means of the SWL SWM or AA from Carillion countersignin
41. idity Period Days Left 7 A v Locations Select Location This opens the map on the appropriate section of Depot v Poefne woristees the map for the chosen depot Define Work area then draw your work area see section 4 for details Te Gane lt Click Save The Controller notifies the PA of any temporary change notices TCNs lessons learned or additional hazards which are visible in Proscient allowing the PA to record this information on the incident response permit pad and issue the permit number to the PA The PA will complete the task and operational risk assessment and capturing this along with protection from trains safe system of work on the incident response permit pad and taking the permit live managing the response activity and closing the permit mA See sections 11 and 12 for Issuing a Permit and making a Permit Live 12 Page gt srg tc Confidential 2015 Petrotechnics Ltd BD PETROTECHNICS 6 Non Escalated Risk Once the permit has been created 1 Click on the Risk Assessment tab SWL Proscient User Guide Job Planning Title Clear Vegetation _ Undefined Supporting Information History L Job Pack 2 You will note the Major Location Hazards has already been populated for the Work Area you identified For example 4 El Risk of electric shock No safe access when trains are running 25Kv Overhead Electrification Bi directional Working E
42. it either Click on View in the Action section for the highlighted permit or click on the permit title Title ID Lubrication of Fishplates 269 View E gt From the View page of the permit Click on Assign Title Lubrication of Fishplates Sf drafted Verify Archive i Countersign amp assign f Print Job Risk Assessme Supporting Information History Job Pack ae am E a a Job Information J e Type the name of individual who you want to assign the permit to as you begin to type names will begin to populate the list of users Select the individual then Click Save You will then see that the permit is assigned to that user S Assign To Job Information amp Assign To Assigned to user Assigned to user Reg Crampton ID P 269 ap H save Assigned To Reg Crampton re Reg Crampton 60 Page B PROSCIENT perrorecu B arearo Maraman Confidential 2015 Petrotechnics Ltd Bp PETROTECPNICS SWL Proscient User Guide Assigning a Control to a user Click on the Risk Assessment tab O Pletal ck rat Archive g Risk Assessment Individual Non escalated amp Assign Controls gt Risk Assess Hazards Source A All Tasks P Lack of Competence gt Click on the Assign Controls button a Slips Trips amp Falls P Trains a Contact
43. it to Work Compliance check Click create ossnsoseesssensseeressersssrresrrreses 48 JOD PVN NUNS arree E E E E AE 49 Whati aJo Paeh grrr R EE E E EITE EAT EOE T NE ETE 50 To create another permit in the same job Pack ssssssssessseessserssseersseesssrrssreresserssseessreresse 50 Multiple permits to deliver a single package of wo0rK cc sssccccsseeceeeseeeeeeceseuseeeeeeeeees 50 Multiple Companies delivering separate work in the same location at the same time 51 Creatine Depend NCE arin EEN EE OE 53 Additonal Te UGS enaa E E EE A EE 59 SUD DONS NIOMAT sensone oian rE na Era E EENE E ENTENTE ECET 59 AssSipENINE a permit to a USOY saceeuteve vecaceunns ndrron rs EAN TESEU EATE 60 Assigning a Control Point 10 a USET sissicsnarandhaseienseesssnsescesedoriensessetcanssecuesandeeutbaseianieeeseeusscast 61 COUNterSI ENAU O Sorraririr ain arr Ea E O TENET NTE REEN REO TT 62 S mimary intormatiON vecwwncscsasandecesacietsccacadanseedadsstuaundoseeesaeGnansaganinen TAE T 63 ROS e E N AN E EE E 63 Pore EN y Ea E E EER E E 64 Incident Response Permit Lifecycle sossnsssensssenresressserssrrrsserrssreressrreseeresrersseeesseresseerse 66 Incident Response Permit Pad example ccccssccccsseecccssececesceceesceeeenseceeeaeceseueceseeneeees 67 LON TO EEE E T E T E ee ee ee 69 2 Page gt PROSCIENT gt pi erg Confidential 2015 Petrotechnics Ltd iB PETROTECHNICS SWL Proscient User Guide 1 Log in to Pro
44. k Group may enterthe work area start The SWLin charge of the Job shall discuss the work with the Line Manager or Issuing Authority The Planner shall hand over the Whichever option is used to make the permit Live the briefing at site shall printed Permit in the Issued state remain unchanged PA via MOWP Make Live ca RA Release Alternative Path to Live If unable to use the MOWP the SWL shall requestthe RA Release Authority to directly Release the Permit to Live shall request either the Planner or RA to carry out the required action within Proscient B PROSCIENT 64 Page Confidential 2015 Petrotechnics Ltd gt FOTROTEC NCS 8 Live on Site reer acs Work Party Live from previous page From Live the SWL has several options Suspend e Amend e Handover Job Complete Job Incomplete NOTE If the SWLis unable to use the Mobile Optimised Web Page MOWP the SWL shall request either the Planner or RA to carry out the required action within Proscient B PROSCIENT SWL Proscient User Guide MOWP The SWLin charge of the Job can Suspend the permit via the MOWP The SWLin charge of the Job shall make sure the work area is left in a m safe clean and tidy condition The SWLin charge of the Job must make sure the Work Group have leit the work area 12 Job Comp lete The SWLin charge of the Job can Job Complete the permit via the MOWP
45. l you select the 2 permit 56 Page Bp PROSCIENT Confidential 2015 Petrotechnics Ltd PETROTECHNICS ent User GL uide In this example Erect Fencing cannot go Live when Clear Vegetation is Live as dangerous machinery will be used when clearing vegetation List Reorder create or Use Existing ID Type Description Controlled by Referenced Location State 250 J dear Vegetation Off Lineside Permit T LY BGK 007 Verified A gt 251 om Erect Fencing Off Lineside Permit Vv LY BGK 007 Draft Incomplete E 383 References EE add ID Title Reference Description ID Title Type Relationship Description Conflict 251 Erect Fencing cannot happen with 250 Clear Vegetation e Live Not live W Job Pack can have as many permits as you require You would open the Child Permit and select Job Pack You would then add the Parent then another child child child etc You would then choose the Add button within the References section and create the required dependencies as above Finish Start Live Live or Live Not Live You can also create dependencies to permits not listed in this Job Pack too S AARAA 57 Page O H PROSCIENT k gt ert hisi Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide Open Child Permit Click on Job Pack Tab Click on Create or Use Existing button Search tor Parent Permit amp Save Repeat Process for all remaining Child Permits Highlight Permit
46. mits that are produced either to deliver a single package of work or multiple packages of work in the same area at the same time To create another permit in the same job pack 1 Open a permit that has already been created 3 Click on create permit 2 Click on Job Pack 4 Choose to create new or copy Multiple permits to deliver a single package of work If the package of work has several distinct tasks steps then producing individual permits for each task should be considered Reasons for producing separate permits rather than one permit with multiple steps If the individual steps are to be undertaken by different workgroups This will enable the person briefing the workgroup to have only the relevant information required to brief their group and undertake the task rather than have to look through a large permit with information that they do not require If there are different control points for each step If a control point is selected as a control measure for a specific step the permit cannot be made live until that control has been put in place If the interdependence between one step and another step is critical By producing separate permits dependencies can be built between permits to provide more robust control over the sequencing of the work If the works are of a complex nature A permit can be produced for managing the worksite If the permits for the individual steps have a live live link with the permit for managing the wo
47. n to Suspend the Permit mae ae F n E gt PROSCIENT Paster OWE AT Y Ww i OP Fagam A S OF GH J KEL E Zk t VBA To Suspend the Permit by Calling the Mitie Call Centre To provide ePermit intervention to those staff on site who wish to Suspend an ePermit but who do not have internet connectivity on site staff will call a pre determined phone number TBC to contact the Mitie call centre A short discussion will take place and following the necessary safety checks the contact centre will Suspend the ePermit on behalf of the caller Before making the call to the Mitie Centre to Suspend your ePermit you will need to be able to provide the following information gt Confirmation that you are a Safe Work Leader gt Your Name gt Your ePermit Number gt Confirmation that you want to Suspend you ePermit gt Confirmation that you have left your site clean and tidy You will receive verbal confirmation that the ePermit number has been Suspended Don t FORGET Whichever option is used for Suspending the permit it is the PA s responsibility to record the relevant details on the Permit 40 Page pp PROSCIENT Qe gt hra Metai Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide 14 Amend The Amend function is most likely to be used to add information to the Risk Assessment for example where the use of a power tool has become necessary and the t
48. ng items to be completed In this case a new permit e Return all paperwork to the office is required the PA will ensure e Job Complete the permit e The work area is left Safe Clean and Tidy The IA will be informed of Job Completion No paperwork is to e Return all paperwork to the office be thrown away Lessons can be added e Job Incomplete the permit In either Job Complete or Job Incomplete state the permit is no longer live and cannot be re opened Archive The Planner will archive all documentation both paper and electronic The document will remain archived for 3yrs If the document is not archived it will automatically archive after 14 days Planner Default to retained archive Will archive indefinitely or Archive do not copy Stops the document being reused 69 Page PA SWL RB PROSCIENT n gt hra etaa Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS
49. nge Notice TCN and acknowledge the following A e E CE OK Record reason for Job Incomplete i Please enter text here You will then need to enter the reason for Job Incomplete and click Save the permit will move to Job Incomplete eT 2 Cancel Save KS A The same process applies where the Release Authority carries this out on behalf of the PA 44 Page RI PROSCIENT F gt senate Confidential 2015 Petrotechnics Ltd Bp PETROTECHNICS SWL Proscient User Guide To Job Complete Incomplete the Permit via the Mobile Optimised Web Page Log in to Proscient Search for the permit you require Select the option to Job Complete or ee n ee coe an Job Incomplete the Permit sassa ue F Ms rere co ff ay aD Mor F Sania ilih ie i Beta Jo op E ioe ee Din ras Piard OWE AT YEI OP i Figon A SDFGOHJKEL OOE vo Hr bat See re ee Pe Loi E KX CV BAM Whichever option is used for completing the permit it is the PA s responsibility to record the relevant details on the Permit 45 Page E gt PROSCIENT mi gt hra aie Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide 16 Lessons What is a Lesson A Lesson can be either Job based or Location based depending on its nature A Job Based Lesson will only be presented to the user when the permit with that Lesson is copied whereas a Location ba
50. nual Handing Type of Controd i Speen pera hal operate vehic Erig dai r a E i im foot pasion shall be atabishej when in bading unioading arta Standard oad J unload the wehide in a methodical manner availing trapping hhacards body parts andl clothing Standard Oud hall be ereny Gatributed 2nd secured Standard e Select the relevant hazards and controls that are appropriate for the work as detailed in the Description section of the permit tick and untick the boxes peal shal acoets and egress the vahide in controked manner Standard Jri staff shall be awadabie to carry out the lft he ined shal mot exceed the safe working ined of the vehicle E E Et Bt Bt Bt Bt Be p ethici shal be parked in a sultabie portion for the lifting operations and the hand brake shall be app ed fame the wieght befor IPting and pork apistance T boo hay HHHH heck that weght of tools ane indicated on equipment or accompanying documentation inde shall net be deopped or brought inio vigdent contat with ofthe obis Some Hazards will be Mandatory you will not be able to deselect Do mo canny the machine on the showicer 7 J 7 7 J J lt 7 7 a 7 J d Jo mi use Hadak hoses bo Pt diay egipen Kh R i i 4 A concede d Reve P Nest 18 Page B PROSCIENT oe gt nace Confidential 2015 Petrotechnics Ltd gt PETROTECHINICS SWL Proscient User Guide Identify which controls need to be i Standard Ww e Standard The cont
51. ool was not part of the original Risk Assessment It is not usual to allow for Scope Job creep whereby the work scope is expanded to include new previously unidentified work Where Amendments are required the SWL MUST STOP all work being undertaken on the permit in the Amend State the permit is no longer Live To Amend the Live permit via the desktop left mouse click on the double chevrons then highlight Amend and select by clicking on the left mouse button again Title train track testing Live Job Complete Job Incomplete Suspend par Pad Job Risk Assessment Supporting Information w History Job Pack Handover Amend J Job Information Countersign ID You will need to enter a reason for Amending the permit then click Save Record reason for amendment Please enter text here The permit would now be in the Amend state and the required changes made gt lt cancel Save 4 Q Amend Reauthorise Countersign The permit can also be taken to Amend from the Mobile Optimised Web Page but carrying out the amendments would still require the user to be logged in to Proscient via the desktop 41 Page gt PROSCIENT i gt ou argu Confidential 2015 Petrotechnics Ltd Bp PETROTECHNICS SWL Proscient User Guide Cautionary note Careful consideration needs to be given if you are making significant changes to the previously identified
52. opriate e Once hazards are selected for step 1 Click Next and repeat for each step Risk Assessment for craigs job Step L 1 Please review the template hazards and amend as appropriate You can add more hazards using the feature below gt Mandatory gt I lighty Recommended gt Opional g Hide unselected temp te tens Add More Hazarcs J Template Hazards for Lifting Operations 3 Template Hazerds for On of Near the ine Intrusive P Lack of Competence VY P Sips Tres amp Fats a Trains P Contact with electricty Don t gt FORGET 3 Templie Hazards fur Duphate Hazards P A Tasks Any mandatory hazards must be selected for at least one of the steps and will then turn green once selected 24 Page gt PROSCIENT os gt Ince aie Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide 9 Completing the pemit Track information including Draft Incomplete and Draft The next step to complete the Permit will require returning back to the Job Tab e Click on the Job Tab gt job i Risk Assessment supporting Information History Job Pack ob 3 Risk Assessment Supporting Information History Job Pack Job Information e Click on the Edit button a Edit A If you do not click on Edit you are unable to complete the remaining fields within the Permit 25 Page gt PROSCIENT x i gt hra aie Confidential 2015 Petrotechnic
53. oscient User Guide 2 3 4 The Job Pack All of the Jobs_ Permit and Risk Assessment PL and or PA ee Verification PL and or N aih i a ern All Jobs can be automatically placed All Jobs can be viewed and The SWL must Verity the contents of the in their own Job Pack Of scheduledin the Job Planning page documentation as correct and relevant De listed as additional Jobs e Simultaneous Operations can be to the work to be performed Permits within an existing Job Pack managed and conflicts avoided Supporting certificates and documentation can be linked and referenced ori Or OH _ 2 NOTE If the SWLis unable to use the Mobile Optimised Web Page MOWP the SWL Only persons with Authorisation Authority permission can Authorise the Permit Authorisation Authority AA will generally be the Line Manager A Challenging Conversation between the AA and the SWL shall take place prior to Authorisation of the Permit ltis strongly recommended that where possible the process of Conflict Managementand Permit Authorisation takes the form ofa structured meeting 6 Issue the Permit IA PA 7 PA Live on site a pe i pus sents Work Party A The Permit is issued by the Planner e Making the Permit Live requires the SWL to correctly answera number of closed in Proscient this could be a number questions in the Mobile Optimised Web Page MOWP of days before the work is due to e When instructed the Wor
54. pied If the Default to retained archive option is used then permits will automatically move to Retained Archive 24 hours after the Permit has been made Job Complete or Job In Complete If the standard default to archive is used the permit will be automatically move to the Archive by the system 14 days after the Permit has been made Job Complete or Job In Complete Job complete D Archive Job Complete Countersign The Planner will Click on the Archive button eee JF Job G3 Risk Assessment Supporting Information History C Job Pack Please Confirm Before the permit moves to the Archive state there is a reminder to capture A Have all lessons been captured any lessons that have been recorded on the paper copy of the permit Yes No If you answer Yes the permit will go to the Archived state If you answer No the permit will remain at the previous state The Planner can then move the permit to one Archive f Retain i of the other Archive states as required J Job Risk Assessment Supporting Information m History Job Pack If required the permit can be moved back from either Retained or Do Not Copy 47 Page i PROSCIENT i i gt Ince aie Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide 18 PIWCompliance check To create a Permit to Work Compliance check Click cre
55. rksite this means that at the start of the work the permits for the individual steps cannot be made live until the worksite manager s permit has been made live and at the end of the work the worksite managers permit cannot be handed back until all of the permits for the steps have been handed back This gives a more robust method of ensuring that works relying on the protection put in place as part of the management of the worksite permit have to be completed or suspended before the protection can be given up 50 Page i PROSCIENT a gt hra aie Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide Multiple Companies delivering separate work in the same location at the same time Where more than one party are undertaking work in the same location at the same time Network Rail Maintenance Balfour Beatty Rail and Carillion Rail all have items of work that require to be undertaken in close proximity and in the same time period Balfour Beatty Carillion Rail Network Rail Maintenance Ultrasonic Testing Changing Rails Tamping Network Rail Maintenance Carillion and Balfour Beatty rail would produce a permit or permits for the work that they are planning to undertake Once the first permit has been started in Proscient and the time and location on the map has been entered the other two companies will have visibility that somebody else is intending to work at the same location at t
56. rol applies for the duration of the task i o Control Point w e Control Point The control must be confirmed before the permit is made Live New Job w e New Job A control requiring additional permitted work to secure the worksite e Select Next e Select Finish gt PROSCIENT Weirome ELY Admn d Create of Use Existing U A gt Green ticks represent where you are within the Risk Assessment process Risk Assessment Summary for Dear Vegetation Controlled by Of Lneside Permit Mandatory J Settings Individual Non escatated Recommended Individual Riek Assessment J Steps 0 Steps Identified Optional None kient ed The colour outline Risk Assessment represents where the work is taking place i e Green Off Lineside Additional J fy All Tasks 4 fh Lack of Competence E a baen Manually Added y Contact with electricity 3 Load unioad Road Vehicles 3 Ay Manual Handing mams After selecting Finish you will be presented with a summary of the Risk Assessment you have constructed from here you can review each hazard with its respective controls ensuring you have considered everything and that your Risk Assessment is fit for purpose also an opportunity to remove duplicated control measures 19 Page H PROSCIENT io gt ci ee Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide 7 Esc alated Risk Click the
57. s Ltd gt PETROTECHNICS SWL Proscient User Guide You now have a number of fields that have to be completed Some fields are marked with a red asterisk which is mandatory Principal Contractor Work Deliverer To identify which company is delivering the work To record if a Safe System of Work is required Required Safequarded Only write Yes in the box if this is the type of protection arrangement that you are using Fenced Separated If there are multiple protection arrangements being used for the permit you must identify Permanent w s which step or activity the protection arrangements are applicable too Portable w s Human w s Lookout TWA 26 Page H gt PROSCIENT mi gt hra aie Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide Justification for not choosing Safeguarded To explain why we have not used this option safeguarded and give the mitigating circumstances against doing so This does not print in the permit but is a mandatory field if Safeguarded is not chosen Justification for not choosing Fenced To explain why we have not used this option Fenced and give the mitigating circumstances against doing so This does not print in the permit but is a mandatory field if Safeguarded or Fenced is not chosen Justification for not choosing Separated To explain why we have not used this option Separated and give the mitigating circumstances against doing so
58. scient PROSCIENT 2 Home Page filters Whatis a filter p gt PETROTECHNICS A filter allows you to select specific records based on defined criteria For example you can filter a list of permits to show only permits that have been assigned to you you could filter permits by discipline or by date range Home Page Filters Create or Use Existing Select Show Filters tart Days Left 09 2014 363 LJ 09 2014 5 a O i 09 2014 E Create amp Assign PTW Compiz Depot COLCHESTER A Date Location Discipline State Group Iv Always show Assigned to Me for Period Range E Select all E Select all Select all Bas ate Period Date A sao 7 Draft Incomplete E 7 Drafted F EA COLCHESTER CTH 3 F Signalling x 001 v Track i COLCHESTER STB W Plant amp Distribution E OLE F EA COLCHESTER CDY 7 Verified 7 Authorised pa Save amp Apply reset to default e Tick and Untick the filters you would like to be included on the home page screen e Ensuring a Tick is in the always show Assigned to Me box will show all items assigned to you when you log in to the home page e Select Save amp Apply once you have chosen your preferred filters e Reset to Default This setting will cancel all of your filters back to original Proscient settings e Hide Filters Will take you back to the Home Screen f When you log off log on you will s
59. scient Access Consideration needs to be given as to who should be involved in the Escalated Risk Assessment whereas all Users that have permissions in Proscient will be found in the Team Members list Line Manager Health and Safety Task Specialist SWL Subject Matter Expert Contractor Remember There is a minimum of 3 people required for a n E sca ated Ri sk Asse ssm e nt Find your team members using the search facility below A Team must consist of 3 or more people Ad Unregistered Member Team Members Ful Name Job The User Type SaveandCose A a P Next 21 Page i PROSCIENT B ihHii Harama Confidential amp 2015 Petrotechnics Ltd B PETROTECHNICS e Once the team members have been added Click Next SWL Proscient User Guide Risk Assessment for craigs job dh For each harard please cmort iniii y risie amri at nnas anal sariini sirk RES e Select the first Hazard to identify the Initial Risk Hazard This assumes no controls identified Lack taek o Cipt ii tedi temptit i 3 4 Severity B e 1 Select Set Initial Risk noveriay Single fatality or multiple major injury accident Likelihood Likelihood L 4 Highly likely to otr e 2 Select Severity and Likelihood by using the drag bar e 3 Select Confirm once agreed with the Team Residual Risk set Severity This requires discussion and agreements from all team members involved in the Risk Assessment meeting Wh
60. sed Lesson will be presented to the user when they raise any permit for work to be carried out in the Location to which the Lesson was raised This feature allows users to continuously improve work through feedback Desonipin Type e Select Supporting Information Tab me e Select Create e Select the permit that you would like to add the lesson to Y AG This lesson applies to ener Select Job or Location Mandatory Field This lesson apples to Job Lesson Tite Lesson Title Type in the title of the lesson Mandatory Field Details of Lesson Details of Lesson Type in a full description of lesson Mandatory Field i A Line Manager will have to validate the Lesson and can also make the Lesson no longer applicable 46 Page S PROSCIENT i gt hra etaa Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS SWL Proscient User Guide 17 Archive including options within Arc hive Following Job Complete and Job Incomplete the permit must be archived Within Archive there are 3 options that can be manually selected Archive This will remain in the Database for 3 years This is the standard default selection Retained Archive This will remain in the Database indefinitely This can be selected as the default within the permit generation section 9 Archive Do Not Copy This will remain in the Database for 3 years and prevents it from being co
61. technics Ltd Bp PETROTECHNICS SWL Proscient User Guide 8 Stepswithin a RA If steps are required but haven t been created when first raising the permit as in Section 3 Steps can be created as part of the Risk Assessment process Steps can be added so that individual task based risk assessments can be completed for each step This must be considered carefully as when a control measure is identified as a control point that control must be in place before the permit can be made Live irrespective of which step it is applicable too It may be more appropriate to create an individual permit for each step When a control measure is identified as a New Job there is a separate permit required to undertake that control measure Risk Assessment for dear vegetetion Where multiple steps are required and can be managed within one permit carry out the following a You now need to review and or consider the Steps required to carry out the job Are there any Steps that you would like to change or add ED If yes use the Add feclity to add to the ist Note you can remove Steps that are no longer applicable e Select Add Step and type in your step title repeat the Step Title process until you have added all of your required steps Ig e Select Next 1 Type in step title here cick add step to repeat the proc A e Tick the applicable hazards for step 1 Add Step Use add more hazards button if nothing appr
62. ten short duration tasks Add Step Add and Describe individual steps if required to complete the works described in the Description ren veer Bey s Steps can also be added in the Risk Assessment section of Proscient Duration Validity Period Days Lett 12 Hours x 1365 Enter the planned duration the job will take and leave Validity Period as 365 days Locations Depot Select Location This opens the map on the appropriate section of the map for the chosen depot ee Y E Define Worksite Area Define the work area where this Job Template can be utilised then draw your work area see section 4 for details Disciplines Lead Discipline Select the Discipline to give an indication as to what the main activity is and who is leading on the whole job additional disciplines can be identified Identify how many people are working on this job this helps when risk assessing large workgroups etc and also to define if the work is being conducted by an Individual Working Alone Seet x add remove disciplines Number of People A wr Contact Name and No for Permit Enter the details of the permit planner so they can be contacted to discuss any planning issues Note this is a searchable field allowing a planner to display all templates E save u ee l Click Save planned by that individual in one search 8 Page i PROSCIENT rs l P Ahiahi MiGi Confidential 2015 Petrotechnics Ltd gt PETROTECHNICS
63. tion section of the permit e Click on the relevent Hazard e Select the arrow to move your choice to the right hand side column Available Selected Breaking Ground Manual Handing Off Lineside Activities Confined Spaces Demoilitions Environmental Constraints External risk assessment Hazardous Substances Hot Works burning welding Lifting Operations Lineside Activities If you make an incorrect selection you can return it by selecting it and using the lower arrow left facing arrow A If the task will NOT be conducted using a NWR Risk Assessment then select External Risk Assessment e You can add Additional Hazard and Controls from either a populated list within the database or by manually entering details 15 Page RB PROSCIENT i gt soe gin Confidential 2015 Petrotechnics Ltd gt PETROTECHINICS SWL Proscient User Guide Add Additional Hazards amp Controls To a dd FA Za rds a nd C ontrols from a populated list How do you want to add additional Hazards and Controls Find amp Browse Custom Hazards amp Controls Enter Hazard J Find 5 Working Environment 3 Materials amp Substances 3 Train Operations 3 Equipment Hazards 3 Electrical Hazards 1 Select Add Hazard amp Controls This will bring up ye a Hazards iw Excavation the additional 4 amp OTP amp Machinery O Add Hazards amp Controls 43 Human Factors Access
64. to Worksite 4 aa Personal Injury 3 Manual Handling Hazards and Controls table ey 3 A Equipment Hazards Additional Hazards amp Controls 2 Identify the relevant Hazard Group FEY Ad Detective Faure of Took J Disc Failure a F A Deilvery of Rails aF FAN Derailment Rail Skate 4 Rail mounted discs cutters 14 and above shall not be used freehand aF A Deraiment Trolley 3 Identify the applicable Hazard 3 Disc Faure ZA Rail mounted discs cutters 14 and above shall not be used freehand 4 Select the relevant controls 5 Clicking Confirm will send this selected Confirm Hazard and Control across to be part of your risk assessment Your additional Hazards z mE i O Cancel Save 3 Additional Hazards and Contro 6 Once all additional Hazards and and Controls will be X An a Disc Failure Controls have been selected in shown at the bottom of Sf Rail mounted discs cutters 14 and above shall not be used freehand this way click Save the risk assessment 16 Page H9 PROSCIENT od PETROTECH B opitan Hariman Confidential 2015 Petrotechnics Ltd Bp PETROITECFINICS To manually add Hazards and Controls 1 Select Add Hazard amp Controls 2 Select Custom Hazards amp Controls tab SWL Proscient User Guide Add Additional Hazards amp Controls How do you want to add additional Hazards and Controls Find amp Browse Custom Hazards amp Controls
65. you want to reference Click Add Icon within the References Section l man Select the Relationship Type ie Live Live Repeat the Process to link all your permits i Bp proscient DONNEES AMO MaE Bie HP PETROTECHNICS Bere MED ETANTE 58 Page SWL Proscient User Guide 22 Additional Features Supporting information In the Supporting Information tab Click Add to add Link Attachment Other item C Authorised Issue Countersign ie Assign P Print job Risk gt Supporting Information wm Histo Job Pa Links Attachments amp Other Items Description Add Link Attachment Other Item Lessons Type Link Attachment Other Item eel Lesson Title Address t State Date Created State Actions 7 hH IUD WWW petrotecnni cs com Link Description os Cancel 5 Save e You can Insert copy and paste a URL from the web browser to link to a website webpage You can Attach a word excel pdf document for example a Task Briefing Sheet a Line blockage form or COSHH Assessment etc e You can Type in a reference to any other items relating to the work e There are a bank of blank templates which can be printed directly from Proscient 59 Page B PROSCIENT emren gt moa pagana Confidential 2015 Petrotechnics Ltd gt PETROTECHINICS SWL Proscient User Guide Assigning a permit to a user From the Home Page locate the permit you wish to assign to open the perm

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