user guide v3.0 - internet diary 2015
Contents
1. Diary page Edit group account Users Payments Credits Select Diary Select a diary Click an a diary name eq My Diary in the list below to start using the internet diary Tour dianes The Admin Centre menu Edit account settings Click Edit group account and you can change the name of the account upload a new company logo or set it back to the default internetDiary one Remember to click Update to save your changes Account details Name of account Acme Widgets Max number of users Up to 10 Click to change Yi rl m eS 7 optional Browse Select a file on your computer to upload must be a gif or jpg file 50kb or less Use the default internetDiary logo The Edit Group Account page If you want to change your maximum number of users click on the link Click to change next to the max number of users This will show an information message similar to that shown on the next page Select the number of users you wish to change to and click the Preview button This will calculate the number of whole months left to run on your current subscription and will work out the cost of the extra users for the remainder of your subscription period If you want to go ahead with the upgrade click the Upgrade now button to be transferred to our payment page at WorldPay Complete the transaction and wait to be transferred back to the internetDiary site This will update your FuturePay Agreement with WorldPay and ta2. Jill Smith John Smith Sally Smith Send a reminder before 30 minutes event Invitation and reminder Seibel Preferred custom AMBEN EN E tae another diary Repeat o Internet The event editing window He wants to send out a reminder before the event so he selects the time interval from the drop down list You can set a reminder to be issued anywhere from 15 minutes up to one week before an event If set a reminder is always sent to the event organiser the organiser is the person who creates the event in the diary in this case Fred so there is no need to add your own name to the Inform these people list If you want invitations and reminders to be sent to your contacts using the chosen default methods then leave the Preferred radio button checked If you want to use a different method for this event only then click the Custom radio button Now Fred clicks Save internetDiary checks every diary that Fred owns or shares for overlapping events and shows a warning and a list of the conflicting events if any are found If a warning is shown you have the choice of disregarding the conflict and clicking Save anyway or of changing the time or date of the new event If you change the time and or date you may click Check for conflicts and the system will check all your diaries and shared diaries once more for conflicts at the new time and date A https Avww internetdiary net Edit event Microso
3. click the Import contacts button in your internetDiary address book and then click Browse to select the csv file you have just created Now click the Import button and your contacts will be saved into your address book automatically See the notes below for detailed instructions Select a csv file exported from Outlook or Outlook Express Windows version and click Import to add these addresses to your address book Selecta file toupload Browse Import How do I export my Outlook Express Address Book to a csv file How do I export my Microsoft Outlook Contacts to a csv file Notes This script will currently only work with comma separated files csv exported from Microsoft Outlook Express or Microsoft Outlook Windows version We are currently developing other filters In the interests of simplicity the Internet Diary address book only has one address field one telephone number field one fax number ete per record whereas Outlook and Outlook Express can have two When you upload your addresses Internet Diary will detect this and automatically create two entries for these contacts _ We would like to send each of your contacts one polite email to invite them to try out internetDiary for themselves If you d prefer us not to please check this box Cancel The import contacts window How do export my Outlook Express address book Open Outlook Express Go to the file menu and select File gt Export gt Ad
4. date 12 35 pm Sun 10 Apr 2005 April 2005 B April 2005 2 Mo Tu We Th Fr Sa Su i 2 3 A https Avww internetdiary net D bS 4 5 6 7 2 ahol Go to 11 12 13 14 15 16 17 13 13 202I 22 23 et Day Month o1 M vear 25 26 27 28 29 30 by Internet Open the Go to window to jump directly to any date If you have navigated away from the current week and you want to jump straight back click on the link This week at the bottom left corner of the page To show the page a day view click on any day date on the diary pages e g Monday 4 The diary will switch to the day view at the date you have clicked on Alternatively click on the Today link at the bottom left corner of the page and the view will switch to page a day view open at today s date Assuming you have created additional diaries Pro version only see how to add diaries in Manage your diaries on page 29 you can switch between diaries using the drop down list of diary names Note Diaries you own are shown in black text on a white background other people s diaries which you are allowed to share have a coloured background green if you have read only access and red if you are allowed to edit Family Diary Fred Smith s Diary Work Diary John James Diary Sally s Dia Use the drop down selector to switch between diaries If you have allowed any other internetDiary subscribers to share your diary see how to set up a share in the Manage you
5. edit or delete other users and to change account settings and make payments check the box marked Administrator If you want to add this user s details to the group address book shared by all users in the Pro account click the box Add this user to group address book Subscriber details First name Fred Last name Bloggs Email fbloggs internetdiary net Company if applicable Address Postcode 29 High Street AN1 2BC 0191 237 4774 Country Telephone 0191 237 2816 Fax Mobile phone Administrator Add this user to group address book Update subscriber The subscriber details page Click on any user s name to edit their details The Subscriber details page will open Update this user s details than click Update subscriber to save your changes If you want this user to also have admin privileges to add edit or delete other users and to change account settings and make payments check the box marked Administrator If you want to add this user s details to the group address book shared by all users in the Pro account click the box Add this user to group address book To delete a user their diaries and address book click the Delete button You will be asked to confirm the deletion Warning Use this option with care as there is no undo available Click Cancel to return to the User listing page Note that each user administrator or not is able to change his or her own details through the Edit
6. event invitation When you receive an event notification email in addition to the link to your diary you will notice two more links labelled To accept this invitation click here and To decline the invitation click here Click on one of these links and your web browser will open Click the radio button I will or I will not enter any remarks you want to send back to the event organiser and click Send No need to log into your diary In fact non internetDiary subscribers can use this method to respond to invitations The organiser will see their name colour coded in their diary in the usual way and can click to view any remarks Event response I wall O will mot O be attending this event Remarks Accept reject an invitation without logging in to your diary Updating an event As Sally had primary responsibility for the new Marketing Campaign Fred thinks it is imperative that she attends the meeting so he decides to reschedule the meeting for the following day when Sally will be back in the office To do this he simply clicks on the name of the event in his diary to open the event edit window once more changes the start and end date and clicks Save The event is moved in his diary to the following day Notification automatically goes to each delegate that the event details have been updated and the invitation is re issued John and Sally click on the invitation once more and this time both of them say yes In Fred s diary bot
7. the limit for your account and should you need to add more you can change your annual subscription at any time to suit You can change or cancel your agreement at any time so you don t need to make a long term commitment Each time you add another user to your account they will automatically receive a welcome email with their own unique password so they can log in and get started right away Convenience internetDiary Pro enables you to pay for all the users in your group or company with a single annual payment which includes an allowance of free text messaging and faxing Own branding internetDiary Pro enables you to brand the diary with your own corporate identity You can upload your own company logo which will replace the internetDiary logo on the log in and diary pages Free trial Of course we don t expect you to take our word for it Try internetDiary Pro absolutely free for 30 days Go to www internetdiary net and click Free Trial on the menu to get started There are no catches You can add users up to the limit you have chosen for your internetDiary Pro trial account We ll even give you 20 free text or fax credits so you can explore all of the features of the diary for yourself Sign up for the free trial To sign up for the free 30 day trial of internetDiary Personal or internetDiary Pro click on the Try it free button anywhere on the website The trial diary is fully functional in all respects We give you 20 free credits so th
8. usual email account In this way internetDiary integrates well with your usual email client software A hitps Avww internetdiary net Send e Seles Send an email Group All Send to John James Sally Smith Ctrl click to select more than one recipient Subject Regards Signature Fred Smith Send Cancel E2004 Diary UK Ltd All Rights Reserwed Done E D Internet The email window If you prefer to send email using your usual email program then you can open your address book and click the small envelope icon next to your contact s name as described in the Address Book section on page 11 This will open your email programme and create a new email addressed to your contact However the instant email facility within your diary enables you to send email when you don t have access to your normal email programme Sending a text message To send an SMS text message click on the Text message button on the menu The Send text message window will open Select those you wish to send the text to from the list Control click to select more than one person Use the Group drop down list to restrict the list to one particular group of contacts See setting up groups on page 13 Note that only those people for whom you have entered a mobile phone number in your address book will be listed here Enter the message maximum length 160 characters including the pre formatted signature and click Send to send your t
9. 9 Click the Buy button above to add credits to your account Crou must first be a subscriber to internetDiary Proj The Credits page Select Diary This opens the select diary page which allows you to open a diary for use or to import your contacts from Outlook or Outlook Express or to edit your personal information Full details on how to use these options are given on page 7 Select a diary Click on a diary name eq My Diary in the list below to start using the internet diary Your diaries John Smith s Diary Shared diaries You have no shared diaries Import contacts Import contacts from Outlook Espress My account Edit my account details The Select a Diary page How to get help Each page in your diary contains a Help button which when clicked will open this User Guide in your browser at the relevant section so that you can quickly find the support you need Help If your question is not answered in this User Guide please send an email to support internetdiary net outlining the problem One of our development team will be happy to help We aim to respond to all support requests within two working days and usually much more quickly We are always pleased to receive feedback and suggestions for features you d like to see in internetDiary This will help us in our aim to make internetDiary the best personal and business organiser available anywhere on the internet This User Guide is publi
10. Buy topups button which allows you to top up the text fax credits on your account at any time The week view When you first select a diary it will open in the week view internetDiary YOUR BUSINESS ORGANIZED 29 days to end of free trial Bay topups Help Log out Wed 31 May 2006 ei Pray lcs F Mo Tu We Th Fr Sa Su ia 3245 6 7 8 9 10111271314 i516 1718192071 22 23 24275 26 27 28 2930 31 May 2006 8 18 41 pm Tuesday 30 8 Wednesday 31 8 Saturday 3 Ee Sunday 4 84 P gt 2005 Diary UK Ltd All Today This week Event es Rights Reserved 22 The week view opens by default at the current week To navigate around your diary Click on the arrow at the bottom right corner of the page to go forward one week Click on the arrow at the bottom left corner of the page to go back one week Click on the double arrows at the top right and left of the monthly calendar to go forward and backwards a month at a time Click on any date on the calendar to go straight to the week containing that day The current day is always shown surrounded by an outline box If you need to go to a date far in the future or the past rather than clicking through month after month click on the month year e g April 2005 at the top of the monthly calendar to open the Go to window Here you can select any date up to 5 years in the past or the future Click the Go button and the diary will go immediately to that
11. Diary YOUR LIFE QORGAHISED www internetdiary net User Guide for internetDiary Personal and internetDiary Pro Please note Use of internetdiary net implies acceptance of the terms and conditions described on the website htto www internetdiary net Version 3 0 May 2006 Diary UK Limited 2005 All rights reserved Diary UK Limited Saturn Suite 9 13 Scarborough Street Hartlepool TS24 7DA Contents Introduction internetDiary Personal Sign up for the free trial Logging in Select a diary The Week view The Day view Address book Adding a contact Editing an existing contact Deleting a contact Groups Importing contacts Writing text in your diary Creating an event Accepting rejecting an event invitation Updating an event Cancelling an event Creating a reminder Sending an email Sending a text message Sending a fax To do notes Print schedule Manage your diaries Switch time zones Edit your account Links Logging out Adding credits to your account internetDiary Pro Sign up for the free trial The custom log in page The Admin Centre Edit account settings Users adding updating and deleting Payments Credits Select a diary How to get help 35 36 37 37 38 39 40 40 41 Introduction Thank you for choosing to try out internetDiary a web based personal organiser for business and leisure Featuring private and shared diaries address book events reminders email
12. Diary works in your web browser That means there s nothing to download or install on your PC It s designed to be as easy to use as a paper diary Available anywhere At home at work at the station at the airport in the internet caf Use internetDiary anywhere you can connect to the internet Inexpensive One subscription fee as many diaries as you like Pro version only Yes really One diary is automatically created for you You add as many extra diaries as you want Security internetDiary is hosted on our secure server using state of the art 128 bit encryption to ensure that your personal information remains private Look for the padlock icon in your browser internetDiary goes a little further and encrypts your information once more before storing it in the database Easy to share Keep each diary private or select which colleagues friends or family members you d like to share it with Give them read only access so they can see what you are up to or grant them read write access and they can contribute to your diary too Set up events quickly and easily Choose a time and date and internetDiary will check all of your diaries and warn you of any conflicts Select from a list those you d like to invite and internetDiary will send them an email or if you prefer a text message or fax Automatically send reminders Select any time from 15 minutes to a week before the event and internetDiary will do the rest sending each person a rem
13. Lastname Email address Company Group James amp Son Ltd Golf Buddies Bill James bill jarnesandson ca uk Donna Black dblackniblackandwhite com Black amp White Family Jill Smith jill smith internetdiary net Internet Diary John Smith john smith internetdiary net Internet Diary Internet Diary 5 2005 Diary UK Ltd All Rights Reserwed 8 Ee Internet Your address book lists all of your current contacts When you open your address book your contacts will be listed alphabetically by first name if you have not yet added any contacts it will simply say No addresses You can change the sort order by clicking on the headings Last name Email address Company or First name again To restrict the listing to one particular group of contacts select the relevant group from the drop down menu To learn how to create groups and assign contacts to a group see section Groups on page 13 If you want to send an email to a contact using your own email program e g Microsoft Outlook or Outlook Express rather than internetDiary s own built in email click on the small envelope icon A next to their entry in the address book Your email program will open and create a new blank email addressed to that person Adding a contact Click the Add button to add a new contact to your address book A new window will open where you can enter this contact s details see next page Enter as much or as little detail as you wish When you are finished cl
14. Next ip On the final screen click Finish and your file will be saved to disk 8 Now return to internetDiary and click the Browse button to select the file you have just created 9 Click Import and in a few moments you should see a confirmation message telling you how many addresses you have imported At the time of writing this function will only work with comma separated files csv exported from Microsoft Outlook Express or Microsoft Outlook Windows version We are currently developing other filters We will notify internetDiary users by email when other filters are released In the interests of simplicity the internetDiary address book only has one address field one telephone number field one fax number etc per record whereas Outlook and Outlook Express can have two When you upload your addresses internetDiary will detect this and automatically create two entries for these contacts We would like to send each of your contacts one polite email to invite them to try out internetDiary for themselves If you d prefer us not to please check the box and they will not be contacted Contacts who are already internetDiary users will not be contacted In any case Writing text in your diary To enter some text into your diary simply click on the pencil icon to open the text editing window Enter the required text or copy and paste from another application and click Save To edit existing text click on the pencil icon next to the text yo
15. SMS text messaging and fax InternetDiary comes in two different versions internetDiary Personal and internetDiary Pro Aimed at individual users and small groups internetDiary Personal is great for families and friends clubs and societies and small enterprises internetDiary Personal is available on an individual annual subscription basis and is crammed with features to help you stay in touch and organise your life Our professional solution internetDiary Pro is perfect for companies or groups of users who prefer the flexibility and convenience of a single annual subscription payment which covers all members of the group In addition to all the great features of internetDiary Personal the Pro version also allows you complete freedom to brand your diaries and log in page to fit your corporate identity and comes complete with free monthly allowance of text or fax credits You can change or cancel your annual subscription at any time giving you the flexibility to change the number of users to suit your requirements from time to time Whichever version you choose InternetDiary has been designed with the following great features Connectivity Provide your company with the same connectivity as a large corporate for a fraction of the cost internetDiary provides a virtual office environment where you can access your contacts and appointments set up meetings or events and send email text or faxes from anywhere In the world Ease of use internet
16. The edit groups window To edit the name of an existing group click on its name in the list make the required change and click Save To delete a group from the list click on its name and click Delete Note this will simply delete the name from the list of group names it will not delete any contacts you have added to this group Now when you add or edit a contact in your address book you can select the group you d like to include them in from the drop down list of groups If you are an internetDiary Pro user you will notice a special default group which has been created for you which bears the same name as your Pro account and is followed by an asterix Assigning contacts to this special group will automatically make them appear in the address book of everyone in your Pro account You may edit the name of this special group but you will not be able to delete it Only Admin users of the Pro account are able to add contacts to or delete contacts from this special group A Edit groups Microso ig mfx Edit Groups _Add Cancel Acme Widgets b group test group The edit groups window for Pro accounts Importing contacts If you d like to import your existing contacts from Microsoft Outlook or Microsoft Outlook Express internetDiary makes the process simple This is a two step process Step one is to export your contacts from Outlook or Outlook Express to a comma separated values csv file The second step is to
17. and is perfectly normal If this happens and you wish to continue using your diary simply log in again D TOUR LIFE QRGAHIZED y Tour session has timed out EMAIL FASSWORD D VE FORGOTTEN MY PASSWORD website terms and conditions privacy policy 2005 dian uk Itd The session time out message You will not be permitted to log in multiple times using the same email address and password so it is important to get into the habit of logging out from your session for example when moving from one computer to another Adding credits to your account If at any time during your subscription you wish to add further text fax credits to your account click the green BUY button and you will go to the Buy a text fax bundle page Select one of the four bundles and click the BUY button You will be transferred to the secure payment page at our payment services provider Worldpay a part of The Royal Bank of Scotland Group www worldpay com Here you can select your payment method and enter your details If your transaction is accepted you will be transferred back to the internetDiary website and the transaction will be confirmed on the Edit my account page The text fax credits you have purchased will have been added automatically to your account Remember text fax credits are non perishable they do not have any time limit on them as long as you are a subscriber to internetDiary When you renew your annual subscription a
18. at you can try out the SMS text message and fax facilities as well With the Pro version you can add other users to your account up to the limit you have selected Don t worry if you can t decide which version is right for you Once you have signed up for the trial if you want to Switch from Personal to Pro or vice versa drop us a line at support internetdiary net and we ll switch your account so that you don t lose any of your information It s a simple two step process to register for your free no obligation 30 day trial Step 1 Enter your details in the signup page and click Continue Step 2 You will be transferred to our secure payment page at WorldPay where you will be required to enter your payment card details your payment card will not be charged until the end of the free 30 day trial period Once you have done this your password will be emailed to you Your details First name Fred Last name Smith ss Email fred smith internetdiary net Company es if applicable Address 15 High Street Postcode ani 28C nmin Telephone 0123 456 7890 Fax 0123 456 0987 Mobile phone 07802 123 456 Where did you hear about internetDia ry E oogle optional I agree to the Terms of Use a VISA Electron WorldPa Pay a The free trial sign up form During the 30 day evaluation period You are free to use internetDiary Personal without cha
19. brief for the new website Sally Smith 12 30pm 1 30pm Lunch with Jonathon Sabatinis His turn to pay Mary is back from Barcelona this pri eee eee eee ee ee ee ee ee ee ee ee ee eee eee ee eee ee ee ee ee ee ee ee ee ee M M The print schedule window Manage your diaries Click Manage Diaries to open the window You will see a list of all of the diaries you own under the heading Your diaries Next to the name of each diary will be shown the name of any people with whom you have chosen to share that diary If they can edit your diary it will say READ WRITE in red lettering If they have permission to view that diary but not to edit it it will say READ ONLY in green lettering Note Only Pro account subscribers may create multiple diaries Below that under the heading Shared diaries is a list of diaries owned by other users which they have given you permission to share Next to the diary name is the name of the owner and again it will state READ ONLY or READ WRITE according to the level of access the owner has granted to you amp https Avww internetdiary net Manag Seles Manage Diaries To switch to another diary click on its name in the list To edit a diary s properties click the pencil icon next to its name To make a new diary click Add Shared T Their access 2 Family Diary ae Fred s Diary Work Diary sally Smith READ WRITE John James READ ONLY Shared dianes Owner Your acc
20. cription at any time When you first sign up for the free trial the confirmation email you receive from WorldPay contains a username and password for your WorldPay account which enables you to do this yourself via the WorldPay website www worldpay com If you have forgotten your WorldPay username and password you can retrieve it by following the instructions on the WorldPay website Please note the username and password which are issued to you by WorldPay are different from the internetDiary username and password which you use to log in to your internetDiary account Users Click Users to see a listing of all of the users in your Pro account If you have a long list of users you may find it helpful to use the Find feature to quickly locate a particular user Simply enter all or part of their email address or name and click Find Fine Click on a users name to edit their details Admin users are in bold Add anew user John Smith demoaminternetdiary net Acme Widgets Ltd Acme User acme userdlinternetdiary net Acme Widgets Ltd test user 1 useri rmid co uk z 1 Acme User 2 acme userzilinternetdiary net Acme Widgets E j E test user userz rmid co uk 1 to Sof 5 The list users page To add a new user to your Pro account click on the link Add a new user The Subscriber details window will open Enter this user s details and click Add subscriber to save your changes If you want this user also to have admin privileges to add
21. dress Book In the window that opens select Text File Comma Separated Values and click Export Click Browse to select where to save the file and give it a recognisable name e g myAddresses Note where you are Saving the file to so that you can locate it later Make sure Save as Type Comma Separated Values csv is selected and click Save Click the Next button Now put a check mark next to each of the Address Book fields you want to export If in doubt check them all as internetDiary will ignore any irrelevant ones Be sure to select at least First Name Last Name and E mail Address or the import into the diary will not work Click Finish and your file will be saved to disk Now return to internetDiary and click the Browse button to select the file you have just created Click Import and in a few moments you should see a confirmation message telling you how many addresses you have imported How do export my Microsoft Outlook Contacts 1 Qpen Outlook Go to the Go menu and select Contacts 2 Go to the File menu and select Import and Export 3 In the window that opens Choose an action to perform select Export to a file and click Next 4 Now select Contacts and click Next 5 Select Comma Separated Values DOS and click Next 6 On the next screen Save exported file as enter a name for your file which you will later recognise such as outlook contacts Choose where to save your file using the Browse button then click
22. dress in the list The editing window will open Make the necessary changes and click Save Deleting a contact To delete a contact click on their email address or name in the list The editing window will open Click Delete You will be asked to confirm the deletion Click OK to permanently delete this person from your contacts F https Avww internetdiary net Edit address Mic Sele Edit Address Save Cancel Edit groups First name Last name Company Postcode Country Select Email Tel Fax Mobile Group Send event invitations Email by Send event reminders Email by F If they are not already a subscriber we would like to send this contact one polite email to invite them to try out internetDiary for themselyes If you d prefer us not to please check this box 5 z005 Diane UE Ltd All Rights Reserwed s Internet The contact edit page Groups You may find it convenient to organise your contacts into groups especially if you have a very long list of contacts Click the Edit Groups button to open the edit groups window Here you will see listed any groups that you have previously added To add a new group click the Add button type the name you d like to give this group and click Save The new group will be added to the list El https www internetdiary n js I Edit Groups Add Cancel Family Golf buddies Work colleagues Ke Internet
23. elete an event Creating a reminder To create a personal reminder simply set up an event as described above Enter a name for the reminder a venue and comments If you wish but don t select anyone from your list of contacts Select the desired time when you wish the reminder to be sent and you will be automatically emailed at that time If you want to remind yourself by text or fax instead make sure you have added your own name to your address book select yourself from the list Inform these people and check the Custom radio button and click Save When the Custom Event Notification window opens simply click the preferred contact method text or fax next to your own name and click Send At the required time a reminder will be sent to you by the method you have selected Sending an email To send an email click on the Email button on the menu The email window will open Select those you want to send to from the list Control click to select more than one person Use the Group drop down list to restrict the list to one particular group of contacts See setting up groups on page 13 Enter a subject type your email message and change the pre formatted signature if you wish Click Send to send your email or Cancel to close the window without sending The recipient will receive the email with the from field set to your normal email address the one you used to set up your account so if they respond you can pick the reply up using your
24. ess E Sally s Diary sally Smith READ ONLY Add Cancel The manage diaries window For each of the diaries you own you can edit its name or allow access by other internetDiary users To do this click on the blue pencil icon next to the diary you wish to edit The following window will open A https Avww internetdiary net Manag Seles Manage diaries Diary mame Fred Smith s Diary The following subscribers have access to this diary Mone Add a subscriber To share this diary with another Internet Diary user enter their email address below and click Save They must already be registered as an Internet Diary subscriber If you want them to be able to edit the diary check the Edit box If you leave it unchecked they will be able to read the content of the diary but will not be able to add entries or change them emails eit Save Cancel Delete To change the diary s name simply edit the text in the Diary name field To remove an existing sharer on this diary put a checkmark in the Remove check box next to that person To add a new sharer enter their email address in the Email field They must already be registered with internetDiary as a subscriber or on the 30 day free trial and you must use the same email address that they use to log in to their internetDiary account Leave out their name just enter the email address itself For example if you want to share your diary wit
25. et M Bf Timezone Alert The diary you have opened Fred s Diary is in a different time zone GMT 1 00 to that set on this computer GMT 2 Would vou like ta synchronise this diary and all its event invitations and reminders to the local time To leave it as itis click Cancel Cancel Synchronise Diary D B so Internet The timezone alert window Edit your account Click Edit my account on the menu The Edit my details page will open Here you can change any of your personal details or change your password You can see how many credits you have remaining on your account and you can review your payments history All transactions will be listed here If you make any changes to your details remember to click the Update details button to save your changes Near the bottom of the page you will see a checkbox labelled Don t update others address books Leave this box unchecked and wherever another internetDiary user has added you to their address book your details will be updated there also This way your contacts will always have up to date details for you Recommended Check this box if you want to prevent your changes from being reflected in other internetDiary users address books If you have changed your email address or password remember to use the new details next time you log in to internetDiary User Fred Smith is logged in bog out Credits remaining 10 YOUR LIFE nary Edit
26. ext or Cancel to close the window without sending Your credits will be depleted by one unit for each text you send When your account is running low below 5 credits you will see a warning message to that effect If you are a subscriber you can top up your account by clicking on the green BUY button at any time If you are on the free trial you must subscribe before you can add credits to your account Please note that the SMS text service is provided by a third party and it is possible that from time to time it may be subject to network problems beyond our contro which could delay or prevent the transmission of a particular text message a https Awww internetdiary net Send a SEE Send text message Group All John Jarnes ane tar Ne ails saan ctrl click to select more than one recipient Message max 160 characters From Fred Smith Send Cancel 2004 Diary UK Ltd AI Rights Reserved B i 4 Internet The text message window Sending a fax To send a fax click on the Fax button on the menu The fax window will open Select those you wish to send the fax to from the list Control click to select more than one person Use the Group drop down list to restrict the list to one particular group of contacts See setting up groups on page 13 Note that only those people for whom you have entered a fax number in your address book will be listed here Enter a subject and a message edit the pre fo
27. ft Inter Edit Event Check for conflicts Save anyway Cancel Delete Help This event conflicts with Sales Conference 11 4 05 9 004am 12 4 05 5 00pm in Bill Thompson s Diary Hame of event Team Meeting BAe Lie Me eee A In this case Fred clicks Save anyway The event is saved into his diary and notification is automatically sent to each of the contacts Fred selected If you selected Invitation and reminder method Custom in the previous step then the Event Notifications window will open For each person select the method by which you d like to send the invitation and the method you d prefer to send any reminder Click Send and the event notification will be sent This method of contact will be used for this event only If you want to permanently change the contact method for a particular individual you should change this setting in your address book Note that if a person does not have a mobile telephone number in your address book then the Text radio button next to their name will be greyed out and you cannot select it Similarly if they don t have a fax number in your address book then you cannot select fax as the preferred contact method for that person A https www internetdiary net Selec SEES Event Notifications Send Cancel Select your preferred method for inviting each person Name Email Text Fax Sally Smith CO John James O Select your preferred method for remi
28. h John James lt john james internetdiary net gt just enter john james internetdiary net in the email field If you want to grant them read write access check the Edit checkbox For read only access leave this box unchecked Remember to click the Save button to save any changes you have made or Cancel to discard any changes Now you will be returned to the previous page Close the window if you have finished To completely remove a diary and all its events text entries and To do Notes click Manage diaries to open the Manage diaries window Click the pencil icon next to the diary you want to delete then click Delete Click OK to confirm and the diary will be deleted from the system There is no undo so use this option with care Pro accounts only Switch Time Zones When you create a diary either by signing up for the free trial or by manually adding a new diary yourself Pro accounts only internetDiary detects the time zone set on your computer and synchronises the diary to the international time zone you are In This ensures that any event reminders you may set in that diary are sent at the correct time of day for your part of the world If the time set on your computer should change for any reason for example at the start or end of Daylight Saving Time DST British Summer Time in the UK or if you are travelling abroad and accessing your diary from another computer You may see a warning triangle next to the clock displayed in yo
29. h of their names turn green so he knows that both will be attending Switching an event to a different diary If you want to switch an event to a different diary for example if you have created an event in the wrong diary by mistake click on the event name to open the editing window and select the name of another diary from the drop down selector Click Save and the event will be moved to the other diary you have selected Switch this another diary EER Family Diary Fred s Diary work Diar Switch an event to a different diary Cancelling an event To continue with the example later that day Fred gets a call from the MD to inform him that he must attend a meeting at Head Office the following day the day he had scheduled for the Team Meeting He decides to cancel the event altogether and reschedule it after he gets back from Head Office He clicks on the event name in his diary to open the Event Editing window clicks the Delete button then clicks OK to confirm The event is deleted from Fred s diary from Sally s diary and from John s diary and they each automatically receive a message by the preferred method to inform them of the cancellation Important note about creating and editing events When someone creates an event they become the owner of that event The owner of an event or anyone to whom they have granted read write access to the diary in which the event is saved are the only people who may edit update or d
30. has discovered your password you should change it as soon as possible Changing your password You may wish to change your password from the one we provide to something you find easier to memorise To find out how to change your password go to Edit your account on page 32 Select a diary When you log in for the first time you will see that a diary has been created for you with your name on it e g John Smith s Diary You can change the name of this diary to something more appropriate if you wish to find out how go to Manage your diaries on page 29 Click on the name of the diary to start using it If you create any additional diaries Pro version only they will be listed on this page in alphabetical order If another internetDiary user gives you permission to share one of his or her diaries you will see it listed here under the heading Shared diaries Select a diary Click on a diary name eg My Diary in the list below to start using the internet diary Your diaries Fred Smith s Diary Shared diaries You have no shared diaries Import contacts Import contacts from Outlook Express Edit my account details The select a diary page From this page you can also select Import contacts from Outlook Express or from Microsoft Outlook and Edit my account details If you are on the free trial you will see a message telling you how many days you have left until the end of the trial plus a
31. ick Save to save your changes and you will be returned to your address book Remember if you close the window without saving your changes will be lost If you will be sending email to this person remember to enter their email address If you want to send them text messages or faxes be sure to enter their mobile phone number or fax number You can select the default method by which event invitations and reminders are sent to this contact For example if you know that this individual is frequently away from their office you could select to always send reminders by SMS text instead of by the default email method Bear in mind that you are only setting the default method here if you wish you can select a different method of contact every time you set up an event See Creating an Event page 17 and Creating a reminder page 23 If the person you are adding is not already an internetDiary user we would like to send them one polite email to invite them to try it out for themselves If you would prefer this not to happen simply check the box and they will not be contacted If this contact is already an internetDiary user each time they update their details in Edit my account your address book entry will be kept up to date so you need never lose touch When you are done click Cancel or the close window icon to close the window Editing an existing contact To edit the details for an existing contact simply click on their name or email ad
32. inder by your preferred contact method Never miss another appointment or forget someone s birthday again Import your contacts Easily import your contacts from Outlook or Outlook Express or manage your address book manually internetDiary takes you through it step by step Instant email text and fax Send anyone an email text message or fax from any internet connected computer anywhere in the world Never lose contact When another diary user updates their details your address book is updated automatically If your laptop or PDA is lost or stolen it can be a nightmare to add all of your contacts afresh internetDiary means you need never lose your contacts again For travellers internetDiary is timezone aware Synchronise your diary with any world time zone with just two clicks Reminders will be sent out from that diary at local time Free trial Try internetDiary Personal absolutely free for 30 days Go to www internetdiary net and click Free Trial on the menu to get started There are no catches We ll even give you 20 free text or fax credits so you can explore all of the features of the diary for yourself InternetDiary Pro features In addition to all the great features of internetDiary Personal the Pro version also gives you the following Flexibility When you sign up for a Pro account you automatically become an Admin user That is you have the ability to add other users to your account You can go on adding users up to
33. ke an immediate payment for the upgrade Your annual subscription will be amended accordingly and you will receive a confirmation email directly from WorldPay Note If you wish to change your Agreement to a smaller number of users you must first ensure that you have that number or fewer in your account For example supposing your subscription was for a 10 user account and you currently have 6 users in your user list If you wish to change your subscription to a 5 user account you would first have to delete one or more users from your account before you are able to change your FuturePay Agreement Change maximum number of users You currently have 1 users in your account Your agreement restricts you to a maximum of 5 users To change your account to a higher or lower number of users select the required number of users and click Preview The cost to upgrade your current annual subscription will be calculated and you will have the opportunity to check your order before it is processed 5 users 120 per annum Please note that due to WorldPay rules you cannot upgrade in this way when you are within 1 week of your regular annual subscription date In this instance contact support internetdiary net for advice Please note that if you wish te change te a lower number of users than you currently have in your account you will first need te delete some users The change maximum number of users page You may cancel your internetDiary subs
34. ls to refresh automatically at any time simply click the page refresh button in your browser or click Ctrl R on your keyboard This will refresh your diary page and show your changes Accepting rejecting an event invitation To continue with the example above John James diary will look something like this internetDiary John James Dia YOUR LIFE ORGAHIZED April 2005 Monday 11 28 Erernt Jeyitation Team Meeting 5 00am 10 30am Meeting Roon I The event invitation as it appears in John s diary John clicks on the invitation to see full details of the event He decides to accept the invitation so he clicks on the YES radio button enters some comments in the Remarks field and clicks Save 2 https www internetdiary net Event Sele Event notification Cancel Event Team Meeting Organiser Fred Smith Wenge Meeting Room 1 ss Start fate anes 11 Apr 2005 cen 09 00 am pnd 11 11 apr2005 2005 10 30am 30 am Caren Please bring your proposals for 7 new ee Campaign a you a attending this YES No O event Can we also discuss the furniture for the new office I will bring the quotes Remarks E2005 Diary UK Ltd Al Rights Reserved The event details window John has accepted the event so it is now pasted into his diary Note When you receive an event invitation it will appear in all of your diaries When you click YES to accept an invitation the event is
35. monthly allowance of text or fax credits You can change or cancel your monthly subscription at any time giving you the flexibility to change the number of users to suit your requirements from month to month Sign up for the free trial To sign up for the free 30 day trial of internetDiary Pro click on the Try it free button anywhere on the website The trial diary is fully functional in all respects We give you 20 free credits so that you can try out the SMS text message and fax facilities as well Don t worry if you can t decide which version is right for you Once you have signed up for the trial if you want to switch from Personal to Pro or vice versa drop us a line at support internetdiary net and we ll switch your account so that you don t lose any of your information It s a simple two step process to register for your free no obligation 30 day trial Step 1 Enter your details in the signup page and click Continue Step 2 You will be transferred to our secure payment page at WorldPay where you will be required to enter your payment card details your payment card will not be charged until the end of the free 30 day trial period Once you have done this your password will be emailed to you During the 30 day evaluation period You are free to use internetDiary Personal without charge At any time during this free trial period you may cancel your agreement at Worldpay and you will not be charged a penny IMPORTANT We will send yo
36. my account button on the diary pages On the user list those users shown in bold have been granted administrator status for this account Payments This page lists purely for information the payments you have made to Diary UK Ltd This information should tally with the payment confirmation emails you will receive from WorldPay Ltd Payments Transaction ID Productcode Amount Date 134094114 GRP_OS 10 00 0509 2005 127754959 GRP_OS 10 00 05 08 2005 123345662 GRP_OsS 10 00 O5 07 2005 119254573 GRP_OS 10 00 o5 06 2005 The Payments page Credits This page shows the number of texts and faxes sent via your Pro account and the number of credits you have remaining Note that each text uses 1 credit and each fax 4 credits When your account Is running low you will see a warning message each time you send a text or fax Free credits will be added to your account automatically at the beginning of each month If you require more you can buy additional credits at any time by clicking on the Buy button near the top of your screen Note You have to be a subscriber before you can add text fax credits to your account Unused free credits will expire at the end of each month whereas credits you have purchased will remain in your account indefinitely When sending a text or fax the system will always attempt to use up your free credits before depleting your paid for credits Credits Texts sent Faxes sent Remaining credits 3 2 10
37. my details Fields in bold are required Firstname Fred Text messages sent oO Last name Smith Faxes sent Email fred smith internetdiary net New password Payments Transaction ID Product code Amount Date Re enter new password Company Address 15 High Street omeplace Postcode AN1 2BC County UK Tel 0123 456 7890 Fax O123 456 0987 Mobile 07802 123 456 Don t update other s a address books Cancel Update details The Edit my details page Links We have collected a number of links to other websites which we hope you will find useful when you are working with your diary Click on a link in the Links box to open the website in a new window Click on More Links gt gt to show more useful links internetDiary is not responsible for the content provided by these other websites Links Multimap Postcode finder UK weather More links Logging Out To log out from your internetDiary session click on the Log out button This is particularly important if you are accessing your diary from a public place such as an internet caf Logging out will prevent anyone else from accessing the content of your diaries address book etc Your session will be terminated and you will be returned back to the Log in page User Fred Smith is logged in beg out The log out button From time to time after a period of inactivity your session may be timed out by the server This is a security feature
38. nding sach person Name Email Text Fax Sally Smith O John James O The Event Notification window When the event editing window closes Fred s diary page is refreshed automatically and looks something like this InternetDiar YOUR LIFE ORGANIZED April 7005 4 55 48 pn Monday 11 8s Thursday 9 00am 10 30am Team Meeting Meeting Room 1 F Sally Smith John James The event is set up in Fred s diary You will notice that each delegate s name is shown in grey underneath the details of the event Each of the delegates will have received notification of the event by the chosen method If they are also internetDiary users the next time they log into their diary they will see an invitation to the event on the correct day If they are not currently internetDiary users they will still receive an invitation to the event which will also contain a link to the free 30 day trial so that they can create a diary of their own If the invitation is sent via email and that person is an internetDiary user the email will contain a link to open that person s diary at the correct day ready for them to accept or reject the invitation There will also be two special links allowing the user to accept or reject the invitation via email without having to first log in to their diary Even if the person you have invited is not currently an internetDiary user they can still accept or reject your invitation by this method Tip If your diary page fai
39. ny unused credits you have in your account are carried over into the new subscription period TOUR LIFE nary LE u y y r r BEUT BEUT 5 00 10 00 20 00 50 00 Buy a text faxn bundle Please choose one of the following options and click Buy You will be transferred to our secure payment page at WorldPay Limited Alpha Bundle 100 text messages or 25 faxes or a combination of both Beta Bundle 200 text messages or 50 faxes or a combination of both Gamma Bundle 400 text messages or 100 faxes or a combination of both Delta Bundle 1000 text messages or 250 faxes or a combination of both payments powered by WorldPay 5 Terms and Condidtians Contact Us The buy a text fax bundle page A EZE J Electron never be disorganised again internetDiary Pro The information given in the previous sections applies to both types of internetDiary account internetDiary Personal and internetDiary Pro The following pages describe the special features which apply to internetDiary Pro only internetDiary Pro is perfect for companies or groups of users who prefer the flexibility and convenience of a single monthly subscription payment which covers all members of the group In addition to all the great features of internetDiary Personal the Pro version also allows you complete freedom to brand your diaries and log in page to fit your corporate identity and comes complete with free
40. pasted only into the current diary the one you have open at the time If you realise you ve pasted it into the wrong diary that s not a problem See Switching an event to a different diary below internetDiar TOUR LIFE ORGAHIZED April 7005 Monday 11 88 Thurs 9 00am 10 30am Team Meeting Meeting koom 1 p The accepted event is pasted into John s diary Sally Smith also received an invitation in her diary but she cannot attend as she is away on business that day She checks the NO radio button and enters a suitable remark The event is not pasted into her diary Now when Fred next checks his diary he will see that the colour coding on the delegates names has changed John s name has turned green and Sally s name has turned red He clicks on each of their names in turn to see if they have sent back any internetDiary 29d YOUR LIFE ORGAHIZED April 2005 5 S321 pm Sun 10 Apr 2005 Monday 11 88 Thursday 14 88 Weekly Team Meeting 9 00am 10 20am Meeting Room 1 sally Smith John James Microsoft Internet Explorer BN Sorry Fred T I be away at the Sales Conference on Monday Microsott Internet Explorer amp BN Can we also discuss the Furniture For the new office I will bring the quotes From the supplier The colour coding in Fred s diary reveals that John remarks oe has accepted the invitation but Sally has rejected it Quick shortcut method for accepting rejecting an
41. r diaries section on page 29 you will see their names listed at the bottom right corner of the page The owner of the diary is shown in bold text UK Weatner More links The following users share this diary Fred Smith Sally Smith John James This box lists users who share your diary The Day view Use the monthly calendar to navigate in the same way as on the week view Click on a date to jump directly to that day Use the double arrows on the calendar to skip forward or back a month at a time Click on the month year to open the Go to window if you want to jump directly to a date Use the arrows at the bottom left and right of the day view to go forward or backward one day at a time To return to the current day click on the Today link at the bottom left of the page To switch back to the week view click on the Week view link internetDiary Z YOUR BUSINESS ORGANIZED 29 days to end of free trial Bay topups Help Log out Wed 31 May 2006 May 2006 fw nare z 12345 67 B 9 1911121314 15 16 17 18192071 May 2006 Wednesday 21 S a 2223 24 25 26 27 28 Today Week view Event 2005 Diary UK Ltd All Rights Reserved The day view Address book Click on the Address book link to open your address book address book A https Avww internetdiary net Edit address Microsoft Internet Explorer SEES Addresses Add Cancel Edit groups Import contacts Help First name
42. ress you entered above This will contain your unique password which you will need in order to access your diary The custom log in page When you sign up for a Pro account you will be provided with a link to your custom log in page If you have selected these options when creating your account you will see your own logo above the log in form instead of the default internetDiary one To save the link to this special log in page you should add it to your favourites Don t worry if you lose the link to this page you can log in through the standard log in page on the internetDiary website and the system will still recognise your account If you later click the Log out button on any internetDiary page you will be returned to your custom log in page and you can bookmark it at this point AcmeWidgets Acme Widgets Log in EMAIL FASSWORD i YE FORGOTTEN HY FASSWORD website terms and conditions _privacy policy Bookmark this page The custom log in page for the internetDiary Pro account Admin centre When you sign up for an internetDiary Pro account you are automatically assigned administrator status This simply means that you have the ability to add other users to your account and that you have the ability to change account settings such as its name and appearance Also you are able to pay for subscriptions and to add text fax bundles to your account If you are an admin user you will see this menu near the top of the Select
43. rge At any time during this free trial period you may cancel your agreement at Worldpay and you will not be charged a penny IMPORTANT We will send your password to the email you enter so please make sure that you enter a valid current email address To avoid your welcome email being swallowed up by spam filters be sure to add support internetdiary net to your address book For full details of our terms and conditions including our privacy policy please go to https www internetdiary net terms html A welcome email will be sent to the email address you entered above This will contain your unique password which you will need in order to access your diary Logging in Click this link on any web page to go to the log in page Log in O Enter your email address and the password which was emailed to you when you signed up for the trial and click on the small green arrow to log in to your diary If you have forgotten your password or have deleted the welcome email click on the link I VE FORGOTTEN MY PASSWORD and follow the instructions there Your password will be emailed to you D j TOUR LIFE QRGAHIZED y Log in EMAIL FASSWORD Ch VE FORGOTTEN HY FASSWORD website terms and conditions privacy policy amp 2005 diary uk Itd The log in page Your password is the unique key to your diary You should safeguard it at all times No one else can access your diary unless they know your password If you think someone else
44. rmatted signature if you wish and click Send to send your fax or Cancel to close the window without sending the fax Your credits will be depleted by four units for each fax you send When your account is running low below 5 credits you will see a warning message to that effect If you are a subscriber you can top up your account by clicking on the green BUY button at any time If you are on the free trial you must subscribe before you can add credits to your account To do this click on the blue SUBSCRIBE button Please note that the fax service is provided by a third party and it is possible that from time to time it may be subject to network problems beyond our control which could delay or prevent the transmission of a particular fax message A https www internetdiary net Send a SEES Send a fax Group All Send ta John lames ctrl click to select more than one recipient Subject Message Regards Signature Fred Smith Send Cancel so Internet The fax window To do Notes Each diary you create Pro accounts only has one To do Notes page associated with it So you can create a page for work a page for family a page for leisure activities etc To enter text into your To do Notes page click To do Notes on the menu to open the window Type or cut and paste text into the box and click Save To edit click To do Notes on the menu to open the window make your changes and click Save To dele
45. shed by Diary UK Llmited Saturn Suite 9 13 Scarborough Street Hartlepool TS24 7DA
46. te click To do Notes on the menu to open the window and click Delete Click OK to confirm the deletion 2 https Avww internetdiary net Edit Sele To dofnotes Finish the Sales Report by Friday and send it ta John and Sally Arrange a meeting with John for next Wednesday Collect suit from the cleaners Remember to collect Liam from football practice Cancel Ey si Internet The To do Notes page Print Schedule If you want to make a printed copy of any part of your diary click Print Schedule on the menu and the Schedule window will open Select a start and end date and click the Go button A schedule will be formatted showing all events and text entries within that date range To print it out select File gt Print from the window menu When you are done simply close the window G https Avww internetdiary net Internet Diary schedule Micro Siz EJ File Edit wiew Favorites Tools Help ae YOUR tDiary oc h a cl LI le Select File gt Print from the menu to print out your schedule From 18 Apr 2005 W To 22 Apr 2005 w to Monday 18 April 2005 3 00am 10 00am Weekly Team Meeting Meeting Room 2 Discuss the furniture for the new office Agree the person specification for the new admin post John James Sally Smith Tuesday 19 April 2005 11 004m 12 00pm Meeting with the design team John s office Agree the design
47. u diary Click on the triangle and the Timezone Alert window will open To synchronise this diary and its reminders to the local time set on this computer click the Synchronise Diary button To leave it unchanged click Cancel This will only affect the diary you are currently using Any other diaries you own or share are unaffected Now all reminders sent from this diary will be sent at the correct local time Let s go back to the Fred Smith example to see how this might work Fred who is based in the UK has to travel to New York next week for a series of meetings He sets up the meetings in his work diary in the normal way without worrying about the time difference and sets a reminder to be texted to him 30 minutes before each meeting is to start While he is away his son Liam is playing in an important school football match and Fred wants to call Liam on his mobile at lunchtime that day to wish him luck Fred sets a reminder to ring Liam in his Family Diary for 12 00 When Fred arrives in New York he changes the time zone on his laptop to New York time which is 5 hours behind the time in the UK He opens his Work Diary sees the warning triangle and clicks Synchronise Diary The meeting reminders in his work diary will now be issued at the correct local time His Family Diary remains unchanged so the reminder to ring his son is sent at 12 00 UK time that s 7 00am in New York 3 38 25 pm Wed 20 Apr 2005 A https Avww internetdiary n
48. u want to edit The editing window will open Make your changes and click Save To delete an entry click the pencil icon next to the text you want to delete The editing window will open Click Delete then OK to confirm https Awww internetdiary net Edit Sele Sunday 10 Apr 7005 Cancel Delete The quick brawn fox jumps over the lazy dag D Internet The text editing window Creating an event To demonstrate how to set up and manage an event using InternetDiary let s create a fictitious example Fred the Marketing Manager wants to set up a team meeting for the 11th April and invite Sally and John his two Marketing Assistants to attend To create the event Fred clicks on the event icon A on the relevant day to open the event editing window He enters a name for this event sets start and end date and time adds a comment he wants Sally and John to read and selects their names from the Inform these people list Control click to select more than one person from this list A https sAvww internetdiary net Edit event Microsoft Intern Sele Edit Event Save Cancel Delete Help Hame of ewent Team Meeting Genie Meeting Raam 1 Start date and time 7005 09 00 am End date and time 7005 10 30 am Please bring your proposals for the new marketing Comments campaign Inform these people Ctrl click to select more than onej Donna Black Bill Jarnes John James
49. ur password to the email you enter so please make sure that you enter a valid current email address The Pro version of the sign up form has one or two extra fields which are not required for the Basic version Give your account a name for example the name of your company or organisation If you have a company logo you can select it to appear on your custom log in page and on each of your diary pages Your logo needs to be a jpg or gif with a file size of 50k or less Don t worry if you don t have this to hand at the moment as you can do it later see Edit account settings on page 38 Account type internetDiary Pro 5 user wt Company or organisation Your logo optional Browse Select a file on your computer to uphoad must be a gif or jpg file 50k or less Your details First name Last name Email Address The sign up page for internetDiary Pro Enter the rest of your details into the form and click Submit We will send your password to the email address that you enter here so please make sure you enter a current valid email address Required fields are marked in bold The other fields are optional To avoid your welcome email being swallowed up by spam filters be sure to add support internetdiary net to your address book For full details of our terms and conditions including our privacy policy please go to https www internetdiary net terms html A welcome email will be sent to the email add
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