SRB User Guide - Contents Page
Contents
1. Favnrites WI Inmz32 xa c a 7 i ie pug EE My Network Places Files of type m Files Cancel SRB IT User Guide Page 18 of 59 Once you have selected the document to attach to the email click on the insert button You will notice in the image below that the test document has been attached onto the email If you have multiple files to attach click on the attachment icon again and select the additional document We suggest that the total size of the attachments doesn t exceed 20MB 20000KB in size p leet emal wih stischment Menage croak Word Sie Zl ee lue Sema Doe Tape Meee Hak spe a question fo hes X com eje elt QA x Primus b fian is AA SAE EZ p een d ue Yo Jorr 2 44 CH Io Set phere hr fie LH Lec a hyat T i iiel E Ansa ne es erh Ee Tes err ail sho i kn 1 o mla EIENSN j Ensete Lt 2 You are also able to select the importance of the email to alert the recipient that the email is of High Priority select the red exclamation mark as shown above SRB IT User Guide Page 19 of 59 Other message options which can be selected include Request a read receipt for this message This means that when the recipient reads your message they get the option to send you a receipt informing you that they have read your email Once you have selected the options you need to click close to return you to your email Message Option2. SRB IT User Guide Page 35 of 59 11 SRB Intranet The intranet is where the archived records are stored All documents archived are PDF files and enable users to search on any part of the document client name case etc You will need to enter the following address into your web browser intranet srb co uk You will then be prompted for a username and password If you do not already have a username and password please see your onsite Intranet Administrator so that one can be generated E Q rne Hore Desk Goro I wm Fae File res 1nkrmet rPxmnlinrsr prosiri hs TPA Fai Shares Eres Nra ra B a1 lo cQcaba ph E wbs or ER Tog MAR od feo GH leE m mE nudes s del anims ncmo id stanarceebrewer solicitars ae De L le pena ak amp hipik 4th bh Ub L tulad Ik Welcome ta Stone Rawe Breuer zn ae Soave race pele lord crip aidie wom cdd rng clerics wa SOD Cue s pxlzadeome lelene Tx ze a ingest fo ume Thea td al Eilir Mbark Minced x 741 H anl li Lm n3 1 ziBe db ann g tha d apel ne og Hex ddp dblri gs ataie arli ns mk Haie E Lt nl osan pe cm cr RT ad mne a tial Fiupib 7 xd rl3 iirc I 7 3 nw IB llla uk D 3 5 Cnr i r zzi x 2d oA rm EE SSB aint EU ELELE ZANE xia bona Halu HEHH E 571 TET d Dea d 8324 4745 nha eed dT aaa ber arte Ler opt gr di ux Lirik SRB IT User Guide Page 36 of 59 12 Conference Room Wireless Connection Connecting a la
3. p up MA ig Change Windows View Available Wireless Networks Uh Firewall sored Status GY View available wireless i hetworks EI wt Disable this network Bridge Connections device EN Repair this connection Li Rename this connection Create Shortcut I TE Rename amp D View status of this connection 42 Change settings af this L 2 The wireless properties will then be displayed Click on the Wireless Networks page tab Highlight SRB in the preferred networks list and select remove 4 Wireless Network Connection 3 Properties EJIEd Wireless Metworks Advanced Use Windows to configure my wireless network settings Available networks To connect to disconnect fram or find out more information about wireless networks in range click the button below View Wireless Networks Prefered networks Automatically connect to available networks in the order listed below SREB Automatic Move up Leam about setting up wireless network configuration SRB IT User Guide Page 39 of 59 13 Using the Canon Microfilm Scanner MS300 amp Capture Perfect 1 0 Before you can start scanning microfilm on the Canon Microfilm Scanner you will firstly need to switch on the Scanner prior to the PC being turned on Once the login screen appears you will need to enter Microfiche in the username NB If the PC is booted up first the Scanner may not connect to the PC properly
4. H eee EY cw a ARS US duk heL H E Treny ad oki Mt HBT S304 Last ja m Lee ki m B Fran VN aa AL Agya em Ex I Iu Art Vend nh eT m y im AR ahs h ae TE Yari od Bv eLan an We iz lelai ei X r ET S ca me are Frat eis ws iMt Toad an td ae EET Within Outlook you will notice the folder list on the left hand side here you will be able to see your Calendar Contacts Inbox Sent Items etc You will also notice the Public Folders containing various folders such as Leaflets which are used by all staff The toolbar at the top of Outlook provides you with options to create new reply to existing or forward a copy of the email onto contacts If you are looking for an email click on the Find button This enables you to search for emails in specific folders etc either by typing in an email address contact name or just a word as the criteria So X oRBeply Reply to All SE Forward Send Receive gt Find SRB IT User Guide Page 15 of 59 To create a new email click on the New button this will then open up a new email as shown below tg Untitled Message Microsoft Word File Edit View Insert Format Tools Table window Help kK eel Ga E SRS Bs ER f o o V AORE 1008 B i aria ali vVvOoae lsend i ER p P sjOptions HTML z EA To EA Cc Subject OVE English U K You will notice the following fields which allow you to
5. Start Scanning button is selected this will scan in the image displayed on the Micro Scanner Start Scanning Feeder Simplex W Pages to Scan i Start Scanning stop Scanning After the document has finished scanning you will be presented with the following options allowing you to either add more images to the document click on the Continue Scanning button or Stop Scanning to complete the document Continue Scanning Feeder Simplex Pages to Scan stop Scanning SRB IT User Guide Page 44 of 59 Scan to Print The scan to print option enables you to print the images scanned while scanning continuously however this option does not allow you to save these images EF CapturePoriecce 1 0 k set Ere gka Leo 1J zalime Tod ej s sal aap zi e e ctn ios lai De ai T ei ubA a vE nasas 4 ton da M a Cas he mde Soc Perce Price ec Resse F Em roc B DB rod Fand Scar Wt Lt i peni n You will firstly have to select the printer you would like the scanned imaged to print out on If the printer you wish to print to doesn t exist please follow the Adding a Printers and Photocopiers steps on page 9 Scan Batch to Print Setting Ea Printer Setting Printer Wsrbserverl HP Laser scanner setting Image Type Black and rhite Dots per Inch 200 Cancel SRB IT User Guide Page 45 of 59
6. To start scanning select the Start Scanning button highlighted below Start Scanning E3 Feeder Simplex separator Settings Iv Pages to Scan i Stop Scanning Once the first image has been scanned and printer you will then have the option to scan and print additional pages or stop scanning Continue Scanning EJ Feeder Simplex Separator Settings iv Pages to Scan i Stop Scanning SRB IT User Guide Page 46 of 59 Scan to Mail Once the Scan to Mail option has been selected you will need to provide a file name Select PDF from the File Type dropdown list and click OK Scan Batch to Mail Setting File Name PO File Type TIFF File tif Compression ICCITT Group 4 Scanner Setting Multi page file Image Type Save Rotated Image Black and hite Dots per Inch 2 Cancel You will then need to select the Start Scanning option Start Scanning Feeder Simplex I Pages to Scan i Stop Scanning SRB IT User Guide Page 47 of 59 Once the first page has finished scanning in you can finish by selecting the Stop Scanning option If you would like to add additional pages insert the required film in the scanner and select the Continue Scanning option Lontinue Scanning Feeder Simplex ki wW Pages to Scan 1 Once the necessary pages have been added select the Stop Scanning
7. button This will automatically open a new email window with the scanned file attached PII ES 5 Microfiche Scan Message HTL Actions Help E ati yi n i yi Mh T File Edit View Insert Format Tools E Send E Normal Arial E This message has not been sent To temp3 srb couk 0000 cer fo Subject Microfiche Scam Attach T Test Doc pdf 260 KE gt bey i I I Ll SRB IT User Guide Page 48 of 59 14 VPN Remote Access What is a VPN connection A VPN Connection is a secure connection which allows you to connect to your office from a desktop or laptop at a remote location Before this connection can be established software will need to be installed on the relevant PC To start your VPN connection double click on the following icon uff npe VPN Connect You will then be presented with the following boxes verifying that firstly the connection is being established and seconaly that the connection has been successful Manual Connection Status Connecting to My Conmechone SAB please wait Manual Connection Status Successfully connected to My Cannectioanz SHB Once you have clicked OK you will that the icon in the bottom of the screen will change as shown below Next double click on the VPN Mapped Drives icon this will add your network drives that you have in the office SRB IT User Guide Page 49 of 59 These should b
8. PIONEER DVD R W DYR 112D Destination drive fo D PIONEER DVD RW DYR 112D CD R RW Caution Same discs cannot be copied They may be copy protected ar contain errors G To check if your disc can be copied please run a trial in simulation mode expand the tab to the left and select Simulation Select this option Ea copy directly From Ehe source to Ehe destination drive Ma Quick copy space Will be used on your hard drive Writing speed Maximum Number of copies 1 Verify data on disc after burning Image File Verbserver 1 userhomed temps Tempimage nrg ii SRB IT User Guide Page 55 of 59 Roxio Creator Basic To open Roxio double click on the icon shown below If you do not have a desktop icon you will find the program via Start All Programs and Roxio Creator Basic 7 Ho Roxio Creator Basic v9 Below is the welcome screen On the left hand side you will notice various options which allow you to create new or copy existing CD s and DVD s a Roxio Creator Basic v Moat Frequent Tasks Special Holiday d d mmn Offer Save 50 ne 1d conca e Data Disc Do Hore e Create OVO ke Create aad share online slideshows in minutes og Eawe Image Transform yaur fevorbe photos and wideos inte engaging gne dadechows Pd regis Slideshow EM Wazh hene vida feck up pour pricelexs moments and seen ae ebb Data Data Mi Copy Dis
9. SRB IT User Guide Page 1 of 59 E Internet Expl A Microsoft Out irj sps e dictati ir PL Microsoft Outlook S sos practice Manager D m eee har XE CapturePerFeck Microsoft Word ry a Notepad ea Sps e transcript SABE Gk Ge 2 Pee r7 Compaq Information Center Microsoft Update New Office Document Open Office Document Set Program Access and Defaults Windows Catalog Windows Update Accessories Administrative Tools Canon Microfilm Scanner CapturePerfect 1 0 ames Microsoft Office Tools Ovez Legal Farms ParetaLagic pdfFactory pdfFactory Pro PROGRESS 9 10 Shared Network Installation SoundMAx Startup Symantec Client Security Microsoft Access Microsoft Excel Microsoft Outlook Microsoft PowerPoint Microsoft Word MSN Explorer Outlook Express Remote Assistance Setup Compaq Software EX L sps e transcripkian Windows Media Player gt Windows Messenger Log OFF Shut Down Bi Start 1 3 Bomgar Support Custom T F F wav 0v 0n i ee ow F F F Programs such as Solfile Oyez Forms and Transcription are normally opened from separate desktop icons these are shown below Additional Programs Installed on the PC s There are many different programs installed on Stone Rowe Brewer s PCs Below are some of the more common ones which will be used on a day to day basis Adobe Reader Adobe Reader enables you to
10. To insert a microfilm onto the machine you will need to slide the glass tray out towards the front of the machine a glass plate then lifts up allowing you to insert the microfilm Once you have aligned the microfilm in the correct position push the glass tray back in You will see the image displayed on the screen from here you will be able to move the glass plate around both vertically and horizontally enabling you to view the image s required SRB IT User Guide Page 40 of 59 scanning images onto the PC for emailing printing and saving To scan the image onto the PC you will need to open Capture Perfect Open the program by double clicking on the desktop icon shown below scan to Page To scan the image onto the page you will need to click on File then choose the Scan to Page option ee raprurerrrinrE LJ Pe oca n gzon BR w xus eS SRB IT User Guide Page 41 of 59 This will then scan the image on the microfilm microfiche screen onto the PC screen for you to review M eu aca ole zl Plu PETTEE af lel l ae x i PT a ee i e SPECTRUM MCRL SERVEIS 1 bi ay tos i F ij tr n mnt nope mi timed imi I ae PEDE le Ps ee iium i 1 Scan to Batch If several images are required you can scan a batch of images using the Scan to Batch option from the File menu Please note that these documents have to be scanned in the correct order You will then be prompted to sav
11. please click on the OK button highlighted lu S Er1TC brdo ZI 3 F ans ub a Ha IH Lice or CEBMP Laze 3zz7 07 ion i XEM a el JPH Ddi Lia CH IE Gifyn slo Ql S MGE ue iz mr GSE sty le Pees dat Wives seat dra ZEE la 4 LHP C koe C02 ze ks ILS SNE Daa In 2 IHE FR bu Lene TL SIO Ho SE FF Lane Jsi seit Mew ZEH Bneeg Ci MSH GEF Lare Jez 1207 hei qse ur be Gean Fae 7TH aya Pk 4 42 aun Cras re a Dt 7H 8 uT man IF s alii OL PRI mot hte tam eT oHa AP Larl PI amp A acT a ee macara m ce sano Aer EINES aa ated a 42435 77 7 rent JAT 2a CH E rr IF Ls 727 Oe qim D II be dare vaalb w Hiei RIS ee bee es a Pcie aa Cr gel Chor HP Dicer Ji Io ML T M ib Chars IP ieee I7 HET T rere he Ea saar LAF HP dat Lia 2502 A E hes eid Le 443 4 7 cre IET o Coe Ee er Pe l nre ed Tiesto hace o ohana cal w Y onz o ea ba 4 3 37 ai from mabe Lt oe Seg w c r ERTIIBIS lisse blue ma 7 amem 7 lH m X Unuzo 1r dc2asbcz MEE ates el ais 4s 10 3I fH ecb Cmm Fc COM Crer wc Ab bode C2 aek MLS TI A ib ar SHA 1r n7 lit niha vet Ban IP Eon n7 m2 HEEL C ree He Tei aa hed EAP KE awa HP Lr SIL m Aaaah Soom wes Gan ko nis p xe IF Lsa Ter oi ee bes FS Tle ot tlre 1857022 ge cli d F4 E ar lule cick H I rari I MISIS 4 aaeh ai 4 45 238 77 Cheb D 04 XT t6 ER ene e PF bse stelle Tiie bI You will then be asked
12. below Click on the drop down list and select pdfFactory Pro then click OK lf you are unable to see pdfFactory Pro listed in your printer please contact TCW p pdfFactory Pro Properties Status Idle Find Printer Type pdfFactory 3 Where FPP3 Print to File Comment Manual duplex age range pinpies SA e i all Mumber oF copies 1 C Current page C Selection C Pages Enter page numbers and or page ranges separated by commas For example 1 5 5 12 M Collate Print what Document zoom Pages per sheet f Print fal pages in range DREAM siad M Scale bo paper size uo Scaling PdfFactory will then open as well as displaying the printed document THe pua ems crac a ber tas xxl d Zira Lead pg w mid I7 27 m sad gd oe ery 110 a D ie De ae omy oth AI SRB IT User Guide Page 33 of 59 Within pdfFactory Pro the following page tabs are displayed at the top of the screen These allow you to edit the document properties 40 complete converting to PDF Page Tabs Preview e Jobs e Stamps e Letterhead Font Doc Info e Other Security Preview Fonts Doc Info Security Links Bookmarks Settings About The Preview tab is the default tab displayed when pdfFactory first loads From here you can scroll through the document page by page You are
13. email will be discarded Microsoft Word Fa A 4 draft of Test email with attachment has automatically been saved Do vou want to keep it Drafts Folder within Outlook To view emails saved in the drafts folder click on Drafts from the folder list Below is a view of the drafts page A EXE roet Dotock Ec zk J Funghi xb iiot F lapasi ges og adr a o T aie o Pp Afari ghia ere ghe Rare Sed idu Tea wh hoa a 19 e OA Drills E k D ati ogra a lip el E d D 335 2794 Ead il gee ee Til cl et M anim uncut Tr KE EE desk dm doce Ep v undc XIae 3 Ated Jerez Yi alls 71 ga nz SRB IT User Guide Page 21 of 59 Outlook Auto Signature There is no need to create an auto signature for outgoing emails Each user has an automatically generated auto signature which is tagged onto your emails when they are sent If you would like to see what your auto signature looks like you can email yourself If any corrections need to be made for example position or title please contact TCW Fj kulu Siqnulure Tal CT EE HTHL Al Ed oka Wan Few o Taos tors vac pela cw ej Fuzecb Serepvioal yfiraaenc oa PDH 4 os gii nu Hep mmus e TE PEU ES C 0 Tu Tu pz cc spend Sar car each wel Fiona raea Mewar Tare Turse 2 3 Se Ee ws xzanhsr Aiidlasas 92 PPL gt 080 35894 57 ax dz Nd pea Tonpa ee waw Shen LE Sb bumps cot bee zolicitors re ahardi rissa a
14. open PDF documents These documents can be found on many websites for example reports manuals etc This is also the format you will receive faxes in once they e been forwarded on from Reception Adobe Reader J SRB IT User Guide Page 2 of 59 ParetoLogic Anti Spyware ParetoLogic Anti Spyware Paretologic protects the PC from Spyware Spyware is unwanted software which is installed onto your PC and takes partial control of over the user s interaction with the computer without consent This software is designed to reduce the risk of your PC becoming infected The software requires the updated definitions to ensure the latest threats are blocked from your PC You will therefore receive the following message when you log into Windows prompting for an update of the definitions this prompt is shown below ParetoLogic Anti Spyware Ea database update is available X Wnuld you like to update your database Please select Yes to this message as it is important that the definitions are regularly updated this only runs for a few seconds oolfile Please see Section 6 Page 23 for more information Solfile Live Sps e dictation Please see Section 8 Page 26 for more information Fl sps e dickakian ops e transcription Please see Section 9 Page 30 for more information a Pas sps e Franscrip tion SRB IT User Guide Page 3 of 59 2 File Access and Management Once logged onto W
15. to set up Select the option that describes the printer you want to use f Local printer attached to this computer 1 X Tosetup a network printer that is not attached to a print server AJ use the Local printer option Back Next gt D Cancel Sa SRB IT User Guide Page 10 of 59 Click on next on the following screen to enable you to search the network Add Printer Wizard Specily a Printer A IF vau don t know the name ar address of the printer you can search for a printer CfA that meets your needs What printer do you want to connect to Find a printer in the directory C Connect to this printer orto browse for a printer select this option and click Next M ame Example sserversprinter C Connect to a printer on the Internet or on a home or office network URL Example http server printers muyprinter printer Back Next gt D Cancel s Click Find Now to start the search for printers on the whole network this will only take a few seconds Find Printers B x File Edit wiew Help n E Entre Directoy m Bees Printers Features Advanced Name P Stop Location FO Clear All Model FO Once the search is complete you will be able to select a printer SRB IT User Guide Page 11 of 59 All of the printers have specified locations along with printer numbers Once you have selected your preferred printer
16. where the file is and right click on the folder or document as shown below You will then need to choose Send To which allows you to select Compressed zipped Folder option Open Mew Print 4 EK Scan Far Viruses Open With k Call Winzip Create PDF Create and E mail PDF Create Combine Overlay PDFs SIPDF Create Properties Send To Compressed zipped Folder Cut Hj Desktop create shortcuti Copy _J Mail Recipient Create Shortcut G My Documents Delete cA pdfFactory Pro Rename X ca pdfFactory Properties dy DVDICD RW Drive D Select Yes if you receive the following message and the zip file will be created Compressed zipped Folder X For Compressed zipped Folders to handle zIP files correctly the application associated with them must be Compressed zipped Folders Currently this i not the case Do vau want to designate Compressed zipped Folders az the application for handling IP files After the file has been zipped up you will notice that there are now two files with the same name As shown in the diagram below the zip file is considerable smaller than the original Word document in this example You can compress multiple files into a zip file by highlighting the individual documents After highlighting the necessary files continue with the process above SRB IT User Guide Page 6 of 59 Unzipping Files If you have received an email from a trusted sender w
17. your documents will fit onto the various media before hand CD R Capacity 700MB CD RW Capacity 700MB DVD R Capacity 4483MB DVD RW 4483MB Dual Layer DVD 8152MB The following instructions direct you through creating a CD DVD Firstly open Nero by double clicking on the following icon or via Start All Programs Nero Essentials Mera Express Essentials SRB IT User Guide Page 51 of 59 New Projects You will be presented with the following screen which enables you to select whether you are creating a CD DVD as shown below Please note that if you are copying creating a disc with a movie on it please use a DVD amp Nero Express Essentials Data CD Create a standard data disc which can be used to save all types of files and complete Folders The disc can be read an all Windows platforms Data DVD Create a data DWD which can be used to save all types of files and complete folders The DYD can be read an all Windows platforms Image Project Copy Once you have selected the media type you will be prompted to add the files you require on the disc Nero Express Essentials Disc Content 4dd data to your disc P d o my Dic A i Fer Name De Modified Origin i Play Total space used LOOME 2DDMB 3DDMB 400MB 5DDME amp DDMB 70 S00ME 0 ME SRB IT User Guide Page 52 of 59 Selecting the Add button opens a browser which lets you select the files or fo
18. 0TM Mol on b srbserveri SRESER B Pause Printing 4 HP Laser Sharing 4 srbserve D Create Shortcut s Delete X HP Office Properties 1 L HF LaserJet 4100 TM Mol on srbserverl A HF Laserjet 4100TH No4 an a SRBSERVERI g p 4 AP LaserJet 4100TN MoS on J srbserverl E L HP Officejet 9130 PCL 5c ik T 4 Ready SRB IT User Guide Page 14 of 59 5 How to Use Microsoft Outlook Microsoft Outlook is used for sending and receiving internal and external emails To open or view new emails you firstly need to open Microsoft Outlook You should have an icon on the desktop as shown below however if you don t please open Outlook via the Start menu and All Programs For those running a later version of Office select Start then view All Programs and within Microsoft Office 2003 folder you will see Microsoft Office Outlook 2003 If you would like to create a desktop shortcut please follow the instructions in section 2 page 5 Microsoft Outlook When you open Outlook you should be presented with the screen shown below If however you are presented with a wizard screen please contact TCW as your Outlook profile will need to be configured 33 Inh E resale Pune vy pM 1 a ryba qe o nsn d ee pkan yfe arana QU ww ERE T0 g ND o Y 7 d Lx T adaki ot m Cede t em x Hn d ces LEE l eo 00 3 d T a era Pukka DLW tapur cal nan IL CTER uibhe
19. 57 of 59 After the data has been copied across you will receive a message notifying you that the project had completed successfully Copy a CD DVD Click on Copy option from the left hand side and then select Copy Disc as shown below Sp Copy Disc Sb C Make a duplicaje t any non papy prolechec ardia Copy Guide Fa Bam Image to Dise Copy Dise esre discs from imas fies saved on your hag drra Bum Ima xi ap Save Image to Hard Drive Bave Image Genie images of discs andi sava them om ynur hard deve These image files oan be used lin create E D new popim al pour discs wieneyer you wish Daa TE Photo Video gs Tools E Insert ihe die you with te cany i ha drive balya ia ATAPI DVDRW DL E J Click th Copy Guten when you are reuey To contrror Creator Radic ag aa maire a temporary expy of yer source desc and fen ask for a bani or rearitabie disc Ghd button t canbnus f i roxio If a CD hasn t been inserted into the drive you will be presented with the following message Roxio Creator Basic 9 EJ a 1 Please insert a disc into the ATAPI DVDR W DL E drive Cancel SRB IT User Guide Page 58 of 59 After the reading process has completed you will be prompted for a new disc to be inserted Roxio Creator Basic v9 File Tools View Help Home Y Audio Copy Copy Guide p Copy Disc Bum Image Save Image A Data Project Running Photo a Progress 0 KB of 900 KB 0 sectors
20. My Pictures e My Music pt Favorites ng My Computer a My Network Places Control Panel Set Program Access and Defaults e Printers and Faxes Q9 Help and Support ro Search 7 Run Log OFF s Shut Down Then select Add a Printer which opens up a wizard File Edit Pra Add a printer So Setup faxing SRB IT User Guide Q Back gt E Address E 44 Printers and Faxes Printer Tasks Favorites Tools 3 y Search Page 9 of 59 Click on the prompts highlighted below Add Printer Wizard Welcome to the Add Printer Wizard This wizard helps you install a printer or make printer connections through a USE part or any other hot pluggable port such as IEEE 1394 infrared and so on you do not need to use this wizard Click Cancel ta close the wizard and then plug the printer s cable into your computer or point Ehe printer toward your computer s infrared port and turn the printer an Windows will automatically install the printer For vau i IF you have a Plug and Play printer that connects To continue click Nest Cancel Most of the printer s onsite are networked you will therefore need to select Network Printer rather than Local Printer a local printer is one that is plugged directly into the computer for example a USB or parallel printer Add Printer Wizard Local or Network Printer The wizard needs to know which type of printer
21. a a pm em UO 0 9 0 amp sea c AREA ESAS Y 3 A en ence Page 31 of 59 10 pdfFactory Pro v3 3 PdfFactory Pro allows you to create PDF documents for example converting from a Word document into a PDF prior to the document being attached to an email This software allows you to compile a single document from multiple documents with the ability to reorder these should that be required You will also be able to adjust document properties security settings before emailing saving the document Once a PDF document has been created it can be viewed using Adobe Acrobat Reader which is available to download www adobe com Below is an example of how to produce a PDF file from a Word document using pdfFactory Pro Firstly open the document you want to create a PDF from Please note that will need to edit any text before creating the file Once you have finished editing the document click on File then select the Print option Ek zc heu crate Faw o Ic pk o Ze oH z L Talik IF A 4 4 su Pile uc a H r zc zz i Fal 3 Bia aig a FI n ah ub Ei One ud c 14 it PF IT uper die i I I Er qpr pr pr Jarpa Error pudpaupaddea CES Tc rre c EEE reo kh x Sa ee r es m marth Mp Pags Wise Test document H ji SRB IT User Guide Page 32 of 59 You will then be presented with the print box as shown
22. also able to zoom in and out or insert or delete pages and jobs This tab allows you to rename rearrange and delete entire jobs All jobs in the current pdfFactory Pro session are listed here The job list shows the current set of jobs along with the number of pages in each If you right click on one of the job s in the job list you are presented with further options allowing you to delete rename or look at further information regarding the selected job Headers footers and watermarks can be added to documents Here you can select from a range of watermarks such as Draft Confidential etc or alternatively you can add your own stationary PdfFactory can save a job as a letterhead on top of which other print jobs are placed This feature allows you to send PDFs on letterhead just as you would with printed documents For more information on creating your own letterhead please see pdfFactory Pro Help The Fonts tab shows the fonts used in the document in your current pdfFactory session This area allows you to set attributes that will be written into the PDF file for easy searching from within Acrobat or in other PDF search tools These attributes are document title author subject and keywords Options relating to Adobe Viewer include Page Layout Side Panels Magnification etc The Security tab allows you to set options for securing PDFs Options include password protection for opening the document and restrictions on what can be
23. c Make n duplicate of any mon cogry nraiecied media e Data Diac Create m daa di fy Homa iy Audia Copy ata Data Gude Copy Disc Data Disc gt pour filas or creada an ioe bo pour hard drina 2 Phate on Video is Tool SRB IT User Guide Page 56 of 59 The next screen allows you to add the specific files or folders you require on the disc Simply click the Add Data button and select your files using the explorer box You will also be able to change the name of the disc by typing in the highlighted field below Once you have added your files please click on the Continue button in red r D hy G Roxio Creator Basic v8 Nene Sire Type Faith Modified in Test doc doce OFS MerosoR Cen 23007009 Test doc par A3 BB AS5hbe l Cea 23000008 ATAPI DVDRW DL E nene es FORO If you insert a rewritable CD RW DVD RW which has been written to before you will be prompted to erase the disc before you are able to copy the files onto it While the project is running you will be able to see the copying status etc as shown below G x 5 W hu 5 Rothe Creator Basic v9 dh Hama 9 Auda 3 Copy Data Guide Copy Mhart t Data Dise A EIR Project Running s Video i Too Progress 900 KB of S00 KB 454 sectors of 450 sectors OO T H Options Burning disc please wel D ck ma bullen tn LI Estimated Tin Rendinimc 1 51 canc wr project SRB IT User Guide Page
24. done with the PDF once open The following security is required at SRB Firstly check the Use PDF Security Leave the Security settings as High Check the following options to prevent modifications to the document Copy text and graphics from document change document add change comments and form fields in document However you do want to allow a user to print the document SRB IT User Guide Page 34 of 59 Links This options allow you to make links within text visible and clickable Normally links are displayed as blue text without an underline for example www srb co uk or temp3 srb co uk Bookmarks The Bookmarks tab is used for creating bookmarks in the PDF file Bookmarks are links to different parts of the PDF and are accessed in a separate window pane in the Acrobat reader to make navigation of documents easier When a bookmark is clicked Acrobat jumps to the page referred to by the bookmark Settings This tab contains Autosave options At the bottom of the screen are the options after you have finished ordering and naming the document View POF Save Send Help Close eb Frint The View PDF option will open the document up in Acrobat Reader allowing you to view the PDF as you have created it within pdfFactory Pro The Save option will prompt for a location to save the PDF document oend will open an email and attach the PDF document Close will close the document without saving
25. e as follows HA Userhome User Documents J Dictation P Public o Solfile U Twickclient V Richclient Z Oyez32 Once this script has completed you will be able to carry out dictations and access documents from the server If you need to work within Solfile double click on the SRB Remote Office Icon X SRE Office Remote You will then be prompted for a username and password these are the same as your office Once entered click on Ok and this will log you in as if you were in the office From here you can open Outlook Solfile etc Once you have finished working in the remote office application please select Start and then select Log Off Once the session has logged out you will be returned back to your own desktop To disconnect the VPN double click on the Disconnect VPN icon shown below YPN Disconnect SRB IT User Guide Page 50 of 59 15 Nero Express Essentials Nero is one of the many programs used to create new CD DVD projects and copy CD s DVD s If you do not have Nero installed on your computer you may have an alternative program installed such as Roxio Creator Basic if so please see page 56 Firstly you need to decide what data will be copied onto the media If you are copying a video for evidence which needs to be played on a DVD Player then you will need to use a DVD The capacity of the discs vary so please see the table below to ensure
26. e the document select the location you wish the file to be saved in and select whether you would like it as a PDF Personal Document Format or one of the following image files JPG JPEG TIF TIFF or BMP Bitmap file It is recommended that you save the file as a PDF o R Gcan Batch to File Setting Ea Save itr E My Documents t E Ez hs 7 5 Terry scan ELI File name Save we Save as type PDF File pdf Cancel y Compression CCITT Group 4 scanner setting Iv Multi page file Image Type Save Rotated Image Black and white Dots per Inch 400 SRB IT User Guide Page 42 of 59 Once you have chosen the location to save the document this will show the image on screen Es re eertert a re na FPP kn Pup gn TARERE la el a ees ee a ipee LA ee en ee ELIT sonic Od y uU gt UELUFRUNM MBCRUFTLM eevee MILL Ls jl ria E TT 5s i e pires We pm Tal nee u Tm a rte T pee PD eared va rede i dme ihe F jeri p pp a Lidhni yL j seor hmn kibT1E m rb AR BR FR FITTEZ i l You should then be prompted for the quality of the image dpi dots per inch Once you are happy with the quality click on OK Scan Batch to Print Setting Ea Printer Setting Printer Wsrbserverl HP Laser Scanner Setting Image Type Black and hite Dots per Inch 200 Cancel SRB IT User Guide Page 43 of 59 If the
27. ee eee Stone Rowe Brewer IT User Guide Contents Page Logging into Windows XP and Accessing Programs File Access and Management How to Zip or Unzip a file within Windows Adding Printers and Photocopiers How to Use Microsoft Outlook 2003 How to Login to Solfile Oyez Forms Dictation Device and Software Transcription Software Creating PDF documents with pdfFactory Pro v3 3 SRB Intranet Connecting to Conference Room Wireless Using the Canon Microfiche amp Capture Perfect 1 0 VPN Remote Access Nero Express Essentials CD DVD Copying Software Roxio Creator Basic CD DVD Copying Software SRB IT User Guide Page Page Page Page 9 Page 15 Page 23 Page 25 Page 26 Page 29 Page 32 Page 36 Page 37 Page 40 Page 49 Page 51 Page 56 or support Contact Numbers Stone Rowe Brewer Onsite Administrators Microfiche Alastair Crowley oolfile sarah McCarthy SRB Intranet Alastair Crowley Adem Telephone number 020 8676 8092 Assanka Limited Telephone number 0870 085 2038 Facsimile number 0871 433 0919 LexisNexis Visualfiles oupport website remote visualfiles com Telephone number 01132 262020 oolicitors Own Software Limited email address Support soslegal co uk Support website remote onlinesos co uk Support telephone number 01225 787700 TCW Communication Limited email address support tcwconnect com Support website support tcwconnect com Telephone number 01932 252520 Facsimile
28. ent Suite Version 4 0 DMS Dictation Quick Start Guide SRB IT User Guide Page 27 of 59 Speech Processing Solution Digita Management Sulte version 4 0 DMS Dictation Quick mode dictation Fe Viua Teale of GeO ae l LLTZECLZLI 2 at a DOE ee zj men Er OH p NI NE Fr NEZ i EE n WW oium o SRB IT User Guide Page 28 of 59 9 Transcription Software The transcription device is used by assistants or secretaries To open the Transcription program double click on the icon shown below This should be located on your desktop SRB IT User Guide Page 29 of 59 The Software DMS Transcription opeech Processing Solution DMS Transcription Quick Start Guide E a T een ee Sps i E i aq T Oe T ale na ii mer a ms ene amm abit a Oe Heb pism nie ieee wok Tore Ch oe 4 d d Liz LL Lea i F Ls J CEA Andy 1 Daci ME NEED 3 fa M MAF 1336 v Donare C nw can be up and running with the minimum of effort SRB IT User Guide Page 30 of 59 Speech Processing Solution Digital Management Suite veraion 4 0 DMS Iranscription Quick mode transcription SRB IT User Guide m Pinay abris m ok Typa al ek ups m Stan ll ie p PM L Li j uz L al TELE n d i I Pr B e i B i Hr W z a J SP
29. erties Find Send Options Cancel Help Once you have selected the recipient s click on the To CC and or BCC button and click on the OK button You will then be returned to the email window where you can type ina subject for the email and enter the message in the message body Finally click on the Send button SRB IT User Guide Page 17 of 59 Adding Attachments When you are emailing someone you may need to attach a document This can be done by following the process below To select an attachment click on the paperclip as shown below Gg Lexi eral with attachment Merag Mic oort ord r Far sre draxb Fomo Tw Cobb Ids Hzr qe udaku iu ip 0X G co Mimi ee a Y g EF FE p o4 us CaM L epee m Got azJKEEErI zz AICPPREIL COP PH x UB s r Sa el Lask es ri h tanen B lest amall da sdacFec E a J z Ea EVkl Lc Le F You will have a window from which to select documents photos and other files from The default location is My Documents however you can navigate to different locations using the Look in drop down list Insert File Ei Tools Look in E My Documents K ca e X C ic My Data Sources t Doc EE My eBooks este CONTACTS 1 My Music Mv Pictures CO My Videos PDF files Probate Schedule WINDOWS 8 esi Enquiries WI Cherry 19 4 2006 es Estate Accounts Templatei Wl form 49 E Outlook
30. etwork Related Tasks To connect to this network dick Connect You might need to enter additional i information d Learn about wireless networking piri Change the order of preferred networks Ce Change advanced settings 4 You will then be prompted for a Network Key this all in lower case and is as follows 2B51E378536C93C78BD9F0079 5 You will then be connected as shown below 4 Wireless Network Connection 3 Network Tasks we Refresh network list za Set up a wireless network for a hame or small office a i Security enabled wireless netw Related Tasks You are currently connected to this network To disconnect from this network dick Disconnect aD Learn about wireless networking de Change the order of preferred networks e Change advanced settings SRB IT User Guide Page 38 of 59 After the client has finished using the network please disconnect the wireless network as shown below 1 Right click on Wireless Network Connection the click Properties Network Connections File Edit View Favorites Tools Back Ba pa Search li Folders Fes i Folder Sync Address e Network Connections Advanced Help Al LAN or High Speed Internet A SS Network Tasks Local Area Connection Connection 3 e Network cable unplugged Fire ae n Broadcom Netxtreme Gigabit E BV ireless Network oa a 1 m L fe NEM s Create a new connection Disable
31. ge 4 of 59 Creating Desktop Shortcuts A shortcut can be created on the desktop to allow easy access to programs folders or files frequently used To create a shortcut to a specific folder for example within My Documents right click on the folder move the mouse cursor to the Send To option and then select Desktop create shortcut as shown below Open Explore Search Scan For Viruses Send To 2 Compressed zipped Folder Cut KS Desktop create shortcut Copy _J Mail Recipient Create Shortcut El My Documents Delete cA pdfFactory Pro Rename ca pdfFactory Properties H 344 Floppy A You will now have a shortcut icon on the desktop which will open directly into the folder without having to navigate to the it manually Below is the desktop shortcut created which can be renamed if you wish Shortcut En Legal Forms To rename this folder right click on the shortcut and select Rename Open Explore Search Scan Far Viruses Send Ta Cur Copy Create Shortcut Delete Properties SRB IT User Guide Page 5 of 59 3 How to Zip or Unzip a file within Windows Zipping Files Windows XP has a built in program for compressing zipping up files If you have a large file which needs emailing to a customer it is advisable that you zip the file up to compress it first To zip up a file please follow the following process Navigate to the location
32. if you would like to make this your default printer If you select yes all future documents will be sent to this printer unless otherwise selected within the program SRB IT User Guide Add Printer Wizard Default Printer Tour computer will always send documents to the default printer unless you specify otherwise Do you want to use this printer as the default printer Page 12 of 59 Now click on Finish to complete this process Add Printer Wizard Completing the Add Printer Q Wizard Tou have successtully completed the Add Printer Wizard Y ou specified the following printer settings M ame HP Laserlet 4100TMH Hoz on srbserverl Default No Location Stone House 1st Floor Comment To close this wizard click Finish How to change your Default Printer If you have moved location you may need to change your default printer To do this follow the steps below Click on Start then select Printers and Faxes NE Adobe Reader 9 V Defaults Printers and Faxes Help and Support Help pp p Search All Programs CJ Run This will open up the list of printers which you currently have installed on your profile SRB IT User Guide Page 13 of 59 If the printer isn t listed please follow the Add New Printer procedure above otherwise right click on the printer you wish to make your default and left click on Set as Default Printer as shown below T ig HF LaserJet 410
33. ill be extracted to the location you S choose Select a folder to extract Files to Files Will be extracted to this directory Temp Folder est Dac Browse Password Extracting 3 ge z Back Nec D Cancel After the files have been extracted you can be directed to the location of the files If you would like to see these files make sure the Show extracted files box is checked otherwise uncheck it and click Finish Extraction Wizard Extraction Complete Files have been successtully extracted fram the IP archive Files have been successfully extracted to the following directory Temp Folder Test Doc To see your extracted files check the box below Press finish to continue Cancel SRB IT User Guide Page 8 of 59 4 Adding Printers and Photocopiers There are many printers onsite however most of these will rarely or never be used by all Staff It is recommended that you only have the printers setup that you require If you are missing any printers please use the following instructions to add them onto your list If you require assistance please contact TCW To add a printer click onto the Start button and then select Printers and Faxes E Internet Explorer H Microsoft Outlook sps e dictation E CapturePerfect 1 0 Ea sps e transcription All Programs k a My Documents ma 1 2 My Recent Documents eae
34. indows you will be connected to various network drives To view these drives you will need to open My Computer Once opened the following network drives will be displayed If you are unable to see the following drives please contact TCW My Computer EET File Edit View Favorites Tools Help ae 3 Bat gt a J Search Key Folders HB Address 4 My Computer fo Hard Disk Drives System Tasks A J View system information oT Ts cag Local Disk C T5 Add or remove programs G Change a setting Devices with Removable Storage Other Places A fa EN s lal ss Floppy fs x IL CD Drive De d My Network Places E Mv Documents Gg Control Panel Network Drives ES Temp3 on et P srbserver L userhomed H 2 3T c public an srhserverl P E a sos on srbserver1 5 c bwickclient an srbserver1 Ls ayez32 an srbserverl 2 Ll Details dictation on srbserver1 3 My Computer System Folder richclient on srbserver1 vs Saving Documents Any documents saved within your My Documents folder will be saved on the server and included in the company s daily backup Please be aware that any documents stored locally on the PC will not be included in the daily backed up Desktop icons are also backed up as these are included within your individual user profile Please do not store large documents and files on the desktop as this may slow down your PC considerably SRB IT User Guide Pa
35. ith a zip file attached right click on the file and save the file to a location To unzip extract the file s right click on the zip folder and select Extract All this will open a wizard allowing you to extract the files Temp Folder File Edit View Favorites Tools Back 4 Search i Falders HBE Address C Temp Folder File and Folder Tasks E E Open mij Rename this File Search ay Move this File Explore Copy this file 9 Publish this File to the Web J E mail this File Scan For Viruses Open With 3X Delete this file Send To k Cub Other Places A Copy see Local Disk C E My Documents Create Shortcut Delete 4 My Computer Rename wd My Network Places HARRIES ki Details The Wizard will assist you with the extraction process To extract the files contained within the zip attachment follow the process below Extraction Wizard Welcome to the Compressed zipped Folders Extraction Wizard The extraction wizard helps you copy files from inside a ZIF archive To continue click Next Cancel SRB IT User Guide Page 7 of 59 After clicking next you will be asked where you would like the files extracting to You can use the Browse button to select an alternative location if you wish After selecting the location click on Next and this will extract the files Extraction Wizard EJ Select a Destination Files inside the ZIF archive w
36. lders you wish to copy onto the CD DVD Navigate to the location where the files are and highlight the document s photo s video s as required ha Add files and folders File Browser Desktop Search Web Search Saved Searches Location B My Documents al pm F Monue E PA JUSEFUL CONTACTS 1 Shortcuts My Data Sources Lj My eBooks 3j p pz My Music My Pictures Desktop My Documents My Videos LjPDF files 48 Probate Schedule eT u WIMDO WS My Computer My Network il Enquiries Places i Cherry 19 4 2006 d Estate Accounts Template Ye Wi Form 49 E Outlook Favorites A pm732 fl Stone Rowe Brewer labels b Preview SS Files of type laFles Close You will notice these have been added onto the list as shown below If you wish to add additional files simply click on the Add button again The files you have already selected will remain SRB IT User Guide Page 53 of 59 At this time the files haven t been copied onto the CD DVD they are in a list ready to process To name the disc click on the text that says My Disc type in a new name and click out of that field After you have added all of the files for this disc click on the Next button to continue f Mero Express Essentials Disc Content Add data to your disc Mame Size Type Modified Origin D Add Stone Rowe Bre 32 KB Microso 4 3 2006 Masrbserverliuserho
37. mesr n USEFUL CONTAC a8 KB Microso 4 6 2006 WsrbserverliuserhomeAr e Total space used Se E T RI STU LOOMB 200MB 300MB 400MB 500MB 600MB 70 S00ME OMB Back Next If the disc hasn t yet been named do so here and once finished click Burn to copy the selected files onto the disc f Mero Express Essentials Click Burn to stark the recording process Current recorder h D PIONEER DVD RW DYR 112D CD R RW ption Disc name Test CD Mumber of copies Verify data on disc after burning Iv Allow Files to be added later multisessian disc i NZ x Back a SRB IT User Guide Page 54 of 59 Copy CD DVD To copy an existing disc choose the copy option and then select whether it is a CD DVD you Will be copying The new media will need to be the same as the one you are copying from i e CD to CD or DVD to DVD Nero Express Essentials Copy Entre CD Create a copy of an entire disc Copy Entire DVD Create a copy of an entire DWO Disc Image or 5aved Project Record a disc from disc image previously burned onto the hard drive Image Project Copy Simply insert the CD DVD and click on the Copy button this will only be available once you have a CD DVD in the drive amp Mero Express Essentials Select source and destination Please select source and destination drives and insert source disc Source drive D
38. nla 75 drain which nere 25 prakar a 0fcorial a infamvier sidera for usc aie Ey che odana sp ov erry arrra ahrs I yc ars nol ike reread rez get 3a sware rat ary diszloasure code 13 de nbuEca of use x Fe zonla s yihge rxrrat a3 12 emel y ack led rarr sows Dryer ds rgabrree w b 3 rian 25gulal er atime Tha Selicepers Code e ances cca he oc od Fez mU Lu Baal m al Pont oH a crore ist af pa7recz is 253 sabe at the aam ctia SRB IT User Guide Page 22 of 59 6 Soltile oolfile is the database designed to store all client records Case information along with letters and bills are all logged against the client s record 9 505 pr actice manager amp solfile Practice Manager m 505 Practice Manager Live Solfile Solfile Live Logging in to Solfile Prior to opening Solfile you must ensure Microsoft Outlook has been opened first as Solfile needs to connect with Outlook for emailing purposes An icon for Solfile should be visible on your desktop This can be opened by double clicking on the icon If no icon exists for this please contact TCW to have an icon added SolCase v7 salicitec Legal software x Password Cancel Help LEGAL OFFICE SOLUTIONS Case Management Licensed to Stone Rore Breve WO 0 ts 04 buld 1512 You will have been provided with both a username and password which allows you to login lf you are unsure what these are please contact your Solfile administrato
39. number 01932 260930 SRB IT User Guide 1 Logging into Windows and Accessing Programs Firstly switch the computer on and wait for the PC to boot up Once Windows has finished booting up you will be presented with the following screen Welcome to Windows Windows d 2 i Copyright 1985 2001 Professional Mscroesatt i Conporation GS Press Ctrl Alt Delete to begin Requiring this key combination at startup helps keep your computer secure For more information click Help Hold down both the Control and Alt keys on the keyboard and press the Delete key You are then asked for your username and password All usernames are in the following format e g John Smith Log On to Windows Copyright amp 1985 2001 Professional Microsoft Corporation User name Password Log on ko SRB zK k Log on using dial up connection Once the PC has logged into Windows you will be able to see the desktop This contains shortcuts to programs installed on the PC the Start bar etc To access programs for example Microsoft Outlook Word Excel click on the Start button in the bottom left hand corner of the screen then click All Programs If you are unable to see these listed immediately under All Programs you may have to browse an additional sub folder called Microsoft Office 2003 Other programs listed here include Dictation and or Transcription software Oyez Forms etc
40. of 450 sectors ue Video Ez Tools Eg Options Click the button ta cancel the praject Reading disc please wait roxio After the disc copy has completed you will receive a message notifying you that the project had completed successfully SRB IT User Guide Page 59 of 59
41. ptop to SRB s Wireless Network will provide access to the internet or access to SRB s network through a VPN connection only To connect to the wireless network on a Windows XP PC follow these instructions 1 Click on Start gt Connect To Show all connections E My Pictures a My Network Places P Control Panel f Set Program Access and Defaults i Wireless Network Connection 3 EE E Printers and Faxes Show all connections E Connect To ar Help and Support Search Run P Log Off o Shut Down 2 Double click on the Wireless Network Connection as highlighted below Network Connections File Edit View Favorites Tools Advanced Help Q Back Bi po Search is Folders Hab A Folder Sync Address e Network Connections ler i Al LAN or High Speed Internet Network Tasks gt Local Area Connection Wireless Network Connection 3 Network cable unplugged Fire E D Broadcom NetXtreme Gigabit E T T ip Create a new connection ot connected Firewalled F yXEL G 120 IEEE 802 119 Wi Change Windows Firewall settings iw View available wireless networks SRB IT User Guide Page 37 of 59 3 Select the wireless network named SRB and click on Connect Network Tasks E Refresh network list lt 4 Setup a wireless network for a home or small office mr W3 Security enabled wireless n
42. r SRB IT User Guide Page 23 of 59 Once logged in you will be able to work within client cases When generating letters for clients they will be opened in Microsoft Word Once you are in Word you may notice that there is a toolbar which displays the following 5 icons These set of icons are used for printing letters and bills v o amp e Letterhead Plain Bill Letterhead and Plain Continuation 7409424 The following icons allow users to print on the following types of paper If you have any further queries regarding Solfile please contact your onsite administrator SRB IT User Guide Page 24 of 59 7 Oyez Forms Here your legal forms can be opened Simply double click on the icon shown below to open the program Forms can be opened via the File menu The Oyez Forms icon is as follows f OyezFoarms SRB IT User Guide Page 25 of 59 8 Dictation Device and Software The Speech Mike device is used by fee earners to dictate cases letters in preparation for secretaries to transcribe type at a later date To open the dictation program double click on the icon shown below This should be located on your desktop Plan Record _ stop EOL Insert End of 3 letter Overmwite Fat Fast Rewnd Forward Track ball Left mouse Right mouse button button Loudspeaker SRB IT User Guide Page 26 of 59 The Software DMS Dictation speech Processing Solution Uigital Managem
43. s Message settings Security Importance EIE NN ve Change security settings Far this message Sensitivity Normal Y Security Settings Voting and Tracking options VE Use voting buttons Request a delivery receipt For this message Request a read receipt For this message Delivery options a Have replies sent to Select Names v Save sent message to Sent Items Browse Do not deliver before None Expires after Nome l Attachment Format Default m Encoding Auto Select bd Contacts FC Categories Fe Close Viewing Sent Items To view emails sent click on the Sent Items folder from the folder list Below is a view of the sent items page HE Seul Chew Hurd l Taluk Fk EX sa Caso ane oke H eeu 22 Dt xD fpes YebBipetapaRORxd ardt Ce wo Tac dalla JH LONE ITE REL rare mE F 5 Ex 2 1s LOTES MAREM j a ns aapka ass n d or qu ner ere TTE TES i aia aie OLEE TE gi cazrizr x Ag peta Ic 1 In d le Sl otw Ha Hi Heri Vas Tasha a 4d Fub SRB IT User Guide Page 20 of 59 Closing your email If you close an email rather than sending it the following message will appear allowing you to save a copy of the email in the Drafts folder ready to send at a later time If you select Yes to keep the saved copy this will be found within the Drafts folder shown below however if you choose No the
44. send emails to contacts The To field is for the main contact anyone else that requires the email for example information only can be CC d carbon copy or BCC d blind carbon copy into the email Tr D E Cc f GE Bec Subject To view contacts in the Outlook Address Book or Global Address List for example click on the To CC or BCC button as highlighted This will then allow you to add contacts to the message being sent To view the different list available click on the drop down list on the right hand side SRB IT User Guide Page 16 of 59 The Global Address List will display all of the employee s details i e email addresses and contact information etc Select Names Show Mames From the Global Address List Outlook Address Book Type Name ar Select From List Contacts All Address Lists Mame 2 0 0 00 All Contacts fF Accounts All Groups i Admin All Users Administrator Public Folders Alastair Crowley f All Secretaries All Staff Ann Hallean 3 Anna Blair iid a ems oll od 4 a Hew Properties Find Send Options Cancel Help The Contacts list under Outlook Address Book will list all contacts you have saved under your mailbox The contacts will be listed as follows Select Names Show Names From the Contacts Type Marne or Select From List Message Recipients EM i AS 0 1 Mew Prop
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