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Scan Station 500 User Guide - MCO

1. a FE Gee B Scan As Defaults Color Grayscale Black and White EI Best iThresholding v av DEE Ta Bir For a more information about the icons and functionality of the Settings screen see the next section A 61627 November 2008 Description of Scan Following is detailed information about the Scan settings settings l Usethe Rightand Left arrows to scroll through the list of scan settings Settings Shortcuts option Settings Shortcuts six Settings Shortcuts are provided at installation These can be used to quickly select a group of commonly used settings to make scanning faster and easier For example if you Ca frequently scan black and white documents to create text searchable PDF files select the Black and White Document OCR Quality Settings Shortcut This changes all the scan settings with a single touch Ihe changes will be reflected in the status bar at the bottom of the screen oo E 7 SOB MMB EU gt Setting Shortcuts O Defaults S lt changed gt Black and White Document Black and White Document OCR Quality Color Document 28 ll 3 ha Sl 2 10 A 61627 November 2008 File Name Settings option File Name Settings allows you to name a folder name where scanned documents will be placed when scanning to a network folder FTP location or USB flash drive destination You can also define the file name prefix t
2. 3 Click Open 4 When the configuration file settings are displayed add remove or rename destination groups and items as desired See the next section Setting up destination groups for more information and procedures 5 If desired select Settings and change one or more scan settings The current scan settings appear at the bottom of the window Refer to Settings screen in Chapter 2 for more information 6 Select File gt Save The Save Configuration To dialog box will be displayed Save Configuration To x fv Flash Drive e Local backup Folder CA Documents and Settings 131 67G6yDesktops Browse TA 7 Select the location s you want to save the updated configuration file to If necessary use the Browse button to help you locate the folder 8 Click Save The message The configuration has been saved to all selected locations will be displayed 9 Click OK EEE A 61627 November 2008 3 7 Setting up destination groups Adding an email group and addresses This section provides procedures for setting up your destination groups i e email flash drive folder FTP network folder fax lf you want to add an address to an email group that already exists skip to step 2 1 In the Configuration Organizer window access the Destination screen and select Edit gt Add Group gt E Mail An Email icon is added to the toolbar on the Configuration Organizer window AGE c
3. A 61627 8F8038A Scan Station 500 amp Scan Station 520EX User s Guide User s Guide on Installation CD Guides de l utilisateur sur le CD d installation Benutzerhandbicher auf der Installations CD Guida dell utente sul CD di installazione Gu as de usuario incluidas en el CD de instalaci n Guias do usu rio no CD de instalac o Gebruikershandleidingen op installatie cd Kurulum CD sindeki Kullan m K lavuzlar U ivatelsk p ru ka na instalaenim disku CD 1E H HE A E R t a SAS AES HRA H 4UAAL VEUCOI ENG HA FE SKI CDI AS ASA Cuil gala da grad a yall de pri Y PyKOBOACTBO nNONb3OBaTeENA Ha YCTAHOBOYHOM KOMITakT AMCKE Safety e Place the Kodak Scan Station 500 on a level work surface capable of supporting 13 6 kgs 30 lbs e When placing the Scan Station make sure that the electrical power outlet is located within 1 52 metres 5 feet of the Scan Station and is easily accessible e Leave sufficient space around the power outlet so it can be easily unplugged in case of an emergency e Plug the power cord securely into the outlet Failure to do so may cause electric shock or fire e Only use the power cord that is supplied with the scanner Using any other power cord may cause electrical shock and or damage to the product e Do not install the scanner in locations that are subject to dust humidity or steam This may cause a fire or electrical shock e Do not block ventilation ports This may cause the scanner
4. Cancel 6 Click Done The keyboard will be displayed allowing you to name your task 7 Enter the task name and click Done Eadal can Sabian T arligar shian ui Sue task for the Billing Department A 61627 November 2008 3 25 Renaming tasks Deleting tasks Editing tasks By default when you add atask the group is named Task To change the name of the task 1 Access the Destination screen and select the task that you want to rename 2 Select Edit gt Rename Item The keyboard will be displayed allowing you to rename your task 3 Click Done When you delete a task group all items within the task group will be deleted Remember you can only have one task group but many items within a task group 1 Access the Destination mode and select the task you want to delete 2 Select Edit gt Delete Group The following message will be displayed Kodak Scan Station Configuration Organizer gt This will remove all the configuration information for group Task Are you sure you want to delete the group 3 Click Yes to delete the task You can make changes to any task by selecting the task item you want to change 1 Click on the task item you want to change s Kodak Scan Station Configuration Organizer i z l5 x File Edit Layout User Help Basa Bt Y tb amp Task Sue s task for Billing department KAA Task Weekly invoices ow sng PR OASE ri 2 Revi
5. Fax Mumber Enter a Fas Number ex 5554444 I Add to list alphabetically 3 Enter the description and fax number and click OK NOTES e If you do not want the fax number placed in alphabetical order uncheck Add to list alphabetically e Use pauses between fax numbers if you are sending a fax outside from a business phone network For example if you need to dial 8 to get an outside line and wait for a dial tone to dial the rest of the number the comma will provide a 3 second wait time before dialing the number e You can also rename items and delete items from a group by using the Edit gt Rename Item and Edit gt Delete Item menu selections 3 18 A 61627 November 2008 The fax number will be added to the selected fax group and the number will be listed on the Configuration Organizer window File Edit Layout User Help Na Ea bY me e Fi Sue s Fax a 234 456 7865 v Settings EN iz ha rare Es 4 Repeat steps 2 and 3 for each fax number you want to add to a fax group pl A 61627 November 2008 3 19 Renaming a fax group By default when you add afax group the group is named Fax 1 Access the Destination screen and select the fax group you want to rename 2 Select Edit gt Rename Group The Rename Group dialog box will be displayed D x Description 3 Make the desired change in the Description field and click OK The new group name will be displayed on the main
6. This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense European Union WARNING This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures Japan This is a Class A product based on the standard of the Voluntary Control Council for interference by information Technology Equipment VCCI If this is used in a domestic environment radio disturbance may arise When such trouble occurs the user may be required to take corrective actions sed RUBS SS RES EEA eS BOC gt SR AMBRE RECI DET FER BELA Ag eh BET COBAIA BAKJ RENDLENHVET Taiwan WARNING This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures SAGAS SE FENG Em gt TE EAR EA ARCS RAAT P
7. and select Edit gt Add Item The Add Ftp Folder dialog box will be displayed Add Ftp Folder Description ox Billing Repository Cancel Folder are acme com nvolces Prosa Enter server name and directory path ex Nservernamelsharedtolder El Username George Password So Port 21 Passive MW Add to list alphabeticallv 3 Make an entry in the Description Folder Username and Password fields The Folder field should contain a complete path to the FTP site including the subfolder into which scanned documents will be placed For example ftp acme com documents would connect to the FTP site fto acme com and place the scanned documents in the folder documents NOTE Any additional folders defined in the File Naming Settings screen will also be used when creating the scanned documents 4 If the FTP site communicates on a port other than Port 21 change the value using the up and down arrows 3 16 A 61627 November 2008 5 You may optionally select Passive if reguired by the FIP server Passive is most commonly used if the FTP site is outside the firewall NOTES e If you do not want the FTP site placed in alphabetical order uncheck Add to list alphabetically e You can also rename items and delete items from a group by using the Edit gt Rename Item and Edit gt Delete Item menu selections 6 If your company requires the use of proxy servers click the Proxy button a
8. drive group EEE A 61627 November 2008 3 13 Adding a network folder If you want to add an item to a network folder that already exists skip to step 2 1 In the Configuration Organizer window access the Destination screen and select Edit gt Add Group Network Folder A Network folder icon is added to the toolbar on the Configuration Organizer window Kodak Scan Station Configuration Organizer File Edit Layout User Help b S BeaSs 53 EY tn Select the Network group you want to add a folder to and select Edit gt Add Item The Add dialog box will be displayed Add Network Folder xx Descriptions DK My Personal Folder Cancel Folder Mdept 020 server t 23456 Enter complete directory path er Vaervernamesharedfolder Network M Add to list alphabetically Enter the name and fully qualified folder path in the Description and Folder fields and click OK NOTES e If you do not want the network folder placed in alphabetical order uncheck Add to list alphabetically e You can also rename items and delete items from a group by using the Edit gt Rename Item and Edit gt Delete Item menu selections The folder is added to the selected Network group Kodak Scan Station Configuration Organizer lolx File Edit Layout User Help Banana AA Network My Personal Folder Ndept 020 server 123456 Settings FO ER ai B i 4 Repeat steps 2 and 3 for each
9. e TIFF Single Pages creates multiple files one for each side of a scanned page You can select either Uncompressed JPEG or Group 4 compression NOTES e Color Grayscale TIFF documents can only be Uncompressed or JPEG compressed Black and white documents can either be Uncompressed JPEG compressed or Group 4 compression All faxed documents will be delivered as black and white Group 4 compressed TIFF images A 61627 November 2008 2 15 Input Document Is option Input Document Is the Scan Station scans both sides of a document in one pass Depending on the type of documents you are scanning select One Sided Face Down or Two Sided If you are scanning one sided documents be sure to place the document with the 2 side you want to scan facing the input tray WEAS Input Document Is Defaults Two Sided One Sided Face Down md Exit 0 a E Aa 000 1 Z i Resolution option Resolution dots per inch allows you to select the scanning resolution This setting has no effect on PDF files Choices are 75 100 150 200 240 300 400 and 600 Higher resolutions produce better quality images but larger file sizes Ma gt V 6 6 BEGtj a gt Resolution Defaults 75 Pa 100 150 200 Oo sel sje He 4 HE Oe a 2 1 2 16 A 61627 November 2008 Document Type option Document Type allows you to select the type
10. network folder you want to add 3 14 A 61627 November 2008 Renaming a network group By default when you add a network group the group is named Network 1 Access the Destination screen and select the network group that you want to rename 2 Select Edit gt Rename Group The Rename Group dialog box will be displayed lo x Description DE Department Network MES Cancel p 2 3 Make the desired change in the Description field and click OK The change will be displayed on the main Configuration Organizer window Deleting a network group When you delete a network group all folders within that group will also be deleted 1 Access the Destination screen and select the network group you want to delete 2 Select Edit gt Delete Group The following message will be displayed Kodak Scan Station Configuration Organizer x op 2 This will remove all the configuration information For group Network re vou sure you Want to delete the group 3 Click Yes to delete the network group A 61627 November 2008 3 15 Adding an FTP group To add an FIP group to your configuration 1 In the Configuration Organizer window access the Destination screen and select Edit gt Add Group gt FTP An FTP icon is added to the toolbar on the Configuration Organizer window 8 Kodak Scan Station Configuration Organizer File Edit Layout User Help B a Y Eo Ur 2 Select the FTP group you want to add to
11. to 255 The default is 90 A low threshold value produces a lighter image and can be used to subdue backgrounds and subtle unneeded information A high threshold value produces a darker image and can be used to help pick up faint images 1 When you select Contrast or Threshold the Contrast or Threshold screen will be displayed tation Configurat ion Organizer Contrast 100 at 57 gt 1 x Cancel 2 Use the Up and Down arrows to adjust the value then click the button to the left of the number to save the new value A 61627 November 2008 Copies for Printing option Copies for Printing allows you to select the number of copies 1 99 to print GHB EGE gt Copies for Printing Defaults 99 PN 2 oe EZ A ha a e Use the Up and Down arrows to adjust the number of copies then click the button to the left of the number to save the new value Advanced option Advanced provides the following options o ag Advanced For Task Task Blank Image Detection A Off Use Multifeed Ultrasonic Detection y Sah O EN iz ai er Ls i Blank Image Detection used to detect blank pages e g the back side of a document so these pages can be discarded Use this option when scanning black and white documents to either TIFF or PDF The default is 1 Document images that fall below the percentage will be discarded e Multifeed Ul
12. to the Settings screen or select the desired icon to quickly change that setting NOTE For information about the Search option see the section entitled Using the Search function later in this chapter A 61627 November 2008 2 7 Icon descriptions Following is a description of the icons displayed on the Destination Destination screen screen Destination screen icons Description Left arrow touch to scroll the list to the next destination group to the left of the current destination Task displays a list of available tasks which group together scan settings and destinations Email displays a list of available email address es Network folder displays a list of available network folders FTP displays a list of available FTP addresses Printer displays a list of available printers Fax displays a list of fax destinations My flash drive if you inserted a USB flash drive touch this icon to use your desired settings Right arrow touch to scroll the list to the next destination group to the right of the current destination 2 8 A 61627 November 2008 Settings screen The Settings screen displays the icons for the scan settings When you select an icon the values associated with that scan setting will be displayed in the list These settings do not need to be changed unless the document that you are scanning reguires something different than the default
13. uin ae cosida 3 26 9 11 0 8 GS masha Re 3 26 Creating Settings Shortcuts oo oooo Wo oooooooommomm 3 27 Changing default setting ooWooWoWoW WWW 3 27 Creating a new Settings Shortcut Woo oo 3 28 Renaming a Settings Shortcut Woo 3 29 A 61627 November 2008 3 1 The Kodak Scan Station 500 Configuration Organizer allows you to create configuration files which contain your destination and scan setting preferences After you create your personal configuration file and save it to a USB flash drive you can carry your preferred settings to a Scan Station and use these settings for your scan session The Configuration Organizer is run on a separate PC with the following minimum specifications e Pentium IV 300 MHz or higher e 512 MB RAM e Microsoft Windows 2000 Service Pack 4 Windows XP Service Pack 2 Windows Vista Installing the 1 Insert the Installation CD in the CD ROM drive The installation Configuration program starts automatically Organizer 2 Click Next when the Welcome screen is displayed 3 Click Agree after you have read and agreed with the terms of the Software License Agreement 4 Enter or browse to the folder where you want to install the Configuration Organizer or keep the default setting You may also select to install the application for Everyone or Just Me yourself then click Next 5 Click Next on the Confirmation screen The installation will start and progress screens
14. will be displayed NOTE If Microsoft NET 2 0 is not installed this installation may take much longer to complete about 20 minutes 6 Click Close when the installation is complete 7 Remove the CD from the CD ROM drive 3 2 A 61627 November 2008 Configuration files Configuration files are created using the Kodak Scan Station 500 Configuration Organizer The System Administrator creates an encrypted configuration file that is loaded onto the Scan Station for general walk up use As an advanced user you have the option of creating a customized configuration file that fits your unique scanning and destination needs Once you create a configuration file it can be saved to your USB flash drive and taken to the Scan Station which allows one touch scanning using your personal email address book or network share Configuration e Double click on the Configuration Organizer shortcut The Organizer window Configuration Organizer window will be displayed File Edit Layout User Help To begin add a new destination group using Add Group within the Edit menu settings FO EN ig Lo E 0 Tg ae A 61627 November 2008 3 3 Menus The Configuration Organizer provides the following menus File Edit Layout User and Help File menu the File menu provides these options Reset reverts to the last saved version of the configuration file File Edit L vouk Use Reset Save saves the changes to the Save Ci
15. 08 Using the Search Whether you are searching for an email address in a specific email function group network address book or searching for a network folder the procedure is the same 1 Select the Email group or Network Folder group you want to search in Pe YBa gt pan E mail Billing Custom a Search Lynda Hamilton LyndaH aol com Don Smith od DonS aol com E j b Sx i Settings EN gj a j FN De gl 2 Select Search to display the keyboard 3 Enter your search criteria e g first or last name for an email address or the path name or portion of the path name for a network folder A listing will be displayed that matches your search criteria NOTE If LDAP has been configured by your Administrator a More button will be displayed Click More to see if additional matches were found 4 Click the desired names or network folders you want to add to your group 5 When finished click Done Using Settings Settings Shortcuts are a way for you to create personalized groups of Shortcuts Scan settings to make scanning easier If there are settings that you use frequently you can create a shortcut for these settings and save them to your configuration The Scan Station application software provides six predefined Settings Shortcuts e For more information about using Settings Shortcuts see the section entitled Creating Settings Shortcuts in Chapter 3 e For informat
16. Billing Department Cancel dh 3 Make the desired change in the Description field and click OK The new group name will be displayed on the main Configuration Organizer window Deleting an email group When you delete an email group all email addresses within the email group will also be deleted 1 Access the Destination screen and select the email group you want to delete 2 Select Edit gt Delete Group The following message will be displayed Kodak Scan Station Configuration Organizer xX This will remove all the configuration information For group Production Department 3 Click Yes to delete the email group EEE A 61627 November 2008 3 9 Importing an email address book CSV files are data files that represent database information Each row contains data values that are separated by a comma Each comma found on a line of text represents a column of data from the original database The example below shows typical data exported from Microsoft s Outlook Express NOTE The first row may contain the data column header information and not actual data FirstRow First Name Last Name E mail Address Smith John johnsmith rochester rr com Tom Brown Tombrown123 yahoo com William Doe wdoe msn com Outlook Express allows you to export your email address book to a comma separated file When you export your email address book you can select which data columns you want to export NOTE Other mail programs may no
17. Configuration Organizer window Deleting a fax group If you delete a fax group all fax numbers within the fax group will also be deleted 1 Access the Destination screen and select the fax group you want to delete 2 Select Edit gt Delete Group The following message will be displayed Kodak Scan Station Configuration Organiz r a c This will remove all the configuration information For group Billing Department Are you sure you want to delete the group 3 Click Yes to delete the fax group 3 20 A 61627 November 2008 Setting up a flash drive password You may want to set up a password that will prevent unauthorized access to your configuration file When a password is assigned the Scan Station or Configuration Organizer will display the keyboard prompting for the password before accessing the information 1 Select User Configuration Password The Configuration Password dialog box will be displayed Configuration Password l Ki New password Confirm new password DR Cancel 2 Enter a password 3 Re enter the password and click OK NOTE Ifthe passwords do not match a message will be displayed and the Configuration Password dialog box will be redisplayed A 61627 November 2008 3 21 Testing your Once you have created the configuration file added any destinations configuration file you want selected your preferred device settings and set up an optional password save and test th
18. ame Scanned Files if checked you may be required to enter a file name for each page scanned If JPEG or Single Page TIFF is selected as the File Type you will be prompted for each page and each side scanned For example if you are scanning 10 pages with these selections JPEG Two Sided Interactively Name Scanned Files the result will be 20 prompts for the file name however if Multi Page TIFF is the File Type you will only be prompted once Add Date Time Stamp by default the date and time are appended to each file name the Scan Station creates If you uncheck this option only the file name prefix and the file name extension will be used to create the file name EE 2 12 A 61627 November 2008 Scan As option Scan As avallable selections Color Grayscale and Black and White ole ig SE MRBEE gt Scan As Defaults Color a Grayscale O Black and White Best iThresholding y Exit ke E a do ll 920 ES If you select Black and White the Black and White screen will be displayed Select either Best iThresholding or Normal ATP Kodak Scan Station Configuration Organ Black and White E Best iThresholding _ ll Normal ATP Best iThresholding the Scan Station dynamically evaluates each document to determine the optimal threshold value to produce the highest quality image This allows scanning of mixed document sets with varying qual
19. an Station Lon iguration Urganizer File Edit Layout User Help boa 3 2 Select the email group you want to add an address es to and select Edit gt Add Item The Add dialog box will be displayed E mail Add E mail Address xj E OK Cancel Address Enter a complete E mail address ex PpersoniSservyiceprovider domain PF Add to list alphabetically 3 Enter the name and address and click OK NOTES e If you do not want the email address placed in alphabetical order uncheck Add to list alphabetically e You can also rename items and delete items from a group by using the Edit gt Rename Item and Edit gt Delete Item menu selections The email address will be added to the selected email group and the address will be listed on the Configuration Organizer window S Kodak Scan Station Configuration Organizer i 5 x File Edit Layout User Help TA SW Na s E mail George george gmail com Joe joe gmail com Lily lily gmail com Sue sue gmail com Settings FD ER A 2 pie ae 4 Repeat steps 2 and 3 for each email address you want to add to an email group 3 8 A 61627 November 2008 Renaming an email group By default when you add an email group the group is named E mail 1 Access the Destination screen and select the email group that you want to rename 2 Select Edit gt Rename Group The Rename Group dialog box will be displayed Hoa Description OK
20. ault 3 Select the destination s that you want to add to your task For example you may want to send invoices to personnel in the Billing department then save a copy of what you send to your personal file on the network In this case you would click Billing department and Network Clicking on an item in the list will display the contents of the selected group Kodak Scan Station Configuration Organizer Billing department default George gt george gmail com Joe joe gmail com Lily lily gmail com Sue sue gqmail com y 4 Select one or more items in the list e g in this case an email address and click Done The Choose Destinations screen will be redisplayed where you can select another destination e g Network or click Done 3 24 A 61627 November 2008 The Choose Settings screen will be displayed with the default settings Choose Settings El File Name Settings For Task default ve Color JPEG Quality Best g Two Sided 200 Done Cancel 5 Click on any of the settings in the list you want to change For example if the invoices you want to send to the Billing Department should be one sided black and white PDF files you would make those selections Choose Settings El File Name Settings For Task default r Black and White Best iThresholding PDF Image Only Better pg One Sided Face Down 200 Done
21. cover for maintenance and clearing documents 1 2 A 61627 November 2008 Inside view Separation module Separation module Imaging guides release lever Paper Present Gap release lever Sensor Feed module Scan Station cover cover release lever Rollers Feed module Separation module release lever push the release lever down to remove the separation module for cleaning or replacement Gap release lever allows you to manually adjust the space between the feed module and separation module for documents that require special handling Scanner cover release lever opens the scanner to allow access to the paper path for cleaning or clearing a document jam Feed module separation module and rollers provides smooth document feeding and separation of various sizes thicknesses and textures of documents Imaging guides for optimum image guality keep the imaging guides clean There are two guides one upper and one lower Paper Present sensor detects the presence of documents in the input tray Feed module cover this cover needs to be removed when cleaning or replacing the feed module or feed module tires A 61627 November 2008 1 3 Rear view Flatbed connector Modem port Ethernet port USB ports Security lock Power port port Flatbed connector connects the optional A3 A4 Flatbed to the Scan Station Modem port connects the fax modem to a phone line Power port connec
22. e file 1 Insert a USB flash drive into the USB port on your PC 2 Select File gt Save The Save Configuration To dialog box will be displayed xd W Flash Drive W Local backup Folder C Program Files Kodak Kodak Scan Station Browse 3 Select the location s where you want to save the configuration file If necessary use the Browse button to help you locate a folder 4 Click Save 5 When finished exit the Configuration Organizer and remove your USB flash drive from the PC NOTE If using Windows 2000 be sure to use Eject hardware before removing the USB flash drive from your PC Failure to do so may result in your configuration file not being saved correctly 6 Test your USB flash drive by inserting it into the USB port on the Scan Station When the Scan Station recognizes a valid configuration file it will display new icons for your custom destinations settings NOTES e You can also verify any custom scan settings by selecting the Settings button e If this is the first time your USB flash drive is used on a Scan Station you may see the application screen flash up to three times while the USB driver is configured for your flash drive 3 22 A 61627 November 2008 Advanced features Creating tasks The Configuration Organizer provides some additional features that can help you streamline your scanning activities e Tasks allow you to group together scan settings i e resolution f
23. end your documents via email fax to networked drives networked printers or USB flash drives with a simple touch For the purpose of this manual the Kodak Scan Station 500 and the Kodak Scan Station 520EX will be referred to as Kodak Scan Station 500 Any differences between these models will be noted Supporting e This User s Guide provides installation procedures and information documentation on how to create your personal configuration file using the Configuration Organizer e The Administrator s Guide A 61628 provides procedures for setting up the Configuration Organizer and administrating the Kodak Scan Station 500 and 520EX as well as maintenance procedures and in depth troubleshooting information e Reference Guide for the Kodak Scan Station 500 A 61629 provides easy visual steps for maintaining the Scan Station e Reference Guide for the Kodak Configuration Organizer Software A 61630 provides easy visual steps for maintaining the Scan Station Accessories e Kodak A4 Flatbed Accessory the Kodak A4 Flatbed adds scanning capability for exception documents up to 8 5 x 11 inch A4 size paper to your Kodak Scan Station 500 CAT No 867 7288 e Kodak A3 Flatbed Accessory the Kodak A3 Flatbed adds scanning capability for exception documents up to 11 x 17 inch A3 size paper to your Kodak Scan Station 500 CAT No 179 6747 e Keyboard make the best of your workspace with this optional keyboard This keyboard is smalle
24. etically e You can also rename items and delete items from a group by using the Edit gt Rename Item and Edit gt Delete Item menu selections The folder is added to the selected flash drive group sel haras hy Sb Y Flash Drive er x Billing Department Invoices ok 0 El 8 x lox 4 Repeat steps 2 and 3 for each USB flash drive folder you want to 3 12 add A 61627 November 2008 Renaming a flash drive By default when you add a flash drive group the group is named Flash group Drive 1 Access the Destination screen and select the flash drive group that you want to rename 2 Select the flash drive group that you want to rename and select Edit gt Rename Group The Rename Group dialog box will be displayed px Description le ue s Flash Drive Cancel ie 3 Make the desired change in the Description field and click OK The change will be displayed on the main Configuration Organizer window Deleting a flash drive group When you delete a flash drive group all folders within that group will also be deleted 1 Access the Destination mode and select the flash drive group you want to delete 2 Select Edit gt Delete Group The following message will be displayed Kodak Scan Station Configuration Organizer x c 2 This will remove all the configuration information for group Network re you sure You Want to delete the group 3 Click Yes to delete the flash
25. ew the destinations and scan settings associated with the selected task as indicated on the bottom of the Configuration Organizer window and make any changes as desired 3 26 A 61627 November 2008 Creating Settings Settings Shortcuts are a way for you to create personalized groups of Shortcuts scan settings to make scanning easier If you have scan settings that you will use frequently i e your Scan As setting will always be Black and White you can create a shortcut for these settings and save them to your configuration file For example you could create a shortcut called My Color Photos that would contain the settings Scan As Color File Type JPEG Input Document is One Sided Resolution 300 dpi Document Type Photographs Changing default settings You can change the user default settings to common scan settings that meet your needs 1 From the main Configuration Organizer screen click Settings 2 Select the Setting Shortcuts icon zziz bh MENE EE SE GbE gg gt Setting Shortcuts For Task Sue s task for Billing department gt e User Defaults mah DE DEE GS a 3 Select User Defaults 4 Scroll through the scan settings icons to make the desired changes to your default shortcut A 61627 November 2008 3 27 Creating a new Settings Shortcut In the Configuration Organizer window access the Settings screen and select the Settings Shortcut icon Select Edit
26. gt Add Item The Add New Settings Shortcut dialog box will be displayed xi Description Cancel Create From User Defaults Choose settings to use as a start point 4 3 Enter the name of the new shortcut in the Description field Select a shortcut that most closely represents the scan settings that you want for your shortcut from the Create From drop down list For example if you have color photos you may want to select the Color Photograph Settings Shortcut to use as your starting point Add New Settings Shortcut xj Description My Color Photograph Cancel Create From Color Photograph z My receipts For Task Task User Defaults Black and White Document Black and White Document OCR Quality Color Photoara ih The scan settings for Color Photograph will be displayed 5 Make any desired scan setting changes i e you may want to scan your color photos at 400 dpi 6 When finished select File gt Save The Save Configuration To dialog box will be displayed Save Configuration To x 4 Flash Drive lw Local backup Folder co ocuments and Settings 67551 Desktop Browse oa dh 7 Select the locations where you want to save the configuration file and click Save NOTE You must have a flash drive inserted for the Flash Drive option to be available 3 28 A 61627 November 2008 Renaming Settings 1 Acce
27. hat will be applied to every scanned document created Scanned documents are typically created with this prefix and have an optional date and time stamp appended to the prefix For example if you define a prefix of receipts and a folder name of 2008 the scanned document file name will have the format receipts 20080117 092219 tif and is placed in a folder called 2008 t Gaula E File Name Settings Defaults Folder Name a 2008 File Name Prefix Receipts Advanced v adi O Ee El ta Naa ae 1 Select Folder Name The keyboard will be displayed Enter the folder name where your scanned documents will be placed when scanning to a network folder FTP location or USB flash drive destination If you leave the Folder Name blank when scanning to a network folder FTP location or USB flash drive destination the file will be created in the root directory of the configured destination 2 Select File Name Prefix The keyboard will be displayed Enter the prefix you want to use as the file name This prefix along with a date time and appropriate file extension pdf jpg tif will be appended to it If you do not create a File Name Prefix the default file name prefix will be used A 61627 November 2008 9 11 3 Select Advanced if you want to select one or both of the following options Advanced Interactively Name Scanned Files A Add Date Time Stamp Done interactively N
28. ile type one sided two sided etc with one or more destinations e Setting shortcuts allow you to create personalized groups of scan settings to make scanning easier If there are commonly used settings you can create a shortcut to these settings and save them to your configuration file Before creating a task you must have your destinations setup For procedures on setting up destinations see the section entitled Setting up your destination groups in Chapter 3 For procedures for setting up your scan settings see the section entitled Settings screen in Chapter 2 NOTE You can have several items in a task group but only one task group is allowed per configuration file 1 In the Configuration Organizer window access the Destination screen and select Edit gt Add Group gt Task A Task icon is added to the toolbar on the dtl ds Organizer window 2 Kodak Scan Station Configuration Organ 5 x File Edit Layout User Help 6 pe So dl Po be e Task s Task a O lt 4 setings y EN J ai a E 200 Ela 2 Select Edit gt Add Item A 61627 November 2008 3 23 The Choose Destinations screen will be displayed listing the destinations that have been setup in your configuration file Kodak Scan Station Configuration Organizer Choose Destinations hb Billing department default gt ey Flash Drive default Gin Network default r FTP default Fax def
29. ion about creating Settings Shortcuts see the Administrator s Guide for the Kodak Scan Station 500 A 61627 November 2008 2 21 3 Installing and Using the Configuration Organizer Advanced User Contents Installing the Configuration OrganiZer o ooooooooooo 3 2 COMMUN ATOM MES rr NN tues 3 3 Configuration Organizer window oo ma 3 3 MENU Mate ana SAB 3 4 TOODA ee na aa aa 3 6 SAS Dar ee 3 6 Creating and modifying configuration files oo 3 7 Setting up destination groups o Wo Woo oom 3 8 Adding an email group and addresses oooo 3 8 Renaming and email group occccccccncocnconcccnconononcnnnnnncnnonaronononons 3 9 Deleting an email Oro UD ha 3 9 Importing an email address book ooooo W Wc Woo 3 10 Adding an USB flash drive folder group ooooooo 3 12 Renaming a flash drive folder group 3 13 Deleting a flash drive folder group 3 13 Adding a network folder WWW mn 3 14 Renaming a network group o o W W Woman 3 15 Deleting a network GrIOUp moWo mmm 3 15 Adding an FTP GOLD asap 3 16 Spetifying Proxy SENOS aar 3 17 Adding a fax group and fax numbers Woo 3 18 Renaming a FONN ar 3 20 Deleting a tax Oro arcaica 3 20 Setting up a flash drive password ooo WoW Woo 3 21 Testing your configuration file ooooW oo 3 22 Advanced features ui 3 23 Grealing ESKE mean iia 3 23 Renaming TASKS ve 3 26 Deleting TASKS
30. ista gt ERE FRERE ENER Peoples Republic of China WARNING This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures Fal warm FEDA m FERIA REA an PI Res ea MCAT FEISAL NR MT AE m Ze FAP SEPA I SEY AT AI Korean Please note that this equipment has obtained EMC registration for commercial use In the event that it has been mistakenly sold or purchased please exchange it for equipment certified for home use 0 I 942322 BATES ES St ojolol SU BOAT ES ASAS OAS FOSA BIN OOF RE BO ES FUAS HOE PASSES MESA HEU C 1 2 A 61627 November 2008 INTRODUCTION USING THE SCAN STATION WALK UP USER INSTALLING AND USING THE CONFIGURATION ORGANIZER ADVANCED USER TROUBLESHOOTING 1 Introduction Contents On Aa An ais 1 1 Supporting documentation oo W oo Woman 1 1 eeo E 1 1 Scan Station GoOmponents secs aa 1 2 FO 1 2 NSIC OY EN ur 1 3 iS ee aneteuab aad aateaieteheetan 1 4 Overview The Kodak Scan Station 500 is designed as a walk up capture station that requires minimal user training and is easy to use The Scan Station 500 is a standalone solution requiring no host PC or application software It works with an existing network and makes use of existing network shared services to communicate with other network devices or destinations The color touch screen is easy to use and allows you to quickly s
31. ity such as faint text shaded backgrounds or color backgrounds to be scanned using a single setting thus reducing the need for document sorting When Best is selected only Contrast can be adjusted on the Black and White Adjustments screen Normal ATP Adaptive Threshold Processing separates the foreground information in an image e g text graphics lines etc from the background information e g white or non white paper background When Normal is selected you can adjust both Threshold and Contrast on the Black and White Adjustments screen A 61627 November 2008 2 13 File Type option File Type these file types are available PDF Searchable Image Text PDF Image Only JPEG TIFF Multi Page or TIFF Single Page Kor gt File Type Defaults PDF Searchable Image Text SS Best English US PDF Image Only Good JPEG C Quality Best TIFF Multi Page Compression None v El o EA ig Id NOTE Large files take a long time to download and may not be deliverable to the recipient i e TIFF Uncompressed will be a large file w PDF Searchable Image Text and PDF Image only creates a document or multiple documents that contain both text and image data or image data only Selecting either File Type will display the following screen NOTE If you select PDF Image Only the Language option is not available Kodak Scan Sta
32. m of the screen If you change these settings they will be enabled only for the current session The touch screen has two main screens The Settings Exit button in the lower left hand corner toggles between the Destination screen and the Settings screen The Destination screen displays the available destination types that have been configured by your administrator Available destination types are Task Email My Flash Drive Network Folder FTP Printer and Fax Use the right and left arrows to scroll and display the available destination group s When you select a destination type the middle portion of the screen will be filled in with the defined destinations for that group For example if you select an Email icon all of the email addresses associated with this Email group will be displayed From this list you can select as many addresses as desired If an email address is not in the list select Custom A keyboard will be displayed allowing you to enter the desired email address es BD dy d E mail Custom rt Search Joe joe mail com Sue sue mail com y Settings FO EN ar a 2 Fie e Ai The icons to the right of the Settings button at the bottom of the Destination screen represent the current scan settings that will be used the next time a document is scanned If you want to change any of these settings i e to send your document in black and white instead of color touch the Settings button to go
33. n will be displayed Press Scan to start scanning Settings Review Eo Defaults EN File Name Settings Defaults Color JPEG Quality Best v Output Scan Cancel 2 4 A 61627 November 2008 e Otherwise select Scan Depending on how your Scan Station is configured none one or all of the following options may be displayed Scan Options Custom E mail Subject Scanned Documents Secure PDF Password File Name Prefix KSS500 Add Voice Annotation Attachment C Q Done x Cancel Custom E mail Subject select this option to display the keyboard and enter a customized E mail subject line Secure PDF Password allows you to enter a password that will be used to encrypt and secure PDF files File Name Prefix allows you to change the file naming prefix Add Voice Annotation Attachment you have the option of adding an audio message as an attachment to your scanned documeni s for email FTP network folder and USB flash drive destination types If you select Add Voice Annotation Attachment the Audio Attachment Options screen will be displayed where you can select Record to record a message select Review to play the message you recorded or select Delete to delete the recorded message 6 Review your list of destinations and check uncheck additional destinations if desired then select Scan NOTES e If your Scan Station is configured for FAST Scanning scanning
34. nd go to the next section otherwise click OK Specifying Proxy settings If your company requires the use of a proxy server before communicating with an FTP site define these proxy settings by clicking on the Proxy button The Proxy Settings dialog box will be displayed x Proxy Type DK USER after login Cancel Proxy Address proxy mycompany com Username Fred ovn Password pr Port 2 1 Select the Proxy Type If USER after login is selected continue with Step 2 2 Enter the Proxy Address in the form of a fully qualified domain name e g FTP acme com or as an IP address 3 Enter the Username and Password required to access the proxy server 4 If the proxy server is configured to communicate on a port other than Port 21 change or enter the value using the up and down arrows or keyboard 5 Click OK A 61627 November 2008 3 17 Adding a fax group and fax If you want to add a fax number to a fax group that already exists skip numbers to step 2 1 In the Configuration Organizer window access the Destination screen and select Edit gt Add Group gt Fax A Fax icon is added to the toolbar on the Configuration Organizer window S Kodak Scan Station Configuration Organizer File Edit Layout User Help O sa EV tb a 2 Select the fax group you want to add a fax number s to and select Edit gt Add Item The Add dialog box will be displayed Add Fax Description Cancel
35. ng an email address book Search allows you to search your network address book for email addresses Sl 3 4 A 61627 November 2008 Layout menu the Layout menu provides these options Moves Group Left moves the selected group left one position Layout User Help Move Group Left Ctrl Left i Moves Group Right moves the Move Group Right Ctrl Right ng selected group right one position Move Item Up CtrlH Up Moves Item Up moves the selected item up one position in the list Move Item Down CtrlH Dovrn Moves Item Down moves the selected item down one position in the list The position of groups and items is important because the first group on the left is the default destination type when the configuration file is used at the Scan Station User menu the User menu provides these options User Help Configuration Password displays the Configuration Password dialog box which Configuration Password allows you to enter a password for the E mail Address configuration file If you use this option a user will be prompted to enter the password before accessing the information in the file E mail Address displays the E mail address dialog box which allows you to enter an email address where notification will be sent if an email or fax could not be delivered Help menu the Help menu provides these options Contents provides a list of Help topics associated wi
36. ns If the column selections are changed the preview will reflect these changes For example if the three File Column Location values are 1 2 and 3 the preview would display the following First Name Last Name Email Address The First Name and Last Name are combined to form the email address display name The Email Address is used to create the email address If all three File Column Location values were set to 1 then the preview would look like this 6 Click Import The email addresses will be added to the selected Email group A 61627 November 2008 3 11 Adding a USB flash drive If you want to add a folder to a USB flash drive group that already folder group exists skip to step 2 1 In the Configuration Organizer window access the Destination screen and select Edit gt Add Group gt Flash Drive Folder A Flash Drive icon is added to the toolbar on the Configuration Organizer window bse Flash Drive To add a folder to a flash drive group click the flash drive group you want to add the folder to and select Edit gt Add Item The Add dialog box will be displayed Add Flash Drive Folder g x Description ok Cancel Folder Enter a relative path es folder R Add to list alphabetically 3 Enter description and folder name in the Description and Folder fields and click OK NOTES e If you do not want the flash drive folder placed in alphabetical order uncheck Add to list alphab
37. ocument s is positioned against the input tray and the top of the document s is inserted into the input tray first see below Two sided documents are scanned in one pass NOTE Depending on how your Scan Station is configured you may be required to enter your user name password and domain to login A 61627 November 2008 2 Doone of the following e If you have a USB flash drive with your personal settings insert the flash drive in the USB port Your settings will be displayed on the touch screen and override the default settings Proceed with Step 5 e If you do not have personal settings proceed with the next step 3 From the touch screen select the destination s you want to send your scanned document s to More than one email address printer network folder etc can be selected at a time NOTE If you select a destination that you do not want select the item again to uncheck it 4 If you want to change the scan settings touch the Settings button and make the desired changes 5 Press Go The Processing Review screen will be displayed Scanning will automatically start in 6 seconds Processing Review Sue b sue mail com Output Scan Cancel NOTE The message Please wait lamps are warming up may be displayed Document feeding proceeds after the lamps warm up e If you want to review or change any of your settings you can select the Output button and the Settings Review scree
38. of content on your documents Ou fos Gh ad Document Type For Task Billing Text with Graphics O ea Text Photographs y Exit FO ER gj a a p ie il e Text with Graphics the documents contain a mix of text business graphics bar graphs pie charts etc and line art e Text the documents contain mostly text e Photographs the documents contain mostly photographs A 61627 November 2008 2 17 Black and White Adjustment option JE Black and White Adjustment allows you to change the Contrast and Threshold values This option is only available if your Scan As selection is Black and White e If you select Best iThresholding on the Scan As screen only the Contrast value can be changed e If you select Normal ATP both Contrast and Threshold can be changed EODEEB gt Black and White Adjustment Defaults Contrast C 50 Threshold 90 v Exit O EN LE A 239 r ge Contrast adjusts the difference between black and white thereby making an image sharper or softer In a low contrast setting the difference between black and white is small so the image is softer In a high contrast setting the difference between black and white is large so the image is clearer Select a contrast value from 1 to 100 The default is 50 Threshold converts a grayscale image to a black and white image The thresholding values range from 0
39. our administrator Power button The power button acts as an indicator light in addition to powering up indicators the Scan Station Use this chart to help determine the status of the Scan Station Indicator Problem Iemeay Constant Scan Station is ready blue Flashing Scan Station is busy Wait until the indicator stops flashing blue and the Scan Station is ready Flashing Error indication such Correct the error i e close the Scan as the cover is open or Station cover or remove the document there is a document jam and continue jam Constant Scan Station failure Turn the Scan Station off then on red again If the error persists call Service 4 2 A 61627 November 2008 Eastman Kodak Company 343 State Street Rochester NY 14650 U S A O Kodak 2008 All rights reserved TM Kodak
40. r s Guide To remove a document jam e Open the Scan Station cover IMPORTANT Be sure the output tray panel is open before opening the cover e Remove any jammed document s from inside the Scan Station e Close the Scan Station cover and resume scanning A 61627 November 2008 4 1 Problem Possible Solution Scan Station will not scan feed Make sure that documents e the power cord is plugged securely into the back of Scan Station and the wall outlet e the power switch is on e the wall outlet is not defective call a licensed electrician e document s is making contact with the feed rollers No images are being displayed If you are scanning one sided documents be sure the side you want to scan is facing the input tray not facing you For more information see the section entitled Getting your documents ready to scan in Chapter 2 Roller marks appear on the document Clean the rollers See the procedures in Chapter 7 Maintenance in the after scanning Administrator s Guide Images have black background bleed When scanning translucent documents black bleed through may be through displayed on the image To minimize this adjust the Contrast value on the Black and White Adjustments screen Unsuccessful fax delivery e Verify that your return email address is configured correctly e Be sure the fax number that you are sending to is correct Once the fax number is verified try again If errors persist contact y
41. r than the standard PC keyboard and can be attached to the Scan Station 500 for easy data entry A 61627 November 2008 1 1 Scan Station Front view components Input tray extender Cover release Input tra i y button Side guides Power button USB port Scan Station cover IL Stop 1 button Touch screen Output tray PA panel Go button Output tray extender Input tray extender not shown pull this extender out to accommodate document sizes over 8 1 2 x 11 inches A4 Input tray holds up to 75 sheets of paper Side guides slide the guides back and forth to accommodate document size USB port not visible in this photo use this port to insert your USB flash drive Scan Station cover provides access to the internal components of the Scan Station Touch screen allows you to easily navigate through selections with a simple touch Go button press to start scanning documents Output tray extension pull this extension out when scanning documents longer than 11 inches 28 cm Output tray panel covers the transport when not in use When opened collects the scanned documents The scanner cover cannot be opened when the output tray panel is closed Stop button press to cancel the current operation or return to the previous screen Power button turns the power on and off When the power is on the LED is blue Cover release button press this button to open the
42. recycling information contact your local authorities or in the USA visit the Electronics Industry Alliance website www eiae org e The product packaging is recyclable e Parts are designed for reuse or recycling European Union This symbol indicates that when the last user wishes to discard this product it must be sent to appropriate facilities for recovery and recycling Please contact your local Kodak representative or refer to www kodak com go recycle for additional information on the collection and recovery programs available for this product Battery Information This product contains a Lithium lon button cell battery This battery can only be removed or replaced by a qualified Service Engineer Acoustic emission Maschinenlarminformationsverordnung 3 GSGV Der arbeitsplatzbezogene Emissionswert betragt lt 70 db A Machine Noise Information Ordinance 3 GSGV The operator position noise emission value is 70 dB A Power system connection This product is also designed for Norwegian IT power system with phase to phase voltage 230V NetzanschluB Das Ger t ist auch f r die Verwendung im norwegischen IT Stromsystem mit einer Leiterspannung von 230 V geeignet Connexion aux systemes d alimentation lectrique Ce produit est egalement concu pour les systemes norvegiens d alimentation lectrique informatique dont la tension par phase est de 230 V A 61627 November 2008 1 1 EMC statements United States
43. rl 5 ae pti configuration file km Open ae ee Open opens an existing configuration file Administrator os Administrator accesses the Configuration Exit Organizer Administrator mode For more Information about the Administrator mode refer to the Kodak Scan Station 500 Administrator s Guide A 61628 Exit closes the Configuration Organizer Edit menu the Edit menu provides these options Add Group allows you to add a new task group email group fax group USB flash drive group network group or FTP location as a destination type Edit Layout User Help Add Group k Rename Group Delete Group NOTE Adding a printer group or item to a printer group can only be done through the Administrator function File gt Administrator Add Item Ins iernare item Helene ter Mel Import E mail Addresses Rename Group allows you to rename the Search F3 selected group Delete Group deletes the selected group and all items within that group Add Item allows you to add anew entry to the selected group type i e add an email address to an email group add another task to a task group etc Rename Item allows you to rename the selected item Delete Item deletes the selected item Import E mail Addresses allows you to import email addresses from a CSV file comma separated value For more information see the section entitled Importi
44. ss the Settings screen and select the Settings Shortcut that Shortcut you want to rename 2 Select Edit gt Rename Item The Rename Settings Shortcut dialog box will be displayed 3 Enter a new name in the Description field and click OK A 61627 November 2008 3 29 4 Troubleshooting Contents Problem solving cceceseseesessesessecescessecessceesaeceseevaceevaceeverseveevaneeeas 6 1 Power button indicators oWooW oo oWoWo WWW ma 6 2 Problem solving Occasionally you may encounter a situation with your Scan Station where it may not function properly Use the chart below as a guide to check possible solutions to help you resolve the situation before calling Technical Support Problem Possible Solution Documents are jamming or multiple Make sure that documents are feeding e the side guides are adjusted for the width of the documents you are scanning e the output tray is adjusted for the length of the documents you are scanning e all documents meet the specifications for size weight and type See Appendix A Specifications for minimum maximum document sizes and paper weight e the Scan Station and tires are clean e the spring on the pre separation module adjusted to the proper tension See the procedures in Chapter 7 Maintenance in the Administrator s Guide e the feed module and separation module is installed properly and securely in place See the procedures in Chapter 7 Maintenance in the Administrato
45. t allow you to select which data columns to export It is recommended that you only export the first name last name and email address Once the file is exported it can be imported into the Configuration Organizer To import your email address book 1 Select the email group where you want to import your email address book 2 Select Edit gt Import Email Addresses The Import E mail Addresses dialog box will be displayed xj File Ic wahoo csv Browse File Column Locations he Skip first row of data First Name Last Name E mail Address Import Preview First Row First Last Columns Address Column os 3 Enter the file name in the File field that contains the email addresses you want to import If necessary use the Browse button to help locate the file 3 10 A 61627 November 2008 4 Many email client applications automatically export the column headings as the first row of data If you do not want to export the column headings as the first row check Skip first row of data NOTE Some email applications also export the data with additional guote characters surrounding the data Ihe guote characters will be removed while importing data 5 Enter the column numbers where the First Name Last Name and Email Address appear in the CSV file After selecting a CSV file and selecting column locations a preview will be displayed showing the results of the file Column Location selectio
46. th the Configuration Organizer Help Contents Fil Index provides an alphanumeric listing of Search keywords associated with the Configuration Organizer te About Search allows you to search the Help file for a specific topic About displays a window containing software copyright and version information A 61627 November 2008 3 5 Toolbar Status bar The Toolbar provides quick access to commonly used features The toolbar is always displayed You cannot add delete or move toolbar buttons The Status bar on the bottom of the screen provides the Settings Exit button as well as icons depicting the current scan settings To change the current settings select the Settings button The scan settings will be displayed where you can customize these settings for your personal use For a description of the scan settings refer to the section entitled Settings screen in Chapter 2 3 6 A 61627 November 2008 Creating and You can create a new configuration file from system defaults or modify modifying one that already exists on the inserted flash drive a locally stored i f f backup or a folder on the PC or network configuration files 1 Select File Open The Open Configuration From dialog box will be displayed x O Flash Drive f Local backup Folder CA Documents and Settings 316756 Desktopt Conil Browse E 2 Select where you want to open the configuration file from
47. tion Configuration Organizer b Quality Best Language English US Single Pages Secure Sl 2 14 A 61627 November 2008 This screen allows you to select different options for creating PDF files Quality displays the Quality screen You can select Good Better or Best The higher the quality the larger the file size Language this option is only available when you select PDF Searchable Image Text When selected the Language screen is displayed allowing you to select the language of the document you are scanning For example if you are scanning a document that is in talian select Italiano as the language to be used to scan the document Single Pages allows you to create a PDF file for every page scanned If scanning a two sided document a file will be created for the front and back of each page Secure allows you to enter a password that will be used to encrypt the file before the file can be delivered The password will be sent in a separate email when Email is one of the destination selections e JPEG this option is only available if your Scan As selection is Color or Grayscale JPEG creates multiple files one for the front and back of a page If JPEG is selected you can select Draft Good Better Best or Superior quality e TIFF Multi Page creates one file that contains all of the scanned pages You can select either Uncompressed JPEG or Group 4 compression
48. to overheat which may result in scanner malfunction or fire Do not use the scanner if it becomes unusually hot has a strange odor emits smoke or makes unfamiliar noises Stop the scanner immediately and disconnect the power cord Contact Kodak Service e Do not attempt to disassemble or modify the scanner e Do not move the scanner with the power cord and cables connected This may cause damage to the cord cables Disconnect the power cord before moving the scanner e Do not damage knot cut or modify the power cord This may result in fire or electrical shock e Do not connect the scanner to an extension cord or multi plug power strip Use a dedicated power outlet e Material Safety Data Sheets MSDS for chemical products are available on the Kodak website at www kodak com go msds When accessing the MSDSs from the website you will be required to provide the catalog number of the consumable you want the Material Safety Data Sheet for See the section entitled Supplies and consumables later in this guide for supplies and catalog numbers Environmental information e The Kodak Scan Station 500 is designed to meet worldwide environmental requirements e Guidelines are available for the disposal of consumable items that are replaced during maintenance or service follow local regulations or contact Kodak locally for more information e Disposal of this material may be regulated due to environmental considerations For disposal or
49. touch operation For more information on using the Configuration Organizer software to set up custom settings see Chapter 3 All users should review this chapter to get familiar with common Scan Station preparation and document preparation A 61627 November 2008 2 1 Getting your Scan 1 Station ready Be sure the Scan Station is on and ready to use blue indicator light is on and constant and the application is displayed on the touch screen Adjust the side guides by sliding them in and out to accommodate the document size ee 3 Custom E mail Subject 23 Stane Document Add Voice Annotation Attachment b Be sure the output tray panel is down Adjust the output tray by pulling out the extender if needed A 61627 November 2008 Getting your documents ready Using the Scan Station Standard paper size documents feed easily through the Scan Station When organizing your documents for scanning stack the documents so the lead edges are aligned and centered in the input tray This allows the feeder to introduce documents into the Scan Station one at a time Remove all staples and paper clips before scanning Staples and paper clips on documents may damage the Scan Station and documents All inks and correction fluids on the paper must be dry before scanning is started Place the documents you want to scan in the input tray of the Scan Station Be sure the front side of your d
50. trasonic Detection multifeed ultrasonic detection aids in document scanning by detecting documents that may go through the feeder overlapped Multifeeds can happen due to stapled documents adhesives on documents or electrostatically charged documents Check this option if you want the Scan Station to detect double fed documents NOTE If this option is on and a a multifed document is detected the Scan Station will ding Check your scanned images to be sure they are correct If necessary you may need to rescan the job A 61627 November 2008 2 19 Resend without At the end of a scan session you have the option to Resend your scanning documents destination and scan settings without scanning the documents again again Successfully Completed Processing Review Y Save to Flash Drive Resend Q Bana If you select Resend the main screen will be displayed with your original destination and scan settings From this screen you can change settings and resend the previously scanned document without scanning it again If you select Done the message Do you want to remove your current selections will be displayed e Select No to keep your destination and scan settings for the next scan job e Select Yes and your destination and scan settings will be set to the Scan Station default values e If you ignore this screen the Scan Station will reset to the walk up screen after two minutes EE 2 20 A 61627 November 20
51. ts the power cord to the Scan Station Ethernet port connects the device to the network USB ports connects peripheral devices i e keyboard USB flash drive etc to the Scan Station Security lock port connects a security lock to the Scan Station You can purchase a standard security lock at an office supply store Refer to the instructions provided with the security lock for installation procedures A 61627 November 2008 2 Using the Scan Station Walk up User Contents Ve EEE N 2 1 Getting your Scan Station ready ooooWoomcc 2 2 Getting your documents ready Woo oWoW Wan 2 3 Using the Scan laica ile 2 3 Getting familiar with the touch Screen o ooW oo 2 7 DESTINATION SC ee EN 2 7 Icon descriptions Destination screen ooooo 2 8 SNP ENN 2 9 Description of Scan Sets T 2 10 Resend without scanning documents again ooooo o 2 20 Using the Search function Wa 2 21 Using Setting SNOMCUIS na Ne 2 21 User types e If you are someone who is going to use the default settings of the Scan Station you are a walk up user Scanning is easy but you may not have access to your personal email address book or custom scan settings the way an Advanced user does e An advanced user is someone who wants to create custom scan settings using the Kodak Configuration Organizer software save these settings to a USB flash drive and take them to the Scan Station for one
52. will start immediately and the Destination Review screen will not be displayed e If you press any button on the screen including the scroll arrows the timer will stop and you will need to press the Done button again e If you want to change these settings cancel the job and go back to the Destination screen e To scan immediately select the Done button again e To stop the scan select the Cancel button A 61627 November 2008 2 5 As the Scan Station begins to feed and process the documents a Status screen will be displayed The page number and a preview image will be displayed as each page is being scanned Scanning Status Page 1 Sheet 1 Front x Cancel NOTE Depending on how your Scan Station is configured the message Do you have more pages to scan may be displayed This allows you to continually add pages to your scan session until you select No on the message or the 30 second timeout period has been reached When all pages have been scanned the Status screen will display a status as it sends your document to each selected destination Sl 2 6 A 61627 November 2008 Getting familiar with the touch screen Destination screen The Kodak Scan Station 500 provides a touch screen for easy access and operation When you use the Scan Station default settings are displayed that have been configured by your administrator These settings can be changed by touching the Settings button on the botto

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