Online Registration User Guide - Portal
Contents
1. 31 Visa Number Overseas Students Only cccccceececseeeeceeeeeeeeeeeeeeeseeeesseeeeseeeesaeeesees 31 Visa Start Date Overseas Students Ony cccccccccsececeeeeceeseceeeeeseesessueesseeessueeeseas 31 Visa End Date Overseas Students Only ccccccccccceececeeeeeeeeeeeeeeesesesseeeeseeesseeesaes 31 lio X owed gelo E EET D Rm 32 REVIEWING and amending your CONTACHS cccseeccseeeceeeeeeeeseeeseeeeseesseeeseueeseeeseeesaeeess 32 Adaind a new Colo qiie teni ide tache bae Penne QU cence dpt nA eee A 32 The Data Protection SOL Bell eie usui nte ui eui sire deett ta ue dudes a a iid 33 Permission to Share Financial Data sess 33 Criminals ONVICIONS sesse cu so mm Qs Mut Sua eb DE a iISu tu Unde qde ens etptos axe que pL A RES AENISS 33 BU gie ee1 c EN 34 tems and COMIUOMS PESE UU I NITE 35 The Funding Screen Al StUGCntS sache ode deco ona tutae EMT Eth tar act unten udus 36 Course Fee Read Only Viren R a nennen enean nnn nnne n nnns rna 36 Outstanding Balance Read ONnMy cccccceccccsececeeeeeeeeeceeeeeseeeeseeeseeeeseeeeeseeeeseeeees 36 AMONO DEDI D rh tc aL Me myn nr aretn cn nt ee cme nen mer ence ane erere net eter 37 Sponsor Employer Sponsored students only cccscccceeeeeeeeeeeeeeesaeeeeseeeeseeeeeaeeeees 38 The Payment Screen Students with Fees to Pay Only Not Warsash Maritime Academy OIUIOS2. 24 DOMICHE View ONIY aoumen PEN 24 D ADI aa OR E OR 24 Disabled Student Allowance DSA Students with Disabilities Only 25 Ehnnie orrdlpedNew EMITS ONIY sae te aci mit i eo ea ERE Een e vet meets 25 Whats vour MeUQlOM ER RETE T UMEN 25 What is your Sexual Orientation ceire a a a a aa 26 Is Your Gender Identity The Same As The Gender You Were Assigned At Birth 26 Last School Attended New Entrants Only ccccccccceececeeecaeeeeceeeesaeeeseeesaeeeesaeees 26 Highest Qualification on Entry New Entrants Only ccccccccccseeceeeeeeeeseeeeeeseeeeesaees 26 Have you Had Assessment and Guidance seessesssseesseeeeeeenneenn nnns 27 WMA Discharge Book Number Warsash Students Only ssssssss 28 PA dere Ar eU NR T D S UU TIT 28 Parental Education New Entrants Only ccccccccccseeeceeeeeeeeseeeeseeeseeeeeeeeseeeesseesaeeens 28 Occupation of main wage earner New Entrants Only eeeeeeseeeeeeese 28 Gare Leaver New Entrants ONIY iets oto eo Dee ni ka etum abo tenes fata Moat 29 Additional Academic Qualifications Returning Students Only 29 The Identification screen New Entrants and Overseas Only ssusssssss 30 JB e S 30 ID Inr SNR Omm 30 asspoH otart DA E tatu ainteeia ees M is ME Ee nta eI xe eO eI LET 30 Passport ENG WIC p
3. New Students 44 D 23 3201 5088 or email admissions solent ac uk Retuming Students 44 0 Z3 8201 5060 ar email studenteconds solent ac uk Warsash Maritime Academy WMA New Students 44 D 23 3201 5015 or email wma zdmissionsiisolent ac uk Retuming Students 44 0 23 8201 5006 ar email wma coursesuppart esolent ac uk Phone lines are open from 8 30am 5pm Monday to Thursday and 8 30am 4 30pm an Friday Previous sumame family name if applicable 7 What is your Sex 7 Female Male At the very top of the screen you will see your e Name e Course Name e Faculty now known as School e Student Number e Course Year e Date of Birth If any of these are incorrect you should contact the relevant department below Southampton City Centre Campus e New Students 44 0 23 8201 5066 or email admissions solent ac uk e Returning Students 44 0 23 8201 5060 or email studentrecords solent ac uk Warsash Maritime Academy WMA e New Students 44 0 23 8201 5015 or email wma admissions solent ac uk e Returning Students 44 0 23 8201 5006 or email wma coursesupport solent ac uk Phone lines are open from 8 30am 5pm Monday to Thursday and 8 30am 4 30pm on Friday Who will be able to amend them on your behalf These fields are show on the top of each screen but there is no need to check them again Previous surname The previous surname field is for recording any previous surname such a
4. Same as home Same as term address address Postcode AB11 5BA Lookup THE TILTED WIG 22 56 CASTLE STREET ABERDEEN ABERDEENSHIRE save And Exit Back Next If your address is correct then you do not need to make any changes If you need to make corrections then you may type any amendments directly into the fields lf your Mailing address is the same as your home or term time address then you can copy these in by ticking the box labelled Copy Home Home Students Only The quickest and most accurate way to enter a UK address is to use the Postcode lookup Enter your postcode in the field and then click on the lookup button A list of address will be displayed for you to choose from Some postcodes cover large blocks of numbers so you may need to select a block first e g evens 2 50 and then your actual number 18 in the next field Postcode is a mandatory field for all Home students and must be completed The Photo Upload Screen New Entrants Only All Students will receive a campus card upon their arrival at the university It will allow you to electronically register your attendance at lectures seminars and workshops borrow books from the library access IT printing and photocopying services It can also be used at Sport Solent venues and campus catering outlets You will only be issued one card for your entire time at the University so it s important you provide a picture y
5. On the next screen make a final check of your details and click on Confirm your payment Summary of Payment Description of items to pay Payment Amount Payment Information Card Transaction Mame on Canc Mr Harry Potter Last Digits of Card Humber 1307 Card Type WISA Email confirmation will be sent bo harry amp wiz corn 3D Secure Information Total Cost 7 TOD OD Total to pay today EF 10000 Sdit details Billing Address The Tilted wie 55 55 Castle Strast ABERDEEN Aberd eenshire 4517 Se UNTED FI HCLD OM To increase the security of Internet transactions Wiza amd Mastercard have introduced iD sSecure like an VER IF T E D online version of Chip amd Pink by VISA Depending on the card you have dhosen to use and the retailer from whom you are purchasing when you dick continue you may be asked by your card issuer for further authentication SecureCode Confirm your Payment o If your payment fails you will be shown an error message and may try again Payment Failed Your payment has been declined by your card issuer Your payment hasn t been authorised Please check your payment details and try again If your payment is successful you will get a confirmation screen showing your payment Click Finish to return to the registration system Payment Summary T Your payment is now complete An email confirmation has been sent to Farryew iz cor You may wish to print this page
6. select Heterosexual Straight Bisexual Gay man Gay woman Lesbian Other Prefer not to say Is Your Gender Identity The Same As The Gender You Were Assigned At Birth On the welcome screen you selected your sex as either Male or Female as recorded on your birth certificate This question is asking if you consider your current gender identity to be the same or different to that recorded on your birth certificate This is based upon your own assessment Is your gender identity the same as the gender you were assigned at birth select Information refused Last School Attended New Entrants Only The list of educational establishments is very large so the dropdown screen has a search feature To use this enter the first few letters of the establishment you are looking for and then click the Search button Highest Qualification on Entry New Entrants Only Please select from the list your highest qualification at the point of entry The University should have evidence of this from your application However if you declare a higher qualification than we have recorded you may need to bring proof of this with you at final registration This field is split into three areas to make selection easier AS you answer each question the system filters the possible responses in the subsequent question The first asks where your qualification comes from Where did you gain your highest previous qualification selec
7. 1500 If you pay the 1500 in full you may be entitled to a 5 discount on this part of the fees Please see the Terms and Conditions of the discount by clicking on the link at the top of the screen To make a payment Enter the amount you wish to pay in the Payment Amount box and click on the Pay Now button you will be transferred to The University s payment system Note To qualify for the 5 early payment discount you must enter the maximum payment The system will calculate the discount and show it on the following payment screens An intermediate screen showing your details will be displayed for a few seconds M i AME ae L E E E t FANN University i V 7 You are in Confirm a Place Pay Fees Name Mr HARRY POTTER ID Number 06083331 Course Name BA Hons Accountancy Course Year 1 Faculty of Business Sport amp i Date Of Birth 01 Jan 1995 Enterprise Faculty On the following screen check the payment amount and click Continue Note If you have qualified for the 5 early payment discount the figure shown on this screen will include the discount If you wish to change the amount click on Cancel to return to the first payment screen Please check the items you want to pay for and click Continue to proceed Description of item s to pay Total Cost Payment Amount 7 100 00 Total to pay today 7 100 00 Please click here to cancel the process Secured by thawte click to
8. 23 8201 5015 or email wma admissions solent ac uk e Returning Students 44 0 23 8201 5006 or email wma coursesupport solent ac uk Phone lines are open from 8 30am 5pm Monday to Thursday and 8 30am 4 30pm on Friday Outstanding Balance Read Only If you or your sponsor have already paid some of your fees or you have a credit balance from the previous year then this will be deducted from your tuition fees to give you the outstanding balance Amount to be paid by The amount to be paid by consists of the following three fields e Parent Self o The amount that you are paying towards your tuition fees o If this amount is paid in full at least 3 days before the start of your course you will receive a 5 discount on this part of your fees e Student Loan Home EU EAA and Island students only o The amount that is being paid by the student loan company o You will need to provide proof of this loan to the finance department when you arrive at the university o Tuition Fees change each year so it is important to check that you have applied for the correct amount on your student loan e Employer Sponsor Read only for Overseas students o The amount that is being paid by your employer or sponsor o If you are being sponsored it is your responsibility to get your sponsor employer to complete a guarantee form this can be downloaded from the link on this screen This is not required for Warsash Maritime Academy Students
9. Occupation of main wage earner New Entrants Only In general this question will refer to your parent or guardians occupation although if you have been independent from them for several years it could be your occupation Type in the key words that describe the occupation e g Engineer Nurse IT Banker Management Care Leaver New Entrants Only Have you been in care at any time since your 16 Birthday Please select a response from the following list Care leaver 164 Information refused Mot a care leaver Mot known Additional Academic Qualifications Returning Students Only This field is split into three parts only part one is Mandatory e Have you gained any additional academic qualifications in the last 12 months such as a BTEC HND First Degree etc Yes or No e If you have answered yes to the question above please select the type of qualification from the dropdown list Please select AS Level BIEC Certificate of HE Diploma of HE Doctorate First Degree Foundation Degree GCSE HND Masters Degree Other Postgraduate Certificate Postgraduate Diploma e f you have selected Other above please provide details of the qualification in the box below The Identification screen New Entrants and Overseas Only All students registering with UK University s for the first time and returning Overseas students with Passport or Visa changes are required to produce the relevant identification documen
10. Proce S dee ucendeokunsodeaf utto Uncut metn a uou sure utes Cum ed ro uiuunt va RD TN 11 The Welcome SCHON cen eis eet etae oed een quie sae auae c VE Te ER do bec ie E a ER COENA 11 he VIOUS SS DEDIGITIG csa a a tA TE da oS teat Mnsanmnede duda 12 s U m 12 The Home Address SCS Missi eet ausa ede Teo ad ndis e Tee petam ded Ea telu tutae bed eat cee 13 Home Addes m DER 13 Home EMA lPAGGKe SS RETO TII A a TERE 13 Home Telephone milmb6el 3 v nines beoe ed ene sated MED E D soneestadiaiest coupe unti Ma 14 Home Mobile NUMDET M 14 The Term Time Address SCIGOl eo eere ebat oie eoi earn cosa Eod inr tenute a 15 THOSE NCCLS Good ens cer caer ssmabssaenuiescrmastemsacna iuto uu esee od cs MEE e ECL LE DIEI DN LEER DEL ID tae 15 Term Ermalladdiress ste tect andere onc M hae duet in bove uD rupem onte SUR a ds ed DRE deca 16 Term Telep none number Tr 17 IF quNeelinbs geei E 17 Term Time Accommodation Code E esme a nennen nennen nnne nnns nnns 17 The Mang FC SSS SOIFGelblmudadun quada edd ete dat ike ncn rede donus verd zd Pe dion 18 The Photo Upload Screen New Entrants Only cccccccseeccceeeeeeeeeeeeeseeeeeseeeesaneesanees 19 The Statistical Information SCreeN cccccceecssecccceeecceeeecceeecoueeescececeeeesceeesceeeesceeesceess 23 Nationality VieW ONIY
11. The Rehabilitation of Offenders Act 1974 aims to help people who have been convicted of certain criminal offences and hawe not re offended since being convicted Relevant criminal offences to be declared include convictions cautions admonitions reprimands final warnings bind over orders or similar involving one or more of the following Any kind of violence including but not Limited Eo threatening behaviour offences concerning the intention to harm or offences which resulted in actual bodily harm Offences istedin the Sex Offences Act 2003 The unlawful supply of controlled drugs or substances where the conviction concerns commercial drug dealing or trafficking Offences involving firearms Offences involving arson Offences istedin the Terrorism Ack 2006 If your conviction involved an offence similar to those set out above but was made by a court outside of Great Britain and that conviction would not be considered as spent under the Rehabilitation of Offenders Act 1974 you should declare this Warnings penalty notices for disorder FHDs anti social behaviour orders A5B0s or vident offenders orders VODs are not classed as convictions for the purpose of this section unless you hawe contested a PND or breached the terms of an ASBO or WOO and this has resulted in a criminal conviction The following areas are exempted from the Act courses in teaching health Social work and course involving children or
12. University will be required to register online this year By asking you to complete the majority of your details online in advance it will cut the amount of time you will need to spend completing paperwork when you arrive What if can t access the internet The University will provide a number of dedicated computers for those students who have been unable to register before arriving on campus University staff will also be on hand to assist you if you have any problems When can I register The system will be available 24 hours a day from Monday 10 August 2015 for returning students and Monday 24 August 2015 for new students The final date for online registration this year will be 2 weeks after your course start date What do I need to prepare before registering A lot of the questions asked in the registration process you will know the answers to off by heart However you may want to gather the following information before starting Your University username and password oponsor Employers name and address only for students receiving sponsorship Credit Debit card details if required Passport Visa details if required Term time address details A passport style photo in an electronic format new entrants only How long will registration take If you are a returning student the process should take between 5 10 minutes for new students we estimate between 10 15 minutes depending upon how much information we already have abou
13. and you should make a selection from the following dropdown For further information about the DSA please read the following link allowance aspx Disabled student allowance see CS select In receipt of Disabled Students Allowance Information about Disabled Students Allowance 15 not known not sought Not in receipt of Disabled Students Allowance For students who have selected No Known Disability in the disability field we will automatically return Not in receipt of Disabled Students Allowance on your behalf as the only appropriate answer Ethnic origin New Entrants Only Ethnic origin is different from nationality and is based upon biological and historical fact not the culture you grow up in It takes into account Country or origin language skin colour religion and ancestry You should select the nearest match based upon these criteria What is Your Religion This should reflect your religious belief if any based upon your own assessment What is your religion see Od select Any other religion or belief Buddhist Christian Hindu Information refused Jewish Muslim No religion What is your Sexual Orientation This should reflect your sexual orientation based upon your own assessment The following link provides further information about sexual orientation https www stonewall org uk at home sexual orientation faqs 2695 asp What is your sexual orientation sect
14. eo Overseas students As requested by the UK Border Agency Southampton Solent University requires new international students to produce a valid passport and student visa before they can complete enrolment at the institution Returning students with a new or amended passport student visa will also need to produce these on arrival at the University before they can complete registration o 5 early payment incentive scheme Qo Sponsorship and loans Qo Help and support We hope that you will find the online system intuitive and easy to use however if you do need help you should be able to find the answers in the online registration user guide Online registration user guide If this help page hasn t resolved your problems then you should contact the following helplines on Southampton City Centre Campus New Students 44 0 23 8201 5066 or email admissions solent ac uk Returning Students 44 0 23 8201 5060 or email studentrecords solent ac uk Warsash Maritime Academy WMA New Students 44 0 23 8201 5015 or email wma admissions solent ac uk Returning Students 44 0 23 8201 5006 or email wma _coursesupport solent ac uk Phone lines are open from 8 30am 5pm Monday to Thursday and 8 30am 4 30pm on Friday Timetabling To proceed to registration please click on the Register Me link below following the course title If your course is showing Service not Available and you are not awaiting the results of resits p
15. is not your correct number you should change it to a new one Term Time Accommodation Code Your Term Time Accommodation Code has to be collected by the University each year as part of a package of statistical information required by the UK government You must choose the code from the following list e Institution Maintained property Select this option if you are staying in Kimber David Moxton Deanery Chantry Hamwic Lucia Foster Welch Shackleton or Blyth halls of residence e Parental Guardian Home Select this option if you are living at home or with a guardian e Not Known Select this option if you do not currently know where you will be living e Not in Attendance at the Institution Select this option if you are distance learning studying entirely overseas e Own Residence Select this option if you are staying in a property that you own e Other rented Accommodation Select this option if you are renting a house or a room in a shared house e Private Sector Halls Select this option if you are staying in Mercury or Orion s point halls of residence e Other Select this option if none of the above describes your accommodation The Mailing Address Screen This screen will show the details we have for your mailing address This address will be used by the University to send you correspondence It is important that you keep it up to date or you may not receive important information about your course and studies Mailing Address
16. o Remember anew Sponsor Employer guarantee form is required each year o If we already have proof of this payment the value will be shown automatically in this field o Home EU EAA and Island students may edit this amount o Overseas students who believe that this amount is incorrect should contact the student accounts office on 44 0 02380 319970 Into each of the fields enter in pounds the amount coming from that source e g If your fees where 3325 you may split the fees to Self Parent 2225 Sponsor 1000 Total 3225 You may splits your fees 1 2 or 3 ways but the total of the three added together must equal the total course fees Sponsor Employer Sponsored students only If you have indicated that you have a sponsor employer paying all or part of your fees please complete their e oponsor Company Name e Contact Name e Contact Phone Number The Payment Screen Students with Fees to Pay Only Not Warsash Maritime Academy Students The payment screen allows you to pay all or part of your tuition fee online by Credit Debit card Early Payment Discount If you are paying your tuition fees yourself you may be able to receive a 5 discount for Please see the Terms and Conditions of the discount by clicking on the link at the top of the screen Skipping Online Payment The following students have the option to skip online payment e Home EU EAA and Island students e Overseas Students who have already p
17. on your behalf Disability The Disability field allows you to disclose any disability declarations relevant for you You can do this be selection one of the options from the following dropdown It is important that you declare any information which may affect on your studies during the registration process if you have not already done so This enables the University to work with you to identify and put in place appropriate support lt is also important that the University is aware of any medical conditions you might have so that staff can help you if you are ill select No known disability A specific learning difficulty such as dyslexia dyspraxia or AD H D A long standing illness e g cancer HIV diabetes heart disease or epilepsy A mental health condition such as depression schizophrenia or anxiety disorder A physical impairment or mobility issues e g wheelchair use A social communication impairment such as Aspergers syndrome Blind ar a serious visual impairment uncorrected by glasses Deaf or a serious hearing impairment Two or more impairments and or disabling medical conditions A disability impairment or medical condition that is not listed above Disabled Student Allowance DSA Students with Disabilities Only The Disabled Student Allowance should not be confused with the normal disability allowance which is a separate fund If you have selected a disability in the previous section then this field will be showing
18. ror your records Your payment reference ix CPGT_3458 pescription of item s paid Payment Amount Payment Information Hame on Card Mr Harry Potter Last 4 Digits of Card Number 1207 Authorisation Code 111858 Card Type VISA Please click here to complete the process Date 30 Jul 2042 41 18 Total Cost 7 100 00 Total paid today E7 10000 Eiling Address The Tilted wiz 55 545 Castle street AEERDEENM Aberdeenzhire ABI BA UNITED KH HGDOM The Registration Confirmation Screen Congratulations you have now completed the online part of the registration process If you have a printer available please print a copy of this page there is a print button at the bottom of the screen and bring a copy with you to final registration An acknowledgment e mail will also be sent to your home e mail account Online Registration Reference Mo 85214 This is the registration summary skipped page message Registration Confirmation Thank you for completing your registration online A summary of your registration data can be found below If you would like ta keep a copy of this for your records please use the Print button at the bottom of the page A confirmation e mail will be sent to your home e mail address containing your registration summary and other important information Campus Caras As well as Library access Gashhess vending i printing photocopying and catering and Spork Solent your cord will alsa b
19. verify 2012 07 30 ABOUT SSL CERTIFICATES On the next screen complete the following fields Card type Please select your card type using the radio buttons from the following e Visa e Visa Debit e Mastercard e Maestro Card Holder Name Cardholders name exactly as it is on the front of the card Card Number The long number on the front of your card Card Security Code The last block of three or four digits on the signature strip on the back of your card Expiry Date Must be after today s date Start Date Must be before today s date if applicable Enter Credit Debit Card Details mE evs ovg om of Card Holder Hame TUUS Card Mumber Card security Code Expiry Date MY YYY Start Date MA YYYY Billing Address Your billing address is the address where you are receiving the statements for your credit debit card Address 1 Addresiz Town City county State Postcode zipcode country Contact Number Tet paces Email Addreszz Confirm Email amp ddrezz Please click Bock ta return to the previous page Please click here ta cancel the process a Secured by thawte Bere 2Y07 7 3h ABOUT 31 CERTIFICATES Check that your billing address is the address that your card is registered to and make sure your email address is correct as a receipt for your payment will be sent to the email address only Once you have checked all of the information click the Continue button
20. AAT TAA Mary Bloges Same as term address MOTHER Lookup 2 The House Woodland Way Forest Borsetshire 01234565656 Cancel Save The Data Protection Screen In order for us to process your enrolment we need your agreement to the University Policies These policies which include Data Protection Terms and Conditions and Criminal Record checks are in place to ensure that the University is a safe and pleasant place for all to work and study We ask you to read each policy area carefully before ticking the box to accept the conditions If you disagree with a policy then you will not be able to register online and will need to manually register with the University upon arrival give permission for the University to share my financial information relating to my studies with First contact name Fred Bloggs First contact relationship Father Second contact name Peter Stevens Second contact relationship Em ployer Do you have any criminal convictions O 9 No i Yes that are undisclosed to the University i have read the University s Data Protection Declaration and understand how my Personal Data will be used i have read the University s Terms and Conditions and agree to be bound by them oave And Exit Permission to Share Financial Data The University s data protection policy explains who we will automatically share your data with However if you wish to give per
21. Address Telephone No Mobile Ha What Do I do Next e Returning Home EU EEA and Islands students You are now fully registered and we look forward to seeing you shortly e Returning Overseas students with no changes to their Visa or Passport Information You are now fully registered and we look forward to seeing you shortly e Returning Overseas students with changes to their Visa or Passport Information You have successfully completed the first stage of the registration process Final registration will take place at the University when you arrive on campus Please take your Passport and Visa to either Academic Services or to the Academy Student and Business Operations Office for students based at the Warsash campus They will complete the registration process for you e New students You have successfully completed the first stage of the registration process Final registration will take place at the University when you arrive on campus Dont forget to bring along your chosen proof of identification for inspection for overseas students your passport and visa You will then be issued with your Campus card A confirmation e mail will be sent to your home e mail address Please print this and bring it with you when you come to complete your registration Thank you for completing the online registration process we look forward to seeing you shortly
22. Grib a5 Guidance Overseas Warsash Maritime academy Stsdents Only Student Debt Pollc En Anl m To view paf files you need te have Adobe Reader installed Adobe Reader is available free Rr ace fram the Adobe web site We ask that you read all seven of the documents by clicking on each link in turn Once you have read all the policies please confirm your acceptance by ticking the box on the main screen The Funding Screen All Students The funding screen is used to gather information upon how you are funding your tuition fees at the university At this stage we only need to know how your fees are being paid Actual payments are taken on the next screen if required Course Fee Amount to be paid by self and or parent Amount to be paid by student loan Amount to be paid by your employer or sponsor Employer Big Tech Limited Employer Contact Peter Stevens Employer Phone 0987654321 Save And Exit Back Next Course Fee Read Only The full fee for your course will be shown here The course fee is determined by your residential status If you believe that the fee is incorrect then you should contact the appropriate department below Southampton City Centre Campus e New Students 44 0 23 8201 5066 or email admissions solent ac uk e Returning Students 44 0 23 8201 5060 or email studentrecords solent ac uk Warsash Maritime Academy WMA e New Students 44 0
23. IIS osten tette etd A ME e ec edu 39 Early Payment DISCOUM aictiaicennbteneniuit adve Repone E 39 Skipping Online Payme Nl su ctsstiud d castas mc PO addu isa eine oa t cda a 39 Minimum Payment Overseas students only cccceccceecceeeceeeene esse eeseeeeseeeseeesaeeens 39 Maximum Payment wanacn sents vega hd cnssensesnniunchantaunseantpentunbasinntdehsanntanbatnntaes E 40 Tomake a DayITiebllssssmsuusenn tua iat adt tania a aM aad tatu ers us CL me ufi Enn Dedi vasa pM ra 40 The Registration Confirmation Screen ccccccceecccseececeeceseeeeseeeeceueeseueesseeeseeeesseeeesaues 43 Wia Do eed iz i CERTE TTE HERI 43 Student Definitions The following definitions are used in this guide to indicate which fields you need to complete If a field has no definitions attached then it is applicable to all students Returning Students Students who are returning to the University to continue their course New Entrants Students who are starting a new course at the University Home Students with UK nationality EU EEA or Island Students with EU EEA or Island nationalities Overseas Students with any nationality except UK or EU General Questions Why do I need to register Registration is a legal requirement for all students attending a UK university It has to be completed each year before the start of term and is the trigger for the payment of student loans Do I have to do this online All students at Southampton Solent
24. Online Registration User Guide This guide has been designed to take you through the process of online registration It covers the process for both new and returning students and the differences between Home EU and Overseas students It is split into chapters covering general information about the service Individual screen content and guidance on how to complete the fields you will encounter We hope that you will find the online system intuitive and easy to use however if you do encounter any problems you should be able to find the answer on these pages If the guide doesn t resolve your problems then you should contact the following helplines on Southampton City Centre Campus e New Students 44 0 23 8201 5066 or email admissions solent ac uk e Returning Students 44 0 23 8201 5060 or email studentrecords solent ac uk Warsash Maritime Academy WMA e New Students 44 0 23 8201 5015 or email wma admissions solent ac uk e Returning Students 44 0 23 8201 5006 or email wma coursesupport solent ac uk Phone lines are open from 8 30am 5pm Monday to Thursday and 8 30am 4 30pm on Friday Contents Student DSMMINOMSicsicscicwieacaseaacconiguarsieoutasmu deussinmacemnnsescneseaotiawanacuaeaaeaoniauacanipeulwammn tenants 5 General QUESTIONS ssa sea te ee eae cc ene eee tee ae 5 WY GOH need to fegiSlOl 9 usc asiexiis bleibe pie tattbexeie bte ituri iesren ve 5 DO lHave TOGO IMIS ONIE 4 tex cote wicart ates a ens Veale atte cne
25. aid at least 50 of their fees To Skip payment use the Skip button at the bottom of the page At the bottom of the page you will see the following payment calculation screen Course Fee 8050 Outstanding balance 8050 Maximum Payment 7050 Paym ent Amount 2 Minimum Payment Overseas students only If you are an overseas student who has not already paid at least 50 of your tuition fee then the Skip button will not be available You must make a payment to cover at least 50 of your tuition fees to continue with the online registration process This is known as the minimum payment e g Course fees are 7000 50 of course fees are 3500 Fees already paid 2000 Minimum payment is 3500 2000 1500 To discuss the payment of your fees in instalments or any other payment issues please contact the Income Team on 44 0 02380 319970 Income Team Address A101 Southampton Solent University East Park Terrace Southampton Hampshire S014 ONY Maximum Payment The system will only allow you to pay an amount up to the value entered in the Self Parent section on the previous screen If you have already made a payment or you have a credit from a previous year this will already have been taken into account in the calculation e g Course fees are 3225 Amount to be paid by self parent 2000 Fees already paid credit on account 500 Maximum payment is 2000 500
26. as used feo monitoring engagement Tou will be required to present your Campus Card to a reader at every learning event from the start of the new academic year Failure bo cho so could bod to you being veithrlravem from your cours Returning students please dont forget to bring your campus cards with you when returning to the University 4 replacement fee ts chargeable for lost cards Wie book forward to sering you shorthy For returning Home FU and ean students and Overseas students wilh mo Passport or Visa Changs You are now Tulby ressisbered For relurning Overseas sludents with Passport or Visa Changes You have successlully completed the first stage of the registration process Final registration will be completed once you have presented your passport and visa to the faculty for checking For all new students You have woos lolly completed the First stage of the registratiun process Final registration will be completed onc you have presented your identification in person at the university You will then be Psu with your campus card General Barr TEET PORTALI 1G Blurnber 12078026 Faculty of the Creative industries and Society Course BA Hons Advertising Course year 1 Date of birth 01 44 00 Faculty Addresses Mailing Address Grampian Transport 94 Cas the Grampian ranspert 54 Castle Grampian Transport 54 Castle nnm Street ABFRDEEH AR 11 SBA Street ABFRDEEH AR 11 SEA Street ABERDEEM AR 11 SRA Email
27. ers so you may need to select a block first e g evens 2 50 and then your actual number 18 in the next field Postcode is a mandatory field for Home students and must be completed Overseas Students Only Overseas students cannot change their home address and should contact the relevant department shown on page 1 who will be able to change it on their behalf Home Email address The Email address field will show the home e mail address that we have registered for you If you no longer have access to this address you should change it to a new one Email address is a mandatory field and must be completed The university will normally send any communication to your University email address which is entered on the next screen For further details about your University email account use the click here link on the home address screen Home Telephone number The Telephone number field will show the home telephone number that we have registered for you If this is not your correct number you should change it to a new one Home Mobile number The Mobile number field will show the mobile teleohone number that we have registered for you If this is not your correct number you should change it to a new one Please enter mobile numbers in the following format i e If your mobile number is 44 07712 345678 Then enter either 07712345678 or 447712345678 This will allow us to send you text messages in the event that a lecture is m
28. ext to the field name To access the help simply click on the blue question mark The help text will appear in a pop up box and should guide you through that field To close the popup click on the X symbol in the top right hand corner of the popup The Registration Process The Welcome Screen The welcome screen is the first screen in the registration process it is mostly information that you just need to check Welcome ME HARRY POTTER BA Hons Animation Faoulty of the Creative Industries and Society Name Course Hame Faculty Welcome to on line registration Please follow the guidance provided on each page to take you through the process Progress ID Humber 11052428 Course Year 1 Welcome Revi ew Profile ihri ari Ti id Data Protection Pay Fees Payment Status Regis ter Students are requested to read the universities terms and conditions which include the Solent Charter and all University policies and regulations Copies of these documents can be found on the relevant pages of this system Fields marked with an are mandatory and must be completed Some fields have additional pop up help which can be accessed by clicking on the 7 next to the field On certain screen s you will also find links which can be opened by clicking on them If this help page hasn t resolved your problems then you should contact the following helplines on Southampton City Centre Campus
29. f your visa The system will check that this date valid Visa End Date Overseas Students Only Using the Day Month Year dropdown boxes please enter the end date of your visa The system will check that this is a valid date in the future The Next of Kin Screen All students are required to provide detail of at least one person who the university can contact in case of emergencies Reviewing and amending your contacts When you first enter this screen it will show a list of contacts that we currently have stored against your student record If these contacts are correct you can move on to the next screen If you wish to edit or remove a contact form the list you can do this by clicking on the appropriate blue link to the right hand side of the contact details Contact Name Relationship Fred Bloggs FATHER Adding a new contact Address 2 The House Postcode Phone AAT 1AA 01234565656 Edit Remove Add Save And Exit To add a new contact use the Add button which will take you to the Input Details screen Note All the fields on this screen with the exception of the post code are mandatory Once you have finished entering the contacts details click on the Save button this will take you back to the previous screen where you will be able to see your new contact in the list Contact first name Contact surname Relationship Same as home address Postcode Address Telephone J
30. g in University managed accommodation then the following addresses will help you complete this field correctly e Kimber Student Residence and David Moxton Annex St Mary s Place Off Kingsway Southampton Hampshire SO14 1XA e Deanery Student Residence Marsh Lane Southampton Hampshire S014 3NJ e Chantry Student Residence Marsh Lane Southampton Hampshire S014 1ZA e Emily Davies Student Residence Western Esplanade Corner of Fitzhugh Street Southampton Hampshire S015 2PU e Hamwic Student Residence Cook Street Southampton Hampshire S014 1YA e Lucia Foster Welch Student Residence Royal Crescent Road oouthampton Hampshire S014 3ZP e Shackleton and Blyth Student Residences Warsash Maritime Academy Newtown Road Warsash Hampshire S031 9ZL Term Email address This should be your official university email address e g username solent ac uk Term Email address is a mandatory field and must be completed The University will normally send any communication to your university email address For further details about your university email account please use the click here link on the term time address screen Term Telephone number The telephone number field will show the home telephone number that we have registered for you If this is not your correct number you should change it to a new one Term Mobile number The mobile number field will show the mobile teleohone number that we have registered for you If this
31. gistered you cannot go back into the system so if you need to make any changes to your information this will need to be done on your arrival at the University by the relevant department shown below 4 You are currently unable to register online due to your Extenuating Circumstances Repeat Level decision Full details on what you need to do in order to return to study in the next academic year will follow via post in due course 5 If the message Service Not Available is showing next to a course the University may not yet have opened that course for registration If you believe that your course should be open for registration please contact the relevant department shown below Southampton City Centre Campus e New Students 44 0 23 8201 5066 or email admissions solent ac uk e Returning Students 44 0 23 8201 5060 or email studentrecords solent ac uk Warsash Maritime Academy WMA e New Students 44 0 23 8201 5015 or email wma admissions solent ac uk e Returning Students 44 0 23 8201 5006 or email wma coursesupport solent ac uk Phone lines are open from 8 30am 5pm Monday to Thursday and 8 30am 4 30pm on Friday Registering on a course Check that the course showing is correct Then to start the registration process click on the Register button to the right hand side of the course description Registering upon multiple courses If you are studying more than one course you will need to register on each of t
32. have registered for the first course its register option will change to say registered This will only happen if you refresh the screen or open the initial My Registration link again You can then register on the second course It does not matter which course you register first have outstanding debt from a previous years study If you have unpaid fees from a previous year then you will not be able to register until this has been paid You may make a payment using a credit debit card by calling the student accounts office on 44 0 23 8201 3970 Income Team A101 oouthampton Solent University East Park Terrace oouthampton Hampshire S014 ONY Logging On Accessing the registration system The screen you are currently on is the course selection screen It is at this point that the system checks that you are entitled to use the online registration system and will display any courses that you need to register on at the bottom of the screen BS E Portal CES S University University gateway for students and staff Solent Fraser Home Support Library IT and Media Campus Employability Teaching and Learning Strategy Q Portal gt Portal Apps gt Registration Registration This service is currently available for the courses shown below The service will close two weeks after the start of the course Students who fail to register or regularly attend classes will be withdrawn from their course by the University
33. hem separately Once you have completed registration for the first course you simply repeat the process for the second one It does not matter which course you register first When you have registered on a course its register option will change to say registered and you will not be able to access is again If you need to make any further changes to your information this will need to be done by the relevant department shown on page 1 on your arrival at the University If you are studying more than one course you will need to register on each of them separately Once you have completed registration for the first course you simply repeat the process for the second one It does not matter which course you register first Starting the registration process Once you are ready to start click on the register button You will be asked to enter your name and password again on the screen below This is a secondary security check asked for when you are entering personal information on the system M AN ESERSC E ww outhampton lt l p T ASOLENT jr B gt Y W iniversity di an v AS You are in Confirm a Place Login User Name Solent3 Password eeeeeeece General Navigation Once in the registration system the following will help you to navigate the screens You may move to any part of the screen by using your mouse and clicking on the field required Scroll bars are
34. ided to the University on your arrival Who Will Pay your Fees Please select from the dropdown list the most appropriate statement of how your fees will be paid If your fees are split between two sources please select the source of the highest amount The most common answers have been placed at the top of the list for convenience Who will pay your fees Paid in full by Student Parents Paid in full by Student Loan England and Wales Mix of Student Parents and Student Loan England and Wales Students employer No fees Not known Other Overseas government Overseas institution Overseas industry or commerce Fee waiver under government unemployed students scheme Local Government Channel Islands amp Isle of Man Scottish FE Bursaries Paid in full by Student Loan Northern Island Mix of Student Parents and Student Loan Northern Island Paid in full by Student Loan Scotland Mix of Student Parents and Student Loan Scotland Absent for year Arts amp Humanities Research Council AHRC BIS Parental Education New Entrants Only The Parental Education field is asking whether either of your parents have obtained a higher education qualification such as a degree diploma or certificate in higher education Please select a response from the following list Have either of your parents obtained a higher education qualification e g 4 Degree Diploma or Certificate sea E select Don t know Information refused
35. lease contact the relevant department in the Help and support section above BA Hons Animation Year 1 Register Me This page Share Ed EJ E EA Rate O Comment Q Top of page Page last updated on Thursday 30 July 2015 at 10 54am Look up page author Accessibility w PL Follow Solent j outhampton 2 S M SOLENT f wv oa ZAR University If your screen contains a red message box at the bottom then the system has detected a problem with your registration you should follow the instructions in this box as until the problem is resolved you will not be able to use this service Resolving access problems There are five possible problems you may encounter at this stage 1 If you have unpaid fees from a previous year then you will not be able to register until this has been paid You may make a payment using a credit debit card by calling the student accounts office on 44 0 23 8201 3970 Income Team A101 Southampton Solent University East Park Terrace Southampton Hampshire S014 ONY 2 You have previously declared a criminal conviction which is currently being reviewed by the Student Affairs Manager Once their investigations are complete you will be contacted with further instructions If you have declared a conviction by mistake please contact the relevant department shown Below who will be able assist you 3 You are already registered on the course The word Registered will appear next to your course title Once re
36. mission for Southampton Solent University to discuss your finance details with anyone else in relation to your study at Southampton oolent University please complete the name and relationship fields At the bottom of the Screen You may nominate up to 2 people that the University can discuss your financial information with These nominations need to be made each year Criminal Convictions The University strives to provide a safe educational environment for its students and staff It is therefore necessary for all students at the point of registration to declare any relevant criminal convictions that the University has not already been made aware of You can find full details of what convictions need to be declared by clicking on the Criminal Convictions Disclosure link in either the text at the top of the page or next to the radio buttons in the lower part of the screen This link will open up in another window Criminal Convictions The University has a duty of care to prowide a safe educational environment for its students and staff The University is also committed to equal opportunities for all and to offering wide access to entry toits courses and it supports the notion of the rehabilitation of offenders In balancing these two commitments the overarching concern is to provide a safe educational environment and jt is therefore necessary for al applicants seeking entry toits courses to declare any reievant criminal convictions
37. ns more than one person X Unacceptable Sunglasses are not permitted X Unacceptable Photo must be in colour X Unacceptable The whole page has been scanned The image needs cropping before being uploaded X Unacceptable Background is not plain X Unacceptable Quality of photo is too poor X Unacceptable Side view X Unacceptable Portrait poses are not permitted Other objects are not allowed in the photo X Unacceptable Orientation is incorrect and webcam images X Unacceptable ocanned passport or driving licence images X Unacceptable Manipulated or joke image To attach a photo click on the Browse button this will open a windows explorer pop up box to allow you to search for the picture file on your computer Choose file Look in Hecent E Desktop My Documents Ja My Computer My Network File name 3M M Places Files of type ll Files Cancel Select the photo and click the Open button on the pop up box Now click on the Upload button to add the photo to your registration form If your photo is too large or not in a format the system can read you will see an error message telling you this This photo cannot be uploaded and you will have to select another one If the upload is successful your photo will be displayed in the preview area of the screen You may change your photo by uploading another one but you cannot delete a pho
38. ormation Commissioner shall be the Deputy Vice Chancellor or authorised deputy Terms and Conditions The terms and conditions policy consists of the seven documents shown on the screen below These documents outline the Universities rules and regulations which all students are bound by To access this screen click on the Terms and Conditions link in either the text at the top of the page or next to the tickbox in the lower part of the screen This link will open up in another window Terms and Conditions When you pecorived your offer from us we advised you that Ey accepting the offer and subsequently by enrolling on the course you are agreeing to abide by the University s regulations policies and procedures current at the tin of enrolment We also informed you that these could be accessed via eur Hello Uni website Who now remind you of some of the key policies that will ad Fiect you ass a student and itis important that you carefully read each of the documents accessed by the blue underlined links below before completing the registration praaess Student Declaration ASsSP Ssmint Regula ton oo Extenuating Circumstances Procedure EA Request for Special Actian Procedure 3 Guidance Home CU DEA and island Students Southampton Solent University Students Only 5 Guidance Overseas Students Southampton Solent University Students Oribi nas Guidance Home EU EEA and Island Students warzash Maritime Academy Students
39. ou are happy with STUDENT SMITH John Sample Student g FMAS A sample Student No 12345678 F Expires 31 06 2012 h Campus Card 1234 5678389 Your photograph should conform to the following rules Yit Fat 0 e Passport Style o Head and Shoulders only o Facing forward looking straight at the camera o Full Head without any covering Unless it is worn for religious beliefs or medical reasons o Nothing covering the face o Plain light coloured Background o In Colour not Black and White o No Hats or Sunglasses normal glasses are permitted o Of you on your own No other person or objects in the photo e Pictures from webcams will not be accepted e Scanned images from a passport or driving licence will not be accepted e Image files must be no larger than 1 5Mb in size e Acceptable file types are jpg jpeg bmp gif or png Note Students uploading false joke or inappropriate images will be charged for the production of a new card on arrival The following examples show what is and isn t acceptable as a campus card photo d However background is too dark Acceptable X Unacceptable oubject is too far away X Unacceptable Covering of facial features is not permitted X Unacceptable Hats are not permitted v Head coverings for religious or medical grounds are allowed Acceptable X Unacceptable Subject is too close X Unacceptable The photograph contai
40. oved or cancelled The Term Time Address Screen This screen will show the details we have for your term address Your term address is where you will be living during term time The University will not use this address for correspondence unless you also make it your mailing address on the next screen Term Address Same as home address Postcode AB11 5BA Lookup THE TILTED WIG 55 56 CASTLE STREET ABERDEEN ABERDEENSHIRE Term Phone Term Mobile Term Email Address harryp hogwarts wiz Term Accommodation Code select IT Save And Exit Back Next Term Address If your address is correct then you do not need to make any changes If you need to make corrections then you may type any amendments directly into the fields If your term time details are the same as your home details you can copy these in by ticking the box labelled Copy Home note it will also copy the home email address The quickest and most accurate way to enter a UK address is to use the Postcode lookup Enter your postcode in the field and then click on the lookup button A list of address will be displayed for you to choose from Some postcodes cover large blocks of numbers so you may need to select a block first e g evens 2 50 and then your actual number 18 in the next field Postcode is a mandatory field for all students unless you are on a study year abroad and must be completed If you are stayin
41. present on the right hand side of most screens and in some dropdown lists Use the up and down arrows at the top and bottom of the screen to make the information scroll We recommend that you complete the fields on each screen in the order they are presented Another way to move from field to field is by using the Tab key which will move you one field forward each time it is pressed Fields marked with a red astrix are mandatory and must be completed You will not be able to move to the next screen if you have missed any mandatory fields Some fields have drop down lists they are indicated by a down arrow box to the right of the field To select from a list click on the value you require If a mandatory drop down has select showing as its value you must select a replacement value from the list to be able to continue The Next button at the bottom of each page will save your data and take you to the next screen The Back button at the bottom of each page will allow you to go back to a previous page to check information or make changes If you need to leave the process at any time click on the Save amp Exit button at the bottom of each screen The information you have entered up to this point will be saved When you come back to complete registration you will be taken to the last screen you completed and can continue the process from that point Help is available on a number of fields This is indicated by a n
42. r parents obtained a higher education qualification e g A Degree Diploma or Certificate Prefer not ta say Y Occupation of main wage earner at your home address Plumber Have you been in care at any time since your 16th Birthday Mot a care leaver Save And Exit Back Next Nationality View Only The Nationality field shows your legal nationality It should be the country whose citizenship or passport you hold It is not necessarily your country of birth Nationality is also used to determine your residential status i e Home EU or Overseas and from this your course fees If you believe your nationality is incorrectly recorded please contact the appropriate department Southampton City Centre Campus e New Students 44 0 23 8201 5066 or email admissions solent ac uk e Returning Students 44 0 23 8201 5060 or email studentrecords solent ac uk Warsash Maritime Academy WMA e New Students 44 0 23 8201 5015 or email wma admissions solent ac uk e Returning Students 44 0 23 8201 5006 or email wma coursesupport solent ac uk Phone lines are open from 8 30am 5pm Monday to Thursday and 8 30am 4 30pm on Friday Who will be able to amend it on your behalf Domicile View Only The Domicile field shows your country of permanent residence If you believe your domicile is incorrectly recorded please contact the appropriate department above who will amend it
43. s a maiden name If you have already given us this information then it should be displayed in the field automatically You may edit the field just by typing in any changes Sex The Sex field records your sex as Male or Female This should be the sex recorded on your birth certificate It should already be recorded However if it is not or it is wrong you should select the correct option by clicking the radio button Sex is a mandatory field and must be completed The Home Address Screen This screen will show the details we have for your home address Your home address should be your permanent place of residence If you are an overseas student and wish mail to be sent to a UK address this can be set up on the mailing address screen later in this process AB11 SBA THE TILTED WIG 95 56 CASTLE STREET ABERDEEN ABERDEENSHIRE Email Address harrypi amp hagwarts wiz Telephone No Mobile No Fax No Save And Exit Back Next Home Address Home amp EU Only If your address is correct then you do not need to make any changes If you need to make corrections then you may type any amendments directly into the fields Home Students Only The quickest and most accurate way to enter a UK address is to use the Postcode lookup Enter your postcode in the field and then click on the lookup button A list of address will be displayed for you to choose from Some postcodes cover large blocks of numb
44. t Within the UK Outside the UK The second asks the general level of qualification What is the highest level you have attained select Undergraduate Postgraduate Level 3 The third asks you to select the actual qualification Qualification on Entry select UK doctorate degree Other qualification at level D UK masters degree Integrated undergraduate postgraduate taught masters degree on the enhanced Diploma at level M Certificate at level M Postgraduate Certificate in Education or Professional Graduate Diploma in Ed Other taught qualification at level M Taught work at level M for institutional credit Have you Had Assessment and Guidance FE Courses Only Was assessment and guidance provided by academic staff covering e Implication of the choice of the student s learning programme including in respect of academic progression and career choice e The entry requirements of the chosen learning programme e Anassessment of the suitability of the level of the chosen programme for the student including any credits or exemptions which may be appropriate to the student e Any financial or other support required by the student including that set out in the additional support assessment form e Any issues raised or agreed upon by the Counsellor and student WMA Discharge Book Number Warsash Students Only Please enter your Discharge book number If you do not have it at this stage it can be prov
45. t doce lata 5 What if can t access the INternet cccccecccseccceeeceeeceeeeceueeceeceusecsuesseeeseeecsueeseessaes 5 When Can dT edlStel escasas aed tdeo onea EETA EE DR 5 What do need to prepare before registering cccccceseecceeeeceeeeeeeeseeseueeseeeseeeeseeeenes 5 How long will registration take cccccscccsseccseeceeeececceecceeeceueeseeessucesueesaeeseeessueensss 6 Do have to complete all the details on the forms eeeeeeeeeeeseeese 6 Do have to complete the registration in one session eeeeeeeseeeeeeeee 6 have completed the registration process but need to change some information 6 am studying on two different courses how do register eeeeeeeeeeseessss 6 have outstanding debt from a previous years study ccecceeeceeeceeeseeeneeeneeeneeeneeeneees 6 OJIN OO MR TO TA 7 Accessing the registration SVSle ITI sca do sodbed ce prp aote correr kae ao Ee uk waa aged died vu d etdleo dug odis udo sad 7 Resolving access DrobDIletms resi esos duel eda al eddie 8 Registering on a COURSE suis TU MP 9 Registering upon multiple courses seessessseseeeeeee nennen nnne nnnm nnne nns 9 Starting the registration PrOCESS cccccsececseececeececeeceseeeeeseeeeseeeesseeeeseeeeseeeessueesseeeessaees 9 General Navigatio sissies tes ico Sae s tte tabat ton D 10 TheRedic tahon
46. t you from your application Do I have to complete all the details on the forms The majority of the fields will already have the correct information in them from your application or for returning students from last year s registration For these questions all you will need to do is check that the information is correct and make any necessary amendments Fields with a red astrix next to them are mandatory and must be completed by all students Do I have to complete the registration in one session You should try to complete the registration in a single session However you can exit the process at any point by clicking on the save and exit button The information you have entered up to this point will be saved When you come back to complete registration you will be taken to the last screen you completed and can continue the process from that point have completed the registration process but need to change some information Once you have completed the process by reaching the summary screen you cannot go back into the system so if you need to make any further changes to your information this will need to be done by the relevant department shown on page 1 on your arrival at the University am studying on two different courses how do register When you sign in to the registration system you will be shown both the courses you are planning to study this year You will need to register on each one independently Once you
47. to Photograph C My Photos 3M JPG Upload Once you have uploaded your photo don t forget to check the sample image is correct before continuing to the next screen The Statistical Information screen The university is required to collect the following information from students on behalf of the Higher Education Statistics Agency HESA which is a UK government agency The number of questions you will be asked will depend upon your course and the year you are in All questions on this screen are mandatory and must be answered Nationality 7 UNITED KINGDOM Domicile ENGLAND Disability A specific learning difficulty such as dyslexia dyspraxia or AD H D Y Disabled student allowance The student has a disability and is not in receipt of Disabled Student Allowance Y Ethnic origin 10 white Y What is your religion Ma religion Y What is your sexual orientation Heterosexual T Is your gender identity the same as the gender you were assigned at birth Yes Last school college you attended E Barton Peveril College Where did you gain your highest previous qualification Within the UK What is the highest level you have attained Level 3 Y Qualification on Entry AJAS level Y Have you had assessment and guidance Yes No Who will pay your fees 7 Award assessed by English or Welsh LEA amp paid in full by LA or by the SLC i Y Have either of you
48. ts to the University before their registration can be completed ID type Passport ID number amp BC123456XY7 Start Date 01 2010 1 we End Date 3 Visa number 123ABC456EFG Start Date 15 v January v 2009 EndDate 31 2011 ID Type Please select the type of Id that you will be presenting to the University for identity verification when you arrive on campus Remember you must bring with you the original document as photocopies cannot be accepted You may use the following as proof of ID e Passport e Photo Driving Licence e European ID Card e Other Official Photo ID e Birth Certificate Note Overseas students must produce a passport and this option will be pre set for you ID Number This should be the unique number on the form of identification that you have selected above If you have selected passport as your ID Type then you will also be required to enter Passport Start Date Using the Day Month Year dropdown boxes please enter the start date of your passport The system will check that this date valid Passport End Date Using the Day Month Year dropdown boxes please enter the end date of your passport The system will check that this is a valid date in the future Visa Number Overseas Students Only Please enter the unique number printed on your visa Visa Start Date Overseas Students Only Using the Day Month Year dropdown boxes please enter the start date o
49. wulnerable adults If you are entering courses in these areas you must tellus about any criminal convictions including spent sentences and cautions including verbal cautions and bind over orders Please complete a conviction disclosure form and return it to the Student Advice Manager RAVOHUEZ Southampton soent University East Park Terrace Southampton 5014 OYT Any information you provide will be treated as strictly confidential Criminal Convictions Disclosure Form Criminal Convictions Disclosure Procedure E Having read the screen if you need to declare a conviction please download the Criminal Convictions Disclosure Form from the link on the screen and return it to Student Affairs Manager RM047 Southampton Solent University East Park Terrace Southampton S014 OYN On the main screen confirm that you have a conviction by selecting the Yes radio button Note If you are declaring a criminal conviction the registration process will be stopped at the end of this screen Once your disclosure has been reviewed by the Student Affairs Manager you will be contacted about completion of the process Data Protection The University s data protection policy is in place to ensure that your personal data is held securely and can only be seen by those people and organisations who have a genuine need to access it To access this screen click on the Data Protection link in either the text at the top of the page or ne
50. xt to the tickbox in the lower part of the screen This link will open up in another window We ask that you read the policy carefully before confirming your acceptance by ticking the box on the main screen p Southampton ww SOLENT ANN University Data Protection Policy 1 This Policy sets out the general regulations which govern Southampton Solent University s compliance with the Data Protection Act 1998 The policy is supported by specific protocols and procedures to be followed by University staff agents clients partners and students and should be read in conjunction with other policies including the E mail Usage Policy and the Maintenance of Records Archive Policy In the case of students the policy should be read in conjunction with the relevant passages of the Student Regulations Charter In certain specified instances these regulations and procedures also apply to clients and associated bodies of the University 2 The University its staff students clients agents and other associated bodies as Users and or processors of personal data computerised and manual have an obligation to comply with the principles of the Data Protection Act 1998 Under the Act all individuals as Data Subjects have the same rights regarding their personal data Management of Compliance 3 All organisations must notify the Information Commissioner s Office of its intention to process data The Universitys correspondent with the Inf
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