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ePortfolio: User guide for Foundation programme trainees – 2012

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1. Compose Attachments To IEX Ce x CC l x Subject o o j J B 7 U3E3 2323 3B DO Ati Yr FontName Realin Ar Or gt Finally compose your message and click on the Send button e Delete select the appropriate message s to delete To delete one message highlight it and click on the Delete button To delete multiple messages place a tick in the checkbox next to them and click on the Delete button e Reply select the appropriate message that you want to reply to and click on the Reply button This will reply to the sender only e Reply to All select the appropriate message that you want to reply to and click on the Reply to All button This will reply to everyone that the message was sent to e Forward select the appropriate message that you want to forward on to other trainees Supervisors within your location and click on the Forward button e Move to Folder select the appropriate message s that you want to move to another folder within your Messages section 42 2 11 The Help Menu You can access the Help section by clicking on the Help menu header You can get help and support information on ePortfolio here Help Section z Information User Guides E Read helpful documentation and resources on the E Download a printable User Guide on how to use you Foundation Programme and how to use your ePortfolio ePortfolio Access Rights Blank Forms Q Review the access that different roles wit
2. Research To add a new Research Achievement fill out the details below and click the Save button Achievement I Date Upload Additional Evidence Select File x Details In order for a Supervisor to see this entry it must be sb Private or Shared Cancel 36 2 9 4 Presentations This is a section for recording any presentations that you give It works the same way as demonstrated in the Research section above 2 9 5 Tasters This is a section for recording any Taster sessions that you attend It works the same way as demonstrated in the Research section above though there has been a special form developed for this area shown below Taster Personal Details 05 08 2010 o 31 07 2011 Taster Details bets iad ere trainee please attach a copy of the taster timetable if Select File x available Taster Specialty Please Select B Name of Taster Supervisor Grade of Taster Supervisor I s pp her bs Duration No of days al seis Annual leave 0 5 eas Total leave po TO rere Dates of Taster From fet Reflection on the Taster 2 9 6 Audit This section can be used to record any audits you complete It works the same way as demonstrated in the Research section above 2 9 7 Teaching This section can be used to record any teaching you deliver It wor
3. 2 3 4 Last Login As a security feature the date you last logged in on and the browser you used will be displayed on your home page If the date or browser are not what you expected please contact ePortfolio support see section 2 11 4 for details of how to do this 2 3 5 Your current post This provides details of your current post including dates of service and details of any specialties 2 3 6 Recent messages Your home page is linked to the ePortfolio messaging system see section 2 10 Recent messages form the last seven days will be displayed here so that it is easier for you to see when there are new messages This list is restricted to showing the five most recent messages so you should always check your messages section as well 2 3 7 Form Status The key forms to be completed for each post are now displayed on the home page so that you can keep track of them and access them more conveniently The status shows a tick if one or more form exists on the current post Each form will have a variety of actions available depending on the status of that particular form Actions available View If the form has been completed for the current post it will be available to view by clicking this link Create if the form is not present then the option to create the form will be presented Note see sections 2 7 2 1 and 2 7 3 for details on the appropriateness of self entered forms Ticket If the trainee does not have rights to
4. M ePortfolio ePortfolio User guide for Foundation programme trainees 2012 Curriculum Updated for 2012 2013 training year Author Joel Smith 01 08 2012 1 User guide for Foundation Programme trainees Version 5 0 1 Introduction A O e dl E 1 1 Why has this guide been updated for the 2012 13 training year ooooooocccccccnnnannncns 5 2 Using the ePortfolio System oooccocnoocccnonocccnonoccnocccnaconannacns O 2 1 AE ANASI AE AE iia 6 2 1 1 Receiving your ePortfolio account details o oooooooncccnonononaonnnnnonanonnonnnnnnnnnnnonanononnnnons 6 2 1 2 LOB BIMG A A e a aa Oh AE cece Restos 6 2 1 3 GIOSSArYiORLONIMS oxicce ses oes A E vest vince andes A eee ate hehe 7 2 2 The Header Daria a Saige aa aE a ea aeaa Aa 7 2 3 The Home Pagoda iniciada 7 2 3 1 Al aci ds 8 2 3 2 Courses and SMS od MA ea do ina ad 8 2 3 3 Show my recent Activity ennen ina E e a A A E e E A E E T eni 8 2 3 4 Last LOSIN aenar eai a a a a a a e 8 2 3 5 VouUrcurrent POS Errata Ral alee Ae ate 8 2 3 6 Recent MESS Ae Sii Ale a ee LS a eee ee 8 2 3 7 FONOS as A T 9 2 3 8 All posts in current training prograMmMe cccccnnnononnnnnonnnnnonononnnnnnnnnnnnononnnnnnnnnnnnnnnnnnannnnnos 9 2 3 9 Quicklink S iite A A dd 9 2 4 The Navigation Mens tccesedecevecasevdtssesetenseteredsoseotaeasenctedddseeetauneseed deny hadas 9 2 5 The Home Menu nunca cai ito ici 12 2 5 1 Summary Overview occiso id dida de 12 2 5 2 Personal Detail iii AA A
5. 06 06 2011 irect observation of procedural skills DOPS Fl 21 06 2011 Mini clinical evaluation exercise CEX Fl 21 06 2011 Dcore Procedure 23 06 20 1 Back Make PDF Once generated the PDF will be added to your list of PDFs Available for Download see below The list will include details such as the date that the PDF was created From this list you have three further options you can Delete or Edit the PDF by selecting the relevant link You can also select to View the PDF this will download and open the PDF in a new window using your computer s standard PDF viewer 13 Home gt Profile gt Download Portfolio Download Portfolio Below are the Portfolio Downloads on file for this account These are PDF files that contain a snapshot of the ePortfolio information you selecte at the time it was created Select items from my ePortfolio to make into a PDF PDFs Available For Download Files Description Files wits em were generated today 2 5 5 1 Printing your ePortfolio Downloading your ePortfolio to a PDF format is the only reliable way of formatting the contents of your ePortfolio in a manner that will enable you to print without error For data security reasons only the trainee can download and print out the contents of their ePortfolio 2 5 6 Courses and Seminars This section is linked to the Course and Seminar notification bar on the home p
6. e Rename select the new folder you have created and give it an appropriate name e Delete select a folder you have created to delete it The functions available in the top bar as shown above relate to messages e New compose a new message to another ePortfolio trainee or Supervisor You can use the Cc send a copy of the message to someone other than the main recipient and Bcc send a copy of the message to someone else however it doesn t indicate to the recipient that you sent this copy functions and various formatting options within your message It is also possible to upload attachments if required by clicking on the Attachments tab Note All of these functions are also available when replying to or forwarding a message Click on the To link to add a recipient the Cc and Bcc functions work in the same way 40 gt 0 Send Cancel Compose Attachments Jo x Ce X Bec x Subject JBI UE S38 8 C aA jig Fontname Realty Ar amp r gt lt Select your location from the drop down box and click on the Find Users button Supervisors and trainees within your location will be displayed Select those who you want to send the message to and click on the Add Recipients button and then Finished Alternatively you can click on the User Search tab to manually search for a specific ePortfolio user 41 gt Q Send Cancel AAA
7. 1 Summary Overview This is a summary of all the electronic forms available for your current and previous posts You can view forms that have been submitted or create new forms where appropriate Type Form Submissions Core Procedure p a L Submission a Mini clinical evaluation exercise CEX Fl Q 2 Submissions Direct observation of procedural skills DOPS FI Q I Submission Sa o e je inacincuds A A cee a ae AR Developing the clinical teacher assessment F1 7 a Gie Summary TAB x 3600 Team assessment of behaviour TAB x Self TAB amp Create Induction meeting with Clinical Supervisor amp I Submission amp Create Initial meeting with Educational Supervisor M Create Combined Induction meeting with Clinical Supervisor amp Initial meeting with Educational Supervisor amp Create Mid placement review M Create End of placement review amp Create Mid year review of progress amp Create Additional Action Plan l Create Clinical Supervisor s Report x B BIBS BIB RIBA OA Aaa Attendance x 2 5 2 Personal Details You can view and edit your personal details here for example your name e mail address and you can upload a photo too the photo will be visible to those users who can view your portfolio and those using the ticketing facility You can also change your password and username here 2 5 3 Post Supervisor Details You can review your current Post or Supervisor details These are set up
8. 43 IES User Guides ar 44 PA A A NN 44 21157 ADOUL CPOrttOllO tt A dea nt seeds arte eed 44 ZAR Release Nod la 44 2 12 Logging Dti o 44 3 Completing your ePortfolio ccsscssccscesscsscesccscesccsscsseeeess AD 3 1 What is the Foundation ePortfolio cicocionosiiionianin atinada irradia dos dencia 45 3 1 1 F rth r RIE ici tail a a A A a A ad 45 3 2 What to include in your ePortfolio ccoononoooononcnncnnnononannnnnnnnncononn nn nnnnnnnnananano nos 46 3 2 1 Overview of meetings in each placeMent oooooococcccccnnonononnnnnonononanonancnnonnnnnononnnncnncninannnns 46 3 2 2 Programme Timetable and documents ococccccncnonnnononnnnnnncnnnanononnnnnnnnnnnno nn nnnnnnnnanacnnnnnnnos 48 3 2 3 Assessment and SLE numbers during the Foundation ProgrammMe ccccccncnnnonnnnnnnonons 50 3 2 4 Supervised learning events during the Foundation Programme ccceseesssteeeeeeeesees 50 4 Document History and Acknowledgments ssscssscssessseeeee DL 1 Introduction This user guide explains the step by step process to correctly completing your electronic portfolio ePortfolio which is required to demonstrate your progress though your Foundation Training Programme This user guide will offer you advice on e How to use the ePortfolio system e How to complete your ePortfolio It will also mention useful topics such as e What is to be completed by you and your Supervisor s e What to include a
9. 59 Complete tom Other Consultant Samw8863c 24 07 2012 15 04 38 Complete geoff geoff9889449 geoff com bnfd9pw6tm 24 07 2012 15 03 55 Incomplete dave dave109982838 dave com 36x5x4d6q7 24 07 2012 15 03 29 Incomplete Senior Nurse Band 5 2 Harry Specialist Nurse Sister 865hya2n7d 01 08 2012 16 29 12 Complete Allied Healthcare Professional 2 No Tickets or Forms have been created for by this group of Assessors Other Team Members 2 No Tickets or Forms have been created for by this group of Assessors Total Tickets Sent Pending Complete 5 2 3 A green category indicates that you have fulfilled the requirements for that type of assessor In the example above two Doctors have returned the forms so the category has changed to green An amber category indicates that ticket requests have been made but some are pending Red indicates that no tickets or forms have been created by that group of assessors The individual TAB returns will not be viewable by a trainee You will see that the form has been entered into your account but rather than showing as a blue link the details will appear as normal text This is intended as trainees do not have permission to Once you have the requisite number of TAB returns normally 10 your supervisor will be able to release a summary of the TAB forms which will appear at the bottom of the TAB page 2 7 2 Assessments Core Procedures You can view the Core Procedure assessments that have be
10. New Assessment button below This will generate a unique code that the Assessor can use to login to ePortfolio and submit the assessment You can send a ticket reminder if the ticket has not been completed within 7 days The Send Reminder link automatically appears next to any tickets that have not been completed within this time frame To yis orire yomo ncluding tickets you have completed for others click here q Request New Assessment BS View tickets generated from 01 06 2011 Z to 01 07 201 F Date l Assessor Name Assessor Email Login Code Form Procedure Post 23 06 201 I joel joel ghui conm 2gkn9rh3fs V Core Procedure Venepuncture FYI Royal Infirmary of Edinburgh 01 Apr 2011 to 31 Jul 2011 You can also access the ticket request page directly from the Forms menu By performing a ticket request you are creating a unique code so that an external assessor who may not have an ePortfolio account can access the system allowing them to complete assessment forms for you in your programme You can also view previously generated codes by inputting a date range on this page Note f you delete a code and the assessor then tries to use it they will not be able to You will need to create a new code After clicking on the Request New Assessment button you will need to complete various forms and click on next after each section Note You are responsible for inputting all of the c
11. and PDP Forms Reflection Additional Achievements Messages Help Select Role Target Timeline Below is a timeline for the Assessments Forms that should be completed and the progress made Post FY1 Royal Infirmary of Edinburgh 02 Aug 2011 to 07 Dec 2011 General Internal Medicine a Completed By Month Requirement So Far Status 4 2 x Mini CEX 2 Y 4 2x CbD 2 Y 4 x DOPS Y 4 10 x TAB 6 x 4 x Self TAB 2 Y 4 x Initial meeting with Supervisors 3 Y 4 x End of Placement review 0 x Each timeline is defined by the Postgraduate Deanery and implemented by the ePortfolio team If your Deanery has yet to contact the ePortfolio team or chosen not to have a timeline set up you will see a message saying A Timeline has not been defined for your region yet 2 7 8 Ticket Requests You can request an external assessor from all the forms sections above by clicking on the Request External Assessment button in each forms page Requesting an external assessment starts a procedure know as a ticket request For example if you wanted to start the process from the SLEs section you would click the button as indicated on the screenshot below The button is in a similar place on the other forms pages Supervised learning events SLEs ASLE is an interaction between a foundation doctor and a trainer which leads to immediate feedback and reflective learning They are designed to help foundation
12. are no forms available in this page It is envisaged that the form will be made available later in 2012 Dr Training Foundation_trainee_2012 Foundation Trainee NHS the amp Foundation Programme Si St John s Hospital 23 Jul 2012 to 30 Nov 2012 Change eS ducation Foundation Scotland Prog ramme Home Curriculum and PDP Forms Reflection Additional Achievements Messages Help Home gt Forms gt Progression Foundation ARCP Progression Foundation ARCP Please select where to file this Progression Foundation ARCP and then select the Create link There are no Forms of this type available for your region in ePortfolio If you think this is in error please contact Support 2 7 7 Target Timeline In this section you will find a target timeline set up to help you monitor the forms required for your ePortfolio The requirements are grouped either by post or by training period There is a drop down menu to select the post that you wish to view the requirements for You will see displayed by how many months you have to complete the requirement from the start of the post training period not the current date You will see how many forms are required and also a running total of the forms completed so far There is also a status column that displays a red cross when the number completed is lower than the number required When the required number is reached the cross changes to a green tick 27 Home Curriculum
13. create a form but can issue a ticket for it see section 2 7 5 for details you can move directly to the ticket request page Please note The list of key forms is as defined by the UK Foundation Programme Office Your specific requirements for each post may differ by deanery See section 3 2 for more details on what is necessary to include in your ePortfolio 2 3 8 All posts in current training programme This area displays all posts and supervisors in your current training programme displaying post dates locations and supervisors It also provides a quick way to directly message a supervisor Click the Send message link next to each supervisor to take you to a message pre populated with that person s name 2 3 9 Quick links This provides quick direct links to areas you may need to access on a regular basis Not shown on screen shot above 2 4 The Navigation Menu The site is divided into seven sections and there is a drop down menu for each one If you click on the menu header e g Reflection you will be taken to that section where you can see all items within it and a description of what each one is used for Dr Training Foundation_trainee_2012 Foundation Trainee Foundation Programme S1 St John s Hospital 23 Jul 2012 to 30 Nov 2012 Change Role Programme Post Logout NHS the amp faon foundation otland ogramme Home Curriculum and PDP Forms dditional Achievements Messages Help Scq R r 4 ear
14. describe how you intend to address each objective and when you hope to demonstrate that you have met it You should also record evidence that you have achieved and maintained the objective in this section They will remain in your Non Curriculum PDP to reflect your achievements Show Details 2 records displayed out of 2 sort by Last Modified DESC Y items per page 50 page 1 of co Title Date Modified Achieved Shared Action 01 07 2011 x Edit Delete Links 06 06 201 I x ai Delete Links Click on the title to view a PDP entry or place a tick in the Show Details checkbox to get an overview You can also edit or delete the entries You can add a comment or signature to it by clicking on Links the comments will be displayed at the bottom of the entry and they are visible to all who you choose to have access to it If you want your Supervisor s to be able to view your entries then you can choose to share them If not you can choose to keep them in your private area and no other ePortfolio user has access to your private entries Your Supervisor can sign the PDP entry and add a comment if required however you must share an entry first so that they can view it To add a new entry in your PDP click on the Add New Entry button Then complete the free text boxes for your PDP entry and click on the Save button Remember to select Place in the shared area of my ePortfolio from the drop do
15. doctors develop and improve their clinical and professional practice and to set targets for future achievements SLEs aim to e support the development of proficiency in the chosen skill procedure or event e provide an opportunity to demonstrate improvement progression highlight achievements and areas of excellence provide immediate feedback and suggest areas for further development e demonstrate engagement in the educational process Participation in this process coupled with reflective practice is an important way for foundation doctors to evaluate how they are progressing towards the outcomes expected of the Foundation Programme Curriculum 2012 the Curriculum Read More Further SLE information can be found in the FAQs page here SLE Descriptions Direct Observation of Procedural Skills DOPS SLE Read More Mini clinical evaluation exercise mini CEX F1 SLE Read More Case based Discussion CBD SLE Read More Developing the Clinical Teacher F1 SLE Read More q Ticket Request y Add New SLE SLE View Submissions Mini clinical evaluation exercise mini CEX Q_24 July 2012 18 40 Mini clinical evaluation exercise for learning mini CEX Joel E Clicking the Request External Assessment button takes you to the Ticket Requests page as shown below 28 Ticket Requests To request an assessment from a person who does not have log in access to this account on ePortfolio select the Request
16. of procedural skills DOPS FI 21 06 2011 10 1236 8 Add Link Once generated links can be displayed by clicking on the link icon for a second time Links can be deleted from a competency by clicking on the delete button adjacent to the link circled above Note that this just deletes the link the saved form itself is unaffected 2 6 2 Trainee ratings and comments The Curriculum outcomes 1 16 presented here can be expanded either one at a time using the symbols Expanding the categories reveals the outcome subheadings each which is represented by a blue text subheading link E 1 Professionalism Y I links O G33 O 3 J0 4 1 1 Behaviour in the workplace Y 05042012 T Testing QA found trainee Not Achieved 13 05 2011 xcvbxcvc dfgdfgdsfg A T Testing QA found trainee FI Level Competent 16 05 2011 AL A Joel Smith FI Level Competent 24 05 2011 2 1 2 Health and handling stress and fatigue Y A T Testing QA found trainee FI Level Competent 12 05 2011 A Testing QA found trainee Blank 25 05 2011 Test comment A T Testing QA found trainee F2 Level Competent 25 05 2011 Ls Joel Smith FI Level Competent 24 05 2011 amp 1 3 Time management and continuity of care 8 a im Testing QA found trainee FI Level Competent 13 05 2011 By clicking on the competency link for example 1 1 Behaviour in the workplace you can view the following information e The outc
17. supervisor s end of year review meeting mandatory End of placement reports are drawn together by the educational supervisor in an end of year report which will inform the ARCP panel s decision regarding satisfactory completion of F1 and F2 The educational supervisor s end of year report is an overall professional assessment and judgement of the foundation doctor 3 2 2 Programme Timetable and documents The Foundation Programme follows a cycle that is repeated in each placement All the documents from each placement will be reviewed This is a general scheme Any specific instructions from your Deanery or Foundation School will have to be followed NOTE If your clinical and educational supervisor is the same person you can combine these meetings Timing Foundation doctor Educational Clinical supervisor and supervisor and foundation doctor foundation doctor Recommended in first Sign educational PDP reviewed e Review PDP week of placement agreement conditions of and completed and discuss but must be taking up a training post at Initial meeting placement completed within the beginning of your form specific three weeks of Foundation Programme completed objectives starting placement Sign health declaration at e Clinical mandatory the beginning of each Supervisor s training year induction Sign probity declaration at form the beginning of each completed training year e Establishes Review FP Curri
18. then select the Create link File against FY1 Ashford Hospital 06 Apr 2011 to 02 Aug 2011 A Action Self Appraisal Form Self Appraisal Form Z Create Self appraisal of learning M Create Again you can view or create forms by clicking the blue link or Add new Self Appraisal form button in the same way as for the Assessment forms detailed above in section 2 7 2 Note Not all deaneries use self assessments forms so this section may not have as many forms available if you are located in an area that does not require them 2 8 3 Careers Management This page allows you to keep a record of any career development activity you undergo This sort of activity can take place in many varied formats ranging from discussions with supervisors to large events or fairs 33 The history of any careers discussions you have should be saved here including dates and names of Supervisors who have contributed to the discussion as well as relevant points discussed To save a careers discussion or record of an event start by clicking the Add New Career Management button Home gt Reflection Careers Management Effective career planning and career management support is an integral part of the Foundation Programme Trainees are expected to be proactive in career planning and are encouraged to consider their possible career pathway when choosing F2 attachments audit projects where relevant and research Traine
19. 31 07 2011 E a 8 Post roca ane action Induction meeting with Clinical Supervisor Y View ATENTA PEA E ANA Ai WA FYI 01 Apr 2011 Royal Infirmary of il Initial meeting with Educational Superviso x Create 2 ds de EIA E en e ceccseeecee to 31 Jul201 Edinburgh Foundation Educational Send Message Combined Induction meeting with Clinical Supervisor amp Initial meeting x Crete Supervisor with Educational Supervisor Hr id e A Ae E IE FYI 02 Dec 2010 Royal Infirmary of jt Mid placement review x Eee y ry Testing QA found edsuper pens Sanne eens ween enna em Gora to 31 Mar 2011 Edinburgh Foundation Educational Send Message End of placement review x Create Supervisor Mid year review of progress x Create AA Die cog UIST PORES EET RTS ETT Oe ida hs ben a A FYI 05 Aug 2010 Royal Infirmary of Testing QA found edsuper Additional Action Plan x Create to 01 Dec 2010 Edinburgh Foundation Educational Send Message Supervisor 2 3 1 Alerts This is a facility for Deanery or local administrators to enter alerts on any information news announcements they have 2 3 2 Courses and Seminars This is a facility for administrators to enter information on courses and seminars 2 3 3 Show my recent Activity Click this link to indicate recent activity that relates to a trainee s ePortfolio account and includes recently added updated signed or commented forms PDPs and logs The top ten recent activities in your account will be displayed
20. 7 2011 12 05 2011 Edit Delete Links rocas Rewarch 12052011 osas Ear ink You can view previous additional achievements from this page by selecting the appropriate entry from the list of achievements You can either click on the record s name to open it and view it in a 35 new page or you can check the show details box to view a condensed version of the reflection on this page To add a new entry click on the Add New Additional Achievement button You will see a list of types to choose from To select one click on the blue name For example the link to open a Research log is highlighted below Select Type of Additional Achievement Please select the type of Additional Achievement you would like to add from the list below Post FY1 Royal Infirmary of Edinburgh 01 Apr 2011 to 31 Jul 2011 Additional Achievement Description amp Non Academic Achievement After selecting a form you will be presented with a form the fill in After filling in the details of the achievement please note the Private or Shared drop down box circled below if you want your supervisor s to be able to view your entries then you can choose to share them or you can keep them private Your Supervisor can sign the reflection and add a comment if required however you must share an entry first so that they can view it Home gt Additional Achievements gt Summary Additional Achievement Detail
21. A AA AA 12 2 5 3 P st Supervisor Detallada dde arabe 12 2 5 4 Declarations and AgreementS ccccccnononononnnnnonononononononnnnncnnnnnrnnnnnnnnnnnnnnn nn nnnnnnnnnnananonannos 12 2 5 5 Download Portal teta td 13 2 5 6 Courses ANd SOMINAFS ecccceesececseceeseecececeeceaneecaaececaceceaesaeeeesaeceeaceseeaeeeasaeceeaaeneneeeenas 14 2 5 7 My Filled EOS dd ae hee 14 2 5 8 ABSENCES A 14 2 6 The Curriculum and PDP Med rara id 15 2 6 1 LINKING evde EO ae e a a r R a a a Aa iea Ee Ea a 15 2 6 2 Trainee ratings and cOMMENtS ii e ek ke BAS 16 2 6 3 The curriculum overview traffic light Status OVervieW coconococoonnonononononancnncnnnnnanannnnnos 17 2 6 4 Requirements of competency sSigN Off oococcccnonononoonnnnnnononanonannnncononananononcnnnnnonananononnos 18 2 6 5 The e LFH and UKFPO curriculum toolkit curriculum link icons sesse 18 2 6 6 Personal Development Plan c cccccccccssssssscccecececsesesseaeeeeeceseaaeseseescesseaaaeseeesseeesseseaaeas 19 2 7 The FORMS MENU taa di dic 21 2 7 1 Assessment TAB A A A A ad dai 21 2 7 2 Assessments Core Proc dures cc cccssccccecsssscceessececeeseeececsaeeceesaeeeceesaeeeceeaeeeeceeaeeeeees 23 DEVS A 24 2 7 4 Clinical SUpervisor For MS a did 25 2 7 5 Educational Supervisor FOIS iii cdt deis 26 2 7 6 Progression Foundation ARCP ccsscccssscessseecseceessecesseecseeesaeceessecesseecsseecesaueceeseeenaees 27 2 7 7 Target TIMO it A A A AA A AE woe 27 2 7 8 Tic
22. F for you to read 2 6 6 Personal Development Plan This can be used at the start of a placement to set out when and how you will demonstrate proficiency in this competency as required by the 2012 Foundation Programme Curriculum The Personal Development Plan PDP is your chance to identify learning objectives for a particular time period It should be developed in conjunction with your supervisors and can be referred to during your training 19 The PDP should be reviewed at the initial meeting You should identify your learning objectives outline the plan for the objectives to be met and give an indication of the timescale for the objectives and an idea of how evidence for the completion of the objective will be achieved These should be agreed with your Supervisor Once objectives have been achieved they can be ticked off They will remain on the PDP to reflect your achievements throughout training To access an existing PDP click on the Curriculum and PDP menu and then select Personal Development Plan Personal Development Plan You should use this section to identify learning objectives that are not covered by the FP Curriculum These could include your career management goals research outcomes and any other outcome However if you do create a learning objective that is part of the FP Curriculum you can link this manually You should discuss your Non Curriculum PDP with your supervisor at the beginning of each placement You should
23. Foundation Trainee Foundation Programme W3 Royal Infirmary of Edinburgh 01 Apr 2011 to 31 Jul 2011 Change Role Programme Post p Ni HS The E Education Foundation Scotland Programme Home Curriculum and PDP Forms Reflection Additional Achievements Messages Help Welcome to ePortfolio A a Last Login Your last login was on Monday 16 May 2011 12 12 PM using the browser Firefox Courses amp Seminars 0 S View my previous logins Show my recent activity Current Post Recent messages in the last 7 days Grade FYI Location Royal Infirmary of Edinburgh There have been no new messages Specialty Clinical Genetics Dates 01 04 2011 31 07 2011 This list is restricted to only display the 5 most recent messages Foundation Educational Testing QA found edsuper Supervisor Form Status Form Status Action Induction meeting with Clinical Supervisor Y View A lead Aan All posts and supervisors in current training programme Create SS SSS Initial meeting with Educational Supervisor x Post l Location Name a To log out click the blue Logout link found at the top right of every page in your ePortfolio circled above 44 3 Completing your ePortfolio 3 1 What is the Foundation ePortfolio The e portfolio has been developed as a learning tool to support your Foundation training It can be used to record assessments and SLEs as a tool for reflection and as a record of skills and procedu
24. It is used early in your foundation training so steps can be taken to reduce the risk of any concerns about your professional practice developing into chronic problems However in the great majority of cases no concerns are identified and TAB confirms good professional behaviour You will be told when in your training you are to complete the TAB assessment by your Foundation School You may have to complete more than one TAB in a year if your School requires this To start the TAB process you will have to begin by selecting the post that you wish to save the TAB against You do this using the Select a post drop down menu on the Assessments TAB page circled in pink below 21 Assessments TAB There are three ways assessments can be recorded in the ePortfolio e Directly from a supervisor s access e Directly from the trainee s access e Using the ticket process to provide access to an assessor who may not have an ePortfolio account or be linked to the trainee Further Assessment information can be found in the FAQs page here Assessment Descriptions Team Assessment Behaviour TAB Read More _ Self TAB Read More Select a post FY1 Queen Margaret and Victoria Hospitals 01 Aug 2012 to 28 Nov 2012 x Self TAB You have not completed a Self TAB for this post C Create gt The next step is to complete your self TAB a self assessment form that you must complete before you are allowed
25. Meeting with Educational Supervisor E Mid placement review Aa g g g g O Clinical Supervisors End of Placement Report O Educational Supervisors End of Placement Report E Mid year Review 29 You must complete a self TAB before requesting a TAB If you have not filled one in for a given post you will not be able to request a ticket for a TAB for that post If you request a Core Procedure you will be asked to specify which procedure from the list you wish the assessor to sign you off for Again click Next to continue Post FY1 St John s Hospital 23 Jul 2012 to 30 Nov 2012 e Select Forms You can select multiple forms for one assessor if desired O Team Assessment Behaviour TAB Y Core Procedures OA L Mid year Review Core Procedure Select the procedure s you would like ticketed E DVenepuneture s i sS S Dv Camnulation 0 Drepare and administer IV medication and injections teria Dune To D anne a a PIERA Cv intusion including the prescription of Iw The next step is filling out the assessor s details Start by inputting their e mail address if this address has been used before the other fields will automatically complete If the email address is new then you will need to fill in the other fields yourself before hitting Finish Generate New
26. Reflective Practice Log and used as example of learning development You can decide if a reflective record is tq Of individuals involved in the experience You can use these templates to record a variety of learning experiences using the list of questions to aid your reflective writing Shared entries are available for supervisor s to review and if they wish add comments or signatures to O Show Details Add New Log There are no records to display There are no Logs entered The seven sections are e Home you can view and make changes to your personal details view your declarations and agreements and access the download portfolio page e Curriculum and PDP you can view your curriculum and link evidence forms to specific outcomes e Forms you can view the various electronic forms that are stored in your ePortfolio e Reflection you can record or review reflective information such as Educational Logs or identify further learning needs e Additional Achievements you can use this section to record additional achievements not dictated by the core curriculum 10 e Messages you can send receive internal messages regarding ePortfolio e Help you can access help and support information on ePortfolio We will look at each of the seven sections in more detail later 11 2 5 The Home Menu There are eight pages found in the Home Menu Let s take a look at what each menu item is used for 2 5
27. Ticket To request an assessment from a person who does not have supervisor access to this account on ePortfolio fill out the form below and click Next Mandatory fields are marked with a Assessor Name Joel Smith Assessor Designation Job Title Trainer Assessor Location here Comment for assessor Send email to assessor ONo Yes Previous Finish Cance You will then be given a unique login code for your assessor to use see example below They need to go to www nhsePortfolios org and enter their code in the Assessors box to submit their assessment 30 If you opted to send an e mail to them the e mail contains a direct link circled which they can click on This automatically enters the 10 digit code taking them straight into the assessment You alternatively may choose to print this page and give it to your assessor in person Home gt Forms gt Ticket Requests Generate New Ticket The unique login code for the Assessor to use is 39n5g3424y An email has been sent to notifying the assessor of this unique login code Dear Joel Smith Assessments have been requested for the trainee listed below Please use the login code 39n5g3424y to access these assessments from the ePortfolio home page at http qa nhseportfolios org he following link will automatically enter this code for you bttp qa nhseportfolios org Anon Login Login
28. age When an administrator enters details of a course or seminar in your region an outline will appear on the home page in the blue Courses and Seminars bar If you click the View All Courses amp Seminars link on the home page more details about course and seminar information that would not fit in the short notification will appear on the Courses and Seminars page It is not unusual for this page to display no information Please note This page is not editable by a trainee if you wish to record attendance at teaching or reflect on teaching content this can be done in the Courses and Seminars Attended page of the Additional Achievement menu or in the Reflective Practice section of the Reflection menu 2 5 7 My Filled Forms In this section of your ePortfolio you can view a list of all the forms that you have filled in across the entire ePortfolio system Any forms that you have completed will be listed as its own entry You can modify the way in which your list of forms is displayed 10 25 or 50 forms viewed per page and sort by various different criteria selected from the sort by drop down menu 2 5 8 Absences Some training programmes require you to document time taken away from your programme so here you can record any absences that have taken 14 2 6 The Curriculum and PDP Menu The Curriculum Menu of the ePortfolio is where you can view the Foundation Curriculum and associate items from within your ePortfolio to progress tow
29. ards achieving the competencies outlined in the curriculum You can also add comments and ratings here Competencies _Expand All Outcome B Evidence Trainee Rating Ed Sup Rating Overall Ed Sup Rating 1 Professionalism O links O 0 6 O 0 6 O 2 Relationship and communication with patients 1 links O 0 6 O 0 6 EJ 3 Safety and clinical governance O links 0 3 0 3 4 Ethical and legal issues 1 links O 0 4 O 0 4 E 5 Teaching and training 0 links O 011 O 011 O we Maintaining good medical practice 0 links O 013 O 0 3 O E 7 Good clinical care 1 links O 0110 O 010 o E 8 Recognition and management of the acutely ill patient 2 links 0 7 0 7 O E 9 Resuscitation and end of life care 0 links O 013 O 013 O E 10 Patients with long term conditions O links 0 6 O 016 o E 11 Investigations O links O 011 O 0 1 12 Procedures 0 links O one O 0116 2 6 1 Linking evidence E 1 Professionalism Y I links O 3 3 O 213 Partially met v 46 1 1 Behaviour in the TO Q Mini clinical evaluation exercis FI 4 05 04 2012 A T Testing QA found trainee Not Achieved 13 05 2011 xcvbxcvc dfgdfgdsfg AL T Testing QA found trainee FI Level Competent 16 05 2011 A A Joel Smith FI Level Competent 24 05 2011 2 1 2 Health and handling stress and fatigue S Y AL T Testing QA found trainee FI Level Competent 12 05 2011 A T T
30. aspx LoginCode 39n5g3424 ASSESSMENT DETAILS Trainee Testing QA found trainee Post FYI Royal Infirmary of Edinburgh 01 Apr 2011 to 31 Jul 2011 Assessments Requested Core Procedure IV infusion of blood and blood products Assessor Joel Smith LoginCode 39n5g3424y Trainee Comment Trainee Email 4 qatest com Thank you for taking the time to complete these assessments If you have any problems then please contact support by emailing ePortfolio Support Regards Testing QA found trainee You can send a repeat e mail request if an e mail was sent initially if the assessment has not been completed within seven days The Send Reminder link automatically appears next to any tickets that have not been completed within this timeframe The link will reappear in another seven days if the ticket has still not been completed enabling you to send a second reminder e mail When the assessor has completed the form they will receive an email to confirm that the form has been saved Note The unique login code will have an expiry date to ensure assessments are not submitted too long after the actual event 31 2 8 The Reflection Menu You access the Reflection section by clicking on the Reflection menu header You can record or review reflective information such as learning opportunities or identify further learning needs There are three pages in this menu Let s take a look at what each menu item is used for 2 8 1 Re
31. assessor is unable to do so themselves To self create forms in this manner select the Add new SLE button and click the create link as indicated on the screenshot below This will bring up the empty form that can then be completed Supervised Learning Event Please select where to file this Supervised Learning Event and then select the Create link File against FY1 St John s Hospital 23 Jul 2012 to 30 Nov 2012 m Direct Observation Of Procedural Skills DOPS Supervised Learning Event Mini clinical evaluation exercise mini CEX Case Based Discussion CBD Developing the Clinical Teacher Some foundation Schools or deaneries will not accept SLEs that have been self entered as counting towards any evidence collection requirements Check your local guidelines before entering forms in this manner To request an SLE from an external party click the Ticket Request button on the SLE page This will take you to the ticket requests page that is covered in section 2 7 8 2 7 4 Clinical Supervisor Forms In this section you will find the forms that record the meetings that you have with your clinical supervisor 25 Request External Assessment Add New Meeting or Form Meeting Form Type View Submissions You can view or create forms by clicking the blue link or Add new meeting button in the same way as for assessment forms detailed above in section 2 7 2 Meeting or Superv
32. by your Deanery Local Trust or Hospital Administrators depending on the common practice in your region Please note that the central ePortfolio team do not conduct these activities if your details are incorrect please contact your local support network 2 5 4 Declarations and Agreements Here you can view and sign your educational agreements and health and Probity declarations that are required by your training year programme 12 These forms should be signed by the trainee with the first three weeks of starting their training year programme To sign a form click on the blue form name to open check the Sign as box and click save You will need to sign three forms for each of your Foundation Training Years The three forms are e Conditions of taking up a training post Educational agreement e Probity Declaration e Health Declaration At the start of each training year you will be required to sign all your educational agreements and health and probity declarations for that period before you continue with your ePortfolio If you have not signed these forms you will be redirected to this page every time you log in 2 5 5 Download Portfolio You can download and save a PDF containing a snapshot of any ePortfolio information you select at the time you create it You could then use this as evidence for interviews assessment for example You can select which parts of your ePortfolio you wish to download from a list of available items you
33. category Create a ticket for your TAB Assessor Role Please Select vy Assessor Name Assessor Email Comments a Now you need to gather TAB assessment forms from a pool of colleges that you work with via the ePortfolio ticketing system A ticket request for an assessor can be created using the Create a ticket for your TAB section at the bottom of this page or via the Forms gt Ticket Requests page 22 To use the Create a ticket for your TAB area first select an Assessor Role from the dropdown menu then fill in the Assessor Name and Assessor Email fields If you wish to include a comment for the assessor you can ad on in but it is not mandatory See section 2 7 8 below for details of how to use the Forms gt Ticket Requests page Your assessors must include e At least 2 doctors including your designated clinical supervisor but none may be other foundation doctors e Atleast 2 nurses band 5 or senior e 2ormore allied health professionals physiotherapists OTs etc and e Atleast 2 others e g ward clerks postgraduate programme administrators secretaries auxiliary staff The colour coded table on this page will help you keep track of the tickets you have issued and the assessor mix that you have Req Assessor Ticket Code Created On Status Doctors more senior than F2 2 Richard CT ST1 gt6628b4mc 01 08 2012 16 27
34. culum members of Complete Personal and the Professional Plan PDP Placement Supervision Group Thereafter Continue reflective practice Gather evidence of achievements Mid point of ePortfolio e ePortfolio placement desirable reviewed reviewed with either clinical PDP amended e PDP amended 48 supervisor or Mid placement Mid educational supervisor review form placement completed review form completed Thereafter Continue reflective practice Gather evidence of achievements Within last three Ensure that e portfolio is up Progress Review weeks of placement to date This may include reviewed ePortfolio Mandatory evidence of achievements Clinical and demonstration of eels meeting Curriculum has ah ae outcomes within that report placement completed End of placement Reflect on achievements Progress mandatory can be and remaining personal reviewed undertaken and professional Educational simultaneously with next placement s initial meeting both end and initial forms need to be completed development needs Supervisors End of placement review form completed Mid year review desirable Reflect on achievements and remaining personal and professional development needs ePortfolio reviewed Mid year review of progress form completed End of year mandatory Ensure that e portfolio is up to date Review ePortfolio Review all Clinical an
35. d Educational Supervisor s End of placement reports Complete F1 F2 End of Year Report At the end of the F1 F2 rotation all of the above evidence shall be drawn upon by a Foundation Annual Review of Competence Progression F1 F2 ARCP panel The panel will consist of the foundation training director tutor FTPD T and at least one other to consider if all requirements for satisfactory F1 F2 sign off have been met The panel will complete the F1 F2 ARCP form on that basis If the F1 F2 ARCP panel recommends sign off for F1 the foundation school director FSD will consider issuing Attainment of F1 competence certificate and for F2 the Postgraduate Dean or other signatory will consider issuing the Foundation achievement competence document FACD 49 3 2 3 Assessment and SLE numbers during the Foundation Programme Required assessments Assessment id Frequency S O E portfolio Contemporaneous Team assessment of behaviour TAB Once in first placement in both F1 and F2 optional repetition Clinical supervisor end of placement report Once per placement Educational supervisor end of placement Once per placement report Educational Supervisor s End of Year Report 3 2 4 Supervised learning events during the Foundation Programme Recommended minimum number of SLEs from 2012 curriculum Supervised learning event Recommended minimum number Direct observation of doctor patient interaction 3 or more per
36. e that you provide evidence against all of the competencies listed Remember that you can link evidence from within your ePortfolio to the curriculum State whether the competency is covered in one of your work based assessments by reflective practice Electronic Continuing Medical Education ECME modules anonymised patient history sheets or anonymised patient discharge summary letters For more guidance refer to the competencies in the Foundation Programme Curriculum Note All patient information e g photocopied history sheets discharge summaries etc must be completely anonymised including deleting not only patient details but also the name of anyone who has seen the patient on the ward The GP name and practice address also need to be deleted There are a number of ways to anonymise data one is to black out all identification with black marker pen or block out with correction fluid then photocopy the anonymised original before filing Alternatively if the information is on the computer amend by deleting the identifying information before printing 3 2 1 Overview of meetings in each placement NOTE If your clinical and educational supervisor is the same person you can combine these meetings Induction meeting with your clinical supervisor mandatory At the beginning of each placement you should meet with your clinical supervisor to discuss what learning opportunities are available what is expected of you and ensure you are famil
37. ems only such as page errors or missing data If you have a problem with your Personal details Post or Supervisor allocation please 43 contact your local administration time This also applies if you have forgotten your user name or password 2 11 5 User Guides You can download a printable User Guide on how to use your ePortfolio 2 11 6 Blank forms In this section you can view blank forms that are available to you within ePortfolio These forms are also printable but are for information purposes only E g for taking notes during a clinic These forms should not be used to fill out any section of your ePortfolio Forms for the e portfolio should be submitted electronically 2 11 7 About ePortfolio You can find out more about ePortfolio and how it supports the Foundation Programme 2 11 8 Release Notes You can download the Release Notes which contain details of pending significant and minor updates and future updates to the ePortfolio and the date that these will be released Additionally known issues currently affecting ePortfolio are documented It is recommended that you read the release notes at least once a month to keep abreast of any changes that may affect your use of the ePortfolio site 2 12 Logging Out Always log out at the end of a session of work to ensure confidentiality The website is a secure site and will automatically log the user out after a one hour period of inactivity Testing QA found trainee
38. en submitted for your current and previous posts in this page A list of the completed forms will appear in a table in the bottom of the page To open a form and view its details click on the blue link after the magnifying glass icon highlighted below 23 Assessments Core Procedures There are three ways assessments can be recorded in the ePortfolio e Directly from a supervisor s access e Directly from the trainee s access Using the ticket process to provide access to an assessor who may not have an ePortfolio account or be linked to the trainee Further Assessment information can be found in the FAQs page here Assessment Descriptions Core Procedures Read More Ticket Request Add New Core Procedure Core Procedure View Submissions Intramuscular injection Joel Doctors more senior than E2 a o1 August 2012 16 49 Subcutaneous injection Joel Doctors more senior than F2 Core Procedures i ielp se Abo fol When a core procedure form is completed it is automatically linked against the relevant curriculum outcome sub heading 2 7 2 1 Self entered assessment forms You can also create forms in this section It is generally accepted that most forms will be entered into your account via the ticketing system or directly from your Supervisor s ePortfolio however you are also able to create a form yourself on an assessor s behalf in the unusual circumstance that a
39. er is not able to give out log ons 2 1 2 Logging in Open your internet browser i e Internet Explorer Firefox etc and enter www nhseportfolios org in the address bar On the right side of the screen a user login box is displayed enter your username and password in the appropriate fields and click on the Log In button AboutUs Login Release Notes Support Welcome to the NHS ePortfolio User Name Password Our Twitter Feed YY Follow NESePortfolio If you were given a 10 digit login code for an assessment enter it here Login Code If you have any problems with logging in please contact your local administrative lead Go To Assessment New users Welcome Pack Log in Go te ter your V e Pack Log in code https portfolios orc on Login welcomepackLogin aspx Copyright NHS Education for Scotland 2012 When you log in to ePortfolio for the first time you will be prompted to change your password you will also be prompted to verify that your e mail address is valid If you want to change your password again at a later date you can do this by clicking on the Profile drop down menu and selecting Personal Details Enter your old password and then enter your new memorable password twice in the appropriate fields 2 1 3 Glossary of terms Trainee The primary user of the ePortfolio In this case a Foundation trainee Roles There are three principal roles on the Foundation ePortfolio that of the Trainee Superv
40. erview i e if 19 sub items are green and 1 is red red gets displayed The Supervisor rating column statuses are not dependent on Clinical Supervisor Ratings though they can rate on the curriculum They are dependent on Educational Supervisor ratings and it is envisaged that these will make up almost all of the valid ratings However any rating left by your Foundation Programme Director will also count towards the ratings 2 6 4 Requirements of competency sign off Although all trainees and all Educational Supervisors have the ability to sign off curriculum outcome sub headings and the overview shows the numbers of ratings made on the status indicators the requirements to use these tools depend on local Deaneries and Training Programme guidelines Different programmes may or may not require these sign offs each year Therefore you and are your supervisor may not be required to sign of curriculum outcome sub headings at all If in doubt speak to your Educational Supervisor Training Programme Director Foundation School or Deanery contact to be certain what their requirements are 2 6 5 The e LFH and UKFPO curriculum toolkit curriculum link icons The ability to access associated training eLearning modules from within the curriculum has been added 18 Where there is an available e Learning for Heath training module for a given curriculum outcome sub heading you will see the following icon a For example Outcome 11 has an icon for al
41. es should recognise that they may not be able to enter their first choice career option and should plan for this as necessary Additional information can be found at the Medical Careers website www medicalcareers nhs uk Read more Summary of Career Mangement Items Enter details of careers discussions below by clicking on the Add New Career Mangs em button Show Details Add New Career Management sort by Last Modified DESC ee items per page 50 Y page ofl o Title Type Date Modified Shared Action Q Job things Reflective Summary Careers 01 07 2011 Y Edit Delete Links This will give a form for you to complete with details of the careers discussion or event Once you have filled in the details of the careers discussion you should click the Save button You can also discard your entry with the Cancel button Once saved entries will be displayed in a list on the careers management page You can Edit or Delete entries using the appropriate links in the right hand action column 34 2 9 The additional achievements menu This is a new section of the ePortfolio that has been to allow a better organisation of additional achievements not dictated by the core curriculum and to allow the trainee to showcase these as appropriate The new pages will allow activities to be recorded and shared and also linked to curriculum if useful As well as a number of pages two sect
42. esting QA found trainee Blank 25 05 2011 Test comment A T Testing QA found trainee F2 Level Competent 25 05 2011 AL A Joel Smith FI Level Competent 24 05 2011 Z 1 3 Time management and continuity of care E Y im Testing QA found trainee FI Level Competent 13 05 2011 To link evidence to a competency click on the Link Evidence icon This is the blue icon found on the right hand side of each listed competency Link Icon ma You can link Assessments Logs PDPs Self Appraisals supervision meeting form certificate or file in your personal library Each competency can have any number of links and each evidence item can be linked to any number of competences 15 Links Links For Foundation Programme WS 1 2 Health and handling stress and fatigue Q Mini clinical evaluation exercise CEX Fl 21 06 2011 16 12 46 Testing QA found edsuper Q What would you like to link to this item e Link With An Assessment Link With A Log Link With A PDP Link With A Self Appraisal Link With A Supervision Form Link With A Meeting Link With A Post Evaluation Form Link With A Certificate Link With A File In The Personal Library Link With A Declaration Core Procedure 21 06 2011 10 1333 Q a Add Link Mini clinical evaluation exercise CEK FI 21 06 2011 16 1246 Q E Add Link Mini clinical evaluation exercise CEX Fl 16 05 2011 11 2335 Q Add Link Direct observation
43. flective Practice Reflective practice material can be recorded in your portfolio and used as an example of learning development You can decide if a reflective record is to remain private or you can share it with your supervisors Be mindful of the need to ensure confidentiality of individuals involved in the experience PATIENT IDENTIFIABLE DATA MUST NOT BE ENTERED INTO YOUR EPORTFOLIO Shared entries are available for supervisors to review and if they wish add comments or signatures to Home gt Reflection Reflective Practice Log Reflective practice material can be recorded in your portfolio and used as example of learning development You can decide if a reflective record is to remain private or you can share it with supervisors Be mindful of the need to ensure confidentiality of individuals involved in the experience You can use these templates to record a variety of learning experiences using the list of questions to aid your reflective writing Shared entries are available for supervisor s to review and if they wish add comments or signatures to Show Details ecords displayed out o sort by Last Modified DESC v items per page 50 Y page 1 of O Title ype Date Modified Date of Activity Shared Action f Stuff l Reflective Report 01 07 2011 Y E Delete Links You can view previous reflection records from this page by selecting the appropriate entry from the list of log
44. he Placement Supervision Group team assessment of behaviour TAB feedback and any other appropriate sources Both reviews should examine the assessments and SLEs undertaken and any other evidence and compare them against the objectives that you agreed in the personal development plan at the beginning of the placement This review may highlight concerns that have emerged either through the placement or where assessments SLEs have identified specific areas for development The review form should outline what additional work and assessment are required to address shortcomings in performance during the next placement including additional assessments and or SLEs where necessary to substantiate an improvement in performance This information will be recorded on the Educational supervisor s end of placement report within the e portfolio 47 If significant concerns have been highlighted in the final review form the foundation training programme director tutor FTPD T should be informed The mid year review of progress not compulsory but strongly advised The mid year review of progress is not mandatory but strongly advised to review satisfactory progression through the programme This meeting is conducted by your educational supervisor who will review your e portfolio and review your progress in the Foundation Programme This is also an opportunity for discussions relating to your personal development and future career planning Educational
45. hin ePortfolio ip View blank forms have with regards to viewing stored information Frequently Asked Questions About ePortfolio Browse through the Frequently Asked Questions to see se Learn about ePortfolio and how it supports the if a problem you are having has been encountered by Foundation Programme other people as well Support Release Notes Le t Submit enquiries to the ePortfolio Support Sytem if you 1 Download the latest Release Notes documentation are having any trouble using the application or need assistance Let s take a look at what each menu tem is used for 2 11 1 Information The information page is where ePortfolio team National Deanery and Local administrators can upload documentation and resources relating to the Foundation Programme and using the Foundation Programme ePortfolio 2 11 2 Access Rights You can view the access that different roles have within ePortfolio with regards to viewing trainee information 2 11 3 Frequently Asked Questions You can browse through the FAQs to see if other people have asked a similar question to you in the past and find out what the answer is If these do not answer your question then there is the option to complete and send a form to ePortfolio Support to assist you further 2 11 4 Support You can submit enquiries to ePortfolio Support if you are having technical problems with your ePortfolio Please note the ePortfolio support page is for technical probl
46. iar with whom e g members of the placement supervision group and were you ll be working You should also discuss how to seek clinical help in and out of hours Initial meeting with your educational supervisor mandatory At your first meeting with your educational supervisor you should agree your learning objectives You ll review these at subsequent meetings At the end of the each placement and at the end of the year you should use this PDP template to provide evidence that you have met all of the required outcomes and any other outcomes you have set Before you meet with your educational supervisor you should consider the outcomes you think you are likely to achieve in your first clinical placement You should discuss these with your clinical 46 supervisor and other trainees Many schools also provide detailed information about the sorts of learning opportunities available in each placement The mid point review not compulsory but strongly advised This should be conducted by your educational or clinical supervisors approximately half way through the placement At this meeting you should briefly review progress to ensure your training is on course that an appropriate number and range of assessments have been undertaken and that you have attended adequate educational opportunities including supervised learning events SLEs The mid point review is not mandatory but strongly encouraged particularly if you or your supervisor has c
47. ions have been relocated here from the old profile menu These two sections are Certificates and Exams and Personal Library 2 9 1 Certificates and Exams You can add completed certificates here such as Life Support Certificates To complete the process these need to be verified by a Supervisor on their log in You can also upload an electronic version of your certificate if you have one Note The expiration date refers to the date that the certificate expires If you are filling in details of an exam you can also include the Expected Exam Date and Exam Passed Date if relevant 2 9 2 Other achievements This is a section for recording any other achievements that do not fit into any of the other categories inthis menu It works the same way as demonstrated in the Research section below 2 9 3 Research This section can be used to record any research related achievements Home gt Additional Achievements Additional Achievements Below are the Additional Achievements on file for this account Shared entries are available for supervisor s to review and if they wish add comments or signatures to Restrict Types To Research v C Show Details Add New Additional Achievement 2 records displayed out of 2 sort by Activity Date DESC v items per page 50 v O page i of co Title Type Date Modified Date of Activity Shared Action Q paper publication Research 04 0
48. ision forms are generally entered by a supervisor directly from their log in Some supervisors may require you to self enter these forms on their behalf but this should be the exception rather than the rule Clinical Supervisor Form Please select where to file this Clinical Supervisor Form and then select the Create link File against FY1 St John s Hospital 23 Jul 2012 to 30 Nov 2012 v Attendance Xx Induction Meeting with Clinical Supervisor Clinical Supervisor Form Scare NIE ARI REI AA OR ARES AR TENE AA ON AR ONCE E ERRE E OR Combined Induction Meeting with Clinical Supervisor 4 Initial Meeting with Educational Supervisor Mid placement review Clinical Supervisors End of Placement Report x 2 7 5 Educational Supervisor Forms In this section you will find the forms that record the meetings that you have with your educational supervisor Educational Supervisor Forms Read an overview of meetings in each placement here Educational Supervisor Form Descriptions Initial Meeting with Educational Supervisor 2012 Read More Combined Induction meeting with Clinical Supervisor amp Initial meeting with educational Supervisor 2012 Read More Mid placement review 2012 Read More Educational Supervisors End of Placement Report 2012 Read More Mid year Review Read More Ticket Request Add New Educational Supervisor Form Educational Supervisor Form View Submissions FY1 St John
49. isor and Administrator Each role views the ePortfolio system differently and can perform different functions dependent on their role Sites These are the main ePortfolio types currently Foundation Physician CEM Pharmacy RCR RCPCH Nursing and RCOG Locations These refer to physical i e real locations most commonly hospitals or may also refer to administrative offices or schools for example an NHS trust Training Programme This represents the overall programme of training for a trainee For the Foundation Site the programme will almost always be Foundation Training Programmes also have a location associated with them Post Placement A post fits into a Training Programme and represents a particular period of training and is used as the object to save forms and other information against The post has a grade designation defined as well as a location The new approved term for a post is a placement The ePortfolio will be moving towards this new terminology over the next few months so you may see both terms used Grade designation This refers to a trainee s stage of training such as FY1 FY2 ST1 FTSTA1 etc 2 2 The Header bar Each ePortfolio user has a unique header bar seen at the top of the page Testing QA found trainee Foundation Trainee Foundation Programme W3 Royal Infirmary of Edinburgh 0 Apr 2011 to 31 Jul 2011 Change Role Programme Post Logout It contains a summary of infor
50. ket REQUESTS a A a ita 28 2 8 The Reflection Men dica ds 32 2 8 1 Reflective Practica ie 32 2 8 2 Sel Appraisals ni A A A Sa o RA 33 2 8 3 Careers ManageMeNt ococcncnnnnnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnininoss 33 2 9 The additional achievements MENU oooccccnncccnoccncnonnnonancnonananonancnnnnncnnnnn nn nnnn cnn nnnnnnos 35 2 9 1 Certificates ANd EXAMS aieia dined even ceeds ldkadessateuvig einen dada ds aena ita aena iasad ira 35 2 9 2 Other achievements 9 220 000 seve wie AA ea 35 2 9 3 A RO 35 2 9 4 Presentations n rE RA NR EREEREER EAEE A E 37 2 9 5 TASTE E E EAA 37 29 6 A NN 37 2 9 7 TE ACHING sentra to esc Rete a e de ll o dd e ciao 37 2 9 8 Non academic achieve Ment cceesseceeececesneeeeaeceeaeeceeeeecsaeeesaeeeeaaeceeaeeseaeeesaaeeeneeeeeaees 37 2 9 9 Personal LID tract A e lo dolo det oh At ate de de cdo tate 38 2 9 10 Courses and seminars attended oocinoccnnnnccnnocnnnonnnnnnncnononononnnnnnnnnn cc nac nc nn nnnnnn anna nc cnn 38 2 9 11 Additional Procedures ctiicoicai ia ataca 38 2 10 The messages MONU cccnnnonocoonnnnonnnnnononnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnnnnnennnnnninnnnns 40 2 11 The Help Men Unanini i dad 43 A Information eosina aenak dicted by Maat beter titeas tastes boots Aaa aaaeaii ditaati edi 43 211 2 ACCORD Oe ee 43 2 11 3 Frequently Asked QUESTIONS taasi sonata added 43 A SUPPOMRL ccc EA E te oe ee at eek ahh ote EE N Aceh ee Ae ee
51. ks the same way as demonstrated in the Research section above 2 9 8 Non academic achievements This section can be used to record any non academic achievements that don t fit into any of the other additional achievement categories It works the same way as demonstrated in the Research section above 37 2 9 9 Personal Library You can upload items to your Personal Library these can be scanned paper documents PDFs images or other items to include in your ePortfolio You can choose to share the documents in your Personal Library or keep them private The maximum upload limit per user is 40MB so try to optimize or shrink large files by zipping them compressing the size of images etc There are guides to doing this optimization in the FAQ section in the Help menu Certificates uploaded in the Certificate section and PDFs generated in the Download Portfolio section also count towards your storage limit 2 9 10 Courses and seminars attended This section can be used to record any face to face courses and seminars that you have attended It works the same way as demonstrated in the Research section above This section can also be used to record any e learning modules that you have completed Any certificates of completion can be uploaded when the Courses and Seminars attended form is entered Forms can then be used to demonstrate competence by linking them to the relevant curriculum outcome 2 9 11 Additional Proced
52. l four sub headings y 11 Ethical and legal issues A 1 1 Medical ethical principles and confidentiality mi 2 11 2 Valid consent 4 a 2 11 3 Legal framework of medical practice e 4 a 2 11 4 Relevance of outside bodies a 4 a Clicking on the icon will take you an information box as demonstrated below e LFH Training Topic Codes Click to access the e LFH training website On accessing this link you will need to log into e LFH and search for the training module using the code for this topic shown below Curriculum Item Topic Codes 000_ 1012 11 1 Medical ethical principles and confidentiality 000_ 1039 000_1075 There is a link to access the e LHF training website The link will navigate you away from the ePortfolio and take you to the entirely distinct e LHF website You will have to create and log into an account for this website separately There is also a list of appropriate topic codes for the e learning module that pertain to the particular curriculum item that you use as reference to find the relevant module At the top of the curriculum page is a link to take you to the Foundation Programme Curriculum Resource Kit PDF document This additional resource aims to primarily assist foundation doctors in improving their knowledge and understanding of the generic and clinical topics as set out in the Foundation Programme Curriculum 2012 Clicking the link on your ePortfolio will automatically open the PD
53. l purposes is permitted only with the written permission of NES 51
54. mation about your account Included in the header left to right are e Name of logged in user e Selected Role e Current Programme e Current Post As well as this there are two action links e Change Role Programme Post In future this will allow you to restrict the information you view on your ePortfolio to a particular post or programme l e You will not see data for previous post if you want However this is still in development and at present this feature will not change anything on the Foundation Site e Logout Enables you to log out of your ePortfolio account 2 3 The Home Page Below is the Home Page it is the first screen you will see after the Information Broadcast page used by the ePortfolio team to communicate with users The home page acts as a dashboard for the ePortfolio and many other parts are either summarised here or can be accessed from it GB Portfolio Foundation Home ll Home Curriculumand PDP Forms Reflection Additional Achievements Messages Help Select Role Welcome to ePortfolio Scotland ast login was on Monday 16 May 2011 11 41 AM using the browser Firefox version 2 3 6 View my previous logins A eee Recent messages in the last days 5 bs O Grade FYI There have been no new messages Location Royal Infirmary of Edinburgh Specialty Clinical Genetics This list is restricted to only display the 5 most recent messages Dates 01 04 2011
55. n assessor is unable to do so themselves You should not use this facility to allow others to fill in forms from your own access This will log those forms as self entered and they may therefore not count towards your necessary numbers of assessments To self create forms in this manner select the Add new core procedure button and click the create link as indicated on the screenshot below This will bring up the empty form that can then be completed Core Procedures Please select where to file this Core Procedures and then select the Create link File against FY1 St John s Hospital 23 Jul 2012 to 30 Nov 2012 v Core Procedures Core Procedures 2 7 2 SLES A SLE is an interaction between a foundation doctor and a trainer which leads to immediate feedback and reflective learning They are designed to help foundation doctors develop and improve their clinical and professional practice and to set targets for future achievements Completed SLEs are collected in a summary page in the ePortfolio To open a form and view its details click on the blue link after the magnifying glass icon highlighted below 24 Supervised learning events SLEs ASLE is an interaction between a foundation doctor and a trainer which leads to immediate feedback and reflective learning They are designed to help foundation doctors develop and improve their clinical and professional practice and to set target
56. ning from experience Reflective practice is the process of spending some time after an event to reflect on the learning experience This can be after you experience a particular incident or event that may shape your future development Reflective practice can also be applied to a period of time such as a period of night duty or a clinical post or after a learning event such as a course Reflective practice is an opportunity to record many of your most challenging or personal experiences Describe interesting difficult or uncomfortable experiences Try to record both positive and not so positive elements Good reflective practice is a core part of any learning programme Being able to identify your challenges and discuss them with your supervisor will help you to define future learning opportunities and apply what you are learning in the work environment Reflective Practice Careers Management 3 Record or review information in your Log such as presentations procedures or Keep track of your career planning by saving the history of any discussions you tutorials you have completed have regarding your career path Self Appraisals Fill out an appraisal form for yourself Alternatively you can simply choose the item directly from the drop down menu NHS Na naa e m Education Foundation scotland Programme Home Curriculum and PDP Forms Reflecti Additional Achievements Messages Help Home gt Reflection gt Reflective
57. ome of successfully achieving the competency e The knowledge and attitudes behaviours that need to be demonstrated in order to successfully achieve the competency 16 e The core skills required in order to successfully achieve the competency at both F1 and F2 levels You can add a rating Not achieved Some Experience F1 Level Competent F2 level Competent and any comments Your comments and ratings will appear under the subheading and will be labelled as being trainee generated Your Supervisors Programme Directors can also do this they will be labelled as entered by that individual If evidence has already been linked to a competency as circled above you can view this by clicking on the magnifying glass icon next to it 2 6 3 The curriculum overview traffic light status overview Evidence Trainee Rating Sup Rating Overall Ed Sup Rating 3 links 3 3 O 213 Partially met JO I links O 116 O 3 6 9 0 links O 1110 O 0110 I links O 012 O 2 2 10 0 links O 011 O 111 0 links O 0 2 O 0 2 0 links O 0 5 O 1 5 O 0 links O am O 011 10 0 links O 011 O 011 9 0 links O 0 5 O 015 9 0 links O 0 4 O oa 0 0 links O 0 3 O 013 0 links O 011 O 011 10 0 links O 0 2 O 0 2 E 2 links O 015 O 0 15 30 0 links O 011 O 011 The curriculum overview contains a number of indicators that track your progress through the cu
58. oncerns You and your supervisor should sign the mid point review form provided The end of placement reviews mandatory There are two end of placement reviews which are conducted at the end of each placement typically a four month placement a Clinical supervisor s end of placement review b Educational supervisor s end of placement review a Clinical supervisors end of placement review The clinical supervisor s end of placement review is designed to describe your performance in the workplace The clinical supervisor should seek and record evidence from colleagues who form the Placement Supervision Group It is the placement supervision group who are responsible for e observing your performance in the workplace e providing feedback on practice to you e providing structured feedback to the named clinical supervisor Using the group s supporting information the supervisor should meet with you to complete the summative assessment of your overall performance and progress within the placement This information will be recorded on the Clinical supervisor s end of placement report within the e portfolio b Educational supervisors end of placement review The educational supervisor s end of placement report draws upon the following areas to provide a judgment about your performance e clinical supervisor s report the e portfolio engagement in supervised learning events attendance at formal educational events information from t
59. orrect details on the form however the assessor will have the opportunity to review and amend any mistakes if necessary Firstly you will have to confirm the post that you are currently participating in before hitting next Generate New Ticket To request a form from a person who does not have supervisor access to this account on ePortfolio fill out the form below and click Next Mandatory fields are marked with a Post Select Post Y Select Forms You can select multiple forms for one assessor if desired Cancel Next you need to select which electronic form you wish the external assessor to complete from the list that will appear as shown below before clicking Next again Generate New Ticket To request a form from a person who does not have supervisor access to this account on ePortfolio fill out the form below and click Next Mandatory fields are marked with a l Post FY1 St John s Hospital 23 Jul 2012 to 30 Nov 2012 Select Forms You can select multiple forms for one assessor if desired C Team Assessment Behaviour TAB O core Procedures O Direct Observation Of Procedural Skills DOPS E Mini clinical evaluation exercise mini CEX Case Based Discussion CBD C Developing the Clinical Teacher E induction Meeting with Clinical Supervisor E initial Meeting with Educational Supervisor E Combined Induction Meeting with Clinical Supervisor amp Initial
60. placement Mini CEX Optional to supplement mini CEX DOPS Case based discussion CBD 2 or more per placement Developing the clinical teacher Developing the clinical teacher SLE takes place once or more per year and not once or more per placement as previously stated in some early documentation released by the UKFPO 50 4 Document History and Acknowledgments This is version 5 0 of this document and was updated in August 2012 with the 2012 Foundation Curriculum in mind This guide was produced by NHS Education for Scotland Author Joel Smith NES ePortfolio Training Officer NHS Education for Scotland Thanks go to Victoria Winlow Training Consultant for writing and updating previous versions of this guide that were used as a base for the re write Dr Malvena Stuart Taylor for her advice and input into this guide and Mrs Angela Burton Foundation Programme Lecturer South Tees Hospitals NHS Trust and Dr Alison Rushforth Foundation Programme Tutor Gloucester NHS Trust for their kind permission to use previously created materials for Foundation Programme trainees in this guide Contact details Email eportfolio nes scot nhs uk Post NES ePortfolio NHS Education for Scotland The Lister 11 Hill Square Edinburgh EH8 9DR NHS Education for Scotland 2012 You can copy or reproduce the information in this document for use within NHSScotland and for non commercial educational purposes Use of this document for commercia
61. res The ePortfolio has been designed to help foundation doctors to plan and manage their Foundation Programme and get the most from the opportunities available The portfolio is based on the Foundation Programme Curriculum The Foundation Programme represents a shift to a new learning environment driven by the foundation doctor and supported by supervisors Within the ePortfolio foundation doctors will find tools that will help identify educational needs set goals and plan how to achieve them The portfolio also contains guidance for foundation doctors on how to demonstrate the competencies they have achieved The portfolio will become the trainees record of achievements throughout their foundation training Your ePortfolio contains information which is essential not only for the Foundation Programme but also for the rest of your career It is a great resource when it comes to completing application forms for jobs and will provide the necessary evidence for the GMC revalidation process 3 1 1 Further Reading Read and become familiar with the following e Foundation Programme Curriculum http www foundationprogramme nhs uk download asp file FP Curriculum 2012 WEB F INAL PDF e Foundation Programme Reference Guide http www foundationprogramme nhs uk download asp file Master_FP Reference Guide 2012 FINAL June _2012 pdf e Foundation Programme supporting Guidance notes http www foundationprogramme nhs uk download asp file S
62. rriculum that translate the outcome sub heading ratings to a red amber green coloured indicator The indicators will indicate the number of ratings made and give coloured icons to summarise the ratings made by both the trainee and the Educational Supervisor There is also a manual Overall Educational Supervisor Rating that can be set from their account What each indicator means is presented in the table below 17 Status type Consideration Status Evidence Number of evidence items Number No Trainee rating Grey Trainee has self rated some items not met Red Trainee has self rated some items some Amber experience Trainee has self rated some items F1 F2 level Green competent Educational supervisor No supervisor rating Grey assessment of individual competencies Supervisor has self rated some items not met Red Supervisor has self rated some items some Amber experience Supervisor has self rated some items F1 F2 Green level competent Educational supervisor This should be manually set based upon the assessment of trainees supervisors judgment of the overall evidence achievement of the desired presented outcome Overall Ed Sup Rating No selection made Grey Manual selection of Not been met Red Manual selection of Partially met Amber Manual selection of Fully met Green Important The lowest rating Red being lowest of any sub heading will be displayed as the ov
63. s You can either click on the record s name to open it and view it in a new page or you can check the show details box to view a condensed version of the reflection on this page To add a new log click on the Add New Log button You will see a list of log types to choose from To select a log click on the blue name For example the link to open a Reflection on Procedure is highlighted below 32 Select Type of Reflective Practice Log Please select the type of Reflective Practice Log you would like to add from the list below Post FY1 St John s Hospital 23 Jul 2012 to 30 Nov 2012 Type of Log Description 2 Exam 2 Publications PO Ta Reflection on Procedure 4 Reflective Practice 4 Tutorial After selecting a form you will be presented with a form the fill in After filling in the details of the reflection please note the Private or Shared drop down box if you want your supervisor s to be able to view your entries then you can choose to share them or you can keep them private Your Supervisor can sign the reflection and add a comment if required however you must share an entry first so that they can view it 2 8 2 Self Appraisals In this section you will find the Self Appraisal forms that some Deaneries require their trainees to complete Home gt Reflection gt Self Appraisals Select Type of Self Appraisal Form Please select where to file this Self Appraisal Form and
64. s Hospital 1 Anaesthetics 23 Jul 2012 to 30 Nov 2012 Combined Induction Meeting with Clinical an Pe ES its E ae y gt a Supervisor amp Initial Meeting with Educational 2 August 2012 17 03 Combined Induction meeting with Clinical Supervisor 4 Initial meeting with educational Supervisor Dave Supervisor E You can view or create forms by clicking the blue link or Add new meeting button in the same way as for assessment forms detailed above in section 2 7 2 Meeting or Supervision forms are generally entered by a supervisor directly from their log in Some supervisors may require you to self enter these forms on their behalf but this should be the exception rather than the rule 26 Educational Supervisor Form Please select where to file this Educational Supervisor Form and then select the Create link File against FY1 St John s Hospital 23 Jul 2012 to 30 Nov 2012 v Attendance Initial Meeting with Educational Supervisor Combined Induction Meeting with Clinical Supervisor amp Initial Meeting with Educational Supervisor Mid placement review Educational Supervisor Form Educational Supervisors End of Placement Report Mid year Review 2 7 6 Progression Foundation ARCP This page is another forms page that will contain progression and ARCP related forms It will work in a similar manner to the forms pages detailed in the last few sections At the time of writing there
65. s evidence in your ePortfolio e Who can support you with ePortfolio queries You need to regularly add relevant evidence to your ePortfolio and use it not just as a record of progress but also as a learning tool to encourage the development of good practice Note Not all Deaneries have the same processes and the names and types of forms used can vary between Deaneries Please bear this in mind when reading through the User Guide as it has been designed for generic use 1 1 Why has this guide been updated for the 2012 13 training year This Guide has been updated to reflect the changes to the Foundation Programme ePortfolio being released for the 2012 13 training year The UK Foundation Programme Office UKFPO Foundation Programme FP Curriculum Delivery Group required these changes to the ePortoflio to represent and support the new 2012 Foundation Training Programme Curriculum 2 Using the ePortfolio System 2 1 Getting Started 2 1 1 Receiving your ePortfolio account details In order to log on to the Foundation ePortfolio you will need your username and password In the first instance this will be provided by your Deanery or Foundation School administration staff You will receive a user name and password directly from the administrator either via email or on paper If you have not received your username and password please contact your Deanery Foundation School or local Postgraduate Centre office The ePortfolio technical provid
66. s for future achievements SLEs aim to e support the development of proficiency in the chosen skill procedure or event e provide an opportunity to demonstrate improvement progression highlight achievements and areas of excellence provide immediate feedback and suggest areas for further development e demonstrate engagement in the educational process Participation in this process coupled with reflective practice is an important way for foundation doctors to evaluate how they are progressing towards the outcomes expected of the Foundation Programme Curriculum 2012 the Curriculum Read More Further SLE information can be found in the FAQs page here SLE Descriptions Direct Observation of Procedural Skills DOPS SLE Read More Mini clinical evaluation exercise mini CEX F1 SLE Read More Case based Discussion CBD SLE Read More Developing the Clinical Teacher F1 SLE Read More Ticket Request Add New SLE SLE View Submissions FY1 St John s Hospital 1 Anaesthetics 23 Jul 2012 to 30 Nov 2012 Mini clinical evaluation exercise mini CR S 24 July 2012 18 40 Mini clinical evaluation exercise for learning mini CEX Joel Itis generally accepted that most SLE forms will be entered into your account via the ticketing system or directly from your Supervisor s ePortfolio however you are also able to create a form yourself on an assessor s behalf in the unusual circumstance that an
67. sting QA found trainee 12 05 2011 12 05 2011 a Edit Delete Links Procedure To add a new Logbook entry fill out the details below and click the Save button Date of Procedure 04 07 2011 Z Procedure With or without assistance OW ith assistance OWithout assistance Comments In order for a Supervisor to see this entry it must be shared Private or Shared Place in the Shared Area of my ePortfolio Cancel These procedures can be marked as private or they can be shared with your Supervisors Shared or unshared it is important that you are mindful that you must ensure confidentiality of any individuals involved in the procedure and should not under any circumstances record any patient data in the ePortfolio 39 2 10 The messages menu You access the Messages section by clicking on the Messages menu header You can send receive internal messages regarding ePortfolio Messages 83 New X D Lew Folder ale Rename X Dell ubject Received 1 24 Personal Folders Hello 16 05 2011 10 21 55 3 Deleted Items LA Drafts inbox 3 Sent Items The folders within the Messages section are displayed down the left side of the screen As standard they consist of Deleted Items Drafts Inbox and Sent Items There are three functions available which allow you to manage your Personal Folders e New Folder this enables you to add a new Personal Folder
68. to proceed with the rest of the TAB process To do this click the Create link as indicated above in green You will be given the self TAB form to complete do this and then click Save Select a post FY1 Queen Margaret and Victoria Hospitals 01 Aug 2012 to 28 Nov 2012 y Self TAB Self TAB 01 08 2012 Complete q TAB Below is a summary of the TAB assessment forms submitted for this post You must ensure that you gather the required number of submissions for each type of assessor A ticket request for an assessor can be created using the Create a ticket for your TAB section at the bottom of this page or via the Forms gt Ticket Requests page IMPORTANT A minimum of 10 assessors TABs must be completed The colour coded table indicates if the MINIMUM number of appropriate assessor categories have been fulfilled but does not change colour to indicate that the overall number of 10 assessors TABs has been achieved Your TAB is INCOMPLETE Doctors more senior than F2 Senior Nurse Band 5 No Tickets or Forms have been created for by this group of Assessors 2 2 No Tickets or Forms have been created for by this group of Assessors Allied Healthcare Professional 2 No Tickets or Forms have been created for by this group of Assessors Other Team Members 2 No Tickets or Forms have been created for by this group of Assessors This number is the MINIMUM number of completed TABS required per assessor
69. upporting guidance notes FP Curriculum_2012 pdf e The New Doctor www gmc uk org e Good Medical Practice www gmc uk org e The Rough Guide www foundationprogramme nhs uk e Help and information guidance on ePortfolio from the Help drop down menu on the ePortfolio itself 45 3 2 What to include in your ePortfolio Your Postgraduate Deanery Foundation School and Educational Supervisors should provide you with detailed documents telling you what you need to include and when by These requirements are different between individual training programmes and it is outwith the scope of this guide to discuss them in detail You need to regularly add relevant evidence to your ePortfolio and use it not just as a record of progress but also as a learning tool to encourage the development of good practice It should provide a structure to prepare for your appraisal meetings with your Supervisor s and should be reviewed regularly at your appraisal meetings This will provide you with the opportunity to find out what relevant information can be collected and how to present it Good reflective practice is a core competency of your learning programme and is set out in the curriculum You can include reflective accounts on both clinical and non clinical issues Be mindful of the confidential nature of what you might be writing do not use actual names of staff patients or departments Refer frequently to the curriculum as it is imperativ
70. ures You can use this section to record any additional practical procedures that you undertake You may wish to do this to build up an accurate record of all the procedures you undertake in your Foundation Training This information can be very important for entry into Speciality Training and it is highly recommended that you keep a log of your procedures in this way This additional procedure found on this page should not be confused with the core procedures found in the To add a new log click on the Add New Procedure button see above This will open a form to fill in which can then be saved by clicking the Save button 38 Additional Procedures This page is intended as an area for you to record practical procedures that you perform during your foundation training in addition to your co recording a core procedures can be found in the Forms Menu Recoding procedures here may be useful to you as an ongoing record of your procedural skills and number of procedures performed They cou training post To view more guidance select a Logbook of Procedures Guidance O Show Details EEN Nada New Procedu SS 2 records displayed out of 2 sort by Activity Date DESC v items per page 50 v page 1 of O Title Type Entered By Date Modified Date of Activity Shared Action Q blowing nose Procedure Testing QA found trainee 04 07 201 I 04 07 2011 Edit Delete Links Te
71. will have to select your current post or training period from the drop down menu to view items To select an item check the tick box next to the item and click the Add Item arrow between the two boxes to add it to the right hand box You can also click the Select All link to move all the items at once Once all the items that you want to include in your PDF are in the left hand box click the Make PDF button to generate the PDF Home Curriculum and PDP Forms Reflection Additional Achievements Messages Help Scotland Select Role gt Home Download Portfolio Select items in my ePortfolio to make into a PDF To create a PDF select the items from your ePortfolio in the left box and click the gt gt arrow to move them to the right box Then select the Make PDF button You can view detailed information on the Available Items by hovering your mouse over an item FY1 Royal Infirmary of Edinburgh 01 Apr 2011 to 31 Jul 2011 linclude Post Supervisor Details on Overview Page Sable Tees Select All Select None Items To Be Made Into A PDF um 2010 Foundation Programme W3 Research 12 05 2011 procedure 12 05 2011 esearch 12 05 2011 esearch 13 05 2011 esearch 13 05 2011 ini clinical evaluation exercise CEX Fl 16 05 2011 Induction meeting with Clinical Supervisor 20 05 2011 Drefiective Summary Sheet on Careers 24 05 2011 PDP curriculum outcomes
72. wn box see below if you wish your supervisor to be able to see this entry 20 PDP To add a new Personal Development Plan entry fill out the details below and click the Save button Mandatory fields are marked with a Title Tips on writing click to show hide What specific development needs do have How will these objectives be addressed Timescale Evaluation and outcome show how you have achieved your objectives Has it been achieved In order for a Supervisor to see this entry it must be shared Private or Shared Place in the Shared Area of my ePortfolio 2 7 The Forms Menu You can access the Forms section by clicking on the Forms menu header You can access the various electronic forms that are stored in your ePortfolio here When completing a form you have unlimited time to complete the form as long as you are actively typing Once you stop typing you will be logged out after 60 minutes you will see a pop up message informing you of this If at any point during the 60 minute window you resume typing the 60 minutes clock will be reset Depending on your Deanery you may have a different selection of menu items available Let s take a look at what each menu item is used for 2 7 1 Assessments TAB This page is used to manage your Team Assessment of Behaviour TAB TAB is a screening tool to help identify foundation doctors who may need additional help

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