Alcatel PCX Office 4038 4039 4068 User Guide
Contents
1. Call me back 15 Meetingon 2 Call me back tomorrow 16 Meetingon at 3 Call me back at 17 Out for a while 4 9 18 Absent for the rest of the day 5 Call the attendant 19 Absent back at 6 Call the secretary 20 Absent backon at 7 I will call back at 2 On vacation back ___ 8 Use paging 22 External meeting 9 Please fetch your fax 23 External meeting back __ 10 Please fetch your mail 24 in room nr 9 Please cancel your forwarding 25 In a meeting do not disturb 12 Visitors are waiting 26 Atlunch 13 You are expected at reception 27 Indisposed 14 Meetingat Messages to be completed using numeric keypad 5 Keep in touch E 5 15 Consulting written messages P 51 Message notification Ka The light indicates that messages have been received A message is left in your mailbox but you are not at your desk You can configure your telephone so that you receive notification of the message on another telephone Text displays the sender s gt gt message the screen naon 4 Settings Notification PO number of messages reach the Menu received page Activate deactivate message notification Readmore gt Displays the rest of the message and the date and time it was left ON OFF Choice press consecutively to apply 1 N activate deactivate2. p 16 4 10 Sending a written message to an internal p 17 4M Senda volke messaga Spy p 17 4 12 Sending a recorded message to a number a distribution list p 18 4 13 Broadcasting a message on the loudspeakers of a station group p 18 Keep in touch DONO ses pel9 Sill Selecting calls to be diverted ossen nar peek oS prega hn pen Dieren nr bya p 12 5 2 Diverting calls to another number immediate p 12 5 3 Diverting your calls to your voice message p 12 5 4 When you return consult recorded messages p 12 5 5 Activate disable the personal assistant 0 00 cee cece eenen 19 5 6 Personal assistant reaching you with one number only p 20 Sr Divertng calls o your ago ea ERE dE p 20 5 8 Forwarding your calls from the receiving terminal Follow me p 20 59 Applying selective Ee bee i perdu edet al be oni re aa p 20 5 10 Diverting all group calls een p 20 54 Caneellingalkdiversions 20 5 42 Cancelling d specific diversion ar anna p 20 5 13 Diverting calls when your line is busy divert if 21 Beld DEN At diocese pea OR e Sedo qa Ne
3. Uoice BE 411 Senda voice message copy gt display number of new and 1 Consult old messages personal code Sendcopy Or select message to copy by consecutive presses Sendmessage e send message To record a comment naroa Voice mail Reads to record Stop start recording the comment gt end of recording Record comment Record e o 88 number to be correspondent s called name Record record a comment NADA Voice mail recording Listen replay comment o send message 4 4 12 Sending recorded message to a number a distribution list Voice correspondent s no or list no 00 to 50 Voice mail gt Ready to record 2208 Uoice mail gt recording recording Listen replay message 4 13 Broadcasting a message on the loudspeakers of a station group A message not requiring an answer can be broadcast on the loudspeakers within your broadcast group number of broadcast group The message will only be broadcast on terminals not in use and which have a loudspeaker Sendmessage Add correspondent s name other correspondents or list name 00 to 50 if necessary Record start message recording 1 Stop _ end of recording apply o Record re record a message apply gt speak you have 20 seconds
4. 716 Alcatel 4068 Menu apply your choice Before a Bluetooth headset can be used it must be correctly matched to the terminal Before performing the matching operation the headset must be in detectable mode m Settings My Phone Bluetooth ren v Co reach the Menu page gt wait until the type of equipment Adddevices Searches for Bluetooth equipment detected and the address is displayed select the relevant equipment 27 Guarantee and clauses Independently of the legal warranty that covers this appliance it is guaranteed for year parts and labour counting from the date indicated on your invoice The invoice will be demanded if making a claim under the warranty The warranty does not however apply in the following cases in the event of use that does not comply with the instructions given in this user s manual faults or damage caused by natural wear damage resulting from a cause external to the appliance e g impact fall exposure to dampness etc noncompliant installation or modifications or repairs carried out by people who are not approved by the manufacturer or retailer Warning never place your telephone in contact with water To clean your telephone you may however use a damp soft cloth Never use solvents trichlorethylene acetone etc which may damage the plastic parts of your telephone Never spray it with cleaning products Earpiece may retain magnetic objects
5. If name is not OK When you receive a call istname you hear the message left by your 8E Ne Paul gt caller is screened extend search in erase last letter show next name name or number of hands free to take list entered the caller the call o O o of o 7 z SS show previous return to main menu to stop listening only name 2 Using your telephone When your caller hangs intercom mode remains active E29 Redialling Redialling the last number dialled redial To deactivate Terminal idle gt corresponding LED goes out last number redial redial key short press 212 Sending DTMF signals Call back on the last 10 number dialled remotely consulted answering machine Rediallist ENS redial key reach the Menu nm long press page during a to activate conversation Q 1 Call m The function is automatically cancelled when you hang up select the No in the call required number last ten issued 2 10 Requesting automatic callback if internal number is busy 213 Mute so that your correspondent cannot hear you You can hear your correspondent but he she cannot hear you Callback internal number busy gt callback request acknowledged Bei gt The key lights up Cancelling callback request Ahiconversation during a disable microphone conversation Callback c
6. The wording is not contractual and may be subject to change Some functions of your telephone are controlled by a software key and the configuration of the unit Declaration of compliance EC We Alcatel Business Systems hereby declare that we assume the Alcatel 4038 4039 4068 product to be compliant with the essential requirements of Directive 1999 5 CE of the European Parliament and Council A copy of the original of this declaration of compliance can be obtained from your installer Alcatel 4068 This apparatus makes use of a frequency spectrum which use is not harmonized throughout the countries of the EC The frequency spectrum may be shared with other applications and its operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The device is designed and manufactured not to exceed the emission limits for exposure to radio frequency energy in SAR Specific Absorption Rate set by the concerned countries Federal Communications Commission for the United States Alcatel Business Systems in keeping with its policy of constant product improvement for the customer reserves the right to modify product specifications without prior notice Copyright Alcatel Business Systems 2004 All rights reserved MUI9001BSAB O400ed01 0705 28
7. Assi ox apply lal 5 Keep touch E 5e Personal assistant reaching you with one number only E 59 _ Applying a selective diversion Ka You can selectively divert calls according to the caller s identity acon 1 Settings I Assistant Menu es CO o Ot gt diversion is acknowledged reach the Menu select type of page diversion Selective diversion f Internalhr Externalhr Nobilehr programmed key ge dial number of a colleague dial an outside line number dial number of your mobile E 540 Diverting all group calls or your secretary or DECT 9 9 P val You can divert all your group calls to another internal number Operator Ze S 1 activate deactivate transfer apply E to operator gt diversion is acknowledged Divert group number receiving calls programmed diversion E57 Diverting calls to your pager Ka key Callers will thus be able to contact you while you are moving around the company E 5 11 Cancelling all diversions i l 9 Q Pu e uD gt diversion is acknowledged T l 1 Cancelfwd gl Programme another type of Divert to pager oy EN diversion rogrammed ke Prag Cancel all diversions programmed key E53 Forwarding your calls from the receiving terminal Follow g 5 2 Cancelling a specific diversion You wish to receive your calls in your present location Use the Follow me function A 3 l O 1 Followme l pro
8. ext message To pause recording Previous message Number 1 ear Erase message enter the number apply Change the time slot The time slot during which notification is activated can be changed Call Call back sender of message u Schedule 28 Sendmessage gE Sending a written message to an internal correspondent change times apply Savetorer Save the sender s number in your directory E Terminate consultation C 22 Managing your charges At the end of the call you are called back and you can E 6 1 Charging your calls directly to business accounts Read information concerning call cost duration number of units 1 gt m of internal user and cost of You can charge the cost of your outside calls to business account numbers u call _ 2 Print a charge ticket 3 Terminate consultation Tm Print OK Business enter the number password for this enter number for account code of the terminal to internal telephone correspondent NN programmed key receive the message Adding or changing a business code during a call Business account code during call programmed key Finding out the cost of an outside call made for an internal user from 62 your terminal naos 7 1 ET GB the call is placed on hold in conversation during an internal programmed key Meter conversation Total Recall Transfer outside transfer call to your number correspon
9. FEE Ro or PNEU OA GP 11 2 13 Mute so that your correspondent cannot hear you nemen 11 During a conversation aaan ne PEE TET EA p 12 3 1 Making a second call during a conversation p 12 3 2 Answering a second call during a conversation serer orris ir enn nerds eeens p 12 3 3 Switching between calls Broker call 1e sera sarete snare p 12 34 Transterting allo oodd hereto Ab pao Pecan Rm ede ilte o quide p 13 3 5 Three way conference with internal and or external correspondents conference p 13 36 Pheonga call on hold haldy ose erase ee a bana p 13 34 Placing an outside call onihold parking can nn p 14 3 8 intrusion into an internal conversation iiie ask rh t RARE RE ERE EER 14 319 Store eneen re ett Be Gun setae 14 3110 Adjust audio Volume en et re nee ee 14 Sharing asesors ne an p 15 4l Reeeiyirig supervised call ringifig uu geneva ee 15 42 Answering the general Bell Yun ee nee eee epe p 15 43 Ma nsgeriseere ry sans Fere FAR ERR OR meerdere Res p 15 BA 0 des esis TS Tt 15 45 Answering briefly in place of the operator iiie eese ee nn 16 46 h nting 16 4 7 Calling an internal correspondent on his her pager p 16 48 Answering acall On your pager is nit 16 49 Calling a correspondent on his her
10. e n apply 8 Sharing Keep in touch 51 Selecting calls to be diverted E53 Diverting your calls to your voice message service When a diversion is applied you can select the types of call to be diverted outside internal all TN 1 Immediatesutt i EN d knowledged qu gt s 4e gt v select the type of Out Int call type of call diverted is displayed E 54 When you return consult recorded messages Perso AssistOFF Choice gt eo The light indicates that messages have been received if the type of call is all calls not appropriate Voice ngoa n808 Perso FF Perso F personal code o internal or outside calls apply Consult O gt display name of sender with date time and gt display number of new and old messages ranking of message 52 Diverting calls to another number immediate diversion DNE Play Clear Call The number can be your home portable or car phone voice message or an internal extension operator etc e e listen to message erase message call back sender of l Immediate 1 Rediallist 5 o gt E e 20 message number to be N Sana called e copy message e nm gt diversion is acknowledged 55 Activate disable the personal assistant You can make calls but only the destination number can call you nason A 1 Settings Assistant satn C gt reach the Menu page anao ON OFF _ Choice EHI m m
11. Alcatel OmniPCX Office Alcatel 4038 4039 4068 ALCATEL User manual E Introduction E How to use this guide Thank you for choosing a telephone from the 4038 4039 4068 range manufactured by Alcatel Your Alcatel 4038 4039 4068 digital terminal has a new ergonomic layout for more effective communication Actions Keypad A large graphic screen in conjunction with various keys and the navigator allows you to make calls configure and program Lift che receiver eg Numeric keypad your telephone Hang up 28 Alphabetic keypad a receiver that is pleasant to use it fits nicely in the hand with a flexible grip section e Specific key on numeric keypad communication is even more convenient using the audio keys loudspeaker hands free using the convenient alphabetic keypad you can call your correspondents by name Navigator Move the navigation key up down to the left to the right N To go back one level press and release or to return to the welcome page press and hold AO during a conversation can be used to access the different pages Menu Perso etc and to return to the telephone screens Display and display keys Audio keys Smith John Partial view of display Loudspeaker hands free Display key 9 Adjustment reduce o Adjustment increase Programmable keys and icons Other fixed keys m Line key Fixed key et Icon corresponding to key MENU key Voice mail access
12. ake an error hang up your telephone will ring and you will recover your first call key associated with the incoming call icon 32 Answering a second call during a conversation A second correspondent is trying to call you Paul in conversation during a name or no ofthe caller conversation Answer call displayed wy o line key for which icon is flashing To return to your first caller and end the conversation in progress e B naoa John 3 3 in conversation SS 1 Answer Paul in conversation displayed for 3 seconds in conversation the first call is on hold key associated with the Incoming call icon 33 Switching between calls Broker call During a conversation a second call is on hold To accept the second call naoa John in conversation key associated with the Incoming call icon H naoa Paul in conversation your first call is placed on hold gt John 3 During a conversation 34 Transferring a call To transfer your call to another number naoa Paul gt gt John in conversation in conversation no of the 2nd the first call is on hold terminal during a conversation If the number receiving the transfer answers Transfer You can also transfer your call immediately without waiting for the number to answer using either of the two methods
13. ancellation of callback request gt acknowledged Q gt The key is no longer lit gt 4 211 Answering an internal call in intercom mode resume the conversation You can answer without lifting the receiver When you receive an internal call your telephone rings and you are connected directly in hands free mode The screen shows the caller s identity To activate Terminal idle gt corresponding LED lights up During a conversation you sometimes have to send DTMF signals such as with a voice server an automated attendant or a During conversation 31 Making a second call during a conversation nsoa Paul gt in conversation during a conversation Rediallist e select the no in the last ten issued if your telephone allows this operation Other methods for calling a second correspondent Mew call number of second correspondent Indiurep to call a number in the directory 88 Dial directly the number for your call 58 Name of second correspondent c To access the Redial function short press gt E John in conversation the first call is on hold Call back on the last 10 number dialled press and hold 7 1 14 _ Programmed line key To cancel your second call and recover the first 3 gt gt John Paul in conversation in conversation If you m
14. ase conversation During a conversation you can lift the receiver without terminating the call 2 Using your telephone Activating the loudspeaker during a conversation receiver lifted E 24 Loudspeaker E25 calls via your programmed call keys nao A fr nson 1 Helen q gt the loudspeaker key flashes gt 4 4 m Q ze in conversation v during a activate loudspeaker access the find the correspondent call the chosen conversation long press Perso page you want to call from correspondent the programmed call keys o nd gt The key is no longer lit gt Ef 4 adjust volume deactivate E27 Calling from the common directory 7 levels loudspeaker long press Your terminal has access to a common directory of outside numbers press and release the loudspeaker key to switch to hands free mode light steady directory number 25 Calling your correspondent by name company directory 28 Filtering calls using the voice mailbox Perso 58 gt elden gade rra e This service lets you filter incoming calls to your voice mailbox When your caller leaves his message you can choose to P Ed communicate with him first letters of your Activating call screening correspondent s name If name is OK NLS make the call Voice mailbox enter your personal same key to stop listening and T screening password deactivate the screening programmed key
15. dent on hold called 23 7 Programming your telephone 71 Initializing your voice mailbox old code new code 4 digits 4 digits n enter your personal code then record light flashes your name according to voice guide As long as your voice mailbox has not been initialized personal code is 1515 gt Your personal code is used to access your voice mailbox and to lock your telephone E 74 Configuring the telephone ringer 72 Customising your voice greeting Settinas 1 Phone 1 Rinsing You can replace the greeting message by personal message reach the Menu page Settings Mailbox Persmessage A m reach the Menu Melody j 1 me Voice mail recording to start recording recording Voice mail gt Reads to record select the melody of your apply your choice choice 16 tunes Adjusting the ringer volume Stop Pause 1 Default NN e a e c Volume ji Tece end of recording to pause recording to return to the default apply message select the volume of your choice apply your choice 12 levels Hg Activate deacti il de 73 Modifying your personal code nend ctivate deactivate silent mode Your personal code is used to access your voice mailbox and to lock your telephone Silent On Off ines Settings options Password to activate to deactivate apply your choice Activate disable meeting mode progressive ringing r
16. described above Transfer between two outside calls is not generally possible depends on country concerned and system configuration Three way conference with internal and or external correspondents 35 conference During a conversation a second call is on hold sConference John in conversation select the conference function Cancel conference and return to first correspondent if conference is active 1 Hang up on all correspondent if conference is active lt After the conference to leave your two correspondents talking together mDonference Transfer cancel the conference 36 Placing a call on hold hold Exclusive hold During a conversation you wish to place the call on hold and recover it later on the same telephone naoa Hold Paul in conversation during a conversation Recover the call on hold naoa H R Paul 3 on hold key associated with the Incoming call icon Common hold subject to programming To recover your call on any telephone in your system Hold Paul in conuersation during a conversation Recover the call on hold from any telephone gt Paul in conversation key associated with the incoming call icon gt Paul on hold your call is placed on hold nao your call is placed hold 3 Durin
17. each the Menu page Progressive I On 0 to activate to deactivate apply your choice 24 7 Programming your telephone Activate deactivate discreet ring mode 77 Selecting language Beeps On Off TE uM to activate to deactivate apply your choice m Settinas Hs options j menu _ Adjust ringer volume while a call arrives Een reach the Menu o page Paul gt o is calling Language Choice your telephone adjusting the ringer Te rings volume select the language of your apply your choice choice 75 Adjusting screen brightness Alcatel 4038 4039 Menu gt Programming direct call keys Perso page Perso xx Settinas Phone Contrast Elles v To To Name Sd reach the Menu page press a call key on the enter the name Perso page Screen Keys Ge increase or reduce the brightness of the screen or keys of the extension unit by pressing consecutively on the corresponding keys Humber enter the number lE 76 Selecting the welcome page E79 Programming direct call keys F1 and F2 keys This function is used to choose the page displayed by default on the telephone gt g E Settings My options Homepage T gren pressa programmable enter the name key Fl or F2 Choice Number select the default page apply your choice enter the number consecutive presses 25 7 Programm
18. el IE 0790676707 0790676707 000347 000347 T Call on hold nBo8 10 30 Bau A gt 0790676707 If you get two calls at the same time you can switch from one call Left right navigator used to check calls to the other by pressing the display key associated with each call f n n Wi Extension unit An extension unit can be fitted to your telephone This provides additional keys which can be configured as function keys line keys call keys etc To affix labels push the holding strip of the unit backwards to you and lift it Install the label under the keypad in the housing designed for and place the keypad back into position B Function keys and programmable keys Guide key used to obtain information on functions of the menu page and to program key of the perso page Messaging key to access various mail services if the key flashes a new voice message or a new text message has been received Redial key to access the Redial function Programmable key Fl and F2 keys lit when the function associated with the key is activated 0 00o 1 Scroll bar shows the position on a page Description of the screens 4 Welcome screens Menu page Perso page Info page Time and status icon Tue 16 jan 2004 amp 2 amp Q 14 29 Date Call forwarding icon nfo QU Stationary no for
19. g a conversation 37 Placing an outside call on hold parking w E39 Store a number You can place an outside call on hold and recover the call on another telephone During a call to save the number onto a call key 4 Parkcall I Sauetorep Paul 18 Paul in conversation in conversation during during a conversation conversation To recover the parked call ER lt Pickup Unparkcall d LU SS press a call key on enter the name of apply number of the Perso page your telephone from correspondent which call was parked transferred to the operator During a call to adjust the volume level of the loudspeaker or receiver 3 10 Adjust audio volume If the parked call is not recovered within a preset time default value 1 30 it is ioni i i gt 000 Intrusion into an internal conversation Ka during a adjust audio volu ne Your correspondent s line is busy If the number is not protected and if authorised you can intrude into the call conversation y wIntrusion wIntrusion same key to exit Protection against intrusion 1 Protection of a enter the number call programmed key amp Protection is cancelled when you hang up 4 Sharing lE 41 Receiving supervised call ringing EE KA E44 Call pick up BZ To receive the special ringing for calls to another number You hear a telephone ringing in an office where no one can ans
20. grammed key corresponding to je of diversion group or selective ES your extension number n ce gt diversion is acknowledged Forward calls your extension programmed key number 20 5 Keep in touch E 5 13 Diverting calls when your line is busy divert if busy Callers can be diverted to another telephone if you are already on the line 1 Onbusy SS a ta number receiving diversion gt diversion is acknowledged Divert if busy number programmed key receiving diversion 5 4 Do not disturb You can make your terminal temporarily unavailable for all calls gt DohotDisturb e gt diversion is acknowledged Do not disturb programmed key Callers wishing to contact you will see the Do Not Disturb message displayed on their sets when they try to call 21 515 Leaving a recorded message for internal callers You can leave a message on your terminal which will be displayed on the screen of the terminal calling you gt Textanswer SS Os Predefined message 4 Got otomessage first message in list select the enter the no of apply your choice 27 message to be the message to be sent sent 01 to 27 Language change language of apply your choice message Personal message Create e create a temporary apply your choice personal message alphabetic keypad The 27 standard messages are shown below
21. h a Dra Ce du peser qe Up Plon 21 5 15 Leaving a recorded message for internal callers 21 ie vp py Bened bn eet m pres avons p 22 Message NONNEN si rE E an ee bean p 22 Managing your charges SONRISA NER RN ES rex emi 6 1 Charging your calls directly to business accounts p 23 6 2 Finding out the cost of an outside call made for an internal user from your terminal p 23 Programming your telephone llle nnn p 24 Zl initializing your VOICE mallbox een p 24 L2 Customising your VOICE BReBUg vs vereen eere erben ae e dee EH hn DAT p 24 7 3 Moditying your persomalicode svp UO UG PEG HORE ERR pd p 24 74 Configuring the telephone Inge oet onte tonc iat e qoc ee atas p 24 75 Adjusting ScheemDrieitriess dee ebb osetia neder katers ebd PEU p 25 Z5 Selecting the Page E DNE p 25 Z4 Selecting een p edipi Pod tb bee p 25 7 8 Programming direct call keys us dus sad iore uc HK AER CR and pb ce RACHEL Rad p 25 49 Programming direct call keys u ya por bore ben aee ba eR RR C Ros p 25 7 10 Prograrnming an appointment reminder u n reme her p 26 FAT Identify the tenminall youale on as so comer tb ERES EUR URS hid tene obo p 26 7 12 Broadcasting background music on your loudspeaker p 26 7 13 Locks unlock your telephones teaser EEEE bere p 26 7 14 Conf
22. igator used to move from one page to another A Q Up down navigator used to scroll through the content of a page 14 Back Exit key to return to previous menu short press or return to first screen long press during a conversation provides access to welcome screens Menu Info and to return to the conversation icon screens W Welcome screens Menu page contains all functions and applications accessible via the keys associated with the words on the screen Perso page contains call line keys allowing supervision of calls and programmable call keys Jean Deuze Denis Laure Paul Durand Pascal Mante Info page contains information on the telephone and the status of its functions name telephone number number of messages activation of transfer function appointment reminder etc B Audio keys B Hang up key to terminate a call Hands free Loudspeaker Key to make or answer a call without lifting the receiver amp e Lit in hands free mode or headset mode short press Flashing in loudspeaker mode long press Intercom Mute key Q e During a conversation press this key so that your correspondent can no longer hear you i e Terminal idle press this key to answer calls automatically without picking up the receiver To adjust the loudspeaker or handset volume up or down EB Call display Incoming call ge Call in progress or outgoing call nBo 10 30 all
23. iguring the audio jack of your telephone p 27 7 15 Activating deactivating forced headset mode p 27 7 16 Installing a Bluetooth Wireless Technology headset matching p 27 7 17 Using a Bluetooth Wireless Technology p 27 7 18 Removing a Bluetooth Wireless Technology headset p 27 Guarantee and clauses cece crete eene eenen ee p 28 Getting to know your telephone Adjust the tilt of the screen Handset Indicator light e Flashing green incoming call e Flashing red alarm B Display and display keys Contains several lines and pages providing information on calls and the functions accessible via the 10 keys associated with the words on the screen Transfer icon pressing the key next to this icon allows you to program or change the transfer function Headset connected 0 Appointment programmed Do Silent mode activated Telephone locked Display keys pressing a display key activates the function shown associated with it on the screen 2 Sin Smno 8w Socket for connecting headphones or a Hands free Loudspeaker unit Alphabetic keypad Alcatel 4068 W Navigation OK key used to validate your choices and options while programming or configuring Left right nav
24. ing your telephone E 710 Programming an appointment reminder EAL Identify the terminal you are on You can define the time of a temporary reminder one in 24 hours or a permanent reminder every day at the same time The number of your telephone is displayed on the Info page naca Appointment Choice O Access the Info page using the navigator Ces a reach the Menu select the type of page appointment temporary or permanent E 71 Broadcasting background music on your loudspeaker EZ You can broadcast background music on the loudspeaker of your telephone depending on configuration enter time of apply the gt when telephone is not in use appointment appointment background music is played time Long press At the programmed time your telephone rings B same key to cancel Long press If you are in conversation the display flashes and an audio tone is generated After The music stops when a call is made or received and starts again when you hang up three calls without reply a temporary request is cancelled but a permanent request If your calls are diverted to another terminal the diversion is not applied to the reminder call To cancel your reminder request E 7 13 Lock unlock your telephone noon 1_ Appointment Choice Clear E E UL s Lock gt your telephone is Em locked unlocked reach the Menu select the type of page appointment
25. key Other symbols used Menu Means that the function is accessible from the Menu page Means that the function is accessible from the Perso page Info Means that the function is accessible from the Info page m un Means that the function is subject to programming If necessary contact your installer These symbols can be supplemented by small icons or text Contents Getting to know your telephone sa Roos p 6 Description of thescreens leeren p 7 AMICOS Rear 7 2 management screen ea see 8 L3 Application 8 Using your telephone snos 9 9 2 2 MREGEWING dalla oed ease esos p 2 2 3 Using the telephone in Hands free 9 24 Activating the loudspeaker during a conversation receiver p 10 2 5 Calling your correspondent by name company directory 10 26 calls via your programmed call keys nn nennen p 10 27 Calling from the common directory ee 10 2 8 Filtering calls Using the voice mallbox ne 10 ee Me lol eee eT eee 11 2 10 Requesting automatic callback if internal number is 11 LLL Answering an internal call in intercom mode vennen eee eee 11 2 12 Sending DIMP signals agi sa dicus acp ec PO Pa e IS OI
26. ll icon Time and status icon l6jan 2004 4x 5 00 14 33 Call holding icon ch NOEB Pascal Call in progress icon Incoming call presenta tion screen This screen is temporarily displayed when a call arrives and shows the name and or number of the Pop up display of caller functions accessi ble while the call is taking place Conference k 4 Each tab corresponds to a call the status of which is symbolized by its icon in progress held arrival of new call When a call is in progress use the left right navigator to look at held or incoming calls Use the up down navigator to display the functions accessible These functions transfer conference etc are directly related to the status of the call consulted For example the transfer function will not be available between a call in progress or a held call and an incoming call lt Back Exit key used to switch from a telephone screen to an application screen example can be used while a call is in pro gress to look up a number program an appointment reminder etc Calls can also be managed from the Perso page While the call is in progress press the Back Exit key and display the Perso page Calls in progress or waiting are displayed on the different line keys It is then possible to converse with the caller of your choice by pressing the key associated with him 13 A Application screen Date Application name Time and
27. nd you know that the person called has a pager 5 gt your telephone will ring at the l same time as the switchboard BE l gt Operator same key to your Page programmed help cancel correspondent key programmed key does not reply Calls to the switchboard u gt paging in progress is displayed calls to the switchboard will ring on f 7 ES your telephone gt s 14 BE Operator help programmed key Your correspondent can answer from any telephone the system lE 4e Hunting groups Ka Hunting group call i Certain nuber n form a hunting group and can be called by dialling the group number E 4 8 Answering a call on your pager A call on your pager can be answered from any telephone within the system l no of group to be called your pager beeps gt Temporary exit from your hunting group Return into your group Answer page your group programmed key number Exit group your group number E49 Calling a correspondent on his her loudspeaker programmed key Your internal correspondent does not answer If authorised you can remotely activate your correspondent s phone 93 55 telephone within a group can always be called by using its own number P p y g s 3 Interphony Paul Be onging to a group does not affect the managemen of direct calls A specific is alerted your correspondent does not reply y
28. ou are connected to the loudspeaker on your correspondent s gt phone if he she has the hands free function 410 Sending a written message to an internal correspondent 4 Sharing Text Predefined message first message in list Q7 Language change language of message Personal message Create create a temporary personal message alphabetic keypad number to be called O select the message to be sent enter the first letters of the name Botomessaae o enter the no of apply your choice the message to be sent 01 to 27 apply your choice apply your choice The 27 standard messages are shown below me back 15 Meeting on 2 Call me back tomorrow 16 Meetingon at 3 Call me back at 17 Out for a while 4 Callbck_ 18 Absent for the rest of the day 5 the attendant 19 Absent back at 6 Call the secretary 20 Absent backon at 7 I will call back at 2 On vacation back 8 Use paging 22 External meeting 9 Please fetch your fax 23 External meeting back 10 Please fetch your mail 24 in room nr Please cancel your forwarding 25 In a meeting do not disturb 12 Visitors are waiting 26 Atlunch 13 You are expected at reception 27 Indisposed 14 Meetingat Messages to be completed using numeric keypad
29. reach the Menu depending the displayed temporary or page informations enter your permanent password or confirm 26 7 Programming your telephone acknowledgement message gt and display of the headset icon on the terminal screen E 7 14 Configuring the audio jack of your telephone apply your choice enter the PIN code of the headset By default the audio jack of your telephone can be used to connect a headset hands free kit or loudspeaker ime Settinas My Phone Jack fies vC po T reach the Menu page Headset Handsfree Loudspeaker QU oq oq Refer to the user documentation supplied with the headset E 77 Usinga Bluetooth Wireless Technology headset Alcatel 4068 Refer to the user documentation supplied with the headset Removing a Bluetooth Wireless Technology headset E 718 Alcatel 4068 E 71 Activating deactivating forced headset mode Forced headset mode must be activated as soon as a headset is installed instead of the receiver anon Settings s Phone Bluetooth llen f menu Settings My Phone ForcedHead reach the Menu Flan OOo B ni reach the Menu page Mydevices display of the different equipment 7 gt d matched 4 gt gt on 1 Off select the equipment E E to be removed activating deactivating forced headset mode Delet gt Installing a Bluetooth amp Wireless Technology headset matching ge gt MTM et
30. ue O4 May 2004 A NO 14 35 status icon Create new MEMO Application screen Events screen Application screen displays information relevant to programming or configuring the telephone Events screen displays events connected to the programming or configuration operations in progress confirmation rejection error etc Using your telephone E21 Making a call ot dial directly lift the number the number receiver required for your call 88 d hands free number programmed line correspondent s required key name NADA 3 Paul in conversation during a conversation To make an external call dial the outside line access code before dialling your correspondent s number 9 is the default code for an outside line gt For the operator dial 0 by default If the internal or outside number does not reply Interphony back I Text broadcast a message on request callback to a send a written the loudspeaker of the busy terminal message free terminal go to next screen 22 Receiving a call ngoa 6 s is calling lift the hands free press the key next to the receiver Incoming call icon 23 Using the telephone in Hands free mode Terminal idle d gt 5 ne free gt gt Wd Q 4 terminate release your call Call in progress naotm 4 gt 5 gt EE T Q in conversation 1 during a press and rele
31. warding L activated Rotating forwarding Settings Lock activated Appointment Displays the content of the page selected Menu page contains all functions and applications accessible via the keys associated with the words on the screen From this page it is possible to adjust the ringer volume and screen brightness program the time of an appointment lock the terminal define the default page displayed configure voice mail and access telephone functions such as calling back one of the last 10 numbers or intercepting calls Lun 16 jan 2004 amp amp 14 29 pe info aD Lock Settings Appointment Perso page contains call line keys allowing supervision of calls and programmable call keys The up down navigator is used to access all the direct call keys apart from those displayed by default Direct call keys are programmed or modified via the Information key Tue l6jan2004 14 30 info VY line Anne Pascal Info page contains information on the telephone and the status of its functions name telephone number number of messages activation of transfer function appointment reminder etc Tue 16 jan 2004 A amp 6 14 30 menu perso RG Name Anne Number 77942 Left right navigator used to move from one page to another Up down navigator used to scroll through the content of a page 1 Description of the screens 142 Call management screen Date Incoming ca
32. wer If authorised you can answer the call on your own telephone If the telephone ringing is in your own pick up group 1 E Supervised call same key to cancel ringing programmed Group call pick up key programmed key If the telephone ringing is not in your pick up group E42 Answering the general bell Ka Pickup Set When the operator is absent outside calls to the operator are indicated by a general bell To answer reach the Menu number of age telephone Pickup Beneralbell pas T ringing reach the Menu page 9 E Telephone call number of E 23 Manager secretary filtering Ka pick up telephone ringing programmed key System configuration allows manager secretary groups to be formed so that the manager s calls can be directed to one or more secretaries From the manager s or secretary s telephone The system be configured to prevent call pick up on certain telephones incoming calls are filtered by chosen person E gt secretary etc Filter programmed key e same key to cancel Filtering is indicated on the manager s telephone by the icon corresponding to the filtering programmed key 4 Sharing E45 Answering briefly in place of the operator BZ E 47 Calling an internal correspondent on his her pager Outside calls to the operator will ring on your telephone and you can answer the call The number called does not answer a
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