User guide for Hazard Poster
Contents
1. fob Pie type here mea 120i Pie type here mea 1201 chamie chamie Power Supply and Shut Gown Procedura Please type here wers to specify which power sources are used and howe they can be safely isolated max 250 characters This number is used to retrieve the poster Poster name Required field Create and save your poster Poster Required field Facility CBO ro SAREN Sere Contact Details i n ave com a completed Location Mp eriari rara C by name its IN step one please Click save Peruse a hyat l he l he l he l he he r create your postet onthe server Chosen Facility Location Required Feld vi You can retrieve at anytime using your veel T email address and poster ID number eoon Plesse ype Fee Building and Room Number Please complet feet ame peer Create new poster emea pleme type tere P Local Room Name Please complete Aditia armati Femme type here me 200 che ects ro Department None When you have saved and created Chosen Department your poster you will move on to step two Required field Step 1 is to enter your personal details including project code and org code which will not be shown on the final poster Business unit followed by cost code or project code e g E004 7PGAA Account code e g 3021 Below the personal details are the poster details The poster name is usually the room detailed and the poster completed by name is the person filling in the details The facil2. User guide for Hazard Poster The hazard poster web portal can be accessed from the following address http ms sm ser itd rl ac uk Chip poster Read the guide on the first page and then click step 1 on the left hand side of the page The following screen will appear You will need to complete all of the fields shown here Your details These details are not printed on the poster Project code Required field Job title Required field Email Required field oo Required field Department Required field Facili ty This is the email is used to retrieve Your name Required field Direct line Required field the poster Details of the poster to be created These details are printed on the poster Poster Id number None Example of blank hazard poster 4 Sclence amp Technology Facilities Council Bulcing are Insert Local Insert ceseimett Insert Boor Marea Boom Murer i arempi a Fiar type here mea 120 Fiar type here rea 120 characters characters Pier type here rer 120 Feme type here re 120 characters characters Pie type here mea 120 Pee type here mea 120 characters charrie Flem type here mea 120 Pisses tape here mea 120 characters characters Pie type here re 120 Fear type here mea 120 chamie character Please type here wers to insert a high level risk assessment for the room in question The assessment should be based onthe normal work carried out in the room max 450 characters
3. d click the save button to save your work Now click step 5 Step Four These details are printed on the poster You will need to complete the first three rows of the contact information providing any information necessary for the poster Contact information Position l l l this information does not print Name Direct Dial Mobile Person in Charge Please complete Please complete Please complete Deputy Departmental Contact Other contact Other contact Other contact Additional information Please complete Save Clicking Save saves changes to your existing poster Out of Hours Location Please complete Type here Step 5 allows you to revue your poster details and make any amendments This can be done by clicking on the steps 1 5 icons on the left hand side of the page and going to the relevant page If you make any changes to your poster click the save button You can also use the box marked additional information for media services to give them any information regarding this poster If not required then enter N A You cannot see the finished poster as it will appear in print The general appearance of the poster is shown on the first page of this guide When you are satisfied that all information is correct click the send to production button to send your finished poster to media services for printing Step F ive These details are not printed on the poster Save S _ Clicking Save saves Please carefully r
4. eview the details of your poster and once you are changes to your satisfied with the content click the send button to place the poster existing poster into production RAL Media Services will print and put in a call to the Estates Helpdesk for mounting an approved frame and placement of the poster Additional information for RAL Media Services Any other information Send to production Please check your poster content thoroughly as once sent to production changes cannot be made and any saved data will become unrestorable You can retrieve your saved poster details at any time by clicking on the previous user s icon at the bottom of the step icon This will fetch up the screen as seen below and allow you to input the poster ID number and email address Previous Users Using the email address entered when the poster was first saved along with the poster ID you will be able to restore the poster to its last saved state Poster ID ID number here Requisitioner Email Address your email address here Open Please check your poster content thoroughly after restore as errors may occur a
5. ff requirements for any special apparatus If there is no local electrical isolation within the room then say so When you completed this section press the save button to save your work The screen for the above information is identified on the next page Now click step 4 Step Three These details are printed on the poster You will need to complete both text areas below Fire Fighting and Environmental Hazard Save Clicking Save saves changes to your existing poster Please type here users to insert a high level risk assessment for the room in question The assessment should be based on the normal work carried out in the room max 450 characters Power Supply and Shutdown Procedure Please type here users to specify which power sources are used and how they can be safely Isolated max 250 characters Step 4 is for contact information for those persons responsible or their managers of the hazards within the room Please include anyone else who is capable of making arrangements for safe access Highlight the Please Complete text in the relevant columns and type the details of all those who are familiar with the hazards within the room and are competent to make a decision if required It is important to specify out of hours You may wish to repeat a mobile contact number Any further relevant information can be added to the additional information box at the bottom Step 4 screen is shown below When finishe
6. ity location is a drop menu and the relevant site should be chosen This will automatically place the chosen site in the box marked Chosen Facility Location Fill in the two boxes marked Building amp room number and Local room name Choose your correct department from the drop menu and this will automatically place it in the box marked Chosen Department Finally click the create new poster icon in the blue box on the right and this will save your details and generate a number next to the poster ID number Make a note of this number This number can then be used to retrieve your poster at a later date When complete click step 2 Step 2 is to determine the significant hazards within the area of which the poster is relating to Scroll down the yellow hazard warning signs on the left hand side to choose the appropriate hazard sign When chosen click this once and the sign will appear in the area above Next scroll down the hazard description list and choose the description that best fits your chosen hazard When chosen click this and it will appear in the area above Next in the two boxes on the right type a simple description of the hazard and a location within the room Move to row 2 to input the next hazard When all hazard information is completed click the save button above the two columns Next click step 3 Step TWO These details are prited on the poster Please create or load a poster Save before saving I e i C
7. licking Save saves You will need to complete at least the first row Select an area in changes to your table and click the apporiate icon or abbreviation from the lists existing poster Row 1 __ Symbol Abbreviation te Location af the se click and choose a symbol lease cack and choose an abbreviation arad i Wann Hazard Wia xy p Ing meng please type into the box please type into the bow Caution Biohazard amings Drag this scroll Ealosical iubitances that pote a threat AMn Bio ha ha Drag this ama living organisms primarily bar to go to E N plos scroll bar icals that explode next row Drag this Scroll to locate tinsen information correct S bar to locate hazard niceld that may cateh fire im contact inti nair only need brief contact with an descri ption tions warning sign Step 3 is to type in information in the box marked fire fighting and environmental hazard regarding any fire fighting or environmental hazards within the room e g There are no significant ignition sources within the room or environmental hazards other than those already identified or There is no automatic fire smoke detection within the room or The nearest fire extinguisher can be located at or a sprinkler system is fitted in this room Next in the box marked power supply and shutdown procedures write brief instructions regarding emergency power o
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