User Guide Highfields School
Contents
1. 12 SIUJERL TINO LIE RENT 12 Viewing Attendance Information 0024002240020ne nenn nenn nenne nenn nenn nenne nenn nenn nenne nenn nennen 13 Viewing Conduct Information u0022400222000ennn nenn onenne nenn nenne nenne nenne nenne nnne nnn nns 14 Viewing Student DocumentS 02240024200200000n0 none nenne nenn nenne nenn nenn nnne nenn nano nnnne nenne nnnenn 15 FEIREHOR DOE fice spice een ee ee ee uM 15 ADDEN ee 16 Parent Portal Acceptable Usage Policy u 2240024000240020n0 none nenne nnnn nenne nenn onnne nenne nennen 16 Highfields School Parent Portal User Guide Highfields School Parent Portal Introduction All schools have a database in which student information is stored and this information is accessed through software called a Management Information System MIS The SIMS Learning Gateway SLG Parent Portal enables parent carers to access the SIMS school database using the Internet The SIMS Parent Portal also supports the use of mobile devices for parents carers and students Prerequisites To access the Parent Portal you need an Internet connection Basic broadband is sufficient Please check the following list of supported browsers to verify that your Internet browser is compatible Supported Web Browsers Browser Google Chrome 27 Internet Explorer 11 x v dx Internet Explorer 10 x Internet Explorer 9 x Mozilla2. 39 Eg Unauthoriseq absence 0 Accounted for session abse i Ms C Balbis E Davies Mrs C Drabble 0 minutes 2014 2015 Jan Feb Apr Navigate to a different month Click a session to view the details or year by clicking the desired including the attendance mark month name or year recorded for your child Definition Present Approved Educational Activity Attendance Not Required Authorised Absence Unauthorised Absence No Mark Entered Highfields School Parent Portal User Guide Events The Events panel displays up to date information for lateness achievements rewards amp behaviour incidents consequences Children Event Type H Today M Achievement Well Done Achievement Well Done Behaviour Incident received recognition for R2 received recognition for R2 was involved in a behaviour e Praiseworthy effort This was Praiseworthy work This was incident on Tue 23 Sep 2014 This E recorded on Tue 07 Oct 2014 recorded on Wed 01 Oct 2014 i incident was categorised under C2 Repeated Interuptions Tue 07 Oct 2014 More Details Wed 01 Oct 2014 More Details Tue 23 Sep 2014 More Details Click More Details to display all the information about the event Achievement Well Done C received recognition for R2 Praiseworthy work This was recorded on Wed 1 01 Oct 2014 R2 Praiseworthy work 2 points Wed 01 Oct 2014 Drama 10B Dr1 Wed 3 Hot Recorded Hot Recorded Click the Clo
3. Firefox 21 Security The data stored and made available by schools via the SIMS Parent Portal is highly sensitive and therefore security must be a priority It is your responsibility to ensure that your user name and password be kept private While the software has been designed to prevent access to highly personal student information access to the site must be protected IMPORTANT NOTE Ensure that you always log out of the Parent Portal site and close the internet browser used otherwise the site may be left open to unauthorised persons J1 Tr aa uw ww ea ww ag 1 Highfields School Parent Portal User Guide Getting Started Logging into the Parent Portal 1 N I Using a web browser such as Windows Internet Explorer or Firefox enter the address of the Parent Portal https slg highfields derbyshire sch uk slg parents or alternatively follow the useful link from our website which can be found at www highfields derbyshire sch uk A login screen is displayed Enter the login details that have been provided to you by the school Password Lancel IMPORTANT NOTE Do not select the Remember my password check box if one is available when logging into the site because this may enable anyone with access to your computer to log into the site I I Highfields School Parent Portal User Guide Introduction to the Home Page of the Parent Portal When you log into the Paren
4. April 2015 Parent Portal User Guide Rc Contents Fialinelds ooo Pare POFTalo ee cuins sense ee aan 1 MOGUC ION se se ee ee re 1 Prerequisites nr tnne 1 S pported Web BroWsers nn ee 1 TS Eater es tastes OE E E pt once Anpeaeu Gang E E OE E A E A 1 C iz TEI e ai kennen e 2 Logging into the Parent POPE iuc sine a aa aa esa aa ents 2 Introduction to the Home Page of the Parent Portal u0220220022002nennn nen nnnenennneen 3 LOGIN ONTON SLEG Se nee ee 3 Managing Your User Account uu2240020000nnnenenn nenn nennonennnnnnenennnnenn nenne nna nnne nnne nnne nnne rsen rna nen 4 AOGUO een 4 Changing Your Security Question and Answer uuanessesnnesnnnennnnnnennnennnnnn nennen nenne nennen 4 Forgotten Your PASS WOLG nennen 5 Viewing Your Child s Information 2 2u022200200000n0onnnn nennen nnne anne nnn nnn nnn nennen 5 My Children Dashboard ee TM 5 MEINE m E E E E E T E tus bins 5 Today s Attendant RENE 6 EVO a A mr 7 My Children Mo nennen een anne een 9 IUCR DADO Lo MR een ee 9 Viewing Student Details u2 2002240020000200 nenn none nene nnn nnns rna nnns 10 Student Conduct SUMMA Y rsisi i Lot euntes S Unus ee 10 Student Session Attendance Summary 0 ccsceeccceeeecceeescseeescececceaeeceeeesceneesseeesceees 11 Student Classes ERTHCE
5. asses Gender Male e Student conduct summary Birth Certificate F Seen Student Conduct Summary The Student Conduct Summary provides a list of Achievements and Behaviour events for the selected Academic Year PLEASE NOTE As this is a new system there will be no achievement behaviour events displayed before the academic year 2014 15 Student Conduct Summary Aalen Tas ee Year 2014 2085 w BER Adheme Total Ponit 13 Page 4 4 1c 1 b Temsperpage 10 w Displaying E 7 of 7 items Berundcur Total Poenis 7 Page 4 4 1o 1 P P Memsperpage i0 Displaying 1 104 1 items 10 Highfields School Parent Portal User Guide Student Session Attendance Summary Y Student Session Attendance Summary The information displayed shows a summary of the student s attendance ian Fer Absence EM Present EB Authorised Absence E Unauthorised Absence Click here to see IND Marks not Recorded detailed information More Session Attendance Details Clicking on More Session Attendance Details shows a detailed breakdown of session attendance The information displayed shows details of the student s session attendance End Date 07 04 2015 Pu Refresh i e Week View Month View To view the session marks for Month View of Session Marks Between 01 09 2014 07 04 2015 another week or month Each cell contains session marks for a particular day e g morning and afternoon C
6. derbyshire sch uk or telephone 01629 581888 Highfields School reserves the right to revoke or deny access to the Parent Portal system of any individual under the following circumstances e The validity of parental responsibility is questioned e Court ruling preventing access to child or family members is issued e Users found to be in breach of this Parent Portal acceptable usage policy If any child protection concerns are raised or disputes occur the school will revoke access for all parties concerned pending investigation Please note Where Parent Portal access is not available Highfields School will still make information available according to Data Protection Act 1998 law Users are liable for any potential misuse of the system and or breach of the data protection act that may occur as a result of failing to adhere to any of the rules guidelines listed in this document I formally agree to the terms of this policy Print name Print name 17 Highfields School Highfields School Upper Lumsdale Matlock DE4 5NA Headteacher PE Wilkes Telephone 01629 581888 Fax 01629 57572 info highfields derbyshire sch uk www highfields derbyshire sch uk
7. ent on 01629 581888 Viewing Your Child s Information My Children Dashboard The My Children Dashboard displays key information about your child or children and has four areas e Headlines e Today s Attendance e Events e My Children Links provides access to the Student Dashboard Headlines The Headlines panel displays important information about your child or children at a glance Information includes e lateness e achievements rewards e behaviour information consequences Session attendance 100 gt 0559589899858 8 98 Click the arrow to play the headlines in an ordered slideshow Click a slide to stop the slideshow Click again to restart the slideshow 00 0 Click a circle to view an individual headline Highfields School Parent Portal User Guide Today s Attendance The Today s Attendance panel displays today s attendance information for your child children To view the attendance information for your child click their name To view your child s attendance history click the History button March 2015 Attendance Monday Tuesday Wednesday Thursday Friday 2 388 4 5 ud 6 988 1088 El 12 13 Click a triangle gt 16 17 18 19 20 to expand the AM Session AM Session AM Session AM Session AM Session week and view PM Session PM Session PM Session PM Session PM Session the sessions 23 24 88 25 26 27 30 3188 PM Session Apert wed Educational Activity Attended
8. lick the Calendar icon EURE and select an End Date September 2014 Select the Week View or Month view radio button RR eee tT HE EF a ERR EL Click the Refresh button zz to update the display prs February 2015 March 2015 April 2015 May 2015 11 Highfields School Parent Portal User Guide Student Classes The Student Classes panel provides a list of classes for the selected Effective Date It also provides links for accessing the Student Group Details page and the Student Timetable r Student Classes Effective Date 17 03 2015 d Refresh Student Classes Teacher Gem e eo poma y NN k Mr CJ iurium ws rosa J pes Mas Sales E mr pe em E ns wo fe Jj csstfe we hop d p tss Select the date required using the calendar and click refresh to view class information To select a date for the classes you wish to view 1 Click the Calendar icon adjacent to the Effective Date field and select a date 2 Click the Refresh button to update the display Student Timetable The Student Timetable page is accessible via the Student Dashboard by clicking the Student Name Timetable button on the Student Details web part Student Details Preferred Name Student name Year Group Y10 Reg Group House Aeris Benny s Timetable 1 To change the date range displayed use the arrow buttons 2 To change
9. nswer IMPORTANT NOTE To be able to request a password reset you must set at least one Security Question and Answer as an additional security step Until you have provided such a question and answer you will be prompted to do so every time you access your user account pages 1 In the Change Security Question and Answer panel enter a question into the Security Question field v Change Security Question and Answer This Security Question and Answer is used if you ever forget your password Security Question security Answer Change NOTE The question must be something that only you know the answer to but is relatively easy to remember Examples include the model of your first car your favourite childhood film or your first holiday destination abroad Do not use friend pet or family names as these are easily guessed as a password 2 Enter the answer in the Security Answer field 3 Click the Change button If your change of question and answer is not successful you are given the reason why and the opportunity to try again Ensure that you meet all requirements ZI u u i 8 8 YF Y T V V Z _ _ _ _ m P_ 4 I I Highfields School Parent Portal User Guide Forgotten Your Password If you have forgotten your password please contact the school for assistance You can email PortalEnquiries highfields derbyshire sch uk or telephone the ICT departm
10. s e The wrongful disclosure of private sensitive and confidential information Exposure of Highfields School to vicarious liability for information wrongfully disclosed by authorised users Data Access This Policy aims to ensure all relevant aspects of the Data Protection Act 1998 and Fair Processing Policy are adhered to This Policy aims to promote best use of the Parent Portal system to further the communication and freedom of information between Highfields School and Parents Carers Parent Portal Acceptable Usage Policy Agreement Authorised Parent Portal Users Highfields School s Parent Portal system is provided for use only by persons who are legally responsible for pupil s currently attending the school Access is granted only on condition that the individual formally agrees to the terms of this Policy The authorising member of school staff must confirm that there is a legitimate entitlement to access information for pupils the names of whom must be stated on the Parent Portal Parental Access Request Form A copy of the form will be held by the school for audit purposes Requests for Access to the Parent Portal system must be made to Highfields School using the Parent Portal Parental Access Request Form Personal Use Information made available through the Parent Portal system is confidential and protected by law under the Data Protection Act 1998 To that aim 16 Highfields School Parent Portal User Guide e U
11. se button to return to the My Children Dashboard Move your cursor over the left or right side of the box to reveal navigation tabs Click to navigate to other events Filtering Events by Date Range To filter events by date range 1 Click the Filter button Filter button 2 Select the desired date range from the Dates drop down list I I Highfields School Parent Portal User Guide Children Event Type 4 Sep 19 2012 to Sep 22 2012 Today Yesterday specific Date Last 7 Days Select a Date Range September 20127 September 2012 since Last Login 1 2 3 4 1 2 3 Bb 7 BH 99 10 11 o 6 7 B8 9 12 13 14 15 16 17 18 12 13 14 15 16 mec 21 22 19 2D 21 ER This Term Autumn Term Date Range To choose an arbitrary date range click Date Range and select the required start and end dates Click Go Filtering Events by Child or Event Type To filter the displayed events by individual child or by event type 1 Click the Filter button Filter button To filter by child select the child from the Children drop down list and click the Go button Children Clarissa To filter by event type choose the event type from the Event Type drop down list and click the Go button Show Achievements Show Behaviour Show Lateness SSS eed 8 Highfields School Parent Portal User Guide My Children Links The My Children Links panel provides hyperlinks to school related details of
12. sers must not distribute or disclose any information obtained from the Parent Portal system to any person s with the exception of the pupil to which the information relates or to other adults with parental responsibility e Users should not attempt to access the Parent Portal system in any environment where the security of the information contained in the Parent Portal system may be placed at risk e g a cybercafe Password Policy You must assume personal responsibility for your individual user name and password and always keep it confidential Never use anyone else s username or password These usernames and passwords should never be disclosed to anyone Passwords and user names should never be shared In some instances users may be given the right to change the Parent Portal password from the one originally issued by the school If this is the case the following rules must be followed e Passwords must be at least 6 characters in length e Passwords must contain at least one of the following categories 1 English uppercase characters A to Z 2 English lowercase characters a to Z 3 Base 10 digits 0 to 9 Non alphabetic characters may also be used for example Passwords must not be similar to your own name or username for example cutleri Questions Complaints and Appeals Parent Portal users should address any complaints and enquiries about the Parent Portal system to Highfields School by email PortalEnquiries highfields
13. sion PM Session PM Session PM Session 25 2 27 28 2 Gun 2012 2013 Jan Feb 13 Highfields School Parent Portal User Guide Viewing Conduct Information The Conduct Web Part provides information on student conduct in colour coded and in graphical format Hovering over an entry displays attendance details broken down by e Achievement rewards positive number e Behaviour consequences negative number e Week No Click the Calendar icon to produce a drop down menu that enables you to view conduct details by year or term Conduct more info emm US Current Year Conduct Time Sep 01 2012 Mar 02 Sep 01 2012 Mar 04 2013 P Autumn Term Sep 03 2012 Jan 01 2013 Spring Term Jan 02 2013 Mar 04 2013 1 10 13 18 18 22 Weeks ACHIEVEMENT Bill BEHAVIOUR Use the scroll buttons to view details by conduct type Hover over each bar to display a pop up showing lt conduct type points gt Conduct Achievement Type Sep 01 2012 Mar 04 2013 Academic Achievement 4 Click the more info button in the top right corner of this Web Part to be redirected to the Student Conduct Summary panel please see page 10 This panel provides full details of all rewards and consequences as held by the school 14 Highfields School Parent Portal User Guide Viewing Student Documents The Student Documents panel provides access to the latest Assessment Profile Progre
14. ss Report for your child PARENTS View Reports Click on the gt at the side of the Academic Year 2014 15 Display By Category List Click on the Assessment Profile Datasheet you wish to view Academic Year 2014 3015 Further Support If you have any difficulties accessing the Parent Portal or require technical assistance please email PortalEnquiries highfields derbyshire sch uk or telephone ICT on 01629 581888 15 Highfields School Parent Portal User Guide Appendix Parent Portal Acceptable Usage Policy This Policy applies wherever access to the Highfields School Parent Portal management system interface is provided This policy applies whenever information is accessed through the Highfields School Parent Portal whether the computer equipment used is owned by Highfields School or not and applies to all those who make use of the School s Parent Portal Service Ownership and Administration of this Policy Highfields School owns and administers the policy Objectives of Highfields School Parent Portal Acceptable Usage Policy Security This Policy is intended to minimise security risks which might affect the integrity of Highfields School s data the Authorised Parent Portal User and the individuals to which the Parent Portal data pertains In particular these risks arise from e The intentional or unintentional disclosure of login credentials to the Highfields School Parent Portal system by authorised user
15. t Portal the Home page is displayed 1a Highfields School A school for the Performing Arts be the best you can Parents Portal Home Menu Documents SIMS Learning Gateway My Account Page School Details Page My Children Dashboard My Children ETE My Account School Details Dashboard Calendar Calendar Useful Documents School Prospectus Sixth Form Prospectus Latest Ofsted Report Key Information 2014 15 Term Dates When you are logged into the Parent Portal the SIMS Learning Gateway menu in the left hand navigation bar displays parent specific links as shown in the graphic opposite Parents Portal Home Documents SIMS Learning Gateway My Account Page School Details Page My Children Dashboard Calendar Logging out of the SLG Site 1 Click on the lt your name gt link at the top right of the page to display the user menu About Me 2 Select Sign Out to log out of the Parent Portal Sign Out 3 Click the Yes button to sign out Highfields School Parent Portal User Guide Managing Your User Account Introduction Click the My Account Page link on the navigation bar on the left hand side of the screen to display the My Account page From here you can e change your security question and answer Parents Portal Home Documents SIMS Learning Gateway My Account Page School Details Page My Children Dashboard Calendar Changing Your Security Question and A
16. the timetable view select the Day Week or Month button 12 Highfields School Parent Portal User Guide Viewing Attendance Information The Attendance Web Part provides information on a pupil student s session attendance in a colour coded graphical format Hovering over an entry will display attendance details broken down by Present green Unauthorised Absence red and Authorised Absence blue the number of sessions and the percentage Attendance T ni Current Academic Year Sep 01 2014 Apr 08 2015 Clicking the Calendar icon opens a drop down menu enabling you Session Attendance Sep 01 2014 A Previous Term eene ec to choose to view attendance information by year or term Select Pupil Previous Week Mar 30 2015 Apr 05 2015 a time period to view information Current Week for the selected period Apr 06 2015 Apr 08 2015 Bl Unauthorised Absence Bl Present ll Authorised Absence Clicking the more info button in the top right corner of the Attendance Web Part opens the calendar Each calendar month provides a breakdown of attendance per session per day and clicking on a session displays teacher information recorded session mark and minutes late see page 11 February 2013 Will s Attendance Monday Tuesday Wednesday Thursday Friday 1 498 5 6 7 8a ag 1188 12 L3 14 ag 1588 8 19 2C Zi 22 AM Session AM Session AM Session AM Session AM Session PM Session i PM Ses
17. your children My Children Links Student 1 C Student 2 C fh s amp Student Dashboard amp Student Dashboard View Reports View Reports Student Dashboard The Student Dashboard allows you to view essential student information at a glance e Student details Attendance amp Conduct Summary Bes Student Details more info Attendance EET more info Preferred Name Student 1 Session Attendance Sep 01 2014 Apr 08 2015 Year Group Y10 Reg Group 10DB Pupil House Aeris Bl Unauthorised Absence Bl Present Bl Authorised Absence Timetable Conduct Summary as Conduct more info Conduct Time Sep 01 2014 Apr 08 2015 2 5 Mal u 1 4 7 10 13 16 19 22 25 28 3l Points Weeks El ACHIEVEMENT Bl BEHAVIOUR Highfields School Parent Portal User Guide Viewing Student Details The Student Details Web Part provides basic student registration information such as Preferred Name Class and Year Group Student Basic Information Ben Abbot Additional buttons at the bottom of the Student uu Details tab provide quick access to the Student Legal Forename Benjamin Timetable Middle Names Michael Legal Surname a bbot Freferred Surname a bbot Click the more info button in the corner of the student details tab to access further information Freferred Ben Forename Date of Birth 12 07 1993 e Student session attendance Age 15 years 4 months e Student cl
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