Public Access for Licensing User Guide
Contents
1. Public Access for Licensing User Guide Getting stated CITT COUNCIL See also our At a glance guide CYNGOR DINAS Casnewydd Newport City Councils Public Access system provides access to licensing information including the facility to track applications and save searches and make comments on application Just searching Simple or Advanced The Search option is split into tabs simply click the tab you wish to use L3 Register Q Search A My Profile al Licensing Simple IMPORTANT Do not use imple Search unless you know the licence application or the postcode Otherwise use ADVANCED search Simple Atvanced Property Map Search for Applications Where the licence is deemed in progress e g checks work is underway and is not yet complete t Licences Where the licence is deemed granted issued in a completed state 1 Simple Search this is the recommended search method if you know the application number address or premises name simply type in the number or name into the box and click Search BUT Before searching make sure you have selected the correct option Applications only for a new licence application that has not been granted issued Licences where the licence has been issued 4 Search amp My Profile c Login Register Licensing Simple Search IMPORTANT Do not use Simple Search unless you know the licence application or the postcode Oth2. erwise use ADVANCED search Simple Advanced Property Map Search for Applications Where the licence is deemed in progress e g checks work is underway and is not yet complete C Licences Where the licence is deemed granted issued in a completed state Enter a keyworthreference number postcode or single line of an address 2 Advanced Search provides a much wider range of categories to search under including activities Again Before searching make sure you have selected the correct option Applications only for a new licence application that has not been granted issued Licences where the licence has been issued Simple Advanced Property Map Applications Licence Reference Numbers Application Reference Alternative Reference Licence Details Applicant Name Application Type All Category All ha Ward All w Agent Status All w Trading Name Address of Premises Vehicle Details Badge Plate Number Registration Number Vehicle Make Vehicle Model Activities Activity All w Time Period All vw Time From a Time To Dates Enter a date range la start date and an end date for the criteria that you are interested in The date fields may be entered manually using the date format dd mm yyyy e g 21 06 2008 Alternatively click on the calendar button and pick a date Received Date E to 3 Map Search allows selection
3. ind the summary details are given on the licence s you are looking for screen Property Search Find out what is happening at a Enter part of an address or use particular address the A to Z street search option for a listing and then select the address required Comment Online Comment on current property Select Make a Public Comment applications only based licence applications in and complete details as Newport requested It is helpful if you submit your full name and address when you submit Save Searches Saves time when you next visit Register to save your searches for the site specific properties or areas Track Applications Keep up to date with what is Register to track applications happening to your own application select Track for any applications or ones that interest you with that interest you and then they will email alerts appear in your profile each time you log on
4. ion Note information will not display if the map is zoomed out too far e Tracking Applications and Saving Searches You need to register to do this Public Access provides the facility to select an application and track it and will send notification emails if the status of the application changes 2 Search amp My Profile lt j Login Register Licensing Summary Help with this page 10 01125 LAPVPT 5 42 Transfer of Premises Licence Pending Decision High Street Newport South Wales NP20 1DD Back to search results Track Print J Another feature is the ability to save searches you perform frequently these searches can then be run again as often as you like A Search amp My Profile sj Login Register Licensing Search Results Rene Search H Save Search G Print Sort by Date Received Direction Descending Results per page 10 Go Before you can track an application or save a search you will need to register and provide an email address that tracking notifications can be sent to Click Register at the top of the screen to access the registration screens 4 Search A My Profile Sj Login Register Once the registration screens have been completed you will be sent an email simply select the link in the email to return to Public Access to finish the registration process You can now login and run Saved Searches view your Tracked Applications and see a list of applications yo
5. of an area to view information for applications or licences and filter this information further by a time period if required First select whether you are looking for applications or licences Simple Advanced Property Map Licences w from Within the last 6 month i a a Applications Es Then select the time period Show me Licensing Simple Advanced Property Map Show me Licensi ithin the last 7 days ithin the last month ithin the last 6 months ee ithin the last year g oh a a wpe i ane v tam VWithin the last 2 years ae E ft rT tae or a i cand i af wah p ZE La Within the last 5 years Then Zoom into the a you are interested in Bi Ae Qa mm Ql R Nearest Licences Flease zoom in to enable search and reporting Simple Advanced Property Map Licences from Within the last 6 month show me Licensing Nearest Licences gt 11 01536 LAPDPS 19 Upper Dock Street Newport south Wales NP20 1DH 11 015471 LAPDPS 14 Cambrian Road Newport South Wales NP20 4AB 11 02072 LAPVM 14 Stow Hill Newport South Wales NP20 1JB 11 02485 LAPVPT 10 Skinner Street Newport ix Profile Save Map Extents Search Save Proximity Search 50m Highlight Applications displayed on the map are also listed on the right hand side Clicking the application number opens a summary screen for the selected applicat
6. u have been notified of Consultee In Tray Profile Details Saved Searches Notified Applications Tracked Applications e Make a Comment you can only do this for new applications not existing licences Public Access has the facility to make a comment online Select the Make a Public Comment button to access the Make a Comment online form Public Access for Licensing At a glance User Guide Features This mean you can What you have to do Register optional Receive automatic email Register your details and create notifications when an application your own personal profile then of the type you are interested in is validate when your confirmation submitted or updated email arrives Log in on future visits Simple Search Search by keywords licence Just enter easy search terms to number trading name single line view a list that you can sort to find of address or postcode the licence you are looking for and make comments online Advanced Search Find several licences that have Sort the results using the options something in common such as described in Simple Search and ward applicant or licence type select the licence s you are looking for Map Search View certain property based Select the time period for your licences on a map with the option licence search and use the zoom to zoom in and out You can in out to move into your selected identify the licence number and area on the map and f
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