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User Guide - ePlanning Scotland
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1. User Guide A Form Guide Form Help Z Authority Contact Details An asterisk indicates required fields ee Progress 20 2 Are you an applicant or an agent An agent is an architect consultant or s someone else acting on behalf of the applicant in connection with this Applicant Agent application Do you want to use your registered account details Yes C No 2 Navigate through the form using Next and Previous buttons answering the questions if there are mandatory questions on the page you will not be able to go any further until you have answered these The Progress bar at the top shows how far through the process you are 3 You can clear the current page by clicking on the Clear Page button 4 You don t have to fill in part of a form all in one sitting You can save what you have done so that you can come back to it later by clicking on Save and Exit SS X q f Clarity approved by Y Plain English Campaign 39 CPLANNING Supporting Documentation You may want to upload or post other documents to support your application for example site photographs or architects reports The contact details of the planning authority are provided for your information 1 To do this click on Supporting Documentation in the Application summary page Supporting Documentation L User Guide lt A Form Guide 2 Form Help Z Authority Contact Details Planning Applications You must
2. The map will be licensed for use within this planning proposal only whether or not it is eventually submitted Maps are available covering 1 4 and 16 hectare areas 1 1000 1 1250 and 1 2500 respectively a Payment by credit or debit card is required before the map can be added to your application This cost is in addition to any application fees and is not received by the planning authority therefore you will be asked to pay for the map immediately C Attach Location Plan Recommended for agents and experienced householders who already have a location plan a For multiple applications in the same proposal use an existing Location Plan you have created on the site a We accept the following formats DOC DWG GIF JPG PDF PLT TIF TXT XLS and XLW a The maximum file size is 5120 Kb Back To Summary 2 Select whether to buy the plan online or attach an existing one Clarity approved by Plain English Campaign 33 CPLANNING Buy the location plan 1 If you are not used to making planning applications we recommend that you buy a location plan from ePlanning Scotland mark it up with the relevant information and attach it to your application To do this select Purchase Location Plan then click on Continue Note This opens the interactive mapping tool Not suitable if you don t have broadband Purchase Location Plan User Guide A Form Guide Form Help S Authority Contact Details Map Showing
3. Surname Public Login Details LZ Please enter your login details Passwords are case sensitive must be a least 5 characters long and must not contain spaces Email Address joe public email address co uk Confirm Email Address joe public email address co uk Password 66666666 Confirm Password 66666666 By submitting this form you are indicating that you agree to the Terms and Conditions You will not be able to continue without accepting the terms and conditions V I agree to the Terms and Conditions F Scottish Government aim to continuously improve the ePlanning Scotland site and periodically contact site users to seek their views Should you wish not to participate in this process please check the box opposite User Type click to say whether you are a member of the public or a member of a professional organisation Historic Environment Amendment Scotland Act 201 1 Title Select the title you want to be addressed by First Name enter your first name Surname enter your surname A dy Clarity approved Plain English Campaign CPLANNING 3 Your log in details are the details that you will use to access ePlanning Scotland Email Address enter your email address Enter it again below to confirm that it is correct a Password enter a password that will allow only you to access your ePlanning Scotland account Note Passwords must be at least five characters long and must
4. manage to display only the proposals you are the primary contact for Click on I can edit to display the proposals you have been allowed to contribute to as an editor You can sort the listed proposals in a number of ways Proposal Name sort alphabetically by the name of the proposals Planning Authority sort alphabetically by the planning authority Primary Contact sort alphabetically by primary contact Proposal Reference sort by the proposal reference Date Started sort by the date you made your proposals this only applies to proposals you own Active proposals are proposals currently in progress When a proposal has been completed and sent in you can delete it You can see proposals deleted during the last 90 days in the Deleted area Clarity approved by Plain English Campaign 18 CPLANNING Creating a proposal 1 To create a new proposal click on New Proposal in the My proposals page 2 Identify the location of the proposal site There are four ways of doing this Address Search the address of the property Easting and Northing the easting and northing references of the proposal location Map Search an interactive map used to find a property when you do not know the exact address No Exact Address you would use this option to identify a location where you cannot find an exact address or where the development covers several addresses What is the address of t
5. Alfred Ardman Email Address alf_ardman architects com Message please accept this invitation to join The Architects Firm on eplanning Scotland so that you can contribute to our planning efforts Max 500 characters 369 characters left Invitations Already Sent 2 This table contains a list of invitations which have been sent If an invitee chooses to join the organisation their name will no longer appear on this list Name Email Type a short note in the Message box to explain the purpose of the invitation 5 Click on the Invite button Users who have not yet accepted or refused the invitation are listed under Invitations Already Sent Those who choose to join the organisation will disappear from this list Clarity approved by Plain English Campaign 14 CPLANNING Joining an organisation If you are invited to join an organisation you will be sent an email You can accept or refuse the invitation Once you have accepted the invitation the organisation s details will be shown in your Sharing page and all of the proposals that belong to the members of the organisation will be available in your My proposals page Notes YOU cannot remove yourself from an organisation Only the organisation s administrator can do that a f the organisation is deleted all users that belong to it except the administrator will lose access to the proposals Managing organisations When you create an organisation you
6. to help you to work out which activities you need to do and allows you to keep track of their status until your proposal is ready to send in Proposal activities You may need to carry out the following activities to complete your proposal Do you need planning permission decide whether your proposal needs planning permission Do you need planning permission decide whether your proposal needs planning permission What is the address of the proposal choose which address or location the proposal refers to Fill in appropriate forms decide which forms you need for your proposal and fill them in Attach location plans decide whether you need location plans If you do not already have access to location plans you can buy and print them off via ePlanning scotland Attach supporting documents if you need additional drawings plans images or reports to Support your application you can upload these and submit them with your application forms Bend in certificates sign and send in any certificates which are needed Pay fees work out which fees will apply and pay the total amount As your proposals will stay active until you send them in you can carry out these activities at different times until your proposal is ready Once you have submitted your application if you find that you need to add more supporting documents you can do this from the Proposal Summary area 21291 I Clarit
7. Attach location plan k hkkk 38 Application form k C fOk 39 Supporting documentation kjkjkj 40 Adding documents after submitting an application 42 Email notification _ s 43 Fee 44 Payment method h h OC Caa 45 Sending inthe application 46 Deleting proposals C 48 N N Clarity approved by SV Plain English Campaign CPLANNING Create a user account Before you can use the ePlanning Scotland site to manage planning applications and appeals you must first create a user account 1 To create a new user account click on the Create an Account button on the Home page Welcome to ePlanning Scotland submit planning applications and appeals to your planning authority share proposal information with others download User Guide PDF 820Kb requires Adobe Reader 2 Register your personal details by filling in the following fields Create an Account Step 1 of 4 This page is used to collect your initial registration information An asterisk indicates required fields Click the Save Account Details button at the foot of the page to save your details Already registered Login Personal Details 2 Please enter your personal details See help for more information about the User Type options User Type Professional User gt General Public User You must enter a value for Title and if Other is selected a value for Other Title Title Mr N Other Title First Name Joe
8. Calculator this is also available direct from the left hand menu Or if you already know what the fees are you can type them into the box Follow the wizard through answering all of the questions to arrive at the charges that apply Click on Return to the Fees Page and you will find that the fee amount is in the Application Appeal Fee box Fee Calculator gt User Guide A Form Guide Authority Contact Details Results LZ Based on the information you have provided your application should cost 192 00 Please note that whilst every effort has been taken to ensure that the fee has been calculated correctly the determination of whether the fee is correct is solely the responsibility of the relevant planning authority Once you have submitted an application the fee will be checked by the planning authority and you may wish to check with your planning authority that the fee is correct before submitting an application Click on the Confirm button Clarity approved by Plain English Campaign 44 CPLANNING Payment method In the Application summary page click on Payment Method Payment Method gt User Guide X Form Guide Form Help Z Authority Contact Details The method of payment you select here will be applied once you have submitted the application or appeal You won t be able to submit the application or appeal until you select one of the options below Select a Payment Method Ei Please select a method of p
9. Form Help Z Authority Contact Details An asterisk indicates required fields Posted Document LZ Please complete or modify the details listed below as appropriate Document Title Attic Floorplan Description proposed floorplan for attic conversion Paper Size A3 2 Document Type Drawing v FI Your document may be printed by the planning authority or DPEA Ensure that this document can be printed from the submitted file and if it is a drawing or plan that it has also been clearly annotated with a scale bar and the key measurements V I have read and followed these instructions I will not be able to proceed unless the document meets this specification You are reminded that you have previously accepted the Terms and Conditions relating to this site and in continuing to utilise this site you must ensure adherence to those Terms and Conditions including the governance of Copyright and publication 7 Once documents have been uploaded or marked for posting you can edit or delete them by entering the Supporting Documentation page again from the Application summary Crystal Mark 21291 Clarity approved by Plain English Campaign 41 CPLANNING Adding documents after submitting an application AA If you find that you need to add documents after you have sent your application or you have been asked to replace a document you can do this from the proposal you have already created 1 In the Draft forms ar
10. Previous Save amp Exit next gt Crown Copyright and database right 2011 All rights Reserved Ordnance Survey Licence number 100028305 You can create a neighbouring land boundary by drawing a shape around the site that is next to the proposal site Draw a boundary line around the area by clicking to place points on the map The boundary line is automatically created between consecutive points Continue moving anticlockwise to place the corners of the site boundary take care not to make the line cross itself To place the last point and complete the shape hold down the CTRL button when clicking Note If you are using a Mac to place the last point and complete the shape hold down the SHIFT and CMD buttons when clicking Clarity approved by Plain English Campaign 36 CPLANNING 12 13 14 15 16 AAA If you want to do the boundary again click on Delete Neighbouring Land then click inside the red boundary line to delete it You can then draw the boundary again When you are happy with the boundary Click on Next When you have finished marking up the plan you can download and review the information that you have entered to confirm that it is correct You may find it useful to save some of this information somewhere else for future use To save a PDF copy if the marked up map click on the Download button When you have finished click the Finish button Your marked up location pl
11. and section Attach File ns Attic Conversion floorplan and section drawing jpg Browse Paper Size A3 2 Document Type CAD Document v Your document may be printed by the planning authority or DPEA Ensure that this document can be printed from the submitted file and if it is a drawing or plan that it has also been clearly annotated with a scale bar and the key measurements I have read and followed these instructions I will not be able to proceed unless the document meets this specification You are reminded that you have previously accepted the Terms and Conditions relating to this site and in continuing to utilise this site you must ensure adherence to those Terms and Conditions including the governance of Copyright and publication 3 Enter the Document title and a short Description 4 Browse to find the file on your PC 5 Select the paper size of the document and select what kind of document it is It is important that these details are correct Tick the box to show that you have followed these instructions then click on the Upload bution 6 If you want to record on the form that you want to post a document select the option to post documents then select the paper size of the document and select what kind of document tt is It is important that these details are correct Tick the box to show that you have followed these instructions then click on the Upload buiton Posted Document User Guide lt A Form Guide 2
12. down the CTRL button when clicking Note If you are using an Apple Mac to place the last point and complete the shape hold down the SHIFT and CMD buttons when clicking If you want to redo the boundary click on Delete Site Boundary then click inside the red boundary line to delete it You can then draw the boundary again When you are finished click on Next If you own land next to the site of the proposal you can show this on the map as well by adding Neighbouring land Mark Up Location Plan User Guide lt A Form Guide Form Help S Authority Contact Details Markup Map 23 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ E Aiea gaa Task Pane Step 2 of 3 Add Neighbouring Land If you own neighbouring land within 20 meters of the boundary of the proposal site please mark it on the map You may skip this step if you do not own neighbouring land 7 BM35 24m Click Add Neighbouring Land and then draw the boundary of the land that is owned by clicking each point in turn on the map Please DO NOT CLICK AND DRAG Press CTRL whilst clicking on the last point of the boundary to finish Do not return to the first point Show me how to draw the boundary opens ina new window To remove a neighbouring land click the Delete Neighbouring Land button Then click inside the neighbouring land boundary to be deleted 107 x 113 m G 1Spatial com Reproduced by permission of Ordnance Survey on behalf of HMSO lt
13. not contain spaces Enter the password again below to confirm that it is correct 4 Click to read the terms and conditions that apply when you use this site When you have read them tick the box to show that you agree to them 5 When you have entered your personal and log in details click on the Save Account Details button 6 We will send you an email to the address you entered This provides final confirmation that you want to create an ePlanning Scotland account When the email arrives click on the link to be returned to the ePlanning Scotland site anm S C PLANNING Registration Confirmation Hello Joe Public To confirm creation of your account please visit the following URL https eplanning dev scotland gov uk WAM confirmRegistration do action confirmCreate amp key 093e3e114a73e81f1389cf6c653057d0 Please Login with the email address and password you originally selected This email has been sent from the ePlanning Scotland Applications and Appeals System This e mail and any attachments are private and confidential If you are not the intended recipient of this e mail any disclosure copying distribution or use of its contents is strictly prohibited Please contact the ePlanning Scotland helpdesk on 44 0 131 244 1450 immediately and then delete it including any attachments from your system All emails and attachments are virus scanned It is your responsibility to ensure that any onward transmission openin
14. your map Mark Up Location Plan User Guide A Form Guide Form Help Z Authority Contact Details Markup Map 23 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 2 Te w Alea aaa Task Pane Step 1 of 3 Add Site Boundary amp BM35 24m Please mark your site boundary on the map Oy n iiin Click the Add Site Boundary button and then k L draw the boundary of the proposal site by Z clicking each point in turn on the map i Please DO NOT CLICK AND DRAG Press CTRL when clicking to close the boundary There is no need to return to the first point Show me how to draw the boundary opens in a 0 new window M 39 91n m __ STATION f RO Ya To remove a site boundary click the Delete Site Boundary button Then click inside the site boundary to be deleted A en E ok 7 ren 107 x 113 m T 1Spatiat com Reproduced by permission of Ordnance Survey on behalf of HMSO Crown Copyright and database right 2011 All rights Reserved Ordnance Survey Licence number 100028305 Clarity approved by Plain English Campaign 35 CPLANNING 10 11 Press the Add Site Boundary button Draw a boundary line around the property by clicking to place points on the map The boundary line is automatically created between consecutive points Continue moving anticlockwise to place the corners of the site boundary take care not to make the line cross itself To place the last point and complete the shape hold
15. CPLANNING ePlanning Scotland User guide Introduction We have designed the ePlanning Scotland website to provide an efficient and supportive process for members of the public and professional services such as architects and agents to apply for planning permission or appeal against permission which has been refused or against conditions applied when permission is granted The online process provides easy to use forms to allow you to send in planning applications and appeals online and helps you to send in the relevant form documents and correct fee This guide describe how to use the site Contents click on the subject to go straight to that heading Create a user account My account Change password Unregister Sharing Receiving a sharing invitation Sending a sharing invitation Modify proposal users Organisations Joining an organisation Managing organisations 10 11 11 12 H 14 Plain English Campaign CPLANNING ee Contents continued click on the subject to go straight to that heading Proposals h k kO COk aaa 17 My proposals kkk aaa 18 Creating aproposal ss 19 Address search h k aa 19 Easting andnorthing search aa 22 Map search h h O k aa 23 No exact address OC Ok aa 25 Confirm planning authority ss 26 Name proposal hC aaa 26 Select forms h k a 27 Completing a proposal kO a 30 Fillinginaform ss 32 Location Plan k K O 33 Buy the location plan 34
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17. Easting and Northing 1 Map Search No Exact Address Z L You must provide both the northing and easting and a short description of the site location Easting 313278 Northing 678071 Location approx 120 metres north of Countryside Farm Description farmhouse Max 250 characters 196 characters left l Save _Use Map i If the easting and northing search fields are not displayed click on the Easting and Northing search tab 2 Enter the easting value between 0 and 500000 in the Easting box 3 Enter the northing value between 500000 and 1300000 in the Northing box 4 Give a brief description of the location 5 To use these references to define the proposal location click on Save 6 Click on the Confirm Address button now see Confirm planning authority 7 To check that these references have given you the correct location you can view it on the interactive map Click on the Use Map button see Map search Clarity approved by Plain English Campaign 22 CPLANNING Map search If your area of interest to the proposal is on open land you can use the Map search feature to identify the location using an interactive map Create a New Proposal Step 1 of 5 The tabs on this page provide different methods to allow you to identify the location of your site using Address Search Easting and Northing Search and Map Search You should always start with an Address Search if you know that your site has a kno
18. Site Location 23 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ LZ gs QQ Map Extents BM 35 24m Back to Summa 1 Use the pan tool to locate the site Quick Reference Guide 2 Click on buttons to identify the size of map required The map should clearly show S the outline of your site and J should contain sufficient ra i information of the surrounding area to enable the site to be clearly identified e g i landmarks road junctions etc L View example location plan 1 Hectare 1 1000 14 41 BM 39 91m E 4 Hectares 1 1250 27 55 _ STATIONRO AD AN 16 Hectares 1 2500 34 75 3 Once you have selected the correct size which will adequately Tr show site location purchase your LT E Purchase 99 0 x 100 2 m T 1Spatial com Reproduced by permission of Ordnance Survey on behalf of HMSO Crown Copyright and database right 2011 All rights Reserved Ordnance Survey Licence number 100024655 2 The interactive map tool displays the area around the proposal location You can adjust this using the zoom and pan tools if you like 3 Select the map area size that you want to buy then click on the Purchase button Use the online payment tool to buy the plan you asked for 4 Once you have bought a map you can use it to show the planning information relevant to your proposal Click on Next You will be able to add a Site Boundary to show the proposal site show the boundaries o
19. This process may include filling in the individual forms providing supporting material such as location plans providing certificates and paying fees Application forms If you have not filled in a form fully it will be listed in the Draft Forms section of the Proposal summary page You can delete any draft form by clicking on the Delete button Draft Forms ra To complete the proposal click on the form Name Delete T Add Additional Forms Submitted Forms 2 Submitted forms are automatically removed from the site 90 days after the submission date Submission Name Date 03 04 09 Forms which you have completed will be listed in the Submitted Forms area These forms are kept for up to 90 days during which you can refer to them for information or copy them for use in other applications 90 days after you have sent a form in it will be deleted from your application A l Clarity approved by SV Plain English Campaign 31 CPLANNING Filling in a form 1 In the Draft forms area of the Proposal summary click on the name of the application to access the Application Summary page Application Summary Planning Permission The following items must be completed before you can submit your application Your progress is saved at each step Online Reference 000002385 001 Item Status Main Details dP complete Certificate of Ownership X incomplete Location Plan X incomplete Supporting Documentation incomp
20. a select this tool then click and drag the cursor to draw an area on the map Previous view to return to the previous view click on this tool Clarity approved by Plain English Campaign 23 CPLANNING Next view when you have used the Previous view tool click on this button to go to the view that followed the one that is currently displayed Select address to identify a location on the map that you want to use for the proposal location select this tool and click on the desired point on the map If you click on a building the address will be displayed If you click anywhere else only the easting and northing reference will be displayed E 317325 2m M bf 4s55 6m 21 5 x 23 8 km Eastings and northings reference displays the easting and northing reference of the place on the map that the cursor is currently pointing at Map area displays the dimensions of the area displayed by the map 3 Use these tools to find the correct property Click on the Select Point Location for Proposal button then click on the map to identify the property Create a New Proposal Step 1 of 5 The tabs on this page provide different methods to allow you to identify the location of your site using Address Search Easting and Northing Search and Map Search You should always start with an Address Search if you know that your site has a known address However if you cannot find an exact address then please follow
21. ain English Campaign 46 CPLANNING Submission Payment User Guide lt A Form Guide Form Help Authority Contact Details You will need to pay the sum indicated using the following payment method before your application or appeal can be submitted Pay by Cheque Fi Please write your name address and Online Ref No below on the reverse of the cheque Online Reference 000002385 001 Amount 192 00 Cheques should be made payable to the following authority for the amount above It should be posted to City of Edinburgh Council 1 Cockburn Street Edinburgh EH1 12 Visit authority website Bank Name Bank of Scotland Account Holder s Name J Public Cheque Number 0123456789 V Has the cheque been signed Have you written the Online Reference on the back of the cheque Proceed 4 Once you have filled in the relevant sections press Proceed 5 If you chose to send email notices to other users they will be sent an email now 6 The completed Submission summary page displays all of the relevant information about your appeal or application You can view the application in PDF format by clicking on View Form PDF opens in a new window 7 Your application or appeal will be kept on the system for 90 days after you send it To keep a copy for your records click on Download a copy of my submission and save the file to your PC Or you can get a printed copy of the summary by clicking on Printable Versio
22. ainst the non determination of an application C Confirm whether proposed works or a change of use requires planning permission C Confirm whether works or a change of use already carried out are lawful Previous ment The Which form wizard leads you through a number of questions related to the nature of your proposal Once you have answered the questions on each page the wizard will recommend one or more forms you need to fill in with your application or appeal The Which form wizard selects only the forms you need It does not offer forms that might be suggested as possible or optional You can access the Which form wizard at any time by clicking on the Which form wizard link in the left hand menu bar If you have already used the Which form wizard for this application the forms you need will have already been chosen Crystal Mark 21291 Clarity approved by Plain English Campaign 27 CPLANNING Select forms from a list if you are a little more experienced with the planning process and know which forms you will need you can choose the forms appropriate to your application direct Create a New Proposal Step 4 of S A User Guide f Authority Contact Details This page lists the application and appeal forms that can be added to the proposal Online Forms 2 Please select any forms that you wish to submit with your application or appeal If you have come to this page from t
23. als can also be viewed from this tab Click on the Deleted tab to see any proposals that you have recently deleted These will remain on the deleted tab for 90 days and thereafter will be permanently deleted All submitted applications will be deleted 90 days after they are submitted to comply with principle 5 of the Data Protection Act New Proposal Active Deleted Show Proposals Attic Conversion City of Edinburgh Council All conversion of attic space to 1 bedroom vith en suite I manage Primary Contact Joe Public Deleted 21 03 14 Sort By Proposal Name Planning Authority Primary Contact Proposal Reference Date Deleted Under Show proposals click on All to display all of the proposals that were available to you or click on I manage to display only the proposals for which you were the primary contact 48 Clarity approved by Plain English Campaign CPLANNING 4 You can sort the deleted proposals in a number of ways a Proposal Name sort alphabetically by the name of the proposals Planning Authority sort alphabetically by the planning authority Primary Contact sort alphabetically by the primary contact Proposal Reference sort by the proposal reference Date Deleted sort chronologically by the date your proposals were deleted 5 Once a proposal has been deleted you can return it to the Active list again by opening the proposal and clicking on Restore Proposal
24. an will now be automatically attached to your proposal You can change your location plan at any point until you have sent in your application If you change your location plan you must complete all steps and click the Finish button to make sure you have created a new PDF N X q f Clarity approved by Y Plain English Campaign 37 CPLANNING Attach location plan 1 If you already own the location plan you can choose to send this in by selecting Attach Location Plan on the Add location plan options page 2 Click on whether you want to Upload an electronic copy of the location plan or Post in a hard copy Upload Location Plan User Guide A Form Guide Z Form Help f Authority Contact Details An asterisk indicates required fields Location Plan Details 2 Please select the file that shows the location plan for this application Document Title Location Plan Attach File C images locplan jpg Browse Paper Size A0 lZ Document Type Drawing v You must confirm that the document has been printed and includes the required scale dimension details MV The file has been printed from the submitted format and verified MV The plan is clearly annotated with a scale bar dimensions 3 To upload the plan enter the document title and find the file Select the paper size of the plan and what kind of document it is It is important that these details are correct Tick the boxes to show that you have print
25. are automatically made the organisation s administrator This allows you to invite further users remove existing users or transfer the administrator role to another user The Architects Firm This page displays the details of the organisation and allows you perform changes to the organisation itself like inviting new members and delete the organisation itself E Invite Member q Delete Organisation Organisation Members LZ The following table contains a list of users who have joined the organisation You can set a user as the administrator or remove a user using the form controls found in the table Username Email Address Set as Admin Remove Alfred Ardman alf_ardman architects com Set as Admin Remove P Wolly dancing_dolly msn com Set as Admin Remove Joe Public Admin joe public email address co uk Pending Organisation Invitations 2 The following table contains a list of users who have been invited to the organisation You can send a reminder or choose to remove a user using the form controls found in the table Email Address Invitation Sent Send Reminder Remove carol_copstick yahoo co uk 21 03 14 15 47 Send Reminder Remove To invite another member to the organisation click on Invite Member and enter the name email address and invitation message Then press Invite To remove a user from the organisation click on the Remove button next to their name To transfer administrator rights to another organisation member click
26. ared with the following people in your organisation They can view or edit the proposal based on the role you have assigned to them User Email Address Role Alfred Ardman alf_ardman architects com Editor P Wolly dancing_dolly msn com Viewer Joe Public joe public email address co uk Primary Contact These users will have one of the following roles Primary Contact the main user involved in the proposal Only the Primary Contact can carry out the user roles for this proposal If you created the proposal this will be you unless you make another user the primary contact Primary Contact the main user involved in the proposal Only the Primary Contact can carry out the user roles for this proposal If you created the proposal this will be you unless you make another user the primary contact Editor a user who can work on the proposal editing the proposal details and filling in the attached forms Viewer a user who is not directly involved in completing the proposal but is allowed to view the proposal for information purposes only 7 To make another member of your organisation the primary contact select them and click on the Set as Primary Contact button Note When you transfer primary contact status to another user you will automatically lose the ability to change the user status of that proposal unless you re the administrator of the organisation 8 To allow a member of your organisation to edit the deta
27. ayment Credit Debit Card Choose this option if you would prefer to pay by online by credit debit card Cheque Choose this option if you want to pay by cheque Departmental Charge Code Choose this option if you want to pay by Departmental Charge Code Telephone Choose this option to pay by telephone Choose how you want to pay the fees Your application or appeal will not be processed until payment is received Online pay using a credit or debit card when you send in the application Cheque send a cheque to your local authority Departmental Charge Code for local authority departments to register an internal payment Telephone make a payment over the phone Note Your planning authority may offer all or only some of these options Crystal Mark 21291 Clarity approved by Plain English Campaign 45 CPLANNING Sending in the application 1 Once you have filled in all of the parts of the application or appeal you have a new option to continue to the next page and send in the application Application Summary Planning Permission 2 Planning Authority The following items must be completed before you can submit your City of Edinburgh Council application Your progress is saved at each step 1 Cockburn Street Edinburgh EH1 Online Reference 000002385 001 121 Tel 0131 529 3495 Item Status Fax 0131 529 3998 Main Details P complete E4 david cooper edinburgh gov uk Cert
28. e a look at the plans for our attic conversion and let me know if you have any thoughts views Max 500 characters 396 characters left User Role ere Cancel Invite 2 Enter the name of the person you want to invite and then enter their email address 3 Type a short note in the Message box to explain the purpose of the invitation 4 Select the role that you want this user to have by choosing Viewer or Editor for User Role 5 Click on the Invite button Crystal Mark 21291 Clarity approved by Plain English Campaign 11 CPLANNING Modify proposal users Once you have invited people to view your application they will be entered into the proposal s Users invited to share area until they either accept or refuse the invitation The number of pending invitations is displayed in the Proposal users area of the Proposal summary You can modify the viewing rights for users who accept the invitation and allow some of them to edit your proposal if you want to Modify Proposal Users L User Guide Z Authority Contact Details The following lists detail the people who can access this proposal Pending users lists those who have not accepted an invitation Individual Users F3 Your proposal is shared with the following people They can view or edit the proposal based on the role you have assigned to them User Email Address Role Last Active Alfred Ardman alf_ardman architects com Editor P Wolly dancing_dolly
29. ea of the Proposal summary click on the Add Additional Forms link and then select the option Select forms from a list Scroll down the list select Post Submission Additional Documents and click on Add Forms 2 You will be returned to the Proposal summary page once you have added the Post Submission Additional Documents form you will now have the form in the Draft forms section of the Proposal summary page 3 Click on this form to access the Application Summary page 4 Each element of the application has a status displayed You need to fill in each element and change all of the status indicators to ticks 5 Please refer to the notes in the section above on how to add supporting documents 6 Remember that you do not have to fill in an application all at once you can log out and return to fill more of it in at a later time 9 X N f Clarity approved by Y Plain English Campaign 42 CPLANNING Email Notification If you want to let people know when you send in this application you can enter a list of email addresses in the Email Notification tool 1 Click on Email Notification in the Application and appeals summary page Email Notification K User Guide A Form Guide Form Help S Authority Contact Details If you wish anyone else to receive the email notifications when you submit this application or appeal sent when the application or appeal is first submitted and secondly received by the relevent author
30. ed the file and checked it contains the correct scale and dimension details then click on the Upload button 4 To show that you are going to post a hard copy of the plan enter the document title select the paper size of the plan and what kind of document it is It is important that these details are correct Tick the check box to show that you have followed these instructions then click the Save button 5 Once uploaded you can view or remove a location plan by clicking on Location Plan in the Application summary SY N f Clarity approved by Y Plain English Campaign 38 CPLANNING Application form a The application or appeal form itself has a number of different parts You need to fill in each of these sections Depending on the type of application these may include the following Main Details the main body of the application form Certificates of ownership shows you the certificates of ownership you may need to provide and allows you to sign them electronically Checklist provides a checklist of items and activities which you need for this application before it can be completed Declaration allows you to review the application and sign an electronic declaration that it is accurate and a true representation of the information that you want to provide 1 You can fill in each of these parts using a form wizard Click on the part to open the wizard Applicant or Agent Details
31. f Adjacent ownership properties and a Review and confirm what you have added Crystal Mark 21291 Clarity approved by Plain English Campaign 34 CPLANNING Mark Up Location Plan K User Guide A Form Guide 2 Form Help Z Authority Contact Details Markup Map 23 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 2 A aalsgQlag Task Pane Introduction The purpose of these pages is to enable you to mark up the map that you have purchased amp BM35 24m p ue LJ This will result in the creation of the location plan in PDF format that you can download A ry copy of the location plan will be sent to the 7 5y planning authority U L a The process is described at each step in the T i mt next few screens View example location plan opens in a new C window Se f STATION R IROD e 107 x 113 m T 1Spatial com Reproduced by permission of Ordnance Survey on behalf of HMSO Crown Copyright and database right 2011 All rights Reserved Ordnance Survey Licence number 100028305 5 The process will instruct you on how to add each of the mark up options in turn You can use Previous or Next to navigate backward or forward through the options If you need to leave the mark up process without finishing it you can click Save amp Exit to save what you have done and return later 6 Click on Start gt to begin 7 You can show the Site boundary by drawing a shape around the site on
32. g or use of this message and any attachments will not adversely affect your or the onward recipients systems or data Please carry out such virus and other such checks as you consider appropriate 7 When you click on the link you will be brought back to the last step of setting up your account You will need to add your address and phone number then click Save Account Details to finish 8 Your account is now complete and you may log in and start using tt Clarity approved by Plain English Campaign CPLANNING Log in To use ePlanning Scotland you need to log in to the site using the user name and password you provided when you created your account 1 Click on the Log in button on the home page Welcome to ePlanning Scotland submit planning applications and appeals to your planning authority share proposal information with others download User Guide PDF 820Kb requires Adobe Reader 2 Enter your user name and password then click on the Log in button Login Please enter your username and password Are you a new user Create an Account Please note If your session becomes inactive for 30 minutes your session will be closed Most information will be saved except for changes on the page that your session expired on Clicking on any link will return you to the login page if required After logging in again you will be returned to My Proposals See the help for further information on what happens when you
33. gin Details E Please enter your login details Passwords are case sensitive must be a least 5 characters long and must not contain spaces Email Address joe public email address co uk Confirm Email Address joe public email address co uk 2 Your personal details and Log in details will be filled in already but you can edit these at any time Clarity approved by P Plain English Campaign CPLANNING 3 Fill in your contact details including company name phone number faxnumber and full address including postcode 4 When you have finished click on the Save Account Details button Change password 1 To update your password click on the Change Password link in your My account page Change Password You can change your account password using this form On completion you will be taken back to the registration section An asterisk indicates required fields New Password Details NB Passwords are case sensitive must be a least 5 characters long and must not contain spaces Please enter your new password below Password 66666666 Confirm Password 66666666 Enter your new password then enter it again to confirm it Click on the Change Password button to save the new password We will send you a confirmation email to your email address When it arrives click on the confirmation link You will now be able to log in with your new password Clarity approved by l Plain English Campaig
34. he Which Form Wizard or created the proposal by starting in the wizard then any forms that were suggested as required have been pre selected Forms considered as probable suggestions are not pre selected a ia i This form can be used to apply for most types of planning permission except Householder Use for Planning Permission Planning Permission in Principle Further Applications and Approval of Matters Specified in Conditions You may also use this form for mineral works if the Planning Authority does not have a separate Minerals form Householder Application Use this form if you are a householder wishing to apply for consent to alter your dwelling garage or vehicle run in i Listed Building Consent Use this form to apply for permission to alter extend or demolish a listed building Conservation Area Consent Use this form to apply for permission to partially or substantially demolish a building in a conservation area Advertisement Consent Use this form to apply for permission to display one or more advertisements or signs Tree Works Use for works to trees in a conservation area or subject to a tree preservation order Prior Notification and Approval Use this form to notify the planning authority of proposals to determine whether prior approval is required Certificate of Lawfulness Existing Use Use this form to obtain a decision from the planning authority on whether planning permission is requ
35. he proposal Address Search If the address of the proposal is a building and you know the address or part of the address you can enter that here Create a New Proposal Step 1 of 5 The tabs on this page provide different methods to allow you to identify the location of your site using Address Search Easting and Northing Search and Map Search You should always start with an Address Search if you know that your site has a known address However if you cannot find an exact address then please follow the instructions provided at that time Please see the help for more details on the other options NOTE You should only use the Map Search if your site is on open land perenn rare Address Search Easting and Northing Map Search No Exact Address 2 Specify a full postcode and click the Postcode Search button to search for a known address matching your site location Postcode EH30 9HZ Or enter at least two fields below and click on the Address Search button to search for a known address Building Name Building No Street Name Town City _ Address Search 1 If you Know the postcode enter it into the Postcode box and click on Postcode Search to display the search results list 2 Or enter at least two pieces of information into the Address search fields then click on the Address Search tab Clarity approvedby Plain English Campaign 19 CPLANNING 10 You don t have to enter information in ever
36. ificate of Ownershi Jf complete Help E Preview Planning Permission Location Plan w complete PDF opens in a new window Supporting Documentation P complete L Eorm Guide PDF opens in a new window Email Notification Jf complete Dovmload this document for guidance completing this specific form The link will open a new window Checklist Jf complete a Download Whole Contents Declaration wP complete Click to dowmload a ZIP file containing the whole form document as PDF the site location plan as PDF all supporting documents in their somplete uploaded format and a PDF containing fee information you have used in the fee calculator Fee a Amount to pay 192 00 Payment Method ff complete L Acrobat Reader You have now completed all sections In order to view PDF files you must have Adobe Acrobat Reader installed Click Next to review your form and make any payments if necessary on your computer We recommend that you use the latest version Click on the following link Information about Acrobat Reader to dovmload it Next now The link will open a new window 2 Click on the Next button Review the Submission summary page If you are happy that the application is as you want it click on the I Accept button and then the Submit button 3 If you chose to pay any fees online do this now If you chose to pay by cheque or phone enter the details in the Submission payment screen Clarity approved by Pl
37. ils of the proposal select them and click on Set as Editor 9 To restrict a member of your organisation to only viewing this proposal select them and click on Set as Viewer N X N f Clarity approved by Y Plain English Campaign 13 CPLANNING Organisations Professional users can create groups of users known as organisations Organisations are used to allow members to collaborate on the proposals created by their colleagues Generally these correspond to a business organisation or group of individuals who often work together Note Users can only belong to one organisation To register an organisation on ePlanning Scotland click on Sharing in the left hand menu then click on Register a new organisation on the Sharing page Register Organisation You can register an organisation from this page An asterisk indicates required fields Register new organisation Please enter a name for the organisation Organisation Name _Cancel_ __ Register Organisation Enter a name for the organisation then click on the Register Organisation button Enter the name of the person you want to invite to join the organisation then enter their email address Send Invitation This page allows you to invite users to join your organisation An asterisk indicates required fields Add Invitation Details Please complete the invitation form below with the required details Organisation Name The Architects Firm Name
38. include supporting documentation for most applications for example architect drawings Appeals You must include all documents that you intend to rely on to support your appeal and any documentation which has already been submitted to the planning authority Additional Documentation You must include all the additional documentation requested by the planning authority or provide all the documentation you wish to be considered We accept the following formats DOC DWG GIF JPG PDF PLT TIF TXT XLS and XLW You can attach the documents online or send these documents by post Please post your supporting documentation to your planning authority and or DPEA using the contact details in the link above This is not applicable to Post Submission Additional Documents Add details of the documents you will be providing in the panel below Details of Supporting Documentation LZ This panel shows details about the documentation that you have already added that you intend to supply electronically or by post in support of your application or appeal You can modify these details by clicking on the Edit or Delete links adjacent to each document Click the Add Document to continue to add more documents If attaching electronic files each file must be no larger than SMb 5120Kb and you may supply up to 100Mb in total for all supporting files If you need to exceed either of these limits you will need to contact your planning authority or the DPEA for fu
39. ion plan as part of your application because it shows clearly the property that is covered by the proposal ePlanning Scotland offers you the choice of buying and marking up the plan online or attaching an existing plan and sending it either by online upload or post Note if you used the No Exact Address tab when creating your proposal and entered a description of the location there will not be the option here to buy a map You will need to either attach or post in your own location plan 1 Click on Location Plan in the Proposal summary Add Location Plan K User Guide X Form Guide Z Form Help S Authority Contact Details You must submit a location site plan with your application It should preferably be Ordnance Survey based of scale 1 1250 4 Ha and include a NORTH point it should contain sufficient information of the surrounding area to enable the site to be clearly identified e g landmarks road junctions etc The land to which the application appeal relates must be outlined in RED and any other adjoining land you own in BLUE View example location plan opens in a new window Add Location Plan Options LZ Please select the required option Purchase Location Plan This option allows you to purchase an Ordnance Survey map and provides a number of tools to mark the map to create a location plan It is recommended for those with limited experience of submitting planning applications or creating location plans
40. ired for existing building works or development that have previously taken place Certificate of Lawfulness Proposed Use Use this form to obtain a decision from the planning authority that a proposed use or works do not require planning permission Notice of Review Use this form to seek a review of your application by the Local Review Body Appeals against Refusals and other decisions Use this form to submit an appeal against a planning or other decision Appeals Notice Use this form to submit an appeal against a statutory notice served under planning legislation Post Submission Additional Documents Use this form to submit documents relating to a previously submitted application Once you have chosen the correct forms click on the Add Forms button Create proposal without forms instead of adding the forms now you can choose to skip this step You can then add the forms later or copy them from a previously created proposal by choosing this option Clarity approved by Plain English Campaign 28 CPLANNING Create proposal The final step in creating your proposal is to check the proposal summary and enter the proposal into your My proposals area Create a New Proposal Step 5 of 5 A User Guide f Authority Contact Details This is the summary page of the proposal you are about to create Proposal Summary Below are the details entered for the creation of a new proposal Pro
41. ity then use this page to enter the list of email addresses This can be particularly useful when helping someone else or to copy to an alternative email address than your account details See help for more suggestions Enter List of Email Addresses 2 By default the Copy Notification Emails is checked therefore requiring at least one email address to be added In order to complete this section either uncheck this box to not send copies of emails to another address or enter a list of emails separated by semi colons Copy Notification Emails to Other Email Addresses alf_aardman architects com bert_bollard engineerinagfirm co uk carol_copstick yahoo co uk dancing_dolly msn com Enter a list of email addresses in the box provided Separate each address with a semicolon 5 3 Tick the checkbox to send the emails then click on the Confirm button If you do not want to send any email notices remove the tick from Copy Notification Emails to Other Email Addresses and press Confirm Crystal Mark 21291 Clarity approved by Plain English Campaign 43 CPLANNING Fee The Fees part lists the chargeable parts that apply to your application helps you to work out the total due and allows you to pay online You can use the fee calculator to work out what you need to pay Note Not all applications or appeals have a fee If this is the case this option will not be present 1 4 Click on Fee in the Applica
42. k the planning authority that is suggested 2 If this is correct click on the Next button 3 If it is not correct please contact the relevant authority direct You can find the authority contact details by clicking on Authority Contact Details Name proposal You now need to name the proposal and give it a short description Create a New Proposal Step 3 of 5 User Guide Authority Contact Details An asterisk indicates required fields Proposal Name and Details Please complete the Proposal Name and Proposal Details fields Site Location 2 CAIRNLEA ROAD STRATHAVEN STRATHAVEN ML10 6EY Proposal Name Attic Conversion Proposal Details Conversion of attic space to bedroom 1 Enter a name for the proposal in the Proposal Name box 2 Briefly describe the proposal in the Proposal Details box 3 Click on Confirm Details Crystal Mark 21291 Clarity approved by Plain English Campaign 26 CPLANNING Select forms At this stage you can choose which forms you will need to fill in and send with the application You do not have to do this at this stage but you may find it easier if you do Create a New Proposal Step 4 of 5 User Guide 2 Authority Contact Details This page allows you to continue with the proposal creation and add application appeal forms Select Online Forms 2 Please choose how you would like to select the forms that you wish to submit with your application or ap
43. lete Email Notification X incomplete Checklist X incomplete Declaration X incomplete Fee x in No fee has been entered Back to Proposal Summary Planning Authority City of Edinburgh Council 1 Cockburn Street Edinburgh EH1 1Z Tel 0131 529 3495 Fax 0131 529 3998 E david cooper edinburgh gov uk L Preview Planning Permission PDF opens in a new window J Eorm Guide PDF opens in a new window Dovmload this document for guidance completing this specific form The link will open a new window Download Whole Contents Click to dovmload a ZIP file containing the whole form document as PDF the site location plan as PDF all supporting documents in their uploaded format and a PDF containing fee information you have used in the fee calculator J Acrobat Reader In order to view PDF files you must have Adobe Acrobat Reader installed on your computer We recommend that you use the latest version Click on the following link Information about Acrobat Reader to dovmload it now The link will open a new window 2 Each element of the application has a status displayed You need to fill in each element and change all of the status indicators to ticks Remember that you do not have to fill in an application all at once you can log out and return to fill more of it in at a later time 32 Clarity approved by Plain English Campaign CPLANNING Location plan You have to fill in the locat
44. msn com Viewer 21 03 14 Setas Viewer _Setas Editor Remove Users Invited to Share KA The following people have been invited to share your proposal but have not yet accepted the invitation User Email Address Role Invitation Sent Carol Copstick carol_copstick yahoo co uk Viewer 21 03 14 14 36 Send Reminder Cancel Invitation Organisation Users Fi Your proposal is shared with the following people in your organisation They can view or edit the proposal based on the role you have assigned to them User Email Address Role No users to display 1 Click on Modify Proposal Users on the Proposal Summary page 2 To change a user s rights from viewing to editing select them and press Set as Editor 3 To change a user s rights from editing to viewing select them and press Set as Viewer 4 To delete a users ability to view your proposal select them and press Remove user 5 Users invited to share gives you a list of the users you have sent an invitation to but who have not yet accepted or refused You can send a user a reminder email by selecting them in this section and clicking on the Send Reminder button To withdraw the invitation select the user and click on the Cancel Invitation button Clarity approved by Plain English Campaign 12 CPLANNING ee 6 If you are a member of an organisation your proposals will be accessible by all of your organisation s members Organisation Users 2 Your proposal is sh
45. n CPLANNING Unregister If you no longer want to use ePlanning Scotland you can remove your details by unregistering Note If you are an organisation administrator you must first transfer your administrator rights to another user or delete the organisation before you can unregister your details 1 To unregister your details click on the Unregister link in your My account page Confirm Unregister the site and you will be unable to log back in again unless you register again If you You have chosen to unregister from the site All your proposals will be removed from wish to continue re enter your password and click on Confirm NB Passwords are case sensitive must be a least 5 characters long and must not contain spaces Confirm Password ILII 2 Confirm that you want to remove your details from ePlanning Scotland by entering your password in the Confirm Password box 3 Click on the Confirm button Clarity approved by Plain English Campaign CPLANNING Sharing a It is often helpful to involve other people in your proposals to receive their opinions and help The advice of architects and planning professionals can be invaluable while neighbours may appreciate being able to view your plans while the planning process is ongoing You can invite other people to become ePlanning Scotland users and allow them either to view or edit your proposals and other users can offer you the same invitation Pr
46. n opens in new window and pressing Print Crystal Mark 21291 Clarity approved by Plain English Campaign 47 CPLANNING Deleting proposals If you no longer need a proposal you may decide to move it from the Active list in the My proposals page to the Deleted tab This removes the proposal but allows you to refer to it for up to 90 days after it was deleted Proposal summary page Proposal Summary 7 Delete Proposal New Proposal Summary F Attic Conversion conversion of attic space to 1 bedroom with en suite Edit Proposal Details Status Active Primary Contact Joe Public Date Started 21 03 14 Proposal Reference 000002385 Draft Forms LZ To complete the proposal click on the form Name Delete Listed Building Consent R Planning Permission aj My Proposals My Proposals shows all the proposals you have access to To do this click on Delete Proposal in the Planning Authority 2 City of Edinburgh Council 1 Cockburn Street Edinburgh EH1 1zJ Tel 0131 529 3495 Fax 0131 529 3998 E david cooper edinburgh gov uk Site Location Ei 23 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 2 Change Address User Guide Help and guidance with completing this proposal To view deleted proposals click on the Deleted tab in the My proposals page Click on the Active tab to see the proposals that you ve either created or have access to through the sharing facility Submitted propos
47. ofessional users can create groups of users from their organisation who can automatically view proposals created by other members Receiving a sharing invitation When someone sends you an invitation to view an application we will send you an email telling you about this 1 Log in to ePlanning Scotland 2 You will be asked if you want to accept or refuse the invitation Click on Accept A l Clarity approved by SV Plain English Campaign 10 CPLANNING sending a sharing invitation Once you have created a proposal you can invite others to view it by going to the Proposal users section in the Proposal summary page You may invite as many users as you like Proposal Users F You have 1 pending invitation s You have shared this proposal with the following people User Email Address Role Alfred Ardman alf_ardman architects com Editor P Wolly dancing_dolly msn com Viewer 2 Send Invitation g Modi 1 On the Proposal summary page click on Send Invitation Send Invitation L User Guide Z Authority Contact Details This page allows you to invite users to contribute or view your proposal An asterisk indicates required fields Proposal invitation F Please complete the form below Proposal Attic Conversion Full Name Carol Copstick Email Address carol_copstick yahoo co uk The message that is entered here will make up the content of email that is sent to the invitee Message Please hav
48. on Set as Admin next to their name Clarity approved by Plain English Campaign 15 CPLANNING ee 4 Pending organisation invitations shows you the list of users you have sent an organisation invitation to but who have not yet accepted or refused You can send a user a reminder email by clicking on Send Reminder Or to withdraw the invitation click on the Remove button 5 Pending organisation invitations shows you the list of users you have sent an organisation invitation to but who have not yet accepted or refused You can send a user a reminder email by clicking on Send Reminder Or to withdraw the invitation click on the Remove button 6 If the organisation is no longer needed you can delete it by clicking on Delete Organisation When you delete an organisation you will also be given the option of deleting the user accounts of the organisation s members If you delete the user accounts the proposals that were shared by the organisation become the property of only the administrator If you do not take this option the proposals go back to their original owners SS RN f Clarity approved by Y Plain English Campaign 16 CPLANNING Proposals AAA The main purpose of ePlanning Scotland is to help you create manage and send in planning applications and appeals All of this is done in your My proposals area A proposal includes a number of activities Your My proposals area provides a number of tools
49. peal Select forms using a wizard Choosing this option allows you to be helped through a series of questions to determine which forms you need to fill in C Select forms from a list Choosing this option allows you to explicitly select the forms that you need Create proposal without forms Add forms later or copy from previous proposals Choosing this option allows you create a proposal containing no forms The required forms can be added or copied from previous proposals at a later stage T From the options provided choose one of the following and press Select 2 Select forms using a wizard we recommend this if you are not sure about the planning process Create a New Proposal Step 4 of 5 A User Guide Z Authority Contact Details An asterisk indicates required fields The Proposal 12 What would you like to do Apply for permission to carry out works in relation to an existing residential property This would include developments such as an extension a new garage or outbuilding dormer windows boundary fencing or a change of use where a residential property already exists UH e Apply for permission in all other circumstances This would include developments such as the creation of a new residential property commercial and industrial developments advertisements and agriculture and forestry works Cc Appeal against a decision made by a planning authority against a notice which has been served upon you or ag
50. posal Name Attic Conversion Proposal Description conversion of attic space to 1 bedroom with en suite Site Address 23 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ Selected Forms K The Planning Authority for this proposal is City of Edinburgh Council The application form s you are about to complete has been issued by this site on behalf of the Planning Authority and on completion will be sent to the Planning Authority for processing Below is the list of forms which will be included in the proposal I have read clause 7 of the Website Terms and Conditions Data Protection and If I am not the applicant s appellant s I undertake to draw the applicant s appellant s attention to that clause Listed Building Consent Planning Permission 1 Read carefully through the proposal summary and the list of selected forms and make sure that these are accurate 2 If you need to make any changes click the Previous button and step back through the process to the step that needs changing 3 When you are happy that the proposal details are correct click on the Create Proposal button Clarity approved by Plain English Campaign 29 CPLANNING Completing a proposal In My proposals click on a proposal name to view its Proposal Summary Proposal Summary Fj Delete Proposal New Proposal Summary LZ Planning Authority LZ Attic Conversion City of Edinburgh conversion of attic space to 1 bedroom with en suite Co
51. r session expires Login Details Email Address _joe public email address co uk Password 66666666 Forgotten password Timeout After a period of inactivity usually 30 minutes your session will automatically be logged out To continue working you must log in again Once you have done that you will be returned to your My proposals page Crystal Mark 21291 e l Clarity approved Plain English Campaign CPLANNING Forgotten password 1 If you forget your password click on the Forgotten password Link Forgotten Password This page is used to set a new password for your account An email will be sent to you asking for confirmation Please follow the instructions in the email as your password change will not be applied until you have confirmed using those details An asterisk indicates required fields New Login Details rd Please complete the form below Passwords are case sensitive must be a least 5 characters long and must not contain spaces Email Address joe public email address co uk New Password 66666666 Confirm New Password eeeeeeee Enter your email address and then enter a new password twice Press the Save button 2 We will send you a confirmation email to your email address When it arrives click on the confirmation link You will now be able to log in with your new password Log out When you are finished with ePlanning Scotland remember to log out by clicking on the Log out b
52. rities so that you can contact them to discuss Create a New Proposal This page should only be used if you have already spoken to your Planning Authority and they have advised you to use it An asterisk indicates required fields Planning Authority Response Fi Please select your planning authority from the list below Select Authority Name West Lothian Council X Location Details Site approx 120 metres north of Countryside Farm farmhouse Max 250 characters 191 characters left Once you have agreed a description of the site location with the local authority and selected Yes at the above stage you will be given a drop down list of authorities Select the authority that the site location comes under and enter your description in the box Click on Use as Site Location You will be asked to check and confirm the description that you entered click on Confirm Address N W Clarity approved by Y Plain English Campaign 25 CPLANNING Confirm planning authority Once you have chosen the proposal location the appropriate planning authority will be displayed Create a New Proposal Step 2 of 5 L UserGuide Z Authority Contact Details This page shows the Planning Authority associated with the location selected Confirm Planning Authority You have selected the following Site Address 23 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ Planning Authority City of Edinburgh Council Previous Next 1 Chec
53. rm Address button now see Confirm planning authority Note If you discover a minor mistake in your address details we recommend that you complete your proposal and then email your planning authority to report the mistake If there are too many results in the list click on the Refine Search button to return to the Address Search page and enter more information If you cannot find a match click on the No Exact Address button If you have a broadband connection you can select can use the mapping tool to use the interactive map tool to find the address see Map search Click on Continue NN l Clarity approved by SV Plain English Campaign 20 CPLANNING 11 12 13 Otherwise select cannot use the mapping tool and click on Continue This allows you to contact your planning authority to get information on the address that you can use in your proposal Create a New Proposal As we can t continue without an appropriate site location you need to ask your Planning Authority for help identifying the site Contact Your Planning Authority Options KI Have you spoken to your Planning Authority about the site location Yes I have already spoken with my Planning Authority and I am returning to enter the site location details as advised Not Yet I will contact my planning authority and return to the website at another time with more information Previous Comins To contact your planning authority
54. rther instructions Please also ensure that wherever possible documents are supplied in the correct orientation e g drawings to be viewed as landscape are supplied as landscape etc If entering details about a paper document you intend to post it must be sent on paper which is no larger than AO size approximately 1 2m X 0 84m However it is also recommended that you supply additional supporting documents electronically on CD or DVD by post to avoid large emails or the need to scan documents Note All documents or disks that you intend to post should be sent to the Authority s contact address shown on this page This is not applicable to Post Submission Additional Documents Your are currently using 0 of your quota OMb of 100Mb Title Document Type Size Status Action No documents to display Please indicate whether you have added details of all the documentation you intend to provide I intend to add more supporting documents later I have finished adding supporting documents and this section is completed Back To Summary Crystal Mark 21291 Clarity approved by Plain English Campaign 40 CPLANNING 2 Click on the Add Document Details button Upload Document L User Guide lt A Form Guide LZ Form Help Z Authority Contact Details An asterisk indicates required fields Upload Document 2 Please complete the form below Document Title Attic Floorplan Description proposed floorplan
55. select Not Yet and click on Continue Select the appropriate planning authority and use the contact details to ask for the information you need Either click on the Return Later button to leave the proposal so that you can go back to it when you have the information or if you get the information immediately click on the Previous button and continue When you have the information you need you can return to this page click on Yes and enter the information you have been given Click on Use as Site Location then click on Confirm Address now see Confirm planning authority Clarity approvedby Plain English Campaign 21 CPLANNING Easting and northing search Eastings and northings are map references that you can use to point to a precise location This search method is useful when you want to give a proposal location that does not currently have an address for example a plot of land Create a New Proposal Step 1 of 5 The tabs on this page provide different methods to allow you to identify the location of your site using Address Search Easting and Northing Search and Map Search You should always start with an Address Search if you know that your site has a known address However if you cannot find an exact address then please follow the instructions provided at that time Please see the help for more details on the other options NOTE You should only use the Map Search if your site is on open land Address Search 1
56. should use this option only if you cannot find your exact address using the standard search options or where the development covers multiple addresses Site Location Selection Options Fi Please select the most appropriate option in order to identify the location of your site I can use the non accessible Mapping Tool By selecting this option and clicking on Continue you will be taken to an interactive Map which you ll be able to use to identify the location of your site I cannot use the non accessible Mapping Tool By selecting this option and clicking on Continue you will be taken to a page which gives you further options in order to specify the location of your site lf your area of interest to the proposal is on open land you can use the Map search feature to identify the location using an interactive map Select can use the Mapping Tool and click on Continue please refer to Map search above Note The interactive mapping tool is only recommended if you have broadband If you do not have broadband or if your site location covers several addresses select cannot use the Mapping Tool and click on Continue You will need to discuss with your local planning authority and agree the description of the site location that you are going to use Select Yes and click on Continue if you have already done this Otherwise select Not Yet and click on Continue You will then be given a drop down list of contact details for all local autho
57. the instructions provided at that time Please see the help for more details on the other options NOTE You should only use the Map Search if your site is on open land Address Search Easting and Northing Map Search No Exact Address 2 Qa gvaQga Instructions SS Use the zoom and pan tools to locate the location that you are interested in Quick Reference Guide Click on the button below then click once on the relevant location in the map Select Current Point Location E313272 N678059 Use this point as site location E 313197 2m N 678068 2m 163 x 141 m T 1Spatial com Reproduced by permission of Ordnance Survey on behalf of HMSO Crown Copyright and database right 2011 All rights Reserved Ordnance Survey Licence number 100024655 4 To use the exact easting and northing reference as the proposal location click on Use this point as site location 5 Click on Confirm Address Crystal Mark 21291 Clarity approved by Plain English Campaign 24 CPLANNING No Exact Address lf there is no postcode address for the area that your site covers you can enter a description of a site location here Also if your development covers several addresses you can use this option to describe the site area T 2 Select the No Exact Address tab and click on Continue Create a New Proposal Step 1 of 5 This page allows you to identify your site location without selecting a known address You
58. tion summary Fees L User Guide Form Guide 2 Form Help Z Authority Contact Details You are required to specify the appropriate fee for the form In order to help you work out the fee we have included a Fee Calculator that will ask you questions and calculate the cost for you Alternatively you may wish to use information provided by the relevant authority to calculate the fee Please Note Where a planning application is required to be advertised for neighbour notification purposes under Regulation 20 of the Town and Country Planning Development Management Procedure Scotland Regulations 2008 then the applicant will be required to pay the appropriate fee for this This will vary depending on local circumstances and the planning authority will contact you if this applies This additional advertisement fee has not been included within the application fee being paid at this stage Enter Fee Ei Calculate the fee Application Appeal Fee Choose one of the following options to enter the correct fee Option 1 is recommended for most users but if you have the required information from the authority or you know the correct fee then Option 2 may be used 1 Calculate the fee using the Fee Calculator Last Calculated Fee n a 2 Enter the Application Appeal Fee manually in the field below in the form XXXX XX excluding commas and symbol Application Appeal Fee 0 00 To work out the fee that you need to pay click on Fee
59. uncil J Edit Proposal Details oe Street Edinburgh EH1 Tel 0131 529 3495 Satus Sane Fax 0131 529 3998 Primary Contact Joe Public Date Started 21 03 14 H david cooper edinburgh go uk Proposal Reference 000002385 Site Location K Draft Forms 23 STATION ROAD SOUTH To complete the proposal click on the form QUEENSFERRY EH30 SHZ 7 Change Address Name Delete Listed Building Consent S Help Planning Permission g AEE Help and guidance with completing Add Additional Forms this proposal Submitted Forms K Submitted forms are automatically removed from the site 90 days after the submission date Submission Name nate No forms to display Proposal Users LZ You have 0 pending invitation s You have shared this proposal with the following people User Email Address Role No users to display E Send Invitation jg Modify Proposal Users Back to My Proposals In this area you can fill in the application forms you selected when you created the proposal add new forms or copy existing ones review forms that you have already sent in edit the proposal details edit the proposal site location invite people to view the proposal and manage their roles see Sharing and contact the relevant planning or appeals authority Clarity approved by Plain English Campaign 30 CPLANNING Filling in an application SS To send in your proposal you need to fill in all of the relevant application forms
60. utton in the menu bar on the left hand side of the screen Clarity approved by Plain English Campaign CPLANNING My account Once your account has been created it is a good idea to add further details such as your address which you can include in your applications You can access the My Account page at any time to allow you to update any of your account details 1 To access your My Account page click on My Account in the left hand menu bar My Account Edit your registration details below Click the Save Account Details button at the foot of the page to save your changes An asterisk indicates required fields You can change your password using the following link Change Password You can unregister from the site using the following link Unregister Personal Details Fi Please enter your personal details See help for more information about the User Type options User Type C Professional User General Public User You must enter a value for Title and if Other is selected a value for Other Title Title Mr v Other Title First Name Joe Surname Public Contact Details E Please enter your contact details Company Name if appropriate Daytime Phone No 0131 244 1450 Fax No You must enter a value for Building Name Building No or for both Building Name Building No 1 Address 1 Street High Street Address 2 Town City Anytown Country UK Postcode AA12 3AB Lo
61. wn address However if you cannot find an exact address then please follow the instructions provided at that time Please see the help for more details on the other options NOTE You should only use the Map Search if your site is on open land Address Search Easting and Northing Map Search No Exact Address 2 AIRA SIRRA Instructions Use the zoom and pan tools to locate the location that you are interested in Quick Reference Guide Click on the button below then click once on the relevant location in the map E 697833 8m N 535510 0m 913 x 791 km T 1Spatial com Reproduced by permission of Ordnance Survey on behalf of HMSO Crown Copyright and database right 2011 All rights Reserved Ordnance Survey Licence number 100024655 Note This feature is only recommended if you have broadband 1 If the interactive map is not displayed click on the Map Search tab 2 The interactive map contains a number of tools to help you zoom in and find the correct address ARR STR R Initial map view click this to zoom the map out to show the whole of Scotland Zoom in select this tool then click a point on the map that you want to zoom in to Zoom out select this tool then click on the map to zoom out Pan mode to move around the map select this then click on the map Keeping the mouse button pressed down drag the cursor in the direction that you want to pan Zoom to rectangle to zoom in on a certain are
62. y approved by Sal Plain English Campaign 17 CPLANNING My proposals Your My Proposals list displays all of the proposals in which you have some involvement My Proposals My Proposals shows all the proposals you have access to Click on the Active tab to see the proposals that you ve either created or have access to through the sharing facility Submitted proposals can also be viewed from this tab Click on the Deleted tab to see any proposals that you have recently deleted These will remain on the deleted tab for 90 days and thereafter will be permanently deleted All submitted applications will be deleted 90 days after they are submitted to comply with principle 5 of the Data Protection Act New Proposal Active Deleted Z Show Proposals amp Attic Conversion South Lanarkshire Council Converting existing attic space into bedroom Primary Contact Neil V amson Started 02 All L manage il William 02 04 09 Proposal Reference 000000851 I can edit 5 Office Development Sort By Glasgow City Council Redevelopment of above shop unit to office space Primary Contact Neil Williamson Started 02 04 09 Proposal Ref OPOsSdl NRETErence UUUUUUOG 23 Z Proposal Name Under Show Proposals click on All to display all of the proposals available to you These will include your own proposals as well as proposals that you have been invited to contribute to either as a viewer or an editor Click on
63. y field but the more information you supply the easier it will be to find the correct address Click the Address Search button to display the search results list Create a New Proposal Step 1 of 5 This page displays a list of addresses that match your search criteria Search Results F Click on your exact site address refining your search if necessary If you cannot find an exact address for your site then select No Exact Address to be given an alternative option to identify the site location Page size 10 25 Address Town Postcode 19 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 21 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 23 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 25 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 25A STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 26 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 27 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 27A STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 28 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ 29 STATION ROAD SOUTH QUEENSFERRY EH30 9HZ Results page 1 2 Find the correct address in the list If necessary sort the list according to the address the town or the postcode by clicking on the links at the top of the list If there are lots of results you can choose how many to display on one page by clicking on a Page Size button Move between pages by clicking on the Results Page number you need When you have found the correct address click on its name Review the details then click on the Confi
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