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Aastra 610d, 620d, 630d DECT Telephones User Guide

1. Gua i a Ed gt Aastra 610d 620d 630d DECT Telephones User Guide Communications systems Aastra 800 OpenCom X320 OpenCom 130 131 150 OpenCom 510 Welcome to Aastra Thank you for choosing this Aastra product Our product meets the strictest requirements with regard to quality and design The following operating instructions will assist you in using your Aastra 610d 620d 630d and answer most of the questions that may arise If you require further technical support or information about other Aastra products please refer to our website at http www aastra de or http www aastra com It provides additional notes and tips on the product We hope you enjoy using your Aastra 610d 620d 630d Aastra 800 and OpenCom 100 This user guide applies to the Aastra 800 and OpenCom 100 communications systems The OpenCom 100 product family comprises the OpenCom 130 OpenCom 131 OpenCom 150 OpenCom 510 and OpenCom X320 communications systems If individual features differ on the systems a reference is made in this user guide Contents General Information 0 c cece cece ee cece eect eneeeteneees 7 Appropriate SCs nc oyaeoia o5 sas deuce aide dae eunasaeuee ose enes 8 Safety Information 0 ccc ccc ccc ene een eee eee e ene eees 9 Communications Regulation Information 0 cece ee 10 FCG Notices WS ONY aon tiadsunsawsteaaiuniw ava tseaweorevawsueeses
2. CLIR feature CLIP is an abbreviation which stands for Calling Line Identification Restriction Before dialling a call number you can determine from case to case whether the trans mission of your call number is to be suppressed to the person you are calling please refer to the Pre dialling on page 63 chapter Blocked Unblocked Call Numbers Your telephone can be blocked for all or for certain external call numbers Emergency call numbers 110 112 in Germany can be placed on a special list no matter what your external authorisation and can thus be dialled at any time Ask your system administrator about it Keypad Dialling Some European network operators require the keypad protocol in order to be able to set features Depending on the system configuration your telephone is automatically set to keypad dialling during a call If not before dialling you have to switch your device and enter the codes stipulated by the network operator These are then directly forwarded to the exchange and evaluated there You usually receive an announcement in response Please contact your system administrator if you have questions regarding this function oS 14 2 Now your telephone has been switched to the keypad protocol Now you can enter the keypad codes 57 Basic Functions Note This setting is deleted once again when the call is completed Least Cost Routing LCR For every ou
3. Key Duration _ State Description key press right softkey short Stand by calls the device menu gt menus lists calls the respective options menu or save call options menu during call long stand by calls the system menu main menu left softkey short stand by redial default or calls pro grammed function menus lists confirm Gk call activates the call dependent function e g enquiry reject long Stand by programming the key function 31 Functions Key Duration _ State Description key press middle softkey short stand by displays the Navigation menu list of functions which can also be accessed using the navigation keys default or calls the pro grammed function menus lists editor cancel amp 2 long stand by programming the key function up navigation short stand by calls the central phone book key x menus lists scrolls upwards lt gt Vv editor one line up down short stand by call calls the personal phone book navigation key TN menus lists scrolls downwards lt gt v editor one line down left navigation short stand by call calls the info list default or calls key the programmed function A lt gt menus back one menu level usually 7 replaces the Ese softkey back editor moves cursor back one digit long stand by programming the key function call decreases volume save via 4 editor moves cursor to beginning of line
4. 0 ccc cece eee eee e ee eeees 89 Accepting an Appointment Call ccc ccc ccc ccc ccc cece e ee eeeeeee 89 Doorbell Door Opener csevecsvciwcdntensncsd deeds hcndadeetendendscs etieds 90 Entrance Intercom CallSi2 cucrwwisacewesbw sus edwwedenseradewecnnenemeenncns 91 Phone Book ccc ccc cece cnn ene e eee e eee n een eee n neta nes 92 System Phone Book 0 ccc ccc cece nee e eee eee eeeeennnees 92 Calling from the Communications System Phone Book 000000 92 Speed Dialling System Phone Book ccc cece cece eee eee e eens 94 Add Phone Numbers from Lists to Communications System Phone Book 94 Personal Phone Book ccc cece cece eee e eee eee eeenaenees 96 Calling from the Personal Phone Book ccc cece cece e eee eeeeeeees 96 Adding Entry to Personal Phone Book ccc cee ec cece eee eeenenees 97 Editing Personal Phone Book Entries ccc cece cece cnet eeees 98 Speed Dialling Personal Phone Book 0 00 cece cece eee eeeeeeeees 99 Aastra 600 PC Tool Phone Book Aastra 620d 630d 0c cece 99 The Device Menu 00 cece ccc cence een e eee eee e tenn nee t ene 100 Information on Display Symbols in the Device Menu 100 Overview Device Menu ccc cece cece e eee e eee e eee eeennes 101 lofo WOM 2 cenecnectaeceeaeeudee cosa heen enee EE ETENA 103 Activ
5. e Enter an internal call number directly with manual line seizure with spontaneous line seizure press the star key twice beforehand Multiple Trunk Keys Multiple trunk keys can be configured on your telephone three max on the Aastra 800 OpenCom 100 communications system Each of these keys has its own internal call number independent of system configuration which can also be assigned to its own external call number Ask your system administrator about the configuration applicable to you When you have multiple trunk keys configured on your telephone you can dial a call number directly via one of these keys please refer to the Pre dialling starting on page 63 chapter The first trunk key is designated the preference key if you do not make a selection When making a call from the redial list or from the caller lists the respective trunk key is automatically seized from which the original call was made Tip Use the programmable keys for fast and convenient access to your device s trunk keys Assign the fe Line x function to one or multiple keys The trunk key is then perma nently assigned to the programmed key You can also programme a key with the e Select Line function You can then select the respective trunk key desired via this programmed key Please refer to the Key Programming starting on page 137 chapter for further information Multiple Connections Your device can handle two connections
6. unparked If the caller is not unparked after some time a callback is automatically made to your mobile unit as soon as your device is free again The caller is then automatically unparked If you are however still on another call the caller hears the busy signal and is thus unparked The authorisation for parking connections and the time interval until which callback takes place is configured by the system administrator upon system configuration Park call 2 You are making a call E gt Press softkey A V Use the navigation keys to select the Park call menu entry and confirm with the i softkey The system offers the next available parking spot 0 9 or Confirm with the G softkey Press the end key Unpark call E gt Press softkey when idle A V Use the navigation keys to select the Unpark menu entry and confirm with the Uk softkey Select the parked call desired from the list offered Confirm with the Gk softkey P You will be connected with the parked caller 85 Telephoning Announcements with and without Intercom Announcements can be set up on single or multiple system terminals The Announcement function is available in two versions Announcement with intercom The microphone of the system terminal called will be switched on handsfree operation and the person you are calling can immediately answer your announcement An announcement with intercom can
7. Accessories Aastra 610d 620d 630d charger with international adapter plug Charger rack Aastra 610d 620d 630d with 8 charger cradles Aastra 610d mobile unit Aastra 620d mobile unit Aastra 620d mobile unit Aastra 620d 630d power battery pack 145 Appendix Aastra 620d power battery compartment cover Aastra 630d power battery compartment cover Aastra 610d 620d rotary belt clip Lanyard Aastra 610d 620d 630d with fastener for Aastra 630d Aastra 610d 620d leather pouch Aastra 630d leather pouch Headsets Visit our Internet site to view a list of cord connected headsets and Bluetooth headsets available for purchase at a shop near you These are headsets recommended by Aastra which comply with the safety requirements of EN60950 1 section 6 2 This does not represent an assessment of the acoustic or functional quality of the headsets by the individual manufacturers USB charger If you wish to charge your Aastra 620d 630d mobile units via a USB charger please use a USB power adapter available for purchase with the following specifications Socket type Mini USB connector Type Switching power supply 100 V to 240 V 50 60 Hz Power output ca 5 W Output voltage 5 V DC Be sure to use a AC adapter plug with official certification from the relevant agencies Should you require a USB cable it may be purchased in a store Use a shielded USB 2 0 A to USB mini B type USB cable only A certif
8. You should thus avoid making menu settings during safety relevant usage of the mobile unit The Alarm Sensor Aastra 630d only The Aastra 630d mobile unit has an alarm sensor that continuously determines the tilt angle or motion of the device This can lead to various types of alarms which automat ically trigger an alarm call You have to have an alarm call number or the SOS emer gency call number programmed see previous section and the alarm sensor function is activated The following alarms are supported e Mandown alarm e Nomovement alarm e Escape alarm All three alarm types can be activated simultaneously The alarm call number is the same for all types of alarm If there is no alarm call number saved the SOS emergency call number saved to the emergency call key SOS key is used The first type of alarm detected is activated The symbol appears in the first display line when the sensor alarms are activated One way you can determine which alarm is active is in the Active Features menu see page 106 Please note that to ensure dependable functioning the device should be worn belt clip lanyard as exposed as possible not in your pocket Mandown Usually the mobile unit is worn vertically e g with the belt clip directly fastened to the person s body The position measurement is conducted continuously and checks to ensure the device is still upright If the device is 45 from being in the vertical an alarm is trigger
9. 32 kBit s 10 mW average output per active channel up to 300 m outdoors up to 50 m indoors BO14700 AC 110 240 V 50 60 Hz Standby time talk time up to 100 hours 12 hours Standby time talk time up to 200 hours 24 hours Li lon battery 3 7 V 850 880 mAh 3 15 3 3 Wh 147 Appendix valid for Power battery Aastra 620d 630d Charge time for empty standard batteries Permissible ambient tem peratures for mobile unit operation Permissible storage tem perature Charger dimensions Mobile unit dimensions Aastra 610d 620d Aastra 630d Charger weight Mobile unit weight Length of power supply cable 148 USA Canada Li lon battery 3 7 V 1800 2030 mAh 6 66 7 6 Wh 2 5 hours 41 F to 104 F 23 F to 113 F Length Width Height 2 99 x 2 95 x 0 94 in Length Width Height 5 31 x 1 93 x 0 89 in 5 31 x 1 93 x 0 89 in 1 41 oz Aastra 610d 620d with battery 4 23 oz Aastra 630d with battery 4 41 oz 5 ft All other countries Li lon Akku 3 7 V 1800 2030 mAh 6 66 7 6 Wh 2 5 hours 5 C to 40 C 5 C to 45 C Length Width Height 76x75 x24mm Length Width Height 135 x 49 x 22 5 mm 135 x 53 x 22 5 mm 40g Aastra 610d 620d with battery 120 g Aastra 630d with battery 125 g 1 5m Menu Tree Info Caller list Paging messages Voice box Text messages e mail Jobs Fax R
10. C to 35 C range Charging the battery outside this temperature range can mean the time required for charging is longer or result in failure to charge If the operating time of a battery is very limited after being fully charged this indi cates the life span of the battery has expired Replace the battery with a new one Never wipe off the battery with thinner benzine alcohol or other volatile agents or chemically treated cloths Otherwise this could cause deformation of the battery or malfunctioning When you have to ship your mobile unit with an installed Li ion battery or ship the Li ion battery separately please observe the legal stipulations and directives regarding sending hazardous materials with the post 21 Commissioning Commissioning Load the battery before using the mobile unit for the first time because of its low capacity on delivery Place the switched on or switched off mobile unit into the charger If the mobile unit is switched off e g after inserting the battery for the first time the mobile unit will be charged while beeing switched off The LED flashes alter nately green red to indicate this state When you switch on the mobile unit see page 41 the current charging status is displayed see page 24 Maximum battery performance is achieved only after three to five charge and dis charge cycles Place the mobile unit regularly into the charger to charge the battery optimally Charging and Usage Time
11. Entrance Intercom Calls Calling the entrance intercom If your OpenCom 100 communications system is connected to an entrance intercom doorstation 6 wire you can speak with a visitor at the entrance intercom with the following code procedure Ss 1 0 1 For enquiry 2 1101 If you are operating an entrance intercom doorstation 2 wire e g of the DoorLine type use the following code procedure lt N i i 110 2 For enquiry 2 110 2 Calling door when idle Press the 7 call key You speak with the visitor Door call during call If the doorbell signal is triggered during a call you hear the call waiting tone Proceed as described under Opening door during call starting on page 90 Door call forwarding You can forward calls signalled from the doorbell to another internal or external call number a so called pharmacy line This is done via the Call forwarding menu see page 119 Call duration All door calls are automatically terminated after a specific time interval has expired default is 60 seconds This ensures that forwarded door calls do not unintentionally lead to continuous calls e g to a voicebox Your system administrator can configure the time interval in the Aastra 800 OpenCom 100 from 30 to 300 seconds and will be able to tell you th
12. If you receive a call via a call forwarding chain and wish to deflect it to a destination call number which is already in the call forwarding chain a neg ative acknowledgement tone is heard and the call signalling on your device will continue Disconnect You disconnect the current call and accept the call waiting call Park call You park the first call Press the end key to enable your telephone to accept calls The call waiting call will then be signalled like a normal call Press the aN call key and you are connected with the call waiting subscriber After you have finished this call you can unpark the parked call by briefly pressing the gt softkey and selecting the Un park menu entry Please refer to the Parked Calls starting on page 85 chapter for further information Personal directory You can search for a call number in the personal phone book please refer to page 96 Redial Displays entries in the redial list You can search a call number in the redial list This menu entry is only available if you have configured local list access see page 131 76 Telephoning Caller list Displays entries in the caller list You can search a call number in the caller list This menu entry is only available if you have configured local list access see page 131 Add The call number of the person you are speaking with is added to the personal phone book the central phone book or the VIP list Door opener
13. b gt Edit Changes the headset name Delete The subscription data for the corresponding headset is deleted after a confirmation prompt Security Menu You have to enter the device PIN to open the Security menu The default is 0000 4 digits of 0 zero Phone lock The telephone is locked Now only incoming calls can be accepted A pro grammed emergency call key or the SOS key can still be used on the Aastra 630d To remove the telephone lock see page 42 Change PIN Change the device PIN for the Security menu Enter the new PIN and then re enter the new PIN once more SOS call SOS number Enter the call number for an emergency call This SOS emer gency call number is dialled when the SOS key is pressed Aastra 630d when a programmed emergency call key is pressed or via the Alarm sensor Aastra 630d if no Alarm number is programmed If the SOS emergency call number is predefined by the system this menu entry does not appear SOS key you can define what the SOS key does Aastra 630d Either the emer gency call number is dialled immediately SOS call or just after being pressed again SOS call with confirmation Alarm sensor Aastra 630d only Please read the description of the alarm sensor on page 51 before making configurations Alarm number If the SOS emergency call number is predefined by the system this menu entry does not appear Enter the alarm call number to be dialled when there is a senso
14. 10 General Information e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help Health and Safety Information Exposure to Radio Frequency RF Signals The wireless phone is a radio transmitter and receiver It is designed and manufac tured not to exceed the emission limits for exposure to radio frequency RF energy set by the Federal Communications Commission FCC of the U S Government These limits are part of comprehensive guidelines and establish permitted levels of RF energy for the general population The guidelines are based on the safety standards previously set by both U S and international standards bodies These standards include a substantial safety margin designed to assure the safety of all persons regardless of age and health This device and its antenna must not be co located or operating in conjunction with any other antenna or transmitter This EUT has been shown to be capable of compliance for localized specific absorption rate SAR for uncontrolled environment general population exposure limits specified in ANSI IEEE Std C95 1 1992 and had been tested in accordance with the measurement procedures specified in FCC OET Bulletin 65 Supplement C 2001 and IEEE 1528 2003 Industry Cana
15. 23 hours 59 minutes The respectively remaining time until signalling beeps increasing in volume is shown on the display The ring tone of the timer cannot be con figured Format settings For configuring date and time display format Time format Changes the time format 24h or 12h am pm Date format Changes the date format DD MM YY for e g 10 04 09 DD MM YY for e g 04 10 09 DD MM YY for e g 09 04 10 DD MM YY for e g 09 04 10 Audio Menu Volume settings For changing the following settings use the q and p navigation keys or enter a number 1 7 Earpiece Displays the currently set earpiece volume Handsfree Displays the currently set volume for handsfree mode Corded headset Displays the currently set headset volume not applicable to Bluetooth headset Ringer Displays the currently set earpiece volume Ringer settings Ringer settings 109 The Device Menu Melodies Different call types can be signalled using different melodies Select one of the following entries To change the currently selected melody the afi softkey There are 44 polyphonic MIDI ring melodies 8 normal ringing tones and 7 alarm sounds available Internal Select melody for internal calls If there are multiple trunk keys configured on your telephone you can configure a melody for each trunk key Select the desired key e g L1 internal call number and then press the Uk softkey Under Internal select the melody f
16. A Rear Loudspeaker Navigation keys partly programmable gt 3 Softkeys partly programmable Speaker Handsf A C key delete peaker Handsfree use i N ey delete l d ii lt gt C Call key Enquiry key 7 gt End key On Off key 2 eT a 3 gt Number keys Letter keys 8 9 d 0 a Mini USB connector not Aastra 610d Ringer on off Keylock Microphone Key assignment default 27 Functions Display Elements and Symbols The Display The display shows you information regarding the current connection state or menu lists and texts When idle you see e the system name with the internal call number e your programmed user name e the current time and date e asetalarm and or appointment D e any activated features if applicable e the activated profile 2 f e symbols for programmed functions The time is only displayed when transmitted from the system or set by you Use the navigation keys to scroll up and down through pick lists e g phone book and the menu for the features A selectable entry is highlighted Display Elements Symbols in the upper line of the display all radio connection quality x microphone switched off battery charging status ES battery is charged of loudspeaker switched on O headset active Bluetooth headset operational Bluetooth connection active voicebox message if available 28 Functions you have received new short messages you have short m
17. Call Waiting Call waiting protection must be deactivated for this to happen see page 124 J You are making a call hear the call waiting tone and see the text Call waiting as well as the name or call number of the subscriber waiting on the display Press the end key to end the current call The call waiting call is now signalled to you just like a normal call 74 Telephoning Or Press softkey briefly to accept the call waiting call Your first call is placed on hold You are speaking with the call waiting caller For further information please refer to the Enquiry Toggling Transfer and Conference starting on page 77 chapter or E gt Press softkey briefly and select one of the menu entries offered please refer to Call Waiting Menu starting on page 76 Incoming Call Menu You receive an incoming call the telephone is in the idle state Press the gt softkey briefly and then dial Accept You accept the call Reject Reject the call by pressing the k softkey The caller hears the busy signal Ringer off Switch call signalling ringer and or vibration alarm off temporarily You can still accept the call Deflect call You do not accept the call yourself rather deflect it to another subscriber Enter the call number of this subscriber under Dest and then the UE softkey You can only use the Deflect call function if your user group has the authori sation to deflect internal and
18. S Safety information 9 Scope of delivery 14 Seize line 54 Server menu 128 Silent charging 131 Softkeys 29 SOS 50 SOS call 133 SOS emergency call number 133 Speaker 43 Special key 48 Speed Dialling personal phone book 99 Speed dialling 132 Speed dialling system phone book 94 Standard battery 14 Stand by time 22 Subscriber busy state dependent menu 71 Subscriber on hold state dependent menu 81 Subscription system menu 112 Switch authorisation 126 Swivel clip 15 System menu Applications 128 Call forwarding 118 Calls 115 Central settings 128 Connections 124 Messages 120 Phone book 127 Protection 123 System phone book Edit 127 New entry 127 158 T Take 67 70 107 125 Talk time 22 Technical data 147 Tele secretary 74 Telephone lock 43 123 Text messages Info menu 104 Three party conference 55 79 Time display when idle 46 set 108 129 Time control 129 Timer 109 Toggle 55 77 80 83 Transfer 77 to external subscriber 79 to internal subscriber 78 Transmission of call numbers 56 Trunk keys 55 call signalling 74 Select line 63 69 U Un park 68 107 USB Port 17 User name 129 V Version info 113 VF signalling 56 57 Vibration call 44 Vibrator 111 VIP call 74 125 initiate 68 69 72 81 VIP list 49 107 Virtual call number 74 Voice box 104 128 call number 132 query 84 Voicemail system 60 Index Volu
19. V Determine call number Office Mobile or Private confirm with Gk softkey Enter Name and First name see The Editors starting on page 39 confirm with Uk softkey respectively 94 A V A V Phone Book Confirm or change call number displayed e g No office confirm via Uk softkey You can assign a speed dialling number to the call numbers of the entry in the central phone book You automatically have the next available speed dialling number Abbrev no offered to you If you wish to assign them press the Uk softkey If not delete the speed dialling number with the C key c enter another unused speed dialling number if needed and then press UE Display your own call number confirm with softkey Transmit number When calling from the phone book your call number is displayed to the subscriber called Suppress number Your call number is suppressed As necessary just like in the two previous steps enter additional call numbers No mobile and No Private confirm with Gk softkey respectively Dialling default number Default office Default mobile or Default private confirm with Gk softkey The phone book entry is saved The default call number is dialled automatically if no other call number is selected before establishing a connection Adding call number to a phone book entry You can add the entry to your personal phone book If your sys
20. a call already being made the alarm call number is dialled after pre alarm No matter what the setting calls from the alarm call number or the SOS emer gency call number are automatically accepted and pre alarm ended Alarm tone Pre alarm can take place with without an alarm tone on the mobile unit When the alarm tone is activated it is signalled with increasing volume Repeat alarm This is the time interval after which another pre alarm including sub sequent dialling of the alarm call number is executed e g because calling the alarm call number was cancelled by the system Handsfree in alarm You can configure whether an alarm call is done in handsfree or receiver operation This setting also applies to the emergency call via the SOS emergency call key 53 Basic Functions Several alarm types simultaneously activated Do not activate the three alarm sensor types simultaneously when short delay and repeat times are set and the pre alarm is switched off This may block the menu access to deactivate an alarm type in case of a simultaneous alarm call Place the mobile unit in the charger and keep it placed there Make your configurations then Connections Internal and External Call Numbers Internal and external call numbers for reaching you are assigned during configuration of the Aastra 800 OpenCom 100 communications system External Seizure and Entry of Call Numbers If you hear the external dialling tone after press
21. appointment time occurs your mobile unit rings for a period of one minute with volume increasing The appointment number appears on the display An appointment can be repeated once or repeatedly Accepting an appointment call NS Press call key The reason for the programmed appointment appears Press softkey to confirm the appointment call If you are on a call at the time of the appointment call you will hear a special tone and the display indicates the appointment number After you finish the call a short message informs you that the appointment expired 89 Telephoning Doorbell Door Opener A doorbell appears on the display Door call If there is an entry in the phone book for the call number the doorbell name appears Opening door while idle aN Press call key Or be Press softkey briefly A V Use the navigation keys to select the Door opener menu entry and confirm with the i softkey Opening door during call 2 If the doorbell signal is triggered during a call you hear the call waiting tone b gt Press softkey briefly A V Use the navigation keys to select the Door opener menu entry and confirm with the i softkey Note The Door opener menu entry is not dependent on an entrance intercom call The door opener function controls a relay contact in your system which can also be con nected to other devices For more information consult your system administrator 90 Telephoning
22. can immediately answer your announcement The Intercom function cannot be used for announcements to a group of ter minals LCR off You switch off LCR Least Cost Routing for the next call Un Park Consecutively unparks one or more connections which you have previ ously parked for instance to make enquiries or to forward calls Personal directory You can search for and dial a call number in the personal phone book please refer to page 96 Central directory You can search for and dial a call number in the central phone book please refer to page 92 Redial Displays entries in the redial list You can select and dial an entry please refer to page 64 Caller list Displays entries in the caller list You can select and dial an entry please refer to page 65 This menu entry is only available if you have configured local list access see page 131 Add You can insert a call number into the personal phone book or the VIP list Door opener You activate the door opener 68 Telephoning Menu when Pre dialling Note Menu items marked with an are only displayed if the system administrator has given corresponding user authorisation You have entered a call number into pre dialling please refer to page 63 Press the gt softkey briefly and then dial Select Line When there are multiple trunk keys configured on your telephone please refer to page 55 select the trunk you with which you wish t
23. chapter also Menu description see page 118 Messages This menu group offers information on e mails and short messages which you have sent or received Furthermore you can programme appointment calls and activate prepared notification texts Menu description see page 120 Protection Among other things you can activate the call protection or the telephone lock and change the user PIN in this menu group Menu description see page 123 113 The Device Menu Connections This menu group provides you with all the features that can affect a call Depending on the particular state these features are also displayed in the menus that you can access during a call Menu description see page 124 Phone book You can edit the phone books of the communications system in this menu group Menu description see page 127 Applications This menu group contains all functions offered by your system telephone in conjunction with additional programme packages of your communications system If your system administrator has set up e g a voicebox with the OpenVoice Aastra Voice additional programme for you this is where you can access and configure your voicebox Menu description see page 128 Central settings central settings This is where you can configure central settings for the communications system This is an optional menu item it is only available if your system admin istrator has configured the appropriate authorisation for your user gr
24. eee rE EEEE EEEE 72 Ending a Call 5666 ch onde a cicaade es ahacdbsdesisiie tei ees le eiaeanaes ous 73 Accepting CONS 0i0 5 ccwewdtu nts abacieiwakesdaeeas seeaeec wee soa otenatew ee 73 Calls During a CONVErSatiON ccc cece cee cette eee e eee eee e ee eenes 74 coming Call MENU c 2vsereahewyetaew ne teuwiiaeteeteny TETEE 75 Call Waiting M NU s 5 04 00 00c0s sdadwedaadanddddaed AEE 76 Enquiry Toggling Transfer and Conference c0eeeeeee 77 ENQUIRY TOON ance waders enn uwaos oeemrasoavaawenrenesaeeweonyaresnames 77 Transferring an Internal External Call to an Internal Subscriber 78 Transferring an External Call to an External Subscriber 005 79 ENQuIny Call MENU coviadanecedenws Era AENEA NEARE 79 Menu when Subscriber On Hold 0 ccc cece cece eee e ee eeeeeenees 81 Three Party Conference 0 cece cece ccc eect cece eee tio anieri 82 Menu during Conference ccc cece cece cee eee e eee eee eeeeeeeenees 83 Special Calls Conversations 0c ccc ccc ccc cece eee e eee eeeees 84 Voicebox QUETIOS cccwsaeons sore kenge ee apes meek eounae mee neeareswennns 84 Palme Call Eerens rin EAEE aceesadadamiesecceradeie essen A AAAA 85 Announcements with and without Intercom ccce eee eee e ee eees 86 CAMIDA a gc 4 anes coe oot code ones E E E E E ten eeusaae tteneeens 88 selo AE eae ae eee ee ee eee eee 88 Confirming Appointment Alarm Clock
25. entry Personal Company Central Select the desired phone book 127 The Device Menu Name Enter the first letter s of the name Then select the desired entry from the list displayed Delete The entry is deleted Edit Overwrite and or add to the current entry information The procedure is identical to the one described in the New entry section on page 127 System menu Applications This menu is only shown if the system administrator has set up additional programme packages for your communications system and you have the user authorisation to use these programmes Voice box This menu is only shown if the system administrator has installed the addi tional programme package OpenVoice Aastra Voice and configured a voi cebox for you Voicebox mess voicebox messages You see the list of received voicebox messages and can listen to them and edit them please refer to Voi cebox messages starting on page 116 Call voicebox You call your voicebox The next steps are voice controlled Please refer to the user guide of the OpenVoice Aastra Voice voicebox pro gramme for detailed information Server menu Your communications system can also be extended via third party programmes It is possible to use individual functions of these pro grammes with your system terminal The menu entry Server menu will be offered to you in this case Contact your system administrator if you have questions System me
26. have not yet been played back are marked with a messages that have been played back are marked by a The most recently received messages are at the top of the list Play Listen to the message You can also use the number keys to control message playback 4 rewind 5 pause and 6 fast forward Dial You call the caller back If there are multiple trunk keys configured on your telephone please refer to the chapter entitled Multiple Trunk Keys on page 55 upon callback the trunk key is automati cally seized with which you received the voicebox message Delete The entry is deleted after an enquiry 116 The Device Menu Phone book You add the call number of the caller to one of the phone books please refer to Add Phone Numbers from Lists to Commu nications System Phone Book starting on page 94 Forward You can forward the message to another voicebox with comment or without comment Enter the call number of the other voicebox under To use the star key to end a spoken comment Mark as new If the message is addressed to another person and you accidentally have listened to it you can use this option to reset the message to new status Info To view the call number or name of the caller as well as the duration date and time of the message Delete all You delete all messages stored in your voicebox after a con firmation prompt Note Alternatively you can also use the Applications me
27. into the Pairing mode Please refer to the user guide of the headset to do so 1 Switch the function on On in the gt gt Settings gt Bluetooth gt BT Status menu 2 Open the gt Settings gt Bluetooth gt Subscribe headset menu and then press the Meu softkey 3 The name of the headset found appears on the display Confirm the display with Hk and enter the headset PIN Now the headset is checked in andthe symbol appears in the upper line of the display You determine the respectively active headset in the gt Settings gt Bluetooth gt Select headset menu Renaming Select the menu entry gt gt Settings gt Bluetooth gt Subscribe headset gt Headset name gt gt Edit Checking out Select the menu entry gt gt Settings gt Bluetooth gt Subscribe headset gt Headset name gt gt gt Delete Telephoning via the Bluetooth Headset Accepting a call Press the corresponding call key on the headset or the eN receiver key on the mobile unit The 4 symbol appears 47 Basic Functions End call Press the corresponding end call key on the headset or the end call key on the mobile unit Outgoing call Enter the call number on the mobile unit and press the corresponding call key on the headset or the call key on the mobile unit Handsfree operation When you press the 4 handsfree key to accept a call or during a call Bluetooth oper ation is int
28. is idle Making Calls from the Caller List Your mobile unit saves the call numbers to the caller list of the users that either did not reach you missed calls or callers that you most recently spoke with accepted calls This requires that the call number was transmitted during the call please refer to the chapter entitled Transmission of Call Numbers starting on page 56 A missed call is deleted from the list when a caller reaches you on a subsequent call If a caller is saved in your phone book the name is displayed If a caller has called multiple times that caller s calls are listed as one entry If a caller suppresses display of his her call number the call is also saved on the caller list Multiple calls from an unknown call number are listed as one entry lt When idle press the lt navigation key to open the info menu A v and Select the Caller List menu entry and confirm with the i softkey A V Select an entry via the navigation keys Z Press the call key to dial the selected call number If there are multiple trunk keys configured on your telephone please refer to the chapter entitled Multiple Trunk Keys on page 55 when you receive a call from the caller list the trunk key is automatically seized with which you originally received the call number When accessing the caller list locally the display shows When you have configured the local caller list please refer to the List access setting page 131 the foll
29. menu by pressing the gt softkey or the _ softkey Date Time When idle the display shows the current date and the current time of the Aastra 800 OpenCom 100 After commissioning or after changing the battery it may take a moment until all current data is transmitted from the Aastra 800 OpenCom 100 com munications system Bluetooth Headset Operation Aastra 620d 630d The Bluetooth brand name as well as the Bluetooth logo are the property of Bluetooth SIG Inc and any usage of this trademark by Aastra is licenced Other trademarks and brand names are the property of the respective owner The Bluetooth function of the mobile units permit checking in two Bluetooth headsets one of which can be selected for operation A Bluetooth headset which is checked in and reachable symbol has priority over any headset that may be simultaneously connected by cable 4 symbol 46 Basic Functions When using a headset Bluetooth or cable connected and the handsfree key is pressed on the mobile unit the call is definitely continued via the loudspeaker of the mobile unit If the mobile unit and the Bluetooth headset become disconnected during a call a message appears on the display You can decide whether you wish to continue the call with a cable connected headset or on the mobile unit itself or whether to end the call Subscribing Renaming Unsubscribing Bluetooth Headset Checking in To do so switch the headset
30. number and then press the Gk softkey Active features Displays active features which restrict reachability The same features are also in the menu called System menu You can deactivate features here Call protect Call protection is activated see page 123 Call forwarding Call forwarding is activated see page 118 Time control Time control is configured on the system and can be activated from the telephone see page 129 105 The Device Menu Active features Menu The Active features menu offers fast access to certain selected menu entries Bluetooth available on the Aastra 620d 630d Switches Bluetooth feature on off and configures it see page 46 Mandown No movement alarm Escape alarm available on the Aastra 630d Switches alarm sensor on off and configures it see page 51 Profiles Switch quickly from one profile to another see page 135 Alarm clock Switches alarm clocks 1 3 on off and configures it see page 108 Use the lt and gt navigation keys to select the respective alarm clock Appointment Switches appointments 1 3 on off and configures it see page 108 Use the lt and gt navigation keys to select the respective appointment Directories Menu This menu provides access to the personal phone book on your mobile unit to the communications system phone book and to the VIP list Please refer to chapter Phone Book starting on page 92 for additional details on dialling from
31. only be conducted to a single system terminal not a group of terminals Announcement without intercom The called subscriber hears a special infor mation tone followed by your announcement You can also make an announcement to a group of system terminals e g to a hunt group number on which calls are signalled simultaneously All subscribers called hear the announcement at the same time in this case The person initiating the announcement hears a signal tone on his her telephone when the announcement connection has been established to all called subscribers If one of these subscribers replies to the announcement the announcement call to the other system terminals is terminated The system administrator has to extend the corresponding authorisation for your user group for you to be able to use the function If a subscriber being called has activated announcement protection or intercom protection announcements to that sub scriber s call number will not be carried out Making an announcement without intercom ooo 0000 000 Pre dialling Enter the call number of a single terminal or of a group of terminals b gt Press softkey briefly A V Use the navigation keys to select the Announcement menu entry 86 Press softkey to confirm State your announcement Telephoning Making an announcement with intercom Pre dialling Enter the device ID of the terminal Your system adminis trator can provide you with th
32. persons wearing hearing aids Persons wearing hearing aids should keep in mind that when using the mobile device at sufficient volume the resulting radio signal interference produces an unpleasant humming noise Communications Regulation Information FCC Notices U S Only This device complies with part 15 of the FCC Rules Operation is subject to the fol lowing two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Modifications not expressly approved by this company could void the user s authority to operate the equipment NOTE This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential instal lation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful inter ference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful inter ference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures
33. phone books and creating new entries Central directory You can dial a call number saved in the system phone book see page 92 Personal directory You can edit the entries in your personal phone book Select an entry from the list W gt Edit The entry can be changed New entry You create a new entry Add to The call number dialled next is added to the VIP list Delete The entry is deleted Memory Shows the number of entries already saved Note Please refer to pages page 96 and page 97 for more information on dialling from your personal phone book and creating a new entry 106 The Device Menu VIP list Create the first VIP list entry as follows Press the New softkey to define a name and call number Select an entry from an existing list b gt Edit The entry can be changed Delete The entry is deleted New entry You create a new entry Un Park Menu Entry This menu entry is only available when your mobile unit is checked into the Aastra 800 OpenCom 100 communications system see System Menu starting on page 112 Un Park Consecutively unparks one or more connections which you have previ ously parked for instance to make enquiries or to forward calls see also Parked Calls starting on page 85 Pickup Menu Entry This menu entry is only available when your mobile unit is checked into the Aastra 800 OpenCom 100 communications system see System Menu starting on pag
34. prompt Note The actual e mails are not deleted You can access and edit these at your desktop PC with your e mail programme Appointments You see the status of both appointments which can be programmed in the menu System menu appointment activated appointment deactivated or not programmed Time Displays time set for the appointment Ok Enters changes time setting Reason Displays text entered for the appointment ik Enter change the text 31 characters max 121 The Device Menu Repeat Single Appointment is signalled when the set time comes around Date Appointment is signalled once at the time set on the date entered Enter the date The date format is set in the Time Alarms menu see page 109 Mo Fr Appointment is signalled weekdays at the time set Sa Su Appointment is signalled on the weekend at the time set Every day Appointment is signalled daily On Off Switching appointment on or off Note If the ringer is switched off see page 111 there is no acoustical signal for the appointment set Appointments can also be programmed in the Time Alarms menu see page 108 Presence You can inform other communications system users regarding your presence status e g you are currently not in the office The text appears on the display of the caller of an internal call provided that the caller s telephone is a system terminal There are pre defined message texts available for thi
35. sub scribers to speak with them alternately Booking number When you call an external subscriber and have included the person in the conference you can assign a booking number to the call data of this connection Enter the booking number 8 digits max under No and confirm with the i softkey Please refer to the Calls with Booking Numbers starting on page 59 chapter for further information Personal directory You can search for a call number in the personal phone book please refer to page 96 Redial Displays entries in the redial list You can search a call number in the redial list This menu entry is only available if you have configured local list access see page 131 Caller list Displays entries in the caller list You can search a call number in the caller list This menu entry is only available if you have configured local list access see page 131 Add You can insert a call number into the personal phone book the central phone book or the VIP list Door opener You activate the door opener 83 Telephoning Special Calls Conversations Voicebox Queries OpenVoice Aastra Voice answering machine is the integrated voicebox system for the Aastra 800 OpenCom 100 communications system If the system administrator has configured a voicebox for you callers can leave messages for you even when you cannot be reached at times On your mobile unit received voicebox messages are saved in the info menu and
36. system Enter the authentication code and the PARK code optionally For more information on this and on protocol configuration consult your system admin istrator Subscription Auto search The mobile unit automatically checks in to the currently available system with the strongest signal The mobile unit can only check in to the relevant system if it has previously been subscribed to that system Please contact your system administrator if necessary System 1 10 List of systems where the mobile unit is already subscribed The selected system is highlighted Select an entry via the navigation keys The mobile unit attempts to establish a connection with H Press gt to query and set additional options These usually do not have to be changed The following settings should be made by the system administrator Use System name and Phone number to change enter the system name and the call number This is only possible if the system is not pro viding any information or if the mobile unit is subscribed via the GAP protocol External call is for setting which code is used to designate external calls e g 0 Internal call is for setting how many digits an internal call number has Both settings are for the device being able to differentiate between internal and external calls Character set shows the character set used by the editor Protocol is for setting the transfer protocol Details displays additional device data Use D
37. the exchange on the first external outgoing call If this information is not transmitted by your network operator you can set the date and time here yourself Settings Menu Key lock Press the k softkey to activate the key lock please refer to page 42 the hotkey not the Aastra 610d After calling the Key programming feature press the key you wish to programme A pick list of programmable functions appears This list is the same displayed when a programmable key is pressed longer when idle See page 137 for a description of how to proceed Aastra 630d This is where you set the SOS key function After calling up the menu press the SOS key and select SOS call with confirmation After a short key press on the SOS key in an emergency a prompt is displayed This prompt avoids to initiate the SOS call by mistake After a long key press the SOS number is dialled directly SOS call After a key press on the SOS key in an emergency the SOS number is dialled directly User name This is where you can enter a name for your mobile unit shown on the display when idle 129 The Device Menu Display Language Select a display language from the list Font settings Aastra 620d 630d only You can select a small medium or large font for the display Color schemes Aastra 620d 630d only You have a range of 5 different back ground colours to choose from for the menus Brightness Aastra 620d 630d only Change display
38. the menu System menu Calls starting on page 115 Text Messages Displays new short messages please refer to the menu System menu Messages starting on page 120 e mail Displays new e mails please refer to the menu System menu Messages Starting on page 120 Jobs If your Aastra 800 OpenCom 100 communications system is equipped with a corresponding application paging messages can be sent on your telephone which require a returning answer to the application These messages are dis played here Please contact your system administrator for more information Fax Displays new faxes please refer to System menu Messages starting on page 120 Redial list Displays entries in the redial list If there is a phone book entry for one of the call numbers displayed the corresponding name is displayed The entries in this menu are dependent on the List access setting please refer to page 131 Local Redial List The last 30 call numbers dialled are saved on the local redial list Entries are limited to 20 on the Aastra 610d The following options gt are available in the local redial list Dial number Call number is dialled If there are multiple trunk keys con figured on your telephone please refer to the chapter entitled Multiple Trunk Keys on page 55 upon redial the trunk key with which you origi nally dialled the call number is automatically seized Predial Call number is added to pre dialling
39. the original subscriber when you press the N call key again If the system administrator has configured the Music on hold upon transfer on calling feature in the Configurator the caller on hold hears Music on Hold while his her call is signalled to the other internal subscriber This setting also determines whether when calling back the caller hears Music on Hold or a ringing tone or busy signal Use the following procedure to disconnect an enquiry connection e g when the subscriber called is busy gt Press softkey briefly A V Use the navigation keys to select the Disconnect menu entry and confirm with the i softkey ooo o000 000 Enter another call number to transfer the call ae Or Press R key briefly You are speaking with the waiting subscriber once again 78 Telephoning Transferring an External Call to an External Subscriber External calls can only be transferred to an external subscriber via the enquiry call menu see page 79 b gt Press softkey briefly A V Use the navigation keys to select the Connect menu entry and confirm with the fk softkey Depending on your communications system s settings the external calls will be switched together on your communications system or on the exchange of your network operator Note When you call an external party and then transfer this person to another external party you will bear the costs for the call between the two e
40. trunk key selected Note If you are the last reachable member of the hunt group and you log out then any further callers will hear a busy signal Depending on the system con figuration additional callers can also be forwarded to the exchange Device busy if there are multiple trunk keys configured on your telephone you can set that your device is busy as soon as one of the trunk keys is busy Any subse quent callers hear a busy signal on off switching the function on or off A indicates the function is switched on System menu Call forwarding Call diversion Programming call diversions for your own telephone If there are mul 118 tiple trunk keys configured on your telephone you can programme call diver sions for each of these keys To do so select the desired key e g L1 internal call number and then press the fk softkey Immediately After delay Busy Select the desired forwarding type Dest Enter the call number you wish to forward to for entering the call number please refer to the chapter entitled External Seizure and Entry of Call Numbers starting on page 54 Time When programming call forwarding after time enter the time in seconds after which a call is to be forwarded 10 sec 120 sec If you do not enter a value the default time interval provided by the system adminis trator at system configuration is used default 20 seconds Internal calls External calls Int ext
41. water protected Appropriate Use This product can be operated on a DECT GAP compatible communications system in all EU member countries The telephone complies with radio specific European har monised DECT standards The CE mark on the product confirms conformity with the technical regulations regarding user safety and electromagnetic compatibility valid as of the issue date of the corresponding Declaration of Conformity according to European Directive 99 5 EC The Declaration of Conformity can be viewed on the Aastra internet homepage This device remains approved for use in North America USA and Canada Please refer to the safety information under Communications Regulation Information starting on page 10 General Information Safety Information Please be sure to note the following when setting up connecting and operating the telephone Place the charger on an anti slip mat Position the connecting cable where it will not cause an accident The charger may only be set up and operated within a closed building Please refer to page 20 for important information on battery use Do not lay down the mobile unit or set up the charger near heat sources indirect sunlight near other electrical devices generating strong magnetic fields Protect your telephone from moisture dust aggressive fluids and vapours Connect only approved accessories Use the included power supply only ID No 23 001061 00 Use the standard
42. 0 OpenCom 100 communications system You can take over a call from another terminal on your mobile unit Menu description see page 107 Time Alarms This is the menu where you set date and time programme appointments wake up times or a timer and define formats for displaying date and time Menu description page 108 101 The Device Menu Audio This menu is where you make the settings regarding volume ringer and info tones Menu description page 109 System This menu is where you can define the active communications system for your mobile unit manage subscriptions to various systems as well as view the IPEl number and information on hardware and software status Menu description page 112 System menu This entry is only available on the menu when your mobile unit is checked into the Aastra 800 OpenCom 100 communications system Use this menu entry to open the main menu of the Aastra 800 OpenCom 100 communications system and have access to the system features Menu description page 113 Settings This is where you find device settings such as keylock key programming user name display settings illumination Bluetooth etc Menu description page 129 Security This menu can be accessed via the PIN Personal Identification Number The default is 0000 4 digits of 0 zero You can lock the mobile unit here change the PIN programme an emergency call number enter alarm sensor settings Aastra 630d only as well as re
43. 109 Adjust the setting directly on the device with Bluetooth headsets please consult the device user guide When telephoning with the headset adjust the volume if necessary slowly 16 Installation Aastra 630d Removing the Cover The opening of the headset socket is closed with an undetachable cover If a headset is not used please be sure to close the opening to be sure the device can be operated in accordance with its protection class Remove the cover by tugging it out of the housing on the upper edge Never tug it out on the lower edge USB and External Charging Port Aastra 620d Aastra 630d There is a mini USB port 2 0 on the lower right side It has two functions e Asan interface for connecting to the PC e g to load data to from the device When the mobile unit is connected to a PC it is charged simultaneously The charging process is slower however than when the mobile unit is charged in the charger e As a connection socket for a USB charger see Accessories starting on page 145 e g to charge the mobile unit even when it is in a leather pouch This charging process is also slower than when charging in the charger Use a shielded USB 2 0 A to USB mini B type USB cable only Aastra 630d USB Port Removing the Cover The opening of the USB port is closed with an undetachable cover If a USB cable is not used please be sure to close the opening to be sure the device can be operated in accordance w
44. 32 Key Duration key press State Functions Description right navigation short stand by call calls the profile setting default key or calls the programmed func A tion lt gt z menus to the next menu level usually replaces the Gk Charnse softkey editor moves cursor forward one digit long stand by programming the key function call increases volume save via H editor moves cursor to end of line handsfree short stand by making a handsfree call q l call switches speaker handsfree on off lists makes handsfree call to selected entry C key short incoming call switches off the ringer only for Cc current call if supported by system menus back one menu level usually replaces the Ese softkey back lists deletes the corresponding entry editor deletes the character left of the cursor long lists deletes the entire list except phone book menus back to stand by state editor deletes all characters 33 Functions Key Duration State Description key press receiver key short stand by making a call lifting up green incoming call accept call aN call signal key function lists makes call to selected entry long stand by calls the redial list lists adopts pre dialling entry for lo cal list access only see page 131 end key red short stand by special options menu call end call incoming call rej
45. 83 Bracket 15 Brightness 45 130 C Call accept 75 76 deflect 75 76 79 end 73 park 71 76 80 85 reject 75 76 transfer to external subscriber 79 transfer to internal subscriber 78 unpark 68 Call diversion for your own telephone 118 Call forwarding call number entry 54 Divert MSN 54 Divert door 119 Follow me 120 for other users 119 MSN 119 to voicebox 60 Call numbers blocked unblocked 57 internal external 54 Call protection 123 Callback 71 88 Caller list 103 Accepted calls 116 calling from 65 Missed calls 115 Voicebox messages 116 Calling 63 from caller lists 65 from the personal phone book 96 from the system phone book 92 Calls call waiting call state dependent menu 76 incoming state dependent menu 75 outgoing state dependent menu 72 pick up 124 Call waiting protection 124 Call waiting queue 58 CE mark 143 Central directory 106 Change device PIN 133 Change user PIN 124 Charge time 22 Charger 18 Charger answer charger 131 Charges 56 117 for 117 Charging port 17 Checking in mobile unit 24 26 CLIP 56 CLIP no screening 56 74 CLIR 57 CNIP 57 Code number procedure 114 Color schemes 130 Company phone books 92 Index Conference 77 82 end 82 83 initiate 82 state dependent menu 83 Confirmation tones 111 Connect 80 83 Connections Call pick up 124 Dial 125 lists 127 PIN dialling 126 Switch authorisation 126 Contrast 45 130 Conversation state dependent menu 70 Costs 105 C
46. Add to Call number can be added to the phone book or the VIP list 104 The Device Menu Details Entry information is displayed Delete The entry is deleted after an enquiry Delete all The list is deleted after a confirmation prompt Redial List via Communications System The last 50 call numbers dialled are saved on the communications system redial list Press the ik softkey The fol lowing options are now available in the communications system redial list Dial Call number is dialled If there are multiple trunk keys configured on your telephone please refer to the chapter entitled Multiple Trunk Keys on page 55 upon redial the trunk key with which you originally dialled the call number is automatically seized Delete The entry is deleted after an enquiry Phone book Call number can be added to the phone book of the communica tions system see page 94 Info Entry information is displayed Delete all The list is deleted after a confirmation prompt You usually have the following possibilities for editing the re dial list of the communications system Briefly press C key c deletes the selected entry Press and hold C key c deletes the list Costs You see the charges for the last call and the sum total for your device If there are multiple trunk keys configured on your telephone you can view the indi vidual charges for each of these keys To do so select the desired key e g L1 internal call
47. ECT networks and DECT areas This is where you will find details on configuring DECT base stations and on checking in DECT terminals in DECT areas 25 Commissioning Registration Anytime the mobile unit is checked in registered with a communications system this registration is saved on the device A registration entry includes a system name When you have checked onto the system with your mobile unit the system name appears on the display You can change the registration entry data as needed To do so call the gt gt System gt Subscriptions menu Select the desired registration entry and change the data please refer to page 112 Checking In After the mobile unit has been registered on one or more communications systems you can make calls If you have activated the Auto Search feature see page 112 the mobile unit when idle will automatically select the closest available system and check in there If you do not wish to use the Auto Search feature you can execute an exclusive search for a desired system based on the saved registration entries 26 Functions Functions Operational Controls on the Mobile Unit Emergency key Aastra 630d only Receiver N LED Aastra 610d Keys volume adjust Hotkey programmable Aastra 620d 630d not Aastra 610d 3 Side keys programmable and volume adjust Display
48. OS emergency call key After a confirmation prompt the emergency call number is dialled which is saved in the b gt gt Security gt SOS call gt SOS number menu see page 133 Assigns the key as SOS emergency call key The emergency call number which is saved in the gt gt Security gt SOS call gt SOS number menu is dialled directly without confirmation prompt Aastra 620d 630d If the SOS emergency call key is to be available during a call also please do not assign this function to one of the middle or left softkeys see page 50 Assigns the key the Take function see page 125 Assigns the key the Un park function see page 85 Assigns the key the Pickup function see page 124 Assigns the key the Pickup select function see page 125 Assigns the key the VIP call function see page 125 Assigns the key the Announcement function see page 125 Assigns the key the Intercom function see page 125 Assigns the key the Door opener function There are multiple door openers available depending on the system configuration e Select line e Line x lt gt Active features Bluetooth ef Volume Key Programming Assigns the key access to the trunk keys of your telephone please refer to page 55 also Assigns the key access to a selected trunk key of your telephone Assigns the key access to the Active features menu entry of the system menu main menu see page 105 Assigns the access
49. System Phone Book starting on page 92 Your user group authorisa tions determine which phone books you can edit New entry Creating a new phone book entry Personal Company Central Select the desired phone book Name First name Enter last name and first name No office No mobile No private Enter the corresponding call number Abbrev no available in the central phone book only You can assign a speed dialling number to each entry call number You automati cally have the next available speed dialling number Abbrev no offered to you If you wish to assign them press the Uk softkey If not delete the speed dialling number with the C key c enter another unused speed dialling number if needed and then press Uk Transmit number Suppress number For each call number in a tele phone book entry you can specify whether your own call number should be automatically suppressed whenever you dial these numbers from the telephone book Note If you do not activate the Suppress number function for a call number saved in the telephone book you can suppress the display of your call number from call to call i e before you dial the destination call number Default office Default mobile Default private Select the default number The default call number is dialled automatically if no other call number of the phone book entry is selected before establishing a connection Edit Change an existing phone book
50. To do sO programme one of these keys as described on page 137 and then save the name and call number as described in the previous section or in the Directories menu Profiles Profiles are a group of mobile unit settings which are respectively assigned to a spe cific situation or application So you can e g switch from the Normal operation mode e g in an office to the Loud operation mode when you move into a different envi ronment e g workshop Switching profiles adjusts various features to the envi ronment e g ring tone volume vibra call voice quality LED signalling etc Your mobile unit has 5 profiles These are pre defined but can be changed at anytime Change the default settings as needed in accordance with your requirements see page 135 Note When you change features contained by the profile with the profile activated via the usual menu access e g via the gt gt Audio gt Volume settings gt Ringer menu these settings are taken on by the respective profile Adjusting to Environment Your mobile unit has 2 functions for adjusting the device to a loud environment When you activate the function via the gt gt Audio gt Ringer settings gt Volume menu the volume of the ring tone is automatically increased when the environment is loud Please note that in this case the ring tone volume should not be set to Increasing 49 Basic Functions When you activate this feature via gt gt Audio gt Lo
51. You activate the door opener Enquiry Toggling Transfer and Conference Enquiry Toggling During a call you can consult another subscriber b gt A V You are making a call Initiate enquiry Press softkey briefly Your first call is placed on hold Enter internal or external call number Note the type of line seizure see page 54 You are speaking with the subscriber called For toggling switching back and forth between callers Press softkey Ending toggling enquiry Press softkey briefly Use the navigation keys to select the Disconnect menu entry and confirm with the i softkey The current call is ended Press softkey briefly You are speaking with the waiting subscriber once again 77 Telephoning Transferring an Internal External Call to an Internal Subscriber You have dialled an internal enquriy call see page 77 The subscriber called via enquiry answers J Announce the call transfer os Press softkey briefly The subscriber called via enquiry does not answer or is busy y Press softkey briefly The other subscriber is called If the called subscriber accepts the call he she will be connected to the waiting call If the call is not accepted within a certain time interval the communications system is 45 seconds by default the system administrator can change this value you get an automatic recall You are re connected to
52. a brief message on your telephone regarding call duration and relevant charges incurred Charges are only dis played if a call costs something PIN dialling For the next call you switch your telephone into one of the user groups 126 defined by the system administrator Switching the user group means different authorisations e g international dialling authorisation and other features are possibly available e g for charging and recording connection data of private calls Please contact your system administrator for information on system con figuration and the designated application area for PIN dialling First you enter your internal call number under Number and then your user PIN under PIN Then you can dial the desired call number Note PIN dialling can be done from any terminal which belongs to a user group with this authorisation activated The call numbers dialled using PIN dialling are not saved in any redial list neither on the terminal used nor on one s own terminal The Device Menu Lists When there are multiple call numbers trunk keys configured for your tele phone you can define which number s are to be recorded in the caller lists missed calls and accepted calls and the redial list Select the desired call number Use On Off to activate deactivate the lists for this call number System menu Phone book You can edit communications system phone books in this menu please refer to the chapter entitled
53. aceee aches nseee ceneeeusues eueecemeeee dude qensaee es 133 Profiles MENU acces cn ces wassteeesoeaecassee o AOne 135 Door opener Menu Entry ccc ccc ccc cece teen een eeeeees 136 Key PrOGranriMiiiG sec csedc sd cduetedsanoneseewesdanaiuescdesannteuiaeues 137 Programmable KeyS 00 c ccc cece cece eee tenn eee eeeees 137 Programmable Functions 0 cece cece cece eee eeeeees 138 Care and Maintenance cece ccc cee ee ene ee eeneenes 142 Environmental Properties and Disposal 00 cece ees 142 Notes On Disposal ccc ccc ccc ccc cece eee eee e eee eeeeeeeeeeeeeeeees 142 Declaration of Conformity 0 ccc ccc cece eee e een eeees 143 Limited Warranty 0 ccc ccc ccc cee eee nee e eee e ene neeeees 144 EXCINGIONSe4t2 an A edits tee AAAA E ENEE ea EA AAE 144 Warranty Repair Services ccc ccc cc cece eee teen ene e eee eeeeeeenes 145 After Warranty Service 0 ccc ccc ccc cece eee ence ene e eee eeneeeeeeenaes 145 PROCOSSONCS iirc aie 5 hea E vere eee eae becca E cee eoonwan 145 Technical Data cas croc uesaaaewes voruswecnecwe core daee sare toaneeneeress 147 Menu IW GC ic nec cctcuececescudettoarescnedcdasseienndcsewsseewnceaesemee et 149 General Information General Information The DECT telephone Aastra 6x0d is a cordless system telephone for operation on the Aastra 800 OpenCom 100 communications sys
54. ackground see also Auto matic Hide Message Windows starting on page 46 When you have opened the system menu main menu of the Aastra 800 OpenCom 100 communications system and get an incoming call see page 113 the caller will hear a busy signal and the call is entered onto your caller list Menu Navigation Example Language Setting 1 Open the menu depending on the configuration of your mobile unit this is done via the softkey Or short key press of the end key and select the Menu menu entry from the list Use the a y navigation keys to select the Settings entry from the list and press the Gk softkey or the p navigation key Use the a y navigation keys to select the Display entry from the list and press the Gk softkey or the p navigation key Use the a y navigation keys to select the Language entry from the list and press the Uk softkey or the gt navigation key Use the a y navigation keys to select a language offered on the list and press the Fy softkey save To exit the menu press the Ese softkey multiple times the lt navigation key the C key c or press the Js end key shortly The Adding Entry to Personal Phone Book on page 97 chapter has another detailed navigation example The Editors Entering names call numbers Various editors enable you to enter new call numbers and names or edit older entries e g Phone book Entering letters of the alphabet is done with the fol
55. aker headset vibrator Ringer type Select whether a ring tone sounds once or repeatedly Key click Switch key click on or off Noise detection Switch automatic noise detection for a louder ringer on or off Loud environment Switch this function on to have voice quality adjusted in a loud environment Silent charging Switch the Silent charging function on or off see also page 131 Incoming call Switch LED display for an incoming call on or off Door opener Menu Entry This menu entry is only available when your mobile unit is checked into the Aastra 800 OpenCom 100 communications system see System Menu starting on page 112 Door opener You activate the door opener 136 Key Programming Key Programming Your mobile unit enables you to assign frequently used functions to specific keys Programmable Keys Aastra 610d The left and middle softkeys below the display and the left and right navigation keys can be programmed The left and right programmed navigation key of the mobile unit can also be used during a connection Aastra 620d Aastra 630d The left and middle softkeys below the display can be programmed These pro grammed keys can only be used when idle The three side keys left and the hotkey right and the left and right navigation keys can also be programmed as usual These programmed keys can be used during calls and when the mobile unit is idle After programming the display sh
56. attery Information ccc cece cece eee e eens 20 Precautionary Regulations during Usage ccc ccc cece cette eens 21 COMMIISSIONING 0 c cc cece ee cc eee e ee eee een eens een etn e tes 22 Charging and Usage TimeS ccc cece cece e eee e eee eeeeeeees 22 Battery Charge Display ccc ccc cece cece eee e een e seen ee eeeeees 23 Charge WamninGs s4 4 0s400ccecie tind dataan canine hee paaeidaet Mad ddandat eda 23 Mobile Unit Subscription Checking In cece cece ee 24 EOS Ea lON 2 sexton a greure ee E Varna AE EAE EEE ne ne ohne eeute ney 26 CHECKING IN 5404605 gen outaceteaucendans ier senddes ues E ET 26 ee oeecrecssarieri Crn E REEE OEE EE EEEE EEKE EEEE EER 27 Operational Controls on the Mobile Unit 000 ee 27 Display Elements and Symbols 0 cc ccc cece eee n ee nnes 28 Ihe Display areata rage oaen lt ea renee oneenr rare mews EEEE RERA EY 28 Display Elements cncaascesccosuch canta enieateutuneaes even ceuncaeaeeusenas 28 Line of Softkeys and Idle Display 0 ccc ccc een eee e eee eenes 29 WELD oes ee E a ee eee ee 30 llumination 6 ec acciy atkoa sa gees ast d was Err ea rE EE EE 31 Key Functions 4rcce cers canes venue coanse dows te 1 ose hakr rrira bia krk 31 Locking Your Telephone Interface by the System Administrator 37 Menu Navigation ccc ccc cence eee nee n eee neeeneee
57. ave to enter the R character for enquiry calls Press the hash key multiple times to select R A short press of the c C key deletes single numbers characters left of the cursor position a long key press to delete the entire entry Basic Functions Basic Functions Device Functions Switching Mobile Unit Off On You can switch off your mobile unit to make your battery charge last longer If your mobile unit is switched off no ringer or info tones are emitted for example for an appointment call Switching on mobile unit Switch on by pressing and holding the end call key until the display lights up once again This can take up to 10 seconds The display now looks like this e g Peters 8 OPenComnm Y22009 02 12 pnn The communications system is called OpenCom and the internal call number of the mobile unit is 39 This information refers to the mobile unit of the communica tions system You can change this information in the gt System gt Subscriptions menu see page 112 The mobile unit is named Peters You can change this infor mation in the gt gt Settings gt User name menu see page 129 The current date and time settings are usually provided by the system when checking in 41 Basic Functions Note When no subscription appears on the display the mobile unit has to be checked in please refer to Mobile Unit Subscriptio
58. batteries ID No 23 001059 00 or ID No 23 001080 00 resp the power batteries ID No 23 001060 00 or ID No 23 001081 00 only Do not use any power supply that is visibly damaged ruptures cracks of the housing Switch off the mobile unit before you remove the batteries Research has demonstrated that in certain cases medical devices can be affected by portable telephones DECT that are switched on This is why when within medical institutions you should be sure to comply with the regulations of the respective institution when using portable telephones WARNING Never open the charger or the mobile device aside from the battery compartment lid touch the plug contacts with sharp metal objects carry the charger by the connecting cable Ke General Information e Only usea slightly damp or an anti static cloth to clean your telephone Never use a dry cloth Never use cleansing agents e Do not use your telephone in areas at risk of explosion e Donot use Aastra 610d and 620d in damp rooms e g bath e Do not hold the telephone in the hands free mode next to your ear as the volume can be very high e Setup and keep mobile device and accessories outside the reach of children e This product s earcap region at the front and the loudspeaker region at the rear is Slightly magnetic and may pick up metallic objects such as staples or pins Please check both regions for metallic objects before use Note for
59. ber of the hunt group within a certain time interval You cannot view or change this call for warding on your device In addition the system administrator can determine whether you can forward incoming calls to the hunt group call number or not If the system administrator does 60 Basic Functions not permit call forwarding for your hunt group call number any call forwarding that you have programmed on your device is not carried out upon a hunt group call Call forwarding chains The system administrator can configure the system such that multiple call forwarding instances can be linked one to another to form a chain A simple example user A for wards to user B who then forwards to user C A call for user A is then directly signalled to user C A setting in your user group regulates which call number appears on your device when a call which has been forwarded multiple times is signalled on your device you will see either the call number of the last user who programmed the last call for warding in the chain or the call number of the first user in the chain The number dis played is also saved to the caller list for missed calls on your device The system prevents call forwarding chains from forming a loop e g when the call for warding destination refers back to the call forwarding source When the system detects a call forwarding loop no further call forwarding is carried out This can mean that despite call forwarding being pr
60. brightness to adjust to current ambient lighting conditions using the lt and gt navigation keys or by entering a number 1 8 Contrast Aastra 610d only Change display contrast to adjust to current lighting conditions using the lt 4 and gt navigation keys or by entering a number 1 8 Illumination Display dimming This setting is for keeping the display illumination always on or dimmed for a definable time 1 min 48 min also for when the device is idle or on the charger This setting reduces battery operating times This is why you should only select the On setting permanent if you regularly charge the mobile unit after usage Display This is for setting how long full display illumination e g after each key press remains on 10 240 sec Keyboard This is where you set how long keyboard illumination remains on after each key press Off 1 240 sec Charger This is where you set how long display illumination remains on when the device is placed on the charger Off 1 240 sec Conversation To save battery power you can define how the display is illumi nated during a call connection Light off Light on Light dimmed LED indications You can switch LED display on off as desired see also page 30 Life indication LED slowly flashing green or orange Incoming call LED quickly flashing green or orange with incoming calls 130 The Device Menu Out of range Red LED flashing quic
61. calls internal amp external calls Select which calls are to be forwarded On Off Switching call forwarding on or off Active call forwarding is indicated by a sign This is followed by the call forwarding destination The Device Menu Note All calls for the call numbers of your device are forwarded If a number is in use on more than one telephone then calls made to any of the other tele phones will be forwarded as well Divert MSN MSN call forwarding Use the Divert MSN MSN Multiple Subscriber Number to forward incoming external calls per MSN to external destina tions Several MSNs can be grouped together this is configured by the system administrator and forwarded to a common destination number A list of the configured MSNs and MSN groups is displayed Immediately After delay Busy Select the desired forwarding type Dest Enter the external call number to be forwarded to For the Divert MSN type of call forwarding the external destination number is always entered without the area code On Off Switching call forwarding on or off Active call forwarding is indicated by a sign This is followed by the call forwarding destination A preceding the entry e g MSN Group 1 means that call forwarding is active for only some MSNs or that there are different call forwarding types activated for this group Note If Divert MSN is executed in the exchange external call for
62. da Canada only Operation of this device is subject to the following two conditions 1 this device may not cause interference and 2 this device must accept any interference including interference that may cause undesired operation of the device Privacy of communications may not be ensured when using this telephone Exposure to Radio Frequency RF Signals The wireless phone is a radio transmitter and receiver It is designed and manufac tured not to exceed the emission limits for exposure to radio frequency RF energy set by the Federal Communications Commission FCC of the U S Government These limits are part of comprehensive guidelines and establish permitted levels of RF energy for the general population These guidelines are based on the safety standards 11 General Information previously set by international standard bodies These standards include a substantial safety margin designed to assure the safety of all persons regardless of age and health This device and its antenna must not be co located or operating in conjunction with any other antenna or transmitter This device has been shown to be capable of compliance for localized specific absorption rate SAR for uncontrolled environment general public exposure limits specific in ANSI IEEE C95 1 1992 and had been tested in accordance with the meas urement procedures specified in IEEE 1528 2003 Overview and Basic Information Authorisation is Required Mos
63. different call number During configu ration the system administrator defines an interval in seconds for After delay call for warding You can replace this default with your own individual value when pro gramming After delay call forwarding If more than one forwarding mode has been activated Immediately call forwarding is always given priority Call forwarding to a voicebox If OpenVoice Aastra Voice the integrated voicemail system is installed on the com munications system you can also forward your calls to the call number of your voi cebox Selective Call Forwarding Furthermore the system administrator can programme call forwarding where the call number of the caller is evaluated SCF Selective Call Forwarding Potentially this could be the reason why specific calls do not reach you Please contact your system administrator if you have questions regarding this function Least Cost Routing Least Cost Routing LCR can be evaluated with call forwarding to external numbers provided your system administrator has configured LCR and its application in the Aastra 800 OpenCom 100 correspondingly Ask your administrator for the configu ration applicable to you Hunt group call numbers During system configuration the system administrator can configure call forwarding destinations for hunt group call numbers These destinations are called when all users of a hunt group are busy and or when a call is not accepted by any mem
64. e 112 Pickup You pick up the call intended for another telephone in your pick up group Note If the called subscriber belongs to a user group with Pickup protection activated you cannot pick up calls for that person s call number Take Menu Entry This menu is only available when your mobile unit is checked into the Aastra 800 OpenCom 100 communications system see System Menu starting on page 112 Take You wish to take a current call from one terminal over to your DECT telephone and continue the call on the DECT telephone To do so your DECT telephone and the other terminal must have the same internal call number 107 The Device Menu Time Alarms Menu Use the q and gt navigation keys to adjust input position for all menu settings and the A and y keys to change the values Date Time Time displays the time currently configured on the mobile unit Edit Changes time setting Date a the time currently configured on the mobile unit t Changes date setting Note If time and date are transmitted by the communications system you cannot make this setting Appointment Displays appointment list You can enter and activate up to 3 appoint ments Select an entry from the list and press the ik softkey Status Switching the appointment On or switching it Off Edit Switching appointment on or off Time ier time set for the appointment t Changes time setting Date Displays date set for the ap
65. e 39 Or A V Select an entry via the navigation keys b gt Press softkey The local phone book menu appears see following section Local phone book menu Edit The entry can be changed New entry You create a new entry Add to The call number dialled next is added to the VIP list Delete The entry is deleted Memory Shows the number of entries already saved 98 Phone Book Speed Dialling Personal Phone Book When entering call numbers into the personal phone book individual entries can be assigned to the keys 2 9 as speed dialling keys Select the entry as follows When idle hold and press one of the keys 2 9 If there are multiple destination numbers saved to the phone book entry you will see the list within the entry where you can use the navigation keys to select one of the numbers If the phone book only has one destination personal office mobile e mail or fax and the Auto Speed Dial menu item is activated see page 132 this entry is directly dialled Aastra 600 PC Tool Phone Book Aastra 620d 630d Use the Aastra 600 PC Tool to manage the contact data Personal Phone Book of the Aastra 620d and Aastra 630d via the USB interface Existing data can be transferred from the device to the PC be edited saved and re loaded onto the device The PC Tool for PCs with the Windows XP Windows Vista Windows 7 operating system not for 64 bit versions can be downloaded from the Aastra w
66. e current value 91 Phone Book Phone Book System Phone Book Up to 2 000 entries can be saved in the phone book of your Aastra 800 OpenCom 100 communications system This number includes the centrally adminis tered phone book available to all users the personal entries of all subscribers and provided you are using the multicompany variant of the Aastra 800 OpenCom 100 the entries in the companies phone books An entry in the company phone book can be used by all employees in your company The number of entries you can save in your personal phone book is determined by your system administrator when configuring the Aastra 800 OpenCom 100 Your personal entries are automatically sorted into the comprehensive register but can only be viewed on your telephone by you yourself However the system administrator or a person with the corresponding authorisation can completely delete your phone book Authorisations To be able to edit the central phone book and the company phone books you have to have the corresponding authorisations from the system administrator The Aastra 800 OpenCom 100 phone books can also be edited from the system Web console provided you have the authorisation to do so Contact your system administrator for information on your authorisations Calling from the Communications System Phone Book Search the Phone book menu for entries saved to the communications systems phone books The entries i
67. e device ID 000 oo00 000 E gt Press softkey briefly A V Use the navigation keys to select the Intercom menu entry Press softkey to confirm State your announcement Responding to an announcement announcement without intercom If you receive an announcement yourself you will hear a special information tone Announcement and the caller s name appears on the display aS Press the call key to answer the announcement alterna tively Reject Press softkey alternatively end key to reject announcement The announcement initiator then hears the busy signal alterna tively gt Press softkey briefly and use the a y navigation keys to select Accept to answer the announcement Reject to reject the announcement Responding to an announcement announcement without intercom Your telephone switches to the handsfree mode when it receives the announcement You can speak with the caller immediately Note When you have activated announcement protection see page 123 and or intercom protection see page 124 on your mobile device announcements to your call number will not be carried out 87 Telephoning Callback If you call another subscriber of your Aastra 800 OpenCom 100 communications system and the line is busy you can initiate automatic callback Your user group must have authorisation for this feature to be able to use it Initiate callback b gt Press softkey briefly A V Use the navi
68. e features Menu 00 c cece cece ence e een eeeennnes 106 Directories MGM 26525500055 ter sera oe seer seseserertseeuseeeeesseeee 106 Un Park Menu Entry 0 ccc cece cece eee e eee eeeennees 107 Pickup Menu ENGly occa cs awircdvaswacndianieenecwddawcinrnaniseersadaes 107 Take Menu Entry 00 c cece cece eee e eee eee eeeeeees 107 Time Alarms MEN sc 2o i adorns dhe Pied ced dao acae aeons neaesdien 108 Audio Menu s5cccices cians wate cosons ones ern uore cae pnewar ear ws 109 System MONG 226452450 52402000650 04004 deeaee oietaeeceteneeedstecases 112 System menu Total Menu ccc ccc ccc eee enennes 113 System menu Calls ccc ccc ccc eect e eee e eee eeeeeeeeenees 115 System menu Call forwarding 0c ccc cece eect e eee eeeeeeeees 118 System Menu MESSAGES cc ccc cc cece e cece eect eee e eee e ee eesseseeeeaes 120 System Mend Protection s viwacusetewsayoeractecreutawactewsieasseutes 123 System menu CONNECTIONS 2 0 ccc ccc cece cece ee eee et eee eeseeeeees 124 System menu Phone bOOk cece cece eee e eee eeeeeenneees 127 System menu Applications cece ccc ee eee eee e eee eeeenees 128 System menu Central Settings ccc cee cece e eee eeeeeees 128 Settings Menu 525554 24sosneenencesecneeeeci guar eone cor enoesscindess 129 Security Menu o2ccc
69. e tees eeueueeeu neces es 46 Bluetooth Headset Operation Aastra 620d 630d 46 Subscribing Renaming Unsubscribing Bluetooth Headset 47 Telephoning via the Bluetooth Headset ccc cece eee e eee eeeees 47 Special Key Hotkey VIP List Aastra 620d 630d 48 VIP List Aastra 610d ccc cece eee enn ene ee eeeenaes 49 PROMS cook ooh aA nh eons on os eee ne AREENA echoes een ees 49 Adjusting to Environment 0 cc ccc ccc cece nee e een ennees 49 Special Functions 0 0 eee eee eeeeeeeenee 50 Emergency Call Key SOS ccc cece ccc cece eee e eee e eee eeeeeeees 50 The Alarm Sensor Aastra 630d Only 0 ccc cece cence eee eeeneees 51 COMMGCH ONS iarrar EET AE tee neecenacennese gene seuss antes as 54 Internal and External Call Numbers ccc cece cece eee teenie eens 54 External Seizure and Entry of Call Numbers 0c cece eee eee ee eees 54 Multiple Trunk Keys ccc ccc eee cece eee ee ee ee eee eee eeeeeeeennees 55 Multiple CONNECHONS ss i0sdeswscoeiwednscewe tee rteewsndansek ease EEEN 55 DTMF Postdial VF Signalling 0 ccc cece cece cee eee eeeeeees 56 Charge Display Charges ccc cece ccc eee eee e eee eee eeeeeeennees 56 Transmission of Call NUMbers 00 cc cece eee ee eee eee e eee eeenenes 56 Blocked Unblocked Call Numbers cc cece cece eee e e
70. e user authorisation 72 Telephoning Ending a Call Calls are ended by pressing the end key briefly If the subscriber you are speaking to ends the call the busy signal for your telephone is switched off after a few seconds and you can be reached again This also applies when you are connected via headset The time interval until the busy signal is switched off is configured by the system administrator All other connections are ended after 20 seconds when the receiver is not replaced Accepting Calls When there is an incoming call an event window with information on the call appears on the display and the display illumination is switched on Liles Press the call key OF When Auto answer is activated see page 131 remove the mobile unit from the charging station optional hal The ring tone and or vibration alarm are switched off you can however still accept the call OF Reject Press softkey alternatively end key The call is rejected The caller iota hears the busy signal OF gt Press softkey briefly and select one of the menu entries offered please refer to Incoming Call Menu starting on page 75 73 Telephoning Normal call When you are called the caller s call number is displayed if transmitted If this call number is also recorded in your phone book you will see the person s name instead External calls from unknown call number When you receive an external cal
71. ebsite 99 The Device Menu The Device Menu This chapter presents all essential features available on the mobile unit and the Aastra 800 OpenCom 100 communications system Because the communications system also supports the operation of cord connected and other cordless telephones some menu entries are named differently although they serve the same purpose The following descriptions offer more information Some menu entries are only shown on your telephone when you belong to a user group authorised to use the corresponding feature Contact the system administrator when you have questions on specific features or are not able to use a feature satisfac torily Alongside the Device menu there are state dependent menus that you e g can access during a call to use features available in that device state For more infor mation please refer to the chapter entitled Telephoning starting on page 63 To call the Device menu do the following e Press gt briefly when idle e When idle press the end key and select Menu Information on Display Symbols in the Device Menu H Save When you adjust settings in a menu you have to open the respective settings window with the Uk softkey Your entry is then saved with the H softkey Information You can access additional information on the entries via the softkey gt Options Use the gt softkey to open other sub menus e g Delete Edit back in a menu Use the Gk softkey t
72. ecause calling the alarm call number was cancelled Off 5 sec 240 sec Mandown Status Shows whether mandown alarm is switched on or not Press the Delay You can define the time how long the device is allowed to be out of the vertical position without triggering a prealarm 1 sec 60 sec No movement alarm Status Shows whether no movement alarm is switched on or not Press Delay You can define the time how long the device is allowed to be motionless without triggering a prealarm 10 sec 60 sec The Device Menu Sensibility Set sensitivity Low Medium High This enables you to adapt the sensor to various movements e g manner of walking of the supervisory personnel Please deactivate vibra call if you wish to use the no movement alarm see page 111 Escape alarm Status Shows whether escape alarm is switched on or not Press the Delay You can define the time how long the device is allowed to be moved quickly without triggering an alarm 1 sec 60 sec Sensibility Set sensitivity Low Medium High This enables you to adapt the sensor to various movements e g manner of running of the supervisory personnel Please deactivate vibra call if you wish to use the escape alarm see page 111 Reset to default You can reset various areas of your settings back to factory settings Personal directory The entries in your personal phone book are deleted after a confirmation prompt VIP list the VIP
73. ect call if supported by system menus lists back to stand by state editor exit editor without changes long all states switching off mobile unit mobile unit off Switching on mobile unit number keys short Stand by pre dialling numeric entry O 2 0 9 editor characters according to table see page 39 number 1 long stand by calls voicebox if available number keys long stand by dials the corresponding speed Reals dialling destination if speed dialling is programmed 34 Functions Key Duration _ State Description key press key short stand by pre dialling entry editor switches upper lower case when entering text long stand by switches ringer on off perma nently key short stand by pre dialling entry editor characters according to table see page 39 long stand by keylock on hotkey short stand by calls the programmed function not 610d default VIP list long stand by programming with the desired function SOS key long stand by call makes an emergency call call or 630d only notification depending on the programming and on the com munications system upper sidekey short stand by call calls the programmed function 620d 630d or during call if the key is not only programmed increases volume long stand by programming with the desired function call increases volume if key is pro grammed save via H sidekey short call increases v
74. ed after a defined time interval as there may be an emergency 51 Basic Functions No movement This alarm is triggered when the mobile unit is motionless for a definable time interval no device movement or movement of the person wearing the device Sensor sensi tivity can be configured in three levels It is recommended to test the sensitivity of the no movement alarm with the person being monitored in order to guarantee reliable operation When loading the device in the charger or via the USB port the no movement alarm is deactivated Escape The escape alarm is triggered when the sensor detects intense movements of the mobile unit during a configurable time interval As with the no movement alarm the sensor sensitivity can be set at three levels It is recommended to test the sensitivity of the escape alarm with the person being monitored in order to guarantee reliable operation Setting alarm times The settings are in the gt gt Security gt Alarm Sensor menu see page 133 Alarm times are comprised as follows Delay This is the time that starts after the triggering event mandown no movement escape If the triggering event is interrupted for at least 2 seconds during this time the delay restarts The delay can be configured separately for each alarm type Pre alarm This is the time where if activated an alarm tone is signalled on the mobile unit before the alarm call number is dialled To switch off the ala
75. ed on The microphone can however be switched on with the P softkey after taking the call LED indications this is for switching the LED display on or off during a connection Attention tone the notification tone at the begin of the automatic call acceptance can switched on or off with this Auto quick hook if this feature is activated this destination is immediately dialled by pressing and holding a speed dial key see page 99 The pre requisite is that the associated phone book entry only contains one des tination personal office mobile e mail or fax Otherwise the list of the entries is provided in pre dialling Voice box no This is where you save your voicebox call number Press the number 1 long and the call number is dialled If the call number of the voicebox is managed by the telephone system this setting is not available Bluetooth available on the Aastra 620d 630d softkey to switch on or off Select headset Select the headset you wish to use from the list of subscribed headsets Subscribe headset Press the Her softkey to subscribe a new headset for use on your mobile unit Carry out the steps necessary for the headset see headset user guide The mobile unit searches for Bluetooth devices 132 The Device Menu within range for ca 30 sec Select an entry press the Gk softkey and enter the headset PIN Pairing is started If you wish to change the name or delete a Bluetooth headset select
76. edial list Costs Active features Active features Bluetooth Mandown No movement alarm Escape alarm Call filter Profiles Alarm clock Appointment Directories Central directory Personal directory Un Park Pickup Take Appendix 149 Appendix Time Alarms Date Time Time Appointment Date Alarm clock Timer Appointment 1 2 3 Status Format settings Time Date Text Alarm clock 1 2 3 Status Time Text Time format Wan 12h am pm pral Date format dd mm yy mm dd yy yy mm dd dd mmm yyyy Audio Volume settings Earpiece Ringer settings Handsfree Attention tones Corded headset Loud environment Ringer Melodies Internal Type External Device Unknown number Volume Text message Noise detection VIP call SOS call Key click Alarm clock Confirm tones Appointment End of menu Battery warning Repeat Coverage warning Once Alarm tone Ringer Vibra call Headset 150 System System menu New system gt Subscription lt Subscription Show IPEI Version info Calls Call forwarding Messages Protection Connections Phone book Applications Central settings gt Call lists Appendix Subscription z Enter PARK Auto search Show IPEI System 1 Protocol Stop searching System name 7 Phone number External call Internal call Character set Protocol Details Delete Missed calls Charges Accepted calls Remote charges Voicebox mess Hunt group Device busy Cal
77. ee eeeees 57 Keypad Dialling o1i0546 00 esey eaba ewe neos baquusiet eerae ningeevorweseesaawe 57 beast Cost ROUTINGWICR 425s ccicaduneikcediedend sucedeadubarncoenseastdeuss 58 Calls in the Call Waiting Queue Lecce eee cence eee eeeeeeeeees 58 Calls with Booking Numbers 0 0 cece cece cence eee eeeeeeeeeeeeaees 59 Forwarding Calls ccc cece cece cece eee e eee e eee e nena eee eeeeeeees 60 Menu Before and During a Call 0 cc ccc cee eee eeees 61 Telephoning 06 ccc cee ccc nee een eee nee e eens eeannetennees 63 External Internal Calling 0 ccc ccc cece cece nent eee ee eeees 63 Digi DINCCUY 2 64 E E EE E A EAE be AA ES 63 Predial esser sranre rrenen pedere nner raer rT eaer rr rore 63 Making a Call from the Redial List 0 cece ccc ccc cece teen eens 64 Making Calls from the Caller List 0 0 ccc ccc ccc cece eee eee eeees 65 Call Waiting with an Internal Subscriber ccc cece eee eee e ee eeees 66 Using Routes to Make Calls ccc ccc ccc ccc cece eee eee e eee eenenee 67 Menu when DIAIING ws ios ben srdctcoddeamatiedweeen dads ises eat eeseeeweaws oes 67 Menu when Pre dialling ccc cece cece cece cece eee eeeeeeeeeeeeaees 69 Menu during Conversation ccc ccc cece cece eee eeeeeeeeeeeeees 70 Menu if Subscriber BUSY cece cece een eee eee een e eee eeeeneees 71 Menu when Calling 0 cc ccc ccc ccc
78. eening offers transmission of an arbitrary call number for outgoing con nections instead of transmitting the actual call number of the caller This means that instead of your call number being displayed e g a service call number is displayed to the user you called The CLIP no screening feature must be ordered from the network operator and authorised for use by the system administrator during system configuration When you receive an external call where the caller is displaying a dif ferent call number than the one actually technically being transmitted a appears next to the call number on the display If the call number indicated on the display is saved to a phone book entry the name is displayed as usual along with a question mark 56 Basic Functions Note Display of the question mark is the system default The system administrator can switch off this default setting in the web configurator with the Mark unchecked phone number with option Telephony Settings menu CNIP feature CNIP is an abbreviation which stands for Calling Name Identification Presentation In addition to the call number of a caller the name provided by the caller is transmitted and displayed This requires that the network operator transmits this information with the connection If the call number of the caller is also entered into the Aastra 800 OpenCom 100 directory this local entry is given priority on the display
79. elete to delete the subscription for the corresponding system Stop searching this designates the mobile unit as absent on the system This function is helpful on some systems if the system does not detect that the device is switched off and then e g activate call forwarding in this case 112 The Device Menu Show IPEI The international mobile unit code is displayed IPEI International Portable Equipment Identity This may be necessary to designate your mobile unit on the communications system Version info Information on the hardware and software status of the mobile unit is displayed System menu Total Menu This entry is only available on the menu when your mobile unit is checked into the Aastra 800 OpenCom 100 communications system Use this menu entry to open the main menu of the Aastra 800 OpenCom 100 communications system and have access to the system features This menu is only available when your mobile unit is checked into the Aastra 800 OpenCom 100 communications system see System Menu starting on page 112 The menu System menu comprises the following menu groups under the menu header Main menu Calls This is where the most important call related features are grouped together Menu description see page 115 Call forwarding This menu group provides all types of call forwarding which you can pro gramme on your telephone Please note the explanations in the Forwarding Calls starting on page 60
80. en ets 38 Using Menus ccc ccc ccc cece cnet e eee e eee eee eeeeeeeeeees 38 Example Language Setting ccc cece cece cece eee e eee eeeeees 39 The lt 0 cc a ee ee ee i 39 Basic Functions ccc cece ec c eee e nee e enn een e tenes tans tae 41 Device FUNCIONS ocrrcisriricoririrtitit iri Tiii CENNARA RNET EAREN R NERA 41 Switching Mobile Unit OFF ON 0 ccc ccc cence eee n nee en nneeees 41 Keylock Phone LOCK span one sucres cee genta en ee eee eee ek ee 42 Telephone LOCK 4i5056oes lt ceueonoapecetescneewecceitoneese lt cueeneerecaunes 43 Speaker Handsfree Use cece cece cece IA e DEETAN 43 Adjusting Volume During a Call 0 cece ccc ccc ccc cece eee e eee eenes 43 SWIC RINGS ON OFF s sew ss csiertaewuscataaddeandesa aa ia ees asus 44 Switch Off Ringer When Called ccc ccc cece eect eee eee eee eeeeees 44 Vibra Call Aastra 620d 630d Only ccc cece eee cece n eee eeennnes 44 Signalling Wake up Time or an Appointment ccc cece eee neces 44 MUtING MG DIG Unit saersi rreperi edirenen NEE sos nuteidvews ertwesda 45 Ilumination Display DIMMING ccc eee cece eee eee e eee e eens 45 Display Change Brightness Contrast 0 cece cece cece eee e eee eeeees 45 Automatic Hide Message Windows ccc cece eee cece eeeeees 46 Event Window and Info Menu ccc cece cee cecceceecuteuteveeees 46 Dave MMe E EEE E eee eeene
81. ent you can pick up the call with Pickup select The subscriber for whom you picked up the call must belong to a user group for which Call removal authorisation is activated otherwise Pick up select is not possible Take You wish to take a current call from one terminal over to your DECT tele phone and continue the call on the DECT telephone To do so your DECT telephone and the other terminal must have the same internal call number Announcement You direct an announcement to other system terminals please refer to page 86 Enter the call number of the subscriber to whom you wish to transfer under Dest Announcements can also be directed to call numbers where multiple subscribers can be reached e g a hunt group call number Note If a called subscriber has announcement protection on see page 123 this feature is not executed Intercom This function is for directing an announcement to a single system terminal and the microphone is switched on the system terminal called please refer to page 86 The subscriber called can answer you immedi ately without having to press a key Enter the device ID of the terminal in Device ID For information on the device IDs available contact your system administrator Note If a called subscriber has call waiting protection on see page 124 this feature is not executed VIP call Your next internal call is executed as a VIP call Enter the call number under To Even w
82. entries in the redial list You can search a call number in the redial list This menu entry is only available if you have configured local list access see page 131 Caller list Displays entries in the caller list You can search a call number in the caller list This menu entry is only available if you have configured local list access see page 131 Add The call number of the subscriber called is added to the personal phone book or the VIP list Door opener You activate the door opener Menu when Calling You have dialled a number Your call is signalled to the subscriber called The sub scriber called has not yet accepted the call Press the softkey briefly and then dial Disconnect You disconnect the connection and can then dial once again Personal directory You can search for a call number in the personal phone book please refer to page 96 Redial Displays entries in the redial list You can search a call number in the redial list This menu entry is only available if you have configured local list access see page 131 Caller list Displays entries in the caller list You can search a call number in the caller list This menu entry is only available if you have configured local list access see page 131 Add The call number of the subscriber called is added to the personal phone book or the VIP list Door opener You activate the door opener this menu entry is available to you with the appropriat
83. er made Calls that are in the queue for too long a time are removed The caller then hears a busy signal also The time interval until an external call is cleared from the queue is defined by the network operator This is usually 2 minutes in Germany and in other European countries usually 3 minutes Your telephone can have a call waiting queue even if it belongs to a subscriber group A call waiting queue simultaneously affects call forwarding 58 Basic Functions Note If call waiting protection is activated on your telephone every time a new call comes in you will hear the call waiting tone and see on your display whether the call is ex ternal or internal If call waiting protection is activated and you end the call the next waiting call will be signalled For more information please refer to the Call Queue chapter in the OpenCom 100 Mounting and Commissioning or Aastra 800 Installing and Commissioning user guide Calls with Booking Numbers By means of a booking number you can record the call data of a connection to an external subscriber and save them in the Aastra 800 OpenCom 100 for further evalu ation Booking numbers are useful e g for calculating costs per client fees and times in an office Incoming calls can also be associated with a booking number Notes on booking numbers e Thesystem administrator defines the length of the entered booking number during system configuration e Entering a b
84. ernal callers Three party conferences cannot be connected Initiate and end conference Initiate conference short Establish enquiry connection see page 77 P When the subscriber answers announce the conference b gt Press softkey briefly A V Use the navigation keys to select the 3 Party menu entry and confirm with the Gk softkey The conference is initiated Ending conference Press softkey briefly OF b gt Press softkey briefly A V Use the navigation keys to select the 3 Party End menu entry and confirm with the i softkey Continuing call with conference participants individually During a conference you can speak to conference participants separately b gt Press softkey briefly A V Use the navigation keys to select the Toggle menu entry and confirm with the k softkey Both connections are held and you can toggle between the subscribers using the softkey 82 Telephoning Menu during Conference Note Menu items marked with an are only displayed if the system administrator has given corresponding user authorisation You are now in a three way conference Press the softkey briefly and then dial 3 Party End You end the conference Connect You switch yourself out of the conference The other subscribers remain connected Toggle You cancel the conference You are speaking with one of the subscribers the other is on hold Use the softkey to toggle back and forth between
85. errupted and the loudspeaker microphone of the mobile unit is switched on Transferring call to headset During a connection via the mobile unit press the call key on the headset Transferring call to mobile unit During a connection via the headset press and select Transfer BT to Handset Special Key Hotkey VIP List Aastra 620d 630d The special key hotkey on the upper right side of the Aastra 620d and Aastra 630d mobile units is prepared as the VIP directory VIP list as the default for saving up to six especially fast access telephone numbers the key can be re programmed please refer to the chapter entitled Key Programming starting on page 137 Programming call numbers To programme your preferred call numbers press the hotkey briefly and then the He softkey Enter the name and call number Define additional call numbers under the b gt gt New entry option Dialling a call number To dial this call number press the hotkey briefly select the desired entry and press the lt call key the call is made Calls from call numbers on the VIP list are signalled by the VIP call This setting is made in the gt Audio gt Ringer settings gt Melodies menu see page 110 48 Basic Functions Note The VIP list can also be programmed with call numbers in the Directories menu see page 107 VIP List Aastra 610d The Aastra 610d programmable keys can also be assigned with a VIP directory
86. ersonal phone book the central phone book or the VIP list Door opener You activate the door opener Menu if Subscriber Busy Note Menu items marked with an are only displayed if the system administrator has given corresponding user authorisation You have dialled a call number and the subscriber is busy Press the gt softkey briefly and then dial Callback You leave your callback request with a busy subscriber please refer to the Callback starting on page 88 section also Disconnect You disconnect the connection and can then dial once again Pick up select You pick up a call for any other telephone Enter the call number of the other telephone If the other telephone is already in the call state e g an answering machine is making an announcement you pick up the call The subscriber for whom you picked up the call must belong to a user group for which Call removal authorisation is activated otherwise Pick up select is not possible Note If the called subscriber is a member of a user group for which pick up protection is active Pick up select is not possible 71 Telephoning VIP call Even when the internal subscriber called with system terminal only has activated call waiting protection call protection or call forwarding your call is signalled acoustically Personal directory You can search for a call number in the personal phone book please refer to page 96 Redial Displays
87. essages which have been read ringer switched off call key pressed call forwarding immediately is activated call protection active x TAADD alarm sensor active Aastra 630d only Line of Softkeys and Idle Display The three keys below the display are called softkeys The functions assigned to the keys are shown in the lowest line of the display The key function automatically changes depending on the respective operation state of the mobile unit The following symbols appear in the softkey line in the default condition of the mobile unit af Enables selection from the redial list i gt Navigation menu This is for calling a pick list of frequently used features These are e phone book of the Aastra 800 OpenCom 100 communica tions system central phone book system directory e phone book of the mobile unit personal phone book private directory e info lists caller list voicebox if available redial e profiles The navigation keys are also assigned with these functions b gt e short key press You open the device menu of the mobile unit see page 100 e long key press You open the system menu main menu of the communications system see page 113 29 Functions Note Please keep in mind that the functions of the left and middle softkeys and the left right navigation keys are programmable and can thus be re assigned later on The LED The light diodes located on the upper corner tri c
88. eted after an enquiry Delete all The list is deleted after a confirmation prompt Communications system caller list Up to 50 entries can be saved to the com munications system caller list Press the ik softkey The following options are now available in the communications system caller list Dial Call number is dialled you call the caller back If there are multiple trunk keys configured on your telephone please refer to the chapter entitled Multiple Trunk Keys on page 55 upon callback the trunk key is auto matically seized with which you originally received the call Delete The entry is deleted after an enquiry Phone book Call number can be added to the phone book of the communica tions system see page 94 Info Entry information is displayed Delete all The list is deleted after a confirmation prompt 103 The Device Menu You usually have the following possibilities for editing the call lists of the com munications system Briefly press C key C deletes the selected entry Press and hold C key C deletes the list Paging messages If your Aastra 800 OpenCom 100 communications system is equipped with a corresponding application paging messages can be sent on your telephone These messages are displayed here Please contact your system administrator for more information Voice box Displays new messages in the voicebox of your communications system if available please refer to
89. gation keys to select the Callback menu entry and confirm with the i softkey Answering a callback A callback is carried out when the other subscriber is free When your telephone rings aN Press call key The other subscriber is now called Baby Call The Baby call function dials a previously programmed internal or external call number a specific time interval after pressing the aN call key please refer to page 124 The default time interval on the communications system is 5 seconds The system administrator can change this value If you begin dialling a call number within the specified time interval the baby call is cancelled Carrying out a baby call a Press call key Note You can also programme an emergency call number on your mobile unit In contrast to the baby call an emergency call is executed immediately please refer to page 50 also 88 Telephoning Confirming Appointment Alarm Clock Your mobile unit allows you to set and activate up to three appointments and up to three wake times please refer to page 108 The time of an appointment or the alarm clock are signalled to you with the con figured ringer and the red flashing LED for ca 45 seconds The corresponding text Accepting an Appointment Call When your mobile unit is checked in to the Aastra 800 OpenCom 100 communica tions system you can save two additional appointments on your mobile unit please refer to page 121 When the
90. he Intercom function cannot be used for announcements to a group of ter minals Add You can insert the entered call number into the personal phone book or the VIP list 69 Telephoning LCR off You switch off LCR Least Cost Routing for the next call Menu during Conversation Note Menu items marked with an are only displayed if the system administrator has given corresponding user authorisation You are making a call Press the softkey briefly and then dial Intercept The call numbers of malicious callers can be saved in your network operator s exchange if this service is enabled The function is also possible if the caller has already hung up Disconnect The connection is disconnected The current call is ended and you can dial once again Take You wish to take a current call from one terminal over to your DECT telephone and continue the call on the DECT telephone To do so your DECT telephone and the other terminal must have the same internal call number Your first call is put on hold Pick up You pick up the call intended for another telephone in your pick up group Your first call is put on hold Pick up is not available if there are two connec tions running already Pick up select You pick up a call for any other internal subscriber Enter the call number of the other telephone If the other telephone is already in the call state e g an answering machine is making an annou
91. he call using the Stop softkey If you press the Snooze softkey the ringing tone is interrupted for 5 minutes and then switched on again You can also press the end key or the C C key instead of the Snooze softkey 44 Basic Functions Muting Mobile Unit If you do not want the caller to hear e g what you are discussing with someone else in the room you can temporarily mute your mobile unit Muting Press the gt softkey The gt symbol appears in the upper line of the display The caller on the telephone can no longer hear you Cancel muting When you wish to talk to the caller again press the P softkey once again The caller on the telephone can hear you again Illumination Display Dimming Keypad and display are illuminated Illumination is switched on anytime a key is pressed or a call made and remains switched on for a configurable time To prevent a complete deactivation of display illumination after this time you can activate the dim function Illumination remains switched on but at lower intensity This setting reduces battery operating times You can make changes in the gt gt Settings gt Illumination gt Display dimming Keypad Display menu see page 130 Switching on display illumination If display illumination is completely switched off you can switch it on with one of the three softkeys below the display without executing the function assigned to those keys Display Change Brightness Cont
92. hen the internal subscriber called with system ter minal only has activated call waiting protection call protection or call forwarding your call is now signalled acoustically Door opener You activate the door opener 125 The Device Menu Phone book You open the Aastra 800 OpenCom 100 phone book and can call one of the subscribers listed there please refer to the chapter entitled Calling from the Communications System Phone Book on page 92 Switch auth Switch authorisation You switch another terminal into a user group defined by the system administrator When the user group is changed this involves different authorisations e g the authorisation for international dialling This switch only applies to the next call conducted on this terminal Please consult your system administrator regarding changed authorisations when switching user groups Number Enter the internal call number of the terminal whose authorisation you wish to switch Use On Off to activate deactivate the switch Phone book You can find and select the desired call number in the communi cations system phone book see page 92 Use On Off to activate deac tivate the switch Note If the terminal to be switched is making a call the authorisation switch takes place when the call is finished If the next call is not begun within 60 seconds the authorisation switch expires automatically At the end of the call you receive if configured this way
93. ied cable is also available from Aastra not available in all countries microSD card for Aastra 620d 630d The optional microSD card can store the login data of the mobile unit to your commu nications system the most important local device data and the private phone book This guarantees that if the device has a defect by removal of the card operation with a replacement device can be continued immediately and without having to log in anew Commercial microSD cards cannot be used 146 Technical Data valid for Standard Number of channels Frequencies Duplexing Channel spacing Bit rate Modulation Speech coding Transmission power Range BluetoothQD ID Charger power supply Mobile unit standard battery operating time Mobile unit power bat tery operating time Standard battery USA Canada DECT GAP 60 duplex channels 1920 MHz to 1930 MHz UPCS Time division multiplex 10 ms frame length 1728 kHz 1152 kbps GFSK 32 kbps 5 mW average output per active channel up to 980 ft outdoors 160 ft indoors BO14700 AC 110 240 V 50 60 Hz Standby time talk time up to 95 hours 15 hours Standby time talk time up to 190 hours 30 hours Li lon battery 3 7 V 850 880 mAh 3 15 3 3 Wh Appendix All other countries DECT GAP 120 duplex channels 1880 MHz to 1900 MHz Time division multiplex 10 ms frame length 1728 kHz 1152 kBit s GFSK
94. ify it in any way or subject it to powerful blows Never immerse the battery in freshwater or saltwater Never use or leave the battery in direct sunlight or in a car parked in direct sun light or anywhere else with high temperatures If you ever notice any fluid leakage an unusual smell accumulation of heat discol ouring deformation or any other abnormal condition while using charging or storing the battery remove it immediately from the mobile unit and keep it away from open flames Battery fluid can damage your eyes If you ever get battery fluid in your eyes immediately rinse them with clean tap water and contact a doctor If the battery is to be used by children make sure that a responsible adult instructs them regarding relevant precautionary regulations and make sure the children use the battery properly Installation If battery fluid accidentally gets on your clothing or skin immediately rinse the spot with clean tap water Extended contact with battery fluid can lead to skin inflammation Precautionary Regulations during Usage The battery is only intended for usage with this mobile unit Only use the charger that comes with the product for charging A new battery is not charged Before using it the first time you thus have to charge it Using a battery in a cold environment can reduce the expected operating time of a fully charged battery Charge the battery in a place where the temperature is within the 10
95. igured by the system administrator and prevents unauthorised persons from accessing reading or making changes in the System menu and its menu entries and lists on your mobile unit Dialling rights may also be restricted A programmed emergency call key or the SOS key can still be used on the Aastra 630d Please contact your system administrator for information on the altered range of functions when the telephone lock is on Telephone lock access is user PIN 123 The Device Menu protected default 0000 After entering the PIN activate deactivate the function with the On or Off option Baby call Switches baby call on off please refer to page 88 also Dest Enter the destination call number for a baby call On Off Switching baby call on or off Change PIN Enter the current user PIN 6 digits max and then the new PIN twice You require this PIN for accessing the telephone lock see page 123 If you have misplaced your PIN please contact your system administrator Availability All active features call protection call forwarding call waiting pro tection which affect your reachability are deleted Call wait Prot While you are making a call and are thus busy authorised internal sub scribers can use call waiting to notify you that they are calling you also If you would like to prevent this activate call waiting protection On the caller hears a busy signal If there are multiple trunk keys configured on your tele
96. ing the aN call key your telephone is set to Spontaneous external line seizure If you hear the internal dialling tone after pressing the aN call key your telephone is set to manual external line seizure The external line seizure applicable for you is configured by your system administrator upon user group configuration If your telephone is set to manual external line seizure an internal line is seized ini tially You can dial an internal call number immediately You have to use the external line prefix to dial external call numbers default 0 The system administrator defines this code for all users in the Aastra 800 OpenCom 100 and informs you of the appli cable value If your telephone is set to spontaneous external line seizure an external line is seized initially You can dial an external call number immediately To reach internal users before entering the internal call number press the star key twice If you dial a call number for an enquiry or when you programme call number destina tions you have to enter these call numbers in accordance with the external line seizure applicable to you Example You wish to programme call forwarding e You enter an external call number directly with spontaneous line seizure with manual line seizure enter the prefix code for the external line default 0 Exception The destination of Divert MSN is always entered without a prefix code 54 Basic Functions
97. is in the system phone book This list also applies to calls transferred or forwarded to you from other internal subscribers e The amp symbol indicates forwarded calls e Acall when busy is indicated by the symbol e When you receive an external call where the caller is displaying a dif ferent call number than the one actually technically being trans mitted a appears next to the call number on the display Note Display of the can be deactivated by the system administrator e Ifthe call number indicated on the display is saved to a phone book entry the name is displayed as usual along with a question mark e Door calls are shown either with the call number or with the name of the doorbell depending on the type of door intercom in use e Ifa caller suppresses display of his her call number via CLIR the call is also saved on the caller list Multiple calls from an unknown call number are listed as one entry The system administrator can however during system configuration determine that any calls with unknown call numbers will not be included on your call list The authorisations of your user group determine which calls are recorded on your caller list Your system administrator can specify that internal calls external calls calls when busy and calls from the door be included in your call list Select an entry You can call the caller back directly by pressing the Z call key Alternatively press the
98. it is necessary to replace the telephone set it may be replaced with a refur bished telephone of the same design and colour If it should become necessary to repair or replace a defective or malfunctioning tele phone set under this warranty the provisions of this warranty shall apply to the repaired or replaced telephone set until the expiration of ninety 90 days from the date of pick up or the date of shipment to you of the repaired or replacement set or until the end of the original warranty period whichever is later Proof of the original purchase date is to be provided with all telephone sets returned for warranty repairs Exclusions Aastra does not warrant its telephone sets to be compatible with the equipment of any particular telephone company This warranty does not extend to damage to products resulting from improper installation or operation alteration accident neglect abuse misuse fire or natural causes such as storms or floods after the tele phone is in your possession Aastra shall not be liable for any incidental or consequential damages including but not limited to loss damage or expense directly or indirectly arising from the cus tomers use of or inability to use this telephone either separately or in combination with other equipment This paragraph however shall not apply to consequential damages for injury to the person in the case of telephones used or bought for use pri marily for personal family or ho
99. ith its protection class Remove the cover by tugging it out of the housing on the upper edge Never tug it out on the lower edge 17 Installation Setting Up and Connecting the Charger Aastra 610d Aastra 620d The mobile units can be operated without changing the charger Aastra 630d When operating the mobile unit you have to remove the two lateral guides in the charger These are easy to lift up on the inner edge using a fingernail or a paper clip You can also remove the guides by pressing a suitable screwdriver in the longish holes on the bottom of the gp charger Connect the power supply unit with the charger and place the connecting cable through the cable guide If necessary change the connector of the power supply see Power Supply Power Supply Unit on page 19 Where to set it up Your telephone is made for normal usage conditions Today s furniture is coated with a sheer myriad of lacquers and plastics and treated with various lacquer care products It is possible that some of these materials contain components which can attack and deteriorate the plastic feet of the charging station The device feet altered by these foreign substances may leave undesirable marks on furniture surfaces For understandable reasons the manufacturer cannot assume liability for these types of damage This is why you should use an anti slip mat under your charging station particularly with furniture that is new or has been f
100. ither a ringing tone or a busy signal the system adminis trator configures this when configuring user groups If there are multiple trunk keys configured on your telephone you can switch call protection on off for each of these keys To do so select the desired key e g L1 internal call number and then press the k softkey Int ext calls internal amp external calls You can activate call protection either for internal calls only for external calls only or for all calls On Off Switching call signalling on or off Note Call protection is only in effect on the terminal where it was activated If the internal call number of the terminal is available multiple times i e on other terminals as well call protection is not automatically activated on them Announc prot announcement protection Switching the announcement protection On or switching it Off When announcement protection is activated no announcements can be made to your telephone please refer to page 86 also If there are multiple trunk keys configured on your telephone you can switch announcement protection on off for each of these keys To do so select the desired key e g L1 internal call number and then press the k softkey Telephone lock If you wish to temporarily allow another person to use your tele phone you can activate the telephone lock Then your telephone is given the authorisations for the Guests user group This user group is conf
101. key mul tiple times to select upper or lower case displays A or a or upper case letters only at the beginning of words displays Aa Confirm your entries with the Gk softkey Now select the next line y e g Private and confirm via fk or p Enter the private call number for the entry and press Wk Now select the next line y e g Business and confirm via k or p Enter the business call number for the entry and press Uk Using this method enter the mobile call number the e mail address and the fax number if necessary 97 Phone Book 10 If you would like to assign a number key for speed dialling this entry select Quick call and confirm via or From the list select a key 2 9 and confirm via Uk 11 You can assign a particular melody to an entry for signalling a call from this call number Select Melody and confirm via k or Select a melody from the list Press Wik or p to save your selection 12 Press the H softkey to save the entire phone book entry Note If there is only one destination number saved for a phone book entry with a speed dialling option personal office mobile e mail or fax it is possible to directly call this destination at a later point by pressing and holding the corresponding speed dial key 2 9 see page 99 Editing Personal Phone Book Entries V When idle press the y navigation key Enter the first letter s of the name you are searching for see The Editors on pag
102. kly when you leave the radio range of the system Charge indication LED lights up orange when the battery is charging changing to green when charging complete Info Slowly flashing red LED e g when there is a new entry on the caller list Handsfree Green LED lights up when the loudspeaker is on Appointment Slowly flashing red LED when appointment signalled Alarm clock Slowly flashing red LED when wake up time signalled List access the caller list and or the re dial list are usually managed on your mobile unit setting Local If a list is also stored on the communications system setting PBX you can select which list you wish to display When Automatic is selected the device always shows the PBX list if available of the communica tions system If this list is not available Local is automatically selected Selecting the PBX list or Automatic PBX is a good idea if your mobile unit is operated parallel with the corded telephone This means that both devices have access to the same list and changes are shown on both devices Device options Silent charging The mobile unit does not signal any calls as long as it is on the charger As soon as you remove it calls are signalled again The calls are recorded on the caller list Silent charging does not apply to charging via the USB port available on the Aastra 620d 630d Auto key lock When this function is active the keypad lock is automatically switched on if you d
103. l diversion Immediately Divert MSN After delay Divert door Busy Remote divert Follow me Short messages Received mail E Mail Outgoing mail Appointments New message Presence Received fax Time Reason Repeat On Off Call protect Announc prot Telephone lock owt _od Baby call Available Change PIN Text Availability Laval Call wait Prot Intercom prot Pick up Call pick up Pick up select Dial Take Switch auth PIN dialling Announcement Lists Intercom E VIP call Voicebox Door opener Server menu Phone book Time control Date Time 151 Appendix Settings Key lock Key programming skey lt User name Display Language Illumination Font settings List access Color schemes Device options Voice box no Bluetooth Display dimming Display Keyboard Charger Conversation LED indications Live indication Incoming call Redial list Out of range Caller list Charge indication Infos Silent charging Handsfree Auto Key lock Appointment Charger answer charger Alarm clock Auto answer call Auto quick hook BT Status Select headset Subscribe headset Brightness Contrast Phone lock SOS number SOS call with ney Change PIN SOS key confimation SOS call SOS call Alarm Sensor Alarm number Reset to default Alarm auto answer Alarm tone Handsfree in alarm Pre alarm Status Repeat alarm Mandown No movement alarm Status Escape ala
104. l on the DECT telephone To do so your DECT telephone and the other terminal must have the same internal call number Pick up You pick up the call intended for another telephone in your pick up group 67 Telephoning Pick up select You pick up a call for any other internal subscriber Enter the call number of the other telephone If the other telephone is already in the call state e g an answering machine is making an announcement you pick up the call The subscriber for whom you picked up the call must belong to a user group for which Call removal authorisation is activated otherwise Pick up select is not possible Note If the called subscriber is a member of a user group for which pick up protection is active Pick up and Pick up select are not possible VIP call Your next internal call is executed as a VIP call Enter the call number of the subscriber to whom you wish to transfer under Dest Even when the internal subscriber called with system terminal only has activated call waiting pro tection call protection or call forwarding your call is signalled acoustically Announcement After entering the call number you can initiate an announcement to another system terminal or to a group of system terminals Intercom After entering the device ID you can initiate an announcement to a single system terminal The microphone of the terminal called will be switched on and the person you are calling
105. l where the caller is displaying a different call number than the one actually technically being transmitted CLIP no screening a appears next to the call number on the display If the call number indicated on the display is saved to a phone book entry the name is displayed as usual along with a question mark Note Display of the can be deactivated by the system administrator Call for a virtual call number Tele Secretary Call numbers not assigned to any telephone or user virtual call numbers can be con figured on the Aastra 800 OpenCom 100 The system administrator can divert a virtual call number to another internal call number e g the call number of your tele phone This kind of diverted call is signalled on your telephone just like a normal call VIP calls VIP calls from authorised users are signalled to you even when call protection call waiting protection are activated or call forwarding is programmed You hear the melody please refer to the Melody section on page 110 also and see the entry VIP call along with the caller s call number on the display Accept the call just like a normal call Multiple trunk keys If your telephone has multiple trunk keys configured on it please refer to page 55 the display shows which call number the call is for e g For 20 Calls During a Conversation While you are making a call any incoming calls are signalled acoustically as well as vis ually on the display
106. list see page 48 is deleted All lists All lists caller list redial list are deleted after a confirmation prompt User settings All user settings e g display language display settings are returned to factory setting after a confirmation prompt All The mobile unit is reset to factory settings after a confirmation prompt Device registration on the system and the PIN are not affected Profiles Menu As default there are 4 pre defined profiles included for the settings characteristic to Purpose There is a fifth profile for other settings You can change all profiles and re name them as desired The activated profile is displayed when idle behind the 2 symbol Select No profile No profile is used under this setting The settings you select apply Normal The parameters for normal usage are configured in this profile 135 The Device Menu Headset Headset operation parameters are pre defined in this profile Meeting Parameters for using the mobile unit during a call are pre defined in this profile Loud This profile has parameters for usage in an especially loud environment lt Profile 05 gt This profile can be used as you please Settings Select one of the profiles to make changes Profile name Change the profile name if necessary Ringer volume Set your preferred ringer volume Increasing levels 1 7 Ringer device Select where and with what you wish ring tones to be made loudspe
107. lowing library of characters Key Upper case letter Lower case letter 1 11 amp i 211 amp Gj 2 ABC2AAAAAACG abc2 3 DEF3EEEE def3e 39 Menu Navigation Key Upper case letter Lower case letter 4 GHI4IITT ghi4iiii 5 JKL5 jkl5 6 MNO6NOO0000 mno6Nd60666g 7 PQRS7 amp pqrs7f 8 TUV8UUUU tuv8 9 WXYZ9 wxyz9 0 Space 0 _ Space 0 _ short key press switching be short key press switching between tween entering numbers or text entering numbers or text and upper and upper lower case lower case long key press entry of long key press entry of ESE lt gt FI ESE lt gt FI AQ In input lines for entering text the numeric keyboard automatically switches to entry of letters When entering text use the lt q gt navigation keys to move text input position to the beginning or end of the entry Entries are always made at the cursor position Input position moves automatically when you enter a new character When entering text the first letter is automatically upper case and then automati cally switched to lower case After you enter a space the next letter is upper case You can also press the star key to switch back and forth between upper and lower case When entering text you can switch to numeric input by pressing the number key longer When entering numbers call numbers you may h
108. m Menu function please refer to the chapter entitled Key Programming starting on page 137 62 Telephoning Telephoning Safety precaution Do not hold the telephone in the hands free mode next to your ear as the volume can be very high External Internal Calling Dialling Directly LO Press the call key Dial the internal or external call number if necessary with the prefixed code for external line seizure please refer to the chapter entitled External Seizure and Entry of Call Numbers on page 54 Pre dialling a8 lt Enter entire call number and then press the call key If there are several trunk keys configured on your telephone you can assign them specifically please refer to page 55 Enter the internal or external call number gt Press softkey briefly The Options menu opens Press softkey to confirm the selected Select line menu entry A V Use the navigation keys to select the desired trunk key and confirm with the fk softkey Correcting pre dialling entry c Press C key briefly to delete single digits c Press C key longer to delete the entire call number 63 Telephoning Making a Call from the Redial List The call numbers you last dialled are saved in the redial list the last entry is first on the list If the call number is also entered into the communications system phone book the name appears as well t lt When idle
109. me adjust during call 43 adjustment 136 for ringer signalling 111 loudspeaker 43 Ringer 136 Volume settings 109 159 Notes Notes 160 Copyright 2011 www aastra com All rights reserved As of 01 10 2011 Subject to changes
110. ments Please keep in mind that the memory required for the authentication code increases 4 bits per additional digit 4 After entering the access code the New system is displayed Continue with the fol lowing menu items Subscription If there are no other communications systems within radio range and you have activated simplified registration on the communications system you can start logging in via this menu item without entering a PARK Enter PARK begins the login process in the secured procedure Enter the com munications system PARK Then press the He1t softkey Show IPEI displays the IPEI of the mobile unit Protocol changes the protocol for the login process Select Aastra DECT exit the selection The mobile unit begins subscription and displays Subscription Please wait This procedure should be completed very quickly If not the entries may not be correct or the radio connection is inadequate In this case cancel the procedure using the checking in the mobile unit is ready for operation The following applies to other manufacturers communications systems Register your mobile unit with the communications system as described in the manu facturer manual Note for the System Administrator If you are operating a DECT network on an Aastra 800 communications system please read the more detailed information as well in the Installing and Commissioning guide and in the online help on the topics D
111. n Checking In starting on page 24 Switching off mobile unit Longer key press of the end call key Or Short key press of the end call key select Switch off and press the Uk softkey After a confirmation message the mobile unit is switched off Note If a switched of mobile unit is placed in the charger it stays switched off while being charged The LED flashes alternately red green to indicate the charging process For technical reasons the mobile unit is switched on when it was placed in the charger and removed from it before the LED begins to flash red green Keylock Phone Lock Activating keylock When idle press the hash key longer The keylock is activated and the gf symbol appears on the display When you receive a call the keylock is deactivated for the duration of the call Use the eN receiver key to accept the call Deactivating keylock Press the softkey with the gf symbol and then the hash key within 3 seconds Cancel phone lock If you have locked your telephone to prevent unauthorised use see page 133 you can cancel the lock by pressing the g softkey and entering your device PIN 42 Basic Functions Telephone Lock If you wish to permit another person to temporarily use your telephone you can activate the telephone lock for the mobile unit via the gt gt System Menu gt Protection menu see page 123 Dependent on the system configuration when the tele
112. n charges which your Aastra 800 OpenCom 100 communications system provides along with your mobile unit may not be available with other manufacturers communications systems Please consult the corresponding manufacturer s user guide or contact your system administrator Information on transmission quality e Due to digital transmission within the frequency range used even within range depending on the structural environment dead spots can result In this case transmission quality can be lessened by increased and brief transmission gaps A slight movement outside the dead spot will re establish the usual transmission quality When a caller goes out of range the connection is disconnected e Inorder to avoid radio related interference with other electronic devices we rec ommend as great a distance as possible minimum of 1 m between the charger or mobile unit and other devices e g radios loudspeakers etc e Asis the case with any cordless telephone the mobile unit uses radio signals which do not guarantee a connection under all circumstances This is why you should never completely rely on cordless telephones for essential communication e g for medical emergencies 13 Installation Installation Scope of Delivery This package includes e amobile unit Aastra 610d Aastra 620d or Aastra 630d e acharger e one power supply ID No 23 001061 00 e astandard battery e abeltclip e short user guide Inserti
113. n the charger with a completely discharged battery there is no status display until a certain charge has been reached This process can take a few minutes and is not a defect e Even when the mobile unit is switched off the battery discharges slowly e While charging the LED appears orange green when the battery is fully charged can be deactivated in the gt gt Settings gt Illumination gt LED indications gt Life indication menu see page 130 Charge Warning When the battery capacity is nearly exhausted you will see a warning on the display and hear short beep signals as an acoustic warning can be deactivated in the gt gt Audio gt Attention tones gt Battery warning menu see page 111 If you are making a call at the time you have 5 minutes to complete the call before the mobile unit shuts itself off 23 Commissioning Mobile Unit Subscription Checking In Your mobile unit can be operated on a maximum of 10 different communications systems To do so it has to be subscribed to each system i e checked in The check in procedure is usually done when commissioning the device This is usually done by your system administrator for you when operated on the Aastra 800 OpenCom 100 communications system Checking in is done via the following steps 1 Switch on the mobile unit To do so press the button When commissioning the Language menu appears Use the A and y navigation keys to select
114. n the phone books of the communication system can be saved within the system itself or in an external address directory LDAP server configured by the system administrator A combination of these storage locations is also possible The storage locations of phone book entries do affect phone book searching see fol lowing description 92 A V A V Z optional OF Phone Book When idle press the A navigation key If you now press the UE softkey the complete list of phone book entries stored on the communications system is displayed The list is sorted alphabetically and you can page to the desired entry Alternatively In the Name field enter the first letter s of the name you are searching for see The Editors on page 39 Press softkey The list of phone book entries found is displayed All suitable search results are displayed no matter where they are stored Select an entry via the navigation keys Press softkey If there is more than one call number under this name e g an office number and a private number the list contains correspondingly des ignated entries Office Mobile and Private Select the call number desired with the navigation keys Press call key the call number is dialled When there are multiple trunk keys configured on your telephone please refer to page 55 use the A y navigation keys to select the desired trunk key and then press the call key Pre
115. ncement you pick up the call Pick up select is not available if there are two connections running already The subscriber for whom you picked up the call must belong to a user group for which Call removal authorisation is activated otherwise Pick up select is not possible Note If the called subscriber is a member of a user group for which pick up protection is active Pick up and Pick up select are not possible Booking number You can assign a booking number to the current call to an external subscriber Enter the booking number 8 digits max under No and confirm with the k softkey Please refer to the Calls with Booking Numbers starting on page 59 chapter for further information 70 Telephoning Park call You can park the caller for a certain time Please refer to the Parked Calls starting on page 85 chapter for further information Personal directory You can search for a call number in the personal phone book please refer to page 96 Redial Displays entries in the redial list You can search a call number in the redial list This menu entry is only available if you have configured local list access see page 131 Caller list Displays entries in the caller list You can search a call number in the caller list This menu entry is only available if you have configured local list access see page 131 Add The call number of the person you are speaking with is added to the p
116. ng Standard Battery Aastra 610d Aastra 620d Slide the battery compartment lid down until the catch releases then lift it Insert the battery with the contacts pointing down Place the battery compartment lid on the unit and slide it upwards until it clicks into place Aastra 630d Loosen the two screws on the rear side of the mobile unit with a suitable tool and remove the lid Insert the battery with the contacts pointing downwards close the battery com partment with the lid insert lower down press upwards and screw it shut again Do not damage the rubber seal when putting it back together 14 Installation Inserting the Power Battery You can order a battery with greater charge capacity power battery as an accessory see page 145 for Aastra 620d and Aastra 630d It is thicker which means you need a different battery compartment lid which protrudes ca 6 mm on the rear side of the device Mount the new battery compartment lid as described above You should first remove any bracket if mounted on the Aastra 620d and Aastra 630d Mounting Removing a Bracket or Swivel Clip Aastra 610d Aastra 620d The bracket that comes with the product is placed on the two openings at the upper end of the mobile unit and snapped into place by pressing on it To remove the bracket press in the little recesses of the edge of the bracket and pull the bracket apart somewhat A swivel clip can also be provided as an accesso
117. nu Central settings In the menu Central settings you can define rules and settings for the time man agement of your system The Time control menu entry is available if the user group of your telephone has been granted Time Control authorisation by the system admin istrator The Date Time menu entry is available if the user group of your telephone has been granted Configurator Expert authorisation by the system administrator If you do not have any of these authorisations the Central settings menu will not be displayed 128 The Device Menu Time control In the Aastra 800 OpenCom 100 communications system several time groups can be configured Depending on the activated time group incoming calls are signalled on different terminals Automatic Activates automatic time control The configured time groups then switch automatically according to the timetable configured by the system administrator This setting remains active until one of the existing time groups is set manually Time group The system administrator can configure up to 10 time groups The time groups are either numbered default setting or they have been given a name by the system administrator You can manually select a specific time group the automatic time control is then deactivated Note Any MSN call diversion always remains in effect regardless of the cur rently active time group Date Time The date and time are taken over from
118. nu for que rying voicebox messages see page 128 menu Charges You see the charges for the last call and the sum total for your device If there are multiple trunk keys configured on your telephone you can view the individual charges for each of these keys To do so select the desired key e g L1 internal call number and then press the Gr softkey Remote charges You can view the charges of other Aastra 800 OpenCom 100 com munications system users To do so your user group has to have Costs authorisation from your system administrator Number Enter the internal call number of the other telephone Phone book You can also select a call number from the phone book Hunt group If your telephone belongs to one or more hunt group s you can use this menu entry to switch hunt group signalling for your telephone on or off When there are multiple trunk keys configured on your telephone and assigned to hunt group call numbers you can switch the hunt group signalling for each of these keys on or off To do so select the desired key e g L1 internal call number and then press the Uk softkey 117 The Device Menu HG no internal call number The pick list of hunt group call numbers appears Activated hunt group calls have a prefixing the hunt group call number deactivated ones have a On Off switching hunt group calls on or off All switching all hunt group calls On Off for your telephone or for the
119. nyard fastener 16 Least Cost Routing LCR 58 switch off 68 70 81 LED display on off 130 overview 30 List access 131 Loud environment 111 136 M Main menu 113 Making a call 63 Mandown 106 Mandown alarm 51 Menu before and during a call 61 hide automatically 38 Phone book 92 Menu state dependent busy subscriber 71 conference 83 conversation 70 dialing 67 during the call 72 enquiry call 79 for call waiting call 76 for incoming call 75 pre dialling 69 subscriber on hold 81 Menu tree 149 microSD card 19 Mobile unit muting 45 switching on switching off 41 Mute 45 N New system 112 No movement alarm 52 106 P Paging messages Info menu 104 Park 71 76 80 85 Personal directory 106 Personal phone book 92 96 Phone book 126 addentry 95 menu 92 New entry 94 Index of the communications system 92 personal 106 Phone lock 42 133 Pick up 124 selective 125 Pickup 67 70 107 selective 68 69 70 71 PIN 124 133 PIN dialling 126 Postdial DTMF 56 Power battery 15 Power supply 19 Power supply unit 19 Pre alarm 52 Precautionary regulations 21 Pre dialling 63 Pre dialling state dependent menu 69 Presence 122 Profile 106 Select 135 set 136 Q Queue 58 R Recall 78 Receiver volume 43 Redial 64 Redial list 104 Registration 26 Repeat alarm 53 Reset to default mobile unit 135 Ringer Device 111 switch off when called 44 73 75 switch on off 44 Type 110 Ringer settings 109 157 Index
120. o confirm a selected function or entry 2 Call When you press the softkey an entry is either dialled directly or goes into pre dialling 100 The Device Menu Overview Device Menu Info Contains access information to call list redial list voicebox if supported received messages and announcements the most recent call charges and active features Fast access is also available on the lt navigation key or via the _ softkey default Menu description see page 103 Active features This menu offers fast access to some important settings such as e g Bluetooth Profiles Alarm clock and Appointment as well as Mandown No movement alarm and Escape alarm on the Aastra 630d Menu description see page 106 Directories Offers access to the system phone book and to the personal phone book Fast access is also available on the A navigation key and y or via the softkey default Menu description see page 106 Un park This menu entry is only available when your mobile unit is checked into the Aastra 800 OpenCom 100 communications system Use this to unpark a parked call Menu description see page 107 Pickup This menu entry is only available when your mobile unit is checked into the Aastra 800 OpenCom 100 communications system Use this to accept calls for other telephones in your pickup group Menu description see page 107 Take This menu entry is only available when your mobile unit is checked into the Aastra 80
121. o make the call and then press the i softkey Suppress number You determine whether On option or not Off option your call number is suppressed to the person you call for the following call Pick up select You pick up a call for any other internal subscriber Enter the call number of the other telephone If the other telephone is already in the call state e g an answering machine is making an announcement you pick up the call The subscriber for whom you picked up the call must belong to a user group for which Call removal authorisation is activated otherwise Pick up select is not possible Note If the called subscriber is a member of a user group for which pick up protection is active Pick up select is not possible VIP call Your next internal call is executed as a VIP call Enter the call number of the subscriber to whom you wish to transfer under Dest Even when the internal subscriber called with system terminal only has activated call waiting pro tection call protection or call forwarding your call is signalled acoustically Announcement After entering the call number you can initiate an announcement to another system terminal or to a group of system terminals Intercom After entering the device ID you can initiate an announcement to a single system terminal The microphone of the terminal called will be switched on and the person you are calling can immediately answer your announcement T
122. o not use the device for more than 60 seconds Charger answer charger If this function is active the mobile unit automati cally accepts a call when it is taken from the charger Auto answer call This function has the mobile unit automatically accept a call You only activate this feature if your work procedures necessitate it as it could enable a caller to listen in without your noticing To be on the safe side the automatic call acceptance is introduced with 3 notification tones and a quickly blinking green LED signals the connection The function is useful for being immediately informed of important things e g when on call In addition when operating the mobile unit this function can be used more easily with a headset Press change to 131 The Device Menu switch on or off The following options can be configured Time you can set the length of time after which a call is automatically accepted Off 0 20 seconds Please note if your device supports the text messages and or paging features do not enter a value any less than 3 seconds Handsfree the call can be accepted in the handsfree mode loud speaker is activated Using the setting In charger only or Always differentiates whether or not handsfree is switched on only when the mobile unit is in the charger or whether it is also switched on when e g it is being carried Microphone the call can be accepted automatically with or without the microphone switch
123. ogrammed calls are nonetheless signalled on your device A loop is also detected during call deflection If you receive a call via a call forwarding chain and wish to deflect it to a destination call number which is already in the call for warding chain a negative acknowledgement tone is heard and the call signalling on your device will continue Contact your system administrator if call forwarding is not functioning as expected on your device The system administrator is able to analyse call forwarding chains and eliminate any possible conflicts Menu Before and During a Call When the handset is in the idle or call state state dependent menus are displayed when you press the gt softkey Frequently used features of the Aastra 800 OpenCom 100 communications system are displayed which you can then activate in this situation Examples 1 Another telephone in your pick up group rings and you want to accept the call Press the gt softkey briefly select Pick up and confirm your choice with Uk You will be connected with the caller 61 Basic Functions 2 Ora subscriber is busy and you want to be called back When you hear the busy signal press the gt softkey briefly and confirm Callback with Uk The state dependent menus are individually described at the end of the following chapters Tip For fast and convenient access to the state dependent menus you can programme one of the programmable keys with the Syste
124. olour red orange green signal specific events which can be system defaults which you cannot alter or also may be switched on or off by you see also page 130 Please refer to the following table for more information Colour Status Description can be switched on off green flashes rapidly incoming call yes flashes slowly stand by display within range not yes in the charger illuminated handsfree activated yes illuminated battery fully charged when onthe yes charger red flashes rapidly sensor alarm Aastra 630d only no flashes rapidly outside system range yes flashes rapidly alarm call notification no flashes slowly new entries in the info area e g yes caller list flashes slowly time functions yes orange flashes slowly stand by display within range not yes in the charger battery capacity under 60 charged illuminated battery charging yes 30 Functions Colour Status Description can be switched on off green alternating mobile unit is switched off while no red beeing charged in the charger IHlumination The display and the keyboard are illuminated You can individually define the illumi nation duration yourself in the gt gt Settings gt Illumination menu see page 130 Key Functions The following table provides you with an overview of the various default key func tions The keys provide access to various functions depending on the device state and key press length short or long
125. olume for current call 610d only only save with k 35 Functions Key Duration _ State Description key press middle sidekey short stand by call calls the programmed function 620d 630d only long stand by programming with the desired function call increases volume if key is pro grammed save via F4 lower sidekey short stand by call calls the programmed function 620d 630d or during call if the key is not only programmed decreases vol ume long stand by programming with the desired function call decreases volume if key is programmed save via H sidekey short call decreases volume for current 610d only call only save with k 36 Functions Locking Your Telephone Interface by the System Administrator The system administrator can lock your telephone interface via a setting for your user group All keys of your telephone no longer function aside from a few exceptions e g the receiver key and the number keys e You can still make calls with your telephone but no system functions can be con figured e The redial function the communications system telephone books the Info menu and the state dependent menus cannot be activated The state dependent menus are described in the Telephoning starting on page 63 chapter The per sonal phone book of the mobile unit is however available because the lock only affects communications systems functions e Ifthe system admini
126. on the caller lists of the main menu The symbol appears on the display when new voicebox messages await you To query new messages 1 Long key press of number key 1 OF gt Press softkey briefly and select the Voicebox entry in the Info menu and confirm with the Uk softkey A list of voicebox messages received appears A V Use the navigation keys to select one of the entries displayed confirm with the Gk softkey You can now listen to the message and edit it please refer to the Voicebox mess section as of page 116 Additional options e Itis possible to programme call forwarding to the voicebox in the Call forwarding menu please refer to page 118 e You can also query your voicebox messages by directly calling the call number of your voicebox You can also use the Call voicebox menu entry in the Applications menu see page 128 Voicebox operation is voice controlled Please refer to the user guide of the OpenVoice Aastra Voice voicebox programme for detailed information 84 Telephoning Parked Calls While calling you can park one or more callers for some time and meanwhile conduct other telephone calls or also hang up and carry out other operations Parked calls are recorded on a list You can remove calls from the list in any order such that a call is specifically unparked once again The caller hears music on hold if music on hold has been configured until the call is
127. ooking number during a call is possible only if the system adminis trator has activated this function for your user group e For external connections established by you it is relevant how system adminis trator has configured the route you are using for the connection One thing the system administrator defines during configuration is whether a booking number is entered via the menu during a call He she can however also specify that booking numbers must be entered via code procedure In that case the booking number must be entered before the call is initiated and the connection is established It is entered after the routing code and before the actual destination call number e Calls made with booking numbers can be evaluated with the OpenCount Aastra Count Web application of the Aastra 800 OpenCom 100 communications system 59 Basic Functions Forwarding Calls Types of forwarding You can forward internal or external calls intended for yourself to another internal call number or provided that you have the necessary user group authorisation to another external call number Calls can be forwarded either immediately after a spec ified period of time or if the terminal is busy You can configure more than one call for warding mode at the same time Immediately After delay or Busy You can e g configure call forwarding Immediately for external calls to one call number and call forwarding After delay for internal calls to a
128. or external destinations Note If you receive a call via a call forwarding chain and wish to deflect it to a destination call number which is already in the call forwarding chain a neg ative acknowledgement tone is heard and the call signalling on your device will continue Add The call number of the subscriber calling is added to the personal phone book or the VIP list Door opener You activate the door opener this menu entry is available to you with the appropriate user authorisation 75 Telephoning Call Waiting Menu Note Menu items marked with an are only displayed if the system administrator has given corresponding user authorisation You are making a call and receive a call Press the gt softkey briefly and then dial Accept Accept the call by pressing the softkey The connection to the original sub scriber is held in enquiry You can now toggle back and forth between the two callers please refer to the chapter entitled Enquiry Toggling Transfer and Conference starting on page 77 Reject Reject the call waiting call by pressing the softkey The caller hears the busy signal Deflect call You do not accept the call yourself rather deflect it to another sub scriber Enter the call number of this subscriber under Dest and then the Uk softkey You can only use the Deflect call function if your user group has the authorisation to deflect internal and or external destinations Note
129. or internal calls to this trunk key External Select melody for external calls If there are multiple trunk keys configured on your telephone you can configure a melody for each trunk key Select the desired key e g L1 internal call number and then press the Hk softkey Under External select the melody for external calls to this trunk key Unknown number Selects the melody for incoming calls without transferred call number If there are multiple trunk keys configured on your telephone you can configure a melody for each trunk key Select the desired key e g L1 internal call number and then press the Uk softkey Select the melody for calls without transferred call number to this trunk key Text Message Selects the melody upon reception of new short mes sages VIP call Selects the melody for incoming VIP calls call numbers on your VIP list see page 48 SOS call Selects the melody for incoming emergency calls Alarm clock Selects the melody for the alarm clock Appointment Selects the melody for the appointment Type This setting is where you determine how selected melodies are signalled Repeat The melody is played repeatedly as long as the call is signalled Single The melody is played only once 110 The Device Menu Device You can select the combination of signal generators with which the on off Ringer Signalling via loudspeaker Vibra call not on the Aastra 610d Signalled via vibrator Head
130. oup Menu description see page 128 A number of the menu entries in the System menu Main menu are also available in other menus For example received e mails are available under Main menu gt Messages and also available via the Info menu Features which affect your tele phone s reachability e g call protection activated are located at Main menu gt Protection as well as in the Info menu under Active features To call the System menu Main menu do the following e Press longer when idle e Press longer when idle Select System menu Using code number procedures Many features in the System menu can also be configured by entering code numbers Code numbers are entered via the and keys respectively and in combination with a specific series of numbers 0 to 9 keys 114 The Device Menu Code number input is especially intended for analogue terminals on your system Code numbers can also be used on your mobile unit They are described in the short user guide Code number Procedures this is supplied with the system A current online overview is available anytime in the Codes entry in the System Info menu of the Aastra 800 OpenCom 100 communications system Web console System menu Calls Call lists Displays the lists of missed and accepted calls Missed calls You see the call numbers of the callers who most recently tried to reach you The name is displayed instead of the call number if the caller
131. overage warning 111 D Date 46 set 108 129 Dead spots 13 Declaration of conformity 143 DECT 12 Delay alarm 52 Device busy 118 Device options 131 Dial state dependent menu 67 Dialling directly 63 Disconnect 76 80 call 70 71 72 Display Settings menu 130 Brightness 45 Contrast 45 Illumination 45 Language 39 Display dimming 130 Display Elements 28 Disposal 142 155 Index Door call forwarding 91 Door opener 68 71 72 75 77 80 81 83 90 125 136 Doorbell 90 91 Doorbell forwarding 91 DTMF 56 E Editors 39 E mail 104 121 End of menu 111 Enquiry 77 Enquiry call state dependent menu 79 Entering names call numbers 39 Entrance intercom 91 Entrance intercom calls 91 Environmental properties 142 Escape alarm 52 106 External seizure 54 F Factory settings 135 Fax 104 122 Features 57 Follow me 120 Font settings 130 Format settings 109 G GAP 12 H Handsfree 43 in alarm 53 Headset select 132 signalling 111 socket 16 46 subscribe 47 132 volume 43 156 Hearing aids 10 Hotkey 48 Hunt group 117 Idle display 29 Illumination 130 Info Call forwarding 105 Call protection 105 Time control 105 Info menu 46 Intercept 70 Intercom 68 69 81 86 125 Intercom protection 124 IPE 24 113 J Jobs Info menu 104 K Key assignment 27 Key click 111 Key functions 31 Key lock 42 129 Key programming 129 Keypad dialling 57 Keypad protocol 57 L Language 39 La
132. owing symbols indicate the respective type of call i accepted answered call missed call pm rejected call 65 Telephoning 5 filtered call I gt call waiting not answered L forwarded call agi SOS call ri automatically accepted call d VIP call Additional options After you have selected an entry from the caller list you can instead of dialling execute other operations as well The operations available to you depend on the List access setting please refer to page 131 Local caller list i Press softkey Information on this entry appears b gt Press softkey The caller list menu opens and you can edit the entry list please refer to page 103 Caller list via communications system Press softkey The caller list menu opens A V Use the navigation keys to edit the entry list please refer to page 103 Note You can access the info menu caller list using the navigation menu see page 29 or via the gt menu access when the mobile unit is idle Call Waiting with an Internal Subscriber When you call an internal subscriber whose number is busy your call will appear on their display and signalled with the call waiting tone You hear the ringing tone yourself The system administrator can determine that a special ringing tone is used for call waiting calls Based on this special ringing tone you can decide whether you wish to end the connection or not 66 Telephoning If the subscriber called has activa
133. ows the programmed function not for the hotkey however A short key press is sufficient to call the function Note Please keep in mind that some functions are only displayed during a call When you e g access the caller list you can scroll through it and edit it however you cannot dial a call from the list 137 Key Programming Programmable Functions Press the respective key longer or use the gt gt Settings gt Key programming menu see page 129 If you press the amp softkey while programming keys the standard factory setting value of the key is displayed You can confirm them via OK The following selection is offered No function The key is available FE VIP list A call number list 6 entries max is assigned to the key The VIP List is assigned to the hotkey as the default setting You have to programme the key first before you can assign call numbers to the VIP List After calling it the first time enter the corresponding call number and name so the list becomes available to you E Alarm clock Initial programming of alarm clock settings is done E Appointment Initial programming of appointment settings is done 2 Profile The selection of profiles is presented Info The info menu caller list redial can be programmed New Info If new messages or e g new calls have arrived in the call list the list entries are directly retrieved with the programmed key Et Caller list Here is
134. phone you can switch call waiting protection on off for each of these keys To do so select the desired key e g L1 internal call number and then press the Gk softkey Note Call waiting protection is only in effect on the terminal where it was acti vated If the internal call number of the terminal is available multiple times i e on other terminals as well call protection is not automatically activated on them Intercom prot Intercom protection Switches the intercom protection On or Off When intercom protection is activated no intercom announcements can be made to your telephone please refer to page 86 also System menu Connections The following features are executed if the current connection state of your telephone permits These features are also available in the state dependent menus Call pick up Pick up You pick up the call intended for another telephone in your pick up group If the called subscriber belongs to a user group with pickup protection activated you cannot pick up calls for that person s call number 124 Dial The Device Menu Pick up select Pickup selective After entering the call number you pick up the call for any other telephone If the called subscriber belongs to a user group with pickup protection activated you cannot pick up calls for that person s call number Note If the other telephone is already in the call state e g an answering machine is making an announcem
135. phone lock is activated the functionality range is restricted on the mobile unit incl possibly restricted dialling rights Speaker Handsfree Use Press the q loudspeaker key before or during a call to allow multiple persons to par ticipate in the call Repeat the process to switch it off When the loudspeaker function is activated the afi symbol appears on the display To obtain the best speaker handsfree quality make sure neither the speaker nor the microphone are covered up When placing the mobile unit into the charging station during a call the speaker handsfree is automatically activated Note Do not hold the telephone in the handsfree mode next to your ear as the volume can be very high Adjusting Volume During a Call During a call you have seven levels to adjust the volume of the receiver headset or the loudspeaker during speaker handsfree see page 43 Aastra 610d Press the sidekeys to increase or reduce volume for the current call Alternatively you can use the lt quieter und p louder navigation keys by pressing and holding them to begin with To make a volume adjustment push them in quick succession Aastra 620d Aastra 630d Press the upper or lower sidekeys to increase or reduce volume for the current call If the keys have been programmed with functions press and hold them to begin with To make a volume adjustment push them in quick succession Alternatively you can use the l
136. pointment Edit Changes date setting Text Displays text entered for the appointment Egit Change re enter the text 32 characters max Note If the ringer is switched off see page 111 there is no acoustical signal for the appointment set Appointments can also be programmed in the System menu see page 121 An appointment call which is already being signalled can be interrupted for 5 minutes at a time as described on page 44 with Snooze When opening an appointment which has been paused Stop to switch off and Snooze to con tinue interrupting the signal appear Alarm clock Displays the list of alarm clocks You can enter and activate up to 3 appointments alatus ene the alarm clock On or switching it Off You have the choice between Once at the next possible time Daily recurring daily and Off 108 The Device Menu Time Displays time set for the alarm clock Egit Changes time setting Text Displays text entered for the alarm clock Egit Change re enter the text 32 characters max Note If the ringer is switched off see page 111 there is no acoustical signal for the alarm clock set A wake up call which is already being signalled can be interrupted for 5 minutes at a time as described on page 44 with Snooze When opening an alarm which has been paused Stop to switch off and Snooze to continue interrupting the signal appear Timer options for setting a timer which counts backwards max
137. press the f softkey or press the call key long key press The call numbers most recently dialled appear A V Select an entry via the navigation keys Press the call key to dial the selected call number If your internal call number e g 30 is configured on multiple terminals you can view and edit the redial list for the call number 30 on each of these terminals If you delete e g the redial list on a terminal it is then deleted on the other terminals as well If there are multiple trunk keys configured on your telephone please refer to the chapter entitled Multiple Trunk Keys on page 55 when you redial the trunk key is automatically seized with which you originally dialled the call number Additional options After you have selected an entry from the redial list you can instead of dialling execute other operations as well The operations available to you depend on the List access setting please refer to page 131 Local Redial List Press softkey Information on this entry appears gt Press softkey The redial list menu opens and you can edit the entry list please refer to page 104 Redial List via Communications System Press softkey The redial list menu opens A V Use the navigation keys to edit the entry list please refer to page 104 64 Telephoning Note You can access the info menu redial list using the navigation menu see page 29 or via the gt menu access when the mobile unit
138. r alarm OpenCom 100 Aastra 800 systems only You can prefix the call number with the R key function enquiry by pressing the hash key 3 133 The Device Menu 134 times Then an alarm call can also be made during a call depending on mobile unit Other systems The Hold function may be generated using other codes on other systems The respective system documentation provides information on suitable programming Alarm auto answer You can configure whether a call from any call number is automatically answered during a prealarm No matter what the setting calls from the alarm call number or the SOS emergency call number are automatically accepted and prealarm ended Alarm tone Prealarm can take place with without an alarm tone on the mobile unit When the alarm tone is activated it is signalled with increasing volume Handsfree in alarm You can configure whether an alarm call is done in handsfree or receiver operation This setting also applies to the emer gency call via the SOS emergency call key Pre alarm You can set the time interval to go by until the emergency call number is dialled During this time there is a ring tone alarm tone sig nalled at increasing volume unless deactivated During the prealarm the alarm can still be cancelled Off 10 sec 60 sec Repeat alarm This is the time interval after which another prealarm including subsequent dialling of the alarm call number is executed e g b
139. rast Aastra 610d Adjust the display brightness to suit your prevailing environment Change the con trast in the gt gt Settings gt Display gt Contrast menu see page 130 Aastra 620d Aastra 630d Adjust the display brightness to suit your prevailing environment Change the brightness in the gt gt Settings gt Display gt Brightness menu see page 130 45 Basic Functions Automatic Hide Message Windows If you have an open a menu or input mask and there is an incoming call the infor mation regarding the call appears on the display name call number of the caller etc After ending the call you return to where you had been before the call When you have opened the system menu main menu of the Aastra 800 OpenCom 100 com munications system and get an incoming call see page 113 the caller will hear a busy signal and the call is entered onto your caller list Messages appear for some settings in the Device menu and lengthier texts are auto matically scrolled forward You can also scroll manually by pressing the a y keys Event Window and Info Menu When the mobile unit is idle an event window appears on the display if e g there are new entries in the caller list the voicebox if configured or in the message list If there are multiple entries the New infos header appears Open the Info menu to retrieve the entries When idle press the q navigation key and select a menu entry You can also open the Info
140. reshened up with lacquer care products Note Please make sure you do not set up the charging station in the space where doors or windows open Damage Risk 18 Installation Power Supply Power Supply Unit The power supply unit is suitable for 100V to 240V alternating current 50 60 Hz It comes with 4 interchangeable adapters so it can be used practically anywhere worldwide As needed put the connector on the power supply used in your country Mounting varies slightly as there are two variants of the power supply connector Variant 1 Position the switch on the power supply at OPEN and slide the connector in place upwards and off Stick the desired new connector into the power supply and lock it by positioning the switch at LOCK Variant 2 Remove the connector if one is there by pressing OPEN Then place the desired new connector into the power supply slightly diagonally with the TOP desig nation showing upwards Press it down until it clicks into place When you wish to disconnect the charger from the power supply pull the power supply unit plug out of the mains socket If there is a power outage all memory data programme and user data are saved on the mobile unit without alteration microSD Card Aastra 620d 630d as of device software 4 0 Under the mobile unit battery there is a recess for inserting an optional microSD card This special microSD card stores the login data of the mobile unit to your communica tions s
141. rm Delay Sensibility Personal directory VIP list All lists User settings All Sensibility 152 Appendix Profiles Select No profile Profile name Settings Normal Ringer volume Headset Ringer device Meeting Ringer type Loud Key click Profile 05 Noise detection Loud environment gt Profile selection lt Silent charging LED incoming call Door opener offered when the communications system allows supports this offered only for certain terminal types 153 Index Index Symbols Active features menu 106 Audio menu 109 Directories menu 106 Info menu 103 Profiles menu 135 Security menu 133 Settings menu 129 System menu menu 113 System menu 112 Time Alarms menu 108 A Accessories 145 Active features Info menu 105 Alarm clock confirm 89 setting and activating 108 Alarm clock Active features menu 106 Alarm number 53 Alarm sensor Security menu 133 Alarm tone 53 111 134 Announcement 68 69 81 86 125 Announcement protection 123 Appointment 106 confirm 89 setting and activating 108 Appointment call 89 Appointments 121 Appropriate Use 8 Attention tones 111 Auto answer alarm 53 Auto answer call 131 Auto quick hook 132 Auto key lock 131 Availability 124 154 B Baby call 88 124 Battery information 20 warning 23 warning tone 111 Blocked unblocked call numbers 57 Bluetooth 106 132 Booking number 59 70 80
142. rm tone and thus deactivate the alarm you have to press the Ese softkey During pre alarm a display shows how much time remains until the alarm call number is dialled If the triggering event is interrupted for at least 4 seconds 2 seconds for the no movement alarm during this time the delay restarts Setting the time for the pre alarm is done for all alarm types together 52 Basic Functions Event Mandown No movement Escape detected Delay Pre alarm Dialling of the with without alarm alarm call number tone on the mobile unit Other alarm parameter settings Alarm number If the SOS emergency call number is predefined by the system this menu entry does not appear OpenCom 100 Aastra 800 systems only Always save the SOS emergency call number with the prefixed R key function enquiry hold Then an emer gency call can also be made during a call depending on mobile unit see above Press the hash key 3 times to enter the R key function Other systems The Hold function may be generated using other codes on other systems The respective system documentation provides information on suitable programming If there is no alarm number saved the SOS emergency call number if there is one is called alternatively Alarm auto answer If the function is activated any call is automatically accepted during Pre call If the function is deactivated and there is an incoming call during pre alarm or
143. rminal only has activated call waiting pro tection call protection or call forwarding your call is signalled acoustically Announcement After entering the call number you can initiate an announcement to another system terminal or to a group of system terminals Intercom After entering the device ID you can initiate an announcement to a single system terminal The microphone of the terminal called will be switched on and the person you are calling can immediately answer your announcement The Intercom function cannot be used for announcements to a group of ter minals LCR off You switch off LCR Least Cost Routing for the next call Personal directory You can search for and dial a call number in the personal phone book please refer to page 96 Central directory You can search for and dial a call number in the central phone book please refer to page 92 Redial Displays entries in the redial list You can select and dial an entry please refer to page 64 Caller list Displays entries in the caller list You can select and dial an entry please refer to page 65 Add You can insert a call number into the personal phone book or the VIP list Door opener You activate the door opener 81 Telephoning Three Party Conference If your user group has the corresponding authorisation configured you can conduct a telephone conference maximum of 3 subscribers Conference participants can be internal or ext
144. rnal subscriber Enter the booking number 8 digits max under No and confirm with the Uk softkey Please refer to the Calls with Booking Numbers starting on page 59 chapter for further information Park call You can park the current caller Please refer to the Parked Calls starting on page 85 chapter for further information Personal directory You can search for a call number in the personal phone book please refer to page 96 Redial Displays entries in the redial list You can search a call number in the redial list This menu entry is only available if you have configured local list access see page 131 Caller list Displays entries in the caller list You can search a call number in the caller list This menu entry is only available if you have configured local list access see page 131 Add The call number of the person you are speaking with is added to the personal phone book the central phone book or the VIP list Door opener You activate the door opener 80 Telephoning Menu when Subscriber on Hold Note Menu items marked with an are only displayed if the system administrator has given corresponding user authorisation You have placed a call on hold Press the softkey briefly and then dial VIP call Your next internal call is executed as a VIP call Enter the call number of the subscriber to whom you wish to transfer under Dest Even when the internal subscriber called with system te
145. rs on page 39 Select an entry via the navigation keys Access the various call numbers associated with the name using the softkey Press the call key to dial the selected call number Phone Book Note You can access the personal phone book using the navigation menu see page 29 or via the softkey when the mobile unit is idle Adding Entry to Personal Phone Book 1 Open the phone book depending on the configuration of your mobile unit this is done via the navigation key vy the softkey gt and select the entry Phone book i or gt and Personal directory k orp one of the function keys to which you have assigned phone book access If the phone book is empty press the Hets softkey If there are entries already in it press the gt softkey select New entry and confirm via k or p 3 You see an overview of possible entries Select Name and confirm via Gk or p O PNA w Select the characters of a key by pressing it repeatedly and quickly enabling you to see the characters assigned to that key Input position moves automatically forward if you make no entry for a short time or when you enter a new character Correct entries by moving the cursor behind the number letter to be deleted with the lt q navigation keys and then press the c key This is where you can now enter new characters Every word is automatically begun with upper case letters Press the
146. ry for the Aastra 610d and Aastra 620d The bracket is also placed on the two openings at the upper end of the mobile unit and snapped into place by pressing on it Then the clip is pushed on the protruding button Press the upper button to release the moveable part of the clip 15 Installation Lanyard Fastener Aastra 610d Aastra 620d There are two openings on the upper part of the bracket The lower end of the lanyard can be fed through them please mount with the bracket removed Lanyards are available as accessories see page 145 Aastra 630d Lanyard fastener and lanyard are available as accessories The screwed on belt clip must be replaced by the lanyard fastener Headset Socket Bluetooth All mobile units have a 2 5 mm jack socket on the bottom for connecting a headset Use recommended headsets only see Accessories starting on page 145 The Aastra 620d 630d mobile units have a Bluetooth interface 2 0 for operating cor responding headsets The Bluetooth interface can be used for transmitting audio data only with a headset Safety precaution Headsets earphones and headphones can produce tones which are very loud and high When you are exposed to such tones this can lead to hearing damage Before using a headset please adjust the volume to the lowest possible level You can make these settings for cable connected headsets in the gt gt Audio gt Volume Settings gt Corded Headset menu see page
147. s Charge time in the charger uncharged battery 2 5 hours to full capacity standard battery 5 hours power battery Charge time using USB charger 5 hours to full capacity standard battery 10 hours power battery Talk time Standard battery up to 15 hours at full charge for North America Standard battery up to 12 hours at full charge for other countries Power battery up to 30 hours at full charge for North America Power battery up to 24 hours at full charge for other countries Stand by time Standard battery up to 105 hours at full charge for North America Standard battery up to 110 hours at full charge for other countries Power battery up to 190 hours at full charge for North America Power battery up to 200 hours at full charge for other countries 22 Commissioning Note Poor radio connections large distance from system radio station reduce the stand by and talk time of the mobile unit High speaker or ringer signal volume frequently activated key and display lighting as well as activated vibration alarm and Bluetooth operation are also features decisive in reducing stand by and talk times Battery Charge Display The charging status of the battery is shown on the display The following means E 61 100 charged 31 60 charged 11 30 charged 6 10 charged 0 5 charged e U0 amp amp battery is charged When the mobile unit is placed o
148. s Use the a and V navigation keys to select the desired text If no message is to be displayed select the text Available Text List positions available for your own message text ie Enter change the text 23 characters max Note The settings of the Presence menu entry are saved on the communica tions system and remain after a re start as well Messages can also be entered via the OpenCTI 50 Aastra CTI 800 Web appli cation Please refer to the Aastra 800 OpenCom 100 communications system online help for information Received fax This menu entry is displayed on the OpenCom X320 communications 122 system if the system administrator has configured the fax function You see the sender list of received faxes Delete The fax is deleted after a confirmation prompt Info Fax information is displayed Use the p key to view date time received and the sender and file size of the fax The Device Menu Delete all All received faxes are deleted after a confirmation prompt Note A fax is saved as an image file on the communications system Use the OpenCTI 50 Aastra CTI 800 Web application to view and save the fax Please refer to the Aastra 800 OpenCom 100 communications system online help for information System menu Protection Call protect Switching signalling of calls on off for all call numbers of your device exception VIP calls continue to be signalled When call protection is acti vated a caller hears e
149. s developed with low energy usage long service life soan and user friendliness in mind using a limited amount of environmentally compatible materials and components Help to extend the lifetime of your devices by following the safety precautions information on battery lifetime and the care and maintenance precautions Notes on Disposal In order to avoid any possible consequences resulting from the disposal of electrical and electronic equipment containing substances damaging to the environment and human health the European Parliament and Council directives 142 Appendix e 2002 96 EC on waste electrical and electronic equipment WEEE and e 2002 95 EC on the restriction of the use of certain hazardous substances in elec trical and electronic equipment ROHS have been transferred into national law in all EU member states The primary aim of the legislation is the prevention of waste electrical and electronic equipment and also the recycling material recovery and any other form of recovery of such waste in order to reduce the quantities of waste to be disposed of and the amount of hazardous substances from electrical and electronic equipment becoming waste The product that you have purchased was developed in line with current state of the art technology in an environmentally friendly manner and with a view to recycling thus complying with requirements of European directives The product is labelled with the symbol
150. set Signalled on the headset if this is connected to the mobile unit Note If you switch off all signal generators a call is only signalled opti cally on the display Volume Displays the currently set ringer volume For changing the volume use the lt and gt navigation keys or enter a number 1 7 Increasing or level 1 7 Noise detection When this feature is switched on ringer volume is automati cally increased when ambient noises are loud If you wish to use this feature you should not set the ringer setting volume at Increasing Attention tones Select whether the respective attention tones are switched on or off Key click Acoustic confirmation of key press Confirm tones Confirms successful failed settings End of menu Info tone when the end of a list menu is reached Battery warning Info tone when the battery has only low capacity remaining There are just a few minutes remaining before the connection is discon nected Coverage warning Info tones when the radio connection threatens to break off Alarm tone Aastra 630d only alarm tone which sounds during the pre alarm triggered by alarm sensor This setting is also in the Alarm sensor menu see page 133 Loud environment If this setting is activated the mobile unit attempts to improve voice transmission in a loud environment does not apply when operating a Bluetooth headset or in handsfree mode The Device Menu System Menu New
151. set the mobile unit entirely or partially to factory settings Menu description page 133 Profiles This menu is for creating and managing user profiles There are five editable default profiles Menu description page 135 Door opener This menu entry is only available when your mobile unit is checked into the Aastra 800 OpenCom 100 communications system This is for operating the door opener 102 The Device Menu Info Menu Caller list Displays entries in the caller list If there is a phone book entry for one of the call numbers displayed the corresponding name is displayed The entries in this menu are dependent on the List access setting please refer to page 131 Note Calls are also entered on the caller lists of the menu System menu see page 115 Local caller list Up to 50 entries can be saved to the local caller list Entries are limited to 30 on the Aastra 610d The following options are available in the local caller list Dial number Call number is dialled you call the caller back If there are multiple trunk keys configured on your telephone please refer to the chapter entitled Multiple Trunk Keys on page 55 upon callback the trunk key is automatically seized with which you originally received the call Predial Call number is added to pre dialling Add to Call number can be added to the phone book or the VIP list Details Entry information is displayed Delete The entry is del
152. shown If you wish to dispose of this product this symbol obliges you to do so separately from unsorted domestic waste For this reason suitable facilities have been set up for the return of waste electrical and electronic equipment Waste equipment can wag e handed in at these return centres free of charge To find out where these return centres are located please consult the information provided by the department of your local authority responsible for waste disposal Attention Electrical equipment does not belong in household waste Deposit it free of charge at a return centre Declaration of Conformity Valid for the European Union CE mark This device complies with the requirements set down in the EU directive EU directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity The conformity with the above mentioned directive is confirmed by the CE mark on the device 143 Appendix Limited Warranty Valid for sale in USA Canada Aastra warrants this product against defects and malfunctions during a one 1 year period from the date of original purchase If there is a defect or malfunction Aastra Shall at its option and as the exclusive remedy either repair or replace the telephone set at no charge if returned within the warranty period If replacement parts are used in making repairs these parts may be refurbished or may contain refurbished mate rials If
153. simultaneously i e you can speak with two callers at the same time and switch back and forth between these connections toggle or conduct a three party conference Any further callers will hear a busy signal When the system administrator has configured a call queue any further calls are given a place in the queue please refer to the Calls in the Call Waiting Queue starting on page 58 section 55 Basic Functions DTMF Postdial VF Signalling Depending on the system configuration your telephone is automatically set to VF sig nalling during a call Use VF signalling e g to query a voice message or voicebox Please contact your system administrator if you have questions regarding this function Charge Display Charges If your network operator transmits charge information even for external calls you dial yourself you will see the charge amount for the call during and after the call Note If there are no charges for the call no charges are displayed Transmission of Call Numbers There are various ISDN services which either allow or prevent transmission of call numbers between users CLIP feature CLIP is an abbreviation which stands for Calling Line Identification Presentation The call number of the caller is displayed if transmitted If the call number has also been entered into the directory of the Aastra 800 OpenCom 100 the name is displayed CLIP no screening feature CLIP no scr
154. softkey and then select one of the following options 115 The Device Menu Dial You call the caller back If there are multiple trunk keys configured on your telephone please refer to the chapter entitled Multiple Trunk Keys on page 55 upon callback the trunk key is automati cally seized with which you originally received the call Delete The entry is deleted after an enquiry an entry is automatically deleted when you call the caller back Phone book You add the call number of the caller to one of the phone books please refer to Add Phone Numbers from Lists to Commu nications System Phone Book starting on page 94 Info This displays information about the caller call number or name time of the last call and the number of calls Delete all The list is deleted after a confirmation prompt Note If your internal call number e g 30 is configured on multiple terminals you can view and edit the calls for the call number 30 on each of these terminals If you delete the call list from one terminal it will be deleted from all others as well Accepted calls You see the call numbers or the names of the callers with whom you last spoke You can edit this list in the same way as the missed calls list see page 115 Voicebox mess voicebox messages Displays the list of messages received Each message is identified by the caller s phone number or if saved in the phone book by the caller s name Messages that
155. ss softkey A selection menu appears where you can dial this call number Dial menu entry or view information on this phone book entry Info menu entry 93 Phone Book Speed Dialling System Phone Book All central phone book entries can also be dialled via two digit or 3 digit speed dialling numbers once they have been configured The 2 digit speed dialling numbers are in the range 00 99 the 3 digit are in the range 000 999 Ask your system administrator how many digits are valid Dialling a speed dialling destination fo 7 SD no Alternatively lt N 7 E SD no Add Phone Numbers from Lists to Communications System Phone Book You can add phone numbers saved in your caller list or your redial list to a phone book These lists must be in the communications system to do so This is handled in the gt gt Settings gt List access menu see page 131 While you have the caller list or the redial list open press the Gk softkey and select the Phone book menu entry New entry You add the call number to a phone book see page 94 Add You add the call number to an existing phone book entry see page 95 Adding call number as new phone book entry A V Select the New entry menu entry in the Phone book menu confirm with the Gk softkey A V Select desired phone book Personal Company or Central confirm with Uk softkey A
156. strator has authorised you to do so you can set the time group of the communications system please refer to the chapter entitled System menu Central settings starting on page 128 If your user group authorisation changes according to the time group then it is possible that your telephone s interface lock will be cancelled due to a change in time group Please contact your system administrator if you have questions regarding your authorisations 37 Menu Navigation Menu Navigation Using Menus Scrolling Use the a y navigation keys to scroll through menu entries When you press the A key with the first menu entry selected you go to the last menu entry When you press the y key with the last menu entry selected you go to the first menu entry Menus hide automatically Menus hide automatically under the following conditions 38 Any open menu closes automatically after 60 seconds if you do not make any further entries Exception Playing back a voicebox message which is longer than 1 minute Unsaved changes are lost In the call state when you make entries that require calling up a new call dependent menu e g when looking for a call number in the phone book during an enquiry call When switching to a sub menu or up a menu level Any saved menu entries remain saved when you exit the menu When you have opened the device menu see page 100 and you get an incoming call you can accept it and the menu remains in the b
157. t quieter und p louder navigation keys by pressing and holding them to begin with To make a volume adjustment push them in quick succession 43 Basic Functions Note When you make a setting and press the HOK softkey the new value is saved i e saved as a menu entry please refer to Audio Menu starting on page 109 Switch Ringer On Off If you wish to be sure you are not disturbed e g during a meeting you can switch off the ringer Incoming calls are then signalled silently by vibration instead of the audio signal if activated see page 111 not available on the Aastra 610d Switch off When idle press the star key longer the 4 symbol appears on the display Switch on When idle press the star key longer once again and the symbol appears on the display Switch Off Ringer When Called If you wish to switch off the ringer for a current incoming call press the C key or the I softkey As long as the caller has not hung up yet you can still accept the call Vibra Call Aastra 620d 630d Only You can activate deactivate the vibration alarms in the gt gt Audio gt Ringer settings gt Device gt Vibra call menu see page 111 Signalling Wake up Time or an Appointment When there is a wake up call or appointment call see page 89 the ringing tone is activated for 1 minute and the display shows an event text if saved You can com pletely terminate t
158. t been blocked for this type of access these users themselves have authori sation to Prevent call forwarding by other user Number Enter the internal phone number you wish to forward Or Phone book You can find and select the desired call number in the communi cations system phone book see page 92 The next steps are identical with programming call forwarding see page 118 Follow me This type of call forwarding diverts calls from another terminal source to your telephone The PIN of the source terminal is required for this function If the follow me function is active all call numbers of the other device are for warded immediately to your telephone Source Enter the internal call number from which calls are to be forwarded PIN Enter the user PIN of the source On Off Switching call forwarding on or off You can switch Follow me call forwarding off again on your own telephone or on the other terminal via the Off option You can also switch off Divert call immediately on the other terminal System menu Messages Short messages You can exchange short messages with other communications system users with a system terminal Received mail main in box A list of senders of received messages is dis played Show Short message text is displayed Use the p key to view date time received and the sender Delete The message is deleted after a confirmation prompt Forward You can edi
159. t of the features mentioned in this manual can only be used when you have the corresponding user authorisation Your system administrator configures authorisa tions when configuring the communications system Contact the system administrator when you have questions on specific features or are not able to use a feature satisfactorily Further Documentation Please use the other included documentation on parts of your communications system This documentation is on the OpenCom 100 product CD on the USB stick that comes with an Aastra 800 DECT and GAP A digital radio connection is established between the mobile unit and the base Station Radio Fixed Part RFP in accordance with the DECT standard DECT Digital Enhanced Cordless Telecommunications The digital channel ensures the best voice quality without static or background noise The Generic Access Profile GAP is used for signalling between the communications system and the mobile unit The Generic Access Profile GAP and the DECT standard define procedures according to which digital cordless telephones can establish connections The GAP standard applies independent of manufacturer meaning that communications systems and mobile units of various manufacturers can be combined The basic functions tele phoning accepting calls are always available in these combinations other functions 12 General Information e g displaying the call number on the display displaying connectio
160. t the message and then forward it to another user Edit the message Press the k softkey to forward it Enter the internal call number of the user to whom you would like to forward the message You can also select a call number from the 120 The Device Menu communications system phone book Confirm input selection of the call number with the Uk softkey Delete all All received messages are deleted after a confirmation prompt Outgoing mail mail out box Short messages sent by you are displayed In the same way as described in the above section you can display forward or delete these messages New message You can send a message to another user Enter the text max 160 characters and then press the Uk softkey Enter the internal call number of the user to whom you would like to send the message You can also select a call number from the phone book Confirm input selection of the call number with the Gk softkey Note Short messages can also be sent to system terminals from the OpenCTI 50 Aastra CTI 800 Web application Please refer to the Aastra 800 OpenCom 100 communications system online help for information E Mail A list of senders of received messages is displayed Show The subject text of the e mail is displayed Use the p key to view date time received and the sender Delete The e mail message is deleted after a confirmation prompt Delete all All received e mail messages are deleted after a confirmation
161. ted call waiting protection see page 124 you will hear the busy signal You can penetrate a subscriber s call waiting protection via a VIP call see page 72 Using Routes to Make Calls The Aastra 800 OpenCom 100 establishes calls to a desired subscriber either auto matically or via specific routes Your system administrator configures these routes in the Aastra 800 OpenCom 100 and specifies how each route is seized In order to manually seize a specific route for a desired call dial the routing code before dialling the internal or external call number By making specific calls via routes you can e g contact subscribers in the branches of a large company network It is also possible to use a Manually entered routing code to record your call charge data for external private and business calls separately Z ooo oo00 000 enter routing code dial call number for enquiry OS H E enter routing code dial call number Your system administrator can provide you information on current routes and your codes Menu when Dialling Note Menu items marked with an are only displayed if the system administrator has given corresponding user authorisation You have pressed the 7 call key and wish to dial a call number During a call press the gt softkey briefly and then select Take You wish to take a current call from one terminal over to your DECT telephone and continue the cal
162. tem You can also operate your DECT telephone on other communications systems and thus use it at different locations Operation on communications systems by other manufacturers is still possible when they comply with the GAP standard There are three DECT telephone models available Aastra 610d 2 side buttons 3 softkeys 2 of them programmable grayscale display caller list for up to 50 entries redial list for 50 entries private phone book personal directory for 200 entries socket for headset IP 50 ingress protection Aastra 620d 1 hotkey 3 side buttons programmable 3 softkeys 2 of them programmable 2 programmable navigation keys colour display caller list for up to 50 entries redial list for 50 entries private phone book personal directory for 200 entries headset connection via cable or Bluetooth mini USB connection IP 50 ingress protection General Information Aastra 630d 1 hotkey 3 side buttons programmable 3 softkeys 2 of them programmable 2 programmable navigation keys colour display 1 emergency key SOS caller list for up to 50 entries redial list for 50 entries private phone book personal directory for 200 entries sensor for mandown no movement escape alarm headset connection via cable or Bluetooth mini USB connection IP 65 ingress protection dust and jet
163. tem administrator has authorised you or the user group you are part of accordingly you can also edit the central phone book and your company s phone book A V A V Select the Add menu entry in the Phone book menu confirm with the Gk softkey Select desired phone book Personal Company or Central confirm with fk softkey Enter letter name you are searching for see The Editors starting on page 39 95 Phone Book A V A V Note Press softkey You see the phone book list beginning with the characters entered If you do not enter any characters and press Uk the list will begin with the first entry Use arrow keys to select the name desired confirm with Gk softkey Select the kind of call number to save the list entry under Office Mobile or Private confirm with k softkey If you wish to edit phone book entries e g to change names and call numbers use the Phone book menu see System menu Phone book starting on page 127 Personal Phone Book In addition to the phone book of your Aastra 800 OpenCom 100 communications system your mobile unit also has a local personal book This phone book enables you to save up to 200 additional personal entries with 3 call numbers respectively Calling from the Personal Phone Book V OF A V 96 When idle press the y navigation key Enter the first letter s of the name you are searching for see The Edito
164. tesseds 10 Health and Safety Information 0 ccc cece cece eee eee e eee eeeees 11 Industry Canada Canada only ccc cece cece eee eee e eee eeeees 11 Overview and Basic Information 00 c cece cece e eee eees 12 Authorisation is REQUIFed kc cece eee eee eee e eee teen neeeees 12 Further Documentation ccc ccc cece eee e eee e seen eeeeees 12 PECAN OAP sareren E od 4a NENA vale pee son pa Rees es 12 Installation fcc ssc sdivasnnarerasarscvcdedioswaeeiwe diated wetaetieaedastwadieaan 14 Scope of Delivery 0 ccc ccc ccc ccc ene e ene eeeneneees 14 Inserting Standard Battery 0 ccc cece ccc eee e eee e eens 14 Inserting the Power Battery cc ccc cece cee eee e eee ee eens 15 Mounting Removing a Bracket or Swivel Clip 0000 15 Lanyard Fastener ines cecccuvsradiwnerwiasasineen ere sceneeyeweee beniass 16 Headset Socket Bluetooth cccccccccccccceeeeuuuuunuunneeees 16 Aastra 630d Removing the Cover ccc ccc ccc cee eee eee eee eeeees 17 USB and External Charging Port cece cece cence eee ees 17 Aastra 630d USB Port Removing the Cover cece eee eee cece eens 17 Setting Up and Connecting the Charger cece eee eees 18 Power Supply Power Supply Unit 0 ccc cece eee ee 19 microSD Caid opiate apes eee en hae oa ee eae E EEEE 19 Important B
165. tgoing external connection the communications system automatically makes a connection via LCR to a network operator defined by the system adminis trator If you do not use this preferred connection and for a single call would like to select a network operator yourself call by call switch LCR off before making the call please refer to the LCR off menu entry in the Menu when Pre dialling starting on page 69 section Note The baby call and external call forwarding are not automatically conducted via pre ferred connections This is where you can prefix the codes of the desired network op erator when entering the call number when you wish to use a different network op erator than the standard one Calls in the Call Waiting Queue The system administrator can additionally configure and activate a Call waiting queue for your telephone in the Aastra 800 OpenCom 100 While you are making a call new calls are registered in this queue the caller first hears an announcement if your system administrator has configured an announcement and then the ring tone The number of calls that can be registered in your queue is defined by the system administrator e g 5 calls Once this number is reached any additional callers hear a busy signal The calls in the queue are transferred in accordance with their priority baby calls door calls VIP calls other internal and external calls calls with the same priority are transferred in the ord
166. the caller list at Redial list Here is the redial list Voice box Here is the list of voicebox messages 138 2 E E D g im b gt Paging messages Acknowledge message Text messages Jobs e Mail Fax Menu System menu Server menu Personal directory Central directory Navigation Key Programming If your Aastra 800 OpenCom 100 communi cations system is equipped with a corre sponding application here is where you can programme access to paging announce ments The key is for acknowledging received mes sages pagino Assigns the key access to new short mes sages Assigns the key to the task list if available on your system Accessing new e mail messages is assigned to the key Accessing new fax messages is assigned to the key The key is assigned device menu access The key is assigned access to the system menu main menu of the Aastra 800 OpenCom 100 communications system Accessing the server menu is assigned to the key Here is the personal phone book saved on the phone Here is the Aastra 800 OpenCom 100 com munications system phone book Assigns the key alternative access to func tions which are assigned to the navigation keys 139 Key Programming 505 ima 505 Emh f 140 SOS call with confirmation SOS call Take Un park Pickup Pickup select VIP call Announcement intercom Door opener x Assigns the key as S
167. the desired display language Confirm with the H softkey When commissioning the first time Subscription appears on the display If you do not wish to immediately start checking in after a few seconds No system appears on the mobile unit on the idle display In this case press the gt softkey and call the System gt New system menu A new DECT configuration entry must be configured on the Aastra 800 OpenCom 100 communications system to check in the mobile unit When the mobile unit is to be checked in onto the communications system using the so called Secured procedure the IPEI International Portable Equipment Identity of the mobile unit is required for this configuration entry located in the gt gt System gt Show IPEI menu You have to enter the Authentication Code first to log into a new system The access code is valid for all further steps during the login i e up until the login was successful or cancelled Enter the maximum 8 digit code which was entered into the Configurator of the communications system If no authentication code was entered into the Configu rator no code entry is necessary Press the Hex softkey Note When you prefix authentication code entry with the star key the mobile unit will be checked in as a GAP device The header of the access code input mask changes to GAP CATiq 24 Commissioning Tip The length and quality of the authentication code used depends on your security require
168. to the Bluetooth menu to the key Aastra 620d 630d only Programs the access to volume control to a key the programmed key is not labelled with a symbol icon Alternative access to default functions If you have re programmed default functions you have other options for accessing these functions af Redial list Navigation long key press of call key by pressing the A Vv gt lt keys 141 Appendix Appendix Care and Maintenance Your telephone is a product that meets the highest standards of design and manu facture It should therefore be treated with care Follow the advice below and you will be able to enjoy using this product for a long time Please follow all the Safety Precautions starting on page 9 These precautions apply to the mobile unit the charging station the batteries the entire telephone as well as the accessories To clean the telephone first remove the charger adapter plug from the mains socket Wipe the equipment with an anti static cloth or a soft damp leather cloth then with a dry cloth Note Never spray your telephone with cleaning fluid or solvents Clean the contacts of the mobile unit and charging station with a lint free cloth Environmental Properties and Disposal Valid for the European Union The product was manufactured in line with the legal specifications and 2002 manu facturing directive and is recycling and environmentally compatible It wa
169. ud environment the mobile unit will attempt to improve voice quality in a loud environment This applies to connec tions via the mobile unit itself as well as on a corded headset not to Bluetooth headsets nor to handsfree mode Special Functions Emergency Call Key SOS All devices offer the option of saving an SOS emergency call function to one of the programmable keys see page 137 After a short key press of the programmed key emergency call key an SOS emergency call number is dialled Whether the call can be made while idle or also in the call state depends on the device the type of pro grammed key and the system where the mobile unit is currently checked in If you have programmed the SOS emergency call function to the left or middle softkey the emergency call key is only available when idle If you program the emer gency call function to one of the other keys left or right navigation key or side keys hotkey on the Aastra 620d 630d then the emergency call key can also be used when in the connection state depending on the system On the Aastra 610d Aastra 620d the mobile unit is always switched into the handsfree operation when the emergency call number is dialled On the Aastra 630d you can configure whether the call is made in the handsfree or receiver operation see the Handsfree at alarm menu entry under Alarm Sensor on page 133 The Aastra 630d mobile unit has a separate SOS key on the top edge You can con fig
170. ure what the key does in the menu gt gt Security gt SOS call gt SOS key or in the menu gt Settings gt Key programming gt and pressing the SOS key The fol lowing can be configured SOS call then the SOS emergency call number is dialled directly or SOS call with confirmation the SOS emergency call number is dialled only after a confirmation prompt After pressing and holding the key the SOS emer gency call number is always dialled immediately You can enter the SOS emergency call number in the menu gt gt Security gt SOS call gt SOS number If the SOS emergency call number is predefined by the system this menu entry does not appear OpenCom 100 Aastra 800 systems only Always save the SOS emergency call number with the prefixed R key function enquiry hold Then an emergency call can also be made during a call depending on mobile unit see above Press the hash 50 Basic Functions key 3 times to enter the R key function Other systems The Hold function may be generated using other codes on other systems The respective system documentation provides information on suitable pro gramming Note the emergency call key SOS key on the Aastra 630d even when the keylock and phone lock are activated as well as when the telephone lock are activated Under certain circumstances it may not be possible to use the emergency call key SOS key when activating system features via menu e g System menu
171. usehold purposes This warranty sets forth the entire liability and obligations of Aastra with respect to breach of warranty and the warranties set forth or limited herein are the sole war ranties and are in lieu of all other warranties expressed or implied including war ranties or fitness for particular purpose and merchantability 144 Appendix Warranty Repair Services Should the set fail during the warranty period In North America please call 1 800 574 1611 for further information Outside North America contact your sales representative for return instructions You will be responsible for shipping charges if any When you return this telephone for warranty service you must present proof of purchase After Warranty Service Aastra offers ongoing repair and support for this product This service provides repair or replacement of your Aastra product at Aastra s option for a fixed charge You are responsible for all shipping charges For further information and shipping instruc tions In North America contact our service information number 1 800 574 1611 Outside North America contact your sales representative NOTE Repairs to this product may be made only by the manufacturer and its authorized agents or by others who are legally authorized This restriction applies during and after the warranty period Unauthorized repair will void the warranty Accessories The following accessories are available from your dealer
172. warding configured by the system administrator it can take a few seconds after config uration for call forwarding to be activated in the exchange Divert door door call forwarding This is where you can programme Divert call immediately for door calls If several doorbells are configured on the commu nications system first select the doorbell whose calls are to be diverted The number of doorbells available and with which names they are listed in the menu depends on the type of entrance intercom Consult your system admin istrator if you have questions concerning the configuration of the doorbells Dest Enter the call number you wish to forward to for entering the call number please refer to the chapter entitled External Seizure and Entry of Call Numbers starting on page 54 On Off Switching call forwarding on or off Active call forwarding is indicated by a sign This is followed by the call forwarding destination Remote divert call diversion for You can also configure call forwarding for other Aastra 800 OpenCom 100 users Programming call forwarding for a virtual call number is also possible please refer to Call for a virtual call number Tele Sec retary on page 74 also In order to do so Call forwarding for other user 119 The Device Menu authorisation is required otherwise this menu item will not be displayed Also you can configure call forwarding only for those users whose terminal has no
173. xternal callers You have no way of influencing how long the transferred call will last The connection is estab lished via the Aastra 800 OpenCom 100 and occupies two call channels ISDN user channels Enquiry Call Menu Note Menu items marked with an are only displayed if the system administrator has given corresponding user authorisation You have put a call on hold and are making an enquiry call Press the softkey briefly and then dial Diversion You put your current caller on hold called via enquriy and then call another third subscriber with whom you wish to connect your current second caller Enter the call number of the subscriber to whom you wish to transfer under Dest and then press the ik softkey Announce the call and press the Ses end key The call has now been transferred After transfer you are reconnected with the first caller you originally put on hold 3 party You initiate a 3 party conference see page 82 79 Telephoning Connect You connect the subscriber on hold with the current caller you are speaking with Toggle You toggle between the current subscriber and the subscriber you last spoke with Disconnect You disconnect the current connection You can now either enter a new call number for another enquiry Or press the R softkey briefly and you will be re connected with the subscriber on hold Booking number You can assign a booking number to the current call to an exte
174. ystem the most important local device data and the private phone book This guarantees that if the device has a defect by removal of the card operation with a replacement device can be continued immediately and without having to log in anew Commercial microSD cards cannot be used Please consult the guide provided with the card and the more detailed descriptions on the website http www aastra de or http www aastra com 19 Installation Important Battery Information Devices are operated using a Li ion battery standard and power battery Be sure to read the following precautionary regulations before using the battery for the first time Retain these precautionary regulations and all operating instructions close at hand for later reference Dispose of batteries as described on page 142 Not observing any of the following precautionary battery operation regulations is hazardous and can lead to overheating inflammation and explosion 20 CAUTION Explosion hazard when battery replaced improperly Never use the battery for providing power to other devices It is exclusively for sup plying power to the mobile units Never use or leave the battery near open flames Never put the battery in a microwave oven throw it into a fire or expose it to extreme heat in any other way Never carry or store the battery together with electroconductive articles neck laces pencil leads etc Never take apart the battery or mod

Aastra 610d, 620d, 630d DECT Telephones User Guide

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