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Adobe Reader 8 User Guide

1. About tags accessibility reading order and reflow on page 102 Edit a bookmark You can change a bookmarks attributes at any time You can make bookmarks easier to read by changing their text appearance Wrap text in a long bookmark Click the Bookmarks button and choose Wrap Long Bookmarks from the Options menu All the text of long bookmarks shows regardless of the width of the navigation pane This option is on when checked and off when not checked Change the text appearance of a bookmark You can change the appearance of a bookmark to draw attention to it 1 In the Bookmarks panel select one or more bookmarks 2 To change the font size click the Options menu and choose Text Size gt size ADOBE READER 8 User Guide Searching PDFs Search features overview You run searches to find specific items in PDFs You can run a simple search looking for a search term within in a single file or you can run a more complex search looking for various kinds of data in one or more PDFs You can run a search using either the Search window or the Find toolbar In either case Reader searches the PDF body text layers form fields and digital signatures You can also include bookmarks and comments in the search The Search window offers more options and more kinds of searches than the Find toolbar When you use the Search window object data and image XIF extended image file format metadata are also searched For
2. Double click to select a word Triple click to select a line of text 2 If you want to extend a selection letter by letter press Shift and an arrow key To extend a selection word by word press Shift Ctrl Windows UNIX or Shift Command Mac OS and an arrow key Select a column of text 1 Using the Select tool amp move the pointer toward a column of text When the pointer changes to a vertical bar with a box superimposed the Select tool is in column select mode You can force column select mode by pressing the Alt key Windows Ctrl Alt UNIX or the Command key Mac OS as you drag a rectangle over the column of text 2 Drag a rectangle over the column of text To select text in more than one column drag from the beginning of the text in one column to the end of text you want to select ADOBE READER 8 45 User Guide Select all the text on a page 1 Choose View gt Page Display gt Single Page 2 Do one of the following e Choose Edit gt Select All e Select any text on the page and then press Ctrl A Windows UNIX or Command A Mac OS e Click four times in the text This method selects all the text on the page regardless of the page layout Note If you choose any other page layout all the text in the document is selected Copy selected text 1 Use the Select tool to select any amount of text on the page 2 Copy the text e Choose Edit gt Copy to copy the selected text to another application e Hold
3. e Click the Send Comments button in the Comments amp Markups toolbar type the address for the initiator in the To text box and click Send Note If the PDF exceeds the 5 MB file size limit you re prompted to send your comments in a smaller Forms Data Format FDF file which the initiator can import To adjust the limit choose Edit gt Preferences Windows or Reader gt Prefer ences Mac OS select Reviewing and enter the new value for Send Comments As FDF For Files Greater Than MB Publish comments from other reviewers When you participate in a review you may receive comments from other reviewers If a reviewer cant access the comment server they may send you their comments If you solicited feedback from individuals who werent initially invited to the review they may return a copy of the review PDF to you with their comments By taking ownership of the comments you can share them with everyone in the review Note If you publish comments from a reviewer who later gains access to the comments server those comments may appear in the PDF in duplicate 1 Open the PDF that contains comments 2 Do one of the following e Click OK when asked if you want to publish comments for this reviewer The published comments appear in the PDE Your name appears in the title bar and the author s name appears in the body of the comments preceded by the text On behalf of e Click Yes when asked if you want to merge comments or click
4. Choose View gt Navigation Panels gt Signatures or click the Signatures button 4 in the navigation pane The Signatures option isn t available for UNIX You can right click Control click a signature field in the Signatures panel to do most signature related tasks including adding clearing and validating signatures In some cases however the signature field may become locked after you sign it Expand or collapse a signature In the Signatures panel click the plus sign Windows or triangle Mac OS next to the signature to expand it Click the minus sign Windows or the rotated triangle Mac OS to collapse it When collapsed the signature shows only the name date and status Validate a timestamp certificate If a signature displays the date and time that time is the local time on the signer s computer However a second date and time may appear in the Signature Properties dialog box indicating that the signer uses a timestamp server To validate a signature that contains a timestamp you must obtain the certificate for the timestamp server and add it to your list of trusted identities Otherwise the timestamp appears in the Signatures panel as unverified and you must validate the timestamp manually 1 Click the Signatures button 4 in the navigation pane select the signature and choose Validate Signature from the Options menu 2 Click the Signature Properties button in the Signature Validation Status dialog box 3 I
5. Search index files of cataloged PDFs A full text index is created when someone uses Acrobat to define a catalog of PDFs You can search that index for the words you want to find rather than running a full text search of each individual PDF in the catalog An index search produces a results list with links to the occurrences of the indexed documents Note To search a PDF index you must open Reader as a standalone application not within your web browser In Mac OS indexes created with some older versions of Reader are not compatible with the Reader 8 Search feature and must be updated before you can use Reader 8 to search them 1 Open the Search window type the words you want to find and then click Use Advanced Search Options near the bottom of the window ADOBE READER 8 42 User Guide 2 For Look In choose Select Index 3 In the Index Selection dialog box select an index if the one you want to search is available or click Add and then locate and select the index to be searched and click Open Repeat as needed until all the indexes you want to search are selected Note You can read file data about a selected index by clicking Info and you can exclude indexes from the search either by selecting them and choosing Remove or by clearing the check box for that index 4 Click OK to close the Index Selection dialog box and then choose Currently Selected Indexes on the Look In pop up menu 5 Proceed with your search as usual sel
6. ADOBE READER 8 124 User Guide Options in the Print dialog box Most of the options in the Reader Print dialog box are the same for other applications however there will be some minor variations that are operating system specific Comments And Forms Specifies which visible content prints e Document Prints the document contents and form fields e Document And Markups Prints document contents form fields and comments e Document And Stamps Prints the document form fields and stamps but no other markups such as note comments and pencil lines Current View Selected Graphic Prints the page area including text comments and so on that is visible in the current view The option name changes depending on whether you have no pages selected Current View a page or pages selected Selected Pages or an area on a page selected using the Snapshot tool Selected Graphic Current Page Prints the page that is visible in the current view Pages Specifies the range of pages to print in the open PDE Separate numbers in a range by using a hyphen and separate multiple pages or ranges by using commas or spaces If the Use Logical Page Numbers option is selected in Page Display Preferences you can enter numbers that match the numbering printed on the pages using roman numerals or actual page numbers For example if the first page of a document is numbered iii you can enter iii or 1 to print that page Selecting Odd Pages Only or Even Pages Only
7. e Choose File gt Start Meeting 2 In the dialog box that appears do one of the following If you have an account click Log In Type the Meeting URL login and password for your Acrobat Connect account and then click Log In Your Acrobat Connect account uses your Adobe ID your email address for your login Note You can also use Meeting URLs for Macromedia Breeze and Adobe Acrobat Connect Pro accounts These accounts require a login that is different than your Adobe ID e If you dont have an account click Create Trial Account and follow the on screen directions 3 Do one of the following To invite participants to a meeting click Send An E mail Invitation type the email addresses of those you want to invite and then click Send e To share the document that s displayed on your screen click Share My Screen As participants join the meeting their names appear in the Attendee List 4 Do any of the following e Type a message in the Chat pod select who to send the message to and click the Send Message button Take notes in the Notes pod and send them out after the meeting If you want another attendee to share his or her desktop select that person s name in the Attendee List click the Set User Role button and choose Set As Presenter ADOBE READER 8 47 User Guide Attend a meeting Note This feature is available in Linux and Solaris If you don t have an Acrobat Connect account you can join a meeting as
8. 1 Click the Comments button in the navigation pane 2 Choose an option from the Sort By menu in the Comments list Show or hide comments You can hide or show comments based on type reviewer author status or checked state Hiding comments is also called filtering Filtering affects the appearance of comments in both the document window and the Comments list When you print or summarize comments you can specify whether hidden comments are printed or summarized When you hide a note comment that has been replied to all other replies in the thread are hidden as well Note In an email based review hidden comments arent included when you send the comments to the initiator From the Show menu in the Comments list do one of the following To show all comments choose Show All Comments e To hide all comments choose Hide All Comments To filter comments choose the categories that you want to appear For example if you want only note comments that you haven t checked to appear choose Show By Type gt Notes so that only the note comments appear and then choose Show By Checked State gt Unchecked so that only unchecked note comments appear To reverse a filter choose the All command for hidden categories For example if you filtered comments so that only those by a certain reviewer appear choose Show gt Show By Reviewer gt All Reviewers Reply to comments Commenting features are available only in PDFs that have co
9. 3 Do any of the following e Type the text you want to insert e To indicate that a new paragraph should be added press Enter or Return and then close the pop up note without adding text The paragraph insertion caret 4 q appears e To indicate that a space should be added press the spacebar and then close the pop up note without adding text The space insertion caret _ appears You can also indicate text edits by using the Select tool I to select text right click Control click the selected text and then choose Replace Text Comment Delete inserted text 1 In the Comment amp Markup toolbar choose the Text Edits tool HE 2 Select the text and then press Backspace or Delete or choose Cross Out Text from the menu Delete text markups If markup comments are stacked delete the comments in the Comments list Click the Comments button in the navigation pane to open the Comments list select the comment and press Delete Do one of the following e Select the markup and press Delete e Right click Control click the markup such as the highlighting or cross out and then choose Delete Highlight cross out or underline text _ Commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically include commenting rights You can use the Highlight Text tool Cross Out Text tool and the Underline Text tool to add comments by themselves or in conjunction with notes The Cross Out
10. Level B indicates that the document contains dynamic content that can be suppressed during signing If the document doesn t comply with Level A or B you may want to refrain from signing the document and contact the document author about the problem You can also use Preview Document mode outside of a signing workflow to check the integrity of a document Sign a PDF in Preview Document mode 1 Choose Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS and select Security on the left 2 Select View Documents In Preview Document Mode When Signing and click OK 3 In the PDE click the signature field or click the Sign button in the Tasks toolbar and choose Sign Document or Place Signature The document message bar appears with the compliance status and options 4 Optional Click View Report in the document message bar if available and select each item in the list to show details When youre done close the PDF SigQ Conformance dialog box 5 If youre satisfied with the compliance status of the document click Sign Document in the document message bar and add your digital signature 6 Save the PDF using a different name than the original and close the document without making any further changes If you save the document a second time your signature must be verified by using the View Signed Version option in the Signatures panel See View previous versions of a signed document on page 94 View a PDF in Preview
11. List Layers For Visible Pages Shows layers only on the currently visible pages Reset To Initial Visibility Resets layers to their default state ADOBE READER 8 36 User Guide Editing layered content You can select or copy content using the Select tool or the Snapshot tool if the PDF document includes usage rights These tools recognize and select any content that is visible regardless of whether the content is on a selected layer You can add content such as review comments stamps or form fields to layered documents just as you would to any other PDF document However the content is not added to a specific layer even if that layer is selected when the content is added Rather the content is added to the entire document Page thumbnails and bookmarks About page thumbnails Page thumbnails are miniature previews of the pages in a document You can use page thumbnails in Reader to jump quickly to a selected page or to adjust the view of the page When you move a page thumbnail you actually move the corresponding page About bookmarks A bookmark is a type of link with representative text in the Bookmarks panel in the navigation pane Each bookmark goes to a different view or page in the document Bookmarks are generated automatically during PDF creation from the table of contents entries of documents created by most desktop publishing programs These bookmarks are often tagged and can be used to make edits in the PDE See also
12. bleed boxes 29 booklet printing 126 139 bookmarks for 3D views 119 accessibility 101 finding current 20 hiding after use 21 navigating with 20 printing associated pages 129 searching 37 40 showing and hiding 20 Bookmarks tab opening 20 bookshelf 17 Boolean operators about 40 searching text with 40 braille printers creating text for 108 browser based reviews keyboard shortcuts for 133 tracking reviews 51 browsers See web browsers buttons labels 14 measuring 34 showing and hiding 14 byte serving 24 C certificates collecting 95 creating 87 directory servers and 98 managing 97 setting trust levels 97 sharing 94 verifying 97 Chinese text adding comments in 62 CID fonts Type 2 preserving hinting information 130 Circle tool See Oval tool circles creating 61 deleting 62 columns selecting 44 Comment amp Markup tools 54 commenting on a PDF 47 tools 54 comments in 3D models 121 appearance 56 checking for 49 expanding in Comments list 65 filtering 66 finding 67 forms 78 grouping comments 62 keyboard shortcuts for 133 navigating 66 opening 57 printing 124 publishing for other reviewers 50 saving an archive copy 52 searching 37 searching by 40 sending in email 50 showing and hiding 67 sorting 66 spell checking 68 sticky notes 57 text boxes compared to notes 63 viewing locked 56 connection speed setting 25 copying PDF documents 43 copying and pasting font substitution 44
13. commenting 121 defined views 119 editing 115 interacting with 112 JavaScripts 122 measuring 117 Model Tree 116 viewing 114 115 116 119 3D toolbar 112 113 A accelerators single key 107 accessibility automatic scrolling 107 bookmarks 101 checking 102 elements of 101 fonts 101 keyboard shortcuts 107 language 101 of Help 2 preferences 104 Quick Check 103 Read Out Loud 109 reading order 102 searchable text 101 security 101 tags 102 Accessibility Setup Assistant 104 accessible text about 108 Acrobat Connect 46 Actual Size command 31 Adobe Design Center 4 Adobe Digital Editions 17 Adobe Help 1 Adobe Photoshop Album Starter Edition 112 Advanced Search Options pane 40 Allow Layer State to Be Set by User Information option 26 analyzing 3D models See measuring angles measuring 117 Apply Print Overrides option 126 approving PDFs about 70 signing 84 Arabic language 17 18 Area tool 34 Arrow tool 61 arrows creating 61 deleting 62 art boxes 29 articles navigating 25 Asian fonts downloading 130 131 Asian text adding comments in 62 Attach File As Comment tool 64 attaching files to PDFs 64 sound 63 attachments searching 37 audio clips See media clips author searching by 40 Auto Complete about 76 preferences 74 Automatically Scroll about 107 command 22 autosave preferences 26 saving 43 B background downloading 25 background in 3D models 115 barcodes in Acrobat forms 77
14. cover to look inside and turn parts around as if holding them in your hands 3D content may initially appear as a two dimensional preview image Clicking the 3D model with the Hand or Select tool enables or activates the model opens the 3D toolbar and plays any animation Note Creating PDFs from 3D models requires Adobe Acrobat 3D Acrobat Professional users can add 3D models to PDFs ADOBE READER 8 113 User Guide 3D toolbar overview The 3D toolbar appears after you click the 3D model with the Hand tool which also enables the 3D model and plays any animations associated with it The 3D toolbar always appears in the area above the upper left corner of the 3D model and cannot be moved A small blue triangle appears immediately below the 3D toolbar which you can click to hide and show the toolbar Note You can disable or enable the blue triangle toggle by choosing Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS selecting 3D under Categories and then clicking the Enable Toggle For 3D Toolbar Control option You can use the 3D toolbar to zoom in and out rotate and pan across the object Use the Model Tree to hide or isolate parts or make parts transparent You manipulate a 3D model by selecting and dragging various 3D navigation tools When you navigate in 3D it may help to think of it as viewing the stationary 3D model from a cameras perspective You can rotate pan move up down or side to side and z
15. gt Comment amp Markup gt Show Comment amp Markup Toolbar e Click the Review amp Comment button gt in the Task toolbar and choose Show Comment amp Markup Toolbar C To add or remove tools for this toolbar right click Control click the toolbar and select the tool Or choose Tools gt Customize Toolbars Select a commenting or markup tool Do one of the following Select a tool from the Comment amp Markup toolbar e Choose Tools gt Comment amp Markup gt tool Note After you make an initial comment the tool changes back to the Select tool so that you can move resize or edit your comment The Pencil Highlight Text and Line tools stay selected Keep a commenting tool selected You can add multiple comments without reselecting the tool 1 Select the tool you want to use but don t use it yet 2 Choose View gt Toolbars gt Properties Bar 55 ADOBE READER 8 56 User Guide 3 Select Keep Tool Selected Change the look of your comments a Commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically Wi Ww include commenting rights You can change the color and appearance of comments or markups before or after you create them You can set the new look as the default appearance for that tool Sticky Note P25 2006 2 04 45 PM Shirley Options We need to revise these figures Sticky Note Properties Appearance Ge
16. 25 downloads 5 updates plug ins and tryouts 5 Dynamic Zoom tool 31 E eBooks 17 editing 3D models 115 PDF layer content 36 email forms 79 opening PDFs from 9 19 sending comments in 50 email based reviews participating in 47 tracking reviews 51 Enable Right To Left Language Options option 18 Enable Unicode Support option 87 encrypted documents opening 29 searching 38 encrypting creating digital IDs 87 excluding words spell check 68 exporting form data 79 Extras 3 F FDF Form Data Format forms and 79 fields clearing form data 75 filling in forms 75 file attachments opening 23 files attaching to documents 64 filtering comments 66 Find Comment command 67 Find toolbar 37 First Page button 20 Fit In Window command See Fit Page command Fit Page command 31 Fit Visible command 31 Fit Width button 31 Flash movies See media clips Flash Player 111 floating panels 15 font substitution in copied text 44 form fields See also forms signature fields in digital signatures 84 exporting data 79 measuring distances 34 reading out loud 110 searching 77 spanning pages 77 forms about types of 73 Auto Complete 74 76 barcodes 77 clearing 75 commenting in 78 emailing 79 exporting data 79 filling 75 77 highlight colors 74 interactive 73 non interactive 73 preferences 74 printing 74 124 saving 74 searching 37 77 spanning fields 77 spell checking 68 78 submitting 73 79 Free Text tool Se
17. 3D model and choose Tools gt Walk gt Windows Use the right mouse button to change the way several of the 3D navigation tools work For the Rotate Y and Spin tools right click dragging temporarily shifts to the Zoom tool For the Zoom tool it makes the tool function like a Marquee Zoom tool zooming to the area that you define when you drag For the Walk tool right click dragging makes the tool function as the Pan tool Mac OS If you have a one button mouse you can Control drag or Option drag to make the Rotate and Spin tools temporarily act as the Pan tool 3D toolbar view controls Default View Returns to a preset zoom pan rotation and projection mode of the 3D model You can use the Options menu in the View pane of the Model Tree or the Manage Views command on the 3D toolbar Views menu to set a different view as the default If an object ever moves out of your view you have in essence turned your camera completely away from the object Click the Default View icon on the 3D toolbar to move the object back into view ADOBE READER 8 114 User Guide Views menu Lists any views defined for the current 3D model Toggle Model Tree F Opens and hides the Model Tree Play Pause Animation Plays or pauses any JavaScript enabled animation The Play Pause Animation pop up menu opens a slider that you can drag back and forth to move to different times in the animation sequence Projection W Toggles between using perspe
18. 44 or the attempting to connect icon Check status in the Review Tracker 1 Choose View gt Review Tracker 2 On the left click the plus sign next to Review Servers to expand the list The green icon next to the server name indicates that the last synchronization attempt was successful The red icon indicates that the last synchronization attempt was unsuccessful The server may be disconnected from the network it may have problems writing data to the disk or it may have some other problem Contact your network administrator for help Update your profile Your comments identify you as the author by displaying your name the name you provided when you joined or started a review or your system login You can change the author name and other profile information at any time If you do your updated profile appears only in new comments existing comments aren t affected Update your review profile You can also update your review profile from the Welcome Back To Review window that appears when you rejoin a shared review 1 Choose Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS 2 To change your author name select Commenting from the list on the left and deselect Always Use Log In Name For Author Name 3 Select Identity from the list on the left ADOBE READER 8 54 User Guide 4 Edit your profile making sure to include the email address that you ll use for reviews Click OK Update your profil
19. ADOBE READER 8 23 User Guide The person who created the PDF document determines what links look like in the PDF Note Unless a link was created in Acrobat using the Link tool you must have the Automatically Detect URLs From Text option selected in the General preferences for a link to work correctly 1 Choose the Select tool 1 2 Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger A plus sign or a w appears within the hand if the link points to the web Then click the link See also Multimedia preferences on page 111 PDFs with file attachments If you open a PDF that has one or more attached files the Attachments panel automatically opens listing the attached files You can open these files for viewing edit the attachments and save your changes as permitted by the document authors If you move the PDF to a new location the attachments automatically move with it Open or close reading mode The reading mode view hides everything in the work area except the document and the menu bar Choose View gt Reading Mode Choosing Reading Mode again restores the work area to its previous view with the same navigation buttons and toolbar displays View PDFs in Full Screen mode In Full Screen mode PDF pages fill the entire screen the menu bar toolbars and window controls are hidden A PDF creator can set a PDF to open in Full Screen mode or you can
20. Acrobat to synchronize comments between the comment server and the local hard drive If you don t click this button Acrobat checks for new comments at the intervals specified in the Reviewing preferences This button is available only when new comments are published to the server in a shared review Merge Comments Copies the comments in the open PDF to your copy This option is available only for PDFs you receive from reviewers in email based reviews Publish Comments Uploads your new comments to the comment server This option is available only in shared reviews ADOBE READER 8 49 User Guide Send Comments Creates an email message addressed to the review initiator that contains the commented PDF as an attachment This option is always available in email based reviews and it appears in shared reviews only after an attempt to connecting to the comment server has failed Status Displays the connected state of the comment server If clicked a menu with additional options appears Review Tracker opens the Review Tracker Save As Archive Copy saves a copy of the PDF that is no longer connected to the review Work Offline saves a copy of the PDF that is temporarily disconnected from the review Reconnect To Server appears only in the PDF you created by choosing Work Offline Check for newly published comments When you participate in a shared review Reader synchronizes published comments on your local drive with those on the comment server and t
21. Application Startup Show Splash Screen Determines whether the application splash screen appears each time the application starts Use Only Certified Plug Ins Ensures that only Adobe certified third party plug ins are loaded The notation Currently in Certified Mode will indicate either Yes or No depending on its status Page Display preferences Default Layout And Zoom Resolution Use System Setting Uses the system settings for monitor resolution Custom Resolution Sets the monitor resolution Rendering Smooth Text Specifies the kind of text smoothing to apply None For Monitor or For Laptop LCD Smooth Line Art Applies smoothing to remove abrupt angles in lines Smooth Images Applies smoothing to minimize abrupt changes in images Use Local Fonts Specifies whether the application uses or ignores local fonts installed on your system When deselected substitute fonts are used for any font not embedded in the PDF If a font cannot be substituted the text appears as bullets and an error message appears Use 2D GPU Acceleration Appears only if your computer hardware supports 2D GPU acceleration Speeds up zooming scrolling and redrawing of page content and speeds the rendering and manipulation of 2D PDF content This option is deselected by default This option isn t available for UNIX Note If the 2D GPU Acceleration option appears on the Page Display preferences but is not available you may need to update your GPU card driver to e
22. Document mode 1 Choose Document gt Sign gt Preview Document 2 Inthe document message bar click View Report if available and select each item in the list to show details When youre done click Close and then click Exit Clear or remove a digital signature Do one of the following e To remove a signature right click Control click the signature field and choose Clear Signature Field ADOBE READER 8 User Guide e To remove all signatures in a PDF choose Clear All Signature Fields from the Options menu in the Signatures panel Creating or obtaining digital IDs About digital IDs geal pyta Gy Laie Joe ITT lisa Jones s WH Digital IDs include a private key that you safeguard and a public key certificate that you share A digital ID is like a driver s license or passport It proves your identity to people and institutions that you commu nicate with electronically A digital ID usually contains your name and email address the name of the company that issued your digital ID a serial number and an expiration date Digital IDs operate by using a key pair the public key locks or encrypts data the private key unlocks or decrypts that data When you sign PDF documents you use the private key to apply your digital signature You distribute the certificate that contains your public key and other identifying information to those who need to validate your signature verify your identity or encrypt informa
23. E NEAS 81 SIJNINOPRDES keramer alara a EEEa ea ie ASNES 84 Creatingor ObtainInGg dIgital IDS 2646454 tarreni bie e E e ENGRA E EINE RENAS 86 Chapter 7 Validating digital signatures ValOAUING SIGMALUNES acuacsdacteaivs dans oo a an aewmrn eee au eee or areatete Coenen 91 Sharing and managing certificates 6 ccc cence eee e ene e een eeeneeeenes 94 DREO SEINES aR ho eda aod oe rere mio oa ar na ares a ea eaten 98 Chapter 8 Accessibility tags and reflow Accessibilty Teatres cates cant ces scar tie EETA E eae iowa outanssanteeseeats 100 Checking the accessibility Of PDFS icacd sda ewhiglus chi r E Wei ee OEREN 102 Reading PDFs with reflow and accessibility features oo cece cece cence eens 104 Chapter 9 Movies sounds and 3D models MOVIES ANGSOUNOS vate Sila ied oii ccc a doe ms ae dora A Bed tanned Seva aoe eae ay es 111 Interacting MitS D Models gresis ae ea a aa a A morindwen vance vagends 112 Chapter 10 Printing BaSIGPMINUIMO TASKS ian Sout eR E A E N A E aaa teen AOAR AS 123 OMerwaystO PHACPDFS merrie iarna aa A a T eed coe beers a a 126 Advanced MIMESCULIINGS sco atevesiad s apn hao sarteaven ame aes Sau on eae ae een eee aaa 129 Chapter 11 Keyboard shortcuts KeVDOdreSMOMCUIS iuerre ran AA O EA R oreo EOE 132 Chapter 1 Before you begin Installation Requirements To review complete system requirements and recommendations for your Adobe software see the Read Me file included with your
24. Help Resource Center at www adobe com go documen tation To see the PDF documentation included with your software look in the Documents folder on the installation or content disc Printed documentation Printed editions of the in product Help may be available for purchase in the Adobe Store at www adobe com go store You can also find books published by Adobe publishing partners in the Adobe Store A printed workflow guide is included with all Adobe Creative Suite 3 products and stand alone Adobe products may include a printed getting started guide Note Printed documentation is not available in all languages Using Help in the product In product Help is available through the Help menu After you start the Adobe Help Viewer you can access Help for additional Adobe products installed on your computer Topics may contain links to additional content on the web If you search for a phrase such as shape tool enclose it in quotation marks to see only those topics that include all the words in the phrase applies to roman language versions of the software Accessibility features Adobe Help content is accessible to people with disabilities such as mobility impairments blindness and low vision In product Help supports these standard accessibility features e The user can change text size with standard context menu commands Microsoft Windows and standard menu commands Apple Mac OS e Links are underlined for easy recog
25. Model Tree button F on the 3D toolbar or by right clicking the 3D model and choosing Show Model Tree Note Using the Model Tree requires version 7 0 7 or later of either Acrobat or Adobe Reader Users with earlier versions can interact with 3D models but not with the Model Tree The Model Tree has three panes each of which displays a specific type of information or controls Structure pane The topmost pane shows the tree structure of the 3D object For example a 3D object depicting a car may have separate groups of objects called nodes for the chassis engine and wheels In this pane you can move through the hierarchy and select isolate or hide various parts Product Manufacturing Information PMI appears as a group of items on the same hierarchical level as its related object or assembly View pane The middle pane lists the views that the document author has defined for that 3D object After you change the view such as by isolating and rotating a part you can simply click one of the listed views to return the 3D model to a saved state See Set 3D views on page 119 Object Data pane The lower pane displays other information including properties and metadata if any about the object or part You cannot edit this information for 3D objects in Reader Note You can change the default behavior for the Model Tree by choosing Edit gt Preferences Windows or Reader gt Preferences Mac OS selecting 3D under Categories and
26. Most keyboard shortcuts in Reader dont require that you enable single key accelerators 1 Choose Edit gt Preferences Windows UNIX or Acrobat gt Preferences Mac OS 2 Select General and then select Use Single Key Accelerators To Access Tools Note Some screen readers do not work with Reader single key accelerators Scroll automatically The automatic scrolling feature makes it easier to scan through long PDFs especially reflowed documents You can scroll through pages without using keystrokes or mouse actions 1 Choose View gt Automatically Scroll 2 Do any of the following e To change the scrolling speed to a specific speed press a number key 9 for fastest 0 for slowest To increase or decrease the scrolling speed press the Up Arrow or Down Arrow key depending on the direction of scrolling To reverse the direction of scrolling press the minus sign key To jump to the next or previous page press the Left Arrow or Right Arrow key To stop automatic scrolling press Esc or choose View gt Automatically Scroll again ADOBE READER 8 108 User Guide Save as accessible text for a braille printer Note This document uses the term braille printer to refer to any device that is used to convert accessible text to a form that can be used by a person with blindness or low vision This feature isn t available for UNIX You can save a PDF as accessible text to print on a braille printer Accessible tex
27. PPD file selected In UNIX use the Print dialog box to set the level of PostScript for your printer Other available options include Download Asian Fonts Optimize For Speed and Save Printer Memory Print Method Specifies the level of PostScript to generate for the pages Choose the level of PostScript appropriate for your printer Font And Resource Policy Specifies how fonts and resources in the document are sent to a printer when those fonts and resources arent present on the printer Send At Start Downloads all fonts and resources at the start of the print job The fonts and resources remain on the printer until the job has finished printing This option is the fastest but uses the most printer memory e Send By Range Downloads fonts and resources before printing the first page that uses them and then discards them when they are no longer needed This option uses less printer memory However if a PostScript processor reorders the pages later in the workflow it might not reorder the font downloading correctly resulting in missing fonts This option may not work with some printers Send For Each Page Downloads all fonts and resources for a given page before the page prints and then discards the fonts when the page has finished printing This option uses the least printer memory Download Asian Fonts Prints documents with Asian fonts that aren t installed on the printer or embedded in the PDE The Asian fonts must be present on the
28. READER 8 83 User Guide To edit or delete a signature appearance select it in the Appearance box and then click Edit or Delete See also Enable right to left languages on page 18 Add a timestamp to signatures You can include the date and time you signed the document as part of your signature Like signatures timestamps are easier to verify when they re associated with a timestamp authority s trusted certificate Including a timestamp helps to prove that the document wasn t changed after you signed it and reduces the chances of an invalid signature You can obtain a timestamp from a third party timestamp authority or from the certificate authority that issued your digital ID Timestamps appear in the signature field and in the Signature Properties dialog box If a timestamp server is configured that timestamp appears in the Date Time tab of the Signature Properties dialog box If no timestamp server is configured the signatures field displays the local time of the computer at the moment of signing Configure a timestamp server To configure a timestamp server you need the server name and URL ora Forms Data Format FDF file that contains the server settings 1 Choose Document gt Security Settings 2 Select Time Stamp Servers on the left 3 Do one of the following e If you have an FDF file with the timestamp server settings click the Import button Select the FDF file and click Open e If you have a URL for the ti
29. Size Displays the page measurements beside the horizontal scroll bar Use Smooth Zooming When deselected turns off animation effects which improves performance Use Smooth Scrolling When deselected turns off animation effects which improves performance Opening restricted documents Open secured PDFs If you receive a PDF that is protected by security features you may need a password to open the document Some protected documents have restrictions that prevent you from printing editing or copying content in the document If a document has restricted features any tools and menu items related to those features are dimmed If a document is restricted or has a special status the Security Settings button or the Signatures button 2f appear to the left of the document window Click the button to discover the protection settings and determine which features are restricted If you have trouble opening a PDE or if youre restricted from using certain features contact the author of the PDF Restrict URLs and attachments in PDFs Reader warns you any time you try to open a URL web link or a file attachment that uses a disallowed file type URLs and disallowed file types for example EXE are potentially dangerous because they can transfer or run programs macros or viruses that can damage your computer You can allow Reader to contact specific websites by adding those URLs to your list of allowed websites in the Trust Manager preferences R
30. Text tool and the Underline Text tool don t appear in the Comment amp Markup toolbar by default You can add a highlight with a note or you can cross out text by selecting the text using the Select tool or Text Edits tool and then choosing that option from the menu that appears However if you re marking up a lot of text the specialized tools are faster and easier to use 1 Choose Tools gt Comment amp Markups and select the Highlight Text tool 2 the Cross Out Text tool or the Underline Text tool J Note If you want to apply more than one comment using the Cross Out Text tool or the Underline Text tool choose View gt Toolbars gt Properties Bar and select Keep Tool Selected in the Properties toolbar after you select the tool The Highlight Text tool stays selected after you make the first comment 2 Drag from the beginning of the text you want to mark up Ctrl drag Windows UNIX or Option drag Mac OS to mark up a rectangular area of text This is especially useful when marking up text in a column 3 Optional To add a note double click the markup to add text in a pop up note Stamp a document Commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically include commenting rights ADOBE READER 8 60 User Guide You apply a stamp to a PDF in much the same way you apply a rubber stamp to a paper document You can choose from a list of predefined stamps or you ca
31. This cache reduces subsequent search times for that PDE Maximum Cache Size Limits the temporary cache of search information for the Fast Find option to the specified size in megabytes between 5 and 10 000 The default setting is 100 Purge Cache Contents Deletes the Fast Find options entire temporary cache of search information If you accidentally close the Search window while reviewing the results of a search click the Search button to display the results or choose Edit gt Search Results gt Next Result or Previous Result The most recent search results remain until you run another search or close Reader ADOBE READER 8 43 User Guide Saving PDFs About saving PDFs You can usually save a copy of a PDE or if the creator of the document enabled additional usage rights you can save comments entries in form fields or digital signatures that you have added to a document If a document has additional or restricted usage rights the document message bar under the toolbar area describes the assigned restric tions or privileges when you open the document If the file permissions allow you can also save the contents of a PDF in text format This allows you to easily reuse the text from a PDF and to use the content with a screen reader screen magnifier or other assistive technology Save a copy of a PDF 1 Choose File gt Save As or Save A Copy if Save As is not shown 2 In the Save As dialog box enter the filename and locati
32. Windows Personal Certificates If the PKCS 12 ID contains multiple IDs you must configure the password and timeout at the file level 1 Choose Document gt Security Settings 2 Expand Digital IDs on the left select Digital ID Files and then select a digital ID on the right 3 Click the Change Password button Type the old password and a new password Confirm the new password and then click OK 4 With the ID still selected click the Password Timeout button 5 Specify how often you want to be prompted for a password Always Prompts you each time you use the digital ID After Lets you specify an interval Once Per Session Prompts you once each time you open Reader Never Youre never prompted for a password ADOBE READER 8 90 User Guide 6 Type the password and click OK Delete your digital ID When you delete a digital ID in Reader you delete the actual PKCS 12 file that contains both the private key and the certificate Before you delete your digital ID make sure that it isn t in use by other programs or required by any documents for decryption Note You can delete only self signed digital IDs that you created in Reader 1 Choose Document gt Security Settings 2 Select Digital IDs on the left and then select a digital ID on the right 3 Click Remove ID and click OK See also Delete a certificate from trusted identities on page 98 Protecting digital IDs By protecting your digital IDs you can prevent
33. a guest Note Acrobat Connect is not available in all languages 1 In the email invitation click the URL for the meeting or type the Meeting URL in the address box of a browser 2 Type the login and password for your Acrobat Connect account or log in as a guest 3 In the Acrobat Connect meeting do any of the following To send a message type it in the Chat pod select who to send it to and click the Send Message button To clear the Chat pod or change the font size click the Pod Options button and choose an option To take notes type them in the Note pod Acrobat Connect preferences Note This feature is available in Linux and Solaris When you start an Acrobat Connect meeting the Meeting URL and login you provide are stored in the Acrobat Connect preferences To change your Acrobat Connect account settings choose Edit gt Preferences Windows Linux or Reader gt Preferences Mac OS and select Meeting on the left The login for your Acrobat Connect account is your Adobe ID To change your login create a new Adobe ID on the Adobe website Note Acrobat Connect is not available in all languages Participating in a PDF review Review a PDF When you receive an email invitation to a PDF review the invitation typically includes the PDF as an attachment or provides a URL to the PDE Alternatively you may receive a Forms Data Format FDF attachment When opened an FDF file configures your review settings and opens th
34. and the Pencil Eraser tool removes the pencil markups To specify the line width color and other properties before you draw right click Control click the drawing tool choose Properties and set the desired options in the Properties dialog box 2 Draw in the PDF e To create a cloud or polygon shape click to create the start point move the pointer and click to create each segment To finish drawing the shape click the start point or right click Control click and choose Complete from the menu Double click to end a polygon line e To draw a line arrow or rectangle either drag across the area where you want the markup to appear or click twice once to create the start point and once to create the end point e To draw a square or circle or to draw a line thats horizontal vertical or at a 45 angle press Shift while you draw ADOBE READER 8 62 User Guide e To draw free form lines using the Pencil tool drag where you want to begin drawing You can release the mouse button move the pointer to a new location and continue drawing To erase parts of the drawing select the Pencil Eraser tool and drag across the areas of the drawing that you want to remove 3 To edit or resize the markup select it and drag one of the handles to make your adjustments 4 To add a pop up note to the markup select the Hand tool and double click the markup 5 Optional Click the close button in the pop up note A note icon appears to the
35. any panel button on the left side of the work area to open that panel e Choose View gt Navigation Panels gt Show Navigation Pane 2 To close the navigation pane do one of the following e Click the button for the currently open panel in the navigation pane e Choose View gt Navigation Panels gt Hide Navigation Pane Note The creator of the PDF can control the contents of some navigation panels and may make them empty Adjust navigation panels Like toolbars navigation panels can be docked in the navigation pane or they can float anywhere in the work area You can hide or close panels you don t need and open the ones you do You can also adjust the width of the navigation pane Change the display area for navigation panels e To change the width of the navigation pane drag its right border e To collapse a floating panel without closing it click the tab name at the top of the window Click the tab name again to restore the panel to its full size Change the orientation of a docked navigation panel By default some panels such as Bookmarks appear in a column on the left side of the work area Others such as the Comments panel appear horizontally across the bottom of the document pane You can change the orientation of any panel to either vertical or horizontal by dragging the button for that panel which appears on the left side of the work area e To orient the panel vertically drag its button to the upper part of the navi
36. are ignored and tables arent recognized as such ADOBE READER 8 User Guide Use Reading Order In Raw Print Stream Delivers text in the order in which it was recorded in the print stream This method is faster than Infer Reading Order From Document This method analyzes text only form fields are ignored and tables aren t recognized as such Override The Reading Order In Tagged Documents Uses the reading order specified in the Reading preferences instead of that specified by the tag structure of the document Use this preference only when you encounter problems in poorly tagged PDFs This preference corresponds to the Override The Reading Order In Tagged Documents option in the Accessibility Setup Assistant Page Vs Document This preference determines how much of a document is delivered to a screen reader at a time If a PDF isnt tagged Reader may analyze the document and attempt to infer its structure and reading order which can take a long time for a long document You may want to set Reader to deliver only the currently visible page so that it analyzes only a small piece of the document at a time This consideration will vary depending on the size and complexity of the document and on the features of the screen reader When Reader delivers information to a screen reader screen magnifier or other assistive software it loads information into a memory buffer that is directly available to the assistive software The amount of information that is
37. as are granted to all other end users pursuant to the terms and conditions herein Unpublished rights reserved under the copyright laws of the United States Adobe agrees to comply with all applicable equal opportunity laws including if appropriate the provisions of Executive Order 11246 as amended Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 38 USC 4212 and Section 503 of the Rehabilitation Act of 1973 as amended and the regulations at 41 CFR Parts 60 1 through 60 60 60 250 and 60 741 The affirmative action clause and regulations contained in the preceding sentence shall be incorporated by reference Contents Chapter 1 Before you begin MaG OR aar eee cavtea A ENEA attests eee tee ee eta eas cee 1 WSINGSACLODCTHCUD nara A EE an dyu tanec eee ea ean aes See 1 RESOUNCES Sariani ct ieee tone toh ideas dete ds eee ieeeteeds ues ac ancun dv eerenererdes eed 3 WAI SHEW geeneen wade tie 28 Sie ee hae Sate ea gas wen eee au et aed EEA wee deeaeees 6 Chapter 2 Work area WORKalea Dasi ie svcrsras qin Roero pT einen y eee oa eed see erase wees emee S 8 Customizing The WOrkKaled parceriers Eper Annen eee se eteleeee meena A a eee eeaes 11 Maintaining the SoftWare ch n asisiagewneliacee EN E N A GRS 16 NON ENGIISHIANGUAGES 24d drwneieacahetsncddotentawausiokeedeienetes E RS 17 Chapter 3 Viewing searching and saving PDFs VIEWING PDP Dages Sadsile ies Colmes ra a aa Ara ed aaa oea emus 19 Opening rest
38. content displayed on the screen e Drag a rectangle around the text or images or a combination of both e Drag a rectangle within an image to copy just a portion of the image Colors in the selected area are inverted momentarily to highlight the selection The selection is copied automatically to the clipboard when you release the mouse button If a document is open in another application you can choose Edit gt Paste to paste the copied selection directly into the target document 46 Chapter 4 Review and comment If the form initiator has granted additional usage rights you can use the commenting and markup tools to review PDFs and manage import and export your review comments Use Acrobat Connect to start online meetings Meetings Start a meeting Note This feature is available in Linux and Solaris From Reader you can start a meeting to share your desktop and review PDF documents Adobe Acrobat Connect is a personal web conference tool that you can access from Reader to conduct real time meetings on your desktop Attendees join the meeting by logging into a web based meeting space from their own computers You must have an Acrobat Connect account to start and attend meetings You can subscribe or set up a trial account by clicking the Start Meeting button in Reader to get started Note Acrobat Connect is not available in all languages 1 To start a meeting do one of the following e Click the Start Meeting amp button
39. expect you may need to specify options in the Advanced Print Setup dialog box Windows Mac OS or the Print dialog box UNIX For example if your printed output doesn t match the document s on screen appearance you may need to try printing the document as an image Or if a PDF uses fonts that aren t embedded you must download the fonts to the printer when you print the document Set advanced print options The Advanced Print Setup dialog box is available for PostScript and non PostScript printers Note In UNIX set advanced print options in the Print dialog box For descriptions of the available options see PostScript options PostScript options on page 130 1 In the Print dialog box click Advanced 2 Set options for PostScript printers and then click OK Note Reader sets the PostScript level automatically based on the selected printer ADOBE READER 8 130 User Guide PostScript options In Windows or Mac OS use the PostScript Options panel of the Advanced Print Setup dialog box to set options for a particular PostScript printer such as how to handle nonresident printer fonts and whether to download Asian fonts In addition if a PDF contains device dependent settings such as halftones and transfer functions these settings can be sent in the PostScript output to override the default settings in the printer To use these options you must be connected to a PostScript printer or have a PostScript printer driver installed with a
40. field or page action Each movie and sound file includes a play area from which the media can be activated The play area typically appears on the PDF page as an image or a rectangle but can also be invisible Note You must have the necessary hardware and software installed to play the media files To help protect your computer from viruses Reader solicits your approval before playing multimedia files from unverified sources You can change this default behavior in the Multimedia Trust preferences Using the Hand tool or the Select tool click the play area of the movie or sound file When the pointer is positioned over the play area it changes to the play mode icon q Multimedia preferences Note The movies and sounds features are avilable in Linux but not in UNIX You can specify the media player you want to play movies and sounds by choosing Edit gt Preferences Windows Linux or Reader gt Preferences Mac OS and then selecting Multimedia from the left side of the dialog box Preferred Media Player Only Real Player is supported Accessibility Options Specify if you want special features if available to appear when media plays such as subtitles and dubbed audio Specify the preferred language for the media in case multiple languages are available Multimedia Trust preferences Note The movies and sounds features are available for Linux but not for other UNIX platforms In the Multimedia Trust preferences you can spec
41. list and then click the trash icon in the Comments List toolbar Set a status or check mark Commenting features are available only in PDFs that have commenting enabled PDFs in a review workflow typically include commenting rights Statuses and check marks are useful for keeping track of comments that you ve read or that require further action In Windows you can use a status or a check mark to indicate which comments you want to export to a Word document By setting the review status you can show or hide a group of comments and let review participants know how you are going to handle the comment Once the review status is set you cannot remove the review status display from the comment in the Comments list even if you change the review status to None Check marks are for your personal use and do not appear when others view the PDF unless you change the status of comments Set a status 1 Select the comment in the Comments list click the Set Status button and choose an option The review status appears in the comment along with the name of who set the review status If another reviewer sets the review status for that comment both reviewers names and review statuses appear in the Comments list 2 To view a comments history of changes right click Control click the note icon markup or title bar of a pop up note and then choose Properties Click the Review History tab Flag comments with a check mark In the Comments list click
42. menu 5 If you selected advanced digital signature preferences do any of the following e Choose a reason for signing the document e Type your location and contact information e Review any document warnings about content that may impact signing OV If your digital ID requires a password type it in the Password box ADOBE READER 8 85 User Guide 7 Click Sign and specify a new name for the document so you can make changes to the original PDF without inval idating the signature and click Save Sign a PDF in a web browser To sign a PDF on the web the document must contain an empty signature field When you sign a document in a browser only the incremental portion of the file is saved to your hard drive 1 Click a signature field and then follow the steps to add your digital signature 2 To retain a copy of the signed document click the Save A Copy button lt in the File toolbar Sign in Preview Document mode For best results use the Preview Document feature when you sign documents This feature analyzes the document for content that may alter the document s appearance and then suppresses that content allowing you to view and sign the document in a static and secure state When you view a PDF in Preview Document mode a document message bar lets you know if the PDF complies with the PDF SigQ Level A and Level B specification Level A indicates that the document contains no dynamic content that can alter its appearance
43. of Reader is earlier than 7 0 you re prompted to download the latest version of Adobe Reader You can select any of the digital identity stamps in the Stamps palette to approve the document A digital identity stamp contains identity information that you provide such as name title organization and email address and it can be used in place of a signature When you apply a stamp it becomes part of the document s page content You can delete your own stamp during the approval process however once the approval process is completed your stamp is locked You can t move or delete stamps from other participants You may also reject documents that don t meet your standards In addition to adding digital stamps to a PDF you can add other types of comments including note comments text edits custom stamps and file attachments See also Create a custom stamp on page 60 Commenting and markup tools overview on page 54 ADOBE READER 8 71 User Guide Approve a PDF 1 Open the PDF attachment in the approval invitation email message Note If you haven t added identity information to the stamp you re prompted to do so 2 Select a stamp from the Stamps palette To view all stamps scroll or drag a corner to resize the window 3 Click the document to apply your approval stamp Note To delete a digital identity stamp that you ve applied select it and press Delete If you select Print Save A Copy or Email during the approva
44. of the following e Select Email The Data To Someone and click Next to send your certificate as an FDF file to another user Type the email address click Email and then send the email message that appears in the default email application For UNIX type the email address and provide information in the Name Title Organization Name and Organization Unit fields then click Next Click the Sign button to sign the document You may be required to provide your password Click Next Type a recipient email address in the To field and click Next Verify the accuracy of the information in the dialog box and click Finish The information will be sent using the computer s default email client ADOBE READER 8 95 User Guide e Select Save The Data To A File and click Next Choose a file type from the menu specify a name and location for the file and click Save For UNIX click the Sign button to add your signature You may be required to provide your password Click Next In the Name field provide the path in the directory system to where you want to save the data then click OK Verify the accuracy of the path and click Next Verify the accuracy of the information presented and then click Finish Get certificates from other users You keep certificates that you receive from other users in a list of trusted identities This list is like an address book that stores certificates It lets you validate the signatures of these users on any documents you rece
45. of the window choose View gt Zoom gt Fit Visible Part of the page may be out of view To see keyboard shortcuts for resizing the document open the View menu Show a page at actual size Choose View gt Zoom gt Actual Size The actual size for a PDF page is typically 100 but the document may have been set to another magnification level when it was created ADOBE READER 8 32 User Guide Change the magnification with zoom tools Do one of the following e Click the Zoom In button F or the Zoom Out button in the toolbar e Enter a magnification percentage in the Select amp Zoom toolbar either by typing or choosing from the pop up menu Drag the Marquee Zoom tool F to define the area of the page that you want to fill the document pane Drag the Dynamic Zoom tool 4 up to increase the magnification and down to decrease magnification When the Marquee Zoom tool is selected you can Ctrl click Option click or Ctrl drag Option drag to zoom out Holding down Shift switches temporarily from the Marquee Zoom tool to the Dynamic Zoom tool Change the magnification by using a page thumbnail 1 Click the Pages button on the left side of the window to view the page thumbnails 2 Locate the thumbnail for the current page and then position the pointer over the lower right corner of the page view box until the pointer changes into a double headed arrow 3 Drag the corner of the box to reduce or expand the view of th
46. only provide infor mation and cannot be edited Like all toolbars the Properties toolbar can float or be docked in the toolbar area The Properties toolbar is different in that it doesn t contain tools and can t be customized to hide options 1 Do one of the following e Choose View gt Toolbars gt Properties Bar Right click Control click the toolbar area and choose Properties Bar from the context menu N Select the object or tool that you want to review W Change properties for the selected item as desired If you want to change object properties other than those listed in the Properties toolbar right click Control click the object and choose Properties Show or hide the navigation pane The navigation pane is an area of the work space that can display different navigation panels Typically these panels act like a table of contents with items you can click to jump to a specific place in the document For example the Pages panel contains thumbnail images of each page clicking a thumbnail opens that page in the document ADOBE READER 8 15 User Guide When you open a PDF the navigation pane is closed by default but buttons along the left side of the work area provide easy access to various panels such as the Pages panel button and the Bookmarks panel button When Reader is open but empty no PDF is open the navigation pane is unavailable 1 To open the navigation pane do one of the following e Click
47. or three points You can also display comments while taking measurements However these comments also called measurement markups are not preserved after the document is closed 3D measurement display 1 Click a 3D model in a PDF to enable it 2 Click the 3D Measurement Tool icon gt on the 3D toolbar If the 3D toolbar view is set for consolidated tools the 3D Measurement tool is available on the pop up menu under the Rotate Spin Pan Zoom or Walk tool 3 Select the options you want in the Snap Enables Measurement Types and Units And Markup Settings areas of the 3D Measurement Tool palette 4 Under Units And Markup Settings change the options as needed Leave the 3D Measurement Tool palette open ADOBE READER 8 118 User Guide 5 Measure the 3D model e To measure the distance between two positions on the 3D model click to set a start point and move the pointer to another location or an edge e To measure the circumference of a round shape move the pointer to the edge of the shape so that a circle appears and click once e To create and set the position of an annotation on the measurement select Measurement Markup in the 3D Measurement Tool palette and then type a markup message in Annotation Measure the 3D model as described above but click to set the end point for the measurement and then click a third time to set the location of the measurement and annotation text e To discontinue a measurement right cli
48. parts of the page or change the magnification There are many ways to navigate but the following items are commonly used Note If you do not see these items choose View gt Toolbars gt Reset Toolbars Next and Previous The Next Page 5 and Previous Page lt buttons appear on the Page Navigation toolbar The text box next to them is also interactive so you can type a page number and press Enter to go directly to that page ADOBE READER 8 20 User Guide Scroll bars Vertical and horizontal scroll bars appear to the right and bottom of the document pane whenever the view does not show the entire document Click the arrows or drag to view other pages or different areas of the page Select amp Zoom toolbar This toolbar contains buttons and controls for changing the page magnification Pages panel The Pages button on the left side of the work area opens the navigation pane to the Pages panel which displays thumbnail images of each page Click a page thumbnail to open that page in the document pane See also Retrace your viewing path on page 22 Adjust page magnification on page 31 Page through a document There are many ways to turn pages in a PDF Many people use the buttons on the Page Navigation toolbar but you can also use arrow keys scroll bars and other features to move forward and backward through a multipage PDF The Page Navigation toolbar opens by default The default toolbar contains frequently used to
49. revise this text E sf Sticky Mote F 26 2006 10 30 44 4M Status Mark ag Review state Accepted 7 27 2006 11 31 11 AM Mark Migration state Confirmed 7fe7 2006 11 38 19 AM The Comments button in the navigation pane opens the Comments list Open the Comments list 1 Do one of the following e Click the Comments button 4 in the navigation pane Click the Review amp Comment button in the Task toolbar and choose Show Comments List 2 Using the options at the top of the Comments list do any of the following e Expand or collapse the comments Click Expand All or Collapse All in the Comments List toolbar To expand or collapse individual comments click the plus and minus signs next to the comment ADOBE READER 8 66 User Guide e Browse through the comments Click a comment in the list or click the Next button or the Previous button to go to the next or previous comment These buttons are unavailable if no comment is selected The page on which the selected comment is located appears in the document pane and the selected comment scrolls into view To go to the page where another comment is located simply click the comment in the list Sort comments You can sort comments in the Comments list by author page type date color checked state or status by person In a thread of replies only the first message is sorted and the reply messages are sorted in the same category as the first message in the thread
50. search includes any text appearing in form fields as well as other text in the PDF whether you typed the text or selected it from a list or menu on the form Do one of the following e Type the text you want to search for in the Find box in the toolbar and then press Enter To find the next instance of the search text press Enter again e Choose Edit gt Search and type the text into the Search window Then select other basic or advanced options for searching and click Search ADOBE READER 8 78 User Guide Spell check form entries You can spell check the text you typed in note comments and form fields If you want to check the spelling in a comment first open the comment window You cannot check the spelling of text in the underlying Adobe PDF document Correct a misspelling Right click Control click the word in the form field or comment window and then choose the correct word from the list of alternatives Spell check entries and comments 1 Choose Edit gt Check Spelling gt In Comments If the PDF document is open in a web browser make sure that the Edit toolbar is open and click the Spell Check button 24 2 Click Start to begin the spell check When a word that may be misspelled is found it appears under Word Not Found Suggested corrections appear under Suggestions 3 Ifa possibly misspelled word appears under Word Not Found do any of the following e Edit the unrecognized word by typing To undo your c
51. the view Display Bounding Box Displays the box that encloses the 3D object or selected parts of the model Set Bounding Box Color Changes the color of the bounding box Choose this option select a color and then click OK Hide Displays the model without showing the selected parts You can also select and deselect check boxes in the top pane of the Model Tree to hide and show different parts Isolate Displays only the selected part hiding all others Zoom To Part Changes the center focus from the entire 3D model to the selected parts This setting is especially useful for rotating a part allowing the rotation to occur around the part s center focus rather than that of the entire model Transparent Displays a see through version of the selected part Export As XML Creates a separate XML file of either Whole Tree or Current Node of the 3D model Note If the 3D model was created to include Product Manufacturing Information PMI options for showing and hiding the PMI may be available on this menu Measure 3D objects Use the 3D Measurement Tool to measure 3D models You can create measurements between combinations of points or edges of the 3D model As you move the pointer over the 3D model specific points and edges are highlighted The 3D Measurement Tool supports four types of measurements perpendicular distance between two straight edges linear distance between two points the radius of circular edges and the angle between two edges
52. toolbar Important Mac OS If you have Adobe Reader installed on your system and subsequently install Acrobat Safari continues to use Adobe Reader to open PDFs in your browser To reconfigure Safari to use Acrobat you must quit Safari and all versions of Acrobat or Adobe Reader start Acrobat and then start Safari while Acrobat is running Internet preferences In Adobe Reader choose Edit gt Preferences Windows UNIX or Acrobat gt Preferences Mac OS and select Internet under Categories Display PDF In Browser Displays any PDF opened from the web in the browser window If this option is not selected PDFs open in a separate Acrobat window On Mac OS if you have installed versions of Adobe Reader and Acrobat you can select which application and which version to use This option isn t available for UNIX however browser preferences can be set in Edit gt Preferences and select Internet under Categories then either type the following path or browse to usr bin firefox and then click OK Allow Fast Web View Downloads PDFs for viewing on the web one page at a time If this option is not selected the entire PDF downloads before it is displayed If you want the entire PDF to continue downloading in the background ADOBE READER 8 25 User Guide while you view the first page of requested information also select Allow Speculative Downloading In The Background Allow Speculative Downloading In The Background Allows a PDF to continue dow
53. width and height to fit 1 Choose File gt Print 2 From the Page Scaling menu choose Fit To Printable Area or Shrink To Printable Area Other ways to print PDFs About booklets Booklets are documents with multiple pages arranged on sheets of paper that when folded present the correct page order You can create 2 up saddle stitched booklets where two side by side pages printed on both sides are folded once and fastened along the fold The first page prints on the same printed sheet as the last page the second page on the same sheet as the second to last page and so on Each page is automatically centered on the sheet and large pages are scaled shrunk to fit the printable area When you collate fold and staple the double sided pages the result is a single book with correct pagination To print booklets your printer must support either automatic or manual duplex printing printing on both sides of the paper Manual duplex printing requires two separate printing passes one to print the front side and another to print the back side To find out whether your printer supports duplex printing check the printer manual contact the printer manufacturer or click the Properties button in the Print dialog box and look for options that mention two sided or duplex printing ADOBE READER 8 127 User Guide Pages arranged in PDF top pages arranged in booklet layout bottom and pages printed and folded
54. words in context or you can open the Check Spelling dialog box The comment in the document window is updated with your changes See also Spell check form entries on page 78 Spell check a single word 1 Open the pop up note of a comment 2 Select the word you want to check and right click Control click the selection 3 Select the correct word from the list of alternatives that appear at the top of the menu Spell check all text in comments 1 Choose Edit gt Check Spelling gt In Comments Fields amp Editable Text If the PDF is open in a browser make sure that the Edit toolbar is open and click the Spell Check button 24 2 Click Start to begin the spell check When a word that may be misspelled is found it appears under Word Not Found Suggested corrections appear under Suggestions 3 To change the word that may be misspelled do one of the following e Edit the selected word To undo your change click Undo Edit To accept your change click Change e Double click a suggested correction e Click Ignore if you don t want to change the word and want to continue with the check e Click Ignore All to ignore every instance of the word Click Add to add the word to your personal dictionary ADOBE READER 8 69 User Guide e Select a suggested correction and then click Change Click Change All to replace every instance of the unrecog nized word with the suggested correction 4 Click Done Specify a language dicti
55. 2 file so that you can continue to open encrypted documents should you lose your keys The mechanisms used to protect private keys stored in the Windows certificate store vary depending on what company has provided the storage Contact the provider to determine how best to protect these keys from unautho rized access and for backup purposes In general you should use the strongest authentication mechanism available and should seek to require a strong password or PIN when possible What to do if a digital ID is lost or stolen If your digital ID was issued by a certificate authority immediately notify the certificate authority and request the revocation of your certificate You should also stop using your private key If your digital ID was self issued destroy the private key and notify anyone to whom you sent the corresponding public key certificate i Chapter 7 Validating digital signatures When you validate a digital signature you verify the identity of the person who signed the PDE In many cases you ll need the signer s certificate to validate their digital signature Validating signatures Checking the validity of a signature By default signatures are validated when you open a PDE An icon appears in the signature field on the document page to indicate the signature status Further details about the status appear in the Signatures panel and in the Signature Properties dialog box Third party signature handlers may provide
56. ADOBE READER 8 USER GUIDE Adobe 2007 Adobe Systems Incorporated All rights reserved Adobe Reader 8 for Windows Mac OS and UNIX If this guide is distributed with software that includes an end user agreement this guide as well as the software described in it is furnished under license and may be used or copied only in accordance with the terms of such license Except as permitted by any such license no part of this guide may be reproduced stored in a retrieval system or trans mitted in any form or by any means electronic mechanical recording or otherwise without the prior written permission of Adobe Systems Incorporated Please note that the content in this guide is protected under copyright law even if it is not distributed with software that includes an end user license agreement The content of this guide is furnished for informational use only is subject to change without notice and should not be construed as a commitment by Adobe Systems Incorpo rated Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational content contained in this guide Please remember that existing artwork or images that you may want to include in your project may be protected under copyright law The unauthorized incorporation of such material into your new work could be a violation of the rights of the copyright owner Please be sure to obtain any permission required fro
57. Abra DERS mba Mi Biji L Pyri pfa Am iah at L i pia Pieri titan h Pa PE A Veal a r 5 Adote Design Gamer Pmi caa Le eg Setar reiini ngii Videor ard postions Trci ba t E a a Fa ra Faa nay e 3am F F bh Popr ssd Acioa i In addition to sample code and tutorials you ll find RSS feeds online seminars SDKs scripting guides and other technical resources Visit Adobe Developer Center at www adobe com go developer Customer support Visit the Adobe Support website at www adobe com support to find troubleshooting information for your product and to learn about free and paid technical support options Follow the Training link for access to Adobe Press books a variety of training resources Adobe software certification programs and more Downloads Visit www adobe com go downloads to find free updates tryouts and other useful software In addition the Adobe Store at www adobe com go store provides access to thousands of plug ins from third party developers helping you to automate tasks customize workflows create specialized professional effects and more Adobe Labs Adobe Labs gives you the opportunity to experience and evaluate new and emerging technologies and products from Adobe At Adobe Labs you have access to resources such as these e Prerelease software and technologies e Code samples and best practices to accelerate your learning e Early versions of product and technical documentation ADOBE READER 8
58. Ctrl click Option click the Marquee Zoom tool The Dynamic Zoom tool zooms in when you drag it up the page and it zooms out when you drag down If you use a mouse wheel this tool zooms in when you roll forward and zooms out when you roll backward Zoom In and Zoom Out buttons change the document magnification by preset levels The Zoom Value option changes the page view according to a percentage you type in or select from a pop up menu e Actual Size displays the page at 100 magnification Fit Width adjusts the magnification so that the PDF fills the document pane horizontally Fit Page adjusts the magnification so that one page fills the document pane vertically e The Pan amp Zoom Window tool adjusts the magnification and position of the view area to match the area in an adjustable rectangle in the Pan amp Zoom window s thumbnail view of the page e The Loupe Tool window displays a magnified portion of the PDF that matches the area in an adjustable rectangle on the document pane Resize a page to fit the window e To resize the page to fit entirely in the document pane choose View gt Zoom gt Fit Page To resize the page to fit the width of the window choose View gt Zoom gt Fit Width Part of the page may be out of view To resize the page to fit the height of the window choose View gt Zoom gt Fit Height Part of the page may be out of view To resize the page so that its text and images fit the width
59. DER 8 13 User Guide Show or hide toolbars To open a toolbar choose View gt Toolbars gt toolbar name A check mark next to the toolbar name indicates that the toolbar is displayed To hide all toolbars choose View gt Toolbars gt Hide Toolbars e To change a toolbar that is either shown or hidden right click Control click the toolbar area and choose the toolbar you want to show or hide e To change the visibility of several toolbars choose Tools gt Customize Toolbars or View gt Toolbars gt More Tools Then select and deselect toolbars Check marks by the toolbar names indicate which ones are currently visible Note Whether a new toolbar opens as a floating toolbar or docked in the toolbar area depends on its default position or where it appeared in your previous configuration of the work area if any Move toolbars e To rearrange the docked toolbars use the toolbar grabber bars to drag them from one position to another To move a floating toolbar drag it by its title bar or grabber bar to another location in the work area e To float a docked toolbar drag it by its grabber bar from the toolbar area e To dock a floating toolbar drag it by its title bar or grabber bar to the toolbar area e To move all floating toolbars to the toolbar area choose View gt Toolbars gt Dock Toolbars Rows may be added to or removed from the toolbar area as you move the toolbars in and out Return toolbars to their def
60. DER 8 88 User Guide 7 Choose an option from the Key Algorithm menu 2048 bit RSA offers more security than 1024 bit RSA but 1024 bit RSA is more universally compatible 8 From the Use Digital ID For menu choose whether you want to use the digital ID for signatures data encryption or both Click Next 9 Specify a filename and location for the digital ID file 10 Type a password passwords are case sensitive must contain at least six characters and may not contain double quotation marks or the following characters amp lt gt _ Type the same password in both the Password and Confirm Password boxes Click Finish You can export and send your certificate file to those who need to validate your signature Important Make a backup copy of your digital ID file If your digital ID file is lost or corrupted or if you forget your password you cannot use that profile to add or validate signatures See also Sharing and managing certificates on page 94 Set up a roaming ID account A roaming ID is a digital ID that is stored on a server and can be downloaded at the subscriber s request to the roaming subscriber s location You must have a working Internet connection to access a roaming ID 1 Choose Document gt Security Settings 2 Expand Digital IDs on the left select Roaming ID Accounts and click Add Account 3 Type the name and URL for the roaming ID server and click Next 4 Type the user name and
61. DF e Mac OS Choose File gt Open Recent File gt a previously opened PDF If more than one document is open you can switch between documents by choosing the document name from the Window menu In Windows the application places a button for each open document on the Windows taskbar You can click this button to move between open documents Open a PDF from the desktop or within another application Do one of the following e To open a PDF attached to an email message open the message either by double clicking the PDF icon or right clicking Control clicking and choosing Open e To open a PDF linked to an open web page click the PDF file link The PDF usually opens in the web browser In UNIX you can open the PDF in Reader or save it to the desktop e Double click the PDF File icon in your file system Note In Mac OS you may not be able to open a PDF created in Windows by double clicking the icon Instead choose File gt Open With gt Reader Select another tool By default the Select tool amp is active when Reader opens because it is the most versatile tool Specialized tools such as those for zooming in or adding review comments are available in toolbars and in the Tools menus Select a tool Do one of the following e Select a tool in a toolbar e Choose Tools gt toolbar name gt tool Switch temporarily to the Zoom In or Hand tool You can use these tools temporarily without deselecting th
62. Merge Comments in the document message bar and then click Send Comments Add email addresses for other reviewers as needed and then click Send Open a copy of the PDF choose Document gt Comments gt Import Comments and then click Send Comments Add email addresses for other reviewers as needed and then click Send Only new or edited comments are published or sent ADOBE READER 8 51 User Guide Rejoin a review Use the Review Tracker to reopen PDFs in an active review If you received a PDF attachment with an email message and didnt save it the first time you opened it reopen the PDF in your email application Only PDFs that you ve saved appear in the Review Tracker 1 Choose View gt Review Tracker 2 In the Review Tracker double click the PDE In shared reviews the Welcome Back To Shared Review window shows the number of new comments that were published since the last time you opened the PDE Click OK to close this window 3 Add new comments or edit existing comments If you need to delete a comment select it and press Delete Deleted comments are removed from the online PDF the next time comments are synchronized or the browser window is refreshed If you delete comments that you sent in an earlier email message they aren t deleted in the initiators document 4 Submit your new comments by doing one of the following e Click Publish Comments in the document message bar e Click Send Comments or Send And Receive Commen
63. OS The default is five for Windows and nine for Mac OS Save Settings Automatically Save Document Changes To Temporary File Every _ Minutes Determines how often Acrobat automat ically saves changes to an open document Save As Optimizes For Fast Web View Restructures a PDF document for page at a time downloading from web servers Full Screen preferences Full Screen Setup Current Document Only Specifies whether or not the display is limited to a single PDE Fill Screen With One Page At A Time Sets the page view to the maximum screen coverage by a single page ADOBE READER 8 27 User Guide Alert When Document Requests Full Screen Displays a message before going into Full Screen mode Selecting this option overrides a previous selection of Do Not Show This Message Again in that message Which Monitor To Use Specifies the monitor on which full screen display appears for users with multiple monitor configurations Full Screen Navigation Escape Key Exits Lets you exit Full Screen mode by pressing the Esc key If this option is not selected you can exit by pressing Ctrl L Command L Show Navigation Bar Shows a minimal navigation toolbar regardless of the document settings Left Click To Go Forward One Page Right Click To Go Back One Page Lets you page through an Adobe PDF document by clicking the mouse You can also page through a document by pressing Return Shift Return to go backward or the arrow keys Loop After Last Pag
64. PDFs in a PDF packages are listed under an assortment of categories that you can add to delete hide and customize Then you simply click the category name to sort the list Printing The Print command on the File menu includes commands for printing the currently open document all the documents in the PDF package or multiple component documents selected in the PDF package list Searching The Advanced Search window includes options for searching the currently open document all the documents in the PDF package or multiple component documents selected in the PDF package list ADOBE READER 8 31 User Guide See also View sort and search components in a PDF package on page 21 Print documents in a PDF package on page 128 Adjust page magnification Tools on the Select amp Zoom toolbar can change the magnification of PDF documents Only some of these tools appear on the default view of the toolbar You can see all the tools by right clicking Control clicking the Select amp Zoom toolbar and choosing either individual tools Show All Tools or More Tools and then selecting individual tools The Marquee Zoom tool works in a few different ways You can use it to drag a rectangle around a portion of the page that you want to fill the viewing area Or simply clicking the Marquee Zoom tool increases the magnification by one preset level centering on the point where you clicked To decrease the magnification by one preset level
65. Preferences Windows UNIX or Reader Mac OS gt Preferences select Security on the left under Categories and then click New to create a new signature appearance 3 In the Configure Signature Appearance dialog box type a title for the signature appearance When you sign a document you select the signature appearance by its title so use a short descriptive title 4 For Configure Graphic choose an option NoGraphic Displays only the default digital signature icon and other information specified in the Configure Text section Imported Graphic Displays an image with your digital signature Select this option to include an image of your handwritten signature To import the image file click File click Browse select the image file click Select and then click OK Windows UNIX or Select Mac OS Name Displays only the default digital signature icon and your name as it appears in your digital ID file 5 For Configure Text select the options that you want to appear in the signature Distinguished Name shows the user attributes defined in your digital ID including your name organization and country Important To include a reason and a location in your signature you must select those options both in this dialog box and in the Advanced Preferences 6 For Text Properties specify the writing direction and type of digits Western or Arabic Indic used and then click OK 7 Click Advanced Preferences click the Creation tab select any of
66. Reviewer Type marnedgadobe com Required marki adobe com Required nicole adobe com Initiator a Email All Reviewers an 4dd Reviewers Review Tracker A Review Tracker icon B Reviews you initiated or received C Information for the selected review Open the Review Tracker Do one of the following e Choose View gt Review Tracker e Click the Review amp Comment button gt in the Task toolbar and choose Review Tracker Q If youre participating in a shared review you can open the Review Tracker by clicking the Status button amp menu in the document message bar of the shared PDF Track reviewed PDFs 1 Choose View gt Review Tracker 2 Expand the appropriate folder Reviews I ve Sent Lists PDFs in reviews that you initiated Not available in Reader Reviews I ve Joined Contains PDFs in reviews that you ve received PDFs appear in this list only after you open them Note PDFs listed in bold contain comments that you havent yet read 3 Select a PDF Information specific to the selected PDF review appears on the right Shared reviews open a summary page that lists reviewers who have joined the review and the number of new comments Save the PDF with comments You can save a copy of the review PDF that contains all the comments that reviewers have published or that you ve imported merged If the PDF is in a shared review you can save an archive copy The copy is no longer connected to the shared review and you
67. Slash Forward Slash bookmark Move focus to next Down Arrow Down Arrow item in a navigation panel Move focus to Up Arrow Up Arrow previous item ina navigation panel Keys for navigating the Help window Windows UNIX Mac OS Action Action Open Help window F1 or Command Close Help window Ctrl W Windows Command Q only or Alt F4 Move focus between Ctrl Tab Not available navigation pane and topic pane Move focus to the Tab Not available next link within a pane Move focus to the Shift Tab Not available previous link within a pane Keys for navigating the How To panel Windows UNIX Mac OS Action Action Open or close How Shift F4 Shift F4 To panel Open and move Shift F1 Shift F1 focus to How To panel Goto How To home Home Windows Not available page from a How To only topic Move focus between Ctrl Tab or Not available the elements of the Ctrl Shift Tab How To panel and the header of the How To panel ADOBE READER 8 User Guide 137 Windows UNIX Mac OS Action Action Move focus down Tab Tab through the elements of the How To panel Move focus up Shift Tab Shift Tab through the elements of the How To panel Go forward to next Right Arrow Right Arrow page in How To panel viewing history Go back to previous Left Arrow Left Arrow page in How To panel viewing history ADOBE READER 8 User Guide 138 Index Numerics 3D content 3D preferences 120
68. To view other instances do any of the following e Click another instance in the results e Choose Edit gt Search Results and then choose Next Result or Previous Result Sort instances in the search results Select an option from the Sort By menu near the bottom of the Search window Results can be sorted by Relevance Ranking Date Modified Filename or Location Icons shown with search results The icon next to an instance of the search results indicates the search area in which the instance appears Selecting an icon has the following effect Document icon Makes the PDF active in the document window Click the plus Windows or the triangle gt Mac OS next to the icon to show the list of individual search results within that PDE General Search Result icon Jumps to that instance of the search term usually in the body text of the PDE The instance of the search term is highlighted in the document ADOBE READER 8 40 User Guide Bookmark icon f4 Opens the Bookmarks panel and highlights the instances of the search terms Comments icon Opens the Comments panel and highlights the instances of the search terms Layer icon B May open a message indicating that the layer is hidden and asking if you want to make it visible Attachment icon Opens a PDF file that is attached to the searched parent PDF and shows the highlighted instances of the search terms Advanced Search Options By default the Search window displays ba
69. User Guide 135 ADOBE READER 8 136 User Guide Windows UNIX Mac OS Action Action Move focus to next Ctrl Tab Not available tab in a tabbed dialog box Move to next search F3 or Command G result and highlight it in the document Select text with Shift Arrow keys Shift Arrow keys Select tool selected Select next word or Ctrl Right Arrow or Command Right deselect previous Left Arrow Arrow or Left Arrow word with Select tool selected Keys for working with navigation panels Windows UNIX Mac OS Action Action Show hide naviga tion pane Open and move Command Shift F5 focus to navigation pane Move focus among the document message bar and navigation panels Move focus to next element of the active navigation panel Trash Can Options menu Close box panel contents or panel button Move to previous or Up Arrow or Down Up Arrow or Down next navigation Arrow Arrow panel and make it active when focus is on the panel button Move to next naviga Ctrl Tab Not available tion panel and make it active when focus is anywhere in the navigation pane Expand the current Right Arrow or Right Arrow or bookmark focus on Shift plus sign Shift plus sign Bookmarks panel Collapse the current Left Arrow or minus Left Arrow or minus bookmark focus on sign sign Bookmarks panel Windows UNIX Mac OS Action Action Expand all book Shift Shift marks Collapse selected Forward
70. User Guide e Forums wiki based content and other collaborative resources to help you interact with like minded developers Adobe Labs fosters a collaborative software development process In this environment customers quickly become productive with new products and technologies Adobe Labs is also a forum for early feedback which the Adobe development teams use to create software that meets the needs and expectations of the community Visit Adobe Labs at www adobe com go labs User communities User communities feature forums blogs and other avenues for users to share technologies tools and information Users can ask questions and find out how others are getting the most out of their software User to user forums are available in English French German and Japanese blogs are posted in a wide range of languages To participate in forums or blogs visit www adobe com communities What s new Viewing navigating and searching Beyond Adobe Reader window At a glance see the main features of Adobe Reader 8 and click links to start tasks get Adobe news or learn more about features See Start in the Beyond Adobe Reader window on page 11 Maximized work area View PDFs in a new visual design for the work area navigation pane and toolbars User interface elements have been removed to maximize space See View the work area on page 8 Customizable toolbars Easily hide or show individual tools by right clicking Control
71. a bookmark and so on A logical structure tree of tags represents the organizational structure of the document Thus tags can indicate the precise reading order and improve navigation particularly for longer more complex documents without changing the appearance of the PDF For people who are unable to see or interpret the visual appearance of a document assistive software can determine how to present and interpret the content of the document by using the logical structure tree Most assistive software depends on document structure tags to determine the appropriate reading order of text and to convey the meaning of images and other content in an alternate format such as sound In an untagged document there is no such structure information and Reader must infer a structure based on the Reading Order preference setting which often results in page items being read in the wrong order or not at all Reflowing a document for viewing on the small screen of a mobile device relies on these same document structure tags Often Acrobat tags PDFs when you create them To determine whether a PDF contains tags choose File gt Properties and look at the Tagged PDF value in the Advanced pane of the Description tab See also Reading PDFs with reflow and accessibility features on page 104 Checking the accessibility of PDFs About accessibility checkers Of course the best way to test the accessibility of a document is to attempt to use the doc
72. able for UNIX 3 Click the New button type the directory name and server settings and click OK For more information on server settings contact your system administrator Import and export directory server settings Administrators and users can export directory settings as a Form Data Format FDF file and use that file to configure the directory server on another computer As you export the file you can choose to send it as a signed email attachment Export directory server settings 1 Choose Document gt Security Settings 2 Select Directory Servers on the left and select a server on the right This option isnt available for UNIX 3 Click Export 4 Select a destination and click Next 5 If you need to verify the information in the FDF file click Sign add your signature and then click Next 6 Do one of the following If youre saving the file specify a name and location for it and click Save If youre sending the file as an email attachment type an email address in the To box click Next and then click Finish Import directory server settings 1 Do one of the following e Double click the FDF file ADOBE READER 8 99 User Guide e Choose Document gt Security Settings select Directory Servers on the left and then click Import Select the FDF file and click Open This option isn t available for UNIX 2 Ifthe FDF file is signed right click Control click the signature and choose options to validate the signa
73. ad aloud For instructions on setting the default page layout to Single Page see Preferences for viewing PDFs on page 26 This option corresponds to the Only Read The Currently Visible Pages option in the Accessibility Setup Assistant Read The Entire Document This option can be best if you use a screen reader that has its own navigation and search tools and that is more familiar to you than the tools in Reader This option corresponds to the Read The Entire Document At Once option in the Accessibility Setup Assistant For Large Documents Only Read The Currently Visible Pages This option is selected by default and is usually best if you use a screen reader with long or complex PDFs It allows Reader to deliver an entire small document but revert to page by page delivery for large documents This preference corresponds to the For Large Documents Only Read The Currently Visible Pages option in the Accessibility Setup Assistant Confirm Before Tagging Documents When selected lets the user confirm the options that will be used before Reader prepares an untagged document for reading Tagging can be a time consuming procedure especially for larger documents This preference corresponds to the Confirm Before Tagging Documents option in the Accessibility Setup Assistant Read Out Loud Options Set preferences in this section to control volume speed and pitch of the voice used for Read Out Loud You can choose to use the default voice or any
74. affects which pages in a range print For example in a range that includes 2 7 10 with Even Pages Only selected only pages 2 8 and 10 will print To print from a specific page to the end of the document enter the page with a hyphen For example 11 prints page 11 to the last page of the document Subset Choose All Pages In Range or choose Odd Pages Only or Even Pages Only to print only those pages within the specified range Reverse Pages Prints pages in reverse order If page ranges are entered the pages print opposite of the order in which they were entered For example if the Pages box shows 3 5 7 10 selecting Reverse Pages prints pages 10 7 and then 5 3 Page Scaling Reduces enlarges or divides pages when printing e None Prints the upper left or center of a page if auto rotated and centered without scaling Pages or selections that don t fit on the paper are cropped Fit To Printable Area Reduces or enlarges each page to fit the printable area of the currently selected paper size For PostScript printers the PPD determines the printable area of the paper Shrink To Printable Area Shrinks large pages to fit the currently selected paper size but doesnt enlarge small pages If an area is selected and is larger than the printable area of the currently selected paper it s scaled to fit the printable area e Multiple Pages Per Sheet Enables N up printing where multiple pages print on the same sheet of paper I
75. ages and Prefer ences for viewing PDFs on page 26 Jump to bookmarked pages Bookmarks provide a table of contents and usually represent the chapters and sections in a document Bookmarks appear in the navigation pane 1 Click the Bookmarks button or choose View gt Navigation Panels gt Bookmarks ADOBE READER 8 21 User Guide 2 To jump to a topic click the bookmark Click the plus or minus sign to expand or collapse the bookmark contents Note Depending on how the bookmark was defined clicking it may not take you to that location but perform some other action instead If the list of bookmarks disappears when you click a bookmark click the Bookmarks button to display the list again If you want to hide the Bookmarks button after you click a bookmark select Hide After Use on the Options menu Use page thumbnails to jump to specific pages Page thumbnails provide miniature previews of document pages You can use thumbnails in the Pages panel to change the display of pages and to go to other pages The red page view box in the page thumbnail indicates which area of the page appears You can resize this box to change the zoom percentage 1 Click the Pages button or choose View gt Navigation Panels gt Pages to display the Pages panel 2 To jump to another page click its thumbnail View sort and search components in a PDF package Both Adobe Reader users and Acrobat users can view sort and search component fi
76. al Criteria text options Includes the basic search options plus four additional options e Lookin Restricts the search to the current PDE parts or all of a currently open PDF package if applicable an index or a location on your computer If you choose to search an index a location or a PDF package additional options appear under Use These Additional Criteria e Proximity Searches for two or more words that are separated by no more than a specified number of words as set in the Search preferences Available only for a search of multiple documents or index definition files and when Match All Of The Words is selected e Stemming Finds words that contain part the stem of the specified search word For example a search for opening finds instances of open opened opens and openly This option applies to single words and phrases when you search the current PDF a folder or an index created with Acrobat 6 0 or later Wildcard characters aren t permitted in stemming searches Stemming isn t available if either Whole Words Only or Case Sensitive is selected e Include Bookmarks Searches the text of any bookmarks as viewed in the Bookmarks panel e Include Comments Searches the text of any comments added to the PDF as viewed in the Comments panel Include Attachments Searches PDFs that are attached to the current PDF or other attached PDFs up to two levels deep Use These Additional Criteria document properties Appears only fo
77. alternate methods of validating signatures Check the documentation included with your third party digital ID Important To ensure that signatures are validated when you open a PDF and that all verification details appear with the signature set your verification preferences in advance see Set signature verification preferences on page 92 e The digital signature icon Em along with the name of the field in the Signatures panel indicate the presence of an unsigned signature field The blue ribbon icon indicates that the PDF is certified that is it contains a valid certifying signature Certi fying signatures can be visible or invisible e The check mark icon indicates that the signature is valid e The red x icon indicates that the signature is invalid e The caution triangle icon indicates that the document was modified after the signature was added e The question mark icon indicates that the signature couldn t be validated because the signer s certificate isnt in your list of trusted identities If the signature status is unknown or unverified or if the document was modified after it was signed validate the signature manually to determine the problem s cause and possible solution If the signature status is invalid indicated by the red x icon contact the signer about the problem See also Verify information on a certificate on page 97 Get certificates from other users on page 95 What ma
78. ame viewing configuration it had when the comment was added Display comments for a 3D object 1 Do one of the following e In the Model Tree select a view that contains comments Click the Comments button or choose View gt Navigation Panels gt Comments In the View pane of the Model Tree click Options and choose List Comments 2 Double click a comment to open its comment window 3 Repeat steps 1 and 2 as needed to see other comments associated with other views When you select a comment the 3D model appears in the same viewing configuration it had when the comment was added whether or not that view has been deleted from the list ADOBE READER 8 122 User Guide Run a JavaScript If there is a separate JavaScript file associated with the 3D model PDF you can activate it 1 Open the PDF in Acrobat 2 Right click the 3D model in the PDE and choose Run JavaScript 123 Chapter 10 Printing Whether you send a quick draft to an inkjet or laser printer provide a multicolored document to an outside service provider or print a complex technical document with custom page sizes you can set options in the Print dialog boxto ensure that the finished document appears as you intended Basic printing tasks Print a PDF If the desired printing option is in the Print dialog box set it there rather than through the printer driver The computer you wish to print a PDF from must be connected either to a local shared or network pri
79. any dynamic content that may alter the appearance of the document and mislead you into signing something you shouldnt Review all the pages in a document before you sign Documents may contain signature fields on multiple pages When you sign one field your signature appears in all occurrences of the field whether you approve those pages or not See also About digital IDs on page 86 Change the signing method on page 89 Sign a PDF You can sign a PDF to indicate your approval A PDF can be signed more than once and by more than one person When you sign a document your digital signature appears in the signature field The appearance of the signature depends on options you choose The actual information for your digital signature is embedded in the PDF Only PDFs with Reader Rights enabled can be signed Sign a PDF For best results use Preview Document mode to add your signature See Sign in Preview Document mode on page 85 om Click the signature field or do one of the following e Choose Document gt Sign gt Sign Document Click the Sign button in the Tasks toolbar and choose Sign Document or Place Signature 2 If you chose Place Signature youre prompted to draw a signature field for your signature 3 If you havent specified a digital ID youre prompted to find or create one 4 Inthe Sign Document dialog box choose the digital ID you want to use If you defined a personalized signature choose it from the
80. articipant adds the final approval If a PDF isn t approved the approval workflow must be reinitiated Note To initiate an approval workflow you must use Acrobat 7 0 or later except for Acrobat Elements If you use Acrobat Professional to initiate the workflow you can invite users of Adobe Reader 7 0 or later to participate by enabling commenting in the PDF Send by Email for Approval Step 3 of 3 x Steps Preview Invitation Setting Started Preview the text of the email invitation below You can edit or add to ae the text of the invitation Click the Send Invitation button to send the Invite First Approver approval invitation and attached PDF to your email client E Preview Invitation CahiliDocumentationReview p Stamps Ed Invitation Message The attached document Mo sent For you to review and ap please stamp the document Adobe Acrobat 7 0 or later d required to approve this doc R cttw eae eee ee ED 1 Finck women kbe atbachroect l mvVsav i gt we __ eae ee ee Wizard sets up approval workflows left Stamps palette provides digital identity stamps for approving documents right Participate in an approval workflow If you re invited to participate in an approval workflow you receive an email message that provides step by step instructions for approving the attached PDE When you open the PDF the Stamps palette and the How To window open and the document message bar appears at the top of the PDE If your version
81. at email message Reject a PDF If the PDF you received in an approval request doesnt meet the requirements for approval use the options in the document message bar to reject the document and return it to the initiator If a PDF is rejected the approval workflow must be reinitiated 1 Open the PDF attachment in the approval invitation email message 2 Click the Reject button in the document message bar ADOBE READER 8 72 User Guide 3 Inthe Reject And Send Notification dialog box type the email address for the initiator in the To box If the Notify Initiator Of Approval Status Via Email option is selected a separate email message is sent to the approval initiator Click Send 4 Click Send in the email message that appears Add or change identity information for a digital stamp 1 From the Stamp menu choose Show Stamps Palette 2 Inthe Stamps palette select Digital Identity Stamps right click Control click your stamp and choose Edit Identity 3 Inthe Identity Setup dialog box type or edit your name title company name department and email address and click Complete You can also change your identity information by choosing Edit gt Preferences Windows UNIX or Reader gt Prefer ences Mac OS and selecting Identity on the left 73 Chapter 5 Forms Interactive PDFs streamline the process of filling out forms and collecting form information Forms basics What are PDF forms Youre already familiar with pap
82. ategories features to make the reading of PDF documents more accessible and features to create accessible PDF documents To create accessible PDF documents you must use Acrobat not Reader Features for accessible reading of PDFs e Preferences and commands to optimize output for assistive software and devices such as saving as accessible text for a braille printer e Preferences and commands to make navigation of PDFs more accessible such as automatic scrolling and opening PDFs to the last page read e Accessibility Setup Assistant for easy setting of most preferences related to accessibility e Keyboard alternates to mouse actions e Reflow capability to temporarily present the text of a PDF in a single easy to read column e Read Out Loud text to speech conversion This feature is available for Linux but not for other versions of UNIX e Support for screen readers and screen magnifiers Features for creating accessible PDFs e Creation of tagged PDFs from authoring applications e Conversion of untagged PDFs to tagged PDFs e Security setting that allows screen readers to access text while preventing users from copying printing editing and extracting text e Ability to add text to scanned pages to improve accessibility ADOBE READER 8 101 User Guide Though Acrobat Standard provides some functionality for making existing PDFs accessible you must use Acrobat Professional or Acrobat 3D to perform certain tasks such as editing readin
83. ault configuration Choose View gt Toolbars gt Reset Toolbars Lock or unlock the toolbar area Locking the toolbars prevents any rearrangement of the toolbar area so all grabber bars disappear when the toolbar area is locked Locking does not affect the positions of any floating toolbars Choose View gt Toolbars gt Lock Toolbars Select the command a second time to unlock the toolbar area Note When the toolbar area is locked you can still move floating toolbars by dragging them by their title bars However you cant dock them unless you unlock the toolbar area About the Properties toolbar The Properties toolbar looks like any other toolbar and can be moved docked or floated in the same way It also contains buttons and can be hidden or displayed by choosing it by name from the View gt Toolbars menu The buttons in the Properties toolbar display properties of the currently selected tool or object Unlike buttons in most toolbars the buttons in the Properties toolbar can t be hidden Also many of the buttons merely display infor mation so you cannot use them to make changes to the PDE Show and hide toolbar elements You can alter the display within an individual toolbar to keep just the tools you need available with a minimum of wasted space You can also show and hide tool labels ADOBE READER 8 14 User Guide Show or hide individual tools Reader includes more tools and more toolbars than the set that appears by d
84. be website Non English languages Asian language PDFs You can use Reader to view search and print PDF documents that contain Asian text Traditional and Simplified Chinese Japanese and Korean You can also use these languages when you fill in forms add comments and apply digital signatures Almost all of the Reader features are supported for Traditional and Simplified Chinese Japanese and Korean text if you install the respective Asian language font packs In Windows you may be able to view and print files that contain Asian languages without having the necessary Asian language support installed on your system In Windows UNIX if you try to open a PDF file for which language support is required you are automatically prompted to install the required fonts Cyrillic Central European and Eastern European language PDFs You can work with Adobe PDF files that contain Cyrillic text including Bulgarian and Russian Central European text and Eastern European text including Czech Hungarian and Polish if the fonts are embedded in the PDF files If the fonts are embedded you can view and print the files on any system Fonts do not need to be embedded to use the Search feature Note If you open a PDF file in which form fields or text boxes contain these languages but the fonts are not embedded and are not installed on your system choosing Help gt Check For Updates Now automatically prompts you to download and install the necessar
85. ble Toggle For 3D Toolbar Control Places a triangular button over the selected 3D model that hides or displays the 3D toolbar Enable 3D Selection For The Hand Tool Lets the user select and highlight parts of the 3D model using the Hand tool If this option is not selected use the Object Data tool Tools gt Object Data gt Object Data Tool to select the object Consolidate 3D Tools On The 3D Toolbar Selecting this option places the manipulation and navigation tools under the Rotate tool thereby shortening the 3D toolbar Enable View Transitions Some 3D models include animated transitions between views Deselect this option if you want to prevent this 3D animation ADOBE READER 8 121 User Guide Optimization Scheme For Low Framerate Specifies what happens to animations of complex models when the framerate becomes low None does not compromise the visuals and leaves the framerate low Bounding Box shows the three dimensional planes enclosing the parts instead of the parts themselves which keeps the framerate high Drop Objects does not show some parts of the model in order to keep the framerate high Framerate Threshold Sets the minimum framerate either by dragging the slider or entering a number in the value box If the framerate drops below that number of frames per second the Optimization Scheme For Low Framerate option goes into effect Comment on 3D designs Comments added to a 3D object are associated with specific views that are
86. can edit both content and comments in it ADOBE READER 8 53 User Guide gt If you want to create a copy of a shared PDF to distribute to others use the Save As command The resulting file will include all comments that were published up to that point and it can be moved copied or renamed without affecting its connection to the review or to the comment server To save a copy of a review PDF with all the comments open the file and then do one of the following e Fora shared review choose File gt Save As Archive Copy or click the Status button in the document message bar and choose Save As Archive Copy e For an email based review choose File gt Save As to save a new copy of the PDF This most recently saved version is now the tracked PDF The old version is the archive copy For a browser based review use the Save And Work Offline button in the Comment amp Review toolbar to save a copy of the PDF with all the comments to the local hard drive Check server status Check the server status in a shared PDF or in the Review Tracker to determine if you can connect to the comment server Check status in a shared PDF The Status button in the document message bar indicates whether the last attempt to connect to the comment server was successful 1 Open the shared PDE 2 In the upper right corner of the document the Status button displays either the last attempt successful icon 4 the last attempt unsuccessful icon
87. case of pages previous and next refer to the two adjacent pages before and after the currently active page In the case of views previous and next refer to your viewing history For example if you jump forward and backward in a document your viewing history retraces those steps showing you the pages you viewed in the reverse order that you viewed them Retrace your path in a PDF 1 Choose View gt Go To gt Previous View 2 To continue seeing another part of your path do either of the following e Repeat step 1 e Choose View gt Go To gt Next View Note You can make the Previous View button and Go To Next View button available in the toolbar area by right clicking Control clicking the Page Navigation toolbar and choosing them on the context menu or choosing Show All Tools Retrace your path through multiple PDFs Choose View gt Go To gt Previous Document or Next Document These commands open the other PDF documents if the documents are closed Note If Reader is open in a web browser you can use the web browsers Back and Forward options as usual to retrace your steps This feature isnt available for UNIX Navigate with links Links can take you to another location in the current document to other PDF documents or to websites Clicking a link can also open file attachments and play 3D content movies and sound clips To play these media clips you must have the appropriate hardware and software installed
88. cates with others on page 94 Smart cards and hardware tokens on page 88 Register a digital ID You must register your digital ID in Reader before you can use it If you obtained or created a digital ID file that doesn t appear in your list of digital IDs you can search for the missing digital ID file and add it to the list You can identify digital ID files by their file extensions For PKCS 12 files the extension is pfx in Windows and p12 in Mac OS Digital ID files from some earlier versions of Acrobat have an apf extension If you select an apf digital ID file you may be prompted to convert it to a supported file type You may need the password created for the digital ID to complete this task 1 Choose Document gt Security Settings 2 Select Digital IDs on the left 3 Click the Add ID button 4 4 Select one of the following options Browse For An Existing Digital ID File Select this option if you obtained a digital ID as an electronic file or if you store it in the Windows certificate store Follow the prompts to select the digital ID file type your password and add the digital ID to the list Configure A Roaming ID For Use On This Computer Select this option to use a digital ID that s stored on a signing server When prompted type the server name and URL where the roaming ID is located Create A Self signed Digital ID For Use With Acrobat Select this option to create a self signed digital ID Look For Newly Ins
89. cessibility preferences in Multimedia panel e Show Subtitles When Available e Play Dubbed Audio When Available e Show Supplemental Text Captions When Available e Show Audio Description Or Video Description Or Descriptive Video When Available These preferences dont correspond to any options in the Accessibility Setup Assistant Accessibility preferences in Page Display panel Zoom Sets the on screen magnification of documents and allows low vision readers to read reflowed PDFs more easily This preference corresponds to the Override Document Zoom option in the Accessibility Setup Assistant Smooth Text Controls anti aliasing of text To disable smoothing of text and make text sharper and easier to read with a screen magnifier choose None This preference corresponds to the Disable Text Smoothing option in the Accessibility Setup Assistant Accessibility preferences in Reading panel Reading Order Specifies the reading order of documents The reading order preferences also appear in the Accessi bility Setup Assistant Infer Reading Order From Document Recommended Interprets the reading order of untagged documents by using an advanced method of structure inference layout analysis Left To Right Top To Bottom Reading Order Delivers the text according to its placement on the page reading from left to right and then top to bottom This method is faster than Infer Reading Order From Document This method analyzes text only form fields
90. ck and choose Cancel Measurement e To delete a measurement markup click it with the 3D Measurement Tool and press Delete Note While you measure you can Ctrl Shift to rotate Hold down Ctrl to pan Hold down Shift to zoom Hold down Alt to disable snap Snap Enables options in the 3D Measurement Tool palette 3D Snap To Edge Endpoints Snaps to the entire edge 3D Snap To Linear Edges Snaps to a straight line segment of an edge 3D Snap To Radial Edges Snaps to a circumference 3D Snap To Silhouettes Snaps to the apparent edge of a part such as the side of a cylinder 3D Snap To Planar Faces Snaps to the geometric plane making up a face of the part Measurement Types options in the 3D Measurement Tool palette 3D Point To Point Measurement Measures the distance between two positions on the 3D model that you click to set a start point and then click another location to set an end point or edge 3D Perpendicular Dimension Measures the distance between two edges taken at a right angle to the starting edge 3D Radial Dimension gt Measures the radius at the location clicked 3D Angle Measurement D Measures the angle between two edges Units And Markup options in the 3D Measurement Tool palette Note If you do not see these settings choose Show Details on the palettes Options menu Model Units Scale Ratio Shows the relationship between units in the model and real object measurements Use the Display Units menu to select a dif
91. clicking a toolbar or use the More Tools dialog box to customize toolbars See Display and arrange toolbars on page 12 Search enhancements Find words or use advanced search tools all from the same integrated toolbar View search results in a floating resizable panel Search documents in a PDF package See Search features overview on page 37 Review and commenting Acrobat Connect meetings Access the real time web based collaboration capabilities of Acrobat Connect sold separately Click the Start Meeting button to escalate from a document review to real time communication with others over the Internet Acrobat Connect uses Adobe Flash CS3 Professional and a personal meeting room for screen sharing audio and video conferencing whiteboarding and more When you first click the Start Meeting button you can create a free trial account Each subsequent time you go directly to your Acrobat Connect personal meeting room Acrobat Connect is not available in all languages See Meetings on page 46 Shared reviews Participate in a shared review Comments are stored on a central server allowing all participants to see comments in real time No extra server software is needed Shared reviews work with a folder on a network server a Windows SharePoint workspace or a web folder on a web server Comments are automatically retrieved even if Adobe Reader isn t running and can be added even when you are disconnected from the network N
92. ction Cursor Select this option if you use a screen magnifier This preference corresponds to the Always Display The Keyboard Selection Cursor option in the Accessibility Setup Assistant Accessibility preferences in Documents panel Automatically Save Document Changes To Temporary File When deselected this preference disables the auto save action Each time a PDF is saved the screen reader or magnifier must reload the document This preference corre sponds to the Disable Document Auto Save option in the Accessibility Setup Assistant Accessibility preferences in Forms panel Fields Highlight Color and Required Fields Highlight Color These preferences specify what colors will be used to highlight fillable form fields They correspond to the Field Highlight Color and Required Field Highlight Color options in the Accessibility Setup Assistant Auto Complete Enables Reader to automatically offer to complete some entries in form fields so that filling form fields requires fewer keystrokes This preference doesnt correspond to an option in the Accessibility Setup Assistant Accessibility preferences in Internet panel Display PDF In Browser Causes PDFs linked to from web pages to open in the web browser instead of a separate Reader window Deselect this preference for greater control when navigating a document in a screen reader This preference corresponds to the Display PDF Documents In The Web Browser option in the Accessibility Setup Assistant Ac
93. ctive and orthographic projection of the 3D object Model Render Mode menu Determines how the 3D shape appears For an illustrated guide see Examples of model rendering modes on page 114 Enable Extra Lighting menu Lists the different lighting effects in which the number color orientation and brightness of the lights the reflectivity of the surface and other factors affect the illumination of the 3D object Experiment to get the visual effects you want Background Color swatch Opens the color picker which you can use to select a different color for the space surrounding the 3D object Toggle Cross Section Shows and hides cross sections of the object Click the pop up button to open the Cross Section Properties dialog box For more information see Create cross sections Examples of model rendering modes The model rendering modes include combinations of factors that affect the appearance of the 3D object The illus tration below shows a simple object rendered in each of the available modes ADOBE READER 8 115 User Guide am a am Model rendering modes A Solid B Transparent Bounding Box C Transparent D Solid Wireframe E Illustration F Solid Outline G Shaded Illustration H Bounding Box I Transparent Bounding Box Outline J Wireframe K Shaded Wireframe L Transparent Wireframe M Hidden Wireframe N Vertices O Shaded Vertices Editing 3D models Use a 3D authoring application to make changes to your 3D
94. cument message bar and PDF package navigation features For other types of PDFs these areas are not seen and not available See also Document message bar on page 9 Navigation areas for PDF packages on page 10 View the work area for PDFs open in the application 1 Click the Reader icon on the desktop or use the Start menu Windows or Finder Mac OS to start the Reader application For UNIX either click on the desktop icon or select Applications gt Office 2 Choose File gt Open navigate to and select any PDF on your computer and click Open View the work area for PDFs open in a web browser 1 Open a web browser application 2 Do one of the following e Select a PDF anywhere on the Internet and open it e Choose File gt Open or Open File If necessary choose PDF or All Files in the pop up menu for the type of file Then navigate to and select any PDF on your computer or local network and click Open 3 Identify items in the work area Open a PDF You can open a PDF from within the Reader application from the desktop or from within certain other applications ADOBE READER 8 9 User Guide Open a PDF in the application Start Reader and do one of the following Choose File gt Open or click the Open button in the toolbar In the Open dialog box select one or more filenames and click Open PDF documents usually have the extension pdf e Windows UNIX Choose File gt a previously opened P
95. d the revocation status for approval signatures is ignored The revocation status is always checked for certi fying signatures ADOBE READER 8 93 User Guide Verify Signatures Using Select an option to determine whether the time that appears in the digital signature reflects the time the signature was validated Current Time the time set by the default timestamp server specified in the Security Settings or the time the signature was created Hide Signature Field Validity Icon When Signature Is Valid Hides the signature status if the signature is valid even if the document has changed since it s been signed indicated by a green check mark and caution triangle icon 5 Click the Windows Integration tab and specify whether you can import identities from the Windows Certificates feature into the list of trusted identities In addition specify whether to trust all root certificates in the Windows Certificates feature when validating signatures and when validating certified documents Be aware that selecting these options might compromise security This option isn t available for UNIX Signatures panel overview The Signatures panel lists all the signatures in the current document Each signature has an icon identifying its verifi cation status Verification details are listed beneath each signature and can be viewed by expanding the signature or by making selections from the Options menu in the Security panel Display the Signatures panel
96. d content such as watermarks or confidential information must or must not print regardless of its visibility on screen If the document is designed to print differently from how it currently appears on screen a message may appear in the Print dialog box The Preview image in the Print dialog box always shows the page as it will print Note To work with layers in Acrobat convert the source document to PDF using a preset that preserves layers such as Acrobat 6 PDF 1 5 or later View how layers print 1 Click the Layers icon in the navigation panel 125 ADOBE READER 8 126 User Guide 2 Choose Apply Print Overrides from the Options menu Note Depending on the visibility settings specified when the PDF was created Apply Print Overrides may be unavailable in the Options menu Change print settings for a layer 1 Click the Layers icon in the navigation panel 2 Expand the layers area select a layer and then select Layer Properties from the Options menu 3 In the Layer Properties dialog box choose one of the following from the Print pop up menu Always Prints Forces the layer to print Never Prints Forces the layer not to print Prints When Visible Matches printed output to on screen visibility Note In Reader you can open the Layer Properties dialog box but you cannot change the settings Scale a document for printing To print an oversized PDF on paper that has smaller dimensions you can scale the documents
97. defined when the comments are added If the view is changed for example if the 3D object is rotated or moved the comments are no longer visible Note Adding comments to 3D model views requires version 7 0 7 or later of Acrobat or Reader If you don t want a comment to be associated with a 3D view add the comment to another part of the page outside the 3D object area See also Commenting on page 54 Add comments to a 3D object Note Adobe Reader users can add comments to a PDF if the document author enables commenting for that PDF 1 Select a tool from the Comment amp Markup toolbar The Text Edit tools have no effect on 3D objects 2 Click inside the 3D object area to create a new comment and also a new view definition in the Model Tree with a default name such as CommentView1 3 To add more comments do one of the following e To create an additional comment in a view make sure that the commenting view you want is selected in the Model Tree and click inside the 3D object area e To create an additional comment in a new commenting view make sure that no commenting view is selected in the Model Tree and click inside the 3D object area Note If you delete one of these automatically generated commenting views the associated comments are still available You can view and select them in the Comments panel or in the Model Tree where they are listed under the views Selecting a comment switches the 3D model to the s
98. delivered to the memory buffer can affect how long Reader takes to perform tasks such as opening the document advancing to the next page changing views and carrying out commands Only Read The Currently Visible Pages This option is usually best when you use a screen magnifier It improves performance by eliminating the need for the software to process parts of the document that aren t visible When Reader sends only the currently visible pages of a PDF to the memory buffer the assistive technology has access to those pages only It cannot go to another page until the next page is visible and Reader has sent the page information to the memory buffer Therefore if this option is selected you must use the navigation features of Reader not those of the assistive technology to navigate from page to page in the document You should also set the Default Page Layout option in preferences to Single Page if you choose to have Reader send only the currently visible pages to the assistive technology Because Reader sends page information about all visible pages the assistive technology receives information about pages that may be only partially visible such as the bottom of one page or the top of the next as well as those pages that are completely visible If you use a page display setting other than Single Page such as Continuous and then you display the next page the technology may not correctly track which portion of a previous page it has already re
99. dialog box Note These preferences apply to PDFs that have commenting enabled Use Scales And Units From Model When Present Displays measurements based on the model units if present generated from the original 3D model Deselect this option to specify the units of measurements manually This setting can be changed in the 3D Measurement Tool palette Use Default Display Unit Uses units of measurement that you specify here rather than those in the 3D model Significant Digits To Display Specifies the maximum number of digits in the measurement number 3D Measuring Line Color Specifies the color of the line that appears when you click or drag to measure an object Measure Feedback Size Sets the text size for the measurement display Angular Measurements Shown In Specifies units as either degrees or radians Circular Measurements Shown As Designates whether the diameter or radius is measured for circular parts 3D Snap Settings Turns on snap and specifies whether points arcs edges silhouette edges or faces are snapped to Sensitivity indicates how close the pointer needs to be to the item being snapped to For Snap Hint Color specify the color of the snap line that appears when you hold the pointer over the 3D object Set 3D views The default view of a 3D model lets you quickly revert to a starting point at any time as you interact with the model A default view is different from a preview which determines what the 3D model looks like whe
100. ds button which colors the backgrounds of all blanks to be filled in and outlines any required blanks making it easy to see them at a glance You navigate and adjust views of a form in exactly the same way that you do in ordinary PDFs Note You can change the default settings for highlight color whether forms open with the document message bar visible or hidden and other viewing options in the forms preferences Choose Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS and select Forms under Categories Types of PDF forms The way in which you fill in and submit information on a PDF form is determined by the person who created it Fill and print PDF forms Contain interactive form fields or static form fields either way the person filling in the form must manually deliver a printed copy of the form such as by mail or fax Submit by email PDF forms Contain a button that either extracts all interactive field data from the PDF form and attaches it to an email message or attaches the entire filled in PDF form to the message Submit online PDF forms Contain a button that sends all interactive field data to an online repository such as a database Available only when Reader is open inside a web browser ADOBE READER 8 74 User Guide When you fill in a PDF form you can press Tab to jump from one form field to the next After you Tab to a check box or button that you want to select press Enter or spacebar to sel
101. e 4 Click the Revocation tab and then click Check Revocation The results of the revocation check appear in the Details box Set the trust level of a certificate You can change the trust settings of certificates For example if you have verified the fingerprint in a certificate that you received from someone else you can change the settings so that you explicitly trust all digital signatures and certified documents created with this certificate You can even choose to trust the certified document s dynamic content and embedded JavaScript A certificate must be explicitly trusted before you can use it to encrypt PDFs for the person associated with that certificate If you have multiple certificates for a person set trust levels for at least one of their certificates You can also trust a certificate by trusting the root certificate The root certificate is the originating authority in a chain of certificate authorities that issued the certificate By trusting the root certificate you trust all certificates issued by that certificate authority Exercise caution when trusting root certificates 1 Choose Document gt Manage Trusted Identities 2 Select a contact and click Details 3 Select the certificate name and click Edit Trust 4 In the Trust tab select any of the following items to trust this certificate for Signatures And As a Trusted Root Trusts signatures for this certificate and trusts the certificate as a trusted root so tha
102. e Always Allows the player to be used without prompting e Never Prevents the player from being used e Prompt Asks the user whether the player can be used If you select this option and allow the player to play the media in a particular document that document becomes trusted Clear Your List Of Trusted Documents Deletes the current list of trusted documents and authors Use this option to prevent media from playing in documents that were previously trusted documents or created by trusted authors This option is available only when a PDF that contains multimedia is open Using Photoshop Album Starter Edition Note This feature is avilable in Linux but not in UNIX With Adobe Photoshop Album 3 0 Starter Edition software you can freely explore the basic features of Photoshop Album Photoshop Album Starter Edition makes it easy to find fix and share your digital photos Organize your digital photos in a snap Instantly fix photo flaws in just a click or two Easily share your memories in a slide show with captions or email individual photos to family and friends For information about using Photoshop Album Starter Edition see the Help menu in Photoshop Album Starter Edition Interacting with 3D models Displaying 3D models In Reader you can view and interact with high quality 3D content created in professional 3D CAD or 3D modeling programs and embedded in PDFs For example you can selectively hide and show parts of a 3D model remove a
103. e Display 26 Search 42 presentations preferences 26 Print As Image option 130 print settings advanced options 129 general options 123 PostScript 130 Print Setup command Windows 123 Print To File command Windows 125 printing See also print settings area on a page 125 booklets 126 bookmark contents 129 forms 74 general printing options 123 layers documents with 125 layers overrides 126 multiple pages per sheet 124 online services 123 PDF packages 128 Properties Bar command 14 Properties toolbar 14 Proximity searches 40 Q Quick Check 103 QuickTime files See media clips R Read Mode 23 Read Out Loud 109 reading articles 25 reading order about 102 accessibility 102 RealOne files See media clips RealPlayer 111 recent documents listing 26 recovering lost changes 43 Rectangle tool 61 rectangles creating 61 deleting 62 reflow about 108 removing page thumbnails 36 rendering modes for 3D content 114 rendering modes for 3D 115 Reopen Documents to Last Viewed Page option 26 requirements system 1 resetting toolbars 13 resizing magnifying and reducing 31 note comments 57 pages 31 using thumbnails 32 resolution page display 26 restoring toolbars 13 restricting attachments 29 URLs 29 returning review comments 47 reviewing documents participating in review 47 rejoining 51 replying to comments 66 reviewing others comments 57 saving a copy with comments 52 tools used for 54 tracki
104. e Lets you page through a PDF document continuously returning to the first page after the last This option is typically used for setting up kiosk displays Advance Every _ Seconds Specifies whether to advance automatically from page to page every set number of seconds You can page through a document using mouse or keyboard commands even if automatic paging is selected Full Screen Appearance Background Color Specifies the window s background color in Full Screen mode You can select a color from the color palettet to customize the background color Mouse Cursor Specifies whether to show or hide the pointer when Full Screen mode is in operation Full Screen Transitions Ignore All Transitions Removes transition effects from presentations that you view in Full Screen mode Default Transition Specifies the transition effect to display when you switch pages in Full Screen mode and no transition effect has been set for the document Direction Determines the flow of the selected default transition on the screen such as Down Left Horizontally and so forth The available options vary according to the transition If no directional options affect the selected default transition this option is not available Navigation Controls Direction Mimics the user s progress through the presentation such as transitioning from top to bottom when the user proceeds to the next page and from bottom to top when the user backtracks to the previous page Available
105. e PDF in a web browser PDFs in a review have special features including commenting tools and a document message bar with instructions Use the commenting tools to add comments to the PDF and then submit them either by publishing comments to a comment server where others can see them or by sending comments as an email attachment to the review initiator To review the PDF later reopen it from the Review Tracker to ensure that your comments are added to the tracked copy of the PDF and that the initiator receives your comments If you dont send or publish your comments right away save the PDF before you close it to avoid losing your comments Until the initiator receives your comments they appear only in your local copy of the PDF and arent visible to other reviewers If you review a PDF using a version earlier than Acrobat 8 or Reader 8 some features may not be available ADOBE READER 8 48 User Guide See also Reply to comments on page 66 Rejoin a review on page 51 Save the PDF with comments on page 52 Join a review 1 In your email application open the PDF by double clicking the attachment PDF or FDF or URL 2 Do one or more of the following if prompted e Click Connect in the Join Shared Review dialog box e Click OK in the Welcome To Shared Review window This window tells you whos invited to the review and if they ve made any comments and it tells where the comment server is located e Type your login na
106. e Text Box tool Full Screen view exiting 23 26 reading documents in 23 G General preferences 26 graphics tablets signing PDFs 83 grayed out menu items security 29 grids displaying behind transparent objects 29 H Hand tool browsing through documents 9 with Down arrow 25 moving around pages 33 selecting temporarily 9 text selection 26 handicap See accessibility handwritten signatures creating the appearance of 81 hardware tokens signing and 88 Hebrew language 17 18 Help about 1 Help keyboard shortcuts for 137 hiding bookmarks 20 comments 66 Model Tree 116 parts of 3D models 116 Properties toolbar 14 thumbnails 21 toolbars 13 Highlight Color preferences 74 Highlighter tool 59 How To pages keyboard shortcuts for 137 images copying and pasting 45 displaying large 26 searching metadata in 37 stamps 60 suppressing display 26 Indicate Text Edits tool 58 Insert Text At Cursor tool 59 installing Adobe Digital Editions 17 interactive forms 73 Internet settings 25 INDEX 141 Internet Explorer opening PDFs 9 19 J Japanese text adding comments in 62 JavaScript with 3D content 122 JPEG images searching by 40 K keyboard shortcuts exiting Full Screen view 26 in Help 2 single key accelerators 26 keywords searching by 40 Korean text adding comments in 62 L labels showing and hiding 14 language accessibility 101 right to left 18 support 17 Last Page button 20 Layer Proper
107. e current tool e To select the Hand tool temporarily hold down the spacebar To select the Zoom In tool temporarily hold down Ctrl spacebar Command spacebar When you release the keys Reader reverts to the previously active tool Document message bar The document message bar appears only in certain types of PDFs Typically you see this area when you open a PDF form a PDF that has been sent to you for review or a PDF with special rights or security restrictions The document message bar appears immediately below the toolbar area and can be hidden or shown by clicking its button on the left side of the work area ADOBE READER 8 10 User Guide Look on the document message bar for instructions on how to proceed and for any special buttons associated with the task The bar is color coded purple for forms yellow for reviews and blue for certified or secure PDFs See also Filling in PDF forms on page 75 Commenting on page 54 Navigation areas for PDF packages When you open a PDF package two unique areas appear PDF package navigation bar Located immediately below the toolbars area Look here for the Cover Sheet button buttons that hide or set the orientation of the list of component documents buttons for moving to the next or previous component document and an Options menu with commands for viewing editing and using the PDF package List of component documents By default located between the PDF
108. e for a shared review 1 Open the shared PDE 2 In the Welcome screen that appears click the Edit button for Reviewer Profile 3 Edit your profile making sure to include a valid email address and click OK If you change the name in your profile it will appear twice in the list of invited participants and in the list of uninvited participants Subscribe to web broadcast services You can use the Review Tracker as a news reader by subscribing to web content that uses the RSS Really Simple Syndication format such as news feeds or music channels RSS format is compatible with XML and RDF formats 1 Do one of the following e Click the Subscriptions button on the left side of the Review Tracker Click the Subscribe button enter a web address in the URL box and then click OK Click the link for an RSS service 2 Ifasecurity warning prompts you to approve the link click OK Commenting Commenting and markup tools overview Commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically include commenting rights You use commenting and markup tools View gt Toolbars gt Comment amp Markup to add comments Comments are notes and drawings that communicate ideas or provide feedback for PDFs You can type a text message using the Sticky Note tool or you can use a drawing tool to add a line circle or other shape and then type a message in the associated pop up note Text editin
109. e page 4 As needed move the pointer over the zoom box frame within the thumbnail until it changes to a Hand icon and then drag the frame to see a different area of the page in the document pane Change the default magnification 1 Choose Edit gt Preferences 2 Under Categories select Page Display 3 Open the Zoom pop up menu and choose a default magnification level Set the page layout and orientation Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout You can use the following page layouts when viewing PDF documents Single Page Displays one page at a time with no portion on other pages visible Single Page Continuous Displays pages in a continuous vertical column that is one page wide Two Up Displays each two page spread with no portion of other pages visible Two Up Continuous Displays facing pages side by side in a continuous vertical column Note If a document has more than two pages the Two Up and Two Up Continuous views display the first page alone on the right side of the document pane to ensure proper display of two page spreads Set page layout To see only one page at a time choose View gt Page Display gt Single Page To see two pages at a time side by side choose View gt Page Display gt Two Up e To scroll down continuously through one page after another choose View gt Page Display gt Single Page Continuous e To scroll down co
110. earch progress bar cancels further searching and limits the results to the occurrences already found It doesnt close the Search window or delete the Results list To see more results you must run a new search Search a PDF package 1 Open the PDF in Reader on your desktop not in a web browser 2 Do one of the following e In the Find toolbar type the text you want to search for in the text box and then choose Open Full Acrobat Search from the pop up menu In the Search window type the text you want to search for in the text box 3 In the Search window choose a location to look in e To search all PDFs in the package choose In The Entire PDF Package e To search only some PDFs in the package choose In Selected PDF Documents Then select the PDFs you want to search in the PDF package navigation area 4 Ifyou want to specify additional search criteria click Use Advanced Search Options and select the options you want 5 Click Search Review search results After you run a search from the Search window the results appear in page order nested under the names of each searched document Each item listed includes a few words of context if applicable and an icon that indicates the type of occurrence Jump to a specific instance in the search results 1 If necessary click the plus sign Windows or the triangle Mac OS to expand the search results Then select an instance in the results to view that instance in the PDE 2
111. ecify how often you want Reader to save files Recover lost changes after an unexpected shutdown 1 Start Reader or open the file you were working on last 2 When prompted click Yes to open the autosave file or files If multiple files were open Reader opens all of the files for you 3 Save the file or files with the same names as the files you were originally working on Reusing PDF content Select and copy text The Select tool I amp lets you select horizontal and vertical text or columns of text in a PDF You can use the Copy and Paste commands to copy the selected text into another application If you hold the pointer over the text selection a menu appears that lets you copy highlight or underline the text among other options Note the following Ifthe Cut Copy and Paste commands are unavailable when you select text the author of the PDF may have set restrictions against copying text If the text you copy uses a font that isn t available on your system the font will be substituted with a close match or a default font See also Open secured PDFs on page 29 Select a word or line of text 1 Move the Select tool I over the text you want to select When the pointer changes to the I beam icon do one of the following e Drag across the text to be selected You can also click to create an insertion point and Shift click to create a second insertion point The text between the two insertion points is selected
112. ect it or to deselect it if its already selected Printing and saving PDF forms Interactive forms can be filled in using either Adobe Reader or Acrobat Users running either of these applications can save a blank version of the form and they can print copies of their completed forms before submitting them After a form is filled in Acrobat users can save a copy of the completed form showing all the information they typed Whether or not Adobe Reader users can save a copy of a completed form depends on the usage rights set up by the person who created that form Note When you open a form in Adobe Reader the usage rights appear in the notification area above the form itself About Forms Tracker Note The Forms Tracker is not available in UNIX The Forms Tracker is a panel of the same window in which you track PDF reviews and subscriptions To open the Forms Tracker choose View gt Review Tracker and then click the Forms Tracker button on the left side of the window Four buttons appear on the left side of the Forms Tracker Each one opens a different panel when clicked To Do History Search Results and Forms Library These panels can remind you of the status of various forms that are part of your workflow and make it easy to find and reopen those forms Forms preferences Set forms preferences to control various aspects of your interaction with form fields To open the Preferences dialog box choose Edit gt Preferences W
113. ecting other options you want to apply and clicking Search Note Selecting the Match Whole Word Only option when searching indexes significantly reduces the time taken to return results See also Search features preferences on page 42 Search features preferences Access preferences for search features by choosing Edit gt Preferences Windows or Reader gt Preferences Mac OS and then clicking Search under Categories Ignore Asian Character Width Finds both half width and full width instances of the Asian language characters in the search text Ignore Diacritics And Accents Finds the search terms with any variation of the alphabetical characters For example typing cafe finds both cafe and caf Likewise typing caf finds both versions If this option isn t selected typing cafe doesnt find caf and vice versa Always Use Advanced Search Options Makes the advanced options available in the Search window in addition to the basic options Maximum Number Of Documents Returned In Results Limits the search results in the Search PDF window to a specific number of documents The default value is 500 but you can enter any number from 1 to 10 000 Range Of Words For Proximity Searches Limits the search results to those in which the number of words between the search terms isn t greater than the number you specify Accepts a range from 1 to 10 000 Enable Fast Find Generates a cache of information from any PDF that you search
114. ed in by hand Or you can choose Tools gt Typewriter gt Typewriter and use the Typewriter tool to type information over the blank form fields and then print a copy of the completed form Note Some text fields are dynamic meaning that they automatically resize to accommodate the amount of data you enter and can span across pages See also Forms preferences on page 74 Fill in an interactive form 1 Ifnecessary select either the Hand tool or the Select amp tool 2 Optional To make form fields easier to identify click the Highlight Fields button on the document message bar Form fields appear with a colored background light blue by default and all required form fields are outlined in another color red by default ADOBE READER 8 76 User Guide 3 Click in the first form field you want to fill in either to select that option or to place an I beam pointer in the field so you can start typing 4 After making a selection or entering text do any of the following e Press Tab or Shift Tab to accept the form field change and go to the next or previous field e Press the Up Arrow or Left Arrow key to select the previous radio button in a group of radio buttons or press the Down Arrow or Right Arrow key to select the next radio button e Press Esc to reject the form field change and deselect the current form field If you re viewing the form in Full Screen mode pressing Esc a second time causes you to exit Full Scree
115. ed options and click OK twice 3 Choose Document gt Manage Trusted Identities 4 Click Add Contacts 5 Do any of the following If Windows certificate digital IDs are allowed select the appropriate directory and group If you configured an identity search directory select the appropriate directory and group You can then click Search to locate specific certificates Click Browse select the certificate file and click Open ADOBE READER 8 96 User Guide 6 Select the added certificate in the Contacts list to add it to the Certificates list Select the certificate in the Certif icates list and click Details 7 Inthe Certificate Viewer dialog box click the Details tab and note the MD5 digest and SHA1 digest values finger print Contact the certificate s originator to confirm that the values are correct The certificate should be trusted only if the values are correct Click OK 8 After you verify that the information is correct click Trust specify trust options and click OK Import certificates using the Windows Certificate Wizard Windows only If you use the Windows certificate store to organize your certificates you can import certificates using a wizard in Windows Explorer 1 In Windows Explorer right click the certificate file and choose Install Certificate 2 Follow the on screen instructions to add the certificate to the Windows certificate store 3 If you re prompted to validate the certificate before installin
116. efault You can customize the toolbars so that the tools you use most often appear in the toolbar area Do any of the following e Right click Control click the toolbar and select a tool that you want to display or deselect a tool that is already displayed if you want to hide it e Right click Control click any toolbar and choose More Tools Then select individual tools and toolbars that you want to display and deselect those that you want to hide Note A selected tool appears in the toolbar area only if its toolbar is also selected in the More Tools dialog box Show or hide tool labels The default view shows labels for some toolbar buttons You can show labels for all buttons to help you as you learn to use Reader or you can hide all tool labels to save space in the toolbar area Choose View gt Toolbars gt Button Labels gt option Note Tool labels are turned off selectively when space in the toolbar area becomes limited Review properties for tools and objects The Properties toolbar provides easy access to the properties for many tools and objects such as links comments form fields media clips and bookmarks For example if you select the Note tool the Properties toolbar displays the current default properties for that tool If you select a note in the document the Properties toolbar displays properties for that note You can use the Properties toolbar to change many of the settings that appear there A few items
117. emove any URLs you no longer want to visit To open file attachments in Reader you must respond to a prompt by indicating that you always allow files of that type The attachments file type is then added to a list stored in the registry If you want to restrict a file type that you permitted in the past you can reset this list to its default settings in the Trust Manager preferences ADOBE READER 8 30 User Guide Trust Manager preferences To open the Trust Manager preferences choose Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS and select Trust Manager on the left Allow Opening Of Non PDF File Attachments With External Applications When selected allows file attachments to start external applications when you open the files You must have the external applications to open the files Restore Default List Of Allowed And Disallowed File Attachment Types Removes saved settings you chose for opening attachments For example if you chose to always open TMP attachments when prompted TMP appears on the list of allowed file attachment types By clicking Restore you remove TMP from the list Change Settings When clicked lets you specify the default behavior for accessing the Internet from PDFs To restrict access to only the URLs you specify select Let Me Specify A List Of Allowed And Blocked Web Sites the default To allow access to all URLs select Allow All Web Sites To restrict access with all URLs in PDFs select Bl
118. ent Integrity Properties to check if the document is PDF SiqQ compliant or if it contains items that could alter its appearance If the document was modified after it was signed check the signed version of the document and compare it to the current version See also Validate a timestamp certificate on page 93 Sign in Preview Document mode on page 85 View previous versions of a signed document on page 94 Set signature verification preferences Before you open signed documents set your preferences to optimize Reader for validating signatures 1 Choose Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS and select Security on the left 2 To automatically validate all signatures in a PDF when you open the document select Verify Signatures When The Document Is Opened This option is enabled by default 3 Click Advanced Preferences and then click the Verification tab 4 Choose the following options When Verifying These options specify methods that determine which plug in to choose when verifying a signature The appropriate plug in is often selected automatically Contact your system administrator about specific plug in requirements for validating signatures Require That Certificate Revocation Checking Be Done Whenever Possible During Signature Verification Select this option to require certificates to be checked against a list of excluded certificates during validation If this option isn t selecte
119. ent analysis method set in the Reading Order preference but this PDF might not be read correctly by screen readers If the reading order seems wrong select a different option for Reading Order in the Reading panel of the Preferences dialog box No accessibility problems were detected in this quick check Choose the Full Check command to check more thoroughly Quick Check has found that the PDF contains searchable text is tagged has an underlying document structure and has no security settings that prohibit access for screen readers To check for other types of accessibility problems that may be present in the PDF use Full Check This document s security settings prevent access by screen readers Quick Check has found that the PDF has security settings that interfere with screen readers ability to extract text for conversion to speech You may be able to use a screen reader with this document if your assistive technology product is registered with Adobe as a Trusted Agent Contact your assistive technology product vendor This document appears to contain no text It may be a scanned image Quick Check has found that the PDF contains no searchable text probably because the document consists entirely of one or more scanned images This means that screen readers Read Out Loud Reflow view and most other accessibility features which rely on text as input will not work with this document ADOBE READER 8 104 User Guide Read
120. er forms documents with blanks that people fill in and deliver to the appropriate person or organization An Adobe PDF form is a computer based version of a form which can either be distributed through email or CDs or published on a website PDF forms can be ordinary PDFs with blank form fields or they can be interactive Ordinary PDFs are a convenient way of publishing forms that must be printed filled out by hand and physically delivered such as by mail or fax An interactive form can be filled out on a computer and may be submitted through an Internet or local network connection The built in security features can safeguard the privacy of electronically submitted data Interactive forms simplify the work users must do to provide the needed information Electronically submitted forms can be labor saving at the receiving end too because the data from many individuals can be set up to be collated automatically Viewing a PDF form When you open a form that someone sends you to fill out a document message bar appears between the Reader toolbars and the form itself The left side of the message bar typically displays instructions about how to complete and return the form If you open the form in Adobe Reader the usage rights associated with that form are also described in this area You can hide or show the document message bar by clicking its button The right side of the message bar has one or more buttons The first is a Highlight Fiel
121. erted Hardware Tokens Select this option if you have a security token or hardware token connected to your computer 5 Click Next and follow the on screen instructions to register your digital ID Create a self signed digital ID If youre not using a third party digital ID you can create your own self signed digital ID When you create a self signed digital ID the resulting file stores an encrypted private key used for signing or decrypting documents and a public key contained in a certificate which is used for validating signatures and encrypting documents 1 Choose Document gt Security Settings 2 Select Digital IDs on the left and then click the Add ID button 4 3 Select Create A Self Signed Digital ID For Use With Acrobat and click Next 4 Specify where to store the digital ID and click Next New PKCS 12 Digital ID File Stores the information in a file that you can send to others This is a standard encryption format with a pfx extension in Windows and p12 in Mac OS Windows Certificate Store Windows only Stores the file where other Windows applications can also retrieve it 5 Type a name email address and other personal information for your digital ID When you certify or sign a document the name appears in the Signatures panel and in the signature field 6 Optional To use Unicode values for extended characters select Enable Unicode Support and then specify Unicode values in the appropriate boxes 87 ADOBE REA
122. esnt appear in the Comment e amp Markup toolbar right click Control click the toolbar and select the tool ADOBE READER 8 57 User Guide 2 Set the properties as desired and click OK All comments you create using this tool will display the properties you set Existing comments aren t affected nor is the appearance of text in pop up notes Add a sticky note Commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically Y include commenting rights The most common type of comment is the sticky note A sticky note has a note icon that appears on the page and a pop up note for your text message You can add a sticky note anywhere on the page or in the document area Use the Sticky Note tool to add a text message in a pop up note A Comment amp Markup toolbar B Sticky Note tool C Close button D Options menu E Text message Add a sticky note comment 1 Do one of the following Select the Sticky Note tool in the Comment amp Markup toolbar and either click where you want to place the note or drag to create a custom sized note e Choose Document gt Comments gt Add Sticky Note 2 Type text in the pop up note You can also use the Select tool amp to copy and paste text from a PDF into the note Note If you close the pop up note your text remains Edit a sticky note comment 1 Click or double click the note icon 2 Make change
123. essibility tools in Windows Windows 2000 XP and Vista operating systems have built in tools that provide increased or alternate access to infor mation on the computer screen Narrator is a light version of a screen reader Magnifier is a screen magnification tool For more information on the accessibility tools in the Windows 2000 XP or Vista operating systems visit the Microsoft accessibility website at http www microsoft com enable Accessibility tools in Mac OS Mac OS X has built in tools that provide increased or alternate access to information on the computer screen For more information on the accessibility tools in the Mac OS X operating system visit the Apple Computer Inc accessibility website at http www apple com accessibility 111 Chapter 9 Movies sounds and 3D models The possibilities for Adobe PDFs extend to the richness of multimedia communication PDFs can include video clips digital audio and 3D models that readers can move turn zoom in on and examine part by part Movies and sounds Note The movies and sounds features are avilable in Linux but not in UNIX Only Real Player files are supported Play movies and sounds Note The movies and sounds features are avilable in Linux but not in UNIX PDFs can include many types of movie and sound files including but not limited to Flash QuickTime mp3 MPEG and Windows Media files These files may be accessed on a page or within a link bookmark form
124. et e j Toolbars open by default A File toolbar B Page Navigation toolbar C Select amp Zoom toolbar D Page Display toolbar E Find toolbar Buttons in the Tasks toolbar behave somewhat differently from other toolbar buttons Each of these buttons is associated with a menu of commands Click the arrow to the right of the button name to open the menu For example click the arrow next to the Start Meeting button l to display a menu of commands related to Adobe Acrobat Connect meetings gt Position the pointer over a tool to see a description of the tool Position the pointer over the grabber bar on the left edge of a toolbar to see its name All tools are identified by name in the More Tools dialog box Tools gt Customize Toolbars See also Customizing the work area on page 11 Displaying menus on page 11 Display and arrange toolbars When your work does not involve using the tools in a toolbar you can close the toolbar to tidy up the work area For example if you are not adding review comments to a PDF there s no need to have the Comment amp Markup toolbar open When you need easy access to a toolbar that is hidden by default you can open it This toolbar appears as a floating panel which you can move or dock in the toolbar area Note If several PDFs are open you can customize the toolbars for each PDF independently The different customized states persist as you switch between PDFs ADOBE REA
125. f this option is selected you can also specify settings for Pages Per Sheet Page Order Print Page Border and Auto Rotate Pages Note N up printing in Acrobat is independent of the N up printing features of printer drivers The Reader print settings don t reflect the N up settings of the printer drivers Select N up printing either in Reader or in the printer driver but not both Booklet Printing Prints multiple pages on the same sheet of paper in the order required to read correctly when folded The printer must support duplex printing printing on both sides of the sheet Reader automatically enables duplex printing if available for booklet printing ADOBE READER 8 User Guide Pages Per Sheet Prints a predefined number of pages or a custom number up to 99 horizontally and vertically during N up printing If you select a predefined number from the menu Reader automatically selects the best paper orientation Page Order Defines how the pages are ordered on paper during N up printing Horizontal places pages from left to right top to bottom Horizontal Reversed places pages from right to left top to bottom Vertical places pages top to bottom left to right Vertical Reversed places pages top to bottom right to left Both reversed options are suitable for Asian language documents Print Page Border Draws the crop box the page boundary of PDF pages during N up printing Auto Rotate Pages Adjusts the PDF s orientation to match t
126. ferences Mac OS and click Security on the left 3 Click Advanced Preferences and click the Creation tab 4 From the menu in the Creation tab choose the default method you want for signing and encrypting documents and click OK The menu lists all the security methods installed in the Acrobat plug ins folder Specify the default digital ID Before you certify sign or encrypt a PDF you may be prompted to select a digital ID file To avoid being prompted repeatedly you can select a digital ID to use every time you sign or certify a document 1 Choose Document gt Security Settings 2 Click Digital IDs on the left and then select the digital ID you want to use as the default 3 Click the Usage Options button and choose a task for which you want the digital ID as the default If you want to specify the digital ID as the default for two tasks click the Usage Options button again and select a second option A check mark appears next to selected options If you select only the signing option the Pen icon appears next to the digital ID If you select only the encryption option the Lock icon jgj appears If you select only the certifying option or if you select the signing and certifying options the Blue Ribbon icon appears _ To clear a default digital ID repeat these steps and deselect the usage options you selected Change a digital ID s password and timeout Passwords and timeouts can be set for PKCS 12 IDs and
127. ferent unit for the real object measurements Measurement Markup Select to have the measurements appear as comments in the PDF Label Type text that you want to appear with the measurement both in the 3D model area and in the Comments panel Not available if Measurement Markup is not selected 3D Measurement Tool viewing options Use the Options menu in the 3D Measurement tool palette to set viewing options ADOBE READER 8 119 User Guide Note The 3D Measurement Tool palette changes to the Distance Tool palette after a brief delay when the pointer moves outside the canvas area of the 3D model Moving the pointer back over the 3D model restores the 3D Measurement Tool options The Ortho option is available only for the 2D Distance Perimeter and Area tools Show Details Shows or hides the Cursor Location and Units And Markup Settings options in the 3D Measurement Tool palette Show Rulers Shows or hides vertical and horizontal rulers on the page Has the same effect as choosing View gt Rulers Snap To 2D Content Ensures precise measurement in 2D objects Snap To 3D Content Ensures precise measurement in 3D objects 3D Measurement Navigation Tips Opens a dialog box with keyboard shortcuts for several 3D features You can use these shortcuts while you are measuring Measuring preferences Change the 3D Measuring preferences to determine how 3D data is measured These options appear in the Measuring 3D panel of the Preferences
128. fies the first and last sheet to print Acrobat determines which sheets must print to accommodate the print job For example if you have a 16 page document then sheets 1 through 4 print Binding Determines the orientation for the binding Choose Left for text read left to right choose Left Tall for paper folded on the long side where the printable area is long and narrow Choose Right for text read right to left or for Asian style vertical reading choose Right Tall for paper folded on the long side ADOBE READER 8 User Guide ny A diii a a n tithe a a ban see wool oer kar CORLL OMEN i a Compare Right binding with Right Tall Print documents in a PDF package A PDF package contains multiple documents wrapped in one PDF You can print the documents individually or together 1 Open the PDF package You can select the cover sheet and print it on a different printer or paper stock 2 Choose File gt Print and then choose one of the following commands Print Current Document Prints the open PDF Print All Documents Prints all the PDFs in the package Print Selected Documents Prints some of the PDFs in the package This option is available only when multiple files are selected in the list of component documents 3 Choose applicable printing options and click OK Documents are printed in the order they appear in the package Note You must use the native application to print any component fi
129. file 1 Choose Document gt Manage Trusted Identities 2 Select the contact and click Details 3 Select a name from the list and click Associate Certificate 4 Select a certificate and click OK Click OK again ADOBE READER 8 User Guide Verify information on a certificate The Certificate Viewer dialog box provides user attributes and other information about a certificate When other users import your certificate they may ask you to check your fingerprint information against the information they receive with the certificate The fingerprint refers to the MD5 digest and SHA1 digest values You can check certif icate information for your own digital ID files or for ID files that you import The Certificate Viewer dialog box provides the validation period in which the certificate is valid the certificate s intended usage and certificate data such as a unique serial number and public key method You can also check if the certificate authority has revoked the certificate Certificates are typically revoked when an employee leaves the company or when security is compromised in some way Verify information on your own certificate 1 Choose Document gt Security Settings 2 Select your digital ID and then click Certificate Details P Verify information on someone else s certificate 1 Choose Document gt Manage Trusted Identities 2 Select the contact and click Details 3 Select the certificate name and click Show Certificat
130. from your certif icate a visual representation of your signature and a version of the document at the time it was signed Note For the latest information about digital signatures choose Help gt Online Support gt Knowledge Base to open the Adobe Acrobat support page on the Adobe website and then search for digital signatures See also About digital IDs on page 86 Create the signature appearance You can set the appearance of your digital signature by selecting options in the Security Preferences For example you can include an image of your handwritten signature a company logo or a photograph You can also create alternate signature appearances that you use for different purposes For some you may want to provide a greater level of detail ADOBE READER 8 82 User Guide A signature appearance can also include information that helps others verify your signature such as certificate revocation status reasons for signing contact information and more By selecting these preferences you add options to the Sign Document dialog box that appears each time you sign a PDF 1 If you want to include an image of your handwritten signature in the digital signature scan your signature and save it as an image file Place the image in a document by itself and convert the document to PDF You can convert an image file to PDF using Adobe Online Services For details choose File gt Create Adobe PDF Online 2 Choose Edit gt
131. g it note the MD5 digest and SHA1 digest values fingerprint Contact the certificates originator to confirm that the values are correct The certificate should be trusted only if the values are correct Click OK Add a certificate using a signature in a PDF You can safely add a certificate to your trusted identities from a signed PDF by first verifying the fingerprint with the certificates originator 1 Open the PDF containing the user s self signed signature 2 Click the signature in the document to check whether it s valid 3 Click Signature Properties and then click Show Certificate 4 Inthe Certificate Viewer dialog box click the Details tab and note the MD5 digest and SHA1 digest values finger print Contact the certificate s originator to confirm that the values are correct The certificate should be trusted only if the values are correct 5 After you verify that the certificate information is correct click the Trust tab click Add To Trusted Identities click OK specify trust options and click OK Associate a certificate with a contact Contacts are typically trusted identities with whom you exchange documents To exchange encrypted PDFs with a contact you must associate at least one certificate with that contact Adding a contact may or may not add a certificate because certificates aren t necessarily attached to the contact infor mation Add contact information by browsing to the contact file location or search for the
132. g order or editing document structure tags that may be necessary to make some PDF documents and forms accessible For more information about creating accessible PDFs and using accessibility features to read PDFs see http www adobe com go accessibility About accessible PDFs Accessible PDFs have the following characteristics Searchable text A document that consists of scanned images of text is inherently inaccessible because the content of the document is images not searchable text Assistive software cannot read or extract the words users cannot select or edit the text and you cannot manipulate the PDF for accessibility You must convert the scanned images of text to searchable text using optical character recognition OCR before you can use other accessibility features with the document Fonts that allow characters to be extracted to text The fonts in an accessible PDF must contain enough information for Reader to correctly extract all of the characters to text for purposes other than displaying text on the screen Reader extracts characters to Unicode text when you read a PDF with a screen reader or the Read Out Loud feature or when you save as text for a braille printer This extraction fails if Reader cannot determine how to map the font to Unicode characters Reading order and document structure tags To read a document s text and present it in a way that makes sense to the user a screen reader or other text to speech tool requ
133. g tools let you add editing marks to indicate changes you want in the source document Most commenting and markup tools dont appear in the toolbar until you add them Most comments include two parts the icon or markup that appears on the page and the text message that appears in a pop up note when you click or double click the icon or place the pointer over the icon After you add a comment it stays selected until you click elsewhere on the page A selected comment is highlighted by a blue halo to help you find the markup on the page A wireframe with selection handles appears so you can adjust the size and shape ADOBE READER 8 User Guide REVISED 1 40 pm Jul 25 2006 The annual meeting of stockholders will be held April 39 at4 p md Pacific Time 5 at Kahili Coffee Company headquarters in Laie Hawaii USA The Stock Market Ticker symbol KAR lodepende itors DIL LLP Boise Send me anew file when all of these revisions have been incorporated ial infor dates Types of comments in a PDF A Stamp B Text edit C Comment rollover tool tip D Sticky note See also Show and hide toolbar elements on page 13 Comment on 3D designs on page 121 Show the Comment amp Markup toolbar The Comment amp Markup toolbar doesn t appear by default except when you open a PDF in a managed review workflow Do one of the following e Choose View gt Toolbars gt Comment amp Markup e Choose Tools
134. gation pane near the buttons of other vertically oriented panels e To orient the panel horizontally drag its button to the lower part of the navigation pane near the buttons of other horizontally oriented panels In either case a gray frame highlights the entire panel buttons area If you release the mouse button before the area is highlighted the panel will float above the work area If that happens try again by dragging the panel tab into the upper or lower part of the button area View a different panel in the navigation pane By default only a selected set of panel buttons appears on the left side of the work area Other panels are included in the View menu and may open as floating panels rather than in the navigation pane However you can dock the panel in the navigation pane later Do one of the following e On the left side of the navigation pane select the button for the panel e Choose View gt Navigation Panels gt panel name ADOBE READER 8 16 User Guide Dock or float navigation panels e To float a panel that is docked in the navigation pane drag the panel button into the document pane e To dock a floating panel drag the tab to the navigation pane To group two floating panels drag the tab of one panel into the other floating panel Options in a navigation panel All navigation panels have an Options menu in the upper right corner The commands available in these menu vary Some panels also contai
135. ge partially or completely behind the PDF window Arrange the PDF document window and Search window In the Search window click Arrange Windows 37 ADOBE READER 8 38 User Guide Reader resizes and arranges the two windows side by side so that together they almost fill the entire screen Note Clicking the Arrange Windows button a second time resizes the document window but leaves the Search window unchanged If you want to make the Search window larger or smaller drag the corner or edge as you would to resize any window on your operating system Find text in a PDF The Find toolbar searches the currently open PDE 1 Type the text you want to search for in the text box on the Find toolbar 2 Optional Click the arrow next to the text box and choose one or more of the following Whole Words Only Finds only occurrences of the complete word you type in the text box For example if you search for the word stick the words tick and sticky arent found Case Sensitive Finds only occurrences of the words that match the capitalization you type For example if you search for the word Web the words web and WEB arent found Include Bookmarks Also searches the text in the Bookmarks panel Include Comments Also searches the text of any comments 3 Press Enter Reader jumps to the first instance of the search term which appears highlighted 4 Press Enter repeatedly to go to the next instances of the search term Find text in
136. ght 2004 MorphoLogic Inc Copyright 2004 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1990 William Collins Sons amp Co Ltd Copyright 1990 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1993 1994 1995 Russicon Company Ltd Copyright 1995 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Portions of Adobe Acrobat include technology used under license from Autonomy and are copyrighted This product contains either BISAFE and or TIPEM software by RSA Data Security Inc e_Db isa licensed product from Simple Software Solutions Inc Adobe Systems Incorporated 345 Park Avenue San Jose California 95110 USA Notice to U S Government End Users The Software and Documentation are Commercial Items as that term is defined at 48 C F R 2 101 consisting of Commercial Computer Software and Commercial Computer Software Documentation as such terms are used in 48 C ER 12 212 or 48 C F R 227 7202 as applicable Consistent with 48 C F R 12 212 or 48 C ER 227 7202 1 through 227 7202 4 as applicable the Commercial Computer Software and Commercial Computer Software Documentation are being licensed to U S Government end users a only as Commercial Items and b with only those rights
137. hange click Undo Edit To accept your change click Change To change all instances of the unrecognized word click Change All e Select the correct version of the unrecognized word from the Suggested Corrections section and click Change Or simply double click the correct version of the word To change all instances of the word to the selected correct version click Change All e Click Ignore if you don t want to change the word and want to continue with the check e Click Ignore All to ignore every instance of the word Click Add if you want to add the word to your personal dictionary 4 After you make a selection in step 3 the next unrecognized word if any is highlighted repeat step 3 until the Restart button appears 5 Click Done Specify a dictionary 1 Choose Edit gt Check Spelling gt Edit Dictionary 2 Choose the language dictionary you want to use from the Dictionary menu and then click Done Commenting on forms Acrobat users can comment on PDF forms just as on any other PDE If the form creator has extended rights to Adobe Reader users they can also add comments Whether or not these comments are included when the form is submitted depends on how it s submitted For example if you use Reader to print the form for mailing or faxing the comments don t appear If you attach the filled in form to email as a complete PDF the comments are included See also Commenting on page 54 ADOBE READER 8 79 User G
138. he orientation specified in the printer properties during N up printing Note The Shrink To Printable Area option is always active for N up printing Therefore the pages are always shrunk to fit the available imaging area regardless of how the Auto Rotate And Center option is set Print To File Windows UNIX Creates a device dependent PostScript file of the document The resulting file contains code for enabling and controlling specific device features making it less compatible with devices other than the target device For better results when creating PostScript files use the Save As PostScript command The Save As PostScript command isn t available in Reader Note You don t need to have a PostScript printer to create a PostScript file Printing Tips If youre connected to the Internet this option connects to the Adobe website for information on how to troubleshoot printing problems Advanced Opens one or more panels for setting additional printing options See also Downloading Asian fonts to a printer on page 130 Print a portion of a page 1 Choose Tools gt Select amp Zoom gt Snapshot Tool 2 Drag around the area you want to print Reader copies the selected area to the clipboard 3 Choose File gt Print to print the selection Print layers Normally when you print a PDF that contains layers just the content that is visible on screen is printed However the creator of a layered PDF can specify that some layere
139. hen notifies you when new comments are available Notifications appear as bezel style messages in the open PDF In Windows notifications also appear as balloon style messages in the notification area system tray These notifications are viewable in all versions of UNIX except Solaris 9 and 10 since the system tray is not visible Because synchronization continues after the PDF is closed you ll continue to receive notifications Messages in the notification area inform you when new reviewers join the review when updates occur multiple reviews and when synchronization attempts fail They also inform you when a new broadcast subscription is added in the Review Tracker You can change how often messages appear and how often comments are synchronized and you can manually trigger the synchronization process View new comments To view new comments you must be able to connect to the network where the comment server is located If you can t connect check the server status in the Review Tracker to determine the cause of the problem See Check server status on page 53 Do one of the following e Click the Check For New Comments button in the document message bar e Choose Document gt Comments gt Check For New Comments e Click the message in the notification area Windows UNIX Change frequency of synchronization and notifications 1 Open the Reviewing preferences e Choose Edit gt Preferences Windows UNIX or Reader gt P
140. hers Inc Copyright 2003 2004 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1991 Dr Lluis de Yzaguirre I Maura Copyright 1991 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1990 Munksgaard International Publishers Ltd Copyright 1990 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1990 1995 Van Dale Lexicografie bv Copyright 1990 1996 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1990 2004 IDE a s Copyright 1990 2004 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1992 Hachette Franklin Electronic Publishers Inc Copyright 2004 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1991 Text amp Satz Datentechnik Copyright 1991 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 2004 Bertelsmann Lexikon Verlag Copyright 2004 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyri
141. hing The Advanced Search window includes options for searching the currently open document all the documents in the PDF package or multiple component documents selected in the PDF package list See also View sort and search components in a PDF package on page 21 Print documents in a PDF package on page 128 ADOBE READER 8 11 User Guide Start in the Beyond Adobe Reader window The Beyond Adobe Reader window opens by default when you start Reader from the application icon Start menu Windows or Dock Mac OS In UNIX choose Application gt Office The home page in this window contains links that open additional pages which may include buttons and links that start specific tasks or display topics in the full Reader Help system which you are reading now Use the controls on the left side of the page to expand the list of new features in Adobe Reader 8 You can close and reopen the Beyond Adobe Reader window or simply let it remain open behind or beside the Reader work area Start a task from the Beyond Adobe Reader window 1 On the Beyond Adobe Reader home page select a topic group such as Collaborate or Reader Enabled PDF Files 2 Start a task or view a Help topic e Click an action text link or button to initiate a task e Click an information text link or button to open full Reader Help to the related Help topic If you decide to try a different topic group click Home in the upper left corner to retur
142. ied Plug ins option 26 Use Page Cache option 26 V validating signatures 91 time period for signatures 97 time stamp certificates 93 video clips See media clips videos playing 23 Vietnamese language 17 View Signed Version command 94 viewing 3D content 114 115 119 file attachments 23 INDEX 144 magnification 31 PDF forms 73 views comments in 3D models 121 defining for 3D content 119 W WAV files See media clips web browsers displaying PDFs in 24 opening PDFs from 9 19 web services subscribing to 54 websites restricting 29 windows multiple 33 Windows Built In player 111 Windows Media Player 111 WMV files See media clips work area customizing 11 X XIF format searching metadata in 37 XMP format metadata 37 Z zooming changing magnification 31 default setting 26 Dynamic Zoom tool 31 selecting tools temporarily 9 view 31
143. ify whether to play embedded multimedia files in trusted or nontrusted PDF documents A trusted document is a document that you approved or that was produced by an author you approved By setting your permissions to play multimedia only in trusted documents you can prevent programs macros and viruses from playing on and potentially damaging your computer ADOBE READER 8 112 User Guide The list of trusted documents and authors is stored internally and can t be viewed If you add a certified document to the list both the document and the author s certificate are added to the list of trusted documents All documents that are certified by this author are trusted Trusted documents also include PDFs that were created by authors in your list of trusted identities To access these preferences choose Edit gt Preferences Windows Linux or Reader gt Preferences Mac OS and then select Multimedia Trust from the left side of the dialog box Display Permissions For Choose whether you want to display security permissions for trusted documents or other nontrusted documents Allow Multimedia Operations Select this option to allow media clips to be played When selected you can change the permission settings for a particular player and enable options that determine the appearance of the media during playback Change Permission Settings For A Player Select the player in the list and then choose one of the following options from the menu
144. ille printer on page 108 Check accessibility with Quick Check Use Quick Check to examine a PDF to see if it has searchable text document structure tags and appropriate security settings to make it accessible Press Shift Ctrl 6 Shiftt Command 6 If the document is unstructured a message may appear suggesting that you change reading order preferences See also Setting accessibility preferences on page 104 Accessibility Quick Check results This document has logical structure but it is not a Tagged PDF Some accessibility information may be missing Quick Check has found an underlying document structure in the document so Reader will use the available document structure to control the reading order rather than analyzing the document itself However this untagged document structure might be incomplete or unreliable so assistive software and the accessibility features in Reader such as the Read Out Loud and the Save As Text features may not read the page properly If the reading order of the page seems to be wrong select Override The Reading Order In Tagged Documents in the Reading panel of the Preferences dialog box This document is not structured so the reading order may not be correct Try different reading orders using the Reading Preferences panel Quick Check has found no underlying document structure that Reader can use for reading order Reader will analyze the reading order of the document using the curr
145. images from Clipboard 45 prohibited 44 saving document contents in text format 43 selecting images 45 selecting text 44 Snapshot tool 45 Cross Out Text tool 59 customizing See also preferences stamps 60 D date searching by 40 defaults 3D views 119 zoom setting 26 deleting comments 57 59 68 form data 75 markups 59 62 68 page thumbnails 36 Design Center 4 device dependent PostScript files 125 print options 130 dictionaries adding words to 68 excluding words 68 Digital Editions 17 digital IDs certificates in 94 creating 87 defined 86 deleting 90 hardware tokens 88 protecting 90 roaming IDs 88 selecting default 89 setting a default 89 setting passwords 89 setting timeouts 89 smart cards 88 what to do if lost or stolen 90 digital signatures about 81 adding 84 adding a handwritten signature to 81 adding in a browser 85 adding time stamps to 83 appearance 83 digital IDs 87 89 fields 84 invalid causes of 91 searching 37 using graphics tablets 83 validating 91 verifying 95 what the icons mean 91 dimmed menu items security 29 disabilities See accessibility displaying art trim and bleed boxes 29 large images 26 INDEX 140 Distance tool 3D models 117 about 34 docking toolbars 13 document integrity checking 85 document message bar review options 48 document pane defined 8 document properties searching 37 Documents preferences 26 downloading documents from web
146. in a review workflow typically include commenting rights You can use the Record Audio Comment tool to add a prerecorded WAV or AIFF file as a comment or to record and place an audio comment in a document Audio attachments appear in the Comments list and can be played back on any platform However the appropriate hardware and software for playing audio files must be installed The Record Audio Comment tool doesn t not appear in the Comment amp Markup toolbar by default However you can add it by choosing Tools gt Customize Toolbars See also Change the look of your comments on page 56 ADOBE READER 8 64 User Guide Add a prerecorded audio comment 1 Choose Tools gt Comment amp Markup gt Record Audio Comment tool i and then click in the PDF where you want to place the audio comment 2 Click Browse Windows or Choose Mac OS and select the audio file you want to add 3 Optional To hear the audio comment click the Play button When you re finished click Stop and then click OK 4 Specify options in the Properties dialog box and then click OK Record an audio comment 1 Choose Tools gt Comment amp Markup gt Record Audio Comment tool gt and then click in the PDF where you want to place the audio comment 2 In the dialog box that appears click the Record button and then speak into the microphone When you ve finished recording click the Stop button J and then click OK 3 Specify options in the Proper
147. indow Closing a window causes the remaining open windows to be renumbered sequentially that is if you have five windows open and you close the third window that you opened the windows are renumbered with the suffixes 1 to 4 Note This feature is not available when PDFs are viewed in a browser Open a new window Select Window gt New Window Close a window Click the close box in the window You are prompted to save any changes Closing a window does not close a document if more than one window is open Close all windows for a document Choose File gt Close You are prompted to save any changes before each window is closed Display off screen areas of a magnified page When you zoom in to a high magnification you may be able to see only part of a page You can shift the view to show other areas of the page without changing the magnification level Do either of the following e Use the vertical scroll bars to move up and down the pages or the horizontal scroll bars to move across the page e Select the Hand tool in the Select amp Zoom toolbar or choose Tools gt Select amp Zoom gt Hand Tool and drag to move the page as if moving a piece of paper on a table ADOBE READER 8 User Guide See also About PDF layers on page 35 Display PDFs in Line Weights view The Line Weights view applies a constant stroke width 1 pixel to lines regardless of zoom When you print the document the stroke will pri
148. indows UNIX or Reader gt Preferences Mac OS and then select Forms on the left The forms preferences are organized in three sections General Highlight Color and Auto Complete Note The forms preferences apply to the way the application handles open forms as you work The preferences arent saved with the PDF forms themselves See also Change the Auto Complete options on page 76 General Automatically Calculate Field Values Automatically performs all field calculations upon user entry Show Focus Rectangle Indicates which form field currently has the focus Keep Forms Data Temporarily Available On Disk Retains forms data in the web browser if you briefly go to another web page and then click Back to return to the PDF form Show Text Field Overflow Indicator Displays a plus sign in text fields that exceed the bounds specified when the fields were created Always Hide Forms Document Message Bar Hides the forms document message bar by default whenever a PDF form is opened in Adobe Reader ADOBE READER 8 75 User Guide Highlight Color Show Border Hover Color For Fields Displays a black outline around a form field when you place the pointer over it Fields Highlight Color Opens a color picker for selecting the color of highlighted form fields The highlight appears when the Highlight Fields button on the document message bar is clicked Required Fields Highlight Color Opens a color picker for selecting the border co
149. ing PDFs with reflow and accessibility features Setting accessibility preferences Reader provides several preferences that help make the reading of PDFs more accessible for visually impaired and motion impaired users including preferences that control how PDFs appear on the screen and are read by a screen reader Most preferences related to accessibility are available through the Accessibility Setup Assistant which provides on screen instructions for setting these preferences Some preferences that affect accessibility aren t available through the Accessibility Setup Assistant these include preferences in the Reading Forms and Multimedia categories You can set all preferences in the Preferences dialog box The names shown for some preferences in the Accessibility Setup Assistant are different from the names for the same preferences shown in the Preferences dialog box Reader Help uses the names shown in the Preferences dialog box For more information about accessibility features in Reader and PDF visit the accessibility page of the Adobe website Set accessibility preferences with the Accessibility Setup Assistant 1 Start the Accessibility Setup Assistant by doing one of the following e Choose Document gt Accessibility gt Setup Assistant e Windows only Start Reader for the first time while a screen reader or screen magnifier is running 2 Choose the option that is appropriate for your assistive software and devices The assis
150. into new booklet Print a booklet 1 Choose File gt Print and select the printer 2 Under Page Handling choose Booklet Printing from the Page Scaling menu 3 In the Print Range area specify which pages to print To print pages from front to back select All e To divide a large booklet into smaller groupings select Pages and specify a page range for the first grouping Print each page range separately To print certain pages on a different paper or paper stock specify those pages using the Sheets From To option Click the Properties button and select the correct paper tray and any other options as necessary 4 Choose additional page handling options The Preview image changes as you specify options Booklet Subset Determines which sides of the paper print Choose Both Sides to automatically print both sides of the paper your printer must support automatic duplex printing Choose Front Side Only to print all pages that appear on the front side of the paper After these pages print flip them choose File gt Print again and choose Back Side Only Depending on the printer model you might have to turn and reorder the pages to print the back sides To prevent others in a shared printing environment from printing on your pages before you print the back side consider printing the back side pages using a different paper tray Auto Rotate Pages Automatically rotates each page for the best fit in the printable area Sheets From Speci
151. ires that the document be structured Document structure tags in a PDF define the reading order and identify headings paragraphs sections tables and other page elements Interactive form fields Some PDFs contain forms that a person is to fill out using a computer To be accessible form fields must be inter active meaning that a user must be able to enter values into the form fields Navigational aids Navigational aids in a PDF such as links bookmarks headings a table of contents and a preset tab order for form fields assist all users in using the document without having to read through the entire document word by word Bookmarks are especially useful and can be created from document headings Document language Specifying the document language in a PDF enables some screen readers to switch to the appropriate language Security that doesn t interfere with assistive software Some authors of PDFs restrict users from printing copying extracting adding comments to or editing text The text of an accessible PDF must be available to a screen reader You can use Acrobat to ensure that security settings dont interfere with a screen reader s ability to convert the on screen text to speech ADOBE READER 8 102 User Guide About tags accessibility reading order and reflow PDF tags are similar in many ways to XML tags PDF tags indicate document structure which text is a heading which content makes up a section which text is
152. ive You can also use the list to encrypt files Request a certificate from another user 1 Choose Document gt Manage Trusted Identities Click Request Contact Type your name email address and contact information 2 3 4 To allow other users to add your certificate to their list of trusted identities select Include My Certificates 5 Select whether to email the request or save it as a file to email later and then click Next 6 Select the digital ID file to use and then click Select 7 Do one of the following Ifthe Compose Email dialog box appears type the email address of the person youre requesting a certificate from and click Email Send the email message that appears with the attached certificate in the default email application Ifthe Export Data As dialog box appears specify a name and location for the file click Save and then click OK Add a certificate from email 1 After a user sends you certificate information open the email attachment in Reader and then click Set Contact Trust in the dialog box that appears 2 Select trust options click OK and follow the prompts Add a Windows certificate Windows only This option is recommended if you use the Windows certificate store to organize certificates 1 In the Security preferences click Advanced Preferences 2 Click the Windows Integration tab and select Enable Searching The Windows Certificate Store For Certificates Other Than Yours Select the desir
153. kes a digital signature invalid A signature can have an invalid status for the following reasons e The signer s certificate was revoked e The signer s certificate has expired e The signer s certificate was removed from the trusted identities list or the trust level changed ADOBE READER 8 92 User Guide e The PDF was modified after it was signed or certified Validate a signature manually You can assess the validity of a digital signature by checking the signature properties 1 Set your signature verification preferences For more information see Set signature verification preferences on page 92 2 Open the PDF containing the signature and click the Signatures button 4 on the left to open the Signatures panel 3 Select the signature in the Signatures panel and then choose Validate Signature from the Options menu The Signature Validation Status describes the validity of the signature 4 Click Signature Properties and do the following Ifthe status is unknown click the Signer tab and then click Show Certificate to view the details of the certificate If youre working with self signed digital IDs confirm that the certificate details are valid If the certificate isn t valid request a valid certificate from the signer Click OK e Click the Date Time tab to verify the timestamp if needed e Click the Legal tab to learn more about the legal restrictions of the signature In the Legal tab click View Docum
154. l to measure the distance between two points Click the first point move the pointer to the second point and then click again The measurements appear in the tool dialog box 34 ADOBE READER 8 35 User Guide Select the Perimeter tool to measure a set of distances between multiple points Click each point you want to measure Then double click the last point or hold the pointer over the last point and click Select the Area tool to measure the area within the line segments that you draw Click each point you want to measure After you have clicked at least two points click the first point to complete the area measurement Note You can also finish a measurement by right clicking Control clicking and choosing Complete Measurement from the context menu 3 While measuring objects do any of the following e To change the scaling ratio such as 3 2 on the drawing areas specify the appropriate numbers in the tool dialog box If desired change the unit of measurement next to this ratio e Select Measurement Markup in the tool dialog box if you want the lines you draw to appear as a comment You can then use the Hand tool to double click the comment and view the measurement for the line segments that you draw Unless Annotate is selected the object you draw will disappear when you measure another object or select another tool Layers About PDF layers Reader supports viewing navigating and printing layered content i
155. l documents within the package See About PDF packages on page 10 Forms Tracker Track the forms you fill out See About Forms Tracker on page 74 2D Measurement tool enhancements Measurement is recalculated if start or end points move Measurements snap to lines intersections or corners See Measure the height width or area of objects on page 34 Support for Acrobat 3D Version 8 Version 8 1 of Reader supports Adobe Acrobat 3D version 8 Chapter 2 Work area As you get acquainted with Adobe Reader 8 make setting up your Reader work environment a priority The more you learn about its potential the better you can take advantage of its features tools and options Theres much more to the application than you see at first glance Reader has hidden tools preferences and options that can enhance your experience and give you greater control over how your work area is arranged and displayed Work area basics View the work area Reader opens in two different ways as a stand alone application and in a web browser The associated work areas differ in small but important ways The Reader work area includes a document pane that displays PDFs and a navigation pane on the left side that helps you browse through the current PDF Toolbars near the top of the window provide other controls that you can use to work with PDFs Note Opening certain types of PDFs causes specialized parts of the work area to appear the do
156. l process you cant delete your stamp 4 Do one of the following To send the document to the next approver click the Approve button in the document message bar In the Send To Next Approver dialog box type the email address for the next approver in the To box add addresses for other recipients as appropriate and click Send e To complete the approval process click the Final Approval button in the document message bar In the Complete Final Approval dialog box specify whether to send an approval notification from the Final Approval Method menu If you send a notification type an email address in the To box add addresses for other recipients as appro priate and click Send If you don t send a notification click Complete If the Notify Initiator Of Approval Status Via Email option is selected a separate email notification appears addressed to the initiator Click Send to send this notification W Kahili Coffee Company Annual Report 2004 Seles This PDF has been sent For approval Put D vour stamp on the document to indicate Finished Approving How To your approval File x APPROVED a BE Lal Signaty Bookmarks PDFs in an approval workflow present instructions and tools 5 Save the PDF Important If you use the Email button in the toolbar to send the PDF the PDF is no longer part of the workflow and approval options arent available to the recipient of th
157. le that is not a PDF When a non PDF component is selected in the PDF package component list you can click the Open button that appears in the Reader document pane to open the files native application if it is installed on your computer 128 ADOBE READER 8 129 User Guide See also About PDF packages on page 10 Print from the Bookmarks tab You can print the pages associated with bookmarks directly from the Bookmarks tab Bookmarks appear in a hierarchy with parent bookmarks and child dependent bookmarks If you print a parent bookmark all page content associated with child level bookmarks also print Not all bookmarks display page content and therefore cannot be printed For example some bookmarks open a file or play a sound If you select a mix of printable and nonprintable bookmarks the nonprintable bookmarks are ignored Note Bookmarks made from tagged content always display page content because the tagged content represents printable elements in the document structure such as headings and figures 1 Open a PDF with bookmarks If necessary choose View gt Navigation Panels gt Bookmarks so the bookmarks appear in the navigation pane 2 Select one or more bookmarks and then right click Control click the selection 3 Choose Print Page s from the menu See also About bookmarks on page 36 Advanced print settings About advanced print settings If normal print settings dont produce the results you
158. lect multiple nonadjacent entries Adding lengthy entries in forms PDF forms can contain dynamic text fields which grow in size to accommodate the text you type into it A scroll bar appears in dynamic text fields when the text you type exceeds the current size of the field when youre finished typing and the field is deactivated the text field expands to display all of the typed text If necessary the field may span onto the next page If you want to continue editing a dynamic text field that spans across pages you can begin editing the field on either page you ll have access to all of the text in the field Filling in forms with barcodes Some forms include barcode fields which capture and display other information in the form as a black and white pattern You dont have to do anything with the barcode area itself As you fill in the form on your computer the information you enter is included in the barcode and changes the barcode appearance Important For any form with barcode fields it s essential that you fill it in on your computer Dont fill it in by hand on a printed copy If you re going to submit the form on paper such as by mail or fax be sure to fill it in electronically before you print it The barcode field makes collecting data easier for the form recipient because the barcode can simply be scanned The results are an accurate and detailed summary of your input Search a form When you search for words in a PDF the
159. les in a PDF package See also Searching PDFs on page 37 View component PDFs in a PDF package The PDF package navigation bar contains buttons that control the visibility and placement of the list of component files If the list is hidden the View Top button or View Left button will make the list visible either horizontally or vertically adjacent to the document pane 1 Open the PDF package in Acrobat 2 Inthe PDF package navigation bar select the View Left _ or View Top button _ as needed so that you can see the list of component PDFs 3 Select the PDF you want to read Or use the Open Next and Open Previous buttons to review the component PDFs one by one Sort the components of a PDF package Because the data categories are shown in columns in View Top mode use that view to complete this procedure 1 In the PDF package navigation bar select the View Top button _ if necessary so that you can see the list of component PDFs and the categories bar across the top of the list 2 Do any of the following e Click a category name Click it a second time to reverse the order between Ascending and Descending e In the PDF package navigation bar choose Options gt Sort By gt category name Right click Control click a PDF in the list or anywhere in the categories bar and choose Sort By gt category name Right click Control click a PDF in the list or anywhere in the categories bar and choose Package Proper
160. lick Add ID 3 Select Create A Self Signed Digital ID For Use With Acrobat 4 Follow the on screen instructions to set up the self signed digital ID Digital signatures About digital signatures A digital signature like a conventional handwritten signature identifies the person signing a document Unlike a handwritten signature a digital signature is difficult to forge because it contains encrypted information that is unique to the signer and easily verified Most digital signatures are referred to as approval signatures Signatures that certify a PDF are called certifying signa tures Only the first person to sign a PDF most often the author can add a certifying signature A certifying signature attests to the contents of the document and allows the signer to specify the types of changes allowed for the document to remain certified Changes to the document are detected in the Signatures panel To sign a document you must obtain a digital ID or create a self signed digital ID in Reader The digital ID contains a private key that is used to add the digital signature and it contains a certificate that you share with those who need to validate your signature Note You cannot create self signed digital IDs from within FIPS mode When you apply a digital signature Reader uses a hashing algorithm to generate a message digest which it encrypts using your private key Reader embeds the encrypted message digest in the PDF along with details
161. lick File and select the desired file 5 Specify options as desired Sign a PDF Use a digital signature to indicate your approval For best results change your security preferences to always sign in Preview Document mode so that you can view and sign the PDF in a secure state 1 Click the signature field Or click Sign and choose Sign Document 2 Follow the on screen instructions to apply your digital signature If the document does not contain an unsigned signature field click Sign and choose Place Signature to sign the PDE Only PDFs enabled for usage rights have the Place Signature option available Register a digital ID You must register a digital ID in Reader before you can use it 1 Choose Document gt Security Settings 2 Select Digital IDs and click Add ID 3 Select Browse For An Existing Digital ID File 4 Follow the on screen instructions to select the digital ID file type your password and register the digital ID You can create self signed digital IDs in Reader Or see the Adobe website for information on acquiring a digital ID from Adobe security partners ADOBE READER 8 81 User Guide Create a self signed digital ID A digital ID is required to sign documents Self signed digital IDs created from Reader may be adequate for many situations See the Adobe website for information on acquiring a digital ID from Adobe security partners 1 Choose Document gt Security Settings 2 Select Digital IDs and c
162. lip orepepilad method to meve tha mevla clip to a positive depth value Kanaboy said on May 20 2006 at 6 16 PM Version 8 Here s nifty solution to the depth problem function safelyRemoveClip mc MovieClip Void var mcTemp MovieClip mc parent getinstanceAtDepti 0 me swapDeptns 0 mc removemMoviellip if mcTemp undefined mcTemp swapDepths 0 5 sofelyRemoveClip myClip RSS feed Send me an e mail when comments are added to tt page Comment Report Tiree r s Add Comment Current poge http livedocs mecromedia com fMesty 8 maein 00002510 htm Most versions of in product and LiveDocs Help let you search across the Help systems of multiple products Topics may also contain links to relevant content on the web or to topics in the Help of another product ADOBE READER 8 2 User Guide Think of Help both in the product and on the web as a hub for accessing additional content and communities of users The most complete and up to date version of Help is always on the web How To topics The How To topics provide a brief overview of the most common tasks If you need more information click the link at the bottom of the How To topic to view the related Help topic PDF documentation The in product Help is also available as an Adobe PDF that is optimized for printing Other documents such as installation guides and white papers may also be provided as PDFs All PDF documentation is available through the Adobe
163. ll be held April 30 at1 pom Pacific Time at Kahili Coffee CofM Torr testi a A T see in Laie Hawaii US Administrator Options Stock Market Tickg fril 29 at 2 00 p m Independent Audit Idaho USA You can view this Annual F Replace Text option A Selected text is struck out B New text is added to a linked pop up note Replace text 1 Use the Select tool or select the Text Edits tool from the Comment amp Markup toolbar If you dont want the Indicating Text Edits dialog box to appear each time you select the Text Edits tool select Don t Y Show Again in the dialog box and then click OK 2 Select the text you want to replace 3 Press Enter or Return or choose Replace Text from the menu that appears and then do one of the following e Type the text to be inserted or added This text appears in a pop up note Any selected text is crossed out The insertion caret appears e To indicate that a new paragraph should be added close the pop up note without adding text The paragraph insertion caret q appears Add a note to a text edit 1 Use the Select tool or the Text Edits tool E from the Comment amp Markup toolbar 2 Select Add Note At Cursor from the menu that appears 3 Type your note in the pop up note Show inserted text 1 Select the Text Edits tool E from the Comment amp Markup toolbar 2 Click between the words or characters where you want to insert text ADOBE READER 8 59 User Guide
164. lor of form fields that must be filled in The border appears for required form fields only after you attempt to submit the form Auto Complete Auto Complete menu Displays three options for Auto Complete Off Basic or Advanced Remember Numerical Data Suggests your previously entered numerical entries when you type the same first character into a similar field When deselected Auto Complete offers suggestions only for text entries Available only when Basic or Advanced is selected Edit Entry List Displays current entries stored in the Auto Complete memory You can select and delete any entries that you don t want to keep for filling in future forms This option isn t available if no entries are in the memory Filling in PDF forms Fill in and clear a form If a PDF form contains interactive form fields you can fill in the form with one of the tools in the Select amp Zoom toolbar the Hand tool or the Select amp tool When you place the pointer over an interactive form field the pointer icon changes to one of the following e Pointing Finger 8 or Pointing Hand Plus icon W Appears when the pointer is over a button radio button check box or item in a list Arrow l Appears when you can select an item in a list of options e I beam icon Appears when you can type text into the form field If the form fields aren t interactive the basic pointer icon doesn t change Noninteractive PDF forms can be printed and fill
165. m the copyright owner Any references to company names in sample templates or images are for demonstration purposes only and are not intended to refer to any actual organization Adobe the Adobe logo the Adobe PDF logo Acrobat Acrobat Connect Breeze Distiller Flash FrameMaker Illustrator InDesign LiveCycle Photoshop Photoshop Album PostScript PostScript 3 Reader and Version Cue are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Apple Mac and Macintosh are trademarks of Apple Inc registered in the United States and other countries Microsoft and Windows are either registered trademarks or trade marks of Microsoft Corporation in the United States and or other countries UNIX is a registered trademark of the Open Group in the US and other countries Solaris is a trademark or registered trademark of Sun Microsystems Inc in the United States and other countries All other trademarks are the property of their respective owners The Spelling portion of this product is based on Proximity Linguistic Technology Copyright 1989 2004 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1990 Merriam Webster Inc Copyright 1990 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 2003 2004 Franklin Electronic Publis
166. me and password for the comment server If you don t have access to the comment server click Work Offline or click Save And Work Offline in the Comment amp Markup toolbar e Type your name email address company name and job title if prompted 3 Save the file to a location that you can find easily such as the desktop 4 Add comments to the PDF using tools in the Comment amp Markup toolbar If you need to delete a comment select it and press Delete You can delete only comments that you made 5 Do all of the following that apply e If youre notified that new comments from other reviewers are available click the message New comments appear in the PDF e If you want to find out if new comments are available from other reviewers click the Check For New Comments button JJ 6 Submit your comments by doing one of the following e Click Publish Comments in the document message bar e Click Send Comments or Send And Receive Comments in the Comment amp Markup toolbar When you send comments a PDF containing your comments is sent as an email attachment to the review initiator When you publish comments your comments are saved to the comment server Options in the document message bar The options that are available in the document message bar depend on how the initiator set up the review and whether you can access the comment server Similar options may also appear in the Comment amp Markup toolbar Check For New Comments Prompts
167. mestamp server click the New button Type a name and then type the server URL Specify whether the server requires a user name and password and then click OK Set a timestamp server as the default If you have two or more timestamp servers configured you can set one of them as the default Note Before you set a timestamp server as the default you may want to check if the timestamp authorities charge a usage fee 1 Choose Document gt Security Settings 2 Select the timestamp server and click the Set Default button 3 Click OK to confirm your selection About graphics tablet signatures You can sign PDFs using graphics tablets and other input devices by using third party software Digital signature providers such as Silanis and the Communication Intelligence Corporation CIC provide this capability in an Acrobat supported plug in These plug ins may limit your access of certain encryption features in Acrobat For more information about third party providers visit the Adobe website ADOBE READER 8 84 User Guide Signing PDFs Before you sign a PDF You can expedite the signing process and optimize your results by making the following preparations in advance e Obtain a digital ID or create a self signed digital ID in Reader Note You cannot create self signed digital IDs from within FIPS mode e Set the default signing method e Create an appearance for your digital signature e Use Preview Document mode to suppress
168. mmenting enabled PDFs in a review workflow typically include commenting rights Replies to comments are especially useful in shared and browser based reviews when participants can read each others comments They can also be used by review initiators to let reviewers know how their suggestions are being implemented When one or more reviewers reply to a comment the set of replies is called a thread All replies in a thread appear in the pop up note and in the Comments list Replies are indented below the original comment The number of replies that a comment has received appears in a box when you place the pointer over the comment Reply in the pop up note 1 Open the pop up note for the comment 2 Choose Reply from the Options menu 3 Type your reply in the box that appears Reply in the Comments list 1 Click the Comments button in the navigation pane ADOBE READER 8 67 User Guide 2 Select acomment in the Comments list 3 Click the Reply button 4 Type your reply in the box that appears Delete a reply If you delete a comment that s been replied to only the comment is deleted Any replies remain in the PDF but they are no longer part of a thread These replies may be difficult to view in the PDF because they are stacked You may want to view them in the Comments list Do one of the following In the pop up note right click Control click the reply and choose Delete This Reply e Select the reply in the Comments
169. multiple PDFs The Search window enables you to look for search terms in multiple PDFs For example you can search across all open PDF documents all PDFs in a specific location or an open PDF package Note If documents are encrypted have security applied to them you cannot search them as part of a multiple document search You must open those documents first and search them one at a time However documents encrypted as Adobe Digital Editions are an exception and can be searched as part of a multiple document search See also About PDF packages on page 10 Find text in PDFs in a specific folder 1 Open Reader on your desktop not in a web browser 2 Do one of the following In the Find toolbar type the text you want to search for and then choose Open Full Acrobat Search from the pop up menu e In the Search window type the text you want to search for in the text box 3 In the Search window select All PDF Documents In From the pop up menu directly below this option choose Browse For Location 4 Select the location you want to search either on your computer or on a network and click OK 5 Ifyou want to specify additional search criteria click Use Advanced Search Options and select the options you want ADOBE READER 8 39 User Guide 6 Click Search During a search you can click a result or use keyboard shortcuts to navigate the results without interrupting the search Clicking the Stop button under the s
170. n PDFs created from applications such as InDesign AutoCAD and Visio You can control the display of layers using the default and initial state settings For example if your document contains a copyright notice you can easily hide the layer containing that notice whenever the document is displayed on screen while ensuring that the layer always prints Show or hide layers Information can be stored on different layers of a PDF The layers that appear in the PDF are based on the layers created in the original application You cannot create layers in Reader however you can examine layers and show or hide the content associated with each layer using the Layers panel in the navigation pane Items on locked layers cannot be hidden Note A Lock icon in the Layers panel indicates that a layer is for information only The locked layers visibility cannot be changed 1 Choose View gt Navigation Panels gt Layers and then do one of the following e To hide a layer click the eye icon To show a hidden layer click the empty box A layer is visible when the eye icon is present and hidden when the eye icon is absent This setting temporarily overrides the settings in the Layer Properties dialog box e To show or hide multiple layers choose an option from the Options menu in the Layers panel 2 From the Options menu in the Layers panel choose one of the following List Layers For All Pages Shows every layer across every page of the document
171. n automat ically enters responses that match your typing in other form fields The suggestions appear in a pop up menu from which you can select a match The Auto Complete feature is off by default so you must enable it in the forms prefer ences if you want to use it If you want to remove an entry from the Auto Complete memory such as a misspelled entry that you found and corrected later you can edit the list in the preferences Enable the Auto Complete feature 1 Choose Edit gt Preferences Windows UNIX or choose Reader gt Preferences Mac OS 2 Select Forms on the left ADOBE READER 8 77 User Guide 3 Under Auto Complete choose Basic or Advanced from the menu 4 Select Remember Numerical Data if you want the Auto Complete memory to store numbers that you type into forms When you select an option in the Auto Complete menu a description of how it affects the Auto Complete behavior appears in the text area below Delete an entry from the Auto Complete memory 1 Choose Edit gt Preferences Windows UNIX or choose Reader gt Preferences Mac OS 2 Select Forms on the left 3 Click Edit Entry List 4 Inthe Auto Complete Entry List dialog box do one of the following and then click Yes in the confirmation dialog box e To remove all of the entries click Remove All e To remove some of the entries select the entries and click Remove Shift click to select multiple adjacent entries Ctrl click Command click to se
172. n create your own stamps Dynamic stamps obtain information from your system and from the Identity panel of the Preferences dialog box allowing you to indicate name date and time infor mation on the stamp The Stamp tool appears in the Comment amp Markup toolbar by default Open the Stamps palette Do one of the following e Choose Tools gt Comment amp Markup gt Stamps gt Show Stamps Palette In the Comment amp Markup toolbar click the arrow next to the Stamp tool and choose Show Stamps Palette Apply a stamp 1 Select a stamp by doing one of the following e Click the Stamp tool The mostly recently used stamp is selected In the Stamps Palette choose a category from the menu and then select a stamp 2 Click the document page where you want to place the stamp or drag a rectangle to define the size and placement of the stamp 3 If you havent provided a name in the Identity preferences the Identity Setup dialog box prompts you to do so Change a stamp s location or appearance s Using the Select tool or the Hand tool do any of the following To move a stamp drag it to a new location e To resize a stamp click it and then drag a corner handle e To rotate a stamp click it move the pointer over the handle at the top of the stamp and drag when the rotate stamp icon appears e To delete a stamp right click Control click the stamp and choose Delete e To change the stamp s opacity or the c
173. n it s not activated The list of all available views for the 3D model appears in the Views menu on the 3D toolbar and in the View pane of the Model Tree Display a view Use these methods to change the view as appropriate From the 3D toolbar select the view from the Views pop up menu In the Model Tree click the view name e Click the Default View icon t ADOBE READER 8 120 User Guide Change the default view In the View pane of the Model Tree do one of the following e Select a view and then choose Set As Default View from the Options menu e Right click Control click a view and then choose Set As Default View 3D preferences In the 3D panel of the Preferences dialog box Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS you can determine whether the 3D toolbar and Model Tree are displayed by default You can also specify a default renderer and determine whether animations are allowed Preferred Renderer Specifies the rendering engine used to affect both performance and quality so it s important to select the appropriate renderer Depending on your system you may want to change your render engine For Windows XP you may be able to select DirectX 8 DirectX 9 or Software For Mac OS 10 3 or later and for UNIX you can select OpenGL or Software If you select a DirectX or OpenGL option all rendering takes place using the graphics chip on the video card If Software is selected re
174. n mode Note If the current form field is a single line text box you can press Enter Windows UNIX or Return Mac OS to accept your typing and deselect the field If the current field is a check box pressing Enter or Return turns the check box on or off In a multiline text form field pressing Enter or Return creates a paragraph return in the same form field In all cases you can press Enter on the keypad to accept the change and deselect the current form field 5 After you fill in the form fields do any of the following e Click the submit form button if one exists Clicking this button sends the form data to a database across the web or over your company intranet e Choose File gt Save A Copy and specify a location for the copy Note If the form author gave Reader users extended rights the saved copy will include the entries you made in the form Otherwise the saved copy will be blank Print the form Clear a form in a browser Do either of the following e Select the reset form button if one exists You cannot undo this action e Quit the browser and start again Note Clicking the web browsers Reload or Refresh button the Back or Go Back button or following a link to another page may not completely clear the form Clear unsaved form entries Choose File gt Revert Change the Auto Complete options The Auto Complete feature stores any entries that you type in a PDF form field and then suggests or eve
175. n other buttons that affect the items in the panel Again these vary among the different panels and some panels have none Maintaining the software About the updating process Reader application files and components can be updated in a variety of ways Some updates are available when you open a PDF that triggers the updating process automatically For example if you open a form that uses Asian language fonts Reader asks whether you want to download the fonts Other updates are available only from the Help menu and you must install them manually Some updates are available both automatically and manually The Maintaining Software option isnt available for UNIX Depending on your preferences settings Reader downloads updates in the background Update the software Choose Help gt Check For Updates and follow any on screen instructions Change updating preferences 1 Choose Help gt Check For Updates 2 In the Adobe Updater dialog box click Preferences 3 Select Automatically Check For Adobe Updates and specify whether you want automatic checking on a weekly or monthly basis and whether or not you want to be asked before updates are downloaded 4 Make sure that the application you are running Adobe Reader or Adobe Acrobat is selected as the software that will be updated 5 If appropriate click Browse to navigate to the location in which you want the downloads to be placed About Speed Launcher Windows When you ins
176. n the Signature Properties dialog box click the Date Time tab to view the timestamp authority and then click the Show Certificate button This button appears in the Date Time tab only if the signer used a timestamp server 4 In the Certificate Viewer click the Trust tab to determine if the timestamp certificate is trusted If it isn t trusted click Add To Trusted Identities If a certificate for the timestamp server isn t listed request one from the signer See also Sharing and managing certificates on page 94 ADOBE READER 8 94 User Guide View previous versions of a signed document Each time a document is signed a signed version of the PDF is saved with the PDE Each version is saved as append only so that it cannot be modified All signatures and their corresponding versions can be accessed from the Signa tures panel 1 In the Signatures panel select the signature and choose View Signed Version from the Option menu The previous version opens in a new PDF with the version information and the name of the signer in the title bar 2 To return to the original document choose the document name from the Window menu Sharing and managing certificates Sharing certificates with others Your digital ID includes a certificate that others require to validate your digital signature and to encrypt documents for you If you know that others will need your certificate you can send it in advance to avoid delays when exchanging secu
177. n to the Beyond Adobe Reader home page Reopen and reset the Beyond Adobe Reader window 1 Choose Help gt Beyond Adobe Reader to reopen the window 2 Deselect the Do Not Show At Startup option in the upper right corner Creating PDFs Adobe Systems invented Portable Document Format PDF over 15 years ago as a solution for capturing and viewing robust information from any application on any computer system You can share PDFs you create with anyone around the world with full confidence that other users see the document exactly as you see it Adobe Reader users can use the Adobe PDF Online Document Service to create PDFs This web based service is available for free trial or subscription to users in the United States and Canada only For more information choose File gt Create Adobe PDF Online which will connect you to the secure Adobe PDF Online website Customizing the work area Displaying menus Ordinarily its a good idea to keep the Reader menus visible so that they are available as you work It is possible to hide them using the View gt Menu Bar command However the only way to display and use them again is by pressing F9 Shift Command M Press F9 on Linux Reader also has numerous context sensitive menus These menus appear when you right click Control click an element in the work area or PDF that has such a menu associated with it A context menu displays commands that relate to the item or area that you clicked For exam
178. nable this hardware feature Contact your card vendor or computer manufacturer for an updated driver ADOBE READER 8 29 User Guide Use Page Cache Places the next page in a buffer before the current page is viewed to reduce the time required to page through a document Page Content And Information Show Large Images Displays large images If your system is slow to display image intensive pages you can deselect this option Overprint Preview Turns overprint preview on or off The Overprint Preview mode lets you see on screen the effects of ink aliasing in the printed output A printer or service provider may create an ink alias if a document contains two similar spot colors and only one is required for example Show Art Trim amp Bleed Boxes Displays any art trim or bleed boxes defined for a document Show Transparency Grid Displays the grid behind transparent objects Use Logical Page Numbers Enables the Number Pages command for matching the position of the page in the PDF to the number printed on the page A page number followed by the page position in parentheses appears in the Page Navigation toolbar and in the Go To Page and Print dialog boxes for example i 1 of 1 if the printed number of the first page is i If this option is not selected pages are numbered with arabic numbers starting at 1 Selecting this option helps prevent unexpected behavior when clicking Back or Go Back in your web browser Always Show Document Page
179. ndering may take more time but the performance may be more consistent with that of the model in its originating application Enable Double Sided Rendering Some model parts have two sides To save time and space you can deselect this option to render only the side facing the user If the user looks inside a part rendered with only one side the back side would be invisible Preferred 3D PMI Rendering Mode Specifies the PMI mode to use for rendering You can select one of the following options Use Content Setting The rendering of the PMI uses the setting of each PMI to decide whether or not it uses the Z buffer Always Render 3D PMI In Front Of Model The rendering of the PMI ignores the Z buffer regardless of the setting in the file Always Render 3D PMI Using Z buffer The rendering of the PMI always turns on Z buffer regardless of the setting in the file Enable Hardware Rendering For Legacy Video Cards Forces the use of a hardware accelerator for even video cards that do not support a pixel shader Open Model Tree On 3D Activation Determines whether the Model Tree is displayed when the 3D model is activated Choose Use Annotation s Setting to use whichever setting the author used when adding the 3D model to the PDE Default Toolbar State Determines whether the 3D toolbar is shown or hidden when a 3D model is activated Choose Use Annotations Setting to use whichever setting the author used when adding the 3D model to the PDE Ena
180. neral Review History Icon Color O y checkmark 4 froo Pop Up Text Properties i Opacity gt 3 Circle a E M T T T T X Cross B Heln lt gt C Locked Make Properties Default Properties toolbar A With note icon selected B With pop up text selected Change a comment s look and set it as the default 1 After you create a comment do one of the following Choose Properties from the Options menu of the pop up note Right click Control click the markup and then choose Properties In the Properties dialog box do any of the following and then click Close Click the Appearance tab to change such options as the color and type of icon used The type of comment selected determines which options are available Click the General tab to change the author s name and subject of the comment Click the Review History tab to see the history of changes people have made to the status of a comment during a review Select Locked at the bottom of the Properties dialog box to prevent the comment from being edited or deleted Select Make Current Properties Default at the bottom of the Properties dialog box to apply these properties to all subsequent comments of this type that you make Set the default look for a tool 1 In the Comment amp Markup toolbar right click Control click the tool you want to use and choose Tool Default Properties Note If the tool you want do
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182. ng reviews 51 viewing a list of comments 65 right to left language options 18 roaming ID signing PDFs 88 Rotate Pages command 33 rotating pages changing view 33 RSA security 88 RSS subscribing to 54 S saving automatically 26 copy of PDF document 43 copy of signed document 85 documents digitally signed in a browser 85 forms 74 to text files 43 INDEX 143 scaling pages for printing 124 screen magnifiers See accessibility screen readers See accessibility scrolling automatic 107 automatically 22 default page layout 26 searching Advanced Search 40 Boolean 40 by document properties 40 comments 67 multiple documents 38 preferences 42 Section 508 U S government See accessibility security accessibility 101 RSA key algorithms 88 security hardware tokens 88 Select All command 32 45 selecting images 45 text 44 shared review participating in 47 tracking documents in 51 sharing your desktop 46 Show Documents in Windows Taskbar 26 Show Splash Screen option 26 showing bookmarks 20 comments 66 comments on 3D content 121 Model Tree 116 Properties toolbar 14 thumbnails 21 toolbars 13 signature See digital signature Signatures tab 93 signing checking integrity of PDFs 85 PDFs 84 Single Page layout 32 single key accelerators 107 single key tool access 26 slide show See Full Screen smart cards signing and 88 Snapshot tool copying text and images 45 selecting print area 125 s
183. nished adding words click Done Spelling preferences You can specify whether words are spell checked while you type which color is used to underline words and which dictionary language is used as the default To open the Spelling preferences choose Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS and select Spelling from the list on the left Check Spelling While Typing When selected underlines unrecognized words as you type in a form field or comment Underline Color Specifies the color for underlining unrecognized words Dictionaries Lists available language dictionaries for spell checking the PDE Dictionaries appear in the order in which the spell checker goes through dictionaries in search of words The dictionary at the top of the list is the first dictionary searched Click Up or Down to change its position in the list ADOBE READER 8 70 User Guide Approval workflows About approval workflows In Acrobat Traditional Chinese Simplified Chinese Japanese and Korean only you can send PDFs as email attach ments for others to approve When participants open an approval request in Reader all languages they can approve the PDF by adding a digital identity stamp Then they can send the PDF to other approvers or return the PDF to the initiator and other appropriate participants The initiator can track progress by choosing to be notified each time the PDF is approved The workflow ends when the last p
184. nition If link text doesn t match the title of the destination the title is referenced in the Title attribute of the Anchor tag For example the Previous and Next links include the titles of the previous and next topics e Content supports high contrast mode Images without captions include alternate text e Each frame has a title to indicate its purpose Standard HTML tags define content structure for screen reading or text to speech tools e Style sheets control formatting so there are no embedded fonts ADOBE READER 8 3 User Guide Keyboard shortcuts for Help toolbar controls Back button Alt Left Arrow Windows Forward button Alt Right Arrow Windows Print Ctrl P Windows About button Ctrl I Windows Help For menu Alt Down Arrow or Alt Up Arrow to view Help for another application Windows UNIX Keyboard shortcuts for Help navigation e To move between panes press Ctrl Tab forward and Shift Ctrl Tab backward Windows UNIX e To move through and outline links in a pane press Tab forward or Shift Tab backward Windows UNIX e To activate an outlined link press Enter Windows UNIX e To change text size press Ctrl plus sign or Ctrl minus sign Windows Resources Acrobat videos Adobe Video Workshop covers a wide range of subjects for Adobe Acrobat including these Setting up the workspace and taskbars e Combining files into a PDF e Converting PDFs Modifying PDFs e Adding comme
185. nk Tank Dialog Box and Gallery e Think Tank articles consider how today s designers engage with technology and what their experiences mean for design design tools and society e In Dialog Box experts share new ideas in motion graphics and digital design e The Gallery showcases how artists communicate design in motion Visit Adobe Design Center at www adobe com designcenter Adobe Developer Center ADOBE READER 8 User Guide Adobe Developer Center provides samples tutorials articles and community resources for developers who build rich Internet applications websites mobile content and other projects using Adobe products The Developer Center also contains resources for developers who develop plug ins for Adobe products A Developer Center Faria Consus Sampled SAs amp drenita Training Fipa ot ccd begi eet Paa y ila baie F i 7 2 Check Gal hiii faw coerce birai te ind code hiaaed Clady bpubgii ang Whit lethal niceedge Femladaed io fis mtie Lege Wi Gal al Fe ditik boul B hiw ir Cocke Eiti Riouroa Preview Fhein ptgkbaaoi pasis bn fie Fien Cve nper Caria CS3 Adrio bais rara a aika bip CSS Fd H peere ee Ty A CEG prH OF share pour kriege aed eapenise wih Te communety K lii d be Fii ati Lagphi In Baer degn aih tee CSS Apiso bri Rigori CSS lechesiogy beanie Making videos i The way ee eb ria g i i Mika L r Ga e Lire lir aed Roe Co Coe red a GSU hea approche bo wre and Gore
186. nloading from the web even after the first requested page appears Downloading in the background stops when any other task such as paging through the document is initiated in Acrobat Connection Speed Choose a connection speed from the menu This setting is also used by the multimedia plug in This option isn t available for UNIX Internet Settings or Network Settings Click to open the Internet or network connection dialog box or panel for your computer For more information consult your operating system Help your Internet service provider or your local network administrator This option isn t available for UNIX Read articles In PDFs articles are optional electronic threads that the PDF author may define within that PDF Articles lead readers through the PDF content jumping over pages or areas of the page that are not included in the article in the same way that you might skim through a traditional newspaper or magazine following one specific story and ignoring the rest When you read an article the page view may zoom in or out so that the current part of the article fills the screen Open and navigate an article thread 1 Choose Tools gt Select amp Zoom gt Hand Tool or click the Hand Tool on the Select amp Zoom toolbar 2 Choose View gt Navigation Panels gt Articles to open the Articles panel Note You cannot open the Articles panel if you are viewing the PDF inside a browser You must open the PDF in Reader 3 D
187. nt at the true width Line Weights view is off by default Choose View gt Line Weights To turn off Line Weights view choose View gt Line Weights again Note Line Weights view is not available for viewing PDFs within a web browser Measure the height width or area of objects The Measuring toolbar contains tools you can use to measure distances and areas of objects in PDF documents The measuring tools are especially useful when you need to know the distances or areas associated with objects in a form or computer aided design CAD drawing or when you want to measure certain areas of a document before sending it to a professional printer The measuring tools are available to Reader users only if the PDF creator enables measuring functionality When you use a measuring tool the tool dialog box displays the measurements of the line segments you draw This option isn t available for UNIX Ao ring xi A 1 2 Distance Tool Measurement Distance 0 70 in Angle 89 70 Cursor Location AS 0 70 in AY Din Units and Markup Settings Scale Ratio in in wt Measurement Markup Label Measuring tools A Measuring toolbar B Object being measured C Tool display 1 Choose Tools gt Measuring and select a measuring tool Or right click Control click the toolbar area and then choose Measuring 2 To measure areas of your PDF document do any of the following e Select the Distance too
188. nter and be configured to use that printer 1 Choose File gt Print Setup Windows File gt Page Setup Mac OS or File gt Print UNIX to choose a paper size page orientation and other general printing options The options vary with different printers and drivers See your printer driver documentation for details 2 To print comments such as sticky notes in the Preferences dialog box choose Commenting and select Print Notes And Pop ups Note To open Preferences in Windows choose Edit gt Preferences In Mac OS choose Reader gt Preferences 3 Click the Print button or choose File gt Print 4 Choose a printer from the menu at the top of the Print dialog box 5 Mac OS Choose an option from the Presets pop up menu 6 In Windows or UNIX click Properties to set any additional options available with the printer driver In Mac OS set printer driver options in the Print Center 7 To print comments or forms select an option from the Comments And Forms pop up menu 8 Indicate which pages you want to print and then click OK Print over the Internet You can print open PDFs to a FedEx Kinkos office in the United States This option isn t available for UNIX Note This feature is only available in the United States 1 Save the document and then choose File gt Send To FedEx Kinkos 2 Click OK to upload the document to the FedEx Kinkos print services website You will then be guided through placing your print order
189. ntinuously through two pages at a time choose View gt Page Display gt Two Up Continuous ADOBE READER 8 33 User Guide You can also display buttons for each of these options in the Display Pages toolbar by choosing Tools gt Toolbars gt More Tools and selecting them in the More Tools dialog box Note In Single Page layout choosing Edit gt Select All selects all text on the current page In other layouts Select All selects all text in the PDE Rotate the page view You can change the view of a page in 90 increments This changes the view of the page not its actual orientation You can t save this change Choose View gt Rotate View gt Clockwise or Counterclockwise or click the Rotate Clockwise button 4 or the Rotate Counterclockwise button in the toolbar Change the default page layout 1 Choose Edit gt Preferences 2 Under Categories select Page Display 3 Open the Page Layout menu and choose Automatic Continuous Single Page Two Up or Two Up Continuous View a document in multiple windows You can create multiple windows for the same document using the New Window command New windows have the same size magnification and layout as the original window and open at the same page and on top of the original window When you open a new window Acrobat adds the suffix 1 to the original filename and assigns the suffix 2 to the new window You can open multiple windows with the suffix incrementing with each new w
190. nts to PDFs e Working with shared reviews e Reviewing and summarizing comments e Adding security to forms e Collaborating in real time with Adobe Acrobat Connect Preflighting files e Printing documents To access Adobe Creative Suite 3 video tutorials visit Adobe Video Workshop at www adobe com go learn_videotutorials Note Adobe Video Workshop is not available in all languages Extras You have access to a wide variety of resources that will help you make the most of your Adobe software Some of these resources are installed on your computer during the setup process additional content is included on the instal lation or content disc if applicable Unique extras are also offered online by the Adobe Exchange community at www adobe com go exchange ADOBE READER 8 4 User Guide Installed resources During software installation a number of resources are placed in your application folder To view those files navigate to the application folder on your computer In UNIX navigate to the Resource folder in the Installation directory Adobe Exchange For more free content visit www adobe com go exchange an online community where users download and share thousands of free actions extensions plug ins and other content for use with Adobe products Adobe Design Center Adobe Design Center offers articles inspiration and instruction from industry experts top designers and Adobe publishing partners New content is added mon
191. ock All Web Sites To specify a list of allowed and blocked websites type each URL in the text box and click Allow or Block Then specify the default behavior for Reader for websites that aren t in the list Note If you open a protected PDF and a security warning dialog box prompts you to allow or block a URL select Remember My Action For This Site and the URL is added to this list Allow External Content Allows Reader to read data from stream objects in a PDE Stream objects are URLs or file specifications identified by flags as specified in PDF Reference Version Fifth Edition Adobe Portable Document Format Version 1 6 Use this option if you re a PDF developer who creates PDF files that contain streams or if you work with these types of files Adjusting PDF views About PDF packages A PDF package converts multiple files which can be in different formats and created in different applications and assembles them into an integrated PDF unit The original files retain their individual identities but are still part of the one PDF package file Each component file can be opened read edited and formatted independently of the other component files in the PDF package There are some advantages to working with files combined in a PDF package Viewing The component files do not open in separate windows so you can quickly flip through them and make changes without having to pause for the Open or Save dialog boxes Sorting The component
192. of Acrobat If Download Asian Fonts is not selected the PDF prints correctly only if the referenced fonts are installed on the printer If the printer has similar fonts the printer substitutes those If there are no suitable fonts on the printer Courier is used for the text ADOBE READER 8 131 User Guide If Download Asian Fonts does not produce the results you want print the PDF as a bitmap image Printing a document as an image may take longer than using a substituted printer font Note Some fonts cannot be downloaded to a printer either because the font is a bitmap or because font embedding is restricted in that document In these cases a substitute font is used for printing and the printed output may not match the screen display Chapter 11 Keyboard shortcuts This section lists common shortcuts for moving around a document Keyboard shortcuts Keys for selecting tools To enable single key shortcuts choose Edit gt Preferences gt General and then select the Use Single Key Accelerators To Access Tools option Tool Windows UNIX Mac OS action action Hand tool H H Temporarily select Spacebar Spacebar Hand tool Select tool V Snapshot tool G Current zoom tool Z when Marquee Zoom tool is selected Temporarily zoom Ctrl out when Marquee Zoom tool is selected Select Object tool Temporarily select Shift Dynamic Zoom tool Object Data tool Article tool Crop tool Reset toolbar Alt F8 Window
193. of the voices provided by your operating system Select Read Form Fields to have Read Out Loud read the contents of form fields These preferences don t correspond to options in the Accessibility Setup Assistant 106 ADOBE READER 8 107 User Guide Navigate and control the application with the keyboard You can navigate by using the keyboard instead of the mouse Several keyboard access features are available on Mac OS see the documentation for your operating system for details On Windows some of the keyboard shortcuts used to navigate in Reader may differ from those used in other Windows applications When you open Reader within a web browser keyboard commands are mapped to the web browser first Conse quently some keyboard shortcuts may not be available for Reader or may be available only after you shift the focus to the PDF For information on accessibility features for navigating Reader and PDF documents with the keyboard visit the accessibility page of the Adobe website See also Keys for navigating a PDF on page 134 Keys for selecting tools on page 132 Keys for editing on page 133 Keys for general navigating on page 135 Keys for working with navigation panels on page 136 Keys for navigating the Help window on page 137 Keys for navigating the How To panel on page 137 Enable single key accelerators You can select some tools and perform some actions with single key accelerators
194. oftware downloads 5 sorting comments 66 Speed Launcher 16 spell checking adding words to dictionary 68 forms and comments 68 78 while typing 68 Square tool See Rectangle tool squares creating 61 deleting 62 stamps adding to documents 60 customizing 60 dynamic 60 editing 60 moving and resizing 60 Stemming searches 40 sticky notes comments 57 stroke width constant 34 submit by email forms 73 submitting comments 48 online forms 73 subscribing to web services 54 system requirements 1 system requirements media clips 23 T table of contents See bookmarks tags about 102 accessibility 102 searching 37 text copying and pasting 44 copying prohibited 44 searching 37 selecting 44 Text Box tool 62 text edits commenting adding notes to markups 58 deleting 59 68 Thai language 17 threaded comments replying 66 thumbnails See page thumbnails time stamps in digital signatures 83 validating certificates for 93 toolbars 3D 112 113 docking 13 locking and unlocking 13 restoring to default 13 selecting buttons 9 showing and hiding 13 showing and hiding labels 14 tools 3D navigation 113 selecting 9 single key access 26 tracked PDF documents review 47 Tracker reviewing 51 transparency grids displaying 29 trim boxes 29 tryouts 5 U Underline Text tool 59 unicode digital signatures 87 unlocking toolbars 13 updates 5 updating Adobe application software 16 URLs restricting 29 Use Only Certif
195. olor of its pop up note right click Control click the stamp and choose Properties In the Appearance tab set the opacity or color Move a stamp to the favorites list 1 Using the Select tool or the Hand tool select a stamp markup on the page 2 Inthe Comment amp Markup toolbar click the Stamp tool and choose Favorites gt Add Current Stamp To Favorites Create a custom stamp You can create custom stamps from a number of different formats including but not limited to PDE JPEG bitmap Adobe Illustrator AI Adobe Photoshop PSD and Autodesk AutoCAD DWT DWG files Create Custom stamp only allows pdf format in reader Note To add an image to a PDF one time only simply paste the image into the document Pasted images have the same characteristics as other stamp comments each includes a pop up note and editable properties 1 Choose Tools gt Comment amp Markup gt Stamps gt Show Stamps Palette 2 Click Import select the file you want to use and then click Select ADOBE READER 8 61 User Guide 3 If the file has more than one page scroll to the page you want and then click OK 4 Choose a category from the menu or type a new category name name the custom stamp and then click OK Change the name or category for a custom stamp 1 Choose Tools gt Comment amp Markup gt Stamps gt Show Stamps Palette 2 Choose the stamp category right click Control click the stamp and choose Edit 3 Edit the categ
196. ols the Next Page Previous Page lt and Page Number Like all toolbars the Page Navigation toolbar can be hidden and reopened by choosing it on the Toolbars menu under the View menu You can display additional tools on the Page Navigation toolbar by right clicking Control clicking the toolbar and choosing an individual tool Show All Tools or More Tools and then selecting and deselecting tools in the dialog box Move through a PDF Do one of the following e Click the Previous Page or Next Page button on the toolbar e Choose View gt Go To gt location e Choose View gt Go To gt Page type the page number in the Go To Page dialog box and then click OK e Press the Page Up and Page Down keys on the keyboard Jump to a specific page Do one of the following e Drag the vertical scroll bar until the page appears in the small pop up display e Type the page number to replace the one currently displayed in the Page Navigation toolbar and press Enter or Return Note If the document page numbers are different from the actual page position in the PDF file the page s position within the file appears in parentheses after the assigned page number in the Page Navigation toolbar For example if you assign numbering for a file that is an 18 page chapter to begin with page 223 the number shown when the first page is active is 223 1 of 18 You can turn off logical page numbers in the Page Display preferences See Renumber p
197. on and click Save You can save the file only in PDF or txt format Save comments form field entries and digital signatures Commenting filling in forms and using digital signatures are available when the form creator has extended additional rights to Reader users Choose File gt Save As If you are viewing a PDF in a web browser the Reader File menu is not available However you can use the Save A Copy button in the Reader toolbar to save the PDE See also Filling in PDF forms on page 75 Participating in a PDF review on page 47 Save a PDF as a text file 1 Choose File gt Save As Text 2 In the Save As Text dialog box enter the filename and location and click Save Your file is saved with the txt extension When you are working on a document to which additional usage rights have been assigned Adobe Reader automat ically saves your work every 5 minutes You change how often Adobe Reader saves your work in the General Prefer ences Recover lost changes To prevent lost changes after an unexpected interruption the Autosave feature must be enabled which is the default setting Set up automatic saving 1 Choose Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS ADOBE READER 8 44 User Guide 2 Select Documents in the Categories list 3 If Automatically Save Document Changes To Temporary File Every xx Minutes 1 99 is not selected select it now 4 Inthe Minutes box sp
198. onary 1 Choose Edit gt Check Spelling gt Edit Dictionary 2 Choose a language dictionary from the Dictionary menu and click Done Add a word to the dictionary By adding words to the spell check dictionary you can reduce the number of words that are flagged during a spell check such as names and company terminology You can also exclude words from being considered during a spell check For example if you want to use an alternate spelling for a common word like bicycle add it to the list of excluded words so that it is flagged during a spell check A separate set of added and excluded words is maintained for each installed language 1 To add a word do one of the following e During a spell check if an unrecognized word appears in the Check Spelling dialog box click Add to add it to the dictionary The word is added to the language dictionary selected from the Add To menu e Choose Edit gt Spell Checking gt Edit Dictionary Type the word you want to add in the Entry box and then click Add When youre finished adding words click Done 2 To remove a word from the list select the word in the Edit Custom Dictionary dialog box and then click Delete Exclude a word from a spell check 1 Choose Edit gt Check Spelling gt Edit Dictionary 2 Choose a language from the Dictionary menu and then choose Excluded Words from the unnamed menu 3 Type the word you want to exclude in the Entry box and then click Add When youre fi
199. only for transitions with directional options General preferences Basic Tools Use Single Key Accelerators To Access Tools Enables you to select tools with a single keystroke This is off by default Create Links From URLs Specifies whether links that weren t created with Acrobat are automatically identified in the PDF document and become clickable links Make The Hand Tool Select Text Enables the Hand tool to function as the Select tool when it hovers over text in an Adobe PDE ADOBE READER 8 28 User Guide Make The Hand Tool Read Articles Changes the appearance of the Hand tool pointer when over an article thread Upon the first click the article zooms to fill the document pane horizontally subsequent clicks follow the thread of the article Make The Hand Tool Use Mouse wheel Zooming Changes the action of the mouse wheel from scrolling to zooming Make The Select Tool Select Images Before Text Changes the order in which the Select tool selects Use Fixed Resolution For Snapshot Tool Images Sets the resolution used to copy an image captured with the Snapshot tool Warnings Do Not Show Edit Warnings Disables warning boxes that would normally appear when you delete items such as links pages page thumbnails and bookmarks Reset All Warnings Restores default settings for warnings Print Show Page Thumbnails In Print Dialog Controls the print preview display in the Print dialog box Deselecting this option speeds up the preview
200. oom in or out Note You can hide the toolbar by right clicking the 3D model and choosing Hide Toolbar To show the toolbar choose Show Toolbar from the same context menu This option isnt available in Reader 3D navigation tools Rotate Turns 3D objects around relative to the screen How the objects move depends on the starting view where you start dragging and the direction you drag such as in a straight line or in curves circles or loops Note You can also use the Hand tool to rotate an object if Enable 3D Selection For The Hand Tool is selected in the 3D panel of the Preferences dialog box Spin Turns a 3D model in parallel to two fixed axes in the 3D model the x axis and the z axis Pan 4 Moves the model vertically and horizontally only You can also pan with the Hand tool Ctrl drag Command drag Zoom Moves you toward or away from objects in the scene when you drag vertically You can also zoom with the Hand tool by holding down Shift as you drag Walk Pivots horizontally around the scene when you drag horizontally moves forward or backward in the scene when you drag vertically maintains a constant elevation level regardless of how you drag The Walk tool is especially useful for architectural 3D models To change the walking speed change the default display units in the Preferences 3D Note The Walk tool is available when you select the Preferences setting that consolidates tools or when you right click the
201. or from within certain other applications Open a PDF in the application Start Reader and do one of the following Choose File gt Open or click the Open button in the toolbar In the Open dialog box select one or more filenames and click Open PDF documents usually have the extension pdf e Windows UNIX Choose File gt a previously opened PDF e Mac OS Choose File gt Open Recent File gt a previously opened PDF If more than one document is open you can switch between documents by choosing the document name from the Window menu In Windows the application places a button for each open document on the Windows taskbar You can click this button to move between open documents Open a PDF from the desktop or within another application Do one of the following e To open a PDF attached to an email message open the message either by double clicking the PDF icon or right clicking Control clicking and choosing Open e To open a PDF linked to an open web page click the PDF file link The PDF usually opens in the web browser In UNIX you can open the PDF in Reader or save it to the desktop e Double click the PDF File icon in your file system Note In Mac OS you may not be able to open a PDF created in Windows by double clicking the icon Instead choose File gt Open With gt Reader Opening pages in a PDF Depending on the PDF you open you may need to move forward through multiple pages see different
202. ory or name of the stamp or replace the image and then click OK Delete a custom stamp You can delete only the custom stamps that you created not the predefined stamps When you delete a stamp the stamp is removed from the Stamp tool menu but the stamp file isn t deleted 1 Choose Tools gt Comment amp Markup gt Stamps gt Show Stamps Palette 2 Choose the stamp category from the menu right click Control click the custom stamp and choose Delete 3 If you haven t provided a name in the Identity preferences the Identity Setup dialog box prompts you to do so Delete a custom stamp category 1 Choose Tools gt Comment amp Markup gt Stamps gt Manage Stamps 2 Select the category you want to delete and then press Delete Note Deleting all stamps in a custom stamp category deletes the custom stamp category Add a line arrow or shape Drawing tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically include commenting rights When selecting a drawing tool consider the effect you want 1 Choose Tools gt Comment amp Markup and select a drawing tool e The Rectangle tool __ the Oval tool _ the Arrow tool and the Line tool let you create simple shapes e The Cloud tool gt and Polygon tool create closed shapes with multiple segments The Polygon Line tool creates open shapes with multiple segments e The Pencil tool creates free form drawings
203. otifica tions alert users that there are new comments Comments from reviewers outside the firewall can be merged into the shared review See Participating in a PDF review on page 47 Review Tracker Provides details about all active reviews For shared reviews details include the number of comments from a reviewer the review deadline server status unread reviews and a summary of updated shared reviews See Tracking PDF reviews on page 51 Commenting and markup enhancements View and accurately place callout and cloud markups as you apply them The callout leader automatically moves as you position the callout Selected comments are highlighted for easier 6 ADOBE READER 8 7 User Guide visibility when zoomed out Rotate stamps and select all tools from a single integrated toolbar See Commenting on page 54 Digital signatures Roaming IDs Enroll in a signing service where the server holds your private key Authenticate to the server from Acrobat and allow the document to be signed with your credentials stored on the server See Set up a roaming ID account on page 88 Signature preview mode and conformance checker Before signing view the document content as it will appear after eliminating transparency scripts fonts and other dynamic content that can alter a document s appearance Reader automatically runs the Document Integrity Checker which now includes checking for Qualified Signatures conformance before en
204. ouble click the article icon to go to the beginning of that article The icon changes to the follow article pointer Note If the Articles panel is blank then the author has not defined any article threads for this PDF 4 With the article thread open do any of the following e To scroll through the article one pane at a time press Enter Return or click in the article To scroll backward through the article one pane at a time Shift click in the article or press Shift Return To go to the beginning of the article Ctrl click Option click within the article 5 At the end of the article click in the article again The previous page view is restored and the pointer changes to the end article pointer W Exit a thread before the end of the article 1 Make sure that the Hand tool is selected 2 Shift Ctrl click Shift Option click the page or press Enter Return The previous page view is restored ADOBE READER 8 26 User Guide Preferences for viewing PDFs The Preferences dialog box defines a default page layout and customizes your application in many other ways To modify preferences choose Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS and select the panel you want under Categories For viewing PDFs examine the preferences options for Documents General Multimedia and Page Display The preferences settings control how the application behaves whenever you use it they are not associated with any partic
205. oud gt Activate Read Out Loud or press Shift Ctrl Y Shift Command Y e Choose View gt Read Out Loud gt Deactivate Read Out Loud or press Shift Ctrl Y Shift Command yY Read a PDF with Read Out Loud Note The Read Out Loud feature is available for Linux but not for other versions of UNIX 1 Navigate to the page that you want to read 2 Do one of the following e Choose View gt Read Out Loud gt Read This Page Only or press Shift Ctrl V Shift Command V e Choose View gt Read Out Loud gt Read To End Of Document or press Shift Ctrl B Shift Command B ADOBE READER 8 110 User Guide Read PDF form fields out loud Note The Read Out Loud feature is available for Linux but not for other viersions of UNIX 1 Inthe Reading panel of the Preferences dialog box select Read Form Fields in the Read Out Loud Options section 2 Inthe PDF form press Tab to select the first form field 3 Make entries and selections as needed and then press Tab to move to the next field repeating this step until the form is completed Reader reads the state of selected check boxes and radio buttons Interrupt reading out loud Note The Read Out Loud feature is available for Linux but not for other versions of UNIX Do one of the following e Choose View gt Read Out Loud gt Pause or press Shift Ctrl C Shift Command C e Choose View gt Read Out Loud gt Stop or press Shift Ctrl E Shift Command E About operating system accessibility tools Acc
206. ox Repeat the process for the Subject and Message Text boxes 7 Attach the file that you saved to the email message Submit a PDF form at a later time When you click an email based submit button in a PDF form you have the option of not submitting the form data but instead saving it on your computer to send at a later time 1 Click the submit or return form button on the PDF form 2 In the Select Email Client dialog box select Other and then click OK 3 Click Save PDF File or Save Data File specify a location for the file and click Save 4 Write down the values that appear in the To Subject and Message Text boxes so you ll have them when youre ready to email the form data 5 To email the form data create a new message in your email application Enter the To Subject and Message Text values that you wrote down attach the data file that you saved and send the email Chapter 6 Adding digital signatures to PDFs Digital signatures identify the person signing a PDF Quickstart Create a signature appearance You can modify your digital signature appearance For example you can include your scanned signature 1 Optional Save the desired image on a page by itself and convert the page to PDE You can create a PDF using Create Adobe PDF Online 2 Choose Edit gt Preferences Windows UNIX or Reader Mac OS gt Preferences and select Security 3 Click New and type a title 4 Optional Select Imported Graphic c
207. package navigation bar and the document pane but can be hidden or displayed vertically to the left of the navigation pane Alternately it can be located horizontally below the PDF package navigation bar Selecting a component file in the list opens it in the document pane See also About PDF packages on page 10 View sort and search components in a PDF package on page 21 About PDF packages A PDF package converts multiple files which can be in different formats and created in different applications and assembles them into an integrated PDF unit The original files retain their individual identities but are still part of the one PDF package file Each component file can be opened read edited and formatted independently of the other component files in the PDF package There are some advantages to working with files combined in a PDF package Viewing The component files do not open in separate windows so you can quickly flip through them and make changes without having to pause for the Open or Save dialog boxes Sorting The component PDFs in a PDF packages are listed under an assortment of categories that you can add to delete hide and customize Then you simply click the category name to sort the list Printing The Print command on the File menu includes commands for printing the currently open document all the documents in the PDF package or multiple component documents selected in the PDF package list Searc
208. password you ve been assigned or follow the directions to create a new account Click Next and then click Finish 5 If you dont need to use your roaming ID select it and click Logout When you perform a task that uses your roaming ID youre automatically logged in to the roaming ID server if your authentication assertion hasn t expired See also Configure a directory server manually on page 98 Smart cards and hardware tokens A smart card looks like a credit card and stores your digital ID on an embedded microprocessor chip You can use the digital ID on a smart card to sign and decrypt documents on devices that include a smart card reader Similarly a security hardware token is a small keychain sized device that you can use to store digital IDs and authen tication data You can access your digital ID by connecting the token to a USB port on your computer or mobile device The token may include a keypad that lets you type a personal identification number PIN If you store your digital ID on a smart card or hardware token you must specify that information when you sign or certify documents ADOBE READER 8 89 User Guide See also Register a digital ID on page 87 Change the signing method You may need to specify a different signing method than the default security method provided in Reader 1 If necessary install a third party signature provider 2 Choose Edit gt Preferences Windows UNIX or Reader gt Pre
209. pboard Image As Stamp tool to add images to a PDE You can copy most image formats from drawing and image editing applications such as Adobe Photoshop and Adobe Illustrator If you want to add the image to PDFs repeatedly create a custom stamp of the image Note The Paste Clipboard Image As Stamp tool isn t available until you copy an image 1 Copy an image by doing one of the following In Reader choose Tools gt Select amp Zoom gt Snapshot Tool ut and select an image from a PDE In another application select an image and choose Edit gt Copy 2 Open a PDF ADOBE READER 8 65 User Guide 3 Choose Tools gt Comment amp Markup gt Stamps gt Paste Clipboard Image As Stamp Tool 4 Click in the PDF where you want the image to appear 5 Do any of the following e To move the image drag it To resize the image select it and then drag one of its handles Press the Shift key when resizing the image to maintain the original proportions e To change the image properties right click Control click it and choose Properties e To delete the image right click Control click it and choose Delete See also Copy images on page 45 Managing comments View comments The Comments list displays all the comments in a PDF and it provides a toolbar with common options such as sorting filtering deleting and replying to comments Cptions Page 9 20 Is this figure accurate Page 10 Kellie Let s
210. ple when you right click Control click the toolbar area that context menu displays the same commands as the View gt Toolbars menu ADOBE READER 8 12 User Guide Note The Reader menu bar appears only if Reader is open as a stand alone application If Reader is open within the browser only the browser application menu appears at the top of the window However context menus are available in both cases About toolbars Toolbars reduce clutter in the work area by arranging tools in task related groups For example the Page Display toolbar includes buttons for changing how many pages you can see at a time in the document window The Comment amp Markup toolbar contains tools for reviewing and annotating a PDE Any toolbar can float or be docked Docked toolbars appear in the toolbar area Floating toolbars appear as independent panels that you can move anywhere in the work area Each toolbar has a grabber bar which is a vertical gray stripe at the left end of the toolbar e When you position the pointer over a grabber bar a tool tip displays the name of the associated toolbar e When you drag a grabber bar the toolbar moves You can drag toolbars off the toolbar area so that they float dock them in the toolbar area or rearrange them in the toolbar area Some toolbars appear by default and some are hidden AnnualReportReview pdf mef x Fie Edit view Document Tools Window Help g 1 10 100
211. ppropriate sequences so readers can follow a story that spans different pages and columns without other stories interrupting the flow A quick way to check the reading order of a document is to view it in Reflow view Reflow a tagged PDF Note This feature isnt available for UNIX Do one of the following e Choose View gt Zoom gt Reflow e Press Ctrl 4 Command 4 If the Page Display setting for the document is Two Up before you choose Reflow view the Page Display setting automatically becomes Single Page when the document is reflowed If the Page Display setting for the document is Two Up Continuous before you choose Reflow view the Page Display setting automatically becomes Continuous when the document is reflowed ADOBE READER 8 109 User Guide Return to unreflowed view Note This feature isnt available for UNIX When in Reflow view do one of the following e Choose View gt Zoom gt Reflow e Press Ctrl 4 Command 4 Reading a PDF with a screen reader Reader supports assistive software and devices such as screen readers and screen magnifiers that enable visually impaired users to interact with computer applications When assistive software and devices are in use Reader may add temporary tags to open PDFs to improve their readability Use the Accessibility Setup Assistant to improve how Reader interacts with the types of assistive software and devices that you use When using a screen reader you can change you
212. r reading settings for the current document by pressing Shift Ctrl 5 Windows or Shift Command 5 Mac OS See the documentation for your assistive software or device or contact the vendor for more information about system requirements compatibility requirements and instructions for using this software or device with Reader Read a PDF with Read Out Loud Note The Read Out Loud feature is available for Linux but not for other versions of UNIX The Read Out Loud feature reads aloud the text in a PDF including the text in comments and alternate text descrip tions for images and fillable fields In tagged PDFs content is read in the order in which it appears in the document s logical structure tree In untagged documents the reading order is inferred unless a reading order has been specified in the Reading preferences Read Out Loud uses the available voices installed on your system If you have SAPI 4 or SAPI 5 voices installed from text to speech or language applications you can choose them to read your PDFs Note Read Out Loud isn t a screen reader and some operating systems may not support it Activate or deactivate Read Out Loud Note The Read Out Loud feature is available for Linux but not for other versions of UNIX You must activate Read Out Loud before you can use it You can deactivate Read Out Loud to free system resources and improve performance of other operations Do one of the following e Choose View gt Read Out L
213. r searches across multiple PDFs or PDF indexes You can select multiple property modifier value combinations and apply them to searches ADOBE READER 8 41 User Guide Note You can search by document properties alone by using document property options in combination with a search for specific text e Check box Applies the criteria set in the three connected options to the search The check box is selected automatically when you enter information in any of the three options for that set After you enter options deselecting the check box doesnt clear the entries they just aren t applied to the search First menu property Indicates the document characteristic to search for The available options include Date Created Date Modified Author Title Subject Filename Keywords Bookmarks Comments JPEG Images XMP Metadata and Object Data e Second menu modifier Indicates the level of matching If the first menu selection is a date the available options in the second menu are Is Exactly Is Before Is After Is Not Otherwise the available options are Contains and Does Not Contain e Third box value or text Indicates the information to be matched which you type in If the first menu selection is a date you can click the arrow to open a calendar that you can navigate to find and select the date you want Boolean operators Commonly used Boolean operators include the following AND Use between two words to find documents that con
214. re documents Businesses that use certificates to identify participants in signing and secure workflows often store certificates on a directory server that participants can search to expand their list of trusted identities If you use a third party security method you usually don t need to share your certificate with others Third party providers may validate identities using other methods or these validation methods may be integrated with Reader See the documentation for the third party provider When you receive a certificate from someone their name is added to your list of trusted identities as a contact Contacts are usually associated with one or more certificates and can be edited removed or reassociated with another certificate If you trust a contact you can set your trust settings to trust all digital signatures and certified documents created with their certificate You can also import certificates from a certificate store such as the Windows certificate store A certificate store may contain numerous certificates issued by different certification authorities Send your certificate to others 1 Choose Document gt Security Settings 2 Select Digital IDs on the left 3 Verify that your certificate information is correct Select the digital ID you want to share and click the Certificate Details button LF Click OK to return to the Security Settings dialog box 4 With the digital ID selected click the Export button 5 Do one
215. references Mac OS and then click Reviewing on the left This option isn t available for Solaris 9 and 10 e In Windows Linux right click the notification icon 4 in the notification area and choose Reviewing Prefer ences 2 Move the sliders to change the following settings Check For New Comments The top slider specifies in minutes how often comments are synchronized when a shared PDF is open The bottom slider specifies in hours weeks days or months how often comments are synchronized when a shared PDF is closed Show Review Tracker Alerts Specifies how often alert messages appear ADOBE READER 8 50 User Guide Disable notifications Do one of the following e Choose Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS click Reviewing on the left move the slider for Show Review Tracker Alerts to the far left until the value Never appears and then click OK e In Windows UNIX right click the notification icon 4 in the notification area If a check mark appears next to Show Review Notifications select that option so a check mark no longer appears This option isn t available in Solaris 9 and 10 Send comments in email If you review a PDF offline or outside of a firewall or if you lose your connection to the comment server you may need to send your comments in an email message Do one of the following e Choose File gt Attach To Email type the initiator s email address and click Send
216. ress Shift Enter Page Up or the Left Arrow key e To change the magnification press Ctrl 0 Command 0 for Fit Page view Ctrl 1 Command 1 for actual size Ctrl 2 Command 2 for Fit Width view or Ctrl 3 Command 3 for Fit Visible view You can show a Full Screen tool LM on the Page Display toolbar by right clicking Control clicking the Page Display toolbar and choosing Full Screen Mode Then you can click the Full Screen tool to switch to Full Screen mode Close Full Screen mode Do one of the following e Press Ctrl L Command L e Press Esc Escape Key Exits must be selected in the Full Screen preferences This is the default setting Viewing PDFs in a web browser You can view PDFs in a supported web browser or you can set your Reader Internet preferences to open linked or downloaded PDF files in a separate Reader window If you open PDFs in Reader outside the browser you cannot use Fast Web Viewing form submittal in a browser or search highlighting on the web Because keyboard commands may be mapped to the web browser some Reader shortcuts may not be available Similarly you may need to use the tools and commands in the Reader toolbar rather than the browser toolbar or menu bar For example to print a PDF document use the Print button in the Reader toolbar rather than the Print command in the browser In Microsoft Internet Explorer you can choose File gt Print Edit gt Copy and Edit gt Find on the Internet Explorer
217. ricted documents Saran su avuaiedeb donate ead ered ea Ghee add Wate ease ade 29 AGIUSUAGIPORVICWS enirere nE EA ph eudd bate naaeen es hoes Hee tan EOAR 30 Layers ear O aes De ease ere te Bou want a aot eae tue eines AAN 35 Page thumbnails and bookmarks ec ccc cece cee cece e enn ee ee eee eeeeeeeneeees 36 Searching PODES anni ck ranen ra E AA A ep oie wae bee eeu eu mote e ene 37 SAVING PDOES lt ceics oeaecd era RE ust aedees aa emen eel oo eae cumeto eaten een 43 REUSING PDE COMLENG orane ae a aa sae nema nae etme keene A AOA EAEEREN 44 Chapter 4 Review and comment Mees aaen etter cae ee ee cae ae ancl hae hank eae eit as ee AE E Mareen ene ee are ea 46 Participating in a PDF review jsaicves ssa tees at ous Ss on ean dee anne ee ana eae ee metas 47 Tracking PDFICVIGWS aia Zungaedcona ek donee edie c tha eoe ween eee on Nae eee 51 COMMMOENUNG Saori oan eno ar nays Goce ata oeaeraaeie ena iet tyne eters aun 54 Managing ComM eaeoe aa tte pane ase tae a ee eae Ope oe ea aes 65 Approval workflows se pacae ates iors a articate a eae eden a eases aac 70 Chapter 5 Forms FORMS ASICS ipren e na cacseeaang EAA EA EEA AAEE E 73 FINA MPDE TOMS sararea i erenn A OANA Si wine eee ox A AE E AEAT A aes 75 SUDMITINGIONMNS 5546206 eetsaree roito Ee Enn e Ea ee E O ATSA 79 Chapter 6 Adding digital signatures to PDFs Ouickstart rereana mar ae aee O E EA A a E a O wen A 80 Digital SIQMAUNES coyslius weauase tedsdenwonsdaneia a
218. right of the markup to indicate the presence of text in the pop up note Note To delete a drawing markup select it and press Delete Group and ungroup markups You can group two or more markups so that your comments function as a single comment You might group markups temporarily to move them to a new location or to modify their properties rather than editing each one individually Grouping also helps to distinguish your markups from other reviewers markups in a document review Note You cannot group text edit markups Group markups 1 Using the Select tool or the Hand tool select a markup 2 Ctrl click Command click to select the markups you want to group 3 Right click Control click within the selection and choose Group Ungroup markups Right click Control click the grouped selection and choose Ungroup Add comments in a text box or callout Commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically include commenting rights You can use the Text Box tool to create a box that contains text You can position it anywhere on the page and adjust it to any size A text box remains visible on the document page it doesn t close like a pop up note Another way to add a text box is simply to paste copied text into the PDF Text font and size are based on the system default settings Note You can add comments to Japanese Chinese and Korean text with the Text Box tool bu
219. rner to resize it Use the Properties toolbar to change the border and fill options e Double click the text box to edit the text or change the text attributes Drag across text to select it and then select options from the Properties toolbar 6 To delete the text box right click Control click the text box and then choose Delete You can also paste a block of text by selecting and copying the text in any application selecting the Hand tool in Acrobat and choosing Edit gt Paste Add a callout 1 Choose Tools gt Comment amp Markup gt Callout tool E 2 Click once to set the location of the end point and click again to set the location of the text box 3 Choose View gt Toolbars gt Properties Bar and select the color alignment and font attributes for the text 4 Type the text Text wraps automatically when it reaches the right edge of the box 5 Optional To make further changes to the text box e To resize the callout select it and drag any of the handles that appear e To move the text box click inside the box and drag it e To move the entire callout click either the end point line or an edge of the text box and drag it e To change the color opacity or line characteristics use the Select tool to right click Control click the callout choose Properties and select the options you want Add an audio comment Windows Mac OS only Commenting tools are available only in PDFs that have commenting enabled PDFs
220. s Ctrl Shift F8 UNIX 132 Keys for editing Windows UNIX Mac OS Action Action Select all content Ctrl A Command A Deselect all content Ctrl Shift A Command Shift A Keys for working with comments ADOBE READER 8 User Guide To enable single key shortcuts select the Use Single Key Accelerators To Access Tools option in General preferences Windows UNIX Mac OS Action Action Current highlighting U U tool Cycle through high Shift U Shift U lighting tools High lighter Cross Out Text Underline Text C a Attach file as J J comment Cycle through attach Shift J Shift J tools Attach File Attach Sound Paste Clipboard Image Move focus to Tab Tab comment Move focus to next Shift Tab Shift Tab comment Open pop up Enter Return window for comment that has focus Send and receive comments in browser based review 133 Keys for navigating a PDF Windows UNIX Mac OS Action Action First page Home or Home or Shift Ctrl Page Up Shiftt Command Up or Shift Ctrl Up Arrow Arrow Last page End or End or Shift Ctrl Page Shift Command Do Down or wn Arrow Shift Ctrl Down Arrow Previous page Left Arrow or Left Arrow or Ctrl Page Up Command Page Up Next page Right Arrow or Right Arrow or Ctrl Page Down Command Page Down Previous view Alt Left Arrow Command Left Arrow Next view Alt Right Arrow Command Right Arrow Previous document Alt Shift Left Arrow Not available
221. s as needed To resize the pop up note drag the lower left or lower right corner e To change the text formatting choose View gt Toolbars gt Properties Bar select the text and then select the property you want in the toolbar Or select the text right click Control click and choose a text style option When youre finished click the minimize button in the upper right corner of the pop up note or click outside the pop up note Delete a sticky note 1 Select the Sticky Note tool the Hand tool or the Select tool 2 Select the note icon and press Delete ADOBE READER 8 58 User Guide Alternatively double click the note icon and choose Delete from the Options menu of the pop up note Mark up text with edits Commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically Ww Y include commenting rights You can use text edit comments in a PDF to indicate where text should be edited in the source file Text edit comments do not change the actual text in the PDF Instead they indicate which text should be deleted inserted or replaced in the source file from which the PDF was created You can use the Select tool or the Text Edits tool to add most types of text edits Shortly after you click or select text with the Text Edits tool an icon appears If you right click this icon a menu of text editing options appears A B The annual meeting of stockholders wi
222. searches across multiple PDFs Reader also looks at document properties and XMP metadata and it searches indexed structure tags when searching a PDF index If some of the PDFs you search have attached PDFs you can include the attachments in the search Note PDFs can have multiple layers If the search results include an occurrence on a hidden layer selecting that occur rence displays an alert that asks if you want to make that layer visible See also Show or hide layers on page 35 Access the search features Where you start your search depends on the type of search you want to run Use the Find toolbar for a quick search of the current PDE Use the Search window to look for words or document properties across multiple PDFs use advanced search options and search PDF indexes Note In UNIX you can also select a word and choose Edit gt Look Up or right click a word and choose Look Up Display the Find toolbar By default the Find toolbar is already open Use this procedure to open it if it has been closed Do one of the following e Choose Edit gt Find e Right click Control click the toolbar area and choose Find on the context menu e Press Ctrl F Command E Open the Search window Do one of the following e Choose Edit gt Search e On the Find toolbar click the arrow and choose Open Full Acrobat Search e Press Ctrl Shift F Search appears as a separate window that you can move resize minimize or arran
223. set the view yourself Full Screen mode is often used for presentations sometimes with automatic page advancement and transitions The pointer remains active in Full Screen mode so that you can click links and open notes There are two ways to advance through a PDF in Full Screen mode You can use keyboard shortcuts for navigational and magnification commands and you can set a Full Screen preference to display Full Screen navigation buttons that you click to change pages or exit Full Screen mode See also Preferences for viewing PDFs on page 26 Set the Full Screen navigation bar preference 1 Choose Edit gt Preferences 2 Under Categories select Full Screen 3 Select Show Navigation Bar 4 Select View gt Full Screen Mode The Full Screen navigation bar contains Previous Page d Next Page and Close Full Screen View buttons which appear in the lower left corner of the work area ADOBE READER 8 24 User Guide Read a document in Full Screen mode If the Full Screen navigation bar is not shown you can use keyboard shortcuts to navigate through a PDF Note If you have two monitors installed the Full Screen mode of a page may appear on only one of the monitors To page through the document click the screen displaying the page in Full Screen mode 1 Choose View gt Full Screen Mode 2 Do any of the following To go to the next page press the Enter Page Down or Right Arrow key To go to the previous page p
224. sic search options Click Use Advanced Search Options near the bottom of the window to display additional options To restore the basic options click Use Basic Search Options near the bottom of the window You can set a preference so that advanced search options always appear in the Search window Access preferences by choosing Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS Then select Search under Categories Return Results Containing Restricts your search results according to the option you choose the following e Match Exact Word Or Phrase Searches for the entire string of characters including spaces in the same order in which they appear in the text box e Match Any Of The Words Searches for any instances of at least one of the words typed For example if you search for each of the results include any instances in which one or both of the two words appear each of each of or of each e Match All Of The Words Searches for instances that contain all your search words but not necessarily in the order you type them Available only for a search of multiple PDFs or index definition files Boolean Query Uses the Boolean operators that you type with the search words into the What Word Or Phrase Would You Like To Search For box Available only for searching multiple PDFs or PDF indexes Note You cannot run wildcard searches using asterisks or question marks when searching PDF indexes Use These Addition
225. software Using Adobe Help Adobe Help resources Documentation for your Adobe software is available in a variety of formats In product and LiveDocs Help In product Help provides access to all documentation and instructional content available at the time the software ships It is available through the Help menu in your Adobe software LiveDocs Help includes all the content from in product Help plus updates and links to additional instructional content available on the web For some products you can also add comments to the topics in LiveDocs Help Find LiveDocs Help for your product in the Adobe Help Resource Center at www adobe com go documentation remodel lip Moviellipremoveliovieliip method Version E ih oy i i hare ivedocs macromedia com fash i main eehelp wewhimelscommen hom whelp Oy Flash Documentation ActhonScript 2 0 Language Reference gt ActionScript classes gt MovieClip gt removeMovieOip MovleClip removeMoviedlip method removeMovieClip MovieClip removeMovieClip method public removeHoviellip Void Removes movie clip instance created wilh auplicatemerseclip i Merietlip duplicatemerieclip i Merieclip ortalar yiip OF Mevieclip wetacksorie j TRIS Methad dogs not remove Movie Clip BStignnd to a hQatve J t v lt Movia clips created in tha duthoring tool are designed NaQativa depth Volos by dafaulk To remeve a movie clip that is assignmad te a negative dapih valun first usa Th Herirt
226. source images Change rendering mode lighting projection and background The model rendering mode determines the surface appearance of the 3D model The default rendering mode is usually solid but you can also choose another rendering mode You can also change the lighting of the 3D model as well as the background Use items on the 3D toolbar to make any of these changes To change the rendering mode choose an option from the Model Render Mode pop up menu je e To view an orthographic projection click the Use Orthographic Projection button 4 An orthographic projection effectively removes a dimension preserving the size ratio between objects but giving the 3D model a less realistic appearance Click the button again to use perspective projection To turn lighting on or off or to change lighting choose an option from the Enable Extra Lighting pop up menu e To change the background color click the arrow next to the Background Color swatch and choose a color ADOBE READER 8 User Guide Note Model rendering modes lighting schemes and background color options are also available by right clicking Control clicking the 3D model Model rendering modes also appear under the Options menu on the Model Tree See also Examples of model rendering modes on page 114 Model Tree overview The Model Tree appears in the navigation pane on the left side of the work area You can also open the Model Tree by clicking the Toggle
227. sources 3 Open cross document links in the same window 26 opening file attachments 23 orientation page layout 32 rotating 33 orthographic projection 3D models 115 Oval tool 61 ovals creating 61 deleting 62 overriding layer print settings 126 P packages printing PDF 128 Page Display preferences 26 page layout setting 32 page order printing multiple pages per sheet 125 Page Setup command Mac OS 123 page thumbnails creating 36 deleting 36 displaying 21 jumping to pages with 21 navigation 36 resizing view 32 page at a time downloading 24 26 pages layout 32 logical 29 INDEX 142 orienting 32 scaling 124 Pages Per Sheet option 125 participating in email based reviews 47 passwords required to open PDF 29 signatures 87 tips for creating 90 pasting images 45 text 44 text as a comment 62 PDF SigQ compliant PDFs 85 PDFs approving 84 editing signed 93 forms See forms navigating 21 printing 129 recent documents list 26 saving a copy 43 saving as text 43 Pencil Eraser tool 61 Pencil tool 61 Perimeter tool 34 player controls media files 111 playing movies 23 sound clips 23 plug ins in Adobe Store 5 Polygon tool 61 polygons creating 61 deleting 62 pop up bar replying to comments 66 PostScript files creating with Print command 125 setting options for 130 preferences 3D content 120 autosaving 43 Documents panel 26 forms 74 General panel 26 Measuring for 3D models 119 Pag
228. system Emit CIDFontType2 As CIDFontType2 PS Version 2015 And Greater Preserves hinting information in the original font when printing If unselected CIDFontType2 fonts are converted to CIDFontType0 fonts which are compatible with a wider range of printers This option is available for PostScript 3 and PostScript Level 2 PostScript version 2015 and later output devices Print As Image Prints pages as bitmap images Select this option if normal printing doesn t produce the desired results This option is available only for PostScript printers Optimize For Speed UNIX Configures the print job for faster printing Save Printer Memory UNIX Downloads all fonts for a given page to the printer before the page is printed If this option is unselected the print job may be smaller but may require more printer memory Downloading Asian fonts to a printer Select the Download Asian Fonts option if you want to print a PDF with Asian fonts that aren t installed on the printer or embedded in the document This option is in the Advanced Print Setup dialog box Windows Mac OS or in the Print dialog box under Postscript options UNIX Embedded fonts are downloaded whether or not this option is selected You can use this option with a PostScript Level 2 or higher printer To make Asian fonts available for downloading to a printer be sure you have downloaded the fonts to your computer using the Custom or Complete installation option during installation
229. t any other certificates that have this certificate as the root in a certificate chain are also trusted Certified Documents Trusts documents in which the author has certified the document with an author signature Dynamic Content Trusts movies sound files and other dynamic elements Embedded High Privilege JavaScript Trusts embedded scripts 5 Click OK click OK again and then click Close 97 ADOBE READER 8 98 User Guide Delete a certificate from trusted identities 1 Choose Document gt Manage Trusted Identities 2 Choose Certificates from the Display menu 3 Select the certificate and click Delete Directory servers About directory servers Directory servers are commonly used as centralized repositories of identities within an organization As such the server acts as an ideal location to store user certificates in enterprises that use certificate encryption Directories help you locate certificates from network servers including LDAP Lightweight Directory Access Protocol servers After you locate a certificate you can add it to your list of trusted identities so that you don t have to look it up again By developing a storage area for trusted certificates you or a member of your workgroup can facilitate the use of encryption in the workgroup This option isnt available for UNIX Configure a directory server manually 1 Choose Document gt Security Settings 2 Select Directory Servers on the left This option isn t avail
230. t can be imported and printed out as formatted grade 1 or 2 braille documents by using a braille translation application See the documentation included with the braille translator for more information A text version of a PDF contains no images or multimedia objects although the text version of an accessible PDF contains alternate text descriptions for such objects 1 Choose File gt Save As 2 Choose Text Accessible from the Save As Type Windows or Format Mac OS menu Reflow a PDF Note This feature isnt available for UNIX You can reflow a PDF to temporarily present it as a single column that is the width of the document pane This reflow view can make the document easier to read on the small screen of a mobile device or on a standard monitor at a large magnification without the need to scroll horizontally to read each line of text You cannot save edit or print a document while it is in Reflow view In most cases only readable text appears in the reflow view Text that doesn t reflow includes forms comments digital signature fields and page artifacts such as page numbers headers and footers Pages that contain both readable text and form or digital signature fields dont reflow Vertical text reflows horizontally Reader temporarily tags an untagged document before reflowing it As an author you can optimize your PDFs for reflow by tagging them yourself Tagging ensures that text blocks reflow and that content follows the a
231. t you must have the Asian language resource files installed Text boxes allow for horizontal text only You can use the Callout tool to create a callout text box Callout text boxes are especially useful when you want to single out but not obscure a particular area of a document Callout text boxes have three parts a text box a knee line and an end point line You can resize each part by dragging a handle The knee line can be resized in one direction only horizontal knee lines can be resized horizontally only vertical knee lines can be resized vertically only The text box expands vertically as you type so that all text remains visible You can move the text box bar itself or together with the end point line The text box moves around a stationary anchor point the arrow on the end point line which is created when you first click in the PDF You can modify the color and appearance of the text box and add arrows or leaders to the end point line ADOBE READER 8 63 User Guide Add a text box 1 Choose Tools gt Comment amp Markup gt Text Box Tool 2 Click in the PDE 3 Choose View gt Toolbars gt Properties Bar and set the color alignment and font attributes for the text 4 Type the text Text wraps automatically when it reaches the right edge of the box 5 Optional To make further changes to the text box e Using the Select tool or the Text Box tool click an edge of the text box to select it and then drag a co
232. tain both terms in any order For example type paris AND france to identify documents that contain both paris and france Searches with AND and no other Boolean operators produce the same results as selecting the All Of The Words option NOT Use before a search term to exclude any documents that contain that term For example type NOT kentucky to find all documents that don t contain the word kentucky Or type paris NOT kentucky to find all documents that contain the word paris but not the word kentucky OR Use to search for all instances of either term For example type email OR e mail to find all documents with occurrences of either spelling Searches with OR and no other Boolean operators produce the same results as selecting the Any Of The Words option A exclusive OR Use to search for all instances that have either term but not both For example type cat dog to find all documents with occurrences of either cat or dog but not both cat and dog Use parentheses to specify the order of evaluation of terms For example type white AND whale OR ahab to find all documents that contain either white and whale or white and ahab The query processor performs an OR query on whale and ahab and then performs an AND query on those results with white To learn more about Boolean queries syntax and other Boolean operators that you can use in your searches refer to any standard text website or other resource with complete Boolean information
233. tall Reader the Speed Launcher program is installed into your computer s Common Startup group The Speed Launcher shortens the time needed to start Reader Although this is not recommended you can disable Speed Launcher by dragging its icon out of the Startup folder Note If you have both Acrobat and Reader installed on the same system two Speed Launcher icons appear in the Startup folder If you want to disable Speed Launcher remove both Speed Launcher icons from the Startup folder For more information about this topic see the Adobe support website ADOBE READER 8 17 User Guide Adobe Digital Editions Reader 8 changes the way you open and manage eBooks Now you use the free Adobe Digital Editions software to read and organize eBooks and other publications Digital Editions is a separate web based Rich Internet Application RIA that replaces the eBooks features in previous versions of Reader When you install Digital Editions your existing bookshelf items are automatically imported and available within the new Digital Editions bookshelf experience You can also manually import individual PDFs into your Digital Editions bookshelf Note When you double click the icon for an eBook Reader automatically opens the Digital Editions download website where you can start installing the software To learn more about how to make the transition to this new solution for eBooks and for a link to the secure download website go to the Ado
234. tant presents only preferences that are appropriate for your assistive software and devices according to the option that you choose 3 Follow the on screen instructions If you click Cancel at any point Reader uses default settings for the preferences set by the assistant not recommended Set accessibility preferences with the Preferences dialog box 1 Choose Edit gt Preferences Windows UNIX or Acrobat gt Preferences Mac OS 2 Set preferences as appropriate for your assistive software and devices in various panels of the Preferences dialog box In Reader for UNIX select Accessibility in the Categories field Accessibility preferences Accessibility preferences in Accessibility panel Replace Document Colors When this preference is selected you can choose from a list of contrasting color combi nations for text and background or you can create your own These settings correspond to the Use High Contrast Colors For Document Text option in the Accessibility Setup Assistant Always Use Page Layout Style Corresponds to the Override Page Layout Style option in the Accessibility Setup Assistant Always Use Zoom Setting Corresponds to the Override Document Zoom option in the Accessibility Setup Assistant Use Document Structure For Tab Order When No Explicit Tab Order Is Specified Improves navigation of form fields and links in documents that don t specify a tab order ADOBE READER 8 105 User Guide Always Display The Keyboard Sele
235. tering signature preview mode See Sign in Preview Document mode on page 85 Certificate enhancements Predetermine the signing certificate Configure the chain model for certificate validation See Sharing and managing certificates on page 94 Additional new features FIPS mode Version 8 1 of Reader provides a FIPS mode to restrict data protection to Federal Information Processing Standard FIPS 140 2 approved algorithms using the RSA BSAFE Crypto C 2 1 encryption module Microsoft Windows Vista support Version 8 1 of Reader supports Windows Vista Installing Acrobat on 64 bit versions of Windows Version 8 1 of Reader supports the 64 bit versions of Microsoft Windows XP and Windows Vista Digital Editions Read and organize eBooks and other publications with Adobe Digital Editions a separate product When you first click the Digital Editions menu item you can download and install the Adobe Digital Editions software After installation choose Digital Editions to go directly to your Adobe Digital Editions bookshelf See Adobe Digital Editions on page 17 Booklet printing Print pages as a simple booklet for example 2 up saddle stitched See Print a booklet on page 127 Printing over the Internet Print documents to a FedEx Kinkos office in the United States See Print over the Internet on page 123 PDF packages Easily extract documents from a package Search and print the current or selected document or al
236. the check box next to a comment so that the check mark icon appears Find a comment Locate a comment in the Comments list by searching for a particular word or phrase 1 Click the Comments button in the navigation pane to display the Comments list 2 Click the Search Comments button f in the Comments List toolbar 3 In the Search window specify the word or phrase you want to search for and then click Search Comments See also Search features overview on page 37 ADOBE READER 8 68 User Guide Delete comments You cannot delete other reviewers comments in a shared review or a browser based review nor can you delete locked comments If you add comments to a PDF before you upload it to a remote server for review you cant delete those comments Delete a comment Do one of the following e Select the comment and press Delete e Right click Control click the comment and choose Delete In the Comments list select the comments you want to delete and then click the trash icon 7 Note Before pressing the Delete key make sure that the comment is selected Unlock a comment 1 Right click Control click the comment and choose Properties 2 Deselect Locked and then click Close Spell check comments You can spell check the text you add in note comments and form fields However you cannot spell check the text in the underlying PDF Unrecognized words appear underlined after you type them You can edit these
237. the following click OK and click OK again Include Signature s Revocation Status When Signing Embeds information about whether your certificate is valid or has been revoked required for signature validation Selecting this option speeds the validation process by not having to go online to determine whether the certificate has been revoked Show Reasons When Signing Adds your reason for signing to the signature field When you sign a PDF a menu appears in the Sign Document dialog box from which you can select the option that best describes your reason for signing the PDE Show Location And Contact Information When Signing Adds your location information to the signature field Contact information appears in the Signer tab of the Signature Properties dialog box When you sign a PDE text boxes appear in the Sign Document dialog box where you can type this information Enable Reviewing Of Document Warnings Analyzes documents in a signing workflow for content that might change the document appearance and then provides an option in the Sign Document dialog box to review this content Specify Always Never or When Certifying A Document Available options depend on the Prevent Signing Until Document Warnings Are Reviewed setting Prevent Signing Until Document Warnings Are Reviewed Enable this option to require the signer to review document warnings before signing or certifying a document Specify Always Never or When Certifying A Document ADOBE
238. the pointer over the selection until a menu appears and then select Copy Copy images You can copy and paste individual images from a PDF to the clipboard Windows only to another application or to a file using the Select tool If you cannot select an image because of overlapping text choose Edit gt Preferences Windows or Reader gt Prefer ences Mac OS select General on the left and select the Make Select Tool Select Images Before Text option 1 Using the Select tool I do one of the following e To select the entire image click it or drag a rectangle around it l e To select a portion of an image hold the pointer over the image until the crosshairs icon i appears and then drag a rectangle around the portion Note To deselect an image and start over click outside it 2 Copy the image e Choose Edit gt Copy and then choose Edit gt Paste to paste the image in an open document in another application Right click Control click the image and choose an option to copy the image to the clipboard or to a new file e Drag the image into an open document in another application Take a snapshot of a page You can use the Snapshot tool to copy all selected content text images or both to the clipboard or to another appli cation Text and images are copied as an image 1 Select the Snapshot tool i by choosing Tools gt Select amp Zoom 2 Do one of the following e Click anywhere in the page to capture the entire
239. then choosing an option from the Open Model Tree On 3D Activation menu In some instances the author of the PDF can set up a 3D model in the conversion settings so that clicking it automat ically displays the Model Tree Hide isolate and change the appearance of parts Some 3D models are composed of individual parts You can use the Model Tree to hide or isolate parts zoom in to parts or make parts transparent Parts that show in the 3D model appear in the tree with a check mark next to them 1 In the 3D model use the Hand tool to click the part you want to manipulate If a preference setting prevents you from using the Hand tool use the Object Data tool Tools gt Object Data gt Object Data Tool to select parts Or select the part in the Model Tree list 2 From the Options menu in the top pane of the Model Tree choose any of the following Note The items that appear on the Options menu and the order in which they are listed depend on whether the selected 3D model is composed of just one part or multiple parts Many of these options are also available by right clicking a part in the 3D model Model Render Mode Changes the surface appearance of the entire 3D model according to the item you choose from the submenu Transparent Bounding Box Solid Transparent Solid Wireframe and so on 116 ADOBE READER 8 117 User Guide Show All Parts Displays the entire 3D model Fit Visible Displays all visible parts and centers them in
240. thly SLUTS FREXEETE SUPPORT CORTES COMPANY DSO ce ANI dob Adobe Design Center Galery Think Tarik Tui iaia Ten hr kay pH GTGA Wh tenia red whai mai epee iki Erpans same mew ikea in moon graphics ard Apiai Siig Laam hay iD eee Ej miega Adobi profina Aorta Acrobat 3D Aber Etech ii iie aa mag bath iid ae Society Bleck and white zE e ros consi Lreaive Sut Big chunky Por 24 MB Cie at ett Big char OF 2 E ig Giniki Maran i tr date Ppi Caponiges Encore C0 anim aS Aura you keichwa fice mae Piriranctick by Dan hassi Sal in pour digt BEY fy losa Angsi Bieera Flaw A a bold areirrenione act Lorena Or pera Domisguei Gaii batira hagi ih oar eae E ea Give on image Da look of an Biirk io ika animatii beyond Bpan Henkin el Tumpls pirot of paper hiiji pieier andi inia The DppPNiE io beT Paya ie airg this fan iedhnigue by Pielke we reainn oi the usr eal miinan bet oot of Firg agen Lea Argal f F Tani pour BAW GHAN EOE Hraiia Dorrirequer Producten Suis TEAR teing i Febow along viepby aies Sa belavieg fi John Paul Caposigrs Working with teat Reader ers EFE indor rea ioe shep AH h Ihe pa de A nPeoioehop Semira PERN Vina bon snd Hr debate nha deam POF nunca y Se PTEE prg o You can find hundreds of tutorials for design products and learn tips and techniques through videos HTML tutorials and sample book chapters New ideas are the heart of Thi
241. ties Then choose options in the Sort By and Sort Order menus This sets the default sorting for the PDF package ADOBE READER 8 22 User Guide Note Unless you change the default sorting for the PDF package the sorting remains in place for only the current session or until you change the sorting again The next time you open the PDF package it will appear in the default sorting order Search component PDFs in a PDF package 1 Choose Edit gt Search or choose Open Full Acrobat Search on the Find toolbar pop up menu 2 Select which PDFs to search You can search only the currently open document several documents that you select or all the PDFs in the package 3 Enter the search text and select other options for searching as usual Automatically scroll through a document Automatic scrolling advances your view of the PDF at a steady rate moving vertically down the document If you interrupt the process by using the scroll bars to move back or forward to another page or position automatic scrolling continues from that point forward At the end of the PDF automatic scrolling stops and does not begin again until you choose automatic scrolling again 1 Choose View gt Automatically Scroll 2 Press Esc to stop scrolling Retrace your viewing path You can find PDF pages that you viewed earlier by retracing your viewing path Its helpful to understand the difference between previous and next pages and previous and next views In the
242. ties dialog box and then click OK Add comments in a file attachment Commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically include commenting rights Use the Attach File As Comment tool to embed a file at a selected location in a PDF so that the reader can open it for viewing By adding attachments as a comment you can reference longer documents that can t easily be pasted into a pop up note or text box If you move the PDF to a new location the embedded file automatically goes with it To view an attachment the reader must have an application installed that can open the attachment 1 Choose Tools gt Comment amp Markup gt Attach A File As A Comment Tool 2 Click in the PDF where you want to place the attachment 3 Select the file that you want to attach and then click Select If you re attaching a PDE you can highlight areas of interest in the file using comments 4 In the Properties dialog box select the settings for the file icon that appears in the PDF and then click Close The comment attachment appears in the Attachments tab with a page number indicating its location Note To delete the attachment right click Control click the attached comment icon and choose Delete Paste images as comments Commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically include commenting rights You can use the Paste Cli
243. ties option 126 layers about 35 adding content 36 editing 36 locked 35 printing 35 searching 37 viewing 35 Layers command 125 126 lighting 3D models 115 Line tool 61 Line Weights view 34 lines creating 61 deleting 62 links to 3D views 119 opening movies and sounds 23 LiveDocs 1 locking comments 56 PDF layers 35 toolbars 13 lost work recovering 43 M Macromedia Breeze See Acrobat Connect magnifying views 31 See also zooming marking up documents grouping markups 62 icons for 57 viewing 57 markups See marking up documents measuring 3D model dimensions 117 preferences for 3D models 119 Measuring toolbar 34 media clips playing 23 111 meetings initiating 46 metadata searching by 40 Microsoft applications attaching Excel files to documents 64 mobile devices preparing PDFs for 108 Model Tree 3D models and 112 overview 116 MP3 files See media clips MPEG files See media clips Multiple Pages Per Sheet option 124 multiple windows 33 N navigating articles 25 with bookmarks 20 keyboard shortcuts for 135 layers 35 with page thumbnails 21 36 navigation pane defined 8 showing and hiding 15 navigation shortcuts 2 navigation tabs keyboard shortcuts for 136 New Window command 33 non English language support 17 non interactive forms 73 note comments about 57 adding to markups 58 numbering logical page numbers 29 N up printing 124 0 objects searching data of 37 online re
244. tion for you Only your private key can unlock information that was encrypted using your certificate so be sure to store your digital ID in a safe place You must have a digital ID to sign certify and apply certificate encryption to PDFs You can get a digital ID from a third party provider or you can create a self signed digital ID Self signed digital IDs may be adequate for many situations However to prove your identity in most business transactions you may need a digital ID from a trusted third party provider called a certificate authority Because the certificate authority is responsible for verifying your identity to others choose one that is trusted by major companies doing business on the Internet See the Adobe website for information about Adobe security partners that offer digital IDs and other security solutions You can have multiple digital IDs that you use for different purposes particularly if you sign documents in different roles or using different certification methods Digital IDs are usually password protected and can be stored on your computer in PKCS 12 file format on a smart card or hardware token in the Windows certificate store or on a signing server for roaming IDs Reader includes a default signature handler that can access digital IDs from any of these following locations You must register the digital ID in Reader for it to be available for use 86 ADOBE READER 8 User Guide See also Sharing certifi
245. ts in the Comment amp Markup toolbar Only new or edited comments are published or sent See also Save the PDF with comments on page 52 Tracking PDF reviews Review Tracker overview You can use the Review Tracker to manage your document reviews From this window you can see whos joined a shared review and how many comments they ve published You can also rejoin a review access comment servers used in reviews and email participants The Review Tracker includes links to all PDF documents in managed reviews Each link lists the date and time the PDF was sent and the list of invited reviewers Links to shared PDFs provide additional information including the deadline if set and the number of comments submitted per reviewer Deleting a link in the Review Tracker doesnt delete the PDF file In addition to the Review Tracker panel the Review Tracker includes two other panels where you can manage forms and web broadcast subscriptions known as RSS feeds You can access these panels by clicking the Forms button or the Subscriptions button on the left side of the window The feature for managing forms isn t available in UNIX ADOBE READER 8 52 User Guide A B C 4 Review Tracker Ox E E3 Reviews I ve Sent CoffeeDistributionFacility pdt Eg Faite We ained Location C Documents and Settings 4dministrator Desktop 4crobat CoftfeeDistributionFacility pdf Sent amp r1irz006 11 10 35 AM Ss Reviewers
246. ture or view signature properties 3 Click Import Search Directory Settings 4 Click OK if prompted to confirm your choice and then click Close The directory server appears in the Security Settings dialog box hi Chapter 8 Accessibility tags and reflow Accessibility features assist people with disabilities such as mobility impairments blindness and low vision in their use of Adobe Reader and Adobe PDFs Accessibility features About accessibility features A document or application is accessible if it can be used by people with disabilities such as mobility impairments blindness and low vision and not just by people who can see well and use a mouse Accessibility features in Adobe Acrobat Adobe Reader and Adobe Portable Document Format PDF make it easier for people with disabilities to use PDF documents and forms with or without the aid of assistive software and devices such as screen readers screen magnifiers and braille printers Making PDFs accessible tends to benefit all users For example the underlying document structure that makes it possible for a screen reader to properly read a PDF out loud also makes it possible for a mobile device to correctly reflow and display the document on a small screen Similarly the preset tab order of an accessible PDF form helps all users not just users with mobility impairments fill the form more easily Accessibility features in Acrobat and Reader fall into two broad c
247. uide Submitting forms Exporting and emailing forms Depending on how the form originator set up and distributed the PDF form the data you entered in the form may be uploaded when you click a submit button or it may be exported to a file that you return through email See also Submit a PDF form at a later time on page 79 Email a form using your email application When you click an email based submit button in a PDF form you have the option to submit the form data with your preferred desktop email application 1 Click the submit or return form button on the PDF form 2 In the Select Email Client dialog box select Desktop Email Application then click OK Your default email application displays a new email message with the To Subject Body and Attachment fields automatically filled in 3 Send the email Email a form using a web service When you click an email based submit button in a PDF form you have the option to submit the form data with a web based email service 1 Click the submit or return form button on the PDF form In the Select Email Client dialog box select Internet Email then click OK Click Save PDF File or Save Data File specify a location for the file and click Save 2 3 4 Log in to your web based email service and create a new blank email message 5 In the Sending The PDF File dialog box in Acrobat copy the text in the To box 6 In the blank email message paste the copied text into the To b
248. ular PDF document See also 3D preferences on page 120 Multimedia preferences on page 111 Setting accessibility preferences on page 104 Documents preferences Open Settings Show Each Document In Its Own Window Creates multiple Reader windows rather than opening multiple PDFs in one instance of Reader This option isnt available for UNIX Each document is opened in a new window by default Restore Last View Settings When Reopening Documents Determines whether documents open automatically to the last viewed page within a work session Open Cross document Links In Same Window Closes the current document and opens the document being linked to in the same window minimizing the number of windows open If the document being linked to is already open in another window the current document is not closed when you click a link to the open document If you do not select this option a new window opens each time you click a link to a different document Allow Layer State To Be Set By User Information Allows the author of a layered PDF document to specify layer visibility based on user information Allow Documents To Hide The Menu Bar Toolbars And Window Controls Allows the PDF to determine whether the menu bar toolbar and window controls are hidden when the PDF is opened Documents In Recently Used List Sets the maximum number of documents listed in the File menu Windows UNIX or when you choose File gt Open Recent File Mac
249. ument with the tools that your readers will use However even if you dont have a screen reader or braille printer you can still use any of several methods provided by Reader for checking the accessibility of a PDE e Use Quick Check to check for document structure tags searchable text and appropriate security settings for accessibility This method is often the best way to check for accessibility before attempting to use a PDF e Use Reflow view to quickly check reading order e Use Read Out Loud to experience the document as it will be experienced by readers who use this text to speech conversion tool e Save the document as accessible text and then read the saved text file in a word processing application to experience the document as it will be experienced by readers who use a braille printer Note The accessibility checker tools can help to identify areas of documents that may be in conflict with the Adobe inter pretation of the accessibility guidelines referenced in the application and its documentation However these tools don t check documents against all accessibility criteria including those in such referenced guidelines and Adobe doesn t warrant that documents comply with any specific guidelines or regulations See also Reading a PDF with a screen reader on page 109 Reflow a PDF on page 108 ADOBE READER 8 103 User Guide Read a PDF with Read Out Loud on page 109 Save as accessible text for a bra
250. unauthorized use of your private keys for signing or decrypting confi dential documents Make sure that you have a procedure in place in the event your digital ID is lost or stolen How to protect your digital IDs When private keys are stored on hardware tokens smart cards and other hardware devices that are password or PIN protected be sure to use a strong password or PIN Never divulge your password to others You should not write your password down but if you must store it in a secure location Keep your password strong by following these rules Use eight or more characters mix uppercase and lowercase letters with numbers and special characters choose a password that is difficult to guess or hack but that you can remember without having to write it down do not use a correctly spelled word in any language as these are subject to dictionary attacks that can crack these passwords in minutes change your password on a regular basis Contact your system administrator for guidelines on choosing a strong password To protect private keys stored in P12 PFX files use a strong password and set your password timeout options appro priately If using a P12 file to store private keys that you use for signing set your password timeout option so that your password is always required this is the default behavior If using your P12 file to store private keys that are used to decrypt documents ensure that there is a backup copy of your private key or P1
251. with multiple Windows only windows opened inside a single window Next document with Alt Shift Right Not available multiple windows Arrow Windows opened inside a only single window Scroll when Hand Spacebar Spacebar tool is selected Ctrl equal sign Command equal sign Ctrl hyphen Command hyphen ADOBE READER 8 User Guide 134 Keys for general navigating Show hide menu bar Move focus to menus Windows UNIX expand first menu item UNIX Move focus to toolbar in browser and application Move to next open document when focus is on document pane Move to previous open document when focus is on document pane Close current docu ment Close all open windows Move focus to next tabbed page or palette Move focus to previous pane or panel Move focus to next comment link or form field in the document pane Move focus to docu ment pane Move focus to previous comment link or form field in the document pane Activate selected tool item such as a movie or bookmark or command Open context menu Close context menu Return to Hand tool or Select tool Windows UNIX Mac OS Action Action Shift Command M a Shift F8 Shift F8 Ctrl F6 Command F6 Ctrl Shift F6 Command Shift F6 Ctrl F4 Command F4 Ctrl Shift W Command Shift W Shift F6 Shift F6 Shift Tab Shift Tab Spacebar or Enter Spacebar or Enter Shift F10 Control click ADOBE READER 8
252. y fonts Hebrew Arabic Thai and Vietnamese language PDFs Reader supports the entry and display of Thai and Vietnamese text In Windows only Reader also supports Arabic and Hebrew By default Right To Left Language Options is enabled under Arabic and Hebrew regional settings in Windows ADOBE READER 8 18 User Guide Enable right to left languages Enabling right to left language options displays the user interface elements for controlling paragraph direction digit style and ligature When this option is selected you can specify the writing direction left to right or right to left and type of digits Western or Arabic Indic used for creating and filling out certain form fields adding digital signa tures and creating text box markups Enable Right To Left Language Options is enabled by default under Arabic and Hebrew regional settings 1 Choose Edit gt Preferences Windows UNIX or Reader gt Preferences Mac OS 2 Under Categories select International 3 Select Enable Right To Left Language Options li Chapter 3 Viewing searching and saving PDEs You can open and view PDFs in Adobe Reader from the desktop or in a web browser You can save a copy of a PDF or save a PDF in text format When you search PDFs you can refine your search criteria and search across multiple PDFs for text and other kinds of data Viewing PDF pages Open a PDF You can open a PDF from within the Reader application from the desktop

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