Proposal Submission User Guide - EACEA
Contents
1. Click Yes when you are asked if you want to replace the existing file 7 Save As LS UAMy Files Documents for grant application EUROPE FOR CITIZENS OG _ApplicationForm pdf The file already exists Replace existing file Submission Depending upon your security settings the following pop up window may now appear Security Warning A The document is trying to connect to https eacea ec europa eu xmigate services WSXMLReceiver2 wsal If you trust the site choose Allow If you do not trust the site choose Block If the window appears click on the Allow button in order to proceed with the submission Version 1 Page 27 of 39 Proposal submission User Guide When the submission is complete you will see a pop up message similar to the one that follows Warning JavaScript Window Successful Submission Message s Details of the result Success Your submission number is 550501 CITI7 1 2014 1 BE CITI7 OGREM Please SAVE and PRINT the application form before closing It Click OK The mandatory save AFTER submission When you click OK the form triggers another Save As operation This is so that you cannot mistakenly close the form without saving and so lose the submission number Once again you will see the classic Save As window appear E T Save As Savein Documents for grant application PB iv P Name 5 Date modified ST A EUROPE FOR CITIZENS 0G Applicat2. Your revised organisation details are displayed Application for funding details confirmation and revised application eForm creation If the organisations details below are complete and correct you may proceed with the creation of your revised application eForm The Create revised application eForm button is found at the foot of this page If you still have revisions to make to your list of participating organisations click on the Previous step button to make the necessary changes Funding opportunity and eForm language version Sub programme name Category 1 Smaller scale CREATIVE EUROPE CULTURE Cooperation projects cooperation projects eForm language version EN Participating organisation s Applicant organisation RR IN aaa 949834865 BE Organisation Name BE Other participating organisation s A 949835156 UK Organisation Name UK 949834768 FR Organisation Name FR 949834671 DE Organisation Name DE 949834574 IT Organisation Name IT 949834477 ES Organisation Name ES Previous step Create revised application eForm If there have been changes to the protected organisation details for any organisation it is not possible through this page to see and verify those changes Only additions and removals can be seen on this page If the details are correct click on the button Create revised application eForm Alternatively if you still have changes to make click on the Previous step button When you click on
3. Search lite E 10 lr entries ilter search results sis all for Proposals opens deadline EACEA XX XXX CREATIVE EUROPE MEDIA Audience Development 01 06 2013 02 04 2014 EACEA XX XXX CREATIVE EUROPE MEDIA Capacity Building Training NA 01 06 2013 02 04 2014 EACEA XX XXX CREATIVE EUROPE MEDIA Cinema Network NA 01 06 2013 02 04 2014 EACEA XX XXX CREATIVE EUROPE CULTURE SUB PROGRAMME Cooperation measures Catergory 1 Smaller scale projects 01 06 2013 04 02 2014 EACEA XX XXX CREATIVE EUROPE CULTURE SUB PROGRAMME Cooperation measures Catergory 2 Larger scale projects 01 06 2013 04 02 2014 EACEA XX XXX CREATIVE EUROPE MEDIA Coproduction funds NA 01 06 2013 02 04 2014 EACEA XX XXX CREATIVE EUROPE MEDIA A ones a a ea masi 01 06 2013 04 02 2014 Your selected funding opportunity will now appear at the top of the screen and will also be highlighted in the results table Selected funding opportunity and eForm language version CREATIVE EUROPE CULTURE Cooperation measures Catergory 1 Smaller scale projects 01 06 2013 04 02 2014 Please select a language y Previous step CREATIVE EUROPE 7 Search Show 10 iz entries Filter search results all for Proposals opens deadline EACEA XX XXX CREATIVE EUROPE MEDIA Audience Development 01 06 2013 02 04 2014 EACEA XX XXX CREATIVE EUROPE MEDIA Capacity Building Training NA 01 06 2013 02 04 2014 EACEA XX XXX CREATIVE EUROPE MEDIA Cinema Network NA 01 06 2013 02 04 2014 _ EACEA
4. es ae et 01 03 2014 01 09 2014 Animation If you make a mistake simply select a different programme and click again on Search First Previous 4 2 3 Next Last You may filter the table of results using the filter as you type facility It checks all columns of the table for the presence of your filter text e g Filter search results r Submission Submission tion name A opens deadline Show 10 z entries EACEA XX XXX EACEA XX XXX EACEA XX XXX EACEA XX XXX EACEA XX XXX EACEA XX XXX Version 1 cult CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE CULTURE SUB PROGRAMME CULTURE SUB PROGRAMME CULTURE SUB PROGRAMME CULTURE SUB PROGRAMME CULTURE SUB PROGRAMME CULTURE SUB PROGRAMME Cooperation measures Cooperation measures Literary Translations Literary Translations Networks Platforms Filter search results cult Programme Guide gt Submission Submission il ii AAA Catergory 1 Smaller scale projects Catergory 2 Larger scale projects Two year projects Framework partnership NA NA 01 06 2013 04 02 2014 01 06 2013 04 02 2014 01 06 2013 02 04 2014 01 06 2013 02 04 2014 01 06 2013 02 04 2014 01 06 2013 02 04 2014 First Previous 4 Next Last Page 8 of 39 Proposal submission User Guide Instruction 2 Select your funding opportunity action strand by clicking anywhere in its row CREATIVE EUROPE
5. z entries Set the number of results per page Filter search results ep ae ee Programme name Sub programme name Action name Sub action name eee one Call for Proposals opens deadline EACEA XX XXX EACEA XX XXX EACEA XX XXX EACEA XX XXX EACEA XX XXX EACEA XX XXX EACEA XX XXX EACEA XX XXX EACEA XX XXX EACEA XX XXX CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE CREATIVE EUROPE MEDIA MEDIA MEDIA CULTURE SUB PROGRAMME CULTURE SUB PROGRAMME MEDIA MEDIA MEDIA MEDIA MEDIA Navigate multiple pages of results Audience Development Capacity Building Training Cinema Network Cooperation measures Cooperation measures Coproduction funds Development Single Project Cinema Television Digital platform Development Single Project Cinema Television Digital platform Development Single Project Cinema Television Digital platform Development Single Project Cinema Television Digital platform 01 06 2013 02 04 2014 NA 01 06 2013 02 04 2014 NA 01 06 2013 02 04 2014 Catergory 1 Smaller scale projects 01 06 2013 04 02 2014 Catergory 2 Larger scale projects 01 06 2013 04 02 2014 NA 01 06 2013 02 04 2014 is cen es ott T SE 01 06 2013 04 02 2014 Animation si ago id st 01 06 2013 04 02 2014 Creative Documentary Development Single Project Fiction 01 06 2013 04 02 2014
6. Field label is accompanied by an Country and Mandatory Telephone 1 Location asterisk Number of permanent staff employed by the organisation Optional Field label has no asterisk Telephone 2 Full time Part time Field contains diagonal grey lines Protected These fields are either incorporated eee into the eForm when it is created Or Dyration unmodifiable they are calculated filled months automatically by the form itself number Role Tooltip for long descriptions Where a description overflows the menu box hover your cursor over the menu item to display the full description in a tooltip Applicant holds the majority of the rights at the time of the submission through Unilateral declaration of transfer of rights to the applicant if sa Option agreement of transfer of rights Contract of transfer of rights Unilateral declaration of transfer of rights to the applicant if aut Co production co development adunilateral declaration of transfer of rights to the applicant if author is producer shareholder or employee of the applicant company Duration of the ownership of rights or option From dd mm yyyy 06 10 2013 Version 1 Page 19 of 39 Proposal submission User Guide How to highlight mandatory fields Click on the purple button ol in the navigation panel and this will activate the Document message bar which incorporates the Highlight Fields feature Click on
7. XX XXX CREATIVE EUROPE CULTURE SUB PROGRAMME Cooperation measures Catergory 1 Smaller scale projects 01 06 2013 04 02 2014 EACEA XX XXX CREATIVE EUROPE CULTURE SUB PROGRAMME Cooperation measures Catergory 2 Larger scale projects 01 06 2013 04 02 2014 EACEA XX XXX CREATIVE EUROPE MEDIA Coproduction funds NA 01 06 2013 02 04 2014 EACEA XX XXX CREATIVE EUROPE MEDIA tn a E a Honi 01 06 2013 04 02 2014 EACEA XX XXX CREATIVE EUROPE MEDIA Pe saps ares ag hare peon 01 06 2013 04 02 2014 A selection menu for the form language version has also been added to the page If you select the wrong funding opportunity simply select a different funding opportunity from the table and it will appear at the top of the page replacing your previous selection If you wish to change to a different programme use the previous step button to return to the previous screen Instruction 3 Use the dropdown menu to select the language version of the application form you require selected funding opportunity and eForm language version Programme name Sub programme name Action name act the eForm language versior CULTURE Cooperation measures AA A WEIL sri Previous step Please be aware that for some funding opportunities the eForm may only be available in a limited number of languages Version 1 Page 9 of 39 Proposal submission User Guide Once you have chosen your language version a Next step button automatically appears Selected funding
8. for you to be able to complete and submit it The creation download and submission of the form are online activities but completion of the form and its validation are offline activities Adobe Reader The minimum version i e lowest version of Adobe Reader that you must have installed on your computer is version 9 You may also use a higher version than this e g 9 1 X Xl etc If you have a lower version than 9 you will not be able to complete and submit the eForm Follow the link below to be directed to Adobe s website to download the software free of charge or to upgrade your existing copy of the software If you do not have administrator rights on your computer this activity may require the intervention of your IT department You will need to specify your operating system before the download can commence http get adobe com reader otherversions If you are using Adobe Acrobat Standard or Adobe Acrobat Professional the version must likewise be 9 or higher The screenshots in this User Guide are based on version 9 of Adobe Reader You can check the system requirements for Adobe Reader i e the minimum required specification of your computer through the following link http www adobe com uk products reader systemregs Risk of corruption from other PDF readers Some non Adobe PDF readers have been known to corrupt eForm files rendering them unusable and or unsubmittable Only therefore use Adobe Reader or one
9. mandatory attachments are present If there are any errors present the total number of them will be listed on the last page of your form If there are any budget or attachment errors these will be itemised separately in the same list Submit this form Submission number 000000000 Number of mandatory field s not filled in 225 The declaration of honour has not been attached The budget tables have not been attached The errors themselves will be highlighted in pink as illustrated in the example screenshot that follows C 7 Summary of the project max 2000 characters Please note that this information may be used for dissemination purposes Please note this screenshot is just an example not all forms will include a summary of the project or a field C 7 Version 1 Page 24 of 39 Proposal submission User Guide When you validate an additional button the Go to next error button appears next to the Validate form button Use this button to jump from error to error in your form The function starts with the error nearest the top of the form i e nearest to Page 1 and as you click the button it descends the form moving to the next error with each click Please note the following e When you fix the errors that are highlighted the Errors list is not dynamically updated It is only updated i e refreshed when you perform another validation e The Go to next error function works best when yo
10. opportunity and eForm language version CREATIVE EUROPE CULTURE Cooperation measures EN ll Previous step Next step The Next step button will not appear until you have selected your funding opportunity AND selected the language version Click on the Next step button to move to the next page and proceed with step three selecting the list of participating organisations Version 1 Page 10 of 39 Proposal submission User Guide STEP 3 SELECT THE PARTICIPATING ORGANISATIONS In Step 1 you obtained the PIC numbers of the organisations participating in your application You must now use those PIC numbers to build the list of participating organisations The Applicant Organisation is also selected during this step Adding organisations For each organisation participating in your application enter in turn their PIC number and click on the Add to list button Application for funding selection of the participating organisation s List of participating organisation s For each organisation participating in the application enter the organisation s PIC number and click Add to list To search for a PIC using e g the organisation name click here to be directed to the EACEA Participant Portal Add to list PIC number As you add your organisations they are listed in an on screen table Enter a PIC number and click Add to list List of participating organisation s For each organisation participating in the app
11. options that you can add File Edit View B 4 LD 2 47 177 sf Ed Find r More Tools File Toolbar 5 Open vE Print VIB Save Attach a File F W Search HE Email Fl Collaborate J Create Adobe PDF Using Acrobat com Find Toolbar Page Display Toolbar WI Scrolling Pages Wl One Full Page Single Page Continuous Customise ME Single Page toolbar Hi Two Up selection L ha Two Up Continuous JA Full Screen Mode menu EH Rotate Counterclockwise ES Rotate Clockwise EJA Line Weights Y 2 Page Navigation Toolbar A First Page VIA Previous Page YH Next Page Toolbar Last Page W Page Number Previous View Only available when document rights are enabled oc ee Version 1 Page 17 of 39 Proposal submission User Guide Here are some of the commonly used display and navigation options Move to Show one previous aa ee Pa whole page ae View Document Tools Window Help Std Fit form to Move to Zoom In Zoom Out width of window next page reduce enlarge and scroll across image size image size page boundaries Page Thumbnails If you activate the Page Thumbnails option a new panel is opened up on the left hand side of the screen It contains miniature previews thumbnails of each page Se A p 11 32 15 ii E Fina C 3 Ownership of Rights e Use the Type of project thum
12. person register their own organisation they may also register another organisation on behalf of that organisation This can be helpful in case of large partnerships However because of the potential for conflicts and confusion the on behalf of registration should be used only when strictly necessary Once you have carried out Step 1 navigate to EACEA s Application eForm Homepage Application eForm homepage The following link takes you to the Application eForm homepage on the EACEA website Application eForm homepage Pay careful attention to the important points that are listed on the homepage Once you have considered and where necessary addressed these points you can proceed to the creation of your application eForm by clicking on the Create new application eForm button Create new application eForm Version 1 Page 7 of 39 Proposal submission User Guide STEP 2 SELECT THE PROGRAMME FUNDING OPPORTUNITY AND FORM LANGUAGE The next step is to select the programme funding opportunity and form language version A series of three numbered instructions will appear on screen Instruction 1 Select the programme you are interested in and click Search Select Programme name Search select Programme name Programme _For_Testing EU AID VOLUNTEERS Erasmus Europe For Citizens CREATIVE EUROPE A table of funding opportunities for your selected programme is displayed CREATIVE EUROPE x Search Show 10
13. print or make a note of any rules that have not been respected e check the eligibility rules that apply for the funding opportunity you are applying under e start again the process of creating a new application eForm making sure that this time you respect all applicable eligibility rules Version 1 Page 15 of 39 Proposal submission User Guide Your saved form protected fields The funding opportunity details that you selected will appear in the form as protected i e unmodifiable fields This is indicated by grey diagonal lines that provide the background to the fields Cooperation projects Before you begin completing this eForm Test your connection to the Agency s online submission service Click on the Test your connection button in the footer of the eForm This is not to submit your form but merely to test that your software settings and internet connection allow an application to be submitted If having clicked on this button you do not receive a confirmation that your connection was successful please consult the Known Issues section of the eForm homepage Here you can find amongst other things advice on internet settings and Adobe Reader or Acrobat security settings either of which can prevent a successful connection to the Agency s online submission service Please note that if after performing a successful test you move your eForm to a different computer or upgrade your version of Adobe Reader you will need t
14. that is registered in the Participant Portal is allocated a unique Participant Identification Code PIC The PIC is a 9 digit number that helps the European Commission and Agencies identify a participant It is used in all grant related interactions between the participants and the Commission If an organisation does not have a PIC number it cannot participate in an application You will need an ECAS account in order to register your oganisation in the Participant Portal If you do not have an ECAS account you can find a link to the ECAS registration website in the Technical requirements section of this user guide The home page of the Participant Portal also includes a link to the ECAS registration website click on the link Are you a new user To enter the Participant Portal click on the following link Enter the Participant Portal If your organisation has already participated in a 7 Framework Programme Research proposal it is likely that the organisation has already received a PIC number You can search for existing PIC numbers in the Participant Portal via the My Organisation option The registration of your organisation in the Participant Portal will not take more than 10 minutes Documents related to the organisation can also be uploaded in the portal Please read carefully the call documents and information in order to know which supporting documents have to be uploaded in the portal Please note not only can a
15. the Highlight Fields button and all mandatory and optional fields will gain highlighting that makes them easier to identify and easier to differentiate from one another Mandatory fields red border and a light blue background Optional fields light blue background and a black border when you hover the cursor over them Title Family name First name HO es Department Faculty Highlighted fields Title Family name First name Unhighlighted fields Department Faculty Please note if any mandatory field remains incomplete the eForm will not validate successfully and it will not be possible to submit your form Where a numerical field is mandatory but you have no value to enter please make sure you enter a zero to indicate your null value Once you have activated the highlighting you can click the purple button Ei again to remove the Document message bar and maximise the display of your form Saving your form To save your form click on the Save button on the toolbar or select Save from the File menu or press CTRL and S File Edit View Document Tools Window Help a T 2 4 OO 1 ha Find Please ensure that you save your form on a regular basis If you encounter a problem in your local computing environment and your form or your computer crashes the Adobe Reader auto recovery function will only restore your form to the point of the most recent save Ver
16. 05 Email eacea helpdesk ec europa eu Excluding public holidays and European Commission holidays All times are Brussels time When contacting the Helpdesk please have the following information to hand or include it in your email message e Your telephone number and your email address e The programme and funding opportunity you are applying under e The following details for the computer that you are using to complete and submit your application o The version of Adobe Reader or Adobe Acrobat that is installed o The internet browser and version you are using o The operating system and version installed on the computer e Details of any error messages error codes that you encountered e Screenshots of the problem if contacting the Helpdesk by email This is an example of an error code Error code 213 Invalid application form The document you are trying to upload is not an application form Please upload an application form Version 1 Page 37 of 39 Proposal submission User Guide Non technical assistance The EACEA Heldpesk staff are only authorised and trained to help applicants who are encountering technical problems If you have questions relating to non technical issues e g if you have a question about the eligibility rules governing the organisation profile please contact the programme team responsible for the funding opportunity you are applying under The mailbox address for the programme tea
17. CAS Access to the systems involved in creating an application eForm is validated by ECAS the European Commission s Authentication Service Applicants must therefore have an ECAS account If you do not yet have an ECAS account please visit the ECAS registration website where you can create your account including an ECAS login username and password The website is reached through the following link httos webgate ec europa eu cas eim external register cgi Test your connection The Test your connection button appears in the footer of every page of the eForm Click on this button to verify whether your computer settings and internet connection and settings permit a successful connection to EACEA s submission server to be made This is not to perform the submission itself but merely to test your submission capability When successful you will see the message The connection test succeeded appear in the footer of your form If it fails you will see the message The connection test failed appear in the footer In the latter scenario you should consult the Known issues section of the eForm homepage where you will find advice on settings etc When you perform the connection test you may see a security warning message pop up Security Warning If you encounter the warning message click on Allow to carry out the test A The document is trying to connect to https eacea ec europa eu xmigate services WSXMLReceiver2 wsdl If
18. EN European Commission Proposal Submission User Guide How to create complete and submit an Application eForm Version 1 7 February 2014 Proposal submission User Guide TABLE OF CONTENTS Technical requirements nani is 3 Overview of the process sssesesessssesesesssosoeoesesssoeoesesssssosoesssssosoesessssesesesssseo 5 A Creation of a new application eForm s sessssesesessssesesesesssseoesesssosoeoesssseseos 6 STEP 1 REGISTER ORGANISATIONS sonata cin 7 Application CFOFM Nomepage ae 7 STEP 2 SELECT THE PROGRAMME FUNDING OPPORTUNITY AND FORM LANGUAGE 8 STEP 3 SELECT THE PARTICIPATING ORGANISATIONS sscccscssssecconsssctonssscnensssestosssctenssscneosssessenssss 11 PROGINS onre APIS NONNS cesta e a an ae EA 11 REMOVING Organs aos iaa 12 OF CaS ATIORUNISE COMPE e a e lo ce 13 STEP 4 CREATE AND SAVE THE APPLICATION EFORM oooccccnncccnnnnnccnnononcnnnonaconnnnononnnnnnconnonaronnonanonnnnnnoss 14 SAVE TNS SD DUCATION COM A A A A eee 14 Listiof partner OFZaNISAtlONS IS NOU Valid iii aii 15 Youtsaved torm protected els ca 16 STEP 5 COMPLETE THE APPLICATION EFORM iiss secseits ranar T RN 17 Generic euidant siraan is 17 Attachments reel ANS 22 STEP 6 VALIDATION AND SUBMISSION cnica 24 Valida on Of YOU O A ii 24 SUBMISSION or YOUFErO Md 26 PNTE YOU 29 B Revise list of participating organisations update existing application O RA 30 When to use the revise and update FUNCTION cccccccc
19. Support to Institutions e Jean Monnet Support to Associations Character limits This table provides the character limits for all text fields where the limit has not been cited directly on the eForm itself The limit includes spaces between words Numeric fields are not included in the table Projectacronym sss acronym Street name and number Poos OOO o a T 1 Telephone 2 Fax Version 1 Page 39 of 39
20. anisation Name characters Business name BE Business Name Registration date 2013 07 03 Registration location BE Registration Authority Registration country Registered address Street Number Postcode BELE Street name and number BELE Postal Town PO Box BELE City If the organisation information that appears in the protected fields is incorrect or is out of date the data cannot be modified directly in the eForm but must be modified in the Participant Portal After the modifications have been carried out in the Participant Portal they must also be integrated into your eForm if it has not already been submitted In order to integrate the modifications into your eForm please follow the steps described in part B of this guide Revise list of participating organisations and update existing application eForm Version 1 Page 16 of 39 Proposal submission User Guide STEP 5 COMPLETE THE APPLICATION EFORM Generic guidance This section provides generic guidance on how to work with and complete an application eForm Navigation panel Activate Page Thumbnails see below Activate the Highlight Fields facility VERY USEFUL Attach facility DO NOT USE The eForm has its own attach facility Toolbar From the Tools menu you can customise your toolbar e g you can add the Save button if it is not already displayed There are also various display and navigation
21. bmission If you click Yes the next step of the submission process is a mandatory save The following message appears e Warning JavaScript Window Save before submission Code 30 A You must now save your form before the submission process starts Please keep the SAME FILENAME for your form Do not change the filename during the save When you click OK the form triggers a Save As operation You will see the classic Save As window as appears in the screenshot which follows Please note this screenshot is simply an example of the Save As window The window that you see will reflect the filename and directory name that you have been using Version 1 Page 26 of 39 Proposal submission User Guide fa Ti Save As Save in h Documents for grant application P Ev P Name 7 Date modified a p EUROPE FOR CITIZENS OG _ApplicationForm pdf 21 11 2013 13 48 Recent Places yd Deskto I i Libraries i Example screenshot Type Adobe Acrobat A Document A File Size 1952 KB Modified 21 11 2013 13 47 Computer I a 4 TT j Network I File name EUROPE FOR CITIZENS OG _ApplicationForm pc v Save as type Adobe PDF Files pdf z Cancel You must now perform the Save As by clicking on the Save button Very Important You must NOT change the filename of your eForm You must keep the same filename that the file had when you began the submission operation
22. bnails to Author s of concept subject treatment script literary j ump to different bible Applicant holds the majority of the rights at the time of pages of the form the submission through Duration of the ownership of rights or option O A frame outlined From dd mm yyyy in red indicates where you are in the document Red frame Date of signature of the agreement indicating your location In the event of a chain of title please summarise the differe company giving details of the parties involved Max2000 e R ight click on the panel to access options to enlarge or reduce the thumbnails PROJECT 2 Zoom in Zoom out To rapidly zoom in or out press CTRL on your keyboard and move the scroll wheel on your mouse Scroll up to zoom out increasing the size of the image Scroll down to zoom in decreasing the size of the image Version 1 Page 18 of 39 Proposal submission User Guide Entering content The eForm is an interactive PDF form that contains form fields that are either selected from a restricted list or filled in using free text o click inside a text field to enter data e click to select options from e g dropdown lists checkboxes pop up calendars and radio buttons e press Tab to move forward one field or Shift Tab to move backward one field e point and click with the mouse to select a specific field Mandatory optional and protected fields
23. ceccccceeeesaeeeesssssseeeeeceeeeceeeeeeeeaaaaaesssssseeees 31 What happens to my existing eForm and its content cccooccnccnccncnocononanononannnononnonarononaronenaconenanoss 31 STEP 1 REGISTER ORGANISATIONS Sou aur hentia a ees 32 Application GEOL NOME DA ea dd 32 STEP 2 UPLOAD EXISTING APPLICATION EFORM ccccsssssscscosssectonsssctensescneoussestonssscnensssensousvessonsnse 33 Confirm correct eForm has been Uploaded sita Go avede deine id dci 33 STEP 3 REVISE LIST OF PARTICIPATING ORGANISATIONS cooocccncnncccnonnnccnnonaconnnnnncnnonononononaronnonanonnnnnnoss 34 Changes to the details of existing participating organisations coooccnncnnnonnnonacnnnnnanonnonanonononarononons 34 STEP 4 CREATE AND SAVE REVISED APPLICATION EFORM cccccsseccccsscceeesececeesececeeeeceeeaesecesaeaeses 35 Save the revised application fOrM oocccnccnnccnncnnncnnnnnacnnnonanonnnnanonnnonaronnonanonnnnononnnonarrnnonanonnnonaronnnnns 35 STEP 5 COMPLETE REVISED APPLICATION EFORM ccccsssscsssssseconssscucnseseneoussectonssscneusssensoussessenssse 36 STEP 6 VALIDATION AND SUBMISSION iii eee 36 TECHNICA assistance ninia 37 Annex 1 Specific advice amp instructions for your application eForm 39 Version 1 Page 2 of 39 Proposal submission User Guide Technical requirements The application eForm is an interactive PDF form that requires Adobe Reader software to be installed on your computer
24. e your application form has been generated you must SAVE the pdf file to your local computer or network drive You are recommended to make a note of the location folder directory where you save your application form Please note that once the form has been created it is no longer possible to switch the role of Applicant Organisation to a different organisation Do you wish to continue Carefully read the message content and then click OK to continue or click Cancel to return to the details confirmation page Save the application eForm When faced with the option to open or save the form SAVE it to your local computer or network drive It is recommended that you use the Save As option so that you can precisely select the location where the file is saved It is not possible to open and fill in the application form within the browser You must first save the form to your local computer or network drive Once it has been saved you can begin filling it in using Adobe Reader or one of the Adobe Acrobat products If you do not save your application form you risk losing all the information you entered so far PICs etc and having to start again Version 1 Page 14 of 39 Proposal submission User Guide List of partner organisations is not valid If when you open your eform the list of partner organisations is displayed and is accompanied by the message that your list of partner organisations is not valid you will not be able
25. em EACEA Participant Portal and then use the revise and update function to incorporate the changes organisation including the Applicant Organisation have changed It is not possible to change or delete the Change of the Applicant Applicant Organisation within the eForm Organisation Abandon your existing eForm and create a new one The protected details of any participating Update the details of the organisation s in the Yes If you ONLY have organisations to delete this can be performed directly in the eForm using the delete organisation button However if you have organisations to delete combined with a requirement to add organisations and or modify organisations whose protected details have changed you should use the revise and update function to perform all the changes including the organisation deletions What happens to my existing eForm and its content When you use the revise and update function you upload your existing eForm and any content that you had entered text menu selections checkbox selections etc is automatically integrated into the updated version of the eForm that is created However any document attachments you had attached to your eForm are NOT retained and are NOT integrated into the updated version of the form Therefore once you have completed the revise and update function and saved your updated form you will need to re perform the attach operations Please note that conte
26. ganisation is always the first one in the eForm Important Once you have created your application form it is not possible to switch the role of Applicant Organisation to a different organisation If after creating your form the responsibility for performing the role of Applicant Organisation passes to another organisation you will have to abandon the application form you had created and create a brand new application form Coordinator selection Selection of the Coordinating organisation where relevant is wholly managed within the application form itself There is no requirement during the creation of the list of participating organisations to specify which organisation will perform the role of Coordinator Coordinating organisation Removing organisations To remove an organisation from the list check the corresponding checkbox at the end of the organisation row concerned Hr M UK EJ 949835156 UK Organisation Name 2 949834865 BE Organisation Name Hh j BE E 3 949834768 FR Organisation Name FR 4 949834671 DE Organisation Name DE E and then click on the Remove checked organisation s button Remove checked organisation s Check multiple rows for multiple organisation deletion To remove all rows in one go check the checkbox on top of the column a Country ES UK BE FR DE and then click on the Remove checked organisation s button Remove checked organisation s Version 1 Page 12 of 39 P
27. icant organisation If you have one or more organisations to remove but no new organisation s to add this can be carried out by using the delete organisation button within the application eForm i e you can cancel this operation to revise your existing application eForm and continue to use it PIC number da a A ggr TF P1 949834865 BE Organisation Name BE P2 949835156 UK Organisation Name UK T P3 949834768 FR Organisation Name FR El P4 949834671 DE Organisation Name DE o Remove checked organisation s Changes to the details of existing participating organisations If you have one or more organisations for which the organisation details have been changed in the EAC EACEA Participant Portal e g fields that are protected in the eForm there is no action for you to take on this page Those changes will be automatically included in the updated version of the eForm that you will shortly create PIC number tte dls Is A EE Ca P1 949834865 BE Organisation Name BE P2 949835156 UK Organisation Name UK P3 949834768 FR Organisation Name FR cal P4 949834671 DE Organisation Name DE 5 949834574 IT Organisation Name IT E 6 949834477 ES Organisation Name ES w Remove checked organisation s Previous step Next step Once you have finished making your additions removals click on the Next step button Version 1 Page 34 of 39 Proposal submission User Guide STEP 4 CREATE AND SAVE REVISED APPLICATION EFORM
28. information available for your organisations in the EACIEACEA Participant Portal Funding opportunity and eForm language version Action name Category 1 Smaller scale CREATIVE EUROPE CULTURE Cooperation projects ation projects EN Participating organisation s Applicant organisation Other participating organisation s ee 949835156 UK Organisation Name UK 949834768 FR Organisation Name FR 949834671 DE Organisation Name DE Previous step Next step If the correct eForm has been uploaded click on the Next step button to continue Alternatively click on the Previous step button to upload a different eForm Version 1 Page 33 of 39 Proposal submission User Guide STEP 3 REVISE LIST OF PARTICIPATING ORGANISATIONS The page that appears allows you to add new organisations and remove existing ones The functions work in the same way as described earlier in this guide with the important exception that it is not possible to remove or change the Applicant Organisation which is the first listed organisation List of participating organisation s For each new organisation participating in the application enter the organisation s PIC number and click Add to list To search for a PIC using e g the organisation name click here to be directed to the EACEA Participant Portal You may also remove organisations from your list using the remove button on this page However please note the following lt is not possible to remove the appl
29. ion process can be seen in the schematic diagrams below The first schematic diagram diagram A shows the steps that are involved when creating a brand new application eForm The second schematic diagram diagram B shows the steps that are involved when there is a requirement to revise the list of participating organisations An existing application eForm is one that you previously created saved and potentially started completing but have not yet submitted A Creation of a new application eForm r 2 Select 3 Select 4 Create amp 5 Complete 6 Validation articipatin E p PENING save eForm the eForm amp submission funding amp nla organisations organisations language B Revise list of participating organisations and update existing application eForm TREERE 2 Upload 3 Revise list of 4 Create amp 5 Complete 6 Validation eN existing participating save revised the revised amp organisations eForm organisations eForm eForm submission Version 1 Page 5 of 39 Proposal submission A Creation of a new application eForm Page 6 of 39 Proposal submission User Guide STEP 1 REGISTER ORGANISATIONS The first step in submitting a proposal is performed in the EAC EACEA Participant Portal Before an applicant can create an application eForm they must ensure that all the organisations that will participate in the application have been registered in the EAC EACEA Participant Portal Each organisation
30. ionForm pdf 21 11 2013 13 49 Recent Places O F 8 pa al Libraries Example screenshot A i Document A File Size 1952 KB Modified 21 11 2013 13 49 i Computer l Q 4 il p i Network File name UROPE FOR CITIZENS OG _ApplicationForm pdt v Save as type Adobe PDF Files pdf E Cancel i You must now perform the Save As by clicking on the Save button Very Important You must NOT change the filename of your eForm You must keep the same filename that the file had when you began the submission operation Version 1 Page 28 of 39 Proposal submission User Guide Click Yes when you are asked if you want to replace the existing file Save As zoa UAMy Files Documents for grant application EUROPE FOR 2 CITIZENS OG _ApplicationForm pdf The file already exists Replace existing file When you click Yes the submission number is automatically added to the Submission number box as seen in the following example Submission number 550501 CITIZ 1 2014 1 BE CITIZ OGREM It is also inserted into the footer of your form The form has also been saved and this save included the submission number Your submitted form is now locked That is to say it has been converted to a read only document changes cannot be made to it and it cannot be re submitted As part of the submission process an email message acknowledging receipt of your eForm is automatically sent t
31. lication enter the organisation s PIC number and click Add to list To search for a PIC using e g the organisation name click here to be directed to the EACEA Participant Portal PIC number Add to list 1 949835156 UK Organisation Name Select the Applicant Organisation Directions for applications with ONLY ONE PARTICIPATING ORGANISATION If there is only one organisation participating in your application click on the Next step button to proceed to the next page where you can confirm your various selections In this scenario the organisation you added will automatically be defined as the Applicant Organisation Directions for applications with TWO OR MORE PARTICIPATING ORGANISATIONS When you add a second organisation a new selection menu automatically appears above the partner list table This is the menu for choosing the Applicant Organisation Applicant organisation Important information The Applicant organisation is always listed as the first organisation in an application eForm Consequently when you create your application eForm the Applicant Organisation selected below will automatically appear as the first partner in the eForm Once the application eForm has been created it is not possible to switch the role of Applicant Organisation to a different partner organisation For this reason it s essential to unequivocally establish the applicant organisation before creating your application eForm Select the Applicant Organisation
32. lication eForm i Click on Browse to locate your eForm pdf file Choo 3 _ ea JL My Files My application eform y gt Search My application e P Organize y New folder z gt i o Favorites Name Date modified Type JE Desktop l Downloads My IntraComm y Recent Places L drive U FL CREATIVE EUROPE_ApplicationForm pdf 30 08 2013 14 44 ii Click on Open to select the file Libraries 5 Local Documents Music 5 My Documents Dirturac AE WW r File name CREATIVE EUROPE_ApplicationForm pdf Y Application for funding Please locate and upload your existing application eForm U My Files My application eForm CREATIVE EUROPE _Application_eForm pdf Browse iii Click on Upload Upload Confirm correct eForm has been uploaded The key details of your uploaded eForm are presented on screen Application for funding details confirmation of uploaded application eForm The details below are taken from the application that you uploaded If the correct application has been uploaded click on Next step button to continue If the application eForm is not the one you wish to revise click on the Previous step button to upload a different application eForm Please note when you proceed to the next step the organisation data in your eForm will automatically be updated to reflect the latest
33. m will generally be published on the EACEA website on the funding opportunities webpage of the programme concerned The following table provides some further examples of technical and non technical questions Technical Questions Non technical Questions handled by the EACEA Helpdesk handled by the programme team What is required to be entered for the field can t save the eForm created teo A dropdown list isn t working Why isn t country A in the dropdown list pean ba AA OI OPE need help with completing my budget form annexe attachment can t delete a table row that have entered Why is this field mandatory My f f h Our project has more than one coordinator orm freezes crashes y What should do What documents are required for the application package and where do send it My form is working slowly My form won t validate need more characters for my answer Where are the templates for the attachments and My form won t submit Me additional documents What should enter in the form for my project think there is a bug in the form standard dates Version 1 Page 38 of 39 Proposal submission User Guide Annex 1 Specific advice amp instructions for your application eForm Application eForm Erasmus Jean Monnet Activities 2014 e Jean Monnet Centres of Excellence e Jean Monnet Chairs e Jean Monnet Modules e Jean Monnet Networks e Jean Monnet Projects e Jean Monnet
34. nt relating to organisations that you remove from your form will be automatically deleted and will not be integrated into the updated version of the form Version 1 Page 31 of 39 Proposal submission User Guide STEP 1 REGISTER ORGANISATIONS If you have any new participating organisations to add to your application ensure that they have been registered and PICs allocated to them in the EAC EACEA Participant Portal Likewise if there are any existing participating organisations for which the protected details have changed visit the Participant Portal to register the changes Enter the Participant Portal Once you have carried out this first step navigate to the Application eForm Homepage Application eForm homepage As with the creation of your application eForm the place to go to revise and update your form is the Application eForm homepage Application eForm homepage Once again pay careful attention to the important points that are listed on the page Once you have considered and where necessary addressed these points you can proceed with the revision of your eForm by clicking on the following button Revise list of participating organisations and update application eForm Version 1 Page 32 of 39 Proposal submission User Guide The first page you come to requires you to upload your existing application eForm Application for funding upload existing application eForm Please locate and upload your existing app
35. nternet International Internet Change Settings JavaScript Measuring 2D External Content Measuring 3D Meeting Content displayed or referenced by a PDF file can sometimes be stored Multimedia outside the PDF file on your local computer or on a remote host Multimedia Trust p Allow external content Online Services Reading Reviewing Help Search I Security Spelling Trust Manager Units Gon Revise list of participating organisations and update existing application form Should you at any time be required to follow the procedure described in Part B of this guide you will be obliged to re perform any attach operation you had already carried out Please therefore ensure that you keep copies of all your attachment files Version 1 Page 23 of 39 Proposal submission User Guide STEP 6 VALIDATION AND SUBMISSION Validation of your eForm The Validate Form button appears at the bottom right of every page of the form It is recommended that you do not validate your form until you have finished completing it as validation slightly alters the look of the form When you are ready click on the button and various checks will be automatically performed to ascertain whether your form is ready for submission For example the validation will verify that all mandatory fields have been completed that all budget table rules have been respected and that all the
36. nts Detailed description of the project Word document doc docx odt or PDF document pdf Delete this MONA A ai 1014 Document Strand 1 1_BE_Bestco ProjDesc pdf document Attachment size limitation There is a limit to the total combined size of your attachments This is 5MB If you receive a message advising you that the total size of documents exceeds the maximum allowed please reduce the size of the image based documents e g by reducing their resolution Version 1 Page 22 of 39 Proposal submission User Guide Viewing attached documents You may encounter the following information message when trying to view non PDF documents that you have attached Adobe Reader j settings do not allow this file type to be opened Budget tables xlsx If so you can change your settings to allow such documents to be opened via the following Adobe Reader menu path Edit gt Preferences gt Trust Manager Check the box Allow opening of non PDF file attachments with external applications and then click OK to confirm the setting change r Preferences s o o Categories Trust Manager Documents Full Screen General Page Display s z Restore the default list of allowed and disallowed file attachment types Restore 13D Accessibility Internet Access from PDF Files outside the web browser Forms i Identity Unless explicitly permitted PDF files cannot send information to the I
37. o perform the test again This is because the original test result will no longer be valid For a fuller description of how the Test your connection function works please consult the eForm User Guide Check that you have the latest available version of the eForm In the event of a significant eForm problem arising the Agency may decide to make available an updated i e corrected version of the eForm The latest version number of each eForm is displayed on the eForm homepage whilst specific details of any problem and its impact would be published on the funding opportunity webpage of the programme concerned These resources and other useful links can be found inja table located at the end of this eForm Click to access table Programme CREATIVE EUROPE Sub programme CULTURE Programme Guide Call for Proposals 56 Action Cooperation projects Sub action Category 1 Smaller scale cooperation projects Deadline for submission 04 02 2014 12 00 midday Brussels time Likewise the organisation information you incorporated will appear as protected fields For example Part A Identification of the applicant and if applicable other organisation s participating in the project Parts A and B must be completed separately for each organisation participating in the project A 1 Organisation Partner number P1 PIC number 949834865 Role in the application Applicant Organisation Full name of the organisation in Latin BE Org
38. o the email address you entered for the contact person Printing your eForm The eForm can be printed using Adobe Reader s standard menu driven print function The Print button is found on the tool bar or the Print menu can be selected from the File menu File Edit View Document Ic Version 1 Page 29 of 39 Proposal submission User Guide B Revise list of participating organisations amp update existing application eForm Version 1 Page 30 of 39 Proposal submission User Guide Throughout this section of the guide the function Revise list of participating organisations and update existing application eForm is abbreviated to the phrase revise and update When to use the revise and update function The following table explains when you need to use this function and when you don t Please note that this revision can only be performed if your eForm has not already been submitted Revise and T f ch Action to take Simply delete the organisation s from the eForm using the delete organisation button One or more participating organisations has withdrawn from the application Check that your organisation profile still meets any eligibility criteria that apply to your selected funding opportunity One or more additional organisations will participate in the application The organisation s must first be registered in the EACEA Participant Portal Then use the revise and update function to incorporate th
39. of the Adobe Acrobat products Internet Connection amp Browser software You will require an internet connection and standard browser software to retrieve and submit the online application form Security settings in some versions of Adobe Reader and Adobe Acrobat If you are using a version of Adobe Reader or Adobe Acrobat that incorporates Enhanced Security it is very likely that the enhanced security settings will block the submission of your eForm The involved versions of Adobe Reader and Adobe Acrobat are e 9 3 or any higher version 9 than this including any sub versions e g 9 3 1 9 4 2 etc e any version X including any sub versions e g 10 0 1 e any version or sub version higher than version X e g version XI The disabling of the Enhanced Security is performed from the following Adobe Reader menu path Edit gt Preferences gt Security Enhanced Version 1 Page 3 of 39 Proposal submission User Guide Uncheck the box Enable Enhanced Security and click OK Once the submission has been performed you can re enable the Enhanced Security For more detailed instructions including screenshots please refer to the relevant Known Issue on the EACEA eForm homepage http eacea ec europa eu eforms index en phpHissues Here you will also find instructions on how to leave Enhanced Security enabled but identify your eForm as a trusted item so that its submission is not blocked Account with the European Commission E
40. on Name BE 3 949834768 FR Organisation Name FR 4 949834671 DE Organisation Name DE Remove checked organisation s Previous step Next step Version 1 Page 13 of 39 Proposal submission User Guide STEP 4 CREATE AND SAVE THE APPLICATION EFORM This page summarises the selections that you made in the previous steps Application for funding details confirmation and application eForm creation If the details below are complete and correct you may proceed with the creation of your application eForm The Create application eForm button is found at the foot of this page If any details are incorrect or missing click on the Previous step button to make the necessary changes Funding opportunity and eForm language version Sub programme name CREATIVE EUROPE CULTURE Cooperation measures Catergory 1 Smaller scale projects eForm language version EN Participating organisation s Applicant organisation 949834865 BE Organisation Name BE Other participating organisation s sn 949835156 UK Organisation Name UK 949834768 FR Organisation Name FR 949834671 DE Organisation Name DE Previous step Create application eForm If all the details are complete and correct click on the Create application eForm button If any details are incorrect or missing click on the Previous step button to make the necessary changes When you click on the Create application eForm button a popup message appears Confirmation prompt Onc
41. roposal submission User Guide Organisation list complete When you selected the Applicant Organisation the Next step button was added to the bottom of the page When you have finished building your organisation list click on the Next Step button to proceed to the next page where you will have the opportunity to confirm your selections and create your application form Application for funding selection of the participating organisation s Applicant organisation Important information The Applicant organisation is always listed as the first organisation in an application eForm Consequently when you create your application eForm the Applicant Organisation selected below will automatically appear as the first partner in the eForm Once the application eForm has been created it is not possible to switch the role of Applicant Organisation to a different partner organisation For this reason it s essential to unequivocally establish the applicant organisation before creating your application eForm Select the Applicant Organisation BE Organisation Name v List of participating organisation s For each organisation participating in the application enter the organisation s PIC number and click Add to list To search for a PIC using e g the organisation name click here to be directed to the EACEA Participant Portal PIC number sis o as CA 1 949835156 UK Organisation Name UK 2 949834865 BE Organisati
42. sion 1 Page 20 of 39 Proposal submission User Guide Using the Add and Delete buttons eForm tables Some fields or groups blocks of fields are required to be completed more than once allowing you to build up a table of information e g a list of political objectives or priorities Whenever you need to insert a new blank field or add rows to a table you will do this by using the Add buttons These buttons are coloured green Click on them to add the desired new field or table row Programme concerned Amount requested Click here to add a new row Click here to delete a row Programme concerned Once you have added a field or row the delete facility an orange coloured button containing an x appears so that you can delete the field block of fields or table row concerned and its contents Please note some tables are optional but contain fields that are mandatory once a row has been added Formatting If you enter formatted content into the form e g through copy and paste from other document sources the eForm will strip off the formatting and plain text only will be pasted into the form Please do not copy bullet points into your form The formatting of some bullet points can trigger the requirement to download add ons to your Adobe Reader software so that it can handle those bullet points Character limits The free text fields in the eForm have character limits that restrict
43. ssfully validated the button is enabled as confirmed by its green colour Before proceeding with the submission please ensure you have successfully tested your submission capability using the Test your connection button The button s operation and what to do if the test fails are described in the Technical requirements section of this user guide Please note the submission process includes the locking of the data and attachments in your form You may therefore wish to take a backup copy of your form before you begin the submission process When you are ready click on the Submit this form button to begin the submission Submission number 00000000 The following message will appear r Warning JavaScript Window Submission Confirmation Code 17 You are about to submit your application This process can take some time You are recommended to save the form before submission Do you want to continue If for any reason you do not want to continue you may click No and carry out the submission at a later time The submission process will end Once you click Yes your form will be locked and it will no longer be possible to modify its content or change the attachments Should you encounter any error messages during the submission of your form please refer in the first place to the Known Issues section of the eForm home page http eacea ec europa eu eforms index en phpHissues The mandatory save BEFORE su
44. the Create revised application form button a popup message appears Confirmation prompt Once your application form has been generated you must SAVE the pdf file to your local computer or network drive You are recommended to make a note of the location folder directory where you save your application form Do you wish to continue When you are ready click OK to continue or Cancel to return to the details confirmation page Save the revised application form When faced with the option to open or save the updated form SAVE it to your local computer or network drive It is recommended that you use the Save As option so that you can precisely select the location where the file is saved If you do not save your revised and updated eForm you risk losing it and having to start the revise and update activity again Version 1 Page 35 of 39 Proposal submission User Guide STEP 5 COMPLETE REVISED APPLICATION EFORM Please refer to Step 5 in section A of this guide STEP 6 VALIDATION AND SUBMISSION Please refer to Step 6 in section A of this guide Version 1 Page 36 of 39 Proposal submission User Guide Technical assistance If you encounter technical issues that are not addressed in this guide you may contact the EACEA Helpdesk to request assistance The contact details and hours of operation are as follows EACEA Helpdesk Availability 08 30 to 17 30 Monday to Thursday 08 30 to 17 00 Fridays Tel 32 229 907
45. the amount of text you can enter These limits include both characters AND spaces If you try to enter more characters than the limit allows the form will simply restrict the text to the predefined limit Many word processing packages have a count tool that may help you respect the limits See also Annex 1 of this user guide for details of the character limits for fields where the limits are not cited directly on the eForm SPECIFIC eForm advice and instructions linked to your selected funding opportunity The advice throughout this user guide is generic in nature i e it applies to all application eForms regardless of the programme concerned and regardless of the funding opportunity concerned However as eForms have different designs and can contain different functionality some eForms require additional SPECIFIC guidance and instructions that are only relevant to their design and content If your eForm requires any such specific instructions these will be included in Annex 1 of this user guide Please therefore ensure that you consult Annex 1 and take into account any guidance or instructions that you find there Version 1 Page 21 of 39 Proposal submission User Guide Attachments Most application eForms include buttons for the attachment of mandatory annexes These document annexes are a formal part of the grant application and must be attached to your eForm The attachment section is located towards the end of the eForm and the follo
46. to use the eForm you just created You will have to abandon the eForm as the partner list error s mean that it is not possible to validate or submit the form The following screenshot provides an example of the error message List of partner organisations Your list of partner organisations is not valid It should respect the rule s below Not valid The minimum number of participating organisations required is 3 Applicant organisation should be from one of the following countries ALBANIA ALGERIA ARMENIA AUSTRIA AZERBAIJAN BELARUS BELGIUM BOSNIA AND HERZEGOVINA BULGARIA CROATIA CYPRUS CZECH REPUBLIC DENMARK EGYPT ESTONIA FINLAND FORMER YUGOSLAV REPUBLIC OF MACEDONIA FRANCE GEORGIA GERMANY GREECE HUNGARY ICELAND IRELAND ISRAEL ITALY JORDAN KOSOVO UN RESOLUTION LATVIA LEBANON LIBYA LIECHTENSTEIN LITHUANIA LUXEMBOURG MALTA MOLDOVA REPUBLIC OF MONTENEGRO MOROCCO NETHERLANDS NORWAY PALESTINE POLAND PORTUGAL ROMANIA SERBIA SLOVAKIA SLOVENIA SPAIN SWEDEN SWITZERLAND SYRIAN ARAB REPUBLIC TUNISIA TURKEY UKRAINE UNITED KINGDOM Partner no Role Organisation Name ity Country ATT Applicant Organisation UK Organisation Name UK LE City United Kingdom Please note this is only an example of the error Other types of invalid list error may be encountered If you encounter an error in your list of partner organisations when opening your eForm please take the following action e takea
47. u fix errors one by one following the top to bottom sequence used by the Go to next error button If you fix errors out of sequence e g fix an error further down the form the Go to next error function will still follow the original sequence of errors reported by the validation e f you have fixed errors out of sequence you are recommended to perform a fresh validation so that the errors you have fixed are removed from the sequence and you would then start again from the error nearest the top of the form e f you prefer you can simply do a visual search for the pink errors in your form If you do this it is recommended that you first turn off the highlighting for mandatory fields You may also find the thumbnail view a useful aid to quickly detecting the pink highlighted fields Whichever method you use fix the errors that are present and validate your form again If all errors have been resolved you will see the following pop up message Warning JavaScript Window Form is valid For Info The form is valid for submission Until your form validates successfully the Submit this form button is disabled and it will not be possible to submit your form The Submit this form button turns from grey to green when validation has been carried out successfully Version 1 Page 25 of 39 Proposal submission User Guide Submission of your eForm On the final page of the form is the Submit this form button Once your form has been succe
48. wing screenshot provides an example of how it may look Attachments Detailed description of the project Word document doc docx odt or PDF document pdf Attach a document Declaration of Honour PDF document only pdf Attach a document Budget Excel document only xls xlsx ods Attach a document As the screenshot above is merely an example your own eForm may include different document attachments from the ones displayed above To carry out the attach operation click on the relevant Attach a document button and a window will pop up enabling you to browse locate and select the file you wish to attach r n A tta ch m en ts 1 Warning JavaScript Window Select a data file to import Lookin Documents for grant application PA Detailed description of the project Word p poe omega es t Strand 1 1_BE_Bestco_ProjDesc pdf 18 11 2013 16 52 Attach a document Recent Places Declaration of Honour PDF document or Dip Click on the Open button a to attach the selected file to Budget Excel document only xls xlsx oq A your application Computer Attach a document 4 p Network File name Strand 1 1_BE_Bestco_ProjDesc pdf Files ofiype AlFiles 2000000000 Once a file has been successfully attached the filename is displayed and the Attach a document button is replaced by a Delete this document button and a View this document button Attachme
49. x List of participating organisation s For each organisation participating in the application enter the organisation s PIC number and click Add to list To search for a PIC using e g the organisation name click here to be directed to the EACEA Participant Portal PIC number Add to list 1 949835156 UK Organisation Name UK 2 949834865 BE Organisation Name BE This new menu should be used to specify which organisation in the list will perform the role of Applicant Organisation If the Applicant Organisation already appears in your list you may select it now using the menu Or you may continue adding all your organisations and then use the menu to select the Applicant Organisation from the full list Version 1 Page 11 of 39 Proposal submission User Guide The organisation that you select to be the Applicant Organisation is highlighted in pink List of participating organisation s For each organisation participating in the application enter the organisation s PIC number and click Add to list To search for a PIC using e g the organisation name click here to be directed to the EACEA Participant Portal PIC number Add to list a o as Co 1 949835156 UK Organisation Name 2 949834865 BE Organisation Name BE 3 949834768 FR Organisation Name FR 4 949834671 DE Organisation Name DE El Whichever organisation you select as the Applicant Organisation it will appear first in the eForm that you will eventually create The Applicant Or
50. you trust the site choose Allow If you do not trust the site choose Block In some cases a second security warning may pop up If so click on Allow to proceed with the test Remember my action for this site Please note A successful connection test only remains valid if the environment and settings in which it was performed remain the same If you move your form to a different computer switch to a different browser or internet service provider or change your internet browser or PDF software settings you must perform the connection test again Advice for Macintosh Users The eForm can only be opened and completed using Adobe Reader or one of the Adobe Acrobat products It is not possible to open and work with the eForm using the Mac Preview viewer Please therefore ensure that if your default viewer is set as Mac Preview you nonetheless open the eForm with one of the Adobe products mentioned above This advice applies to both the download of the form if you try to open it before downloading and to the opening of the form for its general completion and submission For more detailed advice please visit the Known Issues section of the EACEA eForm homepage http eacea ec europa eu eforms index en phpHissues Version 1 Page 4 of 39 Proposal submission User Guide Overview of the process The application process requires electronic submission of proposals via the internet The steps in the applicat
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