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Corporate Internet User guide

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1. Drivers License number Date and Place of Birth Data Universal Numbering system Global Location Number dentity Card Number nternational Business Entity Identifier IdntyCardNb IBEI MplyrldNb Employer Identification number isati ification Number Othrlid Other Identification Prtryld PrvtTaxldNb PsptNb SclSctyNb USCHU Proprietary Identification Private Tax Identification Number Passport Number Social Security Number CHIPS Universal Identifier O gt a gt D fo 5 a x 2 D 5 www handelsbanken co uk Handelsbanken Registered Office Svenska Handelsbanken AB publ 3 Thomas More Square London E1W 1WY VAT Registration No GB524 9824 25 Registered in England and Wales No BR 000589 Incorporated in Sweden with limited liability Registered in Sweden No 502 007 7862 Head Office in Stockholm Authorised by the Swedish Financial Supervisory Authority Finansinspektionen and the Prudential Regulation Authority and subject to limited regulation by the Financial Conduct Authority and Prudential Regulation Authority Details about the extent of our authorisation and regulation by the Prudential Regulation Authority and regulation by the Financial Conduct Authority are available from us on request
2. Please note that before you can submit a file to the Bank for the first time you must send a test copy of the file to ensure that it is in an appropriate format File type Select BACS or Payment depending on the types of payments to be imported BACS is typically used for salary and supplier payments where the payments are in GBP and the beneficiary s bank is in the UK Payment should be used for CHAPS and international payments BACS Files For BACS file imports the file must be a standard text file in ASCII format with each BACS instruction being on a different line Please see Appendix 01 for details of the file format Payment Files For Payment file imports the file must be a standard text file in ASCII format with each payment instruction being on a different line Please see Appendix 02 for details of the file format Mark Payments as Restricted If the Restricted field is ticked only those users with View Restricted payments and templates permission will have the ability to subsequently view change authorise or delete this payment CORPORATE INTERNET File import template Select the file import template to be used This is not a mandatory field but should be used unless the file is in the following format e Handelsbanken 01 e Handelsbanken Appendix 02 e BACS file format please note that the processing date BACS format as described in Appendix Payment format as described in in f
3. View To view a list of cheques for a particular account s use the view option and select the relevant account s from the list by ticking the box The results will show any cheques that have been stopped within the last 6 months Handelsbanken Registered Office Svenska Handelsbanken AB publ 3 Thomas More Square London E1W 1WY VAT Registration No GB524 9824 25 Registered in England and Wales No BR 000589 Incorporated in Sweden with limited liability Registered in Sweden No 502 007 7862 Head Office in Stockholm Authorised by the Swedish Financial Supervisory Authority Finansinspektionen and the Prudential Regulation Authority and subject to limited regulation by the Financial Conduct Authority and Prudential Regulation Authority Details about the extent of our authorisation and regulation by the Prudential Regulation Authority and regulation by the Financial Conduct Authority are available from us on request 24 www handelsbanken co uk CORPORATE INTERNET Appendix O1 BACS Instruction File Specification This document describes the file layout which is used by our payments system to receive incoming BACS instructions from other computer systems Notes on the File Format e The file layout must be provided in ASCII format with each BACS instruction on a different line separated by a carriage return or line feed ASCII Code 13 and ASCII Code 10 e The format is fixed width without any character separating indiv
4. 1 What is Corporate Internet With Handelsbanken s Corporate Internet Banking service you can access your account balance and make transfers and payments in a secure environment whenever you like Corporate Internet Banking will enable you to e Enquire and download transaction information in different formats or simply order a statement e Create groups of accounts and overview their balances in different currencies e Create and manage standing order instructions and view or delete direct debit mandates e Make UK payments or payments to overseas beneficiaries Create templates for salary or other regular payments e Transfer money between your company accounts e Manage your payment files and import from your accounting package e View current exchange rates e Keep track of your cheque book orders 1 2 System requirements The operating systems and browsers listed below are certified for login with Handelsbanken s security program BankID The browser must be 32 bit Internet Firefox 3 6 and Explorer 7 8 later and 9 Windows XP Yes Yes Windows Vista Yes Yes Windows 7 Yes Yes MAC Firefox 3 6 and later OSX 10 5 Yes OSX 10 6 Yes OSX 10 7 Yes 2 Account information 2 1 Account overview Here you can choose which companies and accounts you would like to view or select multiple companies if you are authorised to work for more than one A Select all button has also been provided for ease if y
5. Template name will not be available and there will be no checkbox to authorise the template One or more templates can be selected for authorisation by ticking the relevant boxes Once the execute button has been clicked the user will be prompted to electronically sign the transaction by entering their preselected password 4 Related payment services 4 1 Exchange rates A number of exchange rates are available for information purposes The rates displayed will be updated at various points throughout the day and may be used for converting payments receipts up to the amount of 100 000 or currency equivalent 15 Choose the currency you wish to sell from the drop down list e g if you have a GBP account and wish to purchase USD then select GBP from the drop down list A list of applicable exchange rates are then displayed 4 2 Bank details The Bank details search option can be used to locate specific bank details for a particular bank and or branch The searches available are for either a SWIFT BIC code or a UK sort code Enter all or part of the Bank name and the search will return all Banks whose name contains the characters entered It may not be possible to display all entries if you use too few characters and therefore the search can be refined by entering a location The results for a sort code search will also show if it is possible to send CHAPS BACS and Faster payments to that Bank branch Hint If searching f
6. Z upper and or lower case 0 to 9 amp full stop hyphen and forward slash Save as template When creating a BACS payment it is possible to save the details as a template which may be useful if you are going to pay the same beneficiaries again at a later date When saving the payment as a template you will be asked to give the template a name which will then appear when searching for the template at a later date It is also possible to save the template amounts by selecting the checkbox If the amounts are saved it is possible to amend the amount when using the template to make a payment Restricted Restricted payments is a useful feature to use when making payments that may be confidential to certain people within the company If a payment is marked as restricted then an asterisk will be seen in place of the amount and or beneficiary in various parts of the service by anyone who has not been granted the restricted authority An example of where this can be useful is for salary payments where only the Accounts department may be allowed to view the details of the payments Sort Code Bank search If you do not know the sort code for the beneficiary s bank then the Bank search option can be used Here you can search for a sort code by Bank name and Branch and then select the relevant code for use in the BACS payment Reference This field is not mandatory however any narrative entered will show on the ben
7. be selected after each beneficiary is added By selecting the add button the beneficiary details are then added to the bottom of the screen If your internet connection is lost or you navigate to another menu option by mistake the details that have been added will automatically be retrieved when returning to the Create BACS menu The payment batch can then be completed accordingly Any beneficiary added can subsequently be amended by clicking on the beneficiary name Payment date This is the date on which the beneficiaries will receive the funds and your account will be debited The earliest date for payment will be displayed on the screen next to the date field followed by the cut off time in order to achieve that date Future dates can be selected up to one calendar year in advance by either entering the date in the format of dd mm yyyy or by clicking on the calendar button and selecting a date Debit amount The debit amount is the total amount of the payment which can include multiple credits to beneficiaries and will be debited to your account on the specified payment date CORPORATE INTERNET Debit reference This is a mandatory field and should be used as a reference to help identify the payment in the future This reference is not sent to the beneficiary of the payment but will be quoted within the narrative on your bank statement preceded by the word BACS Only the following characters can be used A to
8. in the future This reference is not sent to the beneficiary of the payment but will be quoted within the narrative on your bank statement Only the following characters can be used A to Z upper and or lower case 0 to 9 amp full stop hyphen and forward slash Save as template When creating a payment it is possible to save the details as a template which may be useful if you are going to pay the same beneficiary again at a later date When saving the payment as a template you will be asked to give the template a name which will then displayed when searching for the template at a later date Restricted Restricted payments is a useful feature to use when making payments that may be confidential to certain people within the company If a payment is marked as restricted then an asterisk will be seen in place of the amount and or beneficiary in various parts of the service by anyone who has not been granted the restricted authority An example of where this can be useful is for salary payments where only the Accounts department may be allowed to view the details of the payments Beneficiary name Enter the name of the beneficiary or for cheque requests enter the payee s name The beneficiary name should match with the name of the account at the beneficiary bank otherwise the bank may return the payment Only the following characters can be used A Z upper and or lower case 0 9 full stop hyphen f
9. narrative on your bank statement Only the following characters can be used A to Z upper and or lower case 0 to 9 amp full stop hyphen and forward slash Debit reference This is a mandatory field and should be used as a reference to help identify the payment in the future This reference is not sent to the beneficiary of the payment but will be quoted within the narrative on your bank statement Only the following characters can be used A to Z upper and or lower case O to 9 amp full stop hyphen and forward slash Restricted Restricted payments is a useful feature to use when making payments that may be confidential to certain people within the company If a payment is marked as restricted then an asterisk will be seen in place of the amount and or beneficiary in various parts of the service by anyone who has not been granted the restricted authority An example of where this can be useful is for salary payments where only the Account department may be allowed to view the details of the payments Beneficiary name Enter the name of the beneficiary or for cheque requests enter the payee s name The beneficiary name should match with the name of the account at the beneficiary bank otherwise the bank may return the payment Only the following characters can be used A Z upper and or lower case 0 9 full stop hyphen forward slash question mark colon bra
10. note that the Company level permissions e g File management Stop cheques etc will not be copied and will need to be set accordingly 7 3 View account mandates Mandates This is the electronic signing authority for each account It is possible to identify users as either A B or C signatories however this is used only for identifying different groups of signatories and no category carries greater authority than the other To be able to authorise a payment transfer 1 The relevant user s limit must equal or exceed the individual payment amount For BACS or transfer payments where there is more than one beneficiary the total debit amount for that transaction is deemed to be the payment amount For standing orders the user s limit must be equal to or greater than each of the start regular and final amounts 2 The user s category must match that required by the account Account Categories for payments and transfers This identifies the number of signatories required for each account and which user category ies are required Where the transaction is equal to or less than the sole limit it will check that the user has a category which is included in the account payment and transfer categories e g If a user is 23 assigned a category C with a sole limit but the categories required for authorisation of payments transfers on the account are AA AB or BB etc then the user will be unable to authorise any transactions Where the
11. the European Union but the format is flexible enough to be applied globally Customers especially individuals and SMEs are frequently confused by differing national standards for bank account numbers IBAN imposes a flexible but regular format for account identification and contains validation information to avoid errors of transcription IBAN s primary purpose is to facilitate cross border inter bank routing and avoid routing errors The IBAN consists of a two letter country code followed by two check digits and up to thirty alphanumeric characters for the domestic bank account number called the BBAN Basic Bank Account Number It is up to each country s national banking community to decide on the length of the BBAN for accounts in that country but its length must be fixed for any given country The IBAN should not contain spaces when transmitted 13 electronically However when printed on paper the IBAN is commonly expressed in groups of four characters separated by a single space the last group being of variable length Intra company payment The intra company payment option can only be used for payments to another Handelsbanken branch outside of the UK and where the Beneficiary is the same as the remitter This can sometimes prevent the beneficiary bank from taking up to two days to credit the beneficiary account Bank code type For details of charges for each of these payment types below please contact you
12. this record is the same but the following fields will contain different information H01F01 Destination Sort Code This should contain the Originating Sort Code So fields HO1FO1 and HO1F05 will be identical on the CONTRA Record H01F02 Destination Account No This should contain the Originating Account Number So fields H01F02 and HO1FO6 will be identical on the CONTRA Record HO1F08 Amount This should contain the total of amount fields for the BACS instruction records HO1F10 Users Reference This should contain CONTRA HO1F11 Destination Account This should be blank CORPORATE INTERNET Appendix 02 Payment Instruction File Specification This document describes the file layout which is used by our Payments system to receive incoming payment instructions from other computer systems The ordering company will be the company that is making the payment and the beneficiary is the company to whom the payment is being made This file layout should be used for any payments being made other than BACS payments The basic payments types are e debiting your account with Handelsbanken Great Britain to credit a beneficiary anywhere in the world an international payment e debiting your account with Handelsbanken Great Britain to credit a beneficiary in the UK via CHAPS a CHAPS payment or Faster Payment Notes on the File Format The format below has been tailored specifically for use when imp
13. transaction is over any sole limit it will look to ensure that it is within the payment or transfer limit as appropriate and final authorisation will not happen until all the required categories of user have signed the transaction Sole Limit e The user can authorise payments including standing orders up to and including this amount on their own e f the transaction is above their sole limit their payment or transfer limit as appropriate will be checked e f Unlimited is entered then this user will be able to authorise all transactions solely Payment Limit e If a payment limit is specified the user will not be able to authorise any standing orders BACS CHAPS Cheque or Swift payments which exceed this amount e If Unlimited is entered then this user will be able to authorise all payments and standing orders in accordance with the payment category ies required by the account Transfer Limit e Ifa transfer limit is specified the user will not be able to authorise any transfers where the debit amount exceeds this limit e f Unlimited is entered then this user will be able to authorise all transfers in accordance with the transfer category ies required by the account 8 Cheques and paying in 8 1 Order history It is possible to display the cheque books and paying in books that have been ordered for your accounts in the last three months Select one or more accounts from the list by ticking the
14. with at least one of the permissions above Copy to person For ease of use if for example a new person joins the company and will have the same permissions as another person then the copy function can be utilised The existing user should be selected from the first screen and the new user to whom the permissions need to be granted should be selected from the Copy to person box All account permissions will then be copied accordingly Please note CORPORATE INTERNET that the Company level permissions e g File management Stop cheques etc will not be copied and will need to be set accordingly 7 2 Permission by account Similar to the section titled Permission by person this section will display all users and their relevant permissions on the account number selected To view the permissions select the account number from the drop down list and the permissions will be displayed For a detailed description of each permission please refer to the section Permission by person Copy to account For ease of use if for example a new account is opened for the company and it will have the same user permissions as another account then the copy function can be utilised The existing account should be selected from the first screen and the new account to which the permissions need to be granted should be selected from the Copy to account box All user permissions will then be copied accordingly Please
15. CORPORATE INTERNET Corporate Internet User guide Handelsbanken CORPORATE INTERNET Contents 1 Introduction 1 1 What is Corporate Internet 1 2 System requirements 2 Account information 2 1 Account Overview 22 Transactions 2 3 Interest details 2 4 Statement request 2 5 Account group 2 6 Download transactions 3 Payments and transfers 3 1 Create BACS 3 2 Change BACS 3 3 Create payment 3 4 Create transfer 3 5 Authorise 3 6 Payment and transfer history 3 7 Future payment and transfers 3 8 Templates 3 8 1 BACS 3 8 2 Payment 3 8 3 Transfer 3 8 4 Authorise 4 Related payment service 4 1 Exchange Rates 4 2 Bank details ow QW aon AA RO OO i O OWODD A 01 1 a FF YO CO i k 4 i 15 15 5 Standing orders and Direct debits 15 5 1 Create standing order 5 2 Change standing order 5 3 Authorise standing order 5 4 View or delete 6 File management 6 1 Send file 6 2 Test file 6 3 Authorise file 6 4 View or delete file 6 5 File import templates 7 Permission administration A Permission by person 7 2 Permission by account 7 3 View account mandates 8 Cheques and paying in 8 1 Order history 8 2 Stopped cheques Appendices 15 16 17 17 17 17 18 18 19 20 21 21 23 23 23 23 23 Appendix 01 BACS Instruction File Specification Appendix 02 Payment Instruction File Specification CORPORATE INTERNET 1 Introduction 1
16. Debit amount will be replaced with an asterisk and the link on the Beneficiary name will not be available Transfer history The Transfer history will show all transactions that have been submitted to the bank with a payment date of the current business day or earlier and up to and including 13 months from the date of the request Additional search options can be used to locate a particular payment The first search option is the status of the payment which we be one of the following This means that the transaction has been executed by the bank and the funds should be with the beneficiary on the specified payment date Executed The transaction has either been deleted by the customer or by the bank and will not be processed Deleted The transaction is with the bank and is awaiting transmission The transaction may have a payment date in the future and will be held until nearer the time In progress Other search options include the Beneficiary amount search that allows the user to search for either a specific amount or all payments within an amount range It is also possible to search for a credit account of a transfer Once the search results have been returned it is possible to view details of the transactions by clicking on the Debit reference link 3 7 Future payments and transfers The Future payments and transfers menu can be accessed by any user that has the authority to input payments or by a user tha
17. NET field should be completed with the beneficiary address Cheques issued in euro will be drawn on the country of residence of the beneficiary Other Other should be selected when the SWIFT BIC is not applicable e g for payments to America using a Fed Wire ABA or Routing number For more information see Bank details When using the other option the country of the beneficiary bank must also be selected to assist with the routing of the payment The Bank charges option will determine how the charges for the payment will be paid Shared Shared means that the remitter pays the remitting bank charges and the beneficiary will pay the beneficiary bank charges Our account All charges for the payment including beneficiary bank charges will be paid by the remitter Beneficiary account Remitting charges will be deducted from the payment and the beneficiary will pay all other charges associated with the payment Message to beneficiary This field is not mandatory however any narrative entered will show on the beneficiary s bank statement to assist them in identifying the payment This field can be used to quote for example an invoice number or reference Only the following characters can be used A Z upper and or lower case 0 9 full stop hyphen forward slash question mark colon brackets apostrophe comma and plus Payment template Change It is possible to chan
18. action will either need to be changed if a BACS transaction or deleted if it is a payment or transfer 3 6 Payments and transfer history BACS history The BAGS history will show all transactions that have been submitted to the bank with a payment date of the current business day or earlier and up to and including 13 months CORPORATE INTERNET from the date of the request Additional search options can be used to locate a particular payment The first search option is the status of the payment which we be one of the following This means that the transaction has been executed by the bank and the funds should be with the beneficiary on the specified payment date Executed The transaction has either been deleted by the customer or by the bank and will not be processed Deleted The transaction is with the bank and is awaiting transmission The transaction may have a payment date in the future and will be held until nearer the time In progress Other search options include the Debit amount search that allows the user to search for either a specific amount or all payments within an amount range It is also possible to search for a particular beneficiary name or part thereof Once the search results have been returned it is possible to view details of the transactions by clicking on the Debit reference link If the transaction was marked as restricted and the user does not have the restricted permission the
19. andard text file in ASCII format with each BACS instruction being on a different line 18 Payment Files For Payment file tests the file must be a standard text file in ASCII format with each payment instruction being ona different line Please see Appendix 01 for details of the file format 6 3 Authorise file Here you are able to see a list of all files that have successfully been sent to the Bank but are awaiting authorisation The amount of the file file name payment type when the file arrived at the Bank and Next Authorisation details can all be seen here Sort by Date Sorting by date will list the files in date order and then by time received at the Bank Amount Sorting by amount will list the files by ascending value order and then in filename order Name Sorting by name will list the files in alphabetical order and then by date time received at the Bank Type Sorting by type will list the files by payment type and then by date time received at the Bank File Amount By clicking on the file amount you will be taken to a new screen which will show you a summary of all payment s contained within the file You are also able to delete the file in it s entirety from here If you then click on the account number you will be taken into a further screen where you will be able to see full details of the payment If you see an asterisk instead of the value of the file under File amount this means that this file w
20. ank then the Bank search option can be used Here you can search for a sort code by Bank name and Branch and then select the relevant code for use in the BACS payment CORPORATE INTERNET Reference This field is not mandatory however any narrative entered will show on the beneficiary s bank statement to assist them in identifying the payment Use this field to quote for example an invoice number or reference If the beneficiary has an account number and a roll number e g for building society accounts the roll number should be quoted in this field Only the following characters can be used A to Z upper and or lower case O to 9 amp full stop hyphen and forward slash Order This field is not mandatory however It is possible to enter numbers from 1 to 99999 Where this field has been used the payment rows will be listed in this numerical order otherwise rows will be displayed in input order In both cases it is also possible to sort on the Beneficiary When making several payments in a batch the add button needs to be selected after each beneficiary is added By selecting the add button the beneficiary details are then added to the bottom of the screen If your internet connection is lost or you navigate to another menu option by mistake the details that have been added will automatically be retrieved when re entering the BACS template menu The payment batch can then be completed accordi
21. ary Bank Add 3 iciary Bank Add 4 s of payment 1 Bene Bene Detai Detai Detai Detai s of payment 2 s of payment 3 s of payment 4 Message to Handelsbanken 1 Message to Handelsbanken 2 Message to Handelsbanken 3 Message to Handelsbanken 4 Details The name and address of the beneficiary s bank 3 lines of 35 Used to inform the beneficiary of the reason for the payment 4 lines of 35 Used to inform the bank of any special instruction relating to the payment This field could be mandatory depending on the type of payment being requested Incorrect formatting can result in delays in the payment being received by the beneficiary See section on Code Words for more details Authentication Result Prebooked FX deal Y N Head Office SWIFT Code If a payment is being paid in a currency other then the account currency and a rate has already been agreed set to Y otherwise field can be N or blank Prebooked FX deal reference Enter the reference quoted when the prebooked FX deal was arranged TAA Receivers Correspondent Not used Bank This field can be completed where the SWIFT BIC address for the beneficiary bank branch is unknown The SWIFT BIC of the beneficiary bank Head Office is usually located in the financial capital of the respective country If the payment currency is listed in this appendix and beneficiary bank details are in free format then use the respective beneficiary bank head
22. as submitted as Restricted and as such can only be viewed by a user who has authority to view restricted payments and templates Next Authorisation For users with signing authorities entries under this heading indicate whether the file will be fully or only partially authorised if the user executes the payment If the Next Authorisation field is blank however this means that 1 You have already authorised the payment or 2 You do not have any payment authority for the account from which the payment is being made or 3 The payment does not require authorising by anyone else in your category i e you have category A authority but the file only needs authorising by a category B or C user in order to be finally authorised CORPORATE INTERNET Final If you execute the file the payment will be received by the Bank and processed on the due date Partial If you execute the file the payment will still need authorising by another user s before the payment can be Bank If you do not know who else needs to authorise the file processed by the details can be found under Permission Administration gt View account mandates 6 4 View or delete file Here you are able to view a list of all files sent to the Bank whether they were sent for authorisation or just for test purposes Sort by Date Sorting by date will list the files in date order and then Amount Sorting by amount will list the files by ascending
23. ash Credit Account A list of all accounts in currencies other than that of the selected debit account will be available in the drop down menu list Payment currency Once the credit account has been selected it is possible to select the currency of the transfer The currency option will be limited to the currency of either the debit account or credit account Amount The amount input will be the amount in the currency selected in the Payment currency field Reference This reference is a mandatory field and will show on the beneficiary s bank statement to assist in identifying the payment Only the following characters can be used A to Z upper and or lower case O to 9 amp full stop hyphen and forward slash 3 5 Authorise The Authorise menu can be accessed by any user that has the authority to input payments view the accounts or by a user that is authorised to sign payments on behalf of the customer All transactions that need to be authorised will appear in the list The list will be sorted in account number order but can be rearranged to show in either payment type order e g BACS Payment or transfer or can be arranged in payment date order to show the earliest date at the top of the list If the user is an authorised signatory and has a category limit that is required to sign one or more of the transactions then a checkbox will be appear next to the transaction To the right of the transa
24. at the start of the file which do not contain payment information Please note that if Format type has been selected as Bacs the non payment lines will be automatically ignored Ignore last records Specify the number of horizontal lines at the end of the file which do not contain payment information Please note that if Format type has been selected as Bacs the non payment lines will be automatically ignored CORPORATE INTERNET Default debit sort code This should always be 405162 Default debit account If the debit account is not specified in the file to be imported you will need to select the debit account from the dropdown list Also select a debit account if you wish to use a different debit account from the one specified in the payments file Default credit reference If a Reference Roll number position has been specified in the template then the default credit reference is not mandatory The default credit reference will be sent to the beneficiary to assist them in identifying the payment Please note that if roll numbers or card numbers need to be advised to the beneficiary s bank then these should be included in the import file and the position of this infomation confirmed in the import template The following characters can be used A to Z upper and or lower case 0 to 9 amp full stop hyphen and forward slash Format type Select the type required by clicking on the appropriate radio button The
25. ber order under each company Currency Sorting by currency will present the account grouped by currencies in alphabetical order Once the required selections have been made the account overview will be displayed showing account number account name currency and balance If an equivalent currency was chosen the balance will also be show on the chosen currency To view the transactions on a particular account click on the relevant account number A date range should then be selected with the default as the current date Some CORPORATE INTERNET additional search options are also available as described in the next section labelled Transactions Central Accounts If you have a central account for one or more of the companies you selected at logon then a Central account button will be available for selection By selecting this button and using the relevant filters the central account number will be displayed on the next page By clicking on the account number you will be required to select a date range which will default to the current date Some additional search options are also available as described in the next section labelled Transactions By clicking on the Account name of the relevant central account a list of accounts linked to the central account will be displayed 2 2 Transactions To view the transactions on a specific account the transaction option can be selected A number of search options are then availab
26. by time received at the Bank value order and then in filename order Name Sorting by name will list the files alphabetically and then by date time received at the Bank Type Sorting by type will list the files by payment type and then by date time received at the Bank Status Sorting by status will list the files by status and then by date time received at the Bank File Amount By clicking on the file amount you will be taken to a new screen which will show you a summary of all payment s contained within the file If the file has not been finally authorised you are also able to delete the file in it s entirety If you then click on the account number you will be taken into a further screen where you will be able to see full details of the individual payments If you see an asterisk instead of the value of the file under File amount this means that this file was submitted as Restricted and as such can only be seen by a user who has authority to view restricted payments and templates Status Here you are able to see the status of all files that have been sent to the Bank If a file has only just been sent you may see the message Receive in progress in which case simply wait for 60 seconds click on View or delete file and the status should update In the event that a file has been rejected by the Bank by clicking on the file status you will be able to see details of why the file was rejected 19 6 5
27. ckets apostrophe comma and plus Address For Bank code type Cheque you must complete the address to show where the cheque should be posted to If this is being sent directly to the beneficiary you may wish CORPORATE INTERNET to add a message to the beneficiary below to help the recipient identify what the payment relates to e g invoice number For SWIFT BIC Sort code Faster payments and Other Bank code type payments entering the beneficiary s address may assist the receiving bank in identifying or confirming the account holder however it is not mandatory to provide this information Account number IBAN For payments in Euro to a Bank within the EEA European Economic Area the beneficiary IBAN must be entered The beneficiary should obtain this from their own Bank if not already known For all other payments enter the account number or IBAN as advised by the beneficiary This field should be left blank if the Bank code type is Cheque Only the following characters can be used A to Z upper and or lower case O to 9 amp full stop hyphen and forward slash The EEA consists of the following countries e 27 EU member states e Iceland e Norway e Liechtenstein IBAN The International Bank Account Number IBAN is an international standard for identifying bank accounts across national borders The IBAN was originally developed to facilitate payments within
28. ction the next authorisation level will also be shown if the user is able to authorise it i e Partial authorisation means that a further user s must also sign the transaction before it is submitted to the bank for processing The other level is Final authorisation which means that the transaction will be submitted to the bank once authorised and signed If a transaction has been marked as restricted and the user does not have the restricted permission the amount will be replaced by an asterisk and there will be no link on the account number to display the transaction To display the details of a transaction the link on the Account can be selected If the transaction was created from a template the template name will be shown on the detailed screen In addition to the template name when viewing a BACS payment created from a template an asterisk will be displayed next to any rows where details differ from that of the authorised template One or more transactions can be selected for authorisation by ticking the relevant boxes or by clicking select all all of the transactions will be selected Once the execute button has been clicked the user will be prompted to electronically sign the transaction by entering their preselected password If any transaction is passed the payment date or has missed the relevant cut off time then it will not be possible to authorise that particular transaction The trans
29. ear on the beneficiary s bank statement to help them identify who and what the payment relates to Only the following characters can be used A to Z upper and or lower case O to 9 amp full stop hyphen and forward slash Type Select one of the three options Until further notice The standing order will continue to be made until it is deleted End date The standing order will cease after this date Number of payments The standing order will cease once the specified number of payments is reached Amount type Select one of the three options Regular amount The specified amount will be remitted on the chosen date and frequency Cleared balance Any credit balance in the account less any cheques which have been paid in but have not yet completed the clearing cycle will be transferred on the chosen date and frequency Current balance The whole credit balance including any uncleared items will be transferred Start amount Enter the amount of the first standing order payment if it is different from the regular amount Regular amount Enter the regular payment amount Final Amount Enter the final payment amount if it is different from the regular amount A final amount cannot be specified if the standing order is until further notice 16 Frequency Choose the required frequency from the drop down list Start date Enter the date of the first payment which must be at least two working days from
30. ecified account s e View account transactions balances and interest details e Order bank statements e Download details of transactions e View payments already processed history e View payments awaiting authorisation and awaiting processing future e View standing orders and direct debit details e View cheque book and paying in book history e If the user also has the Stop cheque requests permission they will be able to stop cheques on each account where view account information permission is held Card enquiry This option is not currently available We will provide more information once the service is available Input Note For standing order payments and transfers only the debit accounts that the user has authority to work with will be available for selection however the user will see all accounts for the Company that the user is associated with in the beneficiary drop down box regardless of whether they have authority to the account This permission will give the user the following access e Create change and view payments and templates e Create change and view standing orders e If view restricted payments and templates permission is not also given then any restricted payments and 22 templates may be listed but the amounts will be replaced by an asterisk and the payment details will not be available Payment input from template only Only possible to create change and view payments f
31. eficiary s bank statement to assist them in identifying the payment Use this field to quote for example an invoice number or reference If the beneficiary has an account number and a roll number e g for building society accounts the roll number should be quoted in this field Only the following characters can be used A to Z upper and or lower case O to 9 amp full stop hyphen and forward slash Order This field is not mandatory however it is possible to enter numbers from 1 to 99999 Where this field has been used the payment rows will be listed in this numerical order otherwise rows will be displayed in input order In both cases it is also possible to sort on the Beneficiary 3 2 Change BACS Any BACS payments that have not been finally authorised can be changed by a person that has the required authorities Select the payment that needs to be amended by clicking on the account number and the payment will be displayed If the payment was created from a template only the amount and or reference for each beneficiary can be amended together with the payment date debit amount and debit reference for the debit account 3 3 Create Payment Payments can either be created from manual input of all required details or can be created by using a pre authorised template Please see the section titled Templates Payments for further details on how to create and authorise templates The cut off times for diffe
32. elected the download will take place into Microsoft Excel 3 Payments and Transfers Payments can be made to beneficiaries using a variety of payment types BACS payments CHAPS payments Faster payments and International payments are the payment tools that you may need to use on a day to day basis to carry out your banking business Transfers can also be made between your accounts and can be entered well in advance All payments or transfers you create are confirmed by entering the password for your digital signature You can view your future payments or transfers and may delete a payment not yet made if you have the correct authorities Payments or transfers up to 13 months back can be viewed in the account statement described under the service Account Information 3 1 Create BACS BACS payments are the traditional method for paying salaries and suppliers Large numbers of beneficiaries can be paid in one batch although BACS can also be used for smaller volumes or for individual transactions BACS payments can either be created from manual input of all required details or can be created by using a pre authorised template Please see the section titled Templates BACS for further details on how to create and authorise templates The cut off time for sending a BACS payment is 16 30 and will need to be sent two UK working days before the payment date When making several payments in a batch the add button needs to
33. emplate to create a transfer This name is not sent to the beneficiary of the payment and will not be quoted within the narrative on your bank statement Only the following characters can be used A to Z upper and or lower case 0 to 9 amp full stop hyphen and forward slash Debit reference This is a mandatory field and should be used as a reference to help identify the payment in the future This reference is not sent to the beneficiary of the payment but will be quoted within the narrative on your bank statement Only the following characters can be used A to Z upper and or lower case 0 to 9 amp full stop hyphen and forward slash Credit Account A list of all accounts in the same currency as the selected debit account will be available in the drop down list Multiple lines can be added to the transfer to allow for multiple credits against one debit After each credit account amount if required and reference has been selected then click on add to add the details to the transfer template Reference This reference is a mandatory field and will show on the beneficiary s bank statement to assist in identifying the payment Only the following characters can be used A to Z upper and or lower case O to 9 amp full stop hyphen and forward slash CORPORATE INTERNET Transfer template Change It is possible to change the details of a transfer template by selecting
34. er SWIFT currency code of the payment e g GBP pee eee Britain SEK Sweden EUR eurozone NOK Norway DKK Denmark A full list of other currency codes is attached BO8AMT 67 81 15 Payment Currency Amount The amount of the payment without a decimal point in the a aie actual currency of the payment This should be right aligned and zero filled i e 12 34 would be 000000000001234 Boeman frame e Maturity Date nouse OOOO BO8CHG 120 122 3 Charges Code SHA Shared Our charges paid by you beneficiary charges paid by beneficiary OUR Our account All charges paid by you including beneficiary bank charges BEN Beneficiary account All charges paid by beneficiary BOSS ma e SWIFT Destination 12 135 169 35 Company Addressee 1 The name and address of the ordering company This 170 204 35 Company Addressee 2 information will be picked up automatically from the details 205 239 35 Company Addressee 3 held against the debit account 240 274 Correspondent Bank 1 This field should only be used where the beneficiary has 275 309 Correspondent Bank 2 requested that a specific correspondent bank SWIFT BIC be used The SWIFT BIC must be populated in line 1 Line 2 and 3 should be left blank 508575 10 344 es Correspondent Banks B08591 345 379 35 i B08592 Beneficiary Address 1 Beneficiaries Address this can mandatory depending on B08593 35 Beneficiary Address 2 destined country of payment It is adv
35. essary forms to add additional users to the service Authorise own templates This permission can only be set by the bank and will allow the user to authorise templates that he she has created themselves This option would not usually be granted and each template would then require a second person to check and authorise the template before it can be used Stop cheque requests This permission can be set be an administrator and allows the user to place stop cheque requests for all GBP accounts for this company File management This permission can be set be an administrator and allows the user to submit view and delete files sent to the bank for processing Before any payment files are processed CORPORATE INTERNET an authorised user s as defined in the company mandate would need to approve the given file Suspend user access This permission can be set be an administrator and will revoke any access rights for the user with immediate effect The lower section of the permission screen relates to account specific authorities and therefore needs to be set individually by account To help with this process if there are a number of accounts the permission type e g input can be selected or de selected for all accounts listed once the select all button has been clicked all accounts will have a tick placed in the box accordingly View account information This option allows a user to view the following details for the sp
36. file import templates If you are importing payment files that you have exported from your accounting software then you will probably need to configure an import template The template will define where certain payment information is located within your file for example the sort code You may need to create more than one import template if you export in different formats from your accounting software or use different software for your suppliers and payroll Once created the template can be used each time you wish to import payments If you have any problems creating a template please contact your branch File Type Select BACS or Payment depending on the types of payments to be imported BACS is typically used for salary and supplier payments where the payments are in GBP and the beneficiary s bank is in the UK Payment should be used for CHAPS and international payments Template Name Enter a name for your template This is a mandatory field Decimal symbol Select the symbol that separates the pounds from the pence for example This defaults to Dot but can be changed to Comma or None Thousands symbol The default is Comma but can be changed to Dot None or Space Please note that the Thousands symbol must be different to the Decimal symbol Payment date layout Please enter the date format that is used in the file for example dd mm yyyy Ignore first records Specify the number of horizontal lines
37. ge the details of a Payment template by selecting the template name from the drop down list If the template name is preceded by U then this denotes that the template currently has an unauthorised status and any changes made to the template will supersede any prior unauthorised changes If a payment is created from a template that has changes awaiting authorisation then a message will be displayed to the user advising them accordingly Once changes have been made to a template the user will need to electronically sign the template The template will then need to be authorised by a second user It is not possible to change 14 the Bank code type on a payment template If the user needs to change the Bank code type then the template will need to be deleted and a new one created Payment template View or delete Templates can be viewed or deleted from this menu If the template to be deleted has changes awaiting authorisation then the template together with all pending changes will be deleted 3 8 3 Templates Transfer Transfer template Each template will need to be authorised before it can be used to create a payment Any new templates that have not been authorised will not appear in the template list when creating a transfer Templates cannot be created for cross currency transfers Template name A template name is required and will help the user to identify the template at a later date and when using the t
38. ges for each of these payment types below please contact your local branch SWIFT BIC For all Euro payments going to a country within the European Economic Area SWIFT BIC type must be selected and a valid SWIFT BIC entered Also use SWIFT BIC for international payments CHAPS This option should be selected for payments to the United Kingdom in pounds sterling Other currency payments can also be made to a sort code with the exception of euro payments Some sort codes may not be able to accept a CHAPS payment and may need to be made as a BACS or Faster Payment Faster Payment The maximum amount allowed for a Faster Payment is 100 000 and can only be used for payments within the United Kingdom and in pound sterling Select Faster Payment if the beneficiary should receive funds on the same working day The Shared charge option is the only option that can be selected for Faster Payments Cheque Selecting Cheque will order a cheque payable to the Beneficiary and will be posted directly to the details input in the Address field At least two lines of the address field should be completed with the beneficiary address Cheques issued in euro will be drawn on the country of residence of the beneficiary Other Other should be selected when the SWIFT BIC is not applicable e g for payments to America using a Fed Wire ABA or Routing number For more information see Bank details When using the other option the countr
39. hat an account is NOT visible in the Corporate Internet Service please advise your local branch however note that such exclusion will apply to all users on the account 21 e Each permission can be granted in isolation or in combination with any other permission to provide a user with the required authority e Reference to Payments includes transfers BACS International payments CHAPS Faster Payments and foreign currency cheques The following functions are available to all authorised users and do not require a specific permission 1 Foreign exchange rates 2 Bank detail search ability to search for a sort code or SWIFT BIC code 3 View account mandates ability to see those authorised to sign on an account and any limits applicable 7 1 Permission by person This option will give you the ability to view or amend permission s by person First select the person from the drop down list and a list of accounts to which this person can work for will be displayed together with any permission that has already been granted The top section will display all permissions that have been granted to the user and will apply to all accounts for this company A description of the permissions is detailed below Administrator This permission can only be set by the bank and will give the user authority to access and make the necessary amendments to other user permissions within the company Administrators can also sign the nec
40. he following details Accrued This is the amount of interest that has accrued for the current calendar year Adjustment This show any interest adjustments that have been applied for the current calendar year Applied This shows how much interest has been applied to the account for the current calendar year Outstanding This is the amount of interest that has accrued but has not been applied to the account so far If the interest on the account is tiered then the tiers will be displayed together with the respective rates 2 4 Statement request This service sends a request to the bank to produce a printed statement that will be posted to you The statement will include transactions since the last printed statement Select one or a number of the accounts from the list that you would like to receive a statement for 2 5 Account group By using Account groups it gives you the possibility to group certain accounts together for viewing under the Account overview function This may be useful if there are for example four or five accounts that are viewed together on a regular basis and you would like to see the net figure for all accounts Create To create an Account group firstly give the group a name e g Andrews accounts or Daily transaction accounts The name can consist of the letters A to Z and numbers O to 9 both lower and upper case are accepted and the CORPORATE INTERNET case used is recognised and
41. hen creating a BACS payment Template name A template name is required and will help the user to identify the template at a later date and when using the template to create a payment This name is not sent to the beneficiary of the payment and will not be quoted within the narrative on your bank statement Only the following characters can be used A to Z upper and or lower case 0 to 9 amp full stop hyphen and forward slash Debit reference This is a mandatory field and should be used as a reference to help identify the payment in the future This reference is not sent to the beneficiary of the payment but will be quoted within the narrative on your bank statement preceded by the word BACS Only the following characters can be used A to Z upper and or lower case 0 to 9 amp full stop hyphen and forward slash Restricted Restricted payments is a useful feature to use when making payments that may be confidential to certain people within the company If a payment is marked as restricted then an asterisk will be seen in place of the amount and or beneficiary in various parts of the service by anyone who has not been granted the restricted authority An example of where this can be useful is for salary payments where only the Account department may be allowed to view the details of the payments Sort Code Bank search If you do not know the sort code for the beneficiary s b
42. idual fields i e the account number will be the 13th to 28th characters in the line e Fields should be space filled to the field width e All fields should be left aligned unless otherwise stated e All fields are mandatory e Each batch will be made up of one or more BACS instruction records followed by a single CONTRA record The layout of this record is the same but some fields will contain different information these are defined later Field Position Width Field description Format Alignment oroa ra Je Destnston Benefciary Account Number 00000000 Ron oroe arer Je foustomer ren mums Pomer ao NE a e S H01F08 36 46 Amount of Payment The amount must not include a decimal 00000012345 Right point This is implied before the last two digits e g 123 45 would be 00000012345 HoiFo9 47 64 Remitters Statement Narrative SUPPLIERS HO1F10 65 82 18 Users Reference e g B O ABC LTD If the payment is to a B O ABC LTD Left Building Society then it may be necessary to quote the Roll No This should be placed in this field HO1F11 83 100 Beneficiary s Account Name BENEF LTD HO1F12 101 106 Value Date in YYDDD format with a leading space i e two digit 09142 Right year and the day number within the year e g 15th Jan 11 would be 11015 and 10th Feb 11 would be 11041 31 10 Notes on the File Format Each batch will be made up of one or more BACS instruction records followed by a single CONTRA record The layout of
43. ield 12 character positions 101 106 will be used as the value date for the transactions to reach the beneficiary Field 9L character positions 47 64 will be used as the debit reference attached to the transactions on your statement Template creation is described in section 6 5 Payment date The payment date is the date the funds will be credited to the beneficiary ies Input the date in the format dd mm yyyy or select from the calendar If there is a payment date in the imported file then this field is not mandatory If a payment date is entered this will be used rather than any dates in the file Debit reference The debit reference should be used as a reference to help identify the payment in the future This reference is not sent to the beneficiary of the payment but will be quoted within the narrative on your bank statement The following characters can be used A to Z upper and or lower case 0 to 9 amp full stop hyphen and forward slash The debit reference is mandatory if the file is imported via a template 6 2 Test file Here you are able to forward a BACS or Payment file to the Bank in order to verify that the file is correct and will be accepted The results of the test can be seen in View or delete file and in the event that the file is rejected you will be able to see the reason for the rejection by clicking on the file status link BAGS Files For BACS file tests the file must be a st
44. iginally developed to facilitate payments within the European Union but the format is flexible enough to be applied globally Customers especially individuals and SMEs are frequently confused by differing national standards for bank account numbers IBAN imposes a flexible but regular format for account identification and contains validation information to avoid errors of transcription The IBAN s primary purpose is to facilitate cross border inter bank routing and avoid routing errors The IBAN consists of a two letter country code followed by two check digits and up to thirty alphanumeric characters for the domestic bank account number called the BBAN Basic Bank Account Number It is up to each country s national banking community to decide on the length of the BBAN for accounts in that country but its length must be fixed for any given country CORPORATE INTERNET The IBAN should not contain spaces when transmitted electronically However when printed on paper the IBAN is commonly expressed in groups of four characters separated by a single space the last group being of variable length Intra company payment The intra company payment option can only be used for payments to another Handelsbanken branch outside of the UK and where the Beneficiary is the same as the remitter This can sometimes prevent the beneficiary bank from taking up to two days to credit the beneficiary account Bank code type For details of char
45. isable for you to check B08594 35 Beneficiary Address 3 with beneficiary if address is required on the payment prior to submitting your instruction to the Bank 3 lines of 35 B08570 185 519 35 Beneficiary Account No The account number must be preceded with e g 123456 4 B08571 520 554 35 Beneficiary Bank Code Indicate the SWIFT BIC of beneficiary bank UK Sorting Codes must be preceded with SC Payments destined to USA and to a Fedwire number must be preceded with FW There may be other financial institutions across the world that may require funds to be transmitted to a specific code such as a Fedwire number In such case the beneficiary or their bankers must provide this code and also instruct how the same should be formatted CORPORATE INTERNET B08572 B08573 B08574 B08701 B08702 B08703 B08704 B08721 B08722 B08723 B08724 BO8AUT BO8PBK BO8PRF BO8BCT 971 973 3 BO8CSW BO8HOC Code words Specific code words are to be used in the Message to Handelsbanken field Position 555 589 590 624 625 659 660 694 695 729 730 764 765 799 800 834 835 869 870 904 905 939 940 944 945 945 946 970 974 985 986 997 Width od FAST to be used when making Faster Payments URGENT to be used when a euro payment within the E effected with same day valu e Field description Beneficiary Bank Add 2 ici
46. le as detailed below Account search Select the relevant account from the drop down list or use the search box to search for all or part of the account number currency or account name Value date A date range can be either entered manually or by using the calendar button Dates up to 13 months from the current date are available for viewing The date will default to the current date Additional selection options Sort by The results of the transactions search can be shown in either descending or ascending dates Particulars If you would like to search for particular details of a transaction the particulars box can be used e g to search for a cheque that has been issued under number 000054 input either CHQ 000054 or simply 000054 To search for a direct debit from Barclaycard you can input Barclaycard Amount It is possible to search for a particular amount or an amount range e g a range from 100 00 to 500 00 or a specific amount 456 00 Debit and or credit The default is set to show both debit and credit transactions however it is possible to show either debits or credits alone 2 3 Interest details Interest details are available for retail most account types Select the relevant account from the drop down list or use the search box to search for all or part of the account number currency or account name The interest details are split between credit balances and debit balances Both sets of figures show t
47. n the Debit amount will be replaced with an asterisk and the link on the debit reference will not be available Payment history The Payment history will show all transactions that have been submitted to the bank with a payment date of the current business day or earlier and up to and including 13 months from the date of the request Additional search options can be used to locate a particular payment The first search option is the status of the payment which we be one of the following This means that the transaction has been executed by the bank and the funds should be with the beneficiary on the specified payment date Executed The transaction has either been de leted by the customer or by the bank and will not be processed Deleted The transaction is with the bank and is awaiting transmission The transaction may have a payment date in the future and will be held until nearer the time In progress Other search options include the Beneficiary amount search that allows the user to search for either a specific amount or all payments within an amount range It is also possible to search for a particular beneficiary name or part 10 thereof Once the search results have been returned it is possible to view details of the transactions by clicking on the Beneficiary name link If the transaction was marked as restricted and the user does not have the restricted permission then the Beneficiary name and
48. ngly Any beneficiary added can subsequently be amended by clicking on the beneficiary name BACS templates Change It is possible to change the details of a BACS template by selecting the template name from the drop down list If the template name is preceded by U then this denotes that the template currently has an unauthorised status and any changes made to the template will supersede any prior unauthorised changes If a payment is created from a template that has changes awaiting authorisation then a message will be displayed to the user advising them accordingly Once changes have been made to a template the user will need to electronically sign the template The template will then need to be authorised by a second user BACS templates View or delete Templates can be viewed or deleted from this menu If the template to be deleted has changes awaiting authorisation then the template together with all pending changes will be deleted 12 3 8 2 Templates Payment Payment templates Each template will need to be authorised before it can be used to create a payment Any new templates that have not been authorised will not appear in the template list when creating a payment Template name A template name is required and will help the user to identify the template at a later date and when using the emplate to create a payment This name is not sent to the beneficiary of the payment and will not be quoted within he
49. o which piece of information The screen below has been configured to work with the sample file above The Max length is the maximum number of characters that can be entered in each field and Yes in the Required column indicates that these fields are mandatory Fixed This option should be selected if the file is of a fixed width like the example below manr PAGE ra BT Logged on Angus Al Handelsbanken Corporate Aboutthe Group Corporate intemet Angus Alright 17 08 2012 15 14 London Create Account information Payments and transfers Casey Fle ype ZETASEVEN BACS Related payment services Standing orders and direct Template name Test ed Decimal symbol Opa O Comma O None Thousand symbol Oda Comma O None O Space Payment dite layout dd men yy e g dilme yyy yyyymendd Ignore fst records o Senare Tennie Asaari te Ignore last records o Meet dete i tate AID smeeriemeiaes oan datt accom Seton Change Delo cred reference From abcd hd Format type Opacs O Com Feed O Field Max length Required Cdi sot cote ve Credit account Credit account ype Transaction code View cr delete Permission Administration Cheques and paying in Debt sort code Debi account Numrene veterence Amount By order of Reterence Rol number Beneficiary Payment date CORPORATE INTERNET 60130488776655099405162123456 8 00000000900Company name Beneficiary ref Beneficiary name12165 Specify the start and end positi
50. office SWIFT BIC as shown in this appendix hen ad M SepaEtoE SEPA End to End reference Complete if required SepaBenTpSecld S if EPA Beneficiary ID Type See list below and complete required SEPA Beneficiary ID Complete if required SepaOrigTpSecld SEPA originator ID type Complete if required SEPA originator ID EA containing a valid B08721 to B08724 when preparing Payments BAN and SWIFT BIC code is not to be sent via SEPA but INTRACOM to be used when making payments to your accounts held with Handelsbanken outside the UK This feature allows for a payment which meets the above criteria to be executed with same day value by the receiving bank subject to local practice and pre agreement between remitter beneficiary and beneficiary s bank CORPORATE INTERNET Currency codes ISO Currency Code Currency Name Head Office SWIFT BIC C fswssrramos uesworea DKK DANISH KRONE ANDDKKK JPY NORWEGIAN KRONER NEW ZEALAND DOLLARS SAUDI ARABIAN RIYALS SINGAPORE DOLLARS U S DOLLARS SOUTH AFRICAN RAND O I clolo o a z z m N UJA N Jojo DIOIO SEPA Identification Types Type Code Text Beneficiary Originator AlnRegnNb BkPtyld E Business Entity Identifier B BIC Bank Identification Code BIC CstmrNb DrvrsLicNb DtAndPlcOfBirth DUNS EANGLN Alien Registration Number Bank Party Identification Proprietary Identification
51. on in the file for each piece of information The screen below has been configured to work with the sample file above The Max length is the maximum number of characters that can be entered in each field and Yes in the Required column indicates that these fields are mandatory Hexagon Please contact your branch if you encounter any problems in using this format The Hexagon format type cannot be selected when the Payment file type has been selected Change Select the File import template to change from the drop down list and click on OK Make the required changes and click on Continue Click on Execute to complete the change View or delete Select the File import template from the drop down list and click on OK Click on Delete to remove the template 7 Permission administration Permission administration gives you the ability to control certain authorities for employees of your company that will access the Corporate Internet services Those employees who are assigned as Administrators will have the ability to add amend and delete permission s for other members of staff within the company The permission options are described under each section on the menu Important notes e fa user does not have specific permission to a particular account the account number may be visible in some of the account lists although the ability to view any detail will only be allowed with the relevant permission If you wish to ensure t
52. or a sort code then most entries for National Westminster are listed under Nat West whereas if you search for a SWIFT BIC most entries are listed under National Westminster 5 Standing orders and direct debits Standing orders can be created to produce regular payments to your other Handelsbanken accounts or beneficiaries at other banks Existing standing orders can be viewed amended or deleted Direct debits claimed from your accounts can be viewed and deleted Please select from one of the following options in the left hand column 5 1 Create standing order Debit account From the drop down list select the account you wish the standing order to be debited from If the standing order is being paid to a beneficiary at another bank then only a GBP account should be selected Account Select the Handelsbanken account to be credited from the drop down list or input the beneficiary details The account should be in the same currency as the selected Debit account Beneficiary Enter the name of the beneficiary Only the following characters can be used A Z upper and or lower case 0 9 amp full stop hyphen and forward slash CORPORATE INTERNET Sort code Enter the six digit numeric sort code of the beneficiary If the beneficiary sort code is unknown then use the Bank Search to search by bank name and or location Account number Enter the numeric account number Reference This reference will app
53. orting files using Corporate Internet and must not be used with Electronic Link If you use Electronic Link and wish to import payments please refer to the Electronic Link manual The file layout must be provided in American Standard Code for Information Interchange format commonly known as ASCII with each payment instruction on a different line separated by a carriage return ASCII Code 13 and ASCII Code 10 The format is fixed width without any character separating individual fields i e the account number will be the 13th to 28th characters in the line Fields should be space filled to the field width All fields should be left aligned unless otherwise stated Fields marked in bold are mandatory Handelsbanken CORPORATE INTERNET Field Position Width Field description Details BO8CLT 1 12 Client Identifier For clients who are importing through Corporate Internet this EPR E E BO8ACC 13 28 Account Number The ordering company s account number to be debited up Cee ee eee l BOBNUM 29 35 Payment Number BO8REF 36 51 16 Customer Reference Your internal reference for the payment This information will be shown on the debit account with the debit amount BO8MTP 52 54 Message Type Always PMT BOBPTY Message Priority BO8VLD 56 63 Value Date The date that the payment should be made in the format pee yyyymmdd where yyyy year mm month dd day of month e g 20111231 is 31st December 2011 BO8CCY 64 66 3 Currency Code 3 charact
54. orward slash question mark colon brackets apostrophe comma and plus Address For Bank code type Cheque you must complete the address to show where the cheque should be posted to If this is being sent directly to the beneficiary you may wish to add a message to the beneficiary below to help the recipient identify what the payment relates to e g invoice number For SWIFT BIC Sort code Faster payments and Other Bank code type payments entering the beneficiary s address may assist the receiving bank in identifying or confirming the account holder however it is not mandatory to provide this information Account number IBAN For payments in Euro to a Bank within the EEA European Economic Area the beneficiary IBAN International Bank Account Number must be entered The beneficiary should obtain this from their own Bank if not already known For all other payments enter the account number or IBAN as advised by the beneficiary This field should be left blank if the Bank code type is Cheque Only the following characters can be used A to Z upper and or lower case 0 to 9 amp full stop hyphen and forward slash The EEA consists of the following countries e 27 EU member states e Iceland e Norway e Liechtenstein IBAN The International Bank Account Number IBAN is an international standard for identifying bank accounts across national borders The IBAN was or
55. ou have many companies to choose from Some additional options are available for selection to help filter and display the relevant information Account group It is possible to create groups containing those accounts you wish to view together This could be useful if there are only a few accounts that you view on a regular basis and like to view them to see an overall balance To create a group see section Account information gt Account Group gt Create Any account groups created will then appear in the drop down menu Balance as at Here you can select a date at which the balance will be displayed This date can be any date up to 13 months old from the date of request The default will be today s date and will show the current real time balance which could vary throughout the day as payments are credited and debited to your account For any other date the balances shown are at the close of business of the Balance as at date requested Balances displayed may include uncleared items The date can also be selected by clicking on the calendar button and then selecting the required date Equivalent Currency A number of currencies are available for selection By selecting an equivalent currency the account balances will be displayed in the account currency and also be displayed in the selected equivalent currency Sort by Customer Sorting by customer will present the screen split by companies and then in account num
56. r local branch SWIFT BIC For all euro payments going to a country within the European Economic Area SWIFT BIC type must be selected and a valid SWIFT BIC entered Also use SWIFT BIC for international payments For payments to the United Kingdom in pound sterling select sort code Please note payments within the UK in pounds sterling requiring a value date of two or more working days in the future would normally be processed using Create BACS CHAPS This option should be selected for payments to the United Kingdom in pounds sterling Other currency payments can also be made to a sort code with the exception of euro payments Some sort codes may not be able to accept a CHAPS payment and may need to be made as a BACS or Faster Payment Please note payments within the UK in pounds sterling requiring a value date of two or more working days in the future would normally be processed using Create BACS Faster Payment The maximum amount allowed for a Faster Payment is 100 000 and can only be used for payments within the United Kingdom and in pound sterling Select Faster Payment if the beneficiary should receive funds on the same working day The Shared charge option is the only option that can be selected for Faster Payments Cheque Selecting Cheque will order a cheque payable to the Beneficiary and will be posted directly to the details input in the Address field At least two lines of the address CORPORATE INTER
57. re are four formats available as listed and described in more detail below BACS Columns Fixed Hexagon Once the file import template has been completed click on Complete Then click on Execute BACS The BACS file format will look similar to the example below All BACS header and trailer records which begin VOL HDR UHL EOF and UTL will be automatically ignored VOL1000012 HDR1A HDR2F 309808123456780994051621234568 00000001100Company name Beneficiary ref Beneficiary name12165 601304887 766550994051621234568 00000000900Company name Beneficiary ref Beneficiary name12165 405162123456770994051621234568 20 Angus Alright 17 05 2012 18 14 London ZETASEVEN Bacs Tea da O Coma O Nene Oda Comma ONme Space dimen yy leg dd men yyyy syyymendd o 0 CSE Select hom the Bt x From abed bd ans catwn Feed Heusgen Required Yes 1 Yes 3 View of delete Permission Administration Cheques and paying in i By order ot 18 Relecence Roll rarer 18 5 Beneticary 18 Ya 2 Payment date 10 O00000002000Purchase Ledger CONTRA Company name 12165 EOF1A EOF2F UTL10000000002000 The BACS format type cannot be selected when the Payment file type has been selected Columns This option should be selected if the file is comma separated like the example below 309808 John Smith 12345678 1234 56 from abcd Itd Specify which column relates t
58. relevant box es A list of books separated by Company and account will be displayed showing the type of book the start and end numbers for the books and the date the book was ordered 8 2 Stopped cheques Request to stop a cheque From this option it is possible to stop individual cheques or CORPORATE INTERNET cheques within a number range if a whole book has been lost for example Only cheques drawn in GBP and drawn on a GBP account are possible to stop For all other currencies please contact your branch accordingly To place a stop on a cheque choose an account from the drop down list if the required account is not in the list then it is either a currency account other than GBP or you do not have authority to stop cheques on the account Enter the full 6 digit cheque number including any zeros If more than one consecutive cheque is being stopped leave this field blank but enter the lowest cheque number in the from box and the highest cheque number in the to box It is not possible to stop a cheque without the cheque number If you require further assistance please contact your branch A brief explanation of why the cheque s is being stopped should be noted in the reason box e g lost in post It is possible to add further information about the cheque e g the amount payee and date of the cheque the more information provided will help the bank to identify the if it were subsequently presented for payment
59. rent currencies can be found in the following table CHAPS payments 15 55 Faster Payments 15 55 12 00 for SEPA Payments 15 00 all other EUR Payments OTEA EAGLE 12 00 for CAD Payments 14 00 for DKK 14 30 for SEK and NOK 15 30 for USD Payments Where a payment is made from an account in a different currency EG EUR from SEK account the earlier of the two cut off times will be used All other payments will be handled on a spot value basis Eo EE or MA AT STA LESTER 10 30 for postage on the same day Payment date This is the date on which your account will be debited and payment will be made to the beneficiary bank Future dates can be selected up to one calendar year in advance by either entering the date in the format dd mm yyyy or by clicking on the calendar button and selecting a date CORPORATE INTERNET Pre booked FX deal If the currency of the payment differs from the currency of the debit account a rate will be obtained automatically dependant upon the debit amount and Payment Date However select this box where the debit amount exceeds the equivalent of 100 000 sterling and an exchange rate deal specifically relating to this particular payment has already been agreed and booked with the Bank It is then possible to enter a reference that was provided when the deal was booked with the Bank Debit reference This is a mandatory field and should be used as a reference to help identify the payment
60. retained Then choose which accounts you would like to include in the group by ticking the relevant boxes Change To change an Account group firstly select the Account group from the drop down list The list of accounts that the user has authority to view will then be displayed and can be selected or de selected View or delete To view and or delete an Account group firstly select the Account group from the drop down list The list of accounts that are included in the selected group will be displayed and can then be deleted accordingly 2 6 Download transactions Transactions can be viewed on the screen or downloaded for accounting or reconciliation purposes The file formats available are either a comma separated format or a semicolon separated format with a file extension of csv If you require a different format to those offered then please contact the bank as it may be possible to send other formats To download transactions either select one or more companies from the list or choose an account group Select the file format that you wish to receive together with the dates for which you would like to see transactions Please note that if transactions for the current day are included in the selection then it may not capture all transactions as account activity will continue throughout the business day The accounts you wish to download can then be selected by ticking the relevant boxes Once the download button has been s
61. rom a template A user with only this permission will NOT be able to create or change templates or standing orders If view restricted payments and templates permission has not been granted then any restricted payments and templates may be listed but the amounts will be replaced by an asterisk and the payment details will not be available Input amp Payment input from template only Where these two permissions are assigned to a user it will only be possible to create change and view payments from a template The user can create change and view templates The user can create change and view standing orders If view restricted payments and templates permission has not been granted then any restricted payments and templates may be listed but the amounts will be replaced by an asterisk and the payment details will not be available Template authorisation View authorise and delete templates A user cannot authorise a template that they have created or changed unless the additional permission of Authorise Own Templates See below has been granted If you wish to ensure than any payment details cannot be viewed then the payment and or template should be marked as restricted Only those users with restricted access will then be able to see the details View restricted payments and templates Ability to work with restricted payments and templates If this permission is granted then it should be used in conjunction
62. t amount You will also need to input an end date to be able to choose a final payment amount Start date Enter the new start date for the standing order The start CORPORATE INTERNET date can only be changed if the first payment has not yet been made End date Enter or amend the date of the final standing order payment The end date must fall on a date that a standing order payment is due For example if the standing order is to be made on a Tuesday weekly the end date must also be on a Tuesday 5 3 Authorise standing order The authorise standing order menu can be accessed by any user that has the authority to input payments view the accounts or by a user that is authorised to sign payments on behalf of the customer All standing orders that need to be authorised will appear in the list in account number order If the user is an authorised signatory and has a category limit that is required to sign one or more of the transactions then a checkbox will appear next to the transaction To the right of the transaction the next authorisation level will also be shown if the user is able to authorise it i e Partial authorisation means that a further user s must also sign the transaction before it is submitted to the bank for processing The other level is Final authorisation which means that the transaction will be submitted to the bank once authorised and signed For signing standing orders where the Amo
63. t is authorised to sign payments or transfers on behalf of the customer All transactions that have a payment date of greater than the current business day will appear in the list The list will be sorted in account number order but can be rearranged to show in either payment type order e g BACS Payment or transfer or can be arranged in payment date order to show the earliest date at the top of the list CORPORATE INTERNET This means that the transaction has been executed by the bank and the funds should be with the beneficiary on the specified payment date Executed The transaction has either been deleted by the customer or by the bank and will not be processed Deleted The transaction is with the bank and is awaiting transmission The transaction may have a payment date in the future and will be held until nearer the time In progress The transactions that will appear on the list will depend on the users permission s as described below If the user only has input permission then all future payments for the accounts where input permission is granted will be displayed If the user only has input from template only permission then all future payments that were created from a template will be displayed on the accounts where the permission is present e f the user is allowed to authorise payments then all future payments on accounts where the user has payment authorisation will be displayed e f
64. t reference This is a mandatory field and should be used as a reference to help identify the payment in the future This reference is not sent to the beneficiary of the payment but will be quoted within the narrative on your bank statement Only the following characters can be used A to Z upper and or lower case O to 9 amp full stop hyphen and forward slash CORPORATE INTERNET Credit Account A list of all accounts in the same currency as the selected debit account will be available in the drop down list Multiple lines can be added to the transfer to allow for multiple credits against one debit After each credit account amount if required and reference has been selected then click on add to add the details to the transfer Reference This reference is a mandatory field and will show on the beneficiary s bank statement to assist in identifying the payment Only the following characters can be used A to Z upper and or lower case O to 9 amp full stop hyphen and forward slash Cross currency transfer Debit reference This is a mandatory field and should be used as a reference to help identify the payment in the future This reference is not sent to the beneficiary of the payment but will be quoted within the narrative on your bank statement Only the following characters can be used A to Z upper and or lower case 0 to 9 amp full stop hyphen and forward sl
65. the template name from the drop down list If the template name is preceded by U then this denotes that the template currently has an unauthorised status and any changes made to the template will supersede any prior unauthorised changes If a payment is created from a template that has changes awaiting authorisation then a message will be displayed to the user advising them accordingly Once changes have been made to a template the user will need to electronically sign the template The template will then need to be authorised by a second user Transfer template View or delete Templates can be viewed or deleted from this menu If the template to be deleted has changes awaiting authorisation then the template together with all pending changes will also be deleted 3 8 4 Templates Authorise All templates that need to be authorised will appear in the list The list will be sorted in account number order If the user has permission to authorise templates then a checkbox will appear next to the relevant template s Details of the template can be viewed by clicking on the Template name link The template can be deleted if the details are incorrect or the template is no longer required by clicking on the delete button The deletion will need to be electronically signed before the deletion takes place If a template has been marked as restricted and the user does not have the restricted permission the link on the
66. the user is allowed to authorise transfers then all future transfers on accounts where the user has transfer authorisation will be displayed e An asterisk will be displayed in place of the amount if the payment is restricted and the user is not allowed to view restricted payments and there will not be a link to expand the transaction details If a payment has not been processed by the bank it may still be possible to delete the transaction and therefore the transaction will not be processed at all The user will need a payment authorisation limit and category to be able to delete a payment To delete a transaction the link on the account number should be clicked to display the details and then the delete button can be selected The deletion will need to be electronically signed before the deletion takes place Transfers cannot be deleted once submitted to the bank 3 8 Templates Templates can be created for BACS payments and single currency transfers Templates can be very useful if you plan to send payments to the same beneficiary ies on a regular basis A template enables you to pre authorise the bank details 11 for a beneficiary so they do not have to be checked on each and every payment unless subsequently amended 3 8 1 Templates BACS BACS templates Each template will need to be authorised before it can be used to create a payment Any new templates that have not been authorised will not appear in the template list w
67. today All subsequent payments will be remitted on the same day of the month or for weekly standing orders the same day of the week Where payments fall on non working days the payment will be remitted on the first working day thereafter End date Enter the date of the final standing order payment An end date can only be specified where the type end date has been selected The end date must fall on a date that a standing order payment is due For example if the standing order is to be made on a Tuesday weekly the end date must also be on a Tuesday Number of payments Enter the number of payments required The number of payments can only be specified where the number of payments type has been selected and cannot be used for daily standing orders 5 2 Change standing order Once created certain details can be amended on standing orders If you are unable to amend the necessary information you will need to delete the standing order and create a new one with the required details If you wish to change a standing order where the next payment is due in the next two working days please contact the Bank Start amount Enter the new start amount for the standing order The start amount can only be changed if the first payment has not yet been made Regular amount Enter the new regular payment amount Final amount Enter the new final payment amount if it needs to be changed or if it is different from the regular paymen
68. unt type is Cleared balance or Current balance the authorised signatory ies will need an unlimited sole or payment limit To display the details of the standing order the link on the Account can be selected One or more transactions can be selected for authorisation by ticking the relevant boxes or by clicking select all all of the transactions will be selected Once the execute button has been clicked the user will be prompted to electronically sign the transaction by entering their preselected password 5 4 View or delete Authorised standing orders and direct debits can be viewed and then deleted if necessary From the drop down list select the account number for which you wish to view the standing orders and direct debits and click on ok 17 A summary of all active standing orders and direct debits is displayed in alphabetical order of the beneficiary name To display the details of the standing order or direct debit the link on the Beneficiary should be selected Delete Only an authorised signatory can delete a standing order or direct debit If you wish to cancel a standing order or direct debit where a payment is due within the next two days please contact your local branch 6 File management 6 1 Send file Here you can import payments files into Corporate Internet from your accounting software Each individual file must have only one debit account number and value date
69. y of the beneficiary bank must also be selected to assist with the routing of the payment Bank charges The Bank charges option will determine how the charges for the payment will be paid For some payments within the European Economic Area the bank charges will need to be changed to SHA shared This will be confirmed in the signing page Shared means that the remitter pays the remitting bank charges and the beneficiary will pay the beneficiary bank charges Shared All charges for the payment including beneficiary bank charges will be paid by the remitter Our account Remitting charges will be deducted from the payment and the beneficiary will pay all other charges associated with the payment Beneficiary account Message to beneficiary This field is not mandatory however any narrative entered will show on the beneficiary s bank statement to assist them in identifying the payment This field can be used to quote for example an invoice number or reference Only the following characters can be used A Z upper and or lower case 0 9 full stop hyphen forward slash question mark colon brackets apostrophe comma and plus 3 4 Create transfer Transfers can be used to transfer funds between accounts that the user has access to Transfers can be made in a single currency or between accounts denominated in different currencies Single currency transfer Debi

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