ACM Manager User Guide
Contents
1. Completed Works ACM Location Action By Date Risk out of 12 Exit 2 Click on the new button Version 1 02 Last Updated 17 01 2007 11 32 Enter Remedial Action ACM Details Please Select Please Select Roof gt Loft Space gt Boarding First Floor gt Landing to Flats gt Textured Coating Ground Floor gt Landing to Flats gt Textured Coating Roof Line gt External gt Soffits Condition Recommended Action ACM Action Select an action from the dropdown Action By Exit 3 Select an ACM from the dropdown list Surface Treatment Date Comment NOTE 1 If an ACM has previously been removed it will still appear in the list in case you wish to delete the action where it was entered erroneously NOTE 2 If a planned action has been entered for this ACM the relevant fields will automatically be set to this action 4 Select the action that was carried out from the dropdown list Version 1 02 Last Updated 17 01 2007 11 32 Enter Remedial Action ACM Details Locaton Roof gt Loft Space gt Boarding Material Unknown Asbestos Type Presumed as asbestos Condition Good Recommended Action Manage and monitor ACM Action Select an action from the dropdown Action Rernowed bal Please Select By Removed abc remo Access Controlled Repaired Repaired amp Labelled Enclosed z Enclosed amp Labelled Sealed Sealed amp Labelled Encapsulated2. by following the instructions in the Add a new site section VIEW DETAILS OF A SITE 1 You will see that as your cursor hovers over each site it is highlighted in pink To select a site simply click on it while highlighted My Home Page Asbestos Summary Number of Sites 30 Number of Sites Containing ACMs 25 Number of ACMs 129 Property List Site click to select ACMs Unit 4 Godstone Trade Park Godstone Suffolk 6 Edit Delete 42 Burkinshaw Road Hastings East Sussex 3 Edit Delete 10 Trimley Cottages Trimley Hampshire 2 Edit Delete 48 Trimley Meadow Trimley Hampshire 15 Edit Delete 9 12 Trimley Meadow Trimley Hampshire 4 Edit Delete 13 16 Trimley Meadow Trimley Hampshire 4 Edit Delete 17 20 Trimley Meadow Trimley Hampshire 4 Edit Delete 21 24 Trimley Meadow Trimley Hampshire 4 Edit Delete 25 28 Trimley Meadow Trimley Hampshire 4 Edit Delete 29 32 Trimley Meadow Trimley Hampshire 3 Edit Delete Next Page 1 of 3 Filter Only list sites that include the word Advanced Search Some users will have several sites under their control and may wish to narrow the site selection down by applying a filter e g only view sites that include word meadow To apply a filter 1 Type words that you want included in the site name in the filter box 2 Click on the go button Version 1 02 Last Updated 17 01 2007 11 32 My Home Page Asbestos Summary Number of Sites 30 Number of Sites Containing ACMs 25 Number of ACMs 12
3. for which you wish to enter results To edit an ACM 2 Click on the edit button that corresponds with the ACM you wish to edit Photo Details Sample No 001 27 0905 RC Location Ground Floor gt Kitchen amp Utility Room gt Floor Tiles amp Adhesive Quantity 20 Labelled Pi 5 Condition medium damage Surface Treatment composite Asbestos Type chrysotile Priority Assessment gg Material Assessment 4 Te Sample No 003 270905 RC Location Ground Floor gt External Shed 2 gt Cement Sheet to Roof of Shed 2 Ng Quantity 4 Labelled NH s Condition good Surface Treatment unsealed Asbestos Type chrysotile Priority Assessment q9 Material Assessment 5 Sample No O03 f270 JRC Location Ground ernal shec ent Sheet E walls Version 1 02 Last Updated 17 01 2007 11 32 Scroll down to the priority assessment section The layout of the dropdowns will be dependant on the site setting for priority assessment l e if you have set Priority Assessment to None none of the dropdowns will be available and if you ve set it to Own only the Priority Assessment dropdown will be available 3 Select values from the dropdowns as required Priority Assessment Room activity Select an item e ACM Location Select an item e Material Select an item accessibility Rarely cause disturbance Extent amount select an item he No OF Occasionally cause disturbance Occupants Regularly cause disturbance Human access se
4. 62 View a register 62 U Useful functions 56 Users 29 Adding 29 Changing 31 Deeting 31 Types 29 Version 1 02 Last Updated 17 01 2007 11 32
5. Edd Paluta P Hor aleteo 3 nde Culata Page ofi The site parameters will screen will be displayed The fields will automatically be filled with any defaults set for your organisation Version 1 02 Last Updated 17 01 2007 11 32 Enter Site Parameters Parameters Fields marked by are mandatory Surveyed On Surveyed By ACM Review Frequency Quarterly w ACM Reinspection Frequency Every 19 months a dci Responsibilities Compliance Paul Jones Remedial Works Harry Willis Emergencies steve Campbell 01756 675452 4 Fill in the fields as required If you are not sure about any of the parameters leave them set as their defaults 5 Click on Next NOTE You will be presented with another Enter Site page If you do not wish to enter further details click on the Exit button DELETE ASITE Occasionally you may need to remove sites from your portfolio To delete a site 1 Click on the corresponding Delete button on your Home page A confirmation screen will be displayed Are you sure that you want to delete this site Cancel 2 Click on the yes button You will be returned to the your Home page Version 1 02 Last Updated 17 01 2007 11 32 Chapter 3 v Add an ACM Y Correct an ACM v Delete an incorrect ACM If you are manually entering your asbestos data you will need to add details of each ACM In this chapter you can see how to enter correct and delete ACMs NOTE You should not use the m
6. Encapsulated amp Labelled Labelled Reviewed Re inspected Damaged Enter any comments Click on Next a oe Quantity 4 Labelled H Surface Treatment Encapsulated sealed Date 01 02 2006 Comment Privacy Policy Terms amp Conditions Helpful Links AMS Management GB LLP 2006 Enter the date that the action was carried out dd mm yy format Enter the name or the individual or organisation that carried out the action EDIT OR DELETE REMEDIAL ACTIONS THAT HAVE BEEN CARRIED OUT Occasionally you may enter details of remedial actions incorrectly or erroneously and you will need to change them To edit a remedial action 1 Select Completed Works 2 Click on A remedial action on an ACM that has already been carried out 3 Click on the Edit button that corresponds to the action you wish to edit Version 1 02 Last Updated 17 01 2007 11 32 ACM Location Action By Date Risk out of 12 Delete Edit Groun Floor gt External Shed 1 gt Cement Sheet Labelled Paul 04102005 6 CladdiAg to Walls Harrison 00 00 00 Exit 4 Amend the details as required 5 Click on the Next button To delete an action 1 Select Actions 2 Click on A remedial action on an ACM that has already been carried out 3 Click on the Delete button that corresponds to the action you wish to edit ENTER DETAILS OF A REVIEW OR RE INSPECTION THAT HAS BEEN CARRIED OUT CAWR obligates duty holders to periodically rev
7. Ground Floor gt External Shed 2 gt Cement Sheet to Roof of Shed 2 None 2 Select the Add Edit button that corresponds to the ACM against which you want to assign a planned action Delete Delete Delete Delete oO E E HE Delete 3 Enter details as required Enter Planned Action ACM Details Location Fallen eee Ground Flo Select hed gt Boarding Walls emove Material control Access Quantity al Asbestos T Repair Ld Labelled N Fepair amp Label Condition Enclose Enclose amp Label Recomme Seal Seal amp Label ACM ActjEncapsulate Encapsulate amp Label Select an a Label Action Please Select e Bate By Submit 4 Click on the submit button Surface Treatment Enclosed CHANGE PLANNED ACTIONS Once you ve entered details of planned actions you will most likely need to go back at some point and enter details of the actionee and action date or you might just need to correct some of the detail To change a planned action follow steps 1 to 6 as above In step 5 you will update the existing details rather than enter new ones DELETE PLANNED ACTIONS If you wish to delete a planned action simply click on the corresponding Delete button NOTE This action will only blank out the action field It WON T delete the ACM from the list Version 1 02 Last Updated 17 01 2007 11 32 VIEW AN ACTION PLAN Once you have entered details for all of the actions that you
8. Next review due date 2005 04 02 Next reinspection due date 2006 07 08 Reports ACM Manager reports are in Adobe format Y Asbestos Registe Site Action Plan The file download dialogue will be displayed 3 Click on Open to view the register Version 1 02 Last Updated 17 01 2007 11 32 File Download Do you want to open or save this file as Mame 230144704 pdr idobe Type Adobe Acrobat Document 205 KB From acmmanager co uk WW hile files from the Internet can be useful some files can potentially harm pour computer IF pou do not trust the source do not open or save this file Whats the isk 4 Close Adobe Acrobat reader when finished ENTER DETAILS OF COMPLETED WORKS Under CAWR you are required as a minimum to label all of your ACMs but you may also want to carry out remedial works to reduce the risk posed by some of the materials Such works will often change the condition or surface treatment of the material and thus the risk score Therefore it is essential that these actions be recorded so that the site register is up to date ACM Manager automatically updates the condition and surface treatment of a material once you have entered an action It also record the ful history of each ACM in the site register To enter a remedial action 1 Goto the Completed Works screen and click on the new button t My Home Summary ACMs Quotes F Access Drawings Planned works bmpleted works Reinspections Rev
9. above or click on the Exit button EDIT A USER S DETAILS As user s change their details you will want to update them on the system To edit a user s details 1 Click on the administration button 2 Click on the Edit button in the user section 3 Click on the edit command that corresponds to the user that you wish to edit User No Name User ID Updates Email Tel No Edit Chris Parker ChrisP Ml chris parkerimams holdings com 01732 368359 Delete Exit 4 Enter the changes as required 5 Click on the next button DELETE A USER S DETAILS There is a variety or reasons why you may wish to remove a user s details from the system For example the user may have left the company or have been moved to a different department To delete a user 1 Click on the administration button 2 Click on the edit button in the Users section 3 Click on the delete button that corresponds to the user that you wish to delete Version 1 02 Last Updated 17 01 2007 11 32 Chapter O Y Produce a priority assessment survey report v Enter the results onto the system Many users especially smaller organisations of this system will never get this far in their use of ACM Manager They will simply use the system to view update and distribute their asbestos registers For those that wish to be fully compliant there are further steps that you will need to take starting with priority assessment Priority assessment is essentially a way of d
10. as fireproofing plastic amp plastic Combination of plastic products Version 1 02 Last Updated 17 01 2007 11 32 rope Rope such as rope seal around an oven door spray coating Sprayed asbestos coating Textile such as a blanket oven glove pan mat textile gasket Gasket created from asbestos textile textured coating Textured coating also known as Artex textured coating with AIB Textured coating painted onto asbestos insulation board timber Timber Survey has not been able to identify the material ASBESTOS TYPE Asbestos type Chrysotile crocidolite amosite Asbestos type as identified by a UKAS laboratory etc Where the report has identified the presence of other amphibole asbestos such as anthophyllite tremolite and actinolite use amosite Presumed as asbestos Surveyor has not been able to access the material and has therefore presumed that it contains asbestos No asbestos detected The material does not contain asbestos ACCESSIBILITY High The ACM is highly accessible when in the room l e textured coating boarding The ACM is fairly hard to get to l e it s a gasket The ACM is not easily accessible in the room i e its in a locked cupboard Unlikey It is very unlikely that the ACM will be accessed i e it s in the middle of a motor Version 1 02 Last Updated 17 01 2007 11 32 A ACMs 14 Add an ACM 14 Correct an ACM 15 Delete an ACM 15 Actions Action plan report 38 C
11. the Asbestos Register button or 2 Select Site Register from the reports dropdown on the administration black menu and clik on Go Version 1 02 Last Updated 17 01 2007 11 32 To exit click on the logout button ADD OR CHANGE A TENANT LOGIN Administrators can add or change a tenant login To do so enter or change site details as detailed previously in this guide and enter a tenant username and tenant password Version 1 02 Last Updated 17 01 2007 11 32 FLOOR The name of the floor where the material was identified i e 1 floor ROOM The name of the room where the material was identified i e Kitchen DESCRIPTION A basic description of the material i e Textured coating on ceiling pad under sink lining to cupboard etc QUANTITY This consists of two fields the first is a measurement and the second indicates the type that can be one of SQM square metres LM linear metres No or space SQM should be used for materials that cover a wide area such as boarding textured coating or tiles Example 5 SQM LM should be used for materials that are long and narrow and indicates the length in metres Typical materials that this applies to would be pipe lagging and rope seals No should be used for objects such as sink pads gaskets and blankets and indicates the number of these objects that were discovered in this area So for example if you found 12 gaskets lying in a pile you would use 12 No Finally you can free typ
12. 1 02 Last Updated 17 01 2007 11 32 NAVIGATION A amp C he Property Serv Mason Powered by ONLINE ASBESTOS DATABASE Administration gt Support Log Out E Selecta Report v r i gt My Home gt gt gt gt gt Navigation has been made simpler by the addition of two new menus The top black menu is for administration and gives you quick access to the administration log and support pages and also a log out button It also provides a dropdown menu which gives you fast access don t forget to click on the Go button to management reports and your asbestos register The second menu provides a quick way for administrators and users with update privileges to switch between different information screens Read only users will see these buttons but they will be disabled as above The My Home button not available to tenants users will take you back to your home page which is essentially your main console giving you access to all of your sites Version 1 02 Last Updated 17 01 2007 11 32 View details of a site Change details of a site Add a new site R a R Delete a site If you have previously entered details of sites or your data has been automatically uploaded you will be presented with a list of sites You can view change or delete any of these sites by following the instructions in this chapter If you are starting afresh or you ve just had a new survey carried out you can add new sites
13. 7 01 2007 11 32 VIEW VOURACIVIEY NOG ai teta indiana 56 MARA E AE E EE AE 57 LOINA ane Ma tt aaa terran Eaa 57 Adda NC A clone oeacetracaisacatanacanaracacacecasacauaceasaacacauasacasecasecceecceaccsaceee 58 To change your manager GevallS 4 i205 sasdeacdeacsacesasedascdanadanssadsdasesssesssesasetecstens tess facssecssasess 59 SIA e Io 61 EQU Masia tondbtucaracaratapanann anna nana aaa aaa 61 MEWa TOO 61 AGO orcrnange a tenant logi nara aaa 62 Appendix 4 ACMMHSIOS coa cala aii lalalala alicia 63 OM oO 63 dose AAA A A A E IA 63 A tei oaeu tuiectoacaeuesnnmaocu conuanacarucaceeacscacacaousecusacuassencecnossaesencisasasarucareaesencacaet 63 A EN IEE IEN IENE IEE IEA AENEAN IENE IESE IE IEIET E IE EE S 63 EA A ok he Ok Ok eh ek ee ek I I ee as 63 E A oa ee 63 SUR Ce MOI e 64 Matena VD 64 A DESTOS IV DO nn O a a ah a deals 66 ACTOS It ada 66 e A A E eee Pee ee ener 67 Version 1 02 Last Updated 17 01 2007 11 32 ACM Manager is a software product that provides the user with a number of specialist tools to make the job of managing asbestos containing materials ACMs simpler and quicker It has been developed within the AMS group of companies an organisation with over 10 years experience of providing asbestos management services It is aimed at dutyholders who wish to comply with the Control of Asbestos at Regulations but do not have the time or resource to commit to the complicated processes involved ACM Manager provides tools to
14. 9 Property List Site click to select ACMs 48 Trimley Meadow Trimley Hampshire al Edit Delete 9 12 Trimley Meadow Trimley Hampshire 4 Edit Delete 13 16 Trimley Meadow Trimley Hampshire 4 Edit Delete 17 20 Trimley Meadow Trimley Hampshire 4 Edit Delete 21 24 Trimley Meadow Trimley Hampshire 4 Edit Delete 25 28 Trimley Meadow Trimley Hampshire 4 Edit Delete 29 32 Trimley Meadow Trimley Hampshire 3 Edit Delete Page 1 M of 1 Filter Only list sites that include the word Meadow Advanced Search To remove the filter 1 Delete the text from the filter box 2 Click on the go button UPDATE A SITE S DETAIL Occasionally some of your site details will change or will have been entered erroneously so you will need to change them NOTE You must have update rights to use this facility To update site details 1 Click on the corresponding Edit button 2 Enter the new details as required Version 1 02 Last Updated 17 01 2007 11 32 Enter Site Details Screen Property Details Fields marked by are mandatory Site name do Trimley Meadow Address line 1 46 Trimley meadow Address line 2 Town city Trimley County Post code TR1 AE County Client Ref Tenant username Password Exit 3 Click on the Next button The site parameters screen will be displayed 4 Enter site details as required An explanation on the use of these parameters will be provided later in this guide Enter Site P
15. AMS Step by step user guide ACM Manager f_ ACM Manager INTO e110 g eee EEE OMS EEN o e eee A 5 Whats New in Version 27 sc6 cot hsheb sash shahshctaus eee a on ee 5 o RL 5 Developing an Asbestos Management PlaN ooccocccccncoccccncocononocanonconanonnnonconanonanoncnnnnos 5 SS em Re quit Men RRE 6 SU DO Di 6 Hang ACM NM AN ias 7 Starting ACM ManNaQUT cccoccccccccccccnncccncnncnnnncnnnnnnonncnnnncnnnnrnnnnrnnnnnnnnnrnnnnrnnrnrnnnnrnnnnrnnnncnenncnnnn 7 Logging ON tO the SySteM ccooccccccnccccncnconnconancncnnnconnnonnnonrnnnnonnnnnrnrnnrnnnrnrnrnrennnnnrnrarenanenennnnos 7 Nadal aaa ala la lt lila lod lada ls 8 VIEWING and adding Site IO MAON esrrosrnrn AAA 9 VIewdetallS OR a SIS tt EA A TT T 9 APDIVINO A taaan ats eat tabs erence eE A A E A AAA AE A ia ici 9 update a Sne dela lat ee OOO A 10 SAA O A A A IN 12 BENE LO 13 Adding ACMs to registers AS 14 AA A 14 COneC GiAGNizetae eee a eee eee eee 15 A LR O 15 AQUINO drawings O TOUS Siri EEEE 17 JAN 0 r A ee E ONTO ITESIaTTe eee noe aaa mre me eT nT nen nen ney 17 AEREA 18 Biel eh ere O A O errr ere 19 Adding no access details tO regiSters ooccocnncconococnnonnononocanocnnnnnnnonanonanocnnnnnnnonanonanenons 20 Add No access tO a register ooccconccccnoccncconnconnnnnnonononanocnnnnnnnonnnonanonnnnnnnnnnnnonanenaninaninos 20 Change No Access in a register occcconcccccccccnnncconnnonnnnnnnnnoncnnnncnnnnnnnnnnnnannnnnn
16. CMs View 4 East Clase Lower Lumsley Surrey 17 Edit Delete View 2 Eastbury Close Millton Surrey 11 Edit Delete View 44 Coneybury Redhill Surrey 2 Edit Delete View 3 Uplands Warlingham Surrey o Edit Delete View 23 Maple Close Whyteleaf Surrey o Edit Delete View 30 Eastlands Way Oxted Surrey o Edit Delete View 42 Pollards Cak Crescent Oxted Surrey 0 Edit Delete View 52 West Andbury Road Durlston Surrey 1 Edit Delete 3 Click on the search button Version 1 02 Last Updated 17 01 2007 11 32 4 If the search is successful you can select one of the site options as required VIEW YOUR ACTIVITY LOG The activity log is particularly useful and can be used to Monitor register access Find when something was changed Check for unauthorised access attempts To view the log 1 Click on the log button on the administration black menu Company Details Client Name ABC Ltd Loy 2006 01 09 15 11 13 jason nevin Logged on successfully 2006 01 09 15 00 15 jason nevin viewing site 0 Blacklands Meadow 2006 01 09 14 59 25 jason nevin Viewing site 42 Linafield Common Road 2006 01 09 14 55 57 jason nevin Viewing site unit 4 Godstone Trade Park 2006 01 09 14 44 31 jason nevin Viewing site unit 4 Godstone Trade Park 2006 01 09 14 44 25 jason nevin Logged on successfully z006 01 09 14 39 14 jason nevin Viewing site unit 4 Godstone Trade Park 2006 01 09 14 39 08 jason nevin Logged on successfully 2006 01 09 14 29 05
17. ER To add a No access to a register 1 Select a site on your Home page and go to the No Access screen 2 Click on the New button Floor Room rea Reason New Exit 3 Enter details as required 4 Click on Next Version 1 02 Last Updated 17 01 2007 11 32 Company Details Site Details ABC Ltd Property Details Site Details Unit 4 Godstone Trade Park Station Road Godstone Suffolk E aLe Area Details Fields marked by are mandatory Floor Room Area Reason Exit 5 If you wish to continue entering No Access details repeat steps 4 and 5 Otherwise click on the Exit button CHANGE No ACCESS IN A REGISTER If you want to change the No Access details in your register follow these steps 1 Repeat steps 1 and 2 as above 2 Click on the Edit button Floor Room Area Reason a Floor Pay Office Safe Locked 3 Amend the details as required 4 Click on Next DELETE A No ACCESS To delete a No Access 1 Go into the No Access screen as above Click on the corresponding Delete button on the right hand side Version 1 02 Last Updated 17 01 2007 11 32 ACM Manager User Guide 22 ee ey Version 1 02 Last Updated 17 01 2007 11 32 Chapter 6 View a register Enter remedial actions that have been carried out Edit or delete remedial actions that have been carried out Enter site actions that have been carried out Soc eR ON Edit or delete site actions t
18. Filename ll Places Files of type All Files Cancel Enter a title Click on Next If you have more drawings to enter then repeat steps 4 7 otherwise click on the Exit button CHANGE A DRAWING If you wish to change the title of a drawing or change the picture itself follow the steps below To change a drawing 1 Carry out steps 1 and 2 as above 2 Click on the corresponding Edit button Version 1 02 Last Updated 17 01 2007 11 32 Drawing Title Edit eae Drawing Bid CSTE all a Lor Lee a LL ar Mew Exit 3 Enter the new details as required 4 Click on the exit button DELETE A DRAWING If you wish to delete a drawing you can do so as below To delete a drawing 1 Repeat steps 1 and 2 of Add a Drawing Delete 2 Click on the corresponding Delete button on the right hand side of your screen 3 Click the Exit button Version 1 02 Last Updated 17 01 2007 11 32 Chapter 9 v Add no access to a register Y Change a no access Y Delete a no access It is common when surveying to find areas that are inaccessible for a variety of reasons Maybe a door is locked and the key is not available or maybe an areas such as a roof cannot be safely accessed because of its height Whatever the reason is you need to record these areas in your registers so that people are aware that there may be unidentified hazardous materials present ADD NO ACCESS TO A REGIST
19. Home Page 2 Select ACMs from the black navigation bar ONLINE ASBESTOS DATABASE Administration Log Out Powered by Selects Report w Go t My Home Summa y gt ACMs gt uotes p Access p Drawings p Planned works Completed works Reinsp 3 Find your ACM in the list and click on the corresponding Delete button Version 1 02 Last Updated 17 01 2007 11 32 ACM Manager User Guide 16 9 12 Trimley Meadow Are you sure that you want to delete this ACM 4 Click on the Yes button Version 1 02 Last Updated 17 01 2007 11 32 Chapter 4 v Add a drawing v Change a drawing v Delete a drawing Many surveys will include drawings that indicate where samples were taken These can be particularly helpful when trying to identify the location of a hazardous material within a building ACM Manager can print several graphics format JPEG GIF TIFF BMP PNG EXIF WMF or EMF images and add them into both the register and the quote request reports ADD A DRAWING To add a drawing 1 Select a site from your Home page and go to the drawings screen 2 Click on New Drawing Tite m z LL Drawing Delete a m PIS e ATEI EIL E RAE A A 3 Click on the Browse button 4 Navigate to the file you wish to add and click on Open Version 1 02 Last Updated 17 01 2007 11 32 Choose file Look in images o O y ES l My Recent Documents A A Desktop My Network
20. arameters Parameters Fields marked by are mandatory Surveyed On 0801 005 Surveyed By AMS ACM Review Frequency Quarterly J ACH Reinspection Frequency Every 18 months w Priority Assessment Mone F Responsibilities Compliance Remedial Works Emergencies 5 Click on the Next button You will be returned to the Site selection screen Version 1 02 Last Updated 17 01 2007 11 32 CREATE A NEW SITE If you have had a new survey carried out you will need to create a new site AMS clients will have automatic data uploads To enter a new site go to your home page and 1 Click on the new button My Home Page Ashechou Siamini y Homer of Gites 0 Humber of Step Corn Acha ES Purber of thy 124 Property Lisi Se lok to selec 40 Trirnley Mes dos Trirrisr Ham rhira 212 Trenla Haadew Tomley Hampshire 13 15 Trini Meadoe Thrley Hampshire 17 20 Trimley Reados Trenlay Harnprhira 21 20 Tony Haidas Tremilay Harmpobira 35 23 Trimiey Meadow Tenia Hampshire 20 32 Trimiey Hesdos Trimnlay Hampchirs Filke Saly lise ale Pal induda the uand icad a Saaentad sar Her 2 Enter details as required Enter Site Details Screen Property Details Fields marked by are mandatory Site name Address line 1 Address line 2 Town city can Post code Country Client Ref Tenant username Password Exit 3 Click on the Next button AC he is Det Dejoke d Exe Culata j Edit Palaki 4 Ect Creel ben 4
21. are proposing to carry out you may want to view your action plan There are two types of action plan report available one for the whole organisation and one for each individual site Planned Actions Report Onganisation ABC Ltd Date 0901 2006 28 Blacklands Meadow 1st Floor gt Kitchen gt Skumen Sink Pade x 2 Remove Wring Group 1st Floor gt Boller Cupboard gt Board Lining To Doors x 2 Repair amp Label Wring Group Site unit 4 Godstone Trade Park round Floor gt Extemal Rockiery gt Cement sheet OROS2005 Cabot Thermals To view an action plan for your whole organisation 1 Select Action Plan from the reports dropdown and clik on the Go button 2 Click on Open File Download Do you want to open or save this file th Mame 30144704 pdr idobe Type Adobe Acrobat Document 205 KB From acmmanager co uk IZN While files from the Internet can be useful some files can potentially harm pour computer IF pou do not trust the source do not open or save this file Whats the isk 3 Close Adobe Acrobat reader when finished To view a site organisation plan 1 Goto the Summary page and click on the action plan button 2 Click on Open Version 1 02 Last Updated 17 01 2007 11 32 File Download Do you want to open or save this file Mame 30144704 pdf Type Adobe Acrobat Document 205 KB From acmmanager co uk While files from the Internet can be useful some files can potentially harm po
22. ation black menu EDIT COMPANY DETAILS The company details parameters include the address and corporate logo To change these details 1 Enter the administration area as above 2 Click on the Edit button in the Company Details section Company Details ABC LM EJ Client Name ABC Ltd Address 25 Turner Road Sevenoaks kent TN12 SRT 3 Enter the new details as required Version 1 02 Last Updated 17 01 2007 11 32 Company Details Amend your company details below Company Name ABC Ltd Address Line 1 20 Turner Road Address Line 2 Town City Sevenoaks maini Pot Code THIS SRT Logo ADC MIE _Browse 4 To enter a new logo clcik on the browse button and navigate to the file you want and select Open Version 1 02 Last Updated 17 01 2007 11 32 Choose file My Recent Documents Deskto Hy Documents a Mi Computer hy Network File name ll Places Files of type All Files Cancel 5 Click on the Submit button EDIT YOUR PERSONAL DETAILS If you wish to change your password or any other personal details you can do so To change your personal details 1 Enter the administration area 2 Click on the Edit button in the Personal Details section Personal Details Mame jason nevin Updates y Administrator Y 3 Enter your new details as required Note If you want to enter a new password you must ensure that you enter a matching
23. carried out by the dutyholder or those appointed by them Essentially it is a walk around to visually assess whether or not the condition of an ACM or its accessibility has changed For example you might have a situation where an ACM was considered low risk because it was located in a room that wasn t in use However since the last inspection the cleaners have started to use the room for storage In this instance your priority assessment may have increased and thus when you enter the new details into the system the risk increases and falls within your parameters of materials that need attention A review is simply a quick check to make sure that nothing significant has changed with your ACM You should not though that a review is a visual assessment only you should not touch the ACMs or enter areas where it would not be safe to do so Reinspection is very similar to review but should be carried out by a qualified person typically the same person or organisation that performed the survey Essentially it is a full visual assessment of your material as would be performed in a non intrusive survey such as a Type 1 The condition and accessibility of ACMs is expertly reassessed ensuring that you have an accurate picture of your asbestos hazard There is no definitive frequency for either and it needs to be decided on an individual basis You may have one site that has 10 very low risk ACMs present that you decide you will reinspect every two years but a
24. cles A manager login can be supplied by contacting Support LOGIN AS A MANAGER To login as a manager click on the customer login button at the top of the screen t Customer Login ACM Manager Contact Us Asbestos FAG Product Details 1 Enter your username and password as supplied by our Support department 2 Select Manager from the dropdown and Registered users New users User name manager If you would like to use our service you will need to register You can use ACM Manager without obligation for the first 30 days after which our representatives will contact you to discuss payment Password e Type AE Privacy Policy Login Securely 3 Click on the login button You will be presented with a list of the customers under your control Known as the Management Summary view You will notice that a Manager View button is available on your administration black menu and this will return you to this screen whenever pressed SELECT A CUSTOMER 1 To select a customer simply hover over the site you wish to select and then click Version 1 02 Last Updated 17 01 2007 11 32 Manager Summary Page Client Summary Number of Customers 2 Client List Client click to select Sites DEF Ltd Sevenoaks Kent 5 Delete ABC Ltd Sevenoaks Kent 30 Delete Page 1 ofi Filter Only list clients that include the word Edit My Details By selecting a customer you will be logged into their account as an admini
25. e something in the first field such as Throughout and select the space for the second field An example of this might be where debris has been found throughout a boiler room SAMPLE ID The identifier that survey companies use to uniquely identify each sample they take i e FG 010906 08 LABELLED Indicates whether the ACM has been labelled to identify the presence of asbestos CONDITION Good No visible damage A few scratches or surface marks broken edges on boards tiles etc Medium Significant breakage of materials or several small areas where material has been damaged revealing loose asbestos fibres High High damage or delamination of materials sorays and thermal insulation Visible asbestos debris Unknown Used when the surveyor has presumed the presence of ACMs but cannot actually see the material l e where a surveyor has found a electrical fusebox and can only presume that it contains asbestos fuseguards Version 1 02 Last Updated 17 01 2007 11 32 _ because the fusebox is live SURFACE TREATMENT The material has at least one surface where fibres are exposed Unknown Used when the surveyor has presumed the presence of ACMs but cannot actually see the material l e where a surveyor has found a electrical fusebox and can only presume that it contains asbestos fuseguards because the fusebox is live Not applicable The surveyor is presuming that the material is not asbestos you have a the option to enter non asb
26. en File Download Do you want to open or save this file HN Name 230144704 pdf idobe Type Adobe Acrobat Document 205 KB From acmmanager co uk While files from the Internet can be useful some files can potentially harm pour computer IF pou do not trust the source do not open or save this file Whats the risk 6 Print or Email the document as required 7 Close Adobe Acrobat Reader Ground Floor gt External gt Cement Sheet Label Version 1 02 Last Updated 17 01 2007 11 32 rA ee S View a list of ACMs in order of material risk View a list of ACMs in order of priority View your CAWR compliance status View your organisation s reinspection and review schedule In some organisations there will be many sites and ACMs that need to be managed In these cases it is often handy to have reports that give an overview of what needs to done when and by whom ACM Manager provides four such reports as well as the organisational Action Plan that we saw in chapter 6 as detailed above VIEW ALIST OF ACMS IN ORDER OF MATERIAL RISK This report will be particularly useful to large organisations that have to manage many buildings because it shows exactly which ACMs are an immediate danger to those working in close proximity This will help such organisations to deal with high risk ACMs as a priority To view this report simply High risk ACMs from the reports dropdown and click on Go ACMs in order of
27. estos materials MATERIAL TYPE LL AAA textured coating and board Textured coating Artex painted onto board bitumastic adhesive A bitumen mastic used as an adhesive often for ceramic floor tiles bitumastic adhesive amp paper Asbestos paper painted with bitumastic adhesive bitumastic product Any other bitumen mastic product Bitumen products suck as acoustic sink pads bitumen adhesive See bitumastic adhesive bitumen product See bitumen bitumen with board Bitumen over board board Asbestos cement board board with textured coating Asbestos cement board painted with textured coating cement amp bitumen Cement board painted with bitumen cement amp paper Cement board covered with asbestos paper cement debris Debris from damaged cement product cement product Cement product such as rainwater goods or profiled roof sheet Composite asbestos material Version 1 02 Last Updated 17 01 2007 11 32 Debris from unknown or mixed asbestos material s dust Dust from unknown or mixed asbestos material s fibrous dust See dust fibrous wool Fibrous wool such as packing floor covering Roll floor covering see also linoleum floor tile Tiled floor covering flooring Flooring product that does not come in rolls or tiles such as a brake pad Heavy duty paper tile Insulation product such as lagging insulation board Asbestos insulation board AIB Abas iron oar roof voids ica Paper backing used
28. etermining the order in which ACMs need to be dealt with lt is particularly useful for large organisations that do not have the resources to carry out all of the necessary actions in one go ACM Manager provides three options for priority assessment None Develop your own and HSE None default Some duty holders will decide that the priority of their remedial works is determined simply by the material risk This will particularly suit smaller organisations that do not have any significant works to be carried out and therefore have little need for priority assessment Own Those organisations that have a significant number of works to be carried out may want to develop a system of prioritisation This will of course consist of varying factors not least of which will probably be cost It is of course essential that you consider the risk that the material poses when developing your system and continue to take all actions necessary to safeguard your staff and operatives until remedial works are carried out This in itself could be costly and will often determine the priority e g if an area was permanently cordoned off ACM Manager simply gives you the ability to assign each ACM a score of 1 12 So your system will need to take this into account When ACM Manager uses priority assessment in its calculations it will simply add the material assessment score to the priority assessment score to get a total score HSE The HSE have d
29. ethods described in this chapter to update or delete ACMs that have changed as a result of remedial works These methods should only be used to change ACMs that have been entered erroneously ADD AN ACM To add an ACM to your register 1 Select the relevant site from your Home Page 2 Click on the ACMs button on the black navigation bar ONLINE ASBESTOS DATABASE Powered by Administration t My Home Summa y gt ACHS gt juotes p Access p Drawings p Planned works p Completed works p Reinspections Reviews 3 Click on the New button at the bottom the screen 4 Enter details as required Field details can be found in Appendix 1 Enter ACM Details Screen ACM Details Fields marked by are mandatory po 7 Floor Pe Room P ee O SS smie OOOO Labela Material Assessment Condition Select an item ka chien Select an item reatment Material Type Select an item Asbestos Type Select an item Accessibility Select an item 5 Click on Next NOTE You will be presented with another Enter ACM page If you do not wish to enter further details click on Exit Version 1 02 Last Updated 17 01 2007 11 32 CORRECT AN ACM If you entered details of an ACM incorrectly you can correct them as follows 1 Select the site from your Home Page 2 Select ACMs from the black navigation bar ONLINE ASBESTOS DATABASE Powered by Administration t My Home Summa Y gt ACMs gt Selects Re
30. eveloped a priority assessment algorithm which they have published in their book HSG227 A comprehensive guide to managing asbestos in premises This is a useful tool if a little complicated to understand Essentially they have decided upon a number of factors to which they assign scores and these are averaged by section and combined to form a final priority assessment score of 0 12 Some organisations will find this useful which is why we ve included it in ACM Manager We would urge you to read the above publication first though to get a better understanding of exactly what is involved For those using this method we have provided a survey report that will print a tick sheet per ACM for you to complete Version 1 02 Last Updated 17 01 2007 11 32 PRODUCE A PRIORITY ASSESSMENT SURVEY REPORT If you are using the HSE priority assessment algorithm we have added a report that should assist you to record your results There is one tick sheet per ACM that should be filled in accordingly Guni Flocr gt Sichen A y aon Floor Ties A Adhesive Rare Ferodk High O O O Cutdcar USE Toom lt 100m3 Confined O O O Unibet E 5 Easily Fooutinesy O O O Ermi jj 10 57 25m O m O None 4 10 10 O O O Iimequer doy Cally O m O lt 1 hour 35 ours gt E hours O O O Hinor i Adee High O O O Untkety gt per year gt per month O O O Preise Ge ALN icra ea ee eH eo Ll TUS 100730 To run the priority assessment survey repo
31. hange planned actions 37 Edit or delete remedial actions 26 Edit or delete site actions 28 Enter a remedial action 24 Enter a site action 27 Enter planned actions 36 Plans 36 Advanced Search 56 Asbestos Management Plan 6 Asbestos warning label 48 D Drawings 14 17 Adding 17 Changing 18 19 F filter 9 Frequency of reinspections and reviews 47 G Getting started 5 I Important notes 53 Introduction 5 L Log 57 Logging on 7 Logo 50 M Manager Login as a manager 58 Managers 38 N No Access 20 Adding 20 Changing 21 Deleting 21 P Priority assessment 32 Entering onto the system 34 Survey report 33 Types 32 Q Quotes 40 Change 43 Entering 42 Report page extracts 40 Sending 43 R Registers 23 Add site actions 27 Enter a remedial action 24 Enter or delete remedial actions 26 Important notes 53 View 23 Reports 45 ACMs by Priority 46 ACMs by risk 45 Compliance 48 Site schedule 46 S Site 9 Create 12 Version 1 02 Last Updated 17 01 2007 11 32 Delete 13 Edit or Delete site actions 28 Reinspections 47 Reviews 47 Update 10 View details of 9 Starting ACM Manager 7 Support 6 System Requirements 6 System settings 50 Change company details 50 Change personal details 52 Change print settings 53 System defaults 54 T Tenants 62 Login as a tenant
32. hare read and ameni the terms and condions for he tender hase atlacied a mefiod siatement inat descrites now we will camy out ne works requested in thlg cocument Our cost exciuding VAT PINESE WORD Y E Amount Name aligned Date feof On behalf of Company Name Version 1 02 Last Updated 17 01 2007 11 32 GUOTE FOR ASES TOS REMEDIAL VORES Ground Fog gt External gt Comer Sheel adhesie m amosherchrysole goor unssaled d ery Low ENTER A QUOTE When you are at the stage to send out quote requests you must first consider exactly what works you are going to have carried out and whom you want to quote for them There are strict guidelines on who can carry out work on asbestos materials and you should familiarise yourself with these further information and a list of licensed contractors is available at http www hse gov uk asbestos To enter a quote request 1 Select a site from your Home page and go to the Quotes screen 2 Click on the New button Tite Date Contact Mo WewfEdit Labelling 10 01 2006 08 29 09 James Hilton 01234 567890 iz 3 Enter a quote title and details of the person managing the job Version 1 02 Last Updated 17 01 2007 11 32 Quote Ho 40 Quote Details Title Contact to wiew Contact ho Click on to add an ACM to the quote Click on to remove an ACM from quote Sample No 001 270905 RC ER Ground Floor gt Kitchen amp Utility Room B Location gt F
33. hat have been carried out A major part of complying with CAWR is making your asbestos information available to staff and operatives that may come into contact with your ACMs By making these people aware of the risk you are protecting them and yourself ACM manager provides registers online in Adobe Acrobat format PDF format and these can be viewed by anyone that you set up on the system as a user See user administration It is essential that all of your actions are documented and that asbestos information is correctly maintained ACM Manager provides screens that allow you to enter details of any works that have been carried out at the site as well as any actions such as re inspections or reviews This chapter assumes that you have reached the Site details screen as documented in the previous section VIEW A REGISTER Registers contain details of all of the ACMs on your site detailing the condition location and risk The reports are produced in Adobe Acrobat format and must have the free reader installed before proceeding most users have it installed To view an asbestos register either ale Go to your Summary page and click on the Asbestos Register button or 2 Select Asbestos Register from the report dropdown and click on the go button Site Summary Property Details 13 16 Tiimley Meadow 13 16 Trimley Meadow Trimley Hampshire TRI 4E uy Site Summary Number of ACMs originally identified 4 Hurnber still present 4
34. he majority of cases it will be easy to calculate the correct action Occasionally though you will have to make decisions based on other factors such as Cost Risk Disruption The most important thing here is that you carry out whatever work is feasible and manage the risk from the ACMs where it isn t So for example if you ve got a 500m2 badly damaged cement roof that is going to cost you 30 000 to replace you might decide that you can t afford to replace it but you ll just make sure that nobody accesses it unless wearing protective equipment Or you might decide to replace only the damaged panels If you are unsure then you should seek advice your surveying company will probably be pleased to help ENTER PLANNED WORKS Once you ve decided upon the actions that you are going to take you will need to enter them onto the system To enter a planned action 1 Select a site from your Home page and go to the panned works screen Version 1 02 Last Updated 17 01 2007 11 32 ACM Location Action By Date Risk out of 12 AddfEdit Ground Floor gt External Rockery gt Cement Sheet None 6 Delete AddfEdit Ground Floor gt Kitchen amp Utility Room gt Floor Tiles amp Adhesive None AddfEdit Ground Floor gt External Garage gt Cement Sheet to Walls amp Roof of Garage None Add Edit Ground Floor gt External Shed 1 gt Cement Sheet Cladding to Walls None Add Edit Ground Floor gt External gt Cement Sheet Mone Add Edit
35. iew the status of their ACMs to ensure that their condition has not deteriorated in any way This can be done through an internal review or by using an external operative to re inspect All such actions should be documented and ACM Manager provides screen to do this 1 Goto the reviews amp re inspections page and Click on New t My Home Summary gt ACMs F Quotes Access Drawings Planned works Completed works P A Reinspections amp Reviews Action Date By Comment Exit 2 Select an action from the dropdown Enter Site Action Screen Site Action Select an action from the dropdown Reinspected we Please Select Reviewed Reinspected Action Date 014122008 By Comment Exit Enter the date the action was carried out dd mm yyyy Enter the name of the individual or organisation that carried out the action Enter any comments oh q 2 Click on the submit button Version 1 02 Last Updated 17 01 2007 11 32 HOW TO EDIT OR DELETE A PREVIOUSLY ENTERED SITE ACTION Occasionally you will incorrectly or erroneously enter a re inspection or review that will need to be either edited or removed To edit a site action 1 Go to the re inspections amp review screen and click on the Edit button that corresponds to the action that you wish to change By Comment Action DS 15 09 2005 00 00 00 Paul Harrison Ho changes found 2 Enter the changes as required 3 Click on the submit button To delete a
36. itor Seal or encore H moe others remore Seal orenciose I ease chen remore Seal o enose H moe on remore F Atse to do m Hen See or encia othenalss remo Repalr H asie others moniior Seal orenciose H tembe others remove Repalr Repalr H asie others monitor Repalr Hilos cihernaiss monitor Renal ee cthenise monitor Version 1 02 Last Updated 17 01 2007 11 32 VIEW A LIST OF ACMS BY PRIORITY In Chapter 5 we talked about the importance of priority assessment in some organisations If yours is such an organisation you will probably want to see your ACMs organised by priority assessment and this report does just that To view this report simply select ACMs by Priority from the reports dropdown and click on the Go button ACMs in order of priority report Organisation ABC Ltd Date 10 01 2006 Priority 13 uni 4 Godston Trade Park Ground Floor gt lichen A UH y Room gt Floor Tlez A Adhesive Konior 25 a minimum Consider sex lg or enclosing Priority 10 unk Sodsore Trade Fark Ground Floor gt Extemal iied 2 gt Cement Sheetio Root of Shed 2 Manage amd monta uni 4 Sodstone Trade Park Ground Floor gt ExiemalRocker Cement Sheet Sea or enclose E feasible oer remove Priority g unt d Godsion Trade Fark Ground Floor ExtemaliGarsage gt Cement Sheet io Wals A Roof of Repar Easiands Close Ground Foor gt Exiemal communal Sulding 127 Sot oerd Monitor a minimum Consider seang or enc
37. jason nevin Viewing site unit 4 Godstone Trade Park 2006 01 09 14 20 59 Jason nevin Logged on successfully 2006 01 09 14 26 25 jason nevin viewing site unit 4 Godstone Trade Park 2006 01 09 14 26 20 jason nevin Logged on successfully 2006 01 09 14 19 57 jason nevin Viewing site 20 Blacklands Meadow 2006 01 09 14 12 47 Jason nevin Viewing site unit 4 Godstone Trade Park 2006 01 09 13 59 44 Jason nevin Viewing site unit 4 Godstone Trade Park 2006 01 09 13 59 35 jason nevin Logged on successfully 2006 01 09 13 30 10 jason nevin Viewing site unit 4 Godstone Trade Park 2006 01 09 13 24 54 jason nevin Logged on successfully 2005 12 21 09 09 32 jason nevin Logged on successfully 2 Page through the log using the scroll button on the right 3 Click on the Exit button when you have finished Version 1 02 Last Updated 17 01 2007 11 32 Login as a manager Select a customer Add a new customer SAS Change your details Version 2 of ACM Manager introduces the idea of a Manager login The objective of a manager login is to give asbestos management companies and property managers a platform to provide their customers with online registers that can be controlled from a single manager screen In version 1 a survey company will have had to buy a license for every one of their customers and would have had to store details of a username and password for each This was both expensive and time consuming and the manager login overcomes these obsta
38. ks Contact Compliance sa lt 2 3 Enter your details as required Version 1 02 Last Updated 17 01 2007 11 32 Company ABC Ltd Parameters Fields marked by are mandatory ACM Review Frequency Liuarterly ae ACM Reinspection Frequency Every 18 months wt Priority Assessment Type HS E w Responsibilities Compliance Remedial Works Emergencies 4 Click on the Submit button Version 1 02 Last Updated 17 01 2007 11 32 v Advanced search Y View the activity log This section describes some of the functions in ACM Manager that you may find useful ADVANCED SEARCH In some of the larger organisations using ACM Manager just finding a site can be a painful experience which is why we ve included an advanced search that gives you a but more flexibility With this function you search by Client ref Address Post code or County The client ref field allows the user to assign a generic description to a register so that it can be used for all buildings that fall into that category i e 1953 Flat roof 3 bed semi This is often used by housing authorities to minimise the number of surveys that are carried out To carry out an advanced search 1 Click on the advanced search button on the Site Selection Screen 2 Enter your search fields as required Advanced Site Search Search Items tlientref O Address Doo County Property List Select a property from the list below and click on View Site A
39. lect an item ke Constantly cause disturbance Time in use Ei gt Frequency select an item we Maintenance 7 frequency Select an item w Priority Assessment 4 Click on Next Repeat steps 3 5 until all details have been entered 5 Click on Exit Version 1 02 Last Updated 17 01 2007 11 32 Chapter 9 v Enter planned actions v Change planned actions v View an action plan Now that you have registers in place and have assessed the priority of the works that need to be done you need to plan the works By recording planned actions you will be satisfying one of the major obligations under CAWR which is to produce action plans Few organisations have the resources to carry out all necessary works immediately so it is essential that you produce a plan ACM Manager allows you to assign planned actions actionees and planned dates to all ACMs As a minimum all ACMs must be labelled but some will require further remedial works to make them safe to be around It is not always easy to work out what action is required The majority of your ACMs will most likely be in a good condition and therefore labelling is likely to be adequate But how do you label a fuse sitting on a windowsill The answer of course is that you don t you take an alternative action that is likely in this example to be safe disposal ACM Manager does provide recommended actions for each ACM that will give you good guidance on what to do and in t
40. loor Tiles amp Adhesive Action Label Sample Wo 003 270905 RC Ground Floor gt External Garage gt B Location Cement Sheet to Walls amp Roof of Garage Action Label Sample No 003 270905 RC i i 2 JE cn a 4 If you wish to remove an ACM from the quote click on the corresponding button you can also click on the Remove All button to remove all of the ACMs 5 You will not be permitted to send a quote request until an Action has been assigned to each ACM within the request To edit an ACM and assign an action click on the Edit button 6 To save the quote click on the Submit button CHANGE A QUOTE If you wish to update a quote you can do To change a quote 1 Repeat steps 1 and 2 as above 2 Click on the corresponding View Edit button Title Date Contact Mo aw Edit Babelling 10 01 2006 05 29 09 James Hilton 01234 567890 Exit 3 Amend details as required 4 Click on the submit button VIEW SEND A QUOTE The quote report is in Adobe PDF format and will be opened by Acrobat Reader This software has several file options available including Emailing or printing and enables you to send the quote request to your chosen contractors either as an electronic or hard copy Version 1 02 Last Updated 17 01 2007 11 32 To view a quote 1 Select a site 2 Click on Quotes 3 Click on the corresponding view edit button 4 Click on the view button ld Location Action 5 Click on Op
41. losing E asbie Priority a uni 4 Sodsione Trade Park Ground Floor gt Exiemal gt Semem Sheet hari a a monto Easdands Close Grown Floor gt Exiemal Forth Boardina Peppar E feasiile ohea monio In this example some ACMs that would normally be classed as low risk have become high priority because the priority assessment algorithm in use by this client classifies them as needing urgent attention VIEW MY SITE REINSPECTION AND REVIEW SCHEDULE As a minimum all dutyholders are required to check the condition of their ACMs regularly to ensure that it has not altered significantly This ensures that materials have not become a risk since the last inspection There are two ways to achieve this review and reinspection ACM Manager provides a Review and Reinspection schedule report so that you can clearly see what is outstanding To view this report simply select Site Schedule from the reports dropdown and click on the Go button Site reinspection and review schedule report Organisation ABC Ltd Date 10 01 2006 Site Relinspection Due 5 Anchor Cottages Unghie Fast Sussex 2006 01 14 unit 4 Gorsione Trade Park Godetone Suffolk 2006 02 12 12 15 9 12 Blacklands Meadow Muteki Surrey 2006 03 26 2004 12 26 427 Lingheld Common Road Linghel Fast Sussex 2006 05 16 2005 02 16 55 Feam erstone Blindiey Heaih Surrey 2006 07 06 2005 02 06 Version 1 02 Last Updated 17 01 2007 11 32 Reviewing of ACMs is something that can be
42. nen eran ren nen A A 43 VEW o nda BG 6 Ca BEE REDE sn orca e td bb o a o e o o ee Ds do 43 View a list of ACMs in order of material riSk cooccconnccnnccocnnocncconocanonononnnnonanonnnonnnnnnnnos 45 View a lIST OF AGIMS DY DION arcara 46 View my site reinspection and review schedule ccccceceseeeeeeceeeseeeeeeeeeeneeeeeeeeeeneeeaeees 46 R viewing ACMS isenana cdde 47 Reinspecing AGMS secca 47 Frequency of reinspections and reviews cccccceccseccecececceueceeeceeceeeseeeceeeeeeseeenensaeeses 47 How does your report know when reviews and reinspections are due ccseeeeeees 47 View a Compliance report ccc cceccceeccceeeeeeeeeeeeeeeeeeeeeeeesaeeeseeeeseeeeseeeeseueeseueeseeeessueesaneesees 47 E NN ee ee eee ee 48 FP MONLY PAG oe 6 ti rce nin anseaneiaraaemasecgnanseoaszoasnosshanstonehonthancaensaananacdmensn onsnosinoashoathonbancnencaeees 48 ACUON PIAN cx ranas alas 48 A W E aman ayaa E E ee aca E E eae umes ee cee 48 Reinspected Rearae pean g ene etnt teat eee me Rr et Rete ene dana 48 SIC UI tai 49 oe nage asasaanasenssaneseneseaessasssaeseaesesanes 49 Edit your personal OC AAA hans aadssadesapsdenssenesasesatese sede ssdesenos 51 Change Print SettidgS occccoccccocncccnncconnnnonnnnnnnononnnonnnononnnnnnnnnnnnnnnnnnnnnrnnnnnnnnnrnnnnnnnnanoss 52 Gnange System Detalla pto blo to lo llo lo lol dba tt lio io do debo el 53 SS RR 55 AdVanced Scala EE 55 Version 1 02 Last Updated 1
43. nnnaninnncnss 21 DAEA NO ACCESS aaa dao lo 21 Viewing and updating regiSters ooocccocccocncccnoconocnnnconnonononanocnnonnnnonanonanonnrnnnnnonnnonaninnninos 23 Vew te FOOISICN coa E E aime inci 23 Enter details of completed WOFrKkS ccoocccocccccnoconccocococnonononanocnnonnnnonnnonannonnnnnnnonanonanennnnnos 24 Edit or delete remedial actions that have been carried OUt occoocccncccnccconcconccnncnnncncnnncnncnnn 26 Enter details of a review or re inspection that has been carried OUlt ooccocccocconncocicociconoo 27 How to edit or delete a previously entered site ACTION ooccccccoccconcocnnoniconconnnonocaninannnos 28 Version 1 02 Last Updated 17 01 2007 11 32 User administration ccc cccccececcececcccccccceccccccacucecaueeaueneaueecueneuueneaueceauenesuenteueutsuenesueansneas 29 Adding a user tothe Stemi eee aie 29 Edita sers A eR eee Ree eee eee eerie 31 Date auser S detall ae 31 PHONY ASSO SSMO Ee E E ceho 32 Produce a priority assessment survey FEPOMt cceecceeeceeeeeeceeeceeeneeeeeeeeeeseeseeeseeeneeseeeees 33 How to enter priority assessment results onto the SySteM coooccocccoccocccococanonnnnoconanennnnnos 34 ACION DIAS sr 36 Enter panned WORKS iii 36 Grange planned aclarado 37 Delete Planned ACHONS het het etn ates ate aac Pia ata Peer O 37 Vew an CHOI Dl hacia dic 38 A RT 40 EAO Ye Va AAA bide neaeme emia re masr numa ncaneeos me 42 Globe alelewrc we 010 een e
44. nother which has 3 medium risk ACMs you will reinspect every year The same principle applies to reviews As a guide we suggest reviewing at least twice a year and reinspection every 18 months for sites that contain a high number of ACMs In Chapter 2 you will have seen how to change details for a site The reinspection and review frequency parameters are set here If you didn t set this or change it it will have defaulted to whatever is set in your Site Parameters You will see how to change these parameters in subsequent chapters VIEW A COMPLIANCE REPORT For those organisations using ACM Manager to fully comply with CAWR it is not always obvious where you are not compliant This report clearly shows which areas of CAWR you are satisfying and which you are not To view a compliance report simply select Compliance Report from the reports dropdown and click on Go Site CAWR compliance report Organisation ABC Ltd Date 11 01 2006 Site unit 4 Gorsione Trade Park Sammon Road se Version 1 02 Last Updated 17 01 2007 11 32 The labelled column indicates whether your ACMs have been labelled as containing asbestos fibres Under CAWR dutyholders must ensure that all materials that have been identified as containing asbestos are labelled as so If you have done so then you need to enter the information into ACM Manager by adding a remedial action that has been carried out to each ACM see chapter 3 A typical a
45. ou have any questions or problems while using this user guide please visit the Support section of ACM Manager at www acmmanager co uk Support aspx Version 1 02 Last Updated 17 01 2007 11 32 Y Start ACM Manager v Log in to the system STARTING ACM MANAGER To start ACM Manager open your web browser as you would normally Type in the Internet address URL www acmmanager co uk and press enter 3 Google Microsoft Internet Explorer File Edit View Favorites Tools Help Re aT 3 sack dd x a Ph P Search 5 7 Favorites Ez 64 eS Address Ga Links LOGGING ON TO THE SYSTEM 1 Click on the customer login button on the top right of the home page t Customer Login ACM Manager Support Contact Us Asbestos FAQ Product Details 2 Click on the User name field and type your user name Registered users New users User name If you would like to use our service you will need to register You can use ACM Manager without obligation for the first 30 days after which our representatives will contact you to discuss payment Password Type Customer j Privacy Policy Login Securely 3 Tab to the password field and type your password If you do not have a password or your password doesn t work contact our support department immediately 4 Select the type of login you are attempting 5 Click on the Login button You should now be presented with the Site details screen Version
46. password in the repeat password field Version 1 02 Last Updated 17 01 2007 11 32 User Details Enter users details below Contact name jason Nevin User name Jasonnevin Password Repeat Password Email jason nevingamsbristal couk 0117 966 9600 Telephone Allow Updates ve 4 Click on the Next button CHANGE PRINT SETTINGS The Important Notes section in the register is intended to provide a way of adding your own set of organisation specific notes warning and caveats At present this is the only print setting held within the ACM Manager database To change the important notes 1 Enter the administration area 2 Click on the Edit button in the Print Setting section Print Settings Important Notes Edit 4 3 Enter your new settings as required Version 1 02 Last Updated 17 01 2007 11 32 Print Settings Important Notes The notes below will be printed on the important notes page of your site register Please ensure that you read this document carefully 4 Click on the Submit button CHANGE SYSTEM DEFAULTS Your system defaults are stored by ACM Manager and used as default values when creating new sites To change your system defaults 1 Enter the administration area 2 Click on the Edit button in the System Defaults section System Defaults Priority Assessment HSE ACM Review Frequency Quarterly ACM Reinspection Period Every 18 months Emergency Contact Wor
47. port Ww Go uotes p Access p Drawings p Planned works Completed works p Reinspecti 3 Find your ACM in the list and click on the corresponding Edit button ACMs Photo Details Sample No Location Edit Quantity Condition Asbestos Type Material Assessment Sample No Location Quantity Condition Asbestos Type Material Assessment Sample No Location m Sample No Location Quantity Condition Asbestos Type m CL Material Assessment x dit Quantity Condition Asbestos Type Material Assessment 03 300605 ps Roof Line gt External gt Soffits 35 LM low damage amosite 6 None Roof gt Loft Space gt 2 LM good presumed as asbestos Boarding 2 300605 ps Labelled N Surface Treatment encapsulated sealed Priority Assessment Not Set Labelled N Surface Treatment encapsulated sealed Priority Assessment Not Set Ground Floor gt Landing to Flats gt Textured Coating Mej f 1 300605 ps U Labelled N Surface Treatment encapsulated sealed Priority Assessment Not Set First Floor gt Landing to Flats gt Textured Coating 20 SQM good chrysotile 2 4 Change details as required 5 Click on Next DELETE ANACM Labelled N Surface Treatment encapsulated sealed Priority Assessment Not Set If you entered details of an ACM incorrectly and you wish to delete it do as follows 1 Select the site from your
48. r client s data Tenant access gives the customer the ability to provide login details that give read only access to a single site This is particularly useful when you want to give a tenant access to their register but don t want them to be able to see anybody else s GETTING STARTED Before you or any of your operatives can use ACM Manager you need to contact our support department to get a user name and password to enable you to login Further details on how to login can be found later in this guide Before you start to use ACM Manager we strongly suggest that you develop an Asbestos Management Plan AMP This is a strategy document that will outline exactly how you intend to manage your asbestos hazard You might include Version 1 02 Last Updated 17 01 2007 11 32 How you will make information available to operatives and staff How and when you will review and or re inspect your ACMs How you will determine the priority of remedial works Responsibilities Procedures to follow when working with asbestos materials Training We managed to find several good examples of AMPs by searching for Asbestos Management Plan on the internet SYSTEM REQUIREMENTS PC with a 1 Mhz processor or above 128Mb of RAM Internet Explorer 5 Internet connection 1Mb recommended To view the reports you will need to have Adobe Acrobat Reader installed This can be downloaded from http www adobe com acrobat SUPPORT If y
49. review or re inspection 1 select Re inspections reviews and click on the Delete button that corresponds to the action that you wish to delete Version 1 02 Last Updated 17 01 2007 11 32 Chapter v Add new users v Edit user details Y Remove users User administration is a very important task because it controls who accesses the system and what level of access they have ACM Manager has three levels of user for a customer login Administrator Update Read only Administrators Administrators have a full set of privileges and are able to do anything on the system There is only one administrator and only this user can add edit or remove other users Update Update users have considerably less privileges than the administrator but they are able to perform any action that will update registers You should take care who you give these privileges as the integrity of your data is essential to complying with CAWR Read only These users are limited to read only access to the system This allows them to vew reports such as registers but they can t update anything ADDING A USER TO THE SYSTEM As new people or operatives who are likely to manage or come into contact with ACMs join your organisation you will need to give them some sort of access to ACM Manager Some organisations will provide a single guest account that everybody has the password for Some will assign user names to everybody But whichever way you choo
50. risk report Organisation ABC Ltd 10 01 2006 Date Material Risk Easdands Close Easdands Close Easdands Close Easdands Clase Essiands Close Essiands Close 75 Pollands Oak Foasd 75 Polaris Oak Rosi El Ninehams Road 27 Exstiands Close 27 Essilands Clos Material Risk Low unk 4 Godstone Trade Park Easdands Close Eqsdands Clos Easdands Close F mrle i Ground Floor gt Extemal Communal Bulding gt 127 Som Ground Floor gt Exiemal Forch Boarding Ground Floor gt Extemal Block 26 33 gt Boarding to Forch Ground Floor gt Eviemal Glock 1 2 Scm High Level gt 1 Ground Floor gt Blocks 9 16 gt Bosrding 12 Sonk High L Ground Floor gt Block 17 25 Eremia gt Boarding 127 Soff Ground Floor gt Extemal gt Cemem Gising Ground Floor gt Cupboard Barea Stair Redundant Cama Ground Floor gt Extemal gt Boarding Garage Walls Ground Floor gt Exiemal gt Board Panel io Celing of Por First Floor gt Lounge gt Ecard Fangi To Wal Adjacer Gis Ground Floor gt ExtemalRockery gt Cement Sheet Loh gt Commun Areas Lot gt Cement Soler Fle Ground Floor gt Exiemal Porcina gt Exam Ground Floor gt Extemal Block 1 2 gt Boarding Porchway a ena 17 25 Porca we Monhor as a minimum Consider sealing or encicsing I tesse Repalr H asie others moniior Rapal H tasie otherwise monitor Repalr H asie cihemis monilor Repalr H tasbe otherwise monitor Rapal H amsi oihermis mon
51. rt 1 Goto the site summary screen and click on Priority Assessment Survey NB If the button is greyed out you will need to get your administrator to change the site priority assessment parameter from none Site Summary Property Details 10 Trimley Cottages 10 Trimley Cottages Trirnley Hampshire TR 61 Site Summary Humber of ACMs originally identified 2 Number still present 1 Next review due date 2004 10 14 Next reinspection due date 2006 01 14 Reports ACM Manager reports are in Adobe format Y Asbestos Register Priority Assessment Surve Site Action Plan Version 1 02 Last Updated 17 01 2007 11 32 2 Click on Open to view the report File Download Do you want to open or save this file grt Name 730144704 pdf Z idobe Type Adobe Acrobat Document 205 KB From acmmanager co uk While files from the Internet can be useful some files can potentially harm pour computer IF pou do not trust the source do not open or save this file What s the risk 3 Close Adobe Acrobat reader when finished HOW TO ENTER PRIORITY ASSESSMENT RESULTS ONTO THE SYSTEM If you are using either your Own priority assessment system or the HSE s you will need to enter the results onto the system at some point To enter your priority assessment results 1 Select a site from the your Home page and go to the ACMs screen A list of the ACMs identified at this site will be displayed You will need to edit each ACM
52. sbestos hazard warning label WARNING CONTAINS ASBESTOS Breathing asbestos dust ls dangerous to health Follow safety instructions This column indicates whether a priority assessment has been carried out at the site If the site default for Priority Assessment is None then a tick will always appear in this column otherwise you will need to carry out an assessment and enter the results See chapter 5 This column indicates whether an action plan has been prepared for the site To prepare an action plan you need to enter planned actions against your ACMs see chapter 7 The report checks if ACMs with a Medium Risk or higher material assessment gt 6 have planned actions This column indicates whether a review has been carried out at the site The report calculates when a review Is due by adding the review frequency to the date of the last review or survey If a review is outstanding this column will show a red cross fail As above but for reinspection Version 1 02 Last Updated 17 01 2007 11 32 Chapter 11 Edit company details including logo Edit personal details Edit print settings SAS Edit the system defaults There are a number of system settings that are held in the ACM Manager database many of which can be changed by the administrator All of the above settings are changed within the administration section To enter the administration section click on the administration button on the administr
53. se please bear in mind the following 1 When a register is accessed the user name is logged Some organisations may wish to use this information as mitigation following exposure to asbestos and it would therefore be essential that you were able to prove who viewed it 2 Should the login information fall into the wrong hands you will not be able to trace the security leak asbestos information can be sensitive You should also consider at this point whether you would like to give update privileges to the user Please be aware that this will allow the user to apply potentially damaging changes and should therefore be given sparingly To add a new user 1 Click on the administration button 2 Click on the edit button in the user section Version 1 02 Last Updated 17 01 2007 11 32 System Defaults Priority Assessment Hone ACH Review Frequency Quarterly ACH Reinspection Period Every 18 months Emergency Contact Works Contact Compliance Contact Edit Users No Of Users 1 2 Click on the New button User No Hane User ID Exit 3 Enter details of the users as required User Details Enter user s details below Contact name User name Password Repeat Password Email Telephone Allow Updates 4 Click on Next Updates Email Tel No Version 1 02 Last Updated 17 01 2007 11 32 5 You will now be presented with this screen again At this stage you can either enter further user details as
54. simplify all of the following Making asbestos condition location and risk registers easily and securely available to both internal and external operatives through the Internet Viewing details of high risk materials Updating the status of ACMs to ensure that registers are always up to date Producing concise quote requests that can be sent to contractors for pricing of remedial works For the more committed user the system also provides some more sophisticated tools to do the following Plan future actions and produce action plans Carry out priority assessment surveys Plan and record site re inspections and reviews View compliance reports The system has been developed using Microsoft NET technology to provide a user friendly interface through your Internet browser WHAT S NEW IN VERSION 2 The system has a new look and feel and is more menu driven than before making it simpler to navigate It has been changed to look more user tailored displaying the user s logo at the top of each page The major functionality change is the addition of two more levels of access Known as tenants and managers Manager access is aimed at asbestos management companies and property managers looking to have overall control of their portfolio of companies It allows you to introduce new companies and their sites all of which are controlled from a central console screen The manager has single password administrator access to all of thei
55. strator and have the power to do anything you wish to such as change their details or add ACMs ADD A NEW CUSTOMER As a manager you will need to add new customers as you add them to your portfolio To add a new customer 1 Click on the New Customer button 2 Enter details as required Client Registration Company Details Insert your company details below Required fields are marked Company Name GHI Ltd Address line 1 42 Lower St Address Line 2 Town City Bristal county Post Code B54 1ED Logo a Po 3 Click on Next Version 1 02 Last Updated 17 01 2007 11 32 Client Registration Personal Details Insert your company details below Required fields are marked Administrator s ee Micheal Harrison Telephone No 0147 254 3254 E ast michael harrison eg hi co uk mail m MICHAELH semame Password cis Repeat password da 4 Click on Next You will be returned to the Manager Summary screen To add ACMs simply click on the site and follow the instructions in this guide TO CHANGE YOUR MANAGER DETAILS 1 Goto your Manager Summary screen and click on the Edit my Details button 2 Insert changes as required Version 1 02 Last Updated 17 01 2007 11 32 Edit Manager Details Company Details Amend your company details below Company Name AMS Management 6 LLP Address Line 1 rit 1 Address Line 2 3 Cannon Lane Town City Tonbridge ld Post Code TNS 1PF Co
56. untry Contact Name Chris Parker Telephone No 01732 360359 User name AMS Password Logo Browse Suhmitl Exit 3 Click on the submit button You will be returned to the manager summary Version 1 02 Last Updated 17 01 2007 11 32 Chapter 14 v Login as a tenant Y View your register v Add or change a tenant Version 2 introduces the tenant login that is aimed at providing staff and dutyholders at sites within large portfolios with quick and easy access to their asbestos register This allows the property portfolio manager to maintain discretion where necessary such as in a Local Authority where you don t want Mrs Jones seeing Mr Smith s asbestos register LOGIN AS A TENANT To Login as a tenan 1 Go to the login screen by clicking on the customer login button at the top right of your screen ACM Manager Product Details 2 Enter your username and password in the correct fields 3 Select Tenant from the type dropdown Registered users New users If you would like to use our service you will need to register You can use ACM Manager without obligation for the first 30 days after which our representatives will contact you to discuss payment User name Michaeld Password coocoo Type b Privacy Policy Login Securely 2 Click on the submit button You will now be take to the Summary screen for your property VIEW A REGISTER To view a register 1 Click on
57. ur computer IF you do not trust the source do not open or save this file Whats the risk 3 Close Adobe Acrobat reader when finished Version 1 02 Last Updated 17 01 2007 11 32 Chapter 10 v Enter a quote v Change a quote v View and send a quote Many organisations will need to go and get quotes for remedial works ACM Manager allows the user to create a customized quote request report in Adobe format that can be sent to a prospective contractor Quote report page extracts Asbestos works quote request no 39 A request for a quotation for asbestos remedial works To bs cameo aut al unit 4 Godstone Trade Park QUOTE FOR ASBSSTOS REMEDIAL WORKS Esterral Carer Shee E Ederariuraz Caren Ibese ja Aa ob oeei Garage amp Cetera h Seca re Caves Sees T Ederaliied i Coren SHEE CMe ag ts ale Ederabiied 2 Coven Dies ia Ran of Ghee E A by deer Fier Tis i Steg dee 1E Version 1 02 Last Updated 17 01 2007 11 32 QUOTE FOR ASEESTOS REMEDIAL WORKS Site Details Address Unit 4 Godstone Trade Park Staton Road Godstone Suffolk GD12 1FT Contact ho wiew James Hilton Contact Mo 01234 567880 QUOTE FOR ASBEETOS REMEDIAL WORKS Quotation retum Please All in and retum the following quote subenission farm bo the address below Please ensure thal you afach your method slatement James Hilton ABC Lid 26 Turner Road Seven aaks Kent THIS SRT Quote Mio 39 unit 4 Godsione Trade Park
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