USER MANUAL USER MANUAL TRAINING CENTRES
Contents
1. 5 4 4 ADDING EVIDENCE AN APPRENTICE RECORD The Certificate Evidence tab provides a x K Apprenticeships list of all evidence required for certification All E evidence must be loaded separately next to CERE 7 zs each requirement View Apprentices Add Apprentice Editing Apprentice Select the Browse button a pop up will open where you can select the appropriate file from your system Apprentice Abi Evans Centre CFA Training Test System Number ACE000029 Certification Evidence Click Open and the file will be uploaded to ACW Level 2 NVQ Certificate in Business amp Administration BOILER PLATES docx Browse Upload e Functional Skils in English Level 1 Funtional Skills in Maths Level 1 Funtional Skills in ICT Level 1 Level Certificate in Principals of Business A Administra Browse Upload tion or Level 2 Certificate for Legal Secretaries or Level 2 Diploma for Legal Secretaries or Level Diploma for dical Administration depending on pathway ERR Workbook Legal amp Medical ONLY Learner Authorisation form Additional Documents e g Marriage certificate Evidence for RPL name change document REMEMBER Please note the maximum file size is 2MB Any larger and the system will not accept the upload 4 APPRENTICES HOW 4 5 SUBMIT AN APPRENTICE FOR CERTIFICATION e Once you have uploaded all evidence2. 4 APPRENTICES HOW 21 BACK CONTENTS 4 10 AWAITING CERTIFICATION also referred to as Pending Certification Awaiting Certification Tab allows you to view all of the Apprentices that are awaiting certification The number in brackets on the tab indicates the number of N Apprentices that are currently in this category S Apprenticeships E e You will be able to see many days have elapsed since Apprentices Rejected 1 Payme Pending CE Cenificale Approwed 28 Lenpuul submission in line with the 10 day turnaround View Apprentices Add Apprentice Bulk Upload 4 11 PAYMENT PENDING This tab is NOT used by all Bodies Number Forename DUH atua ramework Days Elapsed eject The number in brackets on the tab indicates the number af AB123456C Anees Simpson 14 12 1993 Pending certification Health Informatics FRO1575 Issue 5 0 of Apprentices that are currently in this category af AB123458C Bell 30 01 1885 Pending cerificalion Engineering Manulaciure Operalor ar 0 AB123466 Lugman uddin UE ug 1992 Pending Bus and coach and g f Where it is in use it shows the list of Apprentices AL123456L Jones 19 11 1885 Pending certification Health Healthcare Support Services 0 ARIZS4500 Dean Yates 20 00 1997 Pending certification Retail FRO1328 3 that have had their uploa
3. Reference number Key ward EE 3 Registration Date fram Registration Date ta Certification Gate fram Certification Gate to amp urnarrice DOB Cante Sisus Framework Clament 03 04 1905 CFA Training Test printed Business amp Administration Evans 23 01 1888 CFA Training Test Pending certification Business amp Administration Gharm 01 02 1992 CFA Training Test Thaw 05 06 1890 CFA Training Test 19 01 1995 Training Test Geniicaie primed Business amp administration Pending certification Business amp Administration printed Business A Administration 17 11 1888 CFA Training Test Entered Business amp Administration S Centri a Apprenti 41 Eertiicalinn n Pending 0 Certificate Approwed ji ark View Appreniscms Editing Apprentice Apprentice Brenda Clements Centre CFA Training Test System Number ACWO00026 Thus record is eurrentby read only aes ib i beng echbed by Matthew Corbett host updated 10 17 on 08 06 2013 0 Apprentice Detalls Preis Gender surname Clerments biens Date Of Birth 03 03 1025 Apprentice Contact Detalls street Dolomite Avenue Male Town Bridgwater Brenda Postcode DAS GEH Country United Kingdom Prone E mail brendacaexample co uk Fihnic Group Asian Pakistani Days Elapsed Rejed Locked Matthew Corbett Prentisiaethau Apprenticeships
4. Wejectedi1 Awaiting Certication 1 Paymans Pancing Certicate Approved 1 Logout FRAMEWORKS guis keen essi naria ih me Select which Frameworks will be completed by oL Ene EE E EGER AH the Apprentice STATUS This tab shows the Status of the Apprentice When Profia Mr Sheet Castle street you add an Apprentice it will automatically be given Gender Male the status Entered There is further explanation of the Forename John Edinburgh Status later in the manual Sumame Evans EH SHE CERTIFICATE EVIDENCE Utes E The Frameworks selected will determine which evidence Eo Bonn um 8 S is required for certification There is further explanation EE ti of uploading certificate evidence on page 15 startdats 16 x April Le 2012 Completion date 15 May 2013 F Prior l armng recorded 7 A Training Agreementis neld Mates Delete Apprentice ReasonForLem ng Delete Apprentice n T Contest Us Users details 4 APPRENTICES HOW 13 BACK TO CONTENTS 4 2 BULK UPLOAD APPRENTICES The Bulk Upload facility allows you to add multiple apprentices at once auto filling the apprentice and employer details There are two file types available a CSV or Excel file We recommend the use of the Excel file as this is generally easier to enter the data This must be saved N Prentisiaethau as a
5. system 3 BACK TO CONTENTS GETTING ACCESS TO ACW 4 BACK TO CONTENTS Providers known as Centres need to register to get access to ACW This is done by completing an online registration request form which can be accessed via www acwcerts co uk register_centre Centres select all of the SSCs SSBs known as Certification Bodies they need to work with and once the registration form is submitted the ACW access request is sent to the Administrator at each of the selected Certification Bodies ACW Administrators at each of the relevant Certification Bodies register the Centre and create an Administrator account and password which is then sent to the e mail address provided on the submitted ACW access request form Certification Bodies also assign centres the necessary access to the required frameworks Centre Administrators can now access ACW and can create additional user accounts within their organisation They can now use ACW to input learner data and load the evidence required to claim an Apprenticeship completion certificate FISSS is the Certifying Authority for Apprenticeships in Wales as set out in the Apprenticeships Skills Children and Learning Act ASCL enacted in November 2010 The network of SSCs SSBs Certification Bodies act as nominated agents of FISSS to issue Apprenticeship Completion Certificates on their behalf Each Certification Body is authorised to issue Apprenticeship completion certificates f
6. 11 1989 Entered Business amp Administration d AB123456C Billy MacDonald 23 01 1983 Entered Business amp Administration 15 1 Page 1 o1 bk bh 7 Displaying 110 7 of 7 ilems Top Contact Us Users Organisation details 4 APPRENTICES HOW BACK TO CONTENTS 4 1 ADDING A SINCLE APPRENTICE lo Matthew Corbet 4L Prentisiaethau STEP 2 OF 3 X Apprenticeships 2 The Apprentice record is now ready to be flelackd ti Awaiting Certification 1 Payment Pending 07 Gedilicake Approved ii Logout completed View A pg enlite Bulk Lpplciann EEE Basic information Employer Details Apprentice Details Apprentice Contact Detalls Identifiers NI Number other unique identifiers z street and NOT the ACW No Once all of the mandatory fields have been Forename Town completed these are marked with a select dune ecu Create Item This will then reveal 3 new tabs c z Framework Date Of Birth z z Phone Status Ethnic Group z E mail Current Evidence Start date gt Completion date Training Agreement is held on file 17 Motes J C Top Contac Us Users Groamsahs 4 APPRENTICES HOW 12 5 4 1 ADDING A SINGLE APPRENTICE Prentisiaethau 3 SS Apprenticeships STEP 3 OF 3 Apprentices
7. Enabled I Your computer appears to be capable to run ACW If you experience any issues please contact us Federation for Industry Skills amp Standards Apprenticeship Certficstes Wales ACW is a registered trademark owned by the Fallcw ws Federation For Industry Sector Skills amp Standards For more information or to contact the on Twitter Facebook to RSS 5 BACK TO CONTENTS N Prentisiaethau gt Apprenticeships 1 s i Using ACW 3 Please check to see that the computer you are using meets the following requirements below and has the features listed on the left eet ae enabled Thie ie to eneure that your uee of thie application ie ae efficient ae poesible Processor In order to process the amount of data and functions of the application we recommend that your processor speed should be at least 1 Gigahertz GHz System Memory You will need at least 2 Gigabytes 2GB of System Memory RAM to ensure all the features of the application are working amoothly Operating System As uur applicalor ks designed for Une web the applicaiivn is compalible wilh all he mewer uperaling systems WVinduwsa AP onwards Lion OSX Linux Web Browser Whilst we aim to build our application to work on the majority of web browsers we strongly recommend updating your broweer to the latest vereion to eneure your computer ie dieplaying tha website ae intended If you are an Internet Explorer user please ensure you have t
8. Joan Vicar JvSkills01 centre user CTA Training Test ivicar skills com Create Item 45 1 M 4 Page 1 oti b bi nisplaying 110 2 of 2 items Top Contact Us Users Organisation details To edit an existing User Double click on the username and amend the detail then select Update Item Prentisiaethau Y Apprenticeships BPanrentices Repecked 19 Avrailing Ceriification 1 Payment Peeling 0 Certilrzale Agerowed 11 View Users Basic information Full name Email Login Password Repeat Password REMEMBER Too Contact Us Users Qrganizabon details Please note only admin logins can add and amend User details 3 ADMINISTRATION HOW TO 8 BACK TO CONTENTS 3 2 DISABLE USER ACCOUNTS e The Certification Body Adminstration Prentisiaethau NS Apprenticeships User can disable account on the system By disabling the account this will mean that the record of previous work is kept Apprentioez Rejected 1 Awaiting Certifiaation 1 Payment Pending 0 Certifioate Approved 0 1 View User Add User but the User will no longer have access 0 to the system If the Certification Body Delete SelectAll DeSelect al Adminstration User details need to be in Full Marne Lsemame User Rale Centre Fmail ast Visit 18928 Matthew Cornett D centre admin Training Test Testgptest com 2013 05 21 08 31 18 amended you will need to contact 10934 Joan Vi
9. go to the Status tab and change the status to Pending Certification This will open a validation box where you can check Mandatory fields have been completed All evidence has been uploaded Completion date has been entered Any missing information will be highlighted in red The 10 day turnaround time starts from the date the apprentice is submitted for certification You can view this in the days elapsed column on the View Apprentices page nppeenboes Rejected 3 Awasting Certbfieabeon 1 Payment Pending F View Apprentices Add Apprentice Editing Apprentice Apprentice Abi Fvans Centre CFA Training Test Employer details Cerbhiaabe Approved 1 System Number ACEOOQ002 9 Status Certification Evidence Status Entered Pending certification Update item Click OK to confirm changing status You have entered the following information amp Name Abi Evans NI Number AC123456D Framework Business amp Administration Level Foundation Pathway Business amp Administration Start Date 23 01 2011 End Date 31 03 2013 Evidence uploaded OK Please Note The printed certificate will take the information exactly as you have input it Please check now and correct any spelling or formatting mistakes before submission Do you wish to proceed Cancer Ru i 16 BACK CONTENTS N Prentisiaethau Apprenticeships 4 A
10. 32 tems 4 12 CERTIFICATE APPROVED um ae MET The Certificate Approved Tab allows you to view g all of the Apprentices that have been authorised for certification and waiting for their certificate to be printed The number in brackets on the tab indicates the number of Apprentices that are currently in this category 5 ACW OPERATIONAL SUPPORT 27 BACK TO CONTENTS If you have any further queries or you are experiencing a problem please contact the ACW Support Team Telephone 0844 326 7565 E mail acw fisss org Apprenticeship Certification Wales
11. CSV file before loading to ACW SS Appren ticeships Once the file has been loaded to ACW you will need 2 to enter the framework details for the each apprentice ta PaymantPanding Geckilowis Approved fi pu View Apprentices Add Apprentice Bulk Upload 1 Choose Upload Download a template 4 APPRENTICES HOW 14 5 4 3 SEARCH FOR AN APPRENTICE The Apprentice Tab allows you to search for and view all apprentices registered on ACW NN Prentisiaethau There are a variety of search options using both text and Apprenticeships e drop down menus CD This allows you to set the required 2 search criteria You can search by Centres Apprentices Rejected 1 Awalting Certification 1 Payment Fending 001 Certificate Approved 1 Frameworks Logout a Centre View Apprentices Framework Status Centre Framework Status Reference number Keyword Any T Ref No ACW No or NI No O Date of Birth from Date of Birth ta Registration Late from Registration Date to Certification Date fram Certification Date to Keyword PTE 2 Date of Birth from to Select Al DeSelect Showdeleled amp pPrintview Export all Active Plumber Forename Surrnarrie DOB Centre Salus Frarriewark Days Elapsed Reject 7 Registration Date from to d AD123456C John Evan
12. O A for certification by the Certification Body RoR Apprentions 1 Awaiting Certification 1 Payment Pending 0 Certificate Approved 1 Loyout The number in brackets on the tab indicates View Apprentices Add Apprentice Editing Apprentice the number of Apprentices that are currently Apprentice John Evans Centre CFA Training Test System Number ACE000036 in this category e To view a rejected Apprentice double click on their name and their record will open Apprentice Status Details Salus Pending certification T Re submit Request rejected e Click on the Status Tab and the Status History will be displayed Status History e Click on Rejected Request and the date of and reason for rejection will be recorded e Rejected request 2013 05 23 Once changes have been made return to Certificati Kills CFA 7013 05 23 the Status tab ee An by Skills CFA You are able to add additional comments to rameworle Business amp Administration Husiness amp Adromestrahan the rejection history in the comment box and PET Your comment select Add Comment 2 before navigating away from the page e Once the changes have been made re submit the apprentice in the Status tab 4 We Users Organisation details 4 APPRENTICES HOW 4 8 MANAGE APPRENTICES AWAITING CERTIFICATION The system preve
13. PPRENTICES HOW 17 5 When the Certifying Body has reviewed the submission they will change the status to one of the following CERTIFICATE AUTHORISED This means that the Certifying Body is satisfied that N Prentisiaethau SS all of the components within the Apprenticeship Apprenticeships Certificate claim have been successfully completed QD 2 by the apprentice The certificate is now ready Apprentices Rejected tt Awaiting Coniasssen 1 Payment Pending 0 Approved 1 Logout to print once the certificate has been printed the View Apprentices Add Apprentice Bulk Upload apprentice record will be removed from the tab and the status will say certificate printed Framework Status Reference number Kevwurd Any PAYMENT PENDING PM 20x Date of Birth from Date of Birth to Registration Date from Registration Date to Certification Date from Certification Date to _ This means that the Certifying Body is satisfied that Scarch all of the components within the Apprenticeship Select Al DeSeled AH Show deleled g Prinlview e Export all Certificate claim have been successfully completed Days Elapsed Reject Active Mi Number Forename Sumame DOB Status Framework by the apprentice However they need to receive m AB123456C John Evans 23 01 1999 Pending certification Business amp Administration 0 either payment
14. USER MANUAL TRAINING CENTRES JUNE 2013 We recommend installing the latest Adobe Acrobat Reader for the best viewing experience http get adobe com reader CONTENTS INTRODUCTION TO ACW 3 GETTING ACCESS TO ACW 4 1 LOGGING IN 2 OVERVIEW 6 3 ADMINISTRATION HOW TO 7 3 1 Add Edit Users 7 3 2 Disable User Accounts 8 3 3 View Amend Organisation Details 9 4 4 APPRENTICES HOW 10 4 1 Add A Single Apprentice 10 Step 1 of 3 10 Step 2 of 3 11 Step 3of 3 12 4 2 Bulk Upload Apprentices 13 4 3 Search For An Apprentice 14 4 4 Adding Evidence To An Apprentice Record 15 4 5 Submit An Apprentice For Certification 16 4 6 Print Exporting Apprentice Data 18 4 7 Manage Rejected Apprentices 19 4 8 Manage Apprentices Awaiting Certification 20 4 9 Checking Evidence amp Changing The Status 20 4 10 Awaiting Certification also referred to as Pending Certification 21 4 11 Payment Pending This tab is NOT used by all Bodies 21 4 12 Certificate Approved 21 5 5 ACW OPERATIONAL SUPPORT 22 INTRODUCTION TO ACW FEDERATION FOR INDUSTRY SECTOR SKILLS AND STANDARDS FISSS AND THE ACW SYSTEM FISSS is the certifing authority for apprenticeships in Wales and hosts Apprenticeship Certificates Wales ACW Working in partnership with the UK Commission for Employment and Skills UKCES FISSS shares the belief that a sectoral approach is the best way to create the conditions for i
15. apprentice details ae NN Prentisiaethau Rejecte iew and update apprentices for certification ss Apprenticeships 9 3 Awaiting Certification View and update apprentices 9 22 awaiting certification Apprentices ejected 1 Awaing Certifinatinn 1 Payment Pending Certhrate Approved 1 Lagat View Apprentices Add Apprentice Bulk Upload 4 Payment Pending View and update which apprentice certificates are still to be paid for if applicable Framework Status 1 Reference number Keyword _ Bv 5 Certificate Approved View apprentices that are Date of Birth from Crate of Birth to Registration Date from Registration Date to Certification Date From Certification Date to waiting for their certificate to be printed Once they have been printed the apprentice will be removed from this folder select veselectan snowdeleted Printuew By Exportall NB The numbers in brackets on each of the tabs Active HI Humber Forename Sumame DOB Status Framework Days Elapaed Reject AB123456C John Evans 23 01 1999 Pending certification Business amp Administration 0 am indicates the number of records currently active within each M mine Nicholas of the tabbed categories af CR 543 1A Brenda Clements 03 04 1885 Certificate authorisec Business Administration n f ABB54321C William Inaw 05 06 1990 Pending cer ncation Business amp Adminis
16. aximum of 100 es atthew Corb RN Prentisiaethau Select Print View to print the list view SS Apprenticeships of the selected number of Apprentices gt Select the Export All button 3 to export Averentces Rejected 1 Awai gCerlcalw i PapmentPemding 0 Ceriicate Approved 1 the apprentices listed on screen This will View Apprentices Add Apprentice Buik Upload open as an Excel spread sheet 3 Eramawork g p Rererence number Keyword Date of Birth from Date of Birth to Registration Date from Registration Date to Certification Date from Certification Date to Selectan Deselect al snow deleted g Printview F all Active NI Number Forename Sumame Status Framework Days Elapsed Reject AD123456C John Evans 23 015 Pending certification amp Administration ABI23456C Nicholas Charm 01 02 1993 Cerificate printed Business amp Administration Clements amp 5 K 4 Page oti bk 4 Displaying 1t07 of 7 items Too Us Users Organisation details REMEMBER We recommend that you limit the list for printing or exporting to 100 apprentices as anymore may slow the system down 4 APPRENTICES HOW 19 5 4 7 MANAGE REJECTED APPRENTICES Prentisiaethau The tab allows you to bd all WM Apprenticeships of the Apprentices that have been rejected
17. car JvSkills01 centre user Training Test ivicar skills com URL 15 M 4 Page 1 o1 P M E Displaying 1 to 2 of 2 items ACW Support Team Telephone 0844 326 7565 ContactUs Usare Orgameation detaile E mail acw fisss org e To disable an account double click on the User to open the record e Click on the drop down arrow next to NN Prentisiaethau User Status and select Inactive MT S Apprenticeships e Click Update Item to save changes Q Agerentices Rejecled Cerlificalien 1 Payment Pending 0 Cabbia Approved D View Users Add User Editing User Edit USER Fullname loan Vicar Email jvicargskills com Login JvSkills01 Password Repeal Password Leer Sites Acte Last 3 ADMINISTRATION HOW TO 9 5 3 3 VIEW AMEND ORGANISATION DETAILS N Prentisiaethau This is where you can view the organisation NS Apprenticeships details If there are any amendments required A please contact the relevant Certification Body Apprentices Rejected 1 Awaiting Certification 1 Payment Pending 0j Certificate Approved 1 Logout Editing Centre Centre CFA Iraining lest Kelated Body Skills CFA Edit CENTRE Contact Centre Name CFA Training Test Contact Person Matthew Corbett Notes Contact Position Manager Phone 01234567890 Email test test com Centre Address street Street Town Town Postc
18. ded evidence checked and m AS50474 Helen Smith 24 03 1991 Pending cerlificalion Heallh Healllicare Supporl Services g approved and that everything IS In order However of AB123450C Kristofer Howard Noname ge 041931 Pending certification Supporting Teaching and Learning 14 payment for the certificate has not yet been received f _ 123456 Samuel Brookes 10 10 1994 Pending certification Health Healthcare Support Services 14 Until payment is received the Apprentice status will a AB1234nD0 0 ges D4 02 199 5 Pending cerification Rus and Coach Engineering and Mair 14 AB123458C Hasim Singh 15 06 1995 lificali Ergi ing Manufacture Operator 14 not be updated to Certificate Authorised enabling the d i Merci ioi iia gant i manie i 81234660 Scan Michael Siema 28 06 1993 Pending certification Health Informatics FROTSTS 15500 5 14 certificate to be printed AlUTZJASBU Ryan Bradley Wareham 13 02 1995 Pending cermication Supporting leaching and Leaming in 14 a AR1234nn06 Luke Diedrick 04 04 1888 Pending certification Engineering Manufacture Operator ar 14 Please contact the Certifying Body for their payment AB12345B8C Jack Juke 27 04 1995 Pending cerlificalion Health Heallicare Supporl Services 14 process to find out if this tab is used 4f 1592009684 Susan Griga 25 12 1081 Pending certification Health Healthcare Support Services 14 15 HM 4 Page b bE Displaying 1 to 15 of
19. he latest version Users of Internet Explorer 7 will find some display issues but not fundamental to the functionality of the site however we would recommend using Google Chrome or Firefox instead Proxy or Cached Version In order to speed up the loading of a website web browsers and proxies a system often used within organisations to manage all their users use a technique called Caching which takes a snapshot of the website and shows it to the user when they re visit it later This is beneficial for websites that don t often change however this can be a problem for our application as it will show for example an apprentice s old status thus causing issues If you are unsure about this setting please speak to your IT department Whitelist If you experience any issues accessing eur application you may need to ask your IT Department to whitelist the website For more information or io contact the ACW Support Team please e mail acwitfisss org or call 0844 326 7565 Follow us on gt Subscribe g Like Ej Krzysztof Baran and 36 others like this ACW Team please e mail acwifisss ong or call 0844 328 7565 The recommended browsers that best support ACW are Internet Explorar 8 and 8 Opera Chrome Safari and irefox 2 OVERVIEW 6 5 Once you have logged in to ACW you will see this home screen with the following options 1 Apprentices View Add or Bulk Upload apprentices search for and edit
20. ncreased investment in skills which will in turn drive enterprise create jobs and deliver sustainable economic growth ACW is a web based system that is designed to enable access to training providers employers and apprentices to request Apprenticeship completion certificates FISSS sits in the middle of a hub and spoke model where SSC SSBs use ACW to e Receive requests for certificates from learning providers employers or apprentices e Review submitted requests and evidence provided and either approve or reject with appropriate reason s and certification requests e Print and issue Apprenticeship completion certificates providing that all of the current Apprenticeship framework requirements have been met It is unlikely that many individual apprentices will be directly requesting their completion certificate via ACW and they are more likely to do this via their training provider However the ACW system does facilitate apprentices applying directly for their own completion certificates NB The Completion Certificate Claim form must be completed by the person who is submitting the Apprenticeship Completion Certificate Claim also known as claimant to confirm that all components of the Apprenticeship framework have been completed You can locate the form on the home page of the ACW home page http www acwcerts co uk When the form has been completed it will need to be uploaded to the Apprenticeship Certification Wales ACW
21. nts two users editing an apprentice s record at the same time This will appear as being Locked The second user to open the record will be presented with a read only view You can see who has the record open under the apprentice tab If that person is unavailable then please contact the ACW Support Team to unlock the record 4 9 CHECKING EVIDENCE amp CHANGING THE STATUS If there are queries raised by either the training provider or Certification Body regarding certain pieces of evidence the FISSS have the final say FISSS will look at the evidence on the system and if accepted will add a note under the individual evidence to provide clarity on why the evidence has been accepted and this will be locked so that the training provider is unable to amend the evidence once accepted This could happen prior to the certification body reviewing the evidence but you will be able to see the comment added by FISSS 20 BACK TO CONTENTS Prentisiaethau S Apprenticeships Apprentis Rejected 1 Cerica 1 Payment j Cms aber Aquen 0 Frameworks View Apprentices Centre Framework Status Gate of Birth fram SelectAl DeSclect Al Show deleted 9 Printviow Hl Export all HI Humber Forename COSTA Arenda AB12345G6C John AB6S4321C William AB123456570C Gemma diu af af ABI23456C Nicholas F 1234540 Abi Date of Birth to
22. ode AB1 2CD County Country Top ContactUs Users Organisation details 4 APPRENTICES HOW 10 BACK TO CONTENTS 4 1 ADD A SINGLE APPRENTICE STEP 1 OF 3 Prentisiaethau NS Apprenticeships 1 There two ways add an apprentice QD one at a time using the form or a bulk upload via CSV file Apprentices Rejected 1 Q Certification 1 Payment Pending 0 Certificate Approwed 1 Logout View Apprentices Add Apprentice Bulk Upload To add a single apprentice ensure that you are in the Apprentice Tab Q click Add Apprentice button Status Reterence number Keyword Any Date of Birth from Date of Birth to Registration Date from Registration Date to Certification Date from Certification Date to SelectAll DeSelectAll Show deleted S Export all Days Elapsed Reject Active Number Forename Surname DOB Stalus Framework 123456 John Evans 23 01 1999 Pending certification Business amp Administration ABI23456C Charm 01 02 1993 Certificate printed Business amp Administration 0 CBH654321A brenda Clements 03 04 1985 Certificate authonsec Business amp Administration ad AB654321C William Thaw 05 06 1990 Pending certification Business amp Administration 0 AB1234567C Gemma Wenham 19 01 1995 Cerlificale printed Business amp Administration 0 12345560 Evans 17
23. or a purchase order number before af 123456 Nicholas Charm 04 02 1993 Certificate printed Business amp Administration 0 they can process the certificate You will need to ef CBG54321A Brenda Clements 03 04 1985 Certificate authorisec Business amp Administration discuss this will the Certifying Body regarding the ABG54321C William Thaw 05 05 1990 Pending certification Business amp Administration 0 individ t d AB1T234567C Gemma Wenham 18 01 1835 Certificate printed Business amp Administration 0 individuali payment process AC123455D Abi Evans 17 11 1989 Entered Business amp Administration pay REJECTED AD123456C Dilly McDonald 23 01 1983 Entered Business amp Administration 15 r M 4 Page 1 k bi Displaying 110 7 ot 7 nome This means that the Certifying Body is not satisfied that all of the components within the Apprenticeship Certificate claim have been successfully completed by the apprentice The reason for the rejection will be e mailed to the main admin user and the person who submitted the submission Refer to page 19 for further information Tuo Contact Us Users Organialiun details REMEMBER Please note it is important to keep email addresses up to date on the system so you don t miss the notifications 4 APPRENTICES HOW 18 BACK TO CONTENTS 4 6 PRINT EXPORTING APPRENTICE DATA Use the drop down to select the number of Apprentices to print up to m
24. or all the frameworks within their sectorial remit 1 LOGGING IN e Go to www acwcerts co uk e Click on the Login Button which will take you to the login page Enter your Username and Password Click the Login Button to enter 2 Please refer to the technical guidance to make sure your system meets the ACW system requirements Green ticks are confirmation your system is compatible Red denotes incompatibility Should you have any problems logging in with your username and password please contact the relevant Certification Body Alternatively please contact the ACW Support Team Telephone 0844 326 7565 E mail acw fisss org REMEMBER Please be aware that the Username and Password are both case sensitive Keep all passwords in a safe place and do not reveal them to anyone ACW follows the history of each Apprentice by tracking login details If additional user accounts need to be added then the Admin User will be able to set up accounts for colleagues to access the system D Apprenticeship Certification Wales The ACW online system is the place where apprentices or learning providers employers acting on their behalf apply for their Apprenticeship certificates Login Lisemame QH Login Your Computer Details Operating System Macintosh Soraen Size 2550 x 1440 Browser Firefox 21 Javascript Enabled v AJAX Support Enabled Cookies
25. s 23 01 1933 CFA Training Test Pending certification Ousiness amp Administration 0 a Certification Date from to f 123456 Nicholas Charm 01 02 1993 CFA Training Test Certificate pinled Business amp Administration 0 af CE654321A Brenda Clements 03 04 1985 GFA Training Test Cor ficate authorisec Business amp Administration 0 When you have set your required search criteria click af 54321 William Thaw 05 06 1990 CFA Training Test Pending certification Business amp Administration 0 the Search Button ef AB1234567C Wenham 19 01 1995 CFA Tralning Test Cerificate printed Business amp Administration 0 ACT23456D Evans 17 11 1989 CFA Training Test Entered Business amp Administration e Orclick the Magnifying Glass to reveal the Find of ABiP3456C Rilly McDonald 23 04 1883 CFA Training Test Entered Business Administration option The drop down menu allows you to 4 Find Sumame 5 search by 4 6 M4 Page 1 ofi b H Displaying 110 7 of 7 items Surname Contact Us Users Or O Forename 9 NI Number e Once you have entered your search criteria you must then press the enter key to initiate the search navigate between pages you can use the blue arrow keys or type in the white box area to specify a page 9 The Displaying information text shows how many items there are in total and what page is showing C2 4 APPRENTICES HOW 15
26. tration 0 ADDITIONAL OPTIONS along bottom of screen af AB1234567C Gemma Wenham 19 01 1995 Cellificale printed Business amp Administration 0 af AC123456D Evans 17 11 1909 Entered Business amp Administration 6 Top Takes you back to the top of the current screen f AB123456C Billy McDonald 23011983 Entered Business amp Administration amp 15 H 4 Pag 1 atil k H displaying 1407 off tems 7 Contact Us Contact details for Federation for Industry Sector Skills and Standards Managers of ACW Contact ug Users Organisation detaile 8 Users Allows users of ACW to be created More information can be found on page 7 9 Organisation Details Check organisation details 10 Search Tools You can use the search tools to filter information More information can be found on page 14 3 ADMINISTRATION HOW TO f BACK TO CONTENTS 3 1 ADD EDIT USERS vi M tis hi SS a L To add a new user Apprenticeships Select the Users and click Add User Apprentices Rejected 1 Awaiting Certification 4 Payment Pending 0 Certificate Approved 1 View U Add U Enter all of the information n E ensuring that the contact Delete Select All DeSclect All details are correct Q ID Full Name Username User Role Centre Email Last Visit 18320 Matthew Corbett GFAlesti centre admin Training Test lestiitest com 2013 05 21 00 31 10 Once complete select 18924
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